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Office of the University Registrar (OUR) - Notary Services
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<main class="l-main"> <a id="main-content" tabindex="-1"></a> <div class="region region-pre-title"> <div data-drupal-messages-fallback class="hidden"></div> </div> <div class="l-page-title region region-page-title"> <div class="u-space-bottom--large block block-core block-page-title-block" id="block-sitefarm-one-page-title"> <div> <h1 class="page-title"><span class="field field--name-title field--type-string field--label-hidden">Notary Services</span> </h1> </div> </div> </div> <div class="l-container "> <div class="region region-pre-content"> <div id="block-sitefarm-one-breadcrumbs" class="l-page-title__breadcrumb block block-system block-system-breadcrumb-block panel o-box"> <nav aria-labelledby="system-breadcrumb"> <header id="system-breadcrumb" class="visually-hidden">Breadcrumb</header> <ol class="breadcrumbs"> <li> <a href="/">Office of the University Registrar (OUR)</a> </li> <li> <a href="/records">Academic Records</a> </li> <li> Notary Services </li> </ol> </nav> </div> </div> </div> <div class="l-container"> <section class=" l-basic--flipped "> <div class="l-content"> <div class="region region-content"> <div id="block-sitefarm-one-content" class="panel--nested block block-system block-system-main-block panel o-box"> <article> <div class="u-space--no-margin-collapse node__content"> <div class="layout layout--onecol"> <div class="layout__region layout__region--content"> <div class="block block-layout-builder block-field-blocknodesf-pagebody"> <div class="clearfix text-formatted field field--name-body field--type-text-with-summary field--label-hidden field__item"><div> <div data-quickedit-field-id="node/406/body/en/full"> <div> <p>The Office of the University Registrar provides free notary services to UC Davis students and alumni for official documents produced or distributed by the Office of the University Registrar. <span><span><span><span>A notarization provided by the Office of the University Registrar confirms that the document is an official document issued by the Office of the University Registrar. The notarization has no effect on the contents of the document. </span></span></span></span>Notarized documents are mailed to you or anywhere you direct. If you are designating a person to pick-up the notarized document(s) on your behalf, please provide a signed release authorizing the issuance of the document to the designated person along with a copy of your photo ID. The designee needs to provide a valid photo ID for identification purposes. <span><span><span>There is no in-person notarization nor rush notarization service.</span></span></span></p> <ul> </ul> </div> </div> </div></div> </div> <div class="block block-layout-builder block-extra-field-blocknodesf-pagecontent-moderation-control"> </div> </div> </div> </div> </article> </div> <div id="block-documentsavailablefornotarization" class="category-brand--centennial-walk-gray collapse block block-block-content block-block-content4b7f6ada-d980-47f0-82a9-6c9dc3a3d59d panel o-box"> <h2 class="collapse__title collapse__title--closed"> Documents Available for Notarization </h2> <div class="collapse__content u-hidden--visually"> <div class="clearfix text-formatted field field--name-body field--type-text-with-summary field--label-hidden field__item"><h3>Official Transcripts</h3> <p>Requires an original document to be generated for notarization. Photocopies or reproductions of previously requested transcripts are not accepted. For information on how to order a transcript, see <a href="/records/transcripts/order">Official Transcripts</a>.</p> <h3>Education Verifications</h3> <p>Requires an original document to be generated for notarization. Photocopies or reproductions of previously requested education verifications are not accepted. For information on how to submit an education verification request, see <a href="/records/verifications">Education Verifications</a>.