Alternative Access Plans | IT Accessibility

<!DOCTYPE html> <html lang="en" dir="ltr" prefix="content: http://purl.org/rss/1.0/modules/content/ dc: http://purl.org/dc/terms/ foaf: http://xmlns.com/foaf/0.1/ og: http://ogp.me/ns# rdfs: http://www.w3.org/2000/01/rdf-schema# schema: http://schema.org/ sioc: http://rdfs.org/sioc/ns# sioct: http://rdfs.org/sioc/types# skos: http://www.w3.org/2004/02/skos/core# xsd: http://www.w3.org/2001/XMLSchema# "> <head> <meta charset="utf-8" /> <noscript><style>form.antibot * :not(.antibot-message) { display: none !important; }</style> </noscript><meta name="Generator" content="Drupal 9 (https://www.drupal.org)" /> <meta name="MobileOptimized" content="width" /> <meta name="HandheldFriendly" content="true" /> <meta name="viewport" content="width=device-width, initial-scale=1.0" /> <link rel="icon" href="/favicon.ico" type="image/vnd.microsoft.icon" /> <link rel="canonical" href="https://itaccessibility.illinois.edu/procurement/aap" /> <link rel="shortlink" href="https://itaccessibility.illinois.edu/node/285" /> <title>Alternative Access Plans | IT Accessibility</title>  <script src="https://onetrust.techservices.illinois.edu/scripttemplates/otSDKStub.js" charset="UTF-8" data-domain-script="26be7d61-2017-4ea7-8a8b-8f1704889763"></script> <script type="text/javascript"> function OptanonWrapper() { } </script>  <link rel="stylesheet" media="all" href="/sites/default/files/css/css_Iw8koGowLjaFpf9C2NsYr6cLPj2qAvRU-VimViiKL28.css" /> <link rel="stylesheet" media="all" href="https://cdn.jsdelivr.net/npm/bootstrap@3.4.1/dist/css/bootstrap.min.css" integrity="sha256-bZLfwXAP04zRMK2BjiO8iu9pf4FbLqX6zitd+tIvLhE=" crossorigin="anonymous" /> <link rel="stylesheet" media="all" href="https://cdn.jsdelivr.net/npm/@unicorn-fail/drupal-bootstrap-styles@0.0.2/dist/3.4.0/8.x-3.x/drupal-bootstrap.min.css" integrity="sha512-tGFFYdzcicBwsd5EPO92iUIytu9UkQR3tLMbORL9sfi/WswiHkA1O3ri9yHW+5dXk18Rd+pluMeDBrPKSwNCvw==" crossorigin="anonymous" /> <link rel="stylesheet" media="all" href="/sites/default/files/css/css_VSvfoWBaESWnPp217dQYlXq65xNSoLo7bczoFudpDeM.css" /> </head> <body class="path-node page-node-type-accessibility-page has-glyphicons">  <div class="skipto"></div> <div class="dialog-off-canvas-main-canvas" data-off-canvas-main-canvas> <div class="container-fluid"> <header class="site-header"> <div class="row"> <div class="col-sm-12"> <div class="region region-header"> <a class="logo" href="https://www.illinois.edu" title="University of Illinois at Urbana-Champaign"> <img src="/themes/itaccess/logo.svg" alt="University of Illinois at Urbana-Champaign"> </a> <div class="branding-right"> <h1 class="name">IT Accessibility</h1> <p class="slogan">University of Illinois at Urbana-Champaign</p> </div> <div class="search-block-form col-sm-12 block block-search block-search-form-block" data-drupal-selector="search-block-form" id="block-searchform" role="search"> <form data-action="/search/node" class="antibot" action="/antibot" method="get" id="search-block-form" accept-charset="UTF-8"> <noscript> <div class="antibot-no-js antibot-message antibot-message-warning">You must have JavaScript enabled to use this form.</div> </noscript> <div class="form-item js-form-item form-type-search js-form-type-search form-item-keys js-form-item-keys form-no-label form-group"> <label for="edit-keys" class="control-label sr-only">Search</label> <div class="input-group"><input title="Enter the terms you wish to search for." data-drupal-selector="edit-keys" class="form-search form-control" placeholder="Search" data-msg-maxlength="Search field has a maximum length of 128." type="search" id="edit-keys" name="keys" value="" size="15" maxlength="128" /><span class="input-group-btn"><button type="submit" value="Search" class="button js-form-submit form-submit btn-primary btn icon-only" name=""><span class="sr-only">Search</span><span class="icon glyphicon glyphicon-search" aria-hidden="true"></span></button></span></div> <div id="edit-keys--description" class="description help-block"> Enter