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Office of the University Registrar (OUR) - Update Personal Information
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</div> <div class="l-page-title region region-page-title"> <div class="u-space-bottom--large block block-core block-page-title-block" id="block-sitefarm-one-page-title"> <div> <h1 class="page-title"><span class="field field--name-title field--type-string field--label-hidden">Update Personal Information</span> </h1> </div> </div> </div> <div class="l-container "> <div class="region region-pre-content"> <div id="block-sitefarm-one-breadcrumbs" class="l-page-title__breadcrumb block block-system block-system-breadcrumb-block panel o-box"> <nav aria-labelledby="system-breadcrumb"> <header id="system-breadcrumb" class="visually-hidden">Breadcrumb</header> <ol class="breadcrumbs"> <li> <a href="/">Office of the University Registrar (OUR)</a> </li> <li> <a href="/records">Academic Records</a> </li> <li> Update Personal Information </li> </ol> </nav> </div> </div> </div> <div class="l-container"> <section class=" l-basic--flipped "> <div class="l-content"> <div class="region region-content"> <div id="block-sitefarm-one-content" class="panel--nested block block-system block-system-main-block panel o-box"> <article> <div class="u-space--no-margin-collapse node__content"> <div class="layout layout--onecol"> <div class="layout__region layout__region--content"> <div class="block block-layout-builder block-field-blocknodesf-pagebody"> <div class="clearfix text-formatted field field--name-body field--type-text-with-summary field--label-hidden field__item"><p><span><span><span><span>The Office of the University Registrar maintains your academic record information only. </span></span></span></span></p> <p><span><span><span><span>Other records not maintained by the Office of the University Registrar may require updating by other departments. For example, records involving employment require updating by </span></span></span></span><span><span><span><a href="http://www.hr.ucdavis.edu/"><span><span><span><span>UC Davis Human Resources</span></span></span></span></a></span></span></span>.</p> <section class="wysiwyg-feature-block "> <h3 class="wysiwyg-feature-block__title">UC Davis WarnMe</h3> <div class="wysiwyg-feature-block__body"> <p>At certain intervals during the year, students are prompted, via SISWeb, to provide or update contact information for the WarnMe system. This information will only be used when WarnMe is activated by campus emergency personnel. Students are not required to submit WarnMe information; however the SISWeb prompt will continue to inform students about this important service. For more information, see <a href="https://warnme.ucdavis.edu/">UC Davis WarnMe</a>.</p> </div> </section> </div> </div> <div class="block block-layout-builder block-extra-field-blocknodesf-pagecontent-moderation-control"> </div> </div> </div> </div> </article> </div> <div id="block-updateyouraddressphonenumber" class="category-brand--rec-pool collapse block block-block-content block-block-content0d4ae828-64c9-452a-bb89-9d66009ab74d panel o-box"> <h2 class="collapse__title collapse__title--closed"> Address & Phone Number Update </h2> <div class="collapse__content u-hidden--visually"> <div class="clearfix text-formatted field field--name-body field--type-text-with-summary field--label-hidden field__item"><h3><span><span><span><span><span><span><span>Continuing & New Students</span></span></span></span></span></span></span></h3> <p><span><span><span><span><span><span><span>Update your address using </span></span></span><a href="http://sisweb.ucdavis.edu/"><span><span><span>SISWeb</span></span></span></a><span><span><span>. Under the <em>Personal Information</em> tab, select <em>Update Address(es)</em> and <em>Phone(s)</em>.</span></span></span></span></span></span></span></p> <p><span><span><span><span><span><span><span>If you no longer have access to </span></span></span><a href="http://sisweb.ucdavis.edu/"><span><span><span>SISWeb</span></span></span></a><span><span><span>, you can change your mailing address by completing and submitting the </span></span></span><a href="https://local-resources.ucdavis.edu/local_resources/forms/D001-address-change.pdf"><span><span><span>Address Update form</span></span></span></a><span><span><span> to </span></span></span></span></span></span></span><a href="mailto:registrar@ucdavis.edu">registrar@ucdavis.edu</a><span><span><span><span><span><span><span>.</span></span></span></span></span></span></span></p></div> </div> </div> <div id="block-namechangeonuniversityrecord" class="category-brand--putah-creek collapse block block-block-content block-block-content8de1f83b-0dff-46c0-af14-a2bbb7b65a80 panel o-box"> <h2 class="collapse__title collapse__title--closed"> Change of Legal Name on University Record </h2> <div class="collapse__content u-hidden--visually"> <div class="clearfix text-formatted field field--name-body field--type-text-with-summary field--label-hidden field__item"><p><span><span><span><span><span><span><span>To change your name on <strong>all</strong> of your university academic records after a legal name change (your student ID number will remain the same), you can complete the </span></span></span><a href="https://registrar-apps.ucdavis.edu/forms/secure/Form.cfm?Form=NC"><span><span><span>Petition for Name Change on University Record webform</span></span></span></a><span><span><span> and upload your supporting legal documentation. You may also use this form for name corrections.