</p> <h3>Completion of Undergraduate Degree Requirements Verification</h3> <p>Requires an original document to be generated for notarization. Photocopies or reproductions of previously requested documents are not accepted. For information on how to submit a request for a completion of undergraduate degree requirements verification, see <a href="/records/verifications">Education Verifications</a>.</p> <h3>Diplomas</h3> <p>Notary requests for diplomas require a quality copy of your diploma be submitted for notarization. The copy is then authenticated and notarized by the Office of the University Registrar. Notarization of an original diploma is not recommended, because the notarization process may damage the original diploma.</p></div> </div> </div> <div id="block-requestinganotarizeddocument" class="category-brand--rec-pool collapse block block-block-content block-block-content0ead49b4-bb7d-4a1f-8f56-880a9631020d panel o-box"> <h2 class="collapse__title collapse__title--closed"> Requesting a Notarized Document </h2> <div class="collapse__content u-hidden--visually"> <div class="clearfix text-formatted field field--name-body field--type-text-with-summary field--label-hidden field__item"><p>Submit a completed <a href="https://local-resources.ucdavis.edu/local_resources/forms/D073-notary.pdf">Request for Notarization form</a> to the <a href="https://registrarnew.sf.ucdavis.edu/contact/index">Office of the University Registrar</a> <strong>with</strong> your request for an official original document, should one be required; see the above list. The notarization process requires <strong>five to ten business days</strong> for processing in addition to the initial processing time necessary for the production of the document. Refer to the tables below regarding Document Availability, Notary Processing Timelines, and Processing Options & Fees.</p> <p><strong>Note:</strong> Notary requests involving diplomas may not be issued if a student accounting hold has been placed on your academic record. </p></div> </div> </div> <div id="block-documentavailability" class="category-brand--putah-creek collapse block block-block-content block-block-contentabb83463-e284-4b54-88ef-11d4050f239f panel o-box"> <h2 class="collapse__title collapse__title--closed"> Document Availability </h2> <div class="collapse__content u-hidden--visually"> <div class="clearfix text-formatted field field--name-body field--type-text-with-summary field--label-hidden field__item"><div> <div role="region" aria-label="Scrollable Table" tabindex="0" class="responsive-table"><table> <thead> <tr> <th>Student Category</th> <th>Services Available</th> <th>Services Available Three to Four Weeks After Term</th> <th>Services Available Two Months After Term</th> <th>Services Available Four Months After Term</th> </tr> </thead> <tbody> <tr> <td>Currently Enrolled</td> <td>Enrollment Verification; Official Transcript</td> <td>Enrollment Verification with GPA; Official Transcript with current term grades</td> <td>Not Applicable</td> <td>Not Applicable</td> </tr> <tr> <td>Not Currently Enrolled</td> <td>Enrollment Verification (previous terms enrolled); Official Transcript</td> <td>Not Applicable</td> <td>Not Applicable</td> <td>Not Applicable</td> </tr> <tr> <td>Currently Enrolled and Filed to Graduate</td> <td>Enrollment Verification; Official Transcript</td> <td>Official Transcript with current term grades; Completion of Undergraduate Degree Requirements Verification</td> <td>Degree Verification; Official Transcript with Degree Posting</td> <td>Diploma</td> </tr> <tr> <td>Not Currently Enrolled but Filed to Graduate</td> <td>Enrollment Verification (previous terms enrolled); Official Transcript; Completion of Undergraduate Degree Requirements Verification</td> <td>Not Applicable</td> <td>Degree Verification; Official Transcript with Degree Posting</td> <td>Diploma</td> </tr> <tr> <td>Degree Awarded (posted)</td> <td>Degree Verification; Official Transcript with Degree Posting</td> <td>Not Applicable</td> <td>Not