Create Accessible Presentations

<!DOCTYPE html> <html lang="en"> <head>  <meta charset="utf-8"> <meta http-equiv="X-UA-Compatible" content="IE=edge"> <meta name="robots" content="index, follow">  <meta name="HandheldFriendly" content="True"> <meta name="MobileOptimized" content="320"> <meta name="viewport" content="width=device-width, initial-scale=1.0">  <title>Create Accessible Presentations | Section508.gov</title> <meta property="og:title" content="Section508.gov"> <meta name="description" content="Information about the Section508.gov website, GSA’s Government-wide IT Accessibility Team, and guidance to Federal agencies on accessible information and communication technology (ICT)."> <meta property="og:description" content="Information about the Section508.gov website, GSA’s Government-wide IT Accessibility Team, and guidance to Federal agencies on accessible information and communication technology (ICT)."> <meta property="og:image" content="https://assets.section508.gov/files/images/social-media-og-image.jpg"> <meta name="twitter:image" content="https://assets.section508.gov/files/images/social-media-og-image.jpg" />  <meta name="twitter:card" content="summary" /> <meta name="twitter:site" content="@" /> <meta name="twitter:title" content="Section508.gov" /> <meta name="twitter:description" content="Information about the Section508.gov website, GSA’s Government-wide IT Accessibility Team, and guidance to Federal agencies on accessible information and communication technology (ICT)." /> <meta property="og:type" content="article"> <link rel="canonical" href="https://www.section508.gov/create/presentations/" /> <meta property="og:url" content="https://www.section508.gov/create/presentations/" />   <link rel="shortcut icon" type="image/ico" href="/assets/images/favicon.ico" /> <link rel="icon" type="image/png" href="/assets/images/favicon.ico" /> <link rel="icon" type="image/png" sizes="192x192" href="/assets/images/android-chrome-192x192.png" /> <link rel="apple-touch-icon" sizes="180x180" href="/assets/images/apple-touch-icon.png" /> <link rel="icon" type="image/png" sizes="32x32" href="/assets/images/favicon-32x32.png" /> <link rel="icon" type="image/png" sizes="16x16" href="/assets/images/favicon-16x16.png" /> <link rel="manifest" href="/assets/images/site.webmanifest" />  <link rel="stylesheet" type="text/css" href="/assets/css/index.css?1732224641581990839"> <script src="https://code.jquery.com/jquery-3.6.0.js" integrity="sha256-H+K7U5CnXl1h5ywQfKtSj8PCmoN9aaq30gDh27Xc0jk=" crossorigin="anonymous"></script> <script src="/assets/js/uswds-init.min.js?1732224641581990839"></script>  <meta name="topic" content="Content creation (create)"> <meta name="sub-topic" content="Presentations"> <meta name="audience" content="Federal employee (fedemp), Public (public), Designer (design)"> <meta name="resource-type" content="Process/How-to"> <meta name="format" content="HTML (html)"> </head> <body> <section aria-label="Official Government Site Banner" class="page-landing-page layout-demo "> <a class="usa-skipnav" href="#main-content">Skip to secondary navigation</a> <a class="usa-skipnav" href="#content-section">Skip to main content</a> <div class="usa-banner" aria-label="Official website of the United States government" > <div class="usa-accordion"> <header class="usa-banner__header"> <div class="usa-banner__inner"> <div class="grid-col-auto"> <img aria-hidden="true" class="usa-banner__header-flag" src="/assets/img/us_flag_small.png" alt="U.S. flag" /> </div> <div class="grid-col-fill tablet:grid-col-auto" aria-hidden="true"> <p class="usa-banner__header-text"> An official website of the United States government </p> <p class="usa-banner__header-action">Here’s how you know</p> </div> <button type="button" class="usa-accordion__button usa-banner__button" aria-expanded="false" aria-controls="gov-banner-default" > <span