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current_page_parent"><a href="https://archaeologydataservice.ac.uk/about/policies/">ADS policies and procedures</a> <ul class='children'> <li class="page_item page-item-1671 page_item_has_children"><a href="https://archaeologydataservice.ac.uk/about/policies/use-access-to-data/">Access and reuse of data</a> <ul class='children'> <li class="page_item page-item-1708"><a href="https://archaeologydataservice.ac.uk/about/policies/use-access-to-data/ads-deposit-agreement/">ADS Deposit Agreement</a></li> <li class="page_item page-item-7452"><a href="https://archaeologydataservice.ac.uk/about/policies/use-access-to-data/ads-terms-of-use-and-access/">ADS Terms of Use and Access</a></li> </ul> </li> <li class="page_item page-item-7402"><a href="https://archaeologydataservice.ac.uk/about/policies/collections-policy/">Collections policy</a></li> <li class="page_item page-item-7404"><a href="https://archaeologydataservice.ac.uk/about/policies/charging-policy/">Depositor charging policy</a></li> <li class="page_item page-item-8997"><a href="https://archaeologydataservice.ac.uk/about/policies/ads-harmful-language-statement/">Harmful language statement</a></li> <li class="page_item page-item-5491"><a href="https://archaeologydataservice.ac.uk/about/policies/infrastructure-procedures/">Infrastructure policy and procedures</a></li> <li class="page_item page-item-48 page_item_has_children"><a href="https://archaeologydataservice.ac.uk/about/policies/metadata/">Metadata policy and procedures</a> <ul class='children'> <li class="page_item page-item-7416"><a href="https://archaeologydataservice.ac.uk/about/policies/metadata/cataloguing-policy/">Cataloguing policy</a></li> <li class="page_item page-item-50"><a href="https://archaeologydataservice.ac.uk/about/policies/metadata/metadata-services/">Metadata services</a></li> <li class="page_item page-item-376"><a href="https://archaeologydataservice.ac.uk/about/policies/metadata/strategy-and-standards/">Metadata standards</a></li> <li class="page_item page-item-7895"><a href="https://archaeologydataservice.ac.uk/about/policies/metadata/curatorial-strategy/">Curatorial Strategy</a></li> <li class="page_item page-item-7901"><a href="https://archaeologydataservice.ac.uk/about/policies/metadata/linked-data-strategy/">Linked Data Strategy</a></li> </ul> </li> <li class="page_item page-item-5436 current_page_item"><a href="https://archaeologydataservice.ac.uk/about/policies/organisation/" aria-current="page">Organisational policy and procedures</a></li> <li class="page_item page-item-216 page_item_has_children"><a href="https://archaeologydataservice.ac.uk/about/policies/ads-policies-and-procedures/">Preservation policy and procedures</a> <ul class='children'> <li class="page_item page-item-7419"><a href="https://archaeologydataservice.ac.uk/about/policies/ads-policies-and-procedures/preservation-policy/">Preservation policy</a></li> <li class="page_item page-item-7414"><a href="https://archaeologydataservice.ac.uk/about/policies/ads-policies-and-procedures/assessment-and-appraisal-policy/">Assessment and appraisal policy</a></li> <li class="page_item page-item-5508"><a href="https://archaeologydataservice.ac.uk/about/policies/ads-policies-and-procedures/data-procedures/">Data preservation procedures</a></li> <li class="page_item page-item-7410"><a href="https://archaeologydataservice.ac.uk/about/policies/ads-policies-and-procedures/appraisal-and-deaccession-policy/">Deaccession and data disposal policy</a></li> </ul> </li> <li class="page_item page-item-7406"><a