Applicable</td> <td>Diploma</td> </tr> </tbody> </table></div> </div></div> </div> </div> <div id="block-notaryprocessingtimeline" class="category-brand--centennial-walk-gray collapse block block-block-content block-block-content80aae85c-bf5e-4df8-89f1-c81bb3396405 panel o-box"> <h2 class="collapse__title collapse__title--closed"> Notary Processing Timeline </h2> <div class="collapse__content u-hidden--visually"> <div class="clearfix text-formatted field field--name-body field--type-text-with-summary field--label-hidden field__item"><div><div role="region" aria-label="Scrollable Table" tabindex="0" class="responsive-table"><table><thead><tr><th>Verification Service</th><th>Document Processing Time</th><th>Notary Processing Time</th><th>Total Processing Time (Official Document + Notary)</th><th>Document Processing Fee*</th></tr></thead><tbody><tr><td>Official Transcript</td><td>3 to 5 business days</td><td>5 to 10 business days</td><td>8 to 15 business days</td><td>See <a href="https://registrar.ucdavis.edu/records/transcripts">Official Academic Transcript.</a></td></tr><tr><td>Education Verification</td><td>3 to 5 business days</td><td>5 to 10 business days</td><td>8 to 15 business days</td><td>See <a href="https://registrarnew.sf.ucdavis.edu/records/verifications">Education Verifications</a>.</td></tr><tr><td>Completion of Undergraduate Degree Requirements Verification<br>(<a href="https://registrarnew.sf.ucdavis.edu/registration/leave/graduate/index">must be filed to graduate</a>)</td><td>Enrolled: 3 to 4 weeks after last term of enrollment.<br>Not Enrolled: 1 to 2 weeks</td><td>5 to 10 business days</td><td>Currently Enrolled: 4 to 6 weeks after end of current term.<br>Not enrolled: 2 to 4 weeks</td><td>See <a href="https://registrarnew.sf.ucdavis.edu/records/verifications">Education Verifications</a>.</td></tr><tr><td>Original Diploma</td><td>4 months after date of graduation. See <a href="https://registrarnew.sf.ucdavis.edu/records/diploma">Diploma</a> webpage for availability.</td><td>5 to 10 business days</td><td>Varies; Dependent upon availability date of diploma (see <a href="https://registrarnew.sf.ucdavis.edu/records/diploma">Diploma</a> webpage)</td><td>No Charge</td></tr><tr><td>Replacement/Re-Issued Diploma</td><td>4 to 6 weeks</td><td>5 to 10 business days</td><td>5 to 8 weeks</td><td>See <a href="https://registrarnew.sf.ucdavis.edu/records/diploma">Replacement/Re-Issued Diploma</a>.</td></tr></tbody></table></div></div></div> </div> </div> <div id="block-processingoptionfees" class="category-brand--rec-pool collapse block block-block-content block-block-content2d3645a6-83ac-44b8-9396-209064d7af29 panel o-box"> <h2 class="collapse__title collapse__title--closed"> Processing Options & Fees </h2> <div class="collapse__content u-hidden--visually"> <div class="clearfix text-formatted field field--name-body field--type-text-with-summary field--label-hidden field__item"><h3>Document Processing Fee</h3> <p>See <a href="https://registrarnew.sf.ucdavis.edu/tuition/doc-fee">Document Fee</a>. Fee applies to the processing of official documents only–No fee is charged for notary processing. Rush processing of an official document is not available for notary requests.</p> <h3>Delivery</h3> <p>Pick-Up or Standard First-Class Mail. Delivery time estimated by <a href="https://www.usps.com/">United States Postal Service</a> (USPS) as two-three days for domestic mail and no estimated delivery window available for first-class international mail.</p></div> </div> </div> <div id="block-apostillecertificationservices" class="category-brand--putah-creek collapse block block-block-content block-block-content172d58fa-5e5f-4c14-ab44-ed0f110c1ec1 panel o-box"> <h2 class="collapse__title collapse__title--closed"> Apostille & Certification Services </h2> <div class="collapse__content u-hidden--visually"> <div class="clearfix text-formatted field field--name-body field--type-text-with-summary field--label-hidden field__item"><p>Foreign agencies may request an Apostille or Certification of a notarized document. The California Secretary of State provides Apostille and Certification services for notarized documents issued in the State of California. For more information regarding Apostille or Certification services, see the <a href="http://www.sos.ca.gov/notary/authentication/">California Secretary of State Authentications</a> or contact the California Secretary of State Office at 916-653–6814.