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OneDrive: Quick Guide | Aalto University
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xlink:href="/themes/custom/aalto_aaltofi/images/icons.svg#16-lock_closed"/> </svg> For personnel </a> </li> <li class="aalto-topnav__action-request aalto-topnav__action-item--mobile"> <svg class="aalto-inline-icon" aria-hidden="true"> <use xlink:href="/themes/custom/aalto_aaltofi/images/icons.svg#16-info"/> </svg> <span>Aalto community members please log in to see internal content</span> </li> <li class="aalto-topnav__action-item aalto-topnav__action-item--mobile"> <a href="/en/saml_login" class="aalto-button aalto-button--primary aalto-topnav__action--mobile" tabindex="-1"> Log in </a> </li> </ul> </div> </li> </ul> </nav> <div id="aalto-search"> <div class="aalto-search__container aalto-search__container--hidden" id="search-container"> <div class="aalto-search__header content-container"> <label class="aalto-search__label" for="aalto-search__input">Search</label> <button type="button" class="aalto-search__close" id="aalto-search-close" aria-label="Close search"> <svg class="aalto-inline-icon" aria-hidden="true"> <use xlink:href="/themes/custom/aalto_aaltofi/images/icons.svg#16-close"/> </svg> </button> </div> <div id="aalto-quicksearch"></div> </div> <div class="aalto-search__overlay" id="aalto-search-overlay"></div> </div> </div> </div> <div id="top-nav-sticky-header-dummy"></div> </div> </header> <div class="layout-content "> <main> <a id="main-content" tabindex="-1"></a> <div class="region region--content"> <div id="block-aalto-aaltofi-aaltoquicksearch" class="block block-pdb-vue block-vue-componentaalto-quick-search"> <div class="aalto-quick-search" id="1de825a6-15b2-4cc7-bad6-8bde8d48e5f3"><div id="aalto-quicksearch2"></div> </div> </div> <div class="aalto-article "> <div class="aalto-article__top-wrapper"> <div class="article-container aalto-article__top"> <div class="aalto-article__hub-text"> <a href="/en/services" hreflang="en">Services</a> </div> <h1> OneDrive: Quick Guide </h1> <div class="aalto-article__ingress"> OneDrive allows you store your files in one place, share them with others, and get to them from any device connected to the Internet. This guide helps you get started. </div> </div> </div> <div class="article-container hr-only"> <div class="aalto-hr"></div> </div> <div class="aalto-component-wrapper aalto-component aalto-component-wrapper--text-text" lang="en" style=""> <div class="paragraph paragraph--type--text-text paragraph--view-mode--default"> <div class="text-text"> <div class="aalto-user-generated-content"><h2>Getting OneDrive</h2> <h3>Aalto Windows and Aalto Mac</h3> <p>OneDrive is installed by default on Aalto Windows and Aalto Mac. Just search for <strong>OneDrive</strong>.</p> <p>Note: OneDrive is now also available for newest Ubuntu (Ubuntu 24.0.4) via file manager. However, it does not, for example, know how to synchronize files for offline use.</p> <h3>Other Platforms</h3> <p>You can download and install the OneDrive client from here:</p> <ul> <li>Windows and Mac: <a href="https://onedrive.live.com/about/en-us/download/">https://onedrive.live.com/about/en-us/download/</a></li> <li><a href="https://play.google.com/store/apps/details?id=com.microsoft.skydrive&hl=en" target="_blank">Android</a></li> <li><a href="https://itunes.apple.com/us/app/microsoft-onedrive/id477537958?mt=8" target="_blank">iOS</a></li> </ul> <h2>Sharing files - default options</h2> <ul> <li>Only viewing the file is allowed as default and you need to specify the people who will be able to access the file.</li> <li>You can change the options to give editing rights and share the file more widely.</li> <li>Anonymous sharing based only on links has been disabled for personal files in OneDrive.</li> <li>If you want to share files to people outside of Aalto University, you need to specify their email address. They will then receive a link to get a one-time code to access the shared file.</li> <li>Anonymous access to files based on the shared link is still enabled in SharePoint, which includes Teams.