the terms you wish to search for. </div> </div> <input data-drupal-selector="edit-antibot-key" type="hidden" name="antibot_key" value="" /><div class="form-actions form-group js-form-wrapper form-wrapper" data-drupal-selector="edit-actions" id="edit-actions"></div> </form> </div> </div> </div> </div> <div id="navbar" class="navbar navbar-default container-fluid"> <div class="navbar-header"> <button type="button" class="navbar-toggle" data-toggle="collapse" data-target="#navbar-collapse"> <span class="sr-only">Toggle navigation</span> <span class="icon-bar"></span> <span class="icon-bar"></span> <span class="icon-bar"></span> </button> </div> <div id="navbar-collapse" class="navbar-collapse collapse"> <div class="region region-navigation-collapsible"> <nav role="navigation" aria-labelledby="block-itaccess-main-menu-menu" id="block-itaccess-main-menu"> <h2 class="sr-only" id="block-itaccess-main-menu-menu">Main navigation</h2> <ul class="menu menu--main nav navbar-nav" role="menubar"> <li class="first" role="none"> <a href="/" role="menuitem" data-drupal-link-system-path="<front>">Home</a> </li> <li class="dropdown" role="none"> <a href="/get-started" role="menuitem" aria-expanded="false" aria-haspopup="true" data-drupal-link-system-path="node/81">Get Started <span class="caret"></span></a> <ul class="dropdown-menu" role="menu"> <li class="first" role="none"> <a href="/explore-hadi" role="menuitem" data-drupal-link-system-path="node/82">Explore With Hadi</a> </li> <li class="last" role="none"> <a href="/tips-instructor" role="menuitem" data-drupal-link-system-path="node/98">Quick Tips for Instructors</a> </li> </ul> </li> <li class="dropdown" role="none"> <a href="/resources" role="menuitem" aria-expanded="false" aria-haspopup="true" data-drupal-link-system-path="node/83">Resources <span class="caret"></span></a> <ul class="dropdown-menu" role="menu"> <li class="first" role="none"> <a href="/resources/emails" role="menuitem" data-drupal-link-system-path="node/133">Accessible Emails</a> </li> <li role="none"> <a href="/resources/multimedia" role="menuitem" data-drupal-link-system-path="node/389">Multimedia</a> </li> <li role="none"> <a href="/docaccess" role="menuitem" data-drupal-link-system-path="node/123">Document Accessibility</a> </li> <li role="none"> <a href="/pdf" role="menuitem" data-drupal-link-system-path="node/135">PDF Accessibility</a> </li> <li role="none"> <a href="/web-evaluation-tools" role="menuitem" data-drupal-link-system-path="node/86">Web Evaluation Tools</a> </li> <li role="none"> <a href="/references-and-files" role="menuitem" data-drupal-link-system-path="node/88">References and Files</a> </li> <li role="none"> <a href="/resources/virtual-meetings" role="menuitem" data-drupal-link-system-path="node/313">Best Practices for Virtual Meetings</a> </li> <li class="last" role="none"> <a href="http://movetocanvas.web.illinois.edu/about/accessibility/" role="menuitem">Canvas Transition</a> </li> </ul> </li> <li class="dropdown" role="none"> <a href="/accessibility-liaisons" role="menuitem" aria-expanded="false" aria-haspopup="true" data-drupal-link-system-path="node/93">Accessibility Liaisons <span class="caret"></span></a> <ul class="dropdown-menu" role="menu"> <li class="first" role="none"> <a href="/accessibility-liaisons/join" role="menuitem" data-drupal-link-system-path="node/140">Become a Liaison!</a> </li> <li role="none"> <a href="/accessibility-liaisons/members" role="menuitem" data-drupal-link-system-path="node/292">Current Liaisons</a> </li> <li role="none"> <a href="/node/283" role="menuitem" data-drupal-link-system-path="node/283">ITAL Advisory Committee</a> </li> <li class="last" role="none"> <a href="/accessibility-liaisons/resources" role="menuitem" data-drupal-link-system-path="node/144">Liaison Resources</a> </li> </ul> </li> <li class="dropdown active active-trail" role="none"> <a href="/procurement" role="menuitem" aria-expanded="false" aria-haspopup="true" class="active-trail" data-drupal-link-system-path="node/151">Procurement <span class="caret"></span></a> <ul class="dropdown-menu" role="menu"> <li class="active active-trail first" role="none"> <a href="/procurement/aap" role="menuitem" class="active-trail is-active" data-drupal-link-system-path="node/285">Alternative Access Plans</a> </li> <li role="none"> <a href="/procurement/accessibility-requirements" role="menuitem" data-drupal-link-system-path="node/288">Accessibility Requirements</a> </li> <li class="last" role="none"> <a href="/procurement/prioritization-guide" role="menuitem" data-drupal-link-system-path="node/281">Accessibility Prioritization Guide</a> </li> </ul> </li> <li class="dropdown" role="none"> <a href="/policy" role="menuitem" aria-expanded="false" aria-haspopup="true" data-drupal-link-system-path="node/89">Policy <span class="caret"></span></a> <ul class="dropdown-menu" role="menu"> <li class="first" role="none"> <a href="/policy/implementation-guidelines" role="menuitem" data-drupal-link-system-path="node/90">Implementation Guidelines</a> </li> <li role="none"> <a href="/procurement/aap" role="menuitem" data-drupal-link-system-path="node/285" class="is-active">Alternative Access Plans</a> </li> <li role="none"> <a href="/policy/mdas" role="menuitem" data-drupal-link-system-path="node/286">Minimum Digital Accessibility Standards</a> </li> <li class="last" role="none"> <a href="/policy/technology-accessibility-review-committee" role="menuitem" data-drupal-link-system-path="node/92">Technology Accessibility Review Committee</a> </li> </ul> </li> <li class="dropdown last" role="none"> <a href="/exceptions" role="menuitem" aria-expanded="false" aria-haspopup="true" data-drupal-link-system-path="node/77">Exceptions <span class="caret"></span></a> <ul class="dropdown-menu" role="menu"> <li class="first" role="none"> <a href="/exceptions/request" role="menuitem" data-drupal-link-system-path="node/293">Request An Exception</a> </li> <li role="none"> <a href="/exceptions/about-exceptions" role="menuitem" data-drupal-link-system-path="node/489">About Accessibility Exceptions</a> </li> <li role="none"> <a href="/exceptions/exception-process" role="menuitem" data-drupal-link-system-path="node/80">Exception Process</a> </li> <li role="none"> <a href="/exceptions/decision-tree" role="menuitem" data-drupal-link-system-path="node/78">Decision Tree</a> </li> <li class="last" role="none"> <a href="/exceptions/exception-categories" role="menuitem" data-drupal-link-system-path="node/79">Exception Categories</a> </li> </ul> </li> </ul> </nav> </div> </div> </div> </header> <div class="main-container"> <div class="row"> <aside class="col-sm-4"> <div class="region region-sidebar-first"> <nav role="navigation" aria-labelledby="block-mainnavigation-menu" id="block-mainnavigation" class="section-menu well"> <h2 class="menu-title" id="block-mainnavigation-menu">In This Section</h2> <ul class="menu menu--main nav navbar-nav" role="menubar"> <li class="active active-trail first" role="none"> <a href="/procurement/aap" role="menuitem" class="active-trail is-active" data-drupal-link-system-path="node/285">Alternative Access Plans</a> </li> <li role="none"> <a href="/procurement/accessibility-requirements" role="menuitem" data-drupal-link-system-path="node/288">Accessibility Requirements</a> </li> <li class="last" role="none"> <a href="/procurement/prioritization-guide" role="menuitem" data-drupal-link-system-path="node/281">Accessibility Prioritization Guide</a> </li> </ul> </nav> </div> </aside> <main class="col-sm-8 js-quickedit-main-content"> <div class="highlighted"> <div class="region region-highlighted"> <nav aria-label="breadcrumbs"> <ol class="breadcrumb"> <li > <a href="/">Home</a> </li> <li > <a href="/procurement">Procurement</a> </li> <li class="active"> Alternative Access Plans </li> </ol> </nav> <div data-drupal-messages-fallback class="hidden"></div> </div> </div> <a id="main-content"></a> <div class="region region-content"> <h1 class="page-header"> <span>Alternative Access Plans</span> </h1> <article