Providing details for case studies

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General information </a> </li> <li> <a href="/global/privacy-notice/cha-nges-to-this-privacy-notice/" class=""> Changes to this privacy notice </a> </li> <li> <a href="/global/privacy-notice/controller-s-contact-details/" class=""> Controller’s contact details </a> </li> <li> <a href="/global/privacy-notice/data-protection-officers-contact-details/" class=""> Data Protection Officer's contact details </a> </li> <li> <a href="/global/privacy-notice/how-do-we-get-information/" class=""> How do we get information? </a> </li> <li> <a href="/global/privacy-notice/your-data-protection-rights/" class=""> Your data protection rights </a> </li> <li> <a href="/global/privacy-notice/request-a-service-adjustment/" class=""> Request a service adjustment </a> </li> <li> <a href="/global/privacy-notice/sharing-your-information/" class=""> Sharing your information </a> </li> <li> <a href="/global/privacy-notice/links-to-other-websites/" class=""> Links to other websites </a> </li> <li> <a href="/global/privacy-notice/your-right-to-complain/" class=""> Your right to complain </a> </li> <li> <a href="/global/privacy-notice/children-s-information/" class=""> Children’s information </a> </li> <li> <a href="/global/privacy-notice/managing-customer-contact/" class=""> Managing customer contact </a> </li> <li> <a href="/global/privacy-notice/how-you-can-contact-us/" class=""> How you can contact us </a> </li> <li> <a href="/global/privacy-notice/visitors-to-our-website/" class=""> Visitors to our website </a> </li> <li> <a href="/global/privacy-notice/visitors-to-the-office/" class=""> Visitors to the office </a> </li> <li> <a href="/global/privacy-notice/2-reason-for-contacting-us/" class=""> 2. Reason for contacting us </a> </li> <li> <a href="/global/privacy-notice/responding-to-our-project-explain-consultation/" class=""> Responding to our project ExplAIn consultation </a> </li> <li> <a href="/global/privacy-notice/report-a-nuisance-call-or-message/" class=""> Report a nuisance call or message </a> </li> <li> <a href="/global/privacy-notice/making-a-complaint/" class=""> Making a complaint </a> </li> <li> <a href="/global/privacy-notice/report-bad-practices-as-a-whistleblower/" class=""> Report bad practices as a whistleblower </a> </li> <li> <a href="/global/privacy-notice/make-an-enquiry/" class=""> Make an enquiry </a> </li> <li> <a href="/global/privacy-notice/investigations-for-law-enforcement-purposes/" class=""> Investigations for law enforcement purposes </a> </li> <li> <a href="/global/privacy-notice/using-our-subject-access-request-service/" class=""> Using our subject access request service </a> </li> <li> <a href="/global/privacy-notice/apply-for-a-job-or-secondment/" class=""> Apply for a job or secondment </a> </li> <li> <a href="/global/privacy-notice/contact-the-press-office/" class=""> Contact the Press Office </a> </li> <li> <a href="/global/privacy-notice/attend-an-event-seminar-or-workshop/" class=""> Attend an event, seminar or workshop </a> </li> <li> <a href="/global/privacy-notice/responding-to-our-consultation-requests-and-surveys/" class=""> Responding to our consultation requests and surveys </a> </li> <li> <a href="/global/privacy-notice/register-for-a-webinar-or-live-broadcast-event/" class=""> Register for a webinar or live broadcast event </a> </li> <li> <a href="/global/privacy-notice/subscribing-to-our-e-newsletter/" class=""> Subscribing to our e-newsletter </a> </li> <li> <a href="/global/privacy-notice/request-our-publications/" class=""> Request our publications </a> </li> <li> <a href="/global/privacy-notice/make-an-information-request/" class=""> Make an information request </a> </li> <li> <a href="/global/privacy-notice/using-our-privacy-notice-generator-tool/" class=""> Using our privacy notice generator tool </a> </li> <li> <a href="/global/privacy-notice/3-communicate-with-us-as-a-business/" class=""> 3. Communicate with us as a business </a> </li> <li> <a href="/global/privacy-notice/pay-a-data-protection-fee/" class=""> Pay a data protection fee </a> </li> <li> <a href="/global/privacy-notice/apply-for-an-ico-grant/" class=""> Apply for an ICO grant </a> </li> <li> <a href="/global/privacy-notice/report-a-breach-service-providers/" class=""> Report a breach (service providers) </a> </li> <li> <a href="/global/privacy-notice/report-a-breach-all-controllers/" class=""> Report a breach (all controllers) </a> </li> <li> <a href="/global/privacy-notice/when-we-audit-an-organisation/" class=""> When we audit an organisation </a> </li> <li> <a href="/global/privacy-notice/submit-a-dpia-for-consultation/" class=""> Submit a DPIA for consultation </a> </li> <li> <a href="/global/privacy-notice/submit-a-bcr-application-for-approval/" class=""> Submit a BCR application for approval </a> </li> <li> <a href="/global/privacy-notice/signing-the-your-data-matters-pledge/" class=""> Signing the Your Data Matters pledge </a> </li> <li> <a href="/global/privacy-notice/joining-our-sme-feedback-group/" class=""> Joining