</li> </ul></div> </div> </div> </div> <div class="aalto-component-wrapper aalto-component aalto-component-wrapper--text-text" lang="en" style=""> <div class="paragraph paragraph--type--text-text paragraph--view-mode--default"> <div class="text-text"> <div class="aalto-user-generated-content"><h2>Signing in to OneDrive</h2> <h3>Aalto Windows</h3> <p>The Aalto Windows installations will sign you on to OneDrive automatically when you sign in to the computer. </p></div> </div> </div> </div> <div class="aalto-component-wrapper aalto-component aalto-component-wrapper--image-with-text-default" lang="en" style=""> <div class="image-with-text-default image-with-text-default--media-on-right "> <div class="image-with-text-wrapper"> <figure class="image-with-text-default__image-container"> <div class=""> <picture> <source srcset="/sites/default/files/styles/o_567w_ah_n/public/2019-04/onedrive_win_2_0.png?itok=5XvSCplJ 567w, /sites/default/files/styles/o_690w_ah_n/public/2019-04/onedrive_win_2_0.png?itok=dwGvESSu 690w, /sites/default/files/styles/o_819w_ah_n/public/2019-04/onedrive_win_2_0.png?itok=4hBW-ITF 819w" media="all" type="image/png" sizes="(min-width: 1540px) 690px, (min-width: 900px) calc(50vw - 80px), (min-width: 600px) calc(100vw - 40px), (min-width: 320px) calc(100vw - 32px), 288px" width="819" height="585"/> <img loading="lazy" width="567" height="405" data-original-width="507" data-original-height="362" src="/sites/default/files/styles/o_567w_ah_n/public/2019-04/onedrive_win_2_0.png?itok=5XvSCplJ" alt="Vanhemmissa Aalto-Windows asennetuissa tietokoneissa saatat joutua käynnistämään OneDriven käynnistyvalikosta, ja syöttämään tunnuksesi käsin." /> </picture> </div> </figure> <div class="image-with-text-default__text"> <div class="aalto-user-generated-content"><p>You can find OneDrive from the <strong>System Tray </strong>with the <strong>blue cloud icon</strong> and from the <strong>Windows Explorer.</strong></p></div> </div> </div> </div> </div> <div class="aalto-component-wrapper aalto-component aalto-component-wrapper--text-text" lang="en" style=""> <div class="paragraph paragraph--type--text-text paragraph--view-mode--default"> <div class="text-text"> <div class="aalto-user-generated-content"><h2>Windows</h2></div> </div> </div> </div> <div class="aalto-component-wrapper aalto-component aalto-component-wrapper--image-with-text-default" lang="en" style=""> <div class="image-with-text-default image-with-text-default--media-on-right "> <div class="image-with-text-wrapper"> <figure class="image-with-text-default__image-container"> <div class=""> <picture> <source srcset="/sites/default/files/styles/o_567w_ah_n/public/2019-04/onedrive_1_0.png?itok=Vx3GTMw1 567w, /sites/default/files/styles/o_690w_ah_n/public/2019-04/onedrive_1_0.png?itok=4uw-LqMs 690w, /sites/default/files/styles/o_819w_ah_n/public/2019-04/onedrive_1_0.png?itok=a3E_unyx 819w" media="all" type="image/png" sizes="(min-width: 1540px) 690px, (min-width: 900px) calc(50vw - 80px), (min-width: 600px) calc(100vw - 40px), (min-width: 320px) calc(100vw - 32px), 288px" width="819" height="470"/> <img loading="lazy" width="567" height="325" data-original-width="462" data-original-height="265" src="/sites/default/files/styles/o_567w_ah_n/public/2019-04/onedrive_1_0.png?itok=Vx3GTMw1" alt="1. Kun olet asentanut OneDriven, se löytyy System Traysta. " /> </picture> </div> </figure> <div class="image-with-text-default__text"> <div class="aalto-user-generated-content"><p>1. After the installation you can find <strong>OneDrive cloud icon</strong> from your <strong>System Tray.