data-history-node-id="285" role="article" about="/procurement/aap" class="accessibility-page full clearfix"> <div class="content"> <div class="field field--name-body field--type-text-with-summary field--label-hidden field--item"><p>In compliance with Section 508 of the Rehabilitation Act of 1973 and the Illinois Information Technology Accessibility Act (IITAA), Information and Communications Technology (ICT) products and services that the University buys, creates, uses, and maintains must either conform to the technical and functional requirements of federal and state law, as outlined in the <a data-entity-substitution="canonical" data-entity-type="node" data-entity-uuid="8ca5a3df-f0e1-43ed-b2fe-08b6a0eee480" href="/policy/mdas">Minimum Digital Accessibility Standards</a> (MDAS), or have an approved exception.</p> <p>When the university must procure ICT products that cannot be considered accessible, federal and state law requires organizations to document and implement an equally effective alternative method of access that will mitigate the access barriers presented by the inaccessible digital product or service. The alternative access provided must be appropriate for the needs of those with disabilities who might use the ICT and must allow for substantially equivalent efficiency, engagement, and inclusiveness. The documentation of the alternative method of access is referred to as an Alternative Access Plan (AAP) or an Equally Effective Alternative Access Plan (EEAP).</p> <h2 class="heading2">Remember the Three E's of Accessibility</h2> <p>In order to be considered accessible, an ICT product or the alternative method for access must have the following three characteristics:</p> <ul><li><strong>Equally Integrated</strong> – Providing similarly inclusive experience and access</li> <li><strong>Equally Effective</strong> – Providing equal opportunity or outcome</li> <li><strong>Equivalent Ease of Use</strong> – Providing access that is not substantially more difficult for users with a disability</li> </ul><p>An alternative access plan must incorporate the Three E's in order to be considered to meet the needs of those with disabilities. Individuals must not be made to disclose their disability in order to utilize the alternative method of access. To maintain the standards of inclusiveness and timeliness, the alternative method of access should be made available in a way that individuals do not need to request the access.</p> <h2 class="heading2">Functional Accessibility Requirements</h2> <p>An effective alternative access plan must mitigate any access barriers in an ICT that would prevent access for or negatively impact the following interaction modalities:</p> <ul><li><strong>Without vision or with limited vision</strong>, where a visual mode of operation is provided</li> <li><strong>Without perception of color</strong>, where a visual mode of operation is provided</li> <li><strong>Without hearing or with limited hearing</strong>, where an audible mode of operation is provided</li> <li><strong>Without speech</strong>, where speech is used for input, control, or operation</li> <li><strong>With limited manipulation, reach, and strength</strong>, where a manual mode of operation is provided</li> <li><strong>With limited language, cognitive, and learning abilities</strong>; making the operation of the ICT easier for individuals with limited cognitive, language, and learning abilities</li> </ul><p>For each affected modalities, consider what alternative access would be provided for someone who could not use the ICT.