our SME feedback group </a> </li> <li> <a href="/global/privacy-notice/nominations-for-data-protection-officer-of-the-year-award/" class=""> Nominations for Data Protection Officer of the Year award </a> </li> <li> <a href="/global/privacy-notice/providing-details-for-case-studies/" class="current"> Providing details for case studies </a> </li> <li> <a href="/global/privacy-notice/we-re-carrying-out-an-advisory-check-up-on-your-organisation/" class=""> We’re carrying out an advisory check-up on your organisation </a> </li> <li> <a href="/global/privacy-notice/submit-a-question-to-our-innovation-advice-service-in-the-beta-phase/" class=""> Submit a question to our Innovation Advice Service in the BETA phase </a> </li> <li> <a href="/global/privacy-notice/register-as-a-trust-service-provider/" class=""> Register as a trust service provider </a> </li> <li> <a href="/global/privacy-notice/submit-a-code-of-conduct-or-certification-scheme-for-approval/" class=""> Submit a Code of Conduct or Certification Scheme for approval. </a> </li> <li> <a href="/global/privacy-notice/apply-for-accreditation-as-a-code-monitoring-body/" class=""> Apply for accreditation as a code monitoring body </a> </li> <li> <a href="/global/privacy-notice/upstream-feedback-group/" class=""> Upstream feedback group </a> </li> <li> <a href="/global/privacy-notice/volunteer-to-particate-in-ico-website-user-research/" class=""> Volunteer to particate in ICO website user research </a> </li> <li> <a href="/global/privacy-notice/data-protection-practitioners-conference-2024/" class=""> Data Protection Practitioners' Conference 2024 </a> </li> </ul> </nav> </aside> <div class="maincolumn column column-8 column-indent-1"> <div class="article-content"> <h2>Purpose and lawful basis for processing</h2> <p>Our purpose for processing your personal data is so we can contact you about your organisation's story being used as a case study.</p> <p>The lawful basis we rely on to process your personal data is article 6(1)(e) of the GDPR, which allows us to process personal data when this is necessary to perform our public tasks as a regulator.</p> <h2>What we need</h2> <p>We will also ask for details about your organisation’s compliance with data protection that are relevant to the case study. </p> <h2>What we do with it</h2> <p>We’ll use your telephone number and/or your email address to contact you in order to obtain the information we need for use in the case study.</p> <p>We’ll use the name of your organisation and the details you provide about it on our website and other communication channels such as social media to share your example. Responses are anonymised before publication. If we do want to publish your name and job title alongside your case study we’ll always seek your agreement beforehand.</p> <p>If you provide your details to be used as an end of transition example your details will also be shared with the communications team at the Department for Digital, Culture, Media and Sport (DCMS). They may also contact you for details about your organisation’s compliance with data protection that are relevant to the case study. Your case study may also be shared via their communications channels. <a rel="noopener" href="https://www.gov.uk/help/privacy-notice" target="_blank" class="link-external">A copy of the privacy notice for DCMS is here<span class="invisible"></span></a>.</p> <h2>How long we keep it</h2> <p>For information about how long we hold personal data, see our <a rel="noopener" data-id="48168" data-udi="umb://media/630d098b04f44839a675abb014187f39" href="/media/about-the-ico/policies-and-procedures/4031693/retention-and-disposal-policy.pdf" target="_blank" title="Retention and disposal policy" class="link-external">retention schedule.<span class="invisible"></span></a></p> <h2>What are your rights?</h2> <p>We process personal data for the use of case studies in our capacity as a regulator, so you have a right to object to our processing of your personal data. There are some legitimate reasons why we may refuse your objection, which depend on why we are processing it.</p> <p>For more information on your rights, please see ‘Your rights as an individual’ in the list on the left under the ‘General information’ header.</p> <h2>Do we use any data processors?</h2> <p>No.</p> </div> <nav class="article-navigation" aria-label="article"> <a href="#top" class="button-circle" title="Back to top" id="button-top"><span class="icon-arrow-up"></span><span class="invisible">Back to top</span></a> <a href="/global/privacy-notice/nominations-for-data-protection-officer-of-the-year-award/" class="button button-icon-left button-previous"><span class="icon-arrow-left"></span> Previous</a> <a href="/global/privacy-notice/we-re-carrying-out-an-advisory-check-up-on-your-organisation/" class="button button-next button-right">Next <span class="icon-arrow-right"></span></a> </nav> </div> </div> </article> </main> <footer> <div class="footer-sociallinks container row"> 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