class="usa-banner__button-text">Here’s how you know</span> </button> </div> </header> <div class="usa-banner__content usa-accordion__content" id="gov-banner-default" hidden="" > <div class="grid-row grid-gap-lg"> <div class="usa-banner__guidance tablet:grid-col-6"> <img class="usa-banner__icon usa-media-block__img" src="/assets/img/icon-dot-gov.svg" role="img" alt="Dot gov" aria-hidden="true" /> <div class="usa-media-block__body"> <p> <strong>Official websites use .gov</strong><br />A <strong>.gov</strong> website belongs to an official government organization in the United States. </p> </div> </div> <div class="usa-banner__guidance tablet:grid-col-6"> <img class="usa-banner__icon usa-media-block__img" src="/assets/img/icon-https.svg" role="img" alt="Https" aria-hidden="true" /> <div class="usa-media-block__body"> <p> <strong>Secure .gov websites use HTTPS</strong><br />A <strong>lock</strong> ( <span class="icon-lock" ><svg xmlns="http://www.w3.org/2000/svg" width="52" height="64" viewBox="0 0 52 64" class="usa-banner__lock-image" role="img" aria-labelledby="banner-lock-description-default" focusable="false" > <title id="banner-lock-title-default">Lock</title> <desc id="banner-lock-description-default">Locked padlock icon</desc> <path fill="#000000" fill-rule="evenodd" d="M26 0c10.493 0 19 8.507 19 19v9h3a4 4 0 0 1 4 4v28a4 4 0 0 1-4 4H4a4 4 0 0 1-4-4V32a4 4 0 0 1 4-4h3v-9C7 8.507 15.507 0 26 0zm0 8c-5.979 0-10.843 4.77-10.996 10.712L15 19v9h22v-9c0-6.075-4.925-11-11-11z" /> </svg> </span >) or <strong>https://</strong> means you’ve safely connected to the .gov website. Share sensitive information only on official, secure websites. </p> </div> </div> </div> </div> </div> </div> <button id="backtotop" title="Go to top" style="display: none">˄ Top</button> <div class="usa-overlay"></div> </section> <header class="usa-header usa-header--extended" role="banner"> <div class="usa-navbar"> <div class="usa-logo" id="extended-logo"> <span><a href="/" onclick="return navigate(this)"> <img src="/assets/images/508-logo-cropped-web-altgreen.png" alt="Section508.gov Home; GSA logo with text: Section508.gov Buy. Build. Be Accessible." class="logo" /> </a></span> </div> <button class="usa-menu-btn">Menu</button> </div> <nav id="site-nav" role="navigation" class="usa-nav" aria-label="Primary Site Navigation"> <div class="usa-nav__inner"> <button class="usa-nav__close"><img alt="close" src="/assets/img/close.svg"></button> <ul class="usa-nav__primary usa-accordion"> <li class="usa-nav__primary-item"> <a aria-label="Policy & Management primary navigation" class="usa-nav__link" onclick="return navigate(this)" href="/manage/"><span>Policy & Management</span></a> </li> <li class="usa-nav__primary-item"> <a aria-label="Acquisition primary navigation" class="usa-nav__link" onclick="return navigate(this)" href="/buy-sell/"><span>Acquisition</span></a> </li> <li class="usa-nav__primary-item"> <a aria-label="Content Creation primary navigation" class="usa-nav__link usa-current" onclick="return navigate(this)" href="/create/"><span>Content Creation</span></a> </li> <li class="usa-nav__primary-item"> <a aria-label="Design & Develop primary navigation" class="usa-nav__link" onclick="return navigate(this)" href="/develop/"><span>Design & Develop</span></a> </li> <li class="usa-nav__primary-item"> <a aria-label="Testing primary navigation" class="usa-nav__link" onclick="return navigate(this)" href="/test/"><span>Testing</span></a> </li> <li class="usa-nav__primary-item"> <a aria-label="Training, Tools & Events primary navigation" class="usa-nav__link" onclick="return navigate(this)" href="/training/"><span>Training, Tools & Events</span></a> </li> </ul> <div class="usa-nav__secondary"> <ul class="usa-nav__secondary-links"> <li class="usa-nav__secondary-item"> <a href="/blog/" class="external-link" onclick="return navigate(this)">Blogs & Updates</a> </li> <li class="usa-nav__secondary-item"> <a href="/tools/program-manager-listing/" class="external-link" onclick="return navigate(this)">My Agency’s 508 PM</a> </li> <li class="usa-nav__secondary-item"> <a href="/content/about-us/" class="external-link" onclick="return navigate(this)">About Us</a> </li> </ul> <form id="search_form" class="usa-search usa-search--small" action="https://search.usa.gov/search" accept-charset="UTF-8" method="get"> <input name="utf8" type="hidden" value="✓" /> <input name="affiliate" type="hidden" value="gsa-section508-accessibility" /> <div role="search"> <label class="usa-sr-only" for="extended-search-field-small">Search</label> <input class="usa-input usagov-search-autocomplete" id="extended-search-field-small" type="search" name="query" autocomplete="off"> <button class="usa-button primary-background-color" type="submit"><img src="/assets/img/usa-icons-bg/search--white.svg" class="usa-search__submit-icon" alt="Search" /></button> </div> </form> </div> </div> </nav> </header> <section aria-label="Page Banner" class="usa-graphic-list usa-section sml-margin bg-gradient landing-page-banner"> <div class="grid-container"> <div class="grid-row grid-gap"> <div class="tablet: grid-col"> <span class="banner-title-color font-sans-lg margin-bottom-0"> Content Creation </span> <br /> <h1 class="text-white font-sans-xl margin-top-0 margin-bottom-0"> Create Accessible Presentations </h1> </div> </div> </div> </section> <div id="main-content" class="usa-layout-docs usa-section"> <div class="grid-container"> <div class="grid-row grid-gap"> <aside class="usa-layout-docs__sidenav desktop:grid-col-3 padding-bottom-4"> <nav id="sec-nav" aria-label="Secondary Navigation"> <ul class="usa-sidenav menu"><li class="usa-sidenav__item"> <a href="/create/" >Content Creation</a> </li><li class="usa-sidenav__item list "> <a href="javascript:void(0);" class="header-menu-text" aria-label="Create a Document - Submenu" aria-expanded="false">Create a Document</a> <ul class="usa-sidenav__sublist items"><li class="usa-sidenav__item "> <a href="/create/documents/">Create Accessible Documents</a> </li><li class="usa-sidenav__item "> <a href="/create/documents/authoring-guides/">Authoring Guides</a> </li><li class="usa-sidenav__item "> <a href="/create/documents/#tips">Tips and Tricks</a> </li><li class="usa-sidenav__item "> <a href="/create/documents/training-videos/">Video Training</a> </li></ul> </li><li class="usa-sidenav__item list "> <a href="javascript:void(0);" class="header-menu-text" aria-label="Create a Presentation - Submenu" aria-expanded="false">Create a Presentation</a> <ul class="usa-sidenav__sublist items"><li class="usa-sidenav__item "> <a href="/create/presentations/authoring-guides/">Authoring Guides</a> </li><li class="usa-sidenav__item active usa-current "> <a href="/create/presentations/">Tips and Tricks</a> </li><li class="usa-sidenav__item "> <a href="/create/presentations/training-videos/">Video Training</a> </li></ul> </li><li class="usa-sidenav__item list "> <a href="javascript:void(0);" class="header-menu-text" aria-label="Create a Spreadsheet - Submenu" aria-expanded="false">Create a Spreadsheet</a> <ul class="usa-sidenav__sublist items"><li class="usa-sidenav__item "> <a href="/create/spreadsheets/authoring-guides/">Authoring Guides</a> </li><li class="usa-sidenav__item "> <a href="/create/spreadsheets/">Tips and Tricks</a> </li><li class="usa-sidenav__item "> <a href="/create/spreadsheets/training-videos/">Video Training</a> </li></ul> </li><li class="usa-sidenav__item list "> <a href="javascript:void(0);" class="header-menu-text" aria-label="Create a PDF - Submenu" aria-expanded="false">Create a PDF</a> <ul class="usa-sidenav__sublist items"><li class="usa-sidenav__item "> <a href="/create/pdfs/authoring-guides/">Authoring Guides</a> </li><li class="usa-sidenav__item "> <a href="/create/pdfs/common-tags-and-usage/">Tags and Their Usage</a> </li><li class="usa-sidenav__item "> <a href="/create/pdfs/">Tips and Tricks</a> </li><li class="usa-sidenav__item "> <a href="/create/pdfs/training-videos/">Video Training</a> </li></ul> </li><li class="usa-sidenav__item list "> <a href="javascript:void(0);" class="header-menu-text" aria-label="Audio & Video - Submenu" aria-expanded="false">Audio & Video</a> <ul class="usa-sidenav__sublist items"><li class="usa-sidenav__item "> <a href="/create/audio-video/">Audio- and Video-Only</a> </li><li class="usa-sidenav__item "> <a href="/create/captions-transcripts/">Captions & Transcripts</a> </li><li class="usa-sidenav__item "> <a href="/create/synchronized-media/">Synchronized Media</a> </li></ul> </li><li class="usa-sidenav__item"> <a href="/create/alternative-text/" >Alternative Text</a> </li><li class="usa-sidenav__item"> <a href="/create/electronic-signatures/" >Electronic Signatures</a> </li><li class="usa-sidenav__item"> <a href="/create/email-messages/" >Email Messages</a> </li><li class="usa-sidenav__item"> <a href="/create/accessible-equations-formulas/" >Equations and Formulas</a> </li><li class="usa-sidenav__item"> <a href="/create/accessible-meetings/" >Meetings</a> </li><li class="usa-sidenav__item"> <a href="/create/social-media/" >Social Media</a> </li></ul> </nav> </aside> <main class="usa-layout-docs__main desktop:grid-col-9" id="content-section"> <div class="usa-graphic-list"> <p>How to create accessible Microsoft PowerPoint presentations.</p> <h3 id="training-videos">Training Videos</h3> <div class="grid-row grid-gap"> <div class="desktop:grid-col-3 display-flex flex-column flex-align-self-center"> <a href="/create/presentations/training-videos"><img alt="How to Author and Test Microsoft PowerPoint Presentations for Accessibility" src="https://assets.section508.gov/files/thumbnails/training-video-powerpoint-thumb.png" style="width:100%" class="radius-lg" /></a> </div> <div class="desktop:grid-col-9"> <p class="video-title"> <a href="/create/presentations/training-videos">How to Author and Test Microsoft PowerPoint Presentations for Accessibility</a> </p> <p> The Accessible Electronic Document Community of Practice (AED CoP) created this series of videos to explain and demonstrate the minimum steps needed to ensure your Microsoft PowerPoint presentation is Section 508 conformant. </p> <p> Duration 43m 54s | 14-Part Video Tutorial </p> </div> </div> <div class="grid-row grid-gap"> <div class="desktop:grid-col-3 display-flex flex-column flex-align-self-center"> <a href="/create/presentations/creating-powerpoint-templates"><img alt="Creating PowerPoint Templates" src="https://assets.section508.gov/files/thumbnails/training-video-create-ppt-templates-thumb.png" style="width:100%" class="radius-lg" /></a> </div> <div class="desktop:grid-col-9"> <p class="video-title"> <a href="/create/presentations/creating-powerpoint-templates">Creating PowerPoint Templates</a> </p> <p> Learn how to use the Microsoft PowerPoint slide master to help others create accessible presentations. Understand how presentation templates can provide users with a variety of layouts and features that can reduce common accessibility issues when utilized. </p> <p> Duration: 8m 18s | 1-Part Video Tutorial </p> </div> </div> <hr /> <h2 id="agency-developed-guidance">Agency-Developed Guidance</h2> <p>The resources in this section were developed by federal agencies and shared here for your convenience. Note, much of this guidance predates the <a href="https://www.access-board.gov/ict/">Revised 508 Standards</a>.