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class="menu__link" href="/records-management/links" > <span class="link-text"> Links </span> </a> </li> </ul> </div> </div> </nav> </div> </nav> </header> <div class="uw-highlighted"> <div class="uw-highlighted__content"> <div data-drupal-messages-fallback class="hidden"></div> </div> </div> <!-- Button for show and hide of admin --> <button class="uw-show-hide" id="revision-show-hide" title="Show/hide revision elements">±</button> <!-- end --> <main id="main" class="uw-main" role="main" tabindex="-1"> <div id="block-pagetitle" class="block block-core block-page-title-block"> <h1 class="page-title"><span class="field field--name-title field--type-string field--label-hidden">University Records Management</span> </h1> </div> <div role="article" about="/records-management/home" class="node node--type-uw-ct-web-page node--view-mode-full uw-node"> <div class="uw-node__grid"> <article class="uw-node__node"> <div class="node__content"> <div class="uw-node__without-media"> <article class="card card__node card__node--web-page"> <div class="card__header uw-node__without-media"> </div> <div class="card__body"> <div class="card__content"> <section class="uw-contained-width uw-section-spacing--default uw-section-separator--none uw-column-separator--none layout layout--uw-1-col" > <div class="layout__region layout__region--first" > <div class="uw-text-align--left block block-layout-builder block-inline-blockuw-cbl-copy-text"> <div class="uw-copy-text"> <div class="uw-copy-text__wrapper "> <p>University records are the recorded information, in any format or medium, created or received and used by the University and its employees in University administrative activities and processes, which also document these activities and processes. Management of the University's records is governed by <a href="https://uwaterloo.ca/secretariat/policies-procedures-guidelines/policies/policy-46-information-management">Policy 46 - Information Management</a>, and its principles and practices.</p> <p>The University Records Management program provides the framework for classifying and managing records to help the University meet its statutory, regulatory and accountability obligations, preserve its corporate memory, and maintain access to the information needed to achieve the University's strategic goals.</p> <p>The <a href="https://uwaterloo.ca/records-management/contacts">University Records Manager</a> is available to assist all University employees in implementing this framework and thereby meet their responsibilities, described in Policy 46, as stewards and custodians of the University's records.</p> </div> </div> </div> </div> </section> <section class="uw-contained-width uw-section-spacing--default uw-section-separator--none uw-column-separator--none layout layout--uw-1-col" > <div > </div> </section> <section class="uw-contained-width uw-section-spacing--default uw-section-separator--none uw-column-separator--none layout layout--uw-1-col" > <div class="layout__region layout__region--first" > <div class="block block-uw-custom-blocks block-uw-cbl-multi-type-list"> <div class="uw-tabs"> <div class="uw-tab" role="tablist" aria-label="Multi-tab-list" > <button role="tab" class="uw-tablinks button button--large " aria-selected="true" aria-controls="News" id="tab-1" tabindex="0" data-uuid="150443993">News</button> </div> <h2 class="hide-js"> News</h2> <div id="News" class="uw-tabcontent" role="tabpanel" tabindex="0" aria-labelledby="tab-1" > <article class="card card__teaser card__teaser--news-item card--show-hover"> <div class="card__header "> <div class="card__date"> <span class="uw-date"> Monday, August 28, 2023 </span> </div> <h2 class="card__title"> <a href="/records-management/news/human-resources-records-retention-schedule-updates"> Human Resources records retention schedule updates </a> </h2> </div> <div class="card__body"> <div class="card__content"><p>References to the <span><span><span>Financial Services Regulatory Authority of Ontario (FSRA) and its guidance documents have been updated in the retention schedules </span></span></span><a href="https://uwaterloo.ca/records-management/node/237">HR52 - Employment Files (Financial)</a>, <a href="https://uwaterloo.ca/records-management/node/244">HR68 - Pension Administration System</a>, <a href="https://uwaterloo.ca/records-management/node/245">HR70 - Pension Beneficiary Files</a>, <a href="https://uwaterloo.ca/records-management/node/246">HR72 - Pension Cards</a>, and <a href="https://uwaterloo.ca/records-management/node/247">HR74 - Pension Plan Management</a>.</p></div> </div> </article> <article class="card card__teaser card__teaser--news-item card--show-hover"> <div class="card__header "> <div class="card__date"> <span class="uw-date"> Tuesday, June 13, 2023 </span> </div> <h2 class="card__title"> <a href="/records-management/news/university-records-management-program-update"> University Records Management program update </a> </h2> </div> <div class="card__body"> <div class="card__content"><p>Responsibility for the University Records Management program has now been transferred from the University Secretary to the Chief Information Officer, reporting to the Vice-President, Administration & Finance.</p></div> </div> </article> <article class="card card__teaser card__teaser--news-item card--show-hover"> <div class="card__header "> <div class="card__date"> <span class="uw-date"> Tuesday, May 30, 2023 </span> </div> <h2 class="card__title"> <a href="/records-management/news/draft-retention-schedule-ad45-organization-updated"> Draft retention schedule, AD45 Organization, updated </a> </h2> </div> <div class="card__body"> <div class="card__content"><p>The draft records retention schedule, <a data-entity-substitution="canonical" data-entity-type="node" data-entity-uuid="749d3fc4-1021-43b2-84e6-f088e2241dba" href="/records-management/records-classification-and-retention-schedules/administration/ad45-organization-draft">AD45 <span><span><span>– </span></span></span>Organization</a>, has been updated to match changes to the management of organization charts intended for public release.</p></div> </div> </article> <div class="uw-multi-type-list__button"> <a class="button " href="/records-management/news" > Read all news </a> </div> </div> </div> </div> </div> </section> </div> </div> </article> </div> </div> </article> </div> </div> </main> <footer class="uw-footer" role="contentinfo"> <div class="uw-site-footer__block"> <div id="block-uw-fdsu-theme-resp-uw-block-site-footer" class="block block-uw-ct-site-footer block-uw-block-site-footer"> <div class="uw-site-footer"> <div class="uw-site-footer__wrapper"> <div 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