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class="hidden"></div></div></div> </div> </div> </div> <div data-at-row="main" class="l-main l-row"> <div class="l-pr page__row pr-main regions-multiple" id="main-content"> <div class="l-rw regions container pr-main__rw arc--2 hr--1-3" data-at-regions=""> <div data-at-region="1" data-at-block-count="3" class="l-r region pr-main__content" id="rid-content"><main id="block-at-content" class="l-bl block block-main-content" role="main"> <article class="node node--id-79 node--type-page node--view-mode-full" role="article"> <div class="node__container"> <header class="node__header"><h1 class="node__title"><span class="field field-name-title field-formatter-string field-type-string field-label-hidden">CourseAtlas FAQs</span> </h1></header> <div class="node__content"><div class="clearfix text-formatted field field-node--body field-formatter-text-default field-name-body field-type-text-with-summary field-label-hidden has-single"><div class="field__items"><div class="field__item"><div class="ru-box-title">Why is Rutgers changing its course scheduling system? <div class="ru-box-description"> <p>Prior to the introduction of CourseAtlas, Rutgers did not use a course scheduling software system. Rather, Rutgers maintained its course information for all schools and departments and simply “rolled” the courses forward into the same like semester (e.g., Fall 2018 became Fall 2019). Among other limitations, this “rollover” process does not: systematically adjust to dynamic course variables (e.g., changing enrollments, student housing choice trends, new classroom stock, etc.); measure student demand systematically and adjust accordingly; and, perhaps most importantly, manage common “blocks” of courses across departments that students require, creating bottlenecks that impact time-to-degree.</p> </div> </div> <div class="ru-box-title">How does CourseAtlas create a schedule? <div class="ru-box-description"> <p>Departments and their faculty enter four categories of information, which CourseAtlas uses to determine the best day, time, and location for courses.</p> <ul> <li><strong>Faculty/Instructor </strong><b>Availability</b>: Rutgers–New Brunswick created a <a href="https://schedulinginstructors.rutgers.edu">Faculty and Instructor Teaching Availability</a> application to enable faculty to indicate when they prefer to be available to teach. Department chairs may also enter approved "block-offs" for faculty and instructors, times when they are unavailable due to scheduled University, School, or department obligations, including professional obligations relating to service, research, and scholarship. Finally, accommodations for faculty with medical or disability needs, or for a sincerely held religious belief or practice are entered by Academic Labor Relations in accordance with the University's existing process.</li> <li><strong>Detailed Course Information: </strong>Information for each course section is entered by the academic departments. Most departments will also enter who is teaching each course section; some departments may choose to schedule their sections first and then assign instructors to the course sections once they are scheduled.</li> <li><strong>Classroom Stock</strong>: Classroom information includes the size and location of each room, as well as specific room characteristics (e.g., type of seating, available classroom technology, film screening options, etc.).</li> <li><strong>Student Academic Blocks</strong>: Departments enter "academic blocks" and "course combinations" to ensure that common combinations of courses that students need to take in a given semester do not conflict with each other, ensuring our students can register for the courses they require in order to progress toward their degrees.</li> </ul> </div> </div> <div class="ru-box-title">How has the new system been tested? <div class="ru-box-description"> <p>Working directly with the schools and departments across Rutgers–New Brunswick, the Office of Academic Scheduling and Instructional Space completed simulations on four successive semesters: Fall 2018, Spring 2019, Fall 2019, and Spring 2020. For these simulations, CourseAtlas was loaded with the most recently scheduled semester to create a test schedule using the new process and software, and the resulting schedule was analyzed using the already-scheduled term as a baseline. The Office of Academic Scheduling and Instructional Space then worked with the schools and departments to review the simulated schedules and gather feedback. Each successive simulation then incorporated adjustments that have been made in response to this extensive feedback from the schools and departments.</p> </div> </div> <div class="ru-box-title">When will Rutgers begin scheduling with CourseAtlas? <div class="ru-box-description"> <p>Following four successful simulations, CourseAtlas will be used to create the official student schedules beginning with the Fall 2020 schedule, which will be available to students for registration in April 2020.