</strong></p></div> </div> </div> </div> </div> <div class="aalto-component-wrapper aalto-component aalto-component-wrapper--image-with-text-default" lang="en" style=""> <div class="image-with-text-default image-with-text-default--media-on-right "> <div class="image-with-text-wrapper"> <figure class="image-with-text-default__image-container"> <div class=""> <picture> <source srcset="/sites/default/files/styles/o_567w_ah_n/public/2019-04/onedrive_2.png?itok=eGBAq3ML 567w, /sites/default/files/styles/o_690w_ah_n/public/2019-04/onedrive_2.png?itok=FonPJ38r 690w, /sites/default/files/styles/o_819w_ah_n/public/2019-04/onedrive_2.png?itok=nhQcNdiv 819w" media="all" type="image/png" sizes="(min-width: 1540px) 690px, (min-width: 900px) calc(50vw - 80px), (min-width: 600px) calc(100vw - 40px), (min-width: 320px) calc(100vw - 32px), 288px" width="819" height="722"/> <img loading="lazy" width="567" height="500" data-original-width="488" data-original-height="430" src="/sites/default/files/styles/o_567w_ah_n/public/2019-04/onedrive_2.png?itok=eGBAq3ML" alt="2. Klikkaa OneDrive pilveä. Seuraavassa ikkunassa klikkaaSign in. " /> </picture> </div> </figure> <div class="image-with-text-default__text"> <div class="aalto-user-generated-content"><p>2. <strong>Click</strong> the <strong>OneDrive</strong> cloud icon in the System Tray and the following screen will open. Click <strong>Sign in</strong>.</p></div> </div> </div> </div> </div> <div class="aalto-component-wrapper aalto-component aalto-component-wrapper--image-with-text-default" lang="en" style=""> <div class="image-with-text-default image-with-text-default--media-on-right "> <div class="image-with-text-wrapper"> <figure class="image-with-text-default__image-container"> <div class=""> <picture> <source srcset="/sites/default/files/styles/o_567w_ah_n/public/2019-04/onedrive_3_0.png?itok=VXZFuNki 567w, /sites/default/files/styles/o_690w_ah_n/public/2019-04/onedrive_3_0.png?itok=j4VZ2cP4 690w, /sites/default/files/styles/o_819w_ah_n/public/2019-04/onedrive_3_0.png?itok=DccnvkKa 819w" media="all" type="image/png" sizes="(min-width: 1540px) 690px, (min-width: 900px) calc(50vw - 80px), (min-width: 600px) calc(100vw - 40px), (min-width: 320px) calc(100vw - 32px), 288px" width="819" height="743"/> <img loading="lazy" width="567" height="514" data-original-width="600" data-original-height="544" src="/sites/default/files/styles/o_567w_ah_n/public/2019-04/onedrive_3_0.png?itok=VXZFuNki" alt="3. Kirjoita Aalto-sähköpostiosoitteesi ja klikkaa Sign in." /> </picture> </div> </figure> <div class="image-with-text-default__text"> <div class="aalto-user-generated-content"><p>3. Enter your <strong>Aalto email address </strong>and click <strong>Sign in</strong>.</p></div> </div> </div> </div> </div> <div class="aalto-component-wrapper aalto-component aalto-component-wrapper--image-with-text-default" lang="en" style=""> <div class="image-with-text-default image-with-text-default--media-on-right "> <div class="image-with-text-wrapper"> <figure class="image-with-text-default__image-container"> <div class=""> <picture> <source srcset="/sites/default/files/styles/o_567w_ah_n/public/2025-02/onedrive_signin.png?itok=QZv5dw7U 567w, /sites/default/files/styles/o_690w_ah_n/public/2025-02/onedrive_signin.png?itok=Ee4olwr6 690w, /sites/default/files/styles/o_819w_ah_n/public/2025-02/onedrive_signin.png?itok=PXxU9qjF 819w" media="all" type="image/png" sizes="(min-width: 1540px) 690px, (min-width: 900px) calc(50vw - 80px), (min-width: 600px) calc(100vw - 40px), (min-width: 320px) calc(100vw - 32px), 288px" width="819" height="394"/> <img loading="lazy" width="567" height="272" data-original-width="1879" data-original-height="903" src="/sites/default/files/styles/o_567w_ah_n/public/2025-02/onedrive_signin.png?itok=QZv5dw7U" alt="Aalto University login page. On the left-hand side an image with people using laptops in a communal space, on the right-hand side sign-in details." /> </picture> </div> </figure> <div class="image-with-text-default__text"> <div class="aalto-user-generated-content"><p>4. The client will show the <strong>Aalto sign in page</strong>. Enter your <strong>Aalto password</strong> here.</p> <p>5. You're done!</p></div> </div> </div> </div> </div> <div class="aalto-component-wrapper aalto-component aalto-component-wrapper--text-text" lang="en" style=""> <div class="paragraph paragraph--type--text-text paragraph--view-mode--default"> <div class="text-text"> <div class="aalto-user-generated-content"><h2>Mac</h2> <p>OneDrive on Mac requires you to enter your credentials manually the first time.