</span></span></span></span></span></span></span></p> <p><span><span><span><span><span><span><span>If you don't have an active UC Davis computing services account, you may submit the </span></span></span><a href="https://local-resources.ucdavis.edu/local_resources/forms/D023-name-change.pdf"><span><span><span>paper form</span></span></span></a><span><span><span> with your supporting legal documentation to the </span></span></span><a href="https://registrarnew.sf.ucdavis.edu/contact/"><span><span><span>Office of the University Registrar</span></span></span></a><span><span><span>.</span></span></span></span></span></span></span></p> <p><span><span><span><span><span><span><span>Acceptable legal documents verifying a name change:</span></span></span></span></span></span></span></p> <ul> <li><span><span><span><span><span><span><span><span>Birth Certificate (acceptable only for correcting spelling errors).</span></span></span></span></span></span></span></span></li> <li><span><span><span><span><span><span><span><span>Certificate of Naturalization papers.</span></span></span></span></span></span></span></span></li> <li><span><span><span><span><span><span><span><span>Certificate of Registered Domestic Partnership.</span></span></span></span></span></span></span></span></li> <li><span><span><span><span><span><span><span><span>Court Order (Final Judgment of Change of Name).</span></span></span></span></span></span></span></span></li> <li><span><span><span><span><span><span><span><span>Divorce decree.</span></span></span></span></span></span></span></span></li> <li><span><span><span><span><span><span><span><span>Driver's license.</span></span></span></span></span></span></span></span></li> <li><span><span><span><span><span><span><span><span>F-1 or J-1 Student Visa or Permanent Resident card.</span></span></span></span></span></span></span></span></li> <li><span><span><span><span><span><span><span><span>Marriage license.</span></span></span></span></span></span></span></span></li> <li><span><span><span><span><span><span><span><span>Passport (Book or Card).</span></span></span></span></span></span></span></span></li> <li><span><span><span><span><span><span><span><span>Permanent or Conditional Permanent Resident card.</span></span></span></span></span></span></span></span></li> <li><span><span><span><span><span><span><span><span>Resident Alien card.</span></span></span></span></span></span></span></span></li> <li><span><span><span><span><span><span><span><span>Uniformed Services Military ID card.</span></span></span></span></span></span></span></span></li> </ul> <p><span><span><span><span><span><span><span>Unacceptable documents:</span></span></span></span></span></span></span></p> <ul> <li><span><span><span><span><span><span><span><span>Petition of Name Change.</span></span></span></span></span></span></span></span></li> <li><span><span><span><span><span><span><span><span>Social Security Card.</span></span></span></span></span></span></span></span></li> <li><span><span><span><span><span><span><span><span>Petition for Naturalization.</span></span></span></span></span></span></span></span></li> <li><span><span><span><span><span><span><span><span>Employee ID card.</span></span></span></span></span></span></span></span></li> <li><span><span><span><span><span><span><span><span>Professional License Card.</span></span></span></span></span></span></span></span></li> </ul> <p><span><span><span><span>To change a married name back to a maiden name, you must provide legal documentation other than a birth certificate.</span></span></span></span></p></div> </div> </div> <div id="block-livedpreferredname" class="category-brand--centennial-walk-gray collapse block block-block-content block-block-content3a1fcc90-6ad5-4dea-ad4d-c43173ed6fbe panel o-box"> <h2 class="collapse__title collapse__title--closed"> Student Lived Name </h2> <div class="collapse__content u-hidden--visually"> <div class="clearfix text-formatted field field--name-body field--type-text-with-summary field--label-hidden field__item"><p><span>UC Davis recognizes that many students may use a name other than their legal name. Therefore, the university provides students an opportunity to choose to identify themselves with a lived name in addition to their legal name. A student’s lived name is used in all university systems, communications, and reporting, <strong>except where the use of the legal name is necessitated by university business or legal requirement</strong>. This lived name appears instead of legal name in the </span><a href="https://org.ucdavis.edu/directory/index.html"><span>UC Davis Campus Directory</span></a><span>. As of September 23, 2023, the student information system and other major systems display a student’s lived name. To be compliant with the </span><a href="https://policy.ucop.edu/doc/2700693/GRLN"><span>University of California's Gender Recognition & Lived Name Policy (GRNL), </span></a><span>it is expected that all systems accept a lived name by December 31, 2023. Some records, such as paychecks or financial aid, that require the use of a legal name, do not use a lived name.