</p> <ul> <li><a href="https://blog-nrrd.doi.gov/beyond-auto/">Making a diagram screen reader friendly</a> - ONRR.gov</li> </ul> <h2 id="related-resources">Related Resources</h2> <ul> <li><a href="/create">Create Accessible Digital Products</a> – Section508.gov</li> <li><a href="https://webaim.org/techniques/powerpoint/">PowerPoint Accessibility</a> – WebAIM</li> <li><a href="https://www.w3.org/WAI/training/accessible.php">How to Make Presentations Accessible to All</a> – W3C WAI</li> <li><a href="http://www.ssa.gov/accessibility/files/SSA_Alternative_Text_Guide.pdf">Alternate Text For Images</a> (PDF, July 2011) – Developed by SSA</li> <li>Review <a href="https://webaim.org/techniques/alttext/">WebAIM Alternative Text</a> for appropriate use of alternative text.</li> <li>Review <a href="https://www.w3.org/WAI/tutorials/images/decision-tree/">W3C’s Alt Decision Tree</a> for guidance on how to describe images.</li> <li><a href="https://www.microsoft.com/en-us/accessibility/default.aspx">Microsoft Accessibility</a> – Microsoft.com</li> </ul> <div class="border-base radius-lg border-1px"> <div class="padding-1"> <strong>Before You Go</strong> <p dir="ltr"> We're always working to improve the information and resources on this website. To suggest a new resource for this or another page, please <a class="mailto" href="mailto:section.508@gsa.gov">contact us</a>. </p> </div> </div> <p><strong>Reviewed/Updated</strong>: June 2021</p> </div> </main> </div> </div> </div> <footer class="usa-footer__primary-section"> <div class="grid-container"> <div class="grid-row grid-gap padding-bottom-4"> <div class="desktop:grid-col-4"> <p class="text-bold">Government-wide Initiatives</p> <ul class="add-list-reset line-height-sans-6"> <li> <a href="https://www.gsa.gov/technology/government-it-initiatives/digital-strategy" target="_blank" onclick="return navigate(this)">Digital Strategy</a></li> <li> <a href="https://www.plainlanguage.gov/" target="_blank" onclick="return navigate(this)">Plain Language </a></li> <li> <a href="https://designsystem.digital.gov/" target="_blank" onclick="return navigate(this)"> U.S. Web Design System </a></li> <li> <a href="https://www.cio.gov/about/members-and-leadership/accessibility-cop/" target="_blank" onclick="return navigate(this)"> CIO Council Accessibility Community of Practice (ACOP)</a></li> </ul> </div> <div class="desktop:grid-col-2"> <p class="text-bold">Organization</p> <ul class="add-list-reset line-height-sans-6"> <li> <a href="/about-us/" aria-label="About Us in Organization" onclick="return navigate(this)"> About Us</a></li> <li> <a aria-label="Contact Us details" href="/contact-us/" onclick="return navigate(this)"> Contact Us</a></li> <li><a href="/contributors/" aria-label="Section508.gov site Contributors" onclick="return navigate(this)"> Contributors</a></li> </ul> </div> <div class="desktop:grid-col-3"> <p class="text-bold">Tools</p> <ul class="add-list-reset line-height-sans-6"> <li> <a href="/art/" aria-label="Accessibility Requirements Tool" onclick="return navigate(this)"> ART</a></li> <li> <a href="/buy/solicitation-review-tool" aria-label="Solicitation Review Tool" onclick="return navigate(this)"> SRT</a></li> <li> <a href="/content/guide-accessible-web-design-development" onclick="return navigate(this)"> Developer Guide</a></li> <li> <a href="https://digitaldashboard.gov/" target="_blank" onclick="return navigate(this)"> DigitalDashboard.gov</a></li> <li> <a href="https://analytics.usa.gov/" target="_blank" onclick="return navigate(this)"> Analytics.usa.gov</a></li> </ul> </div> <div class="desktop:grid-col-3"> <p class="text-bold">Resources</p> <ul class="add-list-reset line-height-sans-6"> <li> <a href="/content/glossary" aria-label="Glossary for Section508" onclick="return navigate(this)"> Glossary</a></li> <li> <a href="/website-policies" onclick="return navigate(this)"> Website Policies</a></li> <li> <a href="/tools/program-manager-listing/" onclick="return navigate(this)"> Find Your Section 508 Program Manager</a></li> <li><a href="/manage/join-the-508-community/" onclick="return navigate(this)">Join the