</p> <h2 class="heading2">Components of an Alternative Action Plan</h2> <p>An effective AAP will have the following components:</p> <ul><li>The name and contact information of the plan originator and originating unit</li> <li>A brief description of the ICT product</li> <li>The scope and intended use of the ICT product, to loosely quantify the level of potential impact that the accessibility flaws in the product may have</li> <li>A brief overview of the access barriers in the product, including: <ul><li>The common disability types that will be adversely impacted</li> <li>The extent of the access barrier, i.e., users who are blind cannot utilize the product</li> </ul></li> <li>A description of the alternative method of access that will be provided</li> <li>How the alternative access will be systematically communicated to those who may need it</li> <li>Any notes for special consideration, such as use limitations that those who wish to utilize the ICT product should be aware of</li> </ul><h2 class="heading2">Important Considerations</h2> <ul><li>An alternative access plan is required documentation of the method of alternative access that will be provided. The plan itself must not be confused with actually implementing and providing the alternative access.</li> <li>In most instances, the unit that is procuring an ICT product will be responsible for maintaining the alternative access plan and reviewing it for effectiveness. <ul><li>For unit and campus wide ICT services, this duty would fall on the service management team.</li> </ul></li> <li>An equally effective method of alternative access will not require an individual to disclose their disability and, where possible, will not require an individual to request the alternative access.</li> <li>Remember the Three E's of accessibility!</li> </ul><p> </p> <h2>Alternative Access Plan Template</h2> <p>Download the <a href="/sites/default/files/downloads/AAP%20Template.docx">AAP Template</a> to aid you in documenting your alternative access plan.</p> <h2 class="heading2">Questions?</h2> <p>Contact <a href="mailto:khays@illinois.edu">Keith Hays</a>, the ADA IT Coordinator, if you have questions regarding alternative access and the creation of AAPs.</p> </div> <div class="field field--name-field-tags field--type-entity-reference field--label-above"> <h2 class="field--label">Tags</h2> <div class="field--items"> <div class="field--item"><a href="/taxonomy/term/11" hreflang="en">Policy</a></div> <div class="field--item"><a href="/taxonomy/term/97" hreflang="en">Alternative Access</a></div> <div class="field--item"><a href="/taxonomy/term/1" hreflang="en">Exceptions</a></div> </div> </div> </div> </article> </div> </main> </div> </div> <footer class="site-footer"> <div class="row"> <div class="region region-footer"> <section id="block-copyright" class="copyright-notice col-xs-12 col-sm-6 text-sm-left block block-block-content block-block-content64a75eb4-acf2-4134-b8ac-96a89b99aa18 clearfix"> <div class="field field--name-body field--type-text-with-summary field--label-hidden field--item"><p>Copyright © 2021 Illinois Board of Trustees</p> </div> </section> <section id="block-privacynotice" class="privacy-notice col-xs-12 col-sm-6 text-sm-right block block-block-content block-block-contente90a97a3-a543-4044-9566-d22bc17efeb4 clearfix"> <div class="field field--name-body field--type-text-with-summary field--label-hidden field--item"><p><a href="https://www.vpaa.uillinois.edu/resources/web_privacy">Privacy Notice</a></p></div> </section> <section class="openid-connect-login-form oidc-login col-xs-12 col-sm-6 text-sm-left block block-openid-connect block-openid-connect-login clearfix" data-drupal-selector="openid-connect-login-form" id="block-openidconnectlogin"> <form action="/procurement/aap" method="post" id="openid-connect-login-form" accept-charset="UTF-8"> <div><button data-drupal-selector="edit-openid-connect-client-generic-login" class="button js-form-submit form-submit btn-primary btn icon-before" type="submit" id="edit-openid-connect-client-generic-login" name="generic" value="Log in with Generic"><span class="icon glyphicon glyphicon-log-in" aria-hidden="true"></span> Log in with Generic</button></div><input autocomplete="off" data-drupal-selector="form-mkn4fsfghlmpw7erkwbcg5seyymxylry8yhjpnhwb4e" type="hidden" name="form_build_id" value="form-mkn4FsFghlMPW7ERKWbCG5SeYYMXyLRy8YhjpnHwb4E" /><input data-drupal-selector="edit-openid-connect-login-form" type="hidden" name="form_id" value="openid_connect_login_form" /> </form> </section> <section