</span></p><p><span>You may specify a lived name by editing the </span><a href="https://org.ucdavis.edu/directory/index.html"><span>UC Davis Campus Directory</span></a><span>. Updating a lived name in the directory results in this name being propagated to university systems; allow 24-72 hours for it to be displayed in other systems. </span><em><span>If a lived name contains inappropriate or offensive language or is being used for misrepresentation, the University reserves the right to remove a lived name</span></em><span>.</span></p><ul><li><span>Attempts to use a lived name for the purpose of misrepresentation, avoidance of a legal obligation, or other mal-intent is subject to the appropriate UC conduct policies and/or local, state or federal laws.</span></li><li><span>Due to system limitations, only the following characters can be used: A-Z, a-z, and space, hyphen or dash, period and apostrophe if used with alpha characters.</span></li></ul><p><span>Be aware that campus systems populating a lived name could include ones for which you have granted access to family or other third party; e.g., MyBill. Furthermore, all communications, including those to your home address, will be addressed to your lived name. By the end of Fall 2023, official academic transcripts and diplomas will allow for the use of either your lived or legal name.</span></p><h3><span>Set Your Lived Name</span></h3><p>From the <a href="https://org.ucdavis.edu/directory/">UC Davis Campus Directory</a>, select <a href="https://org.ucdavis.edu/odr"><em><span>Update my Davis directory listing</span></em></a>. Edit the appropriate name<em><span> </span></em><span>field(s), and then select </span><em><span>Submit</span></em><span>. You can also update your gender identity on this form; this also propagates to university systems. Once you set a lived name, allow 24-72 hours for it to be displayed in other systems.</span></p><h3><span>Applying Your Lived Name to Your AggieCard</span></h3><p><span>After setting your lived name in the </span><a href="https://org.ucdavis.edu/directory/index.html"><span>UC Davis Campus Directory</span></a><span>, allow 24-72 hours for your lived name to propagate to the Student AggieCard system, and then you request a new AggieCard at the </span><a href="https://ucdavisstores.com/student-aggiecard/"><span>AggieCard Office</span></a><span>.</span></p><h3><span>Campus Department Usage of Legal Name</span></h3><p><span>Some campus departments interact with, and send reports to federal, state, and other government agencies that require a legal name. Additionally, certain systems and documents require the use of the legal name and do not display lived name; e.g., payroll, tax documents.</span></p><h3><span>Lived Names on Official Academic Transcripts & Diplomas</span></h3><p><span>Students may select either their lived name or their legal name on official academic transcripts and diploma.</span></p></div> </div> </div> <div id="block-birthdatechangeonuniversityrecord" class="category-brand--primary collapse block block-block-content block-block-content53c5c59f-7f37-43e5-a2fb-2e918c8167d2 panel o-box"> <h2 class="collapse__title collapse__title--closed"> Birth Date Change on University Record </h2> <div class="collapse__content u-hidden--visually"> <div class="clearfix text-formatted field field--name-body field--type-text-with-summary field--label-hidden field__item"><p><span><span><span><span><span><span><span>To change your birth date on your university academic record, you must submit the </span></span></span><a href="https://registrar.ucdavis.edu/local_resources/forms/D091-birth-date-change.pdf"><span><span><span>paper form</span></span></span></a><span><span><span> with your supporting legal documentation to the </span></span></span><a href="https://registrarnew.sf.ucdavis.edu/contact/"><span><span><span>Office of the University Registrar</span></span></span></a><span><span><span>. </span></span></span></span></span></span></span></p> <p><span><span><span><span><span><span><span>Acceptable legal documents verifying a birth date change:</span></span></span></span></span></span></span></p> <ul> <li><span><span><span><span><span><span><span><span>Passport (Book or Card).</span></span></span></span></span></span></span></span></li> <li><span><span><span><span><span><span><span><span>Birth Certificate.</span></span></span></span></span></span></span></span></li> <li><span><span><span><span><span><span><span><span>Certificate of Naturalization papers.</span></span></span></span></span></span></span></span></li> <li><span><span><span><span><span><span><span><span>Driver's license.