Community(Listserv)</a></li> </ul> </div> </div> </div> </footer> <div class="usa-identifier"> <section class="usa-identifier__section usa-identifier__section--masthead" aria-label="Agency identifier," > <div class="usa-identifier__container"> <div class="usa-identifier__logos"> <a href="https://gsa.gov" class="usa-identifier__logo" onclick="return navigate(this)"> <img class="usa-identifier__logo-img" alt="General Services Administration Logo" src="/assets/images/logos/gsa-logo.png"> </a> </div> <div class="usa-identifier__identity"> <p class="usa-identifier__identity-domain">Section508.gov</p> <p class="usa-identifier__identity-disclaimer"> An official website of the <a href="https://www.gsa.gov/" onclick="return navigate(this)">General Services Administration</a> </p> </div> </div> </section> <nav class="usa-identifier__section usa-identifier__section--required-links" aria-label="Important links,," > <div class="usa-identifier__container"> <ul class="usa-identifier__required-links-list"> <li class="usa-identifier__required-links-item"> <a href="https://www.gsa.gov/about-us" class="usa-identifier__required-link usa-link" onclick="return navigate(this)">About GSA</a> </li> <li class="usa-identifier__required-links-item"> <a href="https://www.gsa.gov/website-information/accessibility-aids" class="usa-identifier__required-link usa-link" onclick="return navigate(this)">Accessibility statement</a> </li> <li class="usa-identifier__required-links-item"> <a href="https://www.gsa.gov/reference/freedom-of-information-act-foia" class="usa-identifier__required-link usa-link" onclick="return navigate(this)">FOIA requests</a> </li> <li class="usa-identifier__required-links-item"> <a href="https://www.gsa.gov/reference/civil-rights-programs/notification-and-federal-employee-antidiscrimination-and-retaliation-act-of-2002" class="usa-identifier__required-link usa-link" onclick="return navigate(this)">No FEAR Act data</a> </li> <li class="usa-identifier__required-links-item"> <a href="https://www.gsaig.gov/" class="usa-identifier__required-link usa-link" onclick="return navigate(this)">Office of the Inspector General</a> </li> <li class="usa-identifier__required-links-item"> <a href="https://www.gsa.gov/reference/reports/budget-performance" class="usa-identifier__required-link usa-link" onclick="return navigate(this)">Performance reports</a> </li> <li class="usa-identifier__required-links-item"> <a href="https://www.gsa.gov/website-information/website-policies" class="usa-identifier__required-link usa-link" onclick="return navigate(this)">Privacy policy</a> </li> <li class="usa-identifier__required-links-item"> <a href="/website-policies/#reuse-and-copyright" class="usa-identifier__required-link usa-link" onclick="return navigate(this)">Reuse and Copyright</a> </li> </ul> </div> </nav> <section class="usa-identifier__section usa-identifier__section--usagov" aria-label="U.S. government information and services,," > <div class="usa-identifier__container"> <div class="usa-identifier__usagov-description"> Looking for U.S. government information and services? </div> <a href="https://www.usa.gov/" class="usa-link" onclick="return navigate(this)">Visit USA.gov</a> </div> </section> </div>  <script id="_fed_an_ua_tag" src="https://dap.digitalgov.gov/Universal-Federated-Analytics-Min.js?agency=GSA"></script> <script src="/assets/js/uswds.min.js?1732224641581990839"></script> <script src="/assets/js/app.js?1732224641581990839"></script> <script> $(document).ready(function(){ // Check if the user already dismissed alert banner if (window.localStorage.getItem('dismiss_alert')) { $('#alert_banner').hide(); } $("#dismiss_alert").click(function(){ // Save on LocalStorage window.localStorage.setItem('dismiss_alert', true); $('#alert_banner').hide(); }); }); </script> </body> </html>

CINXE.COM

Create Accessible Presentations | Section508.gov