Agreement process in IT | IT Department

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Please do not send agreements to be signed before having briefed them.</span></p> </li> <li> <p><span lang="en">Please send documents to be signed directly to the Department Head (and not only to their assistant).</span></p> </li> <li> <p><span lang="en">Please attach the mail exchange where Legal Service confirms that the respective agreement was cleared for signature.</span></p> </li> <li> <p><span lang="en">Before submitting an agreement for signature, please request a contract reference number for all agreements apart from MoUs (Memorandum of Understanding), using this <a href="https://admin-eguide.web.cern.ch/en/content/demande-de-reference-de-contrat-contract-reference-request" target="_blank">link</a>. Once obtained, please integrate the reference number in the agreement (first page).</span></p> </li> <li> <p><span lang="en">Please specify in your e-mail to the Department Head:</span></p> <ul> <li> <p><span lang="en">whether one original is enough that will be scanned and sent out for the external signature <strong>as pdf only</strong>,</span></p> </li> <li> <p><span lang="en">or whether two originals should be printed and sent out by paper mail later.</span></p> </li> </ul> </li> </ul> <p><span lang="en">CERN would then get back one fully signed original by paper mail for the archive.</span></p> <p><span lang="en">Ideally, if there is no hurry for signing an agreement, it would be better to first obtain the external signature before the internal one.</span></p> <h3><span lang="en"><strong>Contract types</strong></span></h3> <ul> <li> <p><span lang="en">KR contracts: agreements generating revenues for CERN</span></p> </li> <li> <p><span lang="en">KE contracts: agreements generating 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