href="https://archaeologydataservice.ac.uk/about/policies/repository-operations/">Repository operations</a></li> <li class="page_item page-item-7412"><a href="https://archaeologydataservice.ac.uk/about/policies/rights-management-framework/">Rights management framework</a></li> </ul> </li> <li class="page_item page-item-11724"><a href="https://archaeologydataservice.ac.uk/about/sustainability/">Sustainability</a></li> <li class="page_item page-item-220"><a href="https://archaeologydataservice.ac.uk/about/the-open-access-fund/">The Open Access Archaeology Fund</a></li> <li class="page_item page-item-56"><a href="https://archaeologydataservice.ac.uk/about/accreditations/">Accreditations</a></li> <li class="page_item page-item-60 page_item_has_children"><a href="https://archaeologydataservice.ac.uk/about/the-organisation/">The organisation</a> <ul class='children'> <li class="page_item page-item-1532"><a href="https://archaeologydataservice.ac.uk/about/the-organisation/history-of-ads/">History of ADS</a></li> <li class="page_item page-item-8979"><a href="https://archaeologydataservice.ac.uk/about/the-organisation/collaborate-with-us/">Collaborate with us</a></li> </ul> </li> <li class="page_item page-item-62"><a href="https://archaeologydataservice.ac.uk/about/the-team/">The team</a></li> <li class="page_item page-item-64 page_item_has_children"><a href="https://archaeologydataservice.ac.uk/about/governance/">Governance</a> <ul class='children'> <li class="page_item page-item-122 page_item_has_children"><a href="https://archaeologydataservice.ac.uk/about/governance/management-committee/">Management committee</a> <ul class='children'> <li class="page_item page-item-4079"><a href="https://archaeologydataservice.ac.uk/about/governance/management-committee/mc_papers/">Management Committee Papers</a></li> </ul> </li> <li class="page_item page-item-124"><a href="https://archaeologydataservice.ac.uk/about/governance/strategic-plan/">Strategic plan</a></li> <li class="page_item page-item-214"><a href="https://archaeologydataservice.ac.uk/about/governance/annual-reports/">Annual reports</a></li> <li class="page_item page-item-1678"><a href="https://archaeologydataservice.ac.uk/about/governance/finance/">Finance</a></li> </ul> </li> <li class="page_item page-item-4367 page_item_has_children"><a href="https://archaeologydataservice.ac.uk/about/presentations/">ADS presentations</a> <ul class='children'> <li class="page_item page-item-11805"><a href="https://archaeologydataservice.ac.uk/about/presentations/2024-2/">2024</a></li> <li class="page_item page-item-10273"><a href="https://archaeologydataservice.ac.uk/about/presentations/2023-2/">2023</a></li> <li class="page_item page-item-8167"><a href="https://archaeologydataservice.ac.uk/about/presentations/2022-2/">2022</a></li> <li class="page_item page-item-4370"><a href="https://archaeologydataservice.ac.uk/about/presentations/2021-2/">2021</a></li> <li class="page_item page-item-4470"><a href="https://archaeologydataservice.ac.uk/about/presentations/2020-2/">2020</a></li> <li class="page_item page-item-4472"><a href="https://archaeologydataservice.ac.uk/about/presentations/2019-2/">2019</a></li> <li class="page_item page-item-4474"><a href="https://archaeologydataservice.ac.uk/about/presentations/2018-2/">2018</a></li> <li class="page_item page-item-4476"><a href="https://archaeologydataservice.ac.uk/about/presentations/2017-2/">2017</a></li> <li class="page_item page-item-4478"><a href="https://archaeologydataservice.ac.uk/about/presentations/2016-2/">2016</a></li> </ul> </li> <li