</p> </div> </div> <div class="ru-box-title">How has the project team been collecting input and providing feedback? <div class="ru-box-description"> <p>A 19-member Implementation Advisory Team, which is comprised of a cross-section of staff and faculty from different academic units, has been briefed roughly monthly on implementation progress, from 2017 to present, and the committee representatives have provided guidance and feedback in consultation with colleagues from their respective schools and departments. In addition, information and updates on the course scheduling project have been provided to the campus community on an ongoing basis through a number of different channels, including:</p> <ul> <li>Town hall meetings (NB) open to the entire campus community;</li> <li>Group training sessions and additional individual department trainings provided by the Office of Academic Scheduling and Instructional Space (NB) to school and department staff and faculty;</li> <li>Regular announcements, updates, and requests for information provided by the Office of Academic Scheduling and Instructional Space through the Course Scheduling–NB Sakai site to New Brunswick faculty and staff directly involved with the current course scheduling process;</li> <li>A scheduling working group made up of a cross-section of faculty and staff, ongoing periodic meetings on scheduling-related topics, including system/process changes;</li> <li>School leadership meetings with the chairs and senior leadership from the School of Arts and Sciences, the School of Environmental and Biological Sciences, the School of Engineering, Rutgers Business School, the Graduate School of Education, and the School of Management and Labor Relations;</li> <li>Departmental meetings with departments in the respective schools;</li> <li>SAS administrative staff meeting—presentation by Academic Scheduling and Instructional Space leadership on the new system and processes;</li> <li>Finally, a New Brunswick Scheduling Committee—comprised of faculty administrators and faculty from all New Brunswick schools—was created to provide guidance on faculty scheduling procedures.</li> </ul> </div> </div> <div class="ru-box-title">How does the new scheduling system account for student course demand? <div class="ru-box-description"> <p>The Office of Academic Scheduling and Instructional Space has worked with the academic departments to use historical student registration data and school and departmental curricula to create "course combinations" and "academic blocks." An example of an academic block is a set of electives that a department wants to offer at non-conflicting times, so students in that department can choose two or more of them. Course combinations are common sets of courses that a certain number of students take in a given semester. CourseAtlas schedules these courses "conflict-free," enabling students to take that combination of courses and continue their progress toward their degree. The Office of Academic Scheduling and Instructional Space has worked with schools and departments to create over 5,000 "course combinations" and "academic blocks," which will reduce bottlenecks created by conflicting courses that impact students' time-to-degree.</p> </div> </div> <div class="ru-box-title">How will Rutgers evaluate if the system is achieving its goals? <div class="ru-box-description"> <p>In 2015, Rutgers–New Brunswick created a comprehensive data model to analyze course-related travel patterns, and this model has been run each successive semester to measure the effectiveness of the University's efforts to reduce student travel. As part of Rutgers' overall Student Experience Improvement Initiative (SEII), the University has reduced student travel by nearly 25,000 trips per week since 2015. This data model will be used to continue to make refinements to CourseAtlas, as part of our overall goal to reduce unnecessary course-related travel. In addition, the University will continue to track our students' time-to-degree, course enrollments, departments' access to more appropriate classrooms, as well as feedback from students and academic units, to measure the effectiveness of the CourseAtlas project.</p> </div> </div> <div class="ru-box-title">Have students been surveyed about the new scheduling initiative? <div class="ru-box-description"> <p>In creating the University’s physical master plan, the planners conducted extensive student surveys, including survey questions specific to course scheduling. For example, students were asked: “Have you ever been unable to take a class because of a tight class change schedule? Is the inability to take this class likely to delay your expected graduation?” In the survey, 19% of 1st year students, 29% of 2nd year students, 33% of 3rd year students, and 30% of 4th year students responded <em>yes</em>.</p> <p>The Office of Academic Scheduling and Instructional Space conducted a followup survey of more than 5,000 students, which, in addition to echoing the findings of the master planners, revealed that better assignment of courses into appropriately sized classrooms wlll allow more students to take the classes they need when and where they need them.