</p></div> </div> </div> </div> <div class="aalto-component-wrapper aalto-component aalto-component-wrapper--image-with-text-default" lang="en" style=""> <div class="image-with-text-default image-with-text-default--media-on-right "> <div class="image-with-text-wrapper"> <figure class="image-with-text-default__image-container"> <div class=""> <picture> <source srcset="/sites/default/files/styles/o_567w_ah_n/public/2019-04/onedrive_mac_1_1.png?itok=0HeEHRd5 567w, /sites/default/files/styles/o_690w_ah_n/public/2019-04/onedrive_mac_1_1.png?itok=yCISqO-w 690w, /sites/default/files/styles/o_819w_ah_n/public/2019-04/onedrive_mac_1_1.png?itok=eczm9zD9 819w" media="all" type="image/png" sizes="(min-width: 1540px) 690px, (min-width: 900px) calc(50vw - 80px), (min-width: 600px) calc(100vw - 40px), (min-width: 320px) calc(100vw - 32px), 288px" width="819" height="710"/> <img loading="lazy" width="567" height="491" data-original-width="600" data-original-height="520" src="/sites/default/files/styles/o_567w_ah_n/public/2019-04/onedrive_mac_1_1.png?itok=0HeEHRd5" alt="1. Avaa OneDrive ja kirjoita Aalto-sähköpostiosoitteesi. " /> </picture> </div> </figure> <div class="image-with-text-default__text"> <div class="aalto-user-generated-content"><ol> <li>Open <strong>OneDrive</strong> client and enter your <strong>Aalto email address</strong>.</li> <li>The client will show the <strong>Aalto sign in page</strong>. Enter your <strong>Aalto password</strong> here.</li> <li>Click <strong>Next</strong> in the following screen.</li> <li>You're done!</li> </ol></div> </div> </div> </div> </div> <div class="aalto-component-wrapper aalto-component aalto-component-wrapper--text-text" lang="en" style=""> <div class="paragraph paragraph--type--text-text paragraph--view-mode--default"> <div class="text-text"> <div class="aalto-user-generated-content"><h2>Android</h2> <ol> <li>Open <strong>OneDrive</strong> client and click <strong>Sign in</strong></li> <li>Enter your <strong>Aalto email address</strong>.</li> <li>Enter your <strong>Aalto password</strong>.</li> <li>You're done!</li> </ol></div> </div> </div> </div> <div class="aalto-component-wrapper aalto-component aalto-component-wrapper--text-text" lang="en" style=""> <div class="paragraph paragraph--type--text-text paragraph--view-mode--default"> <div class="text-text"> <div class="aalto-user-generated-content"><h2>iOS</h2> <ol> <li>Open the OneDrive app.</li> <li>Enter your <strong>Aalto email address</strong>.</li> <li>The app will show the <strong>Aalto sign in page</strong>. Enter your <strong>Aalto password</strong> here.</li> <li>You're done!</li> </ol></div> </div> </div> </div> <div class="aalto-component-wrapper aalto-component aalto-component-wrapper--text-text" lang="en" style=""> <div class="paragraph paragraph--type--text-text paragraph--view-mode--default"> <div class="text-text"> <div class="aalto-user-generated-content"><h2>Web Browser (Linux)</h2> <p>You can also use OneDrive via web browser. This is also the only way OneDrive can be used on Linux at the moment.</p> <ol> <li>Go to <a href="https://onedrive.com/" target="_blank">https://onedrive.com</a>.</li> <li>Click <strong>Sign in</strong>.</li> <li>Enter your <strong>Aalto email address </strong>and click <strong>Sign in</strong>.</li> <li>Next you will get the<strong> Aalto sign in page</strong>. Enter your <strong>Aalto password</strong> here.</li> <li>You're done!</li> </ol></div> </div> </div> </div> <div class="aalto-component-wrapper aalto-component aalto-component-wrapper--manual-liftup-small aalto-manual-liftup-small aalto-manual-liftup__bg-color--bright" lang="en" style=""> <div class="component-container"> <div class="aalto-manual-liftup__header"> <div class="aalto-manual-liftup__header-content"> <h2 class="aalto-manual-liftup__header-title" id="liftup-title-id-483384652"> Related instructions </h2> </div> </div> <div class="manual-liftup-small__horizontal-cards"> <div class="manual-liftup-small__horizontal-card manual-liftup-small__horizontal-card--no-image"> <div class="manual-liftup-small__horizontal-card--text-container"> <h3 class="manual-liftup-small__horizontal-card--title"> <a class="aalto-liftup__link" href="/en/services/onedrive-for-business" title="OneDrive