id="block-reportaccessissue" class="a11y-report-link col-xs-12 col-sm-6 text-sm-right block block-block-content block-block-content8d44473f-8707-4a5c-84b8-9b608a3b31fa clearfix"> <div class="field field--name-body field--type-text-with-summary field--label-hidden field--item"><p><a href="/report">Report an Accessibility Issue</a></p> </div> </section> </div> </div> </footer> </div> </div> <script type="application/json" data-drupal-selector="drupal-settings-json">{"path":{"baseUrl":"\/","scriptPath":null,"pathPrefix":"","currentPath":"node\/285","currentPathIsAdmin":false,"isFront":false,"currentLanguage":"en"},"pluralDelimiter":"\u0003","suppressDeprecationErrors":true,"ajaxPageState":{"libraries":"a11y_extlink\/drupal.a11y_extlink,antibot\/antibot.form,clientside_validation_jquery\/cv.jquery.ckeditor,clientside_validation_jquery\/cv.jquery.validate,core\/drupal.dialog.ajax,fontawesome\/fontawesome.webfonts.custom,fontawesome\/fontawesome.webfonts.regular,fontawesome\/fontawesome.webfonts.sharplight,fontawesome\/fontawesome.webfonts.sharpregular,fontawesome\/fontawesome.webfonts.sharpsolid,fontawesome\/fontawesome.webfonts.solid,fontawesome\/fontawesome.webfonts.thin,system\/base,webform_bootstrap\/webform_bootstrap","theme":"itaccess","theme_token":null},"ajaxTrustedUrl":{"form_action_p_pvdeGsVG5zNF_XLGPTvYSKCf43t8qZYSwcfZl2uzM":true,"\/search\/node":true},"clientside_validation_jquery":{"validate_all_ajax_forms":2,"force_validate_on_blur":false,"messages":{"required":"This field is required.","remote":"Please fix this field.","email":"Please enter a valid email address.","url":"Please enter a valid URL.","date":"Please enter a valid date.","dateISO":"Please enter a valid date (ISO).","number":"Please enter a valid number.","digits":"Please enter only digits.","equalTo":"Please enter the same value again.","maxlength":"Please enter no more than {0} characters.","minlength":"Please enter at least {0} characters.","rangelength":"Please enter a value between {0} and {1} characters long.","range":"Please enter a value between {0} and {1}.","max":"Please enter a value less than or equal to {0}.","min":"Please enter a value greater than or equal to {0}.","step":"Please enter a multiple of {0}."}},"data":{"a11y_extlink":{"extTarget":false,"extTargetNoOverride":false,"extNofollow":0,"extFollowNoOverride":0,"extClass":"ext","extLabel":"(link is external)","extImgClass":false,"extSubdomains":true,"extExclude":"","extInclude":"","extCssExclude":"","extCssExplicit":"","extAlert":false,"extAlertText":"This link will take you to an external web site. We are not responsible for their content.","mailtoClass":"mailto","mailtoLabel":"(link sends email)","extUseFontAwesome":false,"extIconPlacement":"append","extFaLinkClasses":"fa fa-external-link","extFaMailtoClasses":"fa fa-envelope-o","whitelistedDomains":[]}},"bootstrap":{"forms_has_error_value_toggle":1,"modal_animation":1,"modal_backdrop":"true","modal_focus_input":1,"modal_keyboard":1,"modal_select_text":1,"modal_show":1,"modal_size":""},"antibot":{"forms":{"search-block-form":{"id":"search-block-form","key":"cwM737L806ifEt28J8iHPBpX8iy63jVS7zvzF02bRk2"}}},"user":{"uid":0,"permissionsHash":"64c769ba4e3116c81affc69ef1a0b6327648945a5a14bd5c66234975f87cf44a"}}</script> <script src="/sites/default/files/js/js_Em7Y2_gA8CYFpjAV6BYpEkYyVf1zGkwX1QxRI89oMN8.js"></script> <script src="https://cdn.jsdelivr.net/npm/bootstrap@3.4.1/dist/js/bootstrap.min.js" integrity="sha256-nuL8/2cJ5NDSSwnKD8VqreErSWHtnEP9E7AySL+1ev4=" crossorigin="anonymous"></script> <script src="/sites/default/files/js/js_DXatsJpP7uRyXxpnojgsjrczqPtC6BUxbwgAzaX-BPk.js"></script> <script src="https://cdn.jsdelivr.net/npm/jquery-validation@1.17.0/dist/jquery.validate.min.js"></script> <script src="/sites/default/files/js/js_UL-B1u40W08bCHAHqhiVyxY1z71C3xawU2-ZDr7YMB0.js"></script>  <script type="text/javascript" src="https://emergency.publicaffairs.illinois.edu/illinois.js"></script> </body> </html>

CINXE.COM

Alternative Access Plans | IT Accessibility