class="page_item page-item-68"><a href="https://archaeologydataservice.ac.uk/about/projects/">Projects</a></li> <li class="page_item page-item-70 page_item_has_children"><a href="https://archaeologydataservice.ac.uk/about/partnerships/">Partnerships</a> <ul class='children'> <li class="page_item page-item-228"><a href="https://archaeologydataservice.ac.uk/about/partnerships/mandated-archive-status-partners/">Mandated archive status partners</a></li> <li class="page_item page-item-230"><a href="https://archaeologydataservice.ac.uk/about/partnerships/recommended-archive-status-partners/">Recommended archive status partners</a></li> <li class="page_item page-item-232"><a href="https://archaeologydataservice.ac.uk/about/partnerships/other-partnerships/">Other partnerships</a></li> </ul> </li> <li class="page_item page-item-72 page_item_has_children"><a href="https://archaeologydataservice.ac.uk/about/ads-publications/">ADS publications</a> <ul class='children'> <li class="page_item page-item-210"><a href="https://archaeologydataservice.ac.uk/about/ads-publications/2020-onwards/">2020-onwards</a></li> <li class="page_item page-item-208"><a href="https://archaeologydataservice.ac.uk/about/ads-publications/2010-2019/">2010-2019</a></li> <li class="page_item page-item-206"><a href="https://archaeologydataservice.ac.uk/about/ads-publications/2000-2009/">2000-2009</a></li> <li class="page_item page-item-204"><a href="https://archaeologydataservice.ac.uk/about/ads-publications/1996-1999/">1996-1999</a></li> </ul> </li> <li class="page_item page-item-74"><a href="https://archaeologydataservice.ac.uk/about/the-internet-archaeology-journal/">The Internet Archaeology Journal</a></li> <li class="page_item page-item-11232"><a href="https://archaeologydataservice.ac.uk/about/ads-newsletter/">ADS Newsletter</a></li> </ul> </div> </div> </div> <div class="content"> <div class="m-article-header"> <h1>Organisational policy and procedures</h1> </div> <div class="m-article"> <p><a name="roles"></a></p> <h2>Roles and Responsibilities</h2> <p>This short document is primarily designed to answer the question: “who does what”? It should be noted that the following is a simplified breakdown of key areas of responsibility, and not substitutes for full job descriptions.</p> <table> <tbody> <tr> <th>Version</th> <th>Status</th> <th>Created Date</th> <th>Last Updated</th> <th>Review</th> <th>Availability</th> </tr> <tr> <td>3.0</td> <td>CURRENT</td> <td>01 April 2014</td> <td>06 September 2023</td> <td>September 2024</td> <td><a href="https://archaeologydataservice.ac.uk/app/uploads/2023/11/ADS_roles_and_responsibilities_v3.pdf">Download</a></td> </tr> <tr> <td>2.0</td> <td>PREVIOUS</td> <td>1 July 2004</td> <td>4 November 2022</td> <td>September 2023</td> <td><a href="/app/uploads/2023/02/ADS_roles_and_responsibilities_v2-0.pdf">Download</a></td> </tr> <tr> <td>1.7</td> <td>PREVIOUS</td> <td>1 July 2004</td> <td>17 September 2021</td> <td>September 2022</td> <td><a href="/app/uploads/2022/05/ADS_roles_and_responsibilities_v1-7.pdf">Download</a></td> </tr> <tr> <td>1.5</td> <td>PREVIOUS</td> <td>1 July 2004</td> <td>14 October 2019</td> <td>August 2020</td> <td><a href="/app/uploads/2022/05/ADS_Roles_and_Responsibilities_v1_5.pdf">Download</a></td> </tr> </tbody> </table> <p><a name="risk"></a></p> <h2>Risk Register</h2> <p>The Risk Register provides information about identified risks associated with the management of the ADS, with analysis of risk severity and evaluations of the probability, impact and current risk level.