</p></div> </div> </div> </div> </div> <aside class="l-sidebar-second"> <div class="region region-sidebar-second"> <nav aria-labelledby="block-academicrecords-menu" id="block-academicrecords" class="sub-nav panel o-box"> <h2 class="sub-nav__title visually-hidden" id="block-academicrecords-menu">Academic Records</h2> <ul class="sub-nav__menu menu" suggestion="subnav"> <li class="menu-item"> <a href="/records/verifications" title="Education & Degree Verifications" data-drupal-link-system-path="node/391">Education & Degree Verifications</a> </li> <li class="menu-item"> <a href="/records/diploma" title="Diplomas" data-drupal-link-system-path="node/396">Diplomas</a> </li> <li class="menu-item"> <a href="/records/transfer-credit" title="Transfer Credit" data-drupal-link-system-path="node/3311">Transfer Credit</a> </li> <li class="menu-item"> <a href="/records/transcripts" title="Official Academic Transcript" data-drupal-link-system-path="node/356">Official Academic Transcript</a> </li> <li class="menu-item menu-item--active-trail"> <a href="/records/notary" title="Notary Services" data-drupal-link-system-path="node/406" class="is-active" aria-current="page">Notary Services</a> </li> <li class="menu-item"> <a href="/records/student-conduct-responsibilities" title="Student Conduct & Responsibilities" data-drupal-link-system-path="node/4286">Student Conduct & Responsibilities</a> </li> <li class="menu-item"> <a href="/records/grades" title="Grades & Grading" data-drupal-link-system-path="node/411">Grades & Grading</a> </li> <li class="menu-item"> <a href="/records/changes-major-minor" title="Declaration & Change of Degree, Major or Minor" data-drupal-link-system-path="node/471">Declaration & Change of Degree, Major or Minor</a> </li> <li class="menu-item"> <a href="/records/changes-personal-information" title="Update Personal Information" data-drupal-link-system-path="node/476">Update Personal Information</a> </li> <li class="menu-item"> <a href="/records/retroactive" title="Retroactive Actions & General Appeal" data-drupal-link-system-path="node/486">Retroactive Actions & General Appeal</a> </li> <li class="menu-item"> <a href="/records/privacy" data-drupal-link-system-path="node/491">Official Privacy Notifications</a> </li> <li class="menu-item"> <a href="/records/international" title="International Documents" data-drupal-link-system-path="node/526">International Documents</a> </li> <li class="menu-item"> <a href="/records/credit-exam" title="Credit By Examination" data-drupal-link-system-path="node/466">Credit By Examination</a> </li> <li class="menu-item"> <a href="/records/honors-awards" title="Honors & Awards" data-drupal-link-system-path="node/4276">Honors & Awards</a> </li> </ul> </nav> </div> </aside> </section> </div> <div class="l-container"> </div> </main> <footer class="l-footer footer dark-background"> <div class="l-container"> <div class="footer-spacer"> <div class="footer-spacer__logo"> <a href="https://www.ucdavis.edu/"><img src="/profiles/sitefarm/themes/sitefarm_one/images/aggie-logo-white.svg" class="ucd-logo" alt="UC Davis footer logo" width="180" height="140" loading="lazy" /></a> </div> </div> <div class="region region-footer-credits"> <div id="block-sitefarm-one-uccredits" class="uc-footer block block-uc-credits block-uc-credits-block"> <ul class="list--pipe"> <li><a href="/about/contact">Questions or comments?</a></li> <li><a href="http://ucdavis.edu/help/privacy-accessibility.html">Privacy & Accessibility</a></li> <li><a href="/sitemap">Sitemap</a></li> <li>Last update: March 11, 2021</li> </ul> <p>Copyright © The Regents of the University of California, Davis campus. 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