</span></span></span></span></span></span></span></span></li> <li><span><span><span><span><span><span><span><span>F-1 or J-1 Student Visa or Permanent Resident card.</span></span></span></span></span></span></span></span></li> <li><span><span><span><span><span><span><span><span>Permanent or Conditional Permanent Resident card.</span></span></span></span></span></span></span></span></li> </ul></div> </div> </div> <div id="block-socialsecuritynumberchangeonuniversityrecord" class="category-brand--rec-pool collapse block block-block-content block-block-content052705b4-5b36-47fc-b013-83539b25cad6 panel o-box"> <h2 class="collapse__title collapse__title--closed"> Social Security Number Change on University Record </h2> <div class="collapse__content u-hidden--visually"> <div class="clearfix text-formatted field field--name-body field--type-text-with-summary field--label-hidden field__item"><p><span><span><span><span><span><span><span>A student's Social Security number is used to verify personal identity in the UC Davis Student Records System. In compliance with California state law, Social Security numbers are confidential and are not used as student identifiers.</span></span></span></span></span></span></span></p> <p><span><span><span><span><span><span><span>To submit, change, or correct your Social Security Number you may use the </span></span></span><a href="https://registrar-apps.ucdavis.edu/forms/secure/Form.cfm?Form=SSN"><span><span><span>Social Security Change webform</span></span></span></a><span><span><span> and upload a copy of your Social Security Card.</span></span></span></span></span></span></span></p> <p><span><span><span><span>If you don't have an active UC Davis computing services account, you may submit the </span></span></span></span><span><span><span><a href="https://local-resources.ucdavis.edu/local_resources/forms/D054-ssn-id-change.pdf"><span><span><span><span>paper form</span></span></span></span></a></span></span></span><span><span><span><span> with a copy of your Social Security card to the </span></span></span></span><span><span><span><a href="https://registrarnew.sf.ucdavis.edu/contact/"><span><span><span><span>Office of the University Registrar</span></span></span></span></a></span></span></span><span><span><span><span>.</span></span></span></span></p></div> </div> </div> <div id="block-genderonuniversityrecord" class="category-brand--putah-creek collapse block block-block-content block-block-contentcbaddc8a-df80-49aa-93f1-461b3d432118 panel o-box"> <h2 class="collapse__title collapse__title--closed"> Gender Identity Change on University Record </h2> <div class="collapse__content u-hidden--visually"> <div class="clearfix text-formatted field field--name-body field--type-text-with-summary field--label-hidden field__item"><p><span><span><span><span>To update your Gender identity on your UC Davis record, current students can use the <a href="https://org.ucdavis.edu/directory-search/#/home">UC Davis Online Directory</a>. </span></span></span></span></p> <div class="align-left media media--type-sf-image-media-type media--view-mode-default"> <img loading="lazy" src="/sites/g/files/dgvnsk10501/files/media/images/UC%20Davis%20Campus%20Directory%20for%20Gender.PNG" width="777" height="566" alt="UC Davis Campus Directory for Gender"> </div> <p> </p></div> </div> </div> <div id="block-changeofcitizenshipimmigrationvisa" class="category-brand--centennial-walk-gray collapse block block-block-content block-block-contentfff919c1-7f15-4293-82c1-1de1d8e19692 panel o-box"> <h2 class="collapse__title collapse__title--closed"> Citizenship, Immigration & Visa Change </h2> <div class="collapse__content u-hidden--visually"> <div class="clearfix text-formatted field field--name-body field--type-text-with-summary field--label-hidden field__item"><p><span><span><span><span>To correct your record, or to notify a Residence Deputy of a recent change to your Visa, Immigration or Citizenship, complete the </span></span></span></span><span><span><span><a href="https://local-resources.ucdavis.edu/local_resources/forms/D008-citizenship-immigration-visa.pdf"><span><span><span><span>Change of Citizenship, Immigration & Visa</span></span></span></span></a></span></span></span><span><span><span><span> form.</span></span></span></span></p></div> </div> </div> </div> </div> <aside class="l-sidebar-second"> <div class="region region-sidebar-second"> <nav aria-labelledby="block-academicrecords-menu" id="block-academicrecords" class="sub-nav panel o-box"> <h2 class="sub-nav__title visually-hidden" id="block-academicrecords-menu">Academic Records</h2> <ul class="sub-nav__menu menu" suggestion="subnav"> <li class="menu-item"> <a href="/records/verifications" title="Education & Degree Verifications" data-drupal-link-system-path="node/391">Education & Degree Verifications</a> </li> <li class="menu-item"> <a href="/records/diploma" title="Diplomas" data-drupal-link-system-path="node/396">Diplomas</a> </li> <li class="menu-item"> <a 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