</p> <table> <tbody> <tr> <th>Version</th> <th>Status</th> <th>Created Date</th> <th>Last Updated</th> <th>Review</th> <th>Availability</th> </tr> <tr> <td>1.20</td> <td>CURRENT</td> <td>20 June 2008</td> <td>22 October 2022</td> <td>September 2023</td> <td><a href="/app/uploads/2023/02/ADS_Risk_register_v1-20.pdf">Download</a></td> </tr> <tr> <td>1.19 (corrected)</td> <td>PREVIOUS</td> <td>20 June 2008</td> <td>October 2021</td> <td>September 2022</td> <td><a href="https://archaeologydataservice.ac.uk/app/uploads/2023/02/ADS-Risk_register_v1-19.pdf">Download</a></td> </tr> <tr> <td>1.18</td> <td>PREVIOUS</td> <td>20 June 2008</td> <td>October 2021</td> <td>September 2022</td> <td><a href="/app/uploads/2023/02/risk_register_v1-18.pdf">Download</a></td> </tr> <tr> <td>1.17</td> <td>PREVIOUS</td> <td>20 June 2008</td> <td>October 2020</td> <td>September 2021</td> <td><a href="/app/uploads/2023/02/risk_register_v1-17.pdf">Download</a></td> </tr> <tr> <td>1.16</td> <td>PREVIOUS</td> <td>20 June 2008</td> <td>October 2019</td> <td>September 2020</td> <td><a href="/app/uploads/2022/05/ADS_Risk_Register_v1-16.pdf">Download</a></td> </tr> <tr> <td>1.15</td> <td>PREVIOUS</td> <td>20 June 2008</td> <td>September 2019</td> <td>September 2020</td> <td><a href="/app/uploads/2022/05/ADS_Risk_Register_v1-15.pdf">Download</a></td> </tr> <tr> <td>1.14</td> <td>PREVIOUS</td> <td>20 June 2008</td> <td>31 October 2018</td> <td>October 2019</td> <td><a href="/app/uploads/2022/05/ADS_Risk_Register_v1-14.pdf">Download</a></td> </tr> <tr> <td>1.10</td> <td>PREVIOUS</td> <td>20 June 2008</td> <td>01 March 2016</td> <td>October 2017</td> <td><a href="/app/uploads/2022/05/ADS_Risk_Register_v1-10.pdf">Download</a></td> </tr> </tbody> </table> <p><a name="outsource"></a></p> <h2>Outsource Partners</h2> <p>This document summarises the relationships of the ADS to those external bodies and agencies and the services that they provide to the repository.</p> <table> <tbody> <tr> <th>Version</th> <th>Status</th> <th>Created Date</th> <th>Last Updated</th> <th>Review</th> <th>Availability</th> </tr> <tr> <td>6.0</td> <td>CURRENT</td> <td>05 June 2019</td> <td>10 June 2023</td> <td>June 2024</td> <td><a href="https://archaeologydataservice.ac.uk/app/uploads/2023/11/ADS_outsource_partners_v6.pdf">Download</a></td> </tr> <tr> <td>5.0</td> <td>PREVIOUS</td> <td>19 October 2019</td> <td>10 May 2022</td> <td>May 2023</td> <td><a href="/app/uploads/2023/02/ADS_outsource_partners_v5.pdf">Download</a></td> </tr> <tr> <td>4.0</td> <td>PREVIOUS</td> <td>19 October 2019</td> <td>06 July 2021</td> <td>March 2022</td> <td><a href="/app/uploads/2022/05/ADS_outsource_partners_v4.pdf">Download</a></td> </tr> <tr> <td>3.0</td> <td>PREVIOUS</td> <td>19 October 2019</td> <td>05 June 2020</td> <td>March 2021</td> <td><a href="/app/uploads/2022/05/ADS_Outsource_Partners_v3.pdf">Download</a></td> </tr> <tr> <td>2.0</td> <td>PREVIOUS</td> <td>19 October 2019</td> <td>09 March 2020</td> <td>March 2021</td> <td><a href="/app/uploads/2022/05/ADS_Outsource_Partners_v2.pdf">Download</a></td> </tr> <tr> <td>1.0</td> <td>PREVIOUS</td> <td>19 October 2019</td> <td>19 October 2019</td> <td>March 2020</td> <td><a href="/app/uploads/2022/05/ADS_Outsource_Partners_v1.pdf">Download</a></td> </tr> </tbody> </table> </div> </div> </div> </main> <div class="m-newsletter"> <div> <h2>Sign up for the ADS newsletter</h2> </div> <div> <p>This quarterly e-newsletter will keep you up-to-date with all ADS's news and events.</p> <iframe data-w-token="dc0ca223c8244c1c3995" data-w-type="pop-in" 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