for Business"> OneDrive for Business </a> </h3> <div class="manual-liftup-small__horizontal-card--paragraph-container"> <p class="manual-liftup-small__horizontal-card--paragraph"> OneDrive for Business offers online storage space for collaboration. The service also offers the possibility to share and modify files, for example directly from the browser. </p> </div> </div> <div class="manual-liftup-small__horizontal-card--image-container"> </div> </div> <div class="manual-liftup-small__horizontal-card"> <div class="manual-liftup-small__horizontal-card--text-container"> <h3 class="manual-liftup-small__horizontal-card--title"> <a class="aalto-liftup__link" href="/en/services/microsoft-365-services" title="Microsoft 365 Services"> Microsoft 365 Services </a> </h3> <div class="manual-liftup-small__horizontal-card--paragraph-container"> <p class="manual-liftup-small__horizontal-card--paragraph"> Aalto students and employees can use the Microsoft 365 services (includes OneDrive, Teams, Word, Excel, PowerPoint, etc.) on their work and home devices. </p> </div> </div> <div class="manual-liftup-small__horizontal-card--image-container"> <picture> <source srcset="/sites/default/files/styles/1_120w_120h_d/public/2023-05/Microsoft365.png?h=2257a82a&itok=pLhn38sw 120w, /sites/default/files/styles/1_160w_160h_d/public/2023-05/Microsoft365.png?h=2257a82a&itok=zM7I_l3f 160w" media="all" type="image/png" sizes="(min-width: 1200px) 160px, (min-width: 600px) 120px, 80px" width="160" height="160"/> <img loading="lazy" width="120" height="120" data-original-width="707" data-original-height="505" src="/sites/default/files/styles/1_120w_120h_d/public/2023-05/Microsoft365.png?h=2257a82a&itok=pLhn38sw" alt="Microsoft 365 logo" /> </picture> </div> </div> <div class="manual-liftup-small__horizontal-card manual-liftup-small__horizontal-card--no-image"> <div class="manual-liftup-small__horizontal-card--text-container"> <h3 class="manual-liftup-small__horizontal-card--title"> <a class="aalto-liftup__link" href="/en/services/microsoft-office-package-installation-on-students-and-employees-own-devices" title="Microsoft Office package: installation on students’ and employees’ own devices"> Microsoft Office package: installation on students’ and employees’ own devices </a> </h3> <div class="manual-liftup-small__horizontal-card--paragraph-container"> <p class="manual-liftup-small__horizontal-card--paragraph"> Aalto University students and employees are provided, free of charge, with Microsoft Office 365 programs (e.g., Word, Excel and PowerPoint) for their own devices (computers, tablets, and smartphones) with the Microsoft Office ProPlus programme (for students, this is also referred to as ‘Student Advantage’). </p> </div> </div> <div class="manual-liftup-small__horizontal-card--image-container"> </div> </div> <div class="manual-liftup-small__horizontal-card manual-liftup-small__horizontal-card--no-image"> <div class="manual-liftup-small__horizontal-card--text-container"> <h3 class="manual-liftup-small__horizontal-card--title"> <a class="aalto-liftup__link" href="/en/services/adding-a-profile-picture-in-microsoft-office-applications-eg-outlook-teams" title="Adding a profile picture in Microsoft Office applications (e.g. Outlook, Teams)"> Adding a profile picture in Microsoft Office applications (e.g. Outlook, Teams) </a> </h3> <div class="manual-liftup-small__horizontal-card--paragraph-container"> <p class="manual-liftup-small__horizontal-card--paragraph"> You can add your own photo as a profile picture if you wish in Microsoft Office applications. </p> </div> </div> <div class="manual-liftup-small__horizontal-card--image-container"> </div> </div> </div> </div> </div> <div class="article-container service-provider"> <div class="service-provider__container"> <div class="service-provider__ingress">This service is provided by:</div> <h2 class="service-provider__name"> <a href="/en/it-services" class="service-provider__link"> IT Services </a> </h2> <div class="service-provider__text"> Did you find what you were looking for? 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