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Official Privacy Notifications | Office of the University Registrar (OUR)
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id="block-sitefarm-one-breadcrumbs" class="l-page-title__breadcrumb block block-system block-system-breadcrumb-block panel o-box"> <nav aria-labelledby="system-breadcrumb"> <header id="system-breadcrumb" class="visually-hidden">Breadcrumb</header> <ol class="breadcrumbs"> <li> <a href="/">Office of the University Registrar (OUR)</a> </li> <li> <a href="/records">Academic Records</a> </li> <li> Official Privacy Notifications </li> </ol> </nav> </div> </div> </div> <div class="l-container"> <section class=" l-basic--flipped "> <div class="l-content"> <div class="region region-content"> <div id="block-sitefarm-one-content" class="panel--nested block block-system block-system-main-block panel o-box"> <article> <div class="u-space--no-margin-collapse node__content"> <div class="layout layout--onecol"> <div class="layout__region layout__region--content"> <div class="block block-layout-builder block-field-blocknodesf-pagebody"> <div class="clearfix text-formatted field field--name-body field--type-text-with-summary field--label-hidden field__item"><h3>Disclosure</h3><p>The disclosure of information from student records is governed by the<span> </span><a href="https://www.cde.ca.gov/ds/ed/dataprivacyferpa.asp">Federal Family Educational Rights & Privacy Act of 1974</a><span> </span>(FERPA), the State of California Education Code, and system-wide policy and procedures. These laws and regulations are in place to protect student's right to privacy, provide safeguards for the confidentiality of student records, permit students access to their own records, and provide a mechanism for students to petition to correct these records.</p><p>Pursuant to the Federal Family Educational Rights and Privacy Act of 1974 and the<span> </span><a href="https://policy.ucop.edu/doc/2710533/PACAOS-130">University of California Policies Applying to the Disclosure of Information from Student Records</a>, students at the University have the following rights to:</p><ul><li><a href="/records/privacy/withhold-disclosure">Withhold disclosure of Directory/Public Information</a>, in the absence of their prior consent for release, personally identifiable information from their student records, with exceptions as noted in the University student records policies</li><li><a href="https://local-resources.ucdavis.edu/local_resources/forms/D003-directory-confidential.pdf"><span>Directory Confidential Update Form</span></a><span>.</span></li><li><a href="https://local-resources.ucdavis.edu/local_resources/forms/D096-all-records-restriction-request.pdf"><span>All Records Restriction Request</span></a>.</li><li><a href="/records/privacy/review">Inspect and review records</a><span> </span>pertaining to themselves in their capacity as students.</li><li><a href="/records/privacy/record-correction">Request correction</a><span> </span>of their own student records.</li><li><a href="/records/privacy/record-correction">File a complaint</a><span> </span>with the United States Department of Education concerning alleged failures by the campus to comply with the requirements of the Federal Family Educational Rights and Privacy Act.</li></ul><p>Students should also be aware that there are instances in which information can be disclosed without prior written consent of the student. The university may disclose a student’s educational records, including academic records, disciplinary records, and other student records, to another school where the student has enrolled or transferred without obtaining prior student consent. This applies to any school previously or subsequently attended (or applied to) by the student, and to any type of student record.</p><p>University officials with a legitimate educational interest may require access to student records in the course of the performance of their assigned duties. Further, confidential information can be disclosed without prior written consent of the student in connection with conditions of certain financial aid awards; when the campus is complying with a judicial order or subpoena; and when authorized federal or state officials are conducting an audit or evaluation of federally supported educational programs. There are also other situations in which the University is required to disclose information. For exceptions, see<span> </span><a href="http://manuals.ucdavis.edu/PPM/320/320-21.pdf">UC Davis Policy & Procedure 320-21</a>.</p></div> </div> <div class="block block-layout-builder block-extra-field-blocknodesf-pagecontent-moderation-control"> </div> </div> </div> </div> </article> </div> </div> </div> <aside class="l-sidebar-second"> <div class="region region-sidebar-second"> <nav aria-labelledby="block-officialprivacynotifications-menu" id="block-officialprivacynotifications" class="sub-nav panel o-box"> <h2 class="sub-nav__title visually-hidden" id="block-officialprivacynotifications-menu">Official Privacy Notifications</h2> <ul class="sub-nav__menu menu" suggestion="subnav"> <li class="menu-item menu-item--expanded menu-item--active-trail"> <div class="submenu-toggle__wrapper"> <a href="/records/privacy" title="Official Privacy Notifications" data-drupal-link-system-path="node/491" class="is-active" aria-current="page">Official Privacy Notifications</a> <button class="submenu-toggle" aria-label="Toggle Submenu"><span class="submenu-toggle__icon"></span></button> </div> <ul class="menu"> <li class="menu-item"> <a href="/records/privacy/consumer-info" title="Consumer Information" data-drupal-link-system-path="node/496">Consumer Information</a> </li> <li class="menu-item"> <a href="/records/privacy/withhold-disclosure" title="Disclosure of Personally Identifiable Information" data-drupal-link-system-path="node/501">Disclosure of Personally Identifiable Information</a> </li> <li class="menu-item"> <a href="/records/privacy/review" title="Inspect & Review Records" data-drupal-link-system-path="node/506">Inspect & Review Records</a> </li> <li class="menu-item"> <a href="/records/privacy/record-correction" title="Record Correction/Filing a Complaint" data-drupal-link-system-path="node/511">Record Correction/Filing a Complaint</a> </li> <li class="menu-item"> <a href="/records/privacy/reg-materials-grades" title="Release of Registration Material & Grades" data-drupal-link-system-path="node/516">Release of Registration Material & Grades</a> </li> </ul> </li> </ul> </nav> </div> </aside> </section> </div> <div class="l-container"> </div> </main> <footer class="l-footer footer dark-background"> <div class="l-container"> <div class="footer-spacer"> <div class="footer-spacer__logo"> <a href="https://www.ucdavis.edu/"><img src="/profiles/sitefarm/themes/sitefarm_one/images/aggie-logo-white.svg" class="ucd-logo" alt="UC Davis footer logo" width="180" height="140" loading="lazy" /></a> </div> </div> <div class="region region-footer-credits"> <div id="block-sitefarm-one-uccredits" class="uc-footer block block-uc-credits block-uc-credits-block"> <ul class="list--pipe"> <li><a href="/about/contact">Questions or comments?</a></li> <li><a href="http://ucdavis.edu/help/privacy-accessibility.html">Privacy & Accessibility</a></li> <li><a href="/sitemap">Sitemap</a></li> <li>Last update: October 10, 2024</li> </ul> <p>Copyright © The Regents of the University of California, Davis campus. 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