</p> </div> </div> <div class="ru-box-title">How do faculty members indicate their preferred teaching availability? <div class="ru-box-description"> <p>Rutgers–New Brunswick created a<a href="https://schedulinginstructors.rutgers.edu"> Faculty and Instructor Teaching Availability</a> application to enable faculty to indicate when they prefer to be available to teach. Department chairs may also enter approved "block-offs" for faculty and instructors, times when they are unavailable due to scheduled University, School, or department obligations, including professional obligations relating to service, research, and scholarship. Finally, accommodations for faculty with medical or disability needs, or for a sincerely held religious belief or practice are entered by Academic Labor Relations in accordance with the university's existing process.</p> </div> </div> <div class="ru-box-title">How can a faculty member request an accommodation related to a medical condition, disability, or religious observance? <div class="ru-box-description"> <p>The Office of Academic Labor Relations (ALR) will continue to oversee and facilitate requests for accommodations received from faculty members related to the faculty member’s own disability or who require a religious accommodation. If a faculty member believes that he or she requires a reasonable accommodation based on a medical condition, disability, or sincerely held religious beliefs, he/she should contact ALR (848-932-7174). Additional information pertaining to faculty disability or religious accommodation requests also is available at <a href="https://academiclaborrelations.rutgers.edu">https://academiclaborrelations.rutgers.edu</a>.</p> <p>For other accommodations (e.g., mobility issues), faculty members should contact ALR, who will work with the Office of Scheduling and Space Management to ensure the faculty member is scheduled in an appropriate classroom.</p> </div> </div> <div class="ru-box-title">How do faculty members indicate if they require classrooms with specific characteristics, such as movable seating or film screening capability? <div class="ru-box-description"> <p>As with the current scheduling process, specific room requests are conveyed to departmental scheduling staff, who will enter the appropriate information into CourseAtlas. This information will be used to assign the appropriate classroom, depending on availability.</p> </div> </div> <div class="ru-box-title">Will CourseAtlas consider the courses that teaching assistants and graduate assistants are teaching along with the graduate courses they are taking? <div class="ru-box-description"> <p>As with the current scheduling process, in consultation with the respective departments, the Office of Academic Scheduling and Instructional Space will schedule courses that teaching assistants and graduate assistants are teaching so they do not conflict with the graduate courses they are taking.</p> </div> </div> </div></div> </div> </div></div> </article> </main> </div><div data-at-region="3" data-at-block-count="1" class="l-r region pr-main__sidebar-second" id="rid-sidebar-second"><nav role="navigation" aria-labelledby="block-mainnavigation-menu" id="block-mainnavigation" class="l-bl block block-menu block-config-provider--menu-block block-plugin-id--menu-block-main has-title"> <div class="block__inner block-menu__inner"> <h2 class="block__title block-menu__title" id="block-mainnavigation-menu"><span>Related Links</span></h2> <div class="block__content block-menu__content"> <ul class="menu odd menu-level-1 menu-name--main"> <li class="menu__item menu__item--active-trail menu__item-title--frequently-asked-questions" id="menu-name--main__frequently-asked-questions"> <span class="menu__link--wrapper"> <a href="/courseatlas/faq" class="menu__link is-active" data-drupal-link-system-path="node/79" aria-current="page">Frequently Asked Questions</a> </span> </li> <li class="menu__item menu__item-title--resources" id="menu-name--main__resources"> <span class="menu__link--wrapper"> <a href="/courseatlas/resources" class="menu__link" data-drupal-link-system-path="node/80">Resources</a> </span> </li></ul> </div></div> </nav> <div id="block-righty" class="l-bl block block-config-provider--block-content block-plugin-id--block-content-af5e7653-543d-4b0c-8ca1-232028fbdb81 block--type-basic block--view-mode-full"> <div class="block__inner"> <div class="block__content"><div class="clearfix text-formatted field field-block-content--body field-formatter-text-default field-name-body field-type-text-with-summary field-label-hidden has-single"><div class="field__items"><div class="field__item"><h2>What We Do</h2> <p>The Office of Academic Scheduling and Instructional Space schedules courses, exams, and events, to help promote a university-wide learning ecosystem.</p> <hr> <h2>Issues or Comments?</h2> <p>Call us at 848-932-2572 or email us at <a href="mailto:sched@echo.rutgers.edu">sched@echo.rutgers.edu</a>. 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