Changing an employment contract | Radboud University

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</svg> </li> <li class="breadcrumb__item"> <a class="breadcrumb__link" href="/en/staff/supervisors/during-work"> <span class="breadcrumb__link-text">During work</span> </a> <svg class="icon icon--chevron icon--small " focusable="false"> <use xmlns:xlink="http://www.w3.org/1999/xlink" href="/themes/custom/ru/dist/icons/defs/svg/sprite.defs.svg#chevron"></use> </svg> </li> <li class="breadcrumb__item"> <span class="breadcrumb__current">Change employment contract</span> </li> </ol> </nav> <div class="region region--content"> <div class="block--page-title"> <h1><span>Changing an employment contract</span> </h1> </div> <div id="block-ru-content" class="block block-system block-system-main-block"> <div class="node node--type-service node--view-mode-full node--full"> <div class="l-node-content"> <div class="article-body"> <p>During a staff member鈥檚 career, changes will regularly be made to their employment contract. Examples of such changes include<span><span>:</span></span></p> <ul> <li>The renewal or termination of the staff member鈥檚 employment contract<span><span>.</span></span></li> <li>The conversion of the staff member鈥檚 employment contract from a temporary contract to a permanent contract<span><span>. </span></span></li> <li>An increase in the staff member鈥檚 salary<span><span>. </span></span></li> <li>When the staff member carries out other work or is due to start working in another department<span><span>.</span></span></li> <li>When the staff member is given more responsibilities<span><span>. </span></span></li> </ul> <p>These changes will require modifications to the staff member鈥檚 contract. As supervisor, you will need to seek advice from your (Human Resources) HR contact and coordinate the changes. In most cases, an appraisal interview will need to be conducted and approval will need to be obtained from the Head of the Department. The staff member will receive a signed letter or new employment contract, which will include details of the modifications and changes that have been made<span><span>.</span></span></p> </div> <div class="l-node-dynamic-sections"> <div class="section section--body-optional section--display-default l-without-title"> <div class="field rich-text rich-text--field-body-optional"> <h3>Promotion policy for academics</h3> <p>Many faculties have established their own promotion policy. This is often an elaboration on the classification criteria for research, education, valorisation, and organisation, which have been formulated in the <a href="https://fws.e-office.com/vsnu/fws.nsf/wwwSelectAdvanced?openform&docid=0B9F758DFE61ACA8C125894E0053A174&user=rug&DateTime=06/02/2023%2016:13:28%20CET">University Job Classification System</a> (UFO). This system is used by supervisors to determine which requirements a staff member will need to satisfy in order to be promoted from Associate Professor 2 to Associate Professor 1, for example. Obtaining the University Teaching Qualification (UTQ) or publication and citation requirements are all examples of specifications within the classification criteria. Supervisors may also seek advice from their own HR department.</p> </div> </div> <div class="section section--accordion section--display-default l-has-title"> <h2 class="section__title">Forms per faculty</h2> <div class="field rich-text rich-text--field-description"> <p>Below you will find forms for managers to fill in if you want to pass on an HR change. Check below whether this also applies to your faculty.</p> </div> <div class="accordion"> <button class="accordion__toggle " aria-controls="faculty-of-social-sciences-173129" aria-expanded="false" aria-haspopup="true" data-item-id="173129" >Faculty of Social Sciences <svg class="icon icon--arrow-small icon--small " focusable="false"> <use xmlns:xlink="http://www.w3.org/1999/xlink" href="/themes/custom/ru/dist/icons/defs/svg/sprite.defs.svg#arrow-small"></use> </svg> </button> <div id="faculty-of-social-sciences-173129" class="accordion__content" aria-expanded="false"> <div class="field rich-text rich-text--accordion__content"> <p>On the webpage '<a href="/en/staff/services/request-for-hr-mutations-social-sciences" data-entity-type="node" data-entity-uuid="041b0742-26f8-46f6-aa20-f7b9e16cf677" data-entity-substitution="canonical">Request for HR mutations</a> Social Sciences' you will find various forms related to mutations in an employment contract.</p> </div> </div> <button class="accordion__toggle " aria-controls="faculty-of-arts-173155" aria-expanded="false" aria-haspopup="true" data-item-id="173155" >Faculty of Arts <svg class="icon icon--arrow-small icon--small " focusable="false"> <use xmlns:xlink="http://www.w3.org/1999/xlink" href="/themes/custom/ru/dist/icons/defs/svg/sprite.defs.svg#arrow-small"></use> </svg> </button> <div id="faculty-of-arts-173155" class="accordion__content" aria-expanded="false"> <div class="field rich-text rich-text--accordion__content"> <ul><li> <a href="https://www.radboudnet.nl/facultyofarts/hr/application-forms/explanation-on-the-hr-changes-form/">Explanation on the HR Changes Form</a></li></ul> </div> </div> </div> </div> </div> <div class="contact-block"> <h2 class="contact-block__title"> Contact </h2> <p>Contact the <a href="/en/contact/hr-officers" data-entity-type="node" data-entity-uuid="915dc6f5-fdb9-47ea-b252-87af1dd7bc2f" data-entity-substitution="canonical">HR staff member from your department</a>.</p> <div class="contact-block__row contact-block__row--additional-info"> <div class="iconlist iconlist--field-contact-department"> <h4 class="iconlist__title">Contact department</h4> <ul class="iconlist__list"> <li class="iconlist__item"> <svg class="icon icon--chevron icon--small " focusable="false"> <use xmlns:xlink="http://www.w3.org/1999/xlink" href="/themes/custom/ru/dist/icons/defs/svg/sprite.defs.svg#chevron"></use> </svg> <a href="/en/departments/radboud-services/human-resources" hreflang="en">Human Resources</a></li> </ul> </div> </div> </div> <div class="section section--related"> <h2 class="section__title">Also interesting</h2> <div class="grid grid--field-related grid--col-3"> <div class="node node--type-service node--view-mode-teaser card"> <div class="card__content"> <h3 class="card__title"> <a href="/en/staff/services/employment-matters/career-path-and-development/professional-development/assessment-interview" class="link link--icon link--arrow-small link--icon-posafter" hreflang="en"> <span class="link__text">Assessment interview</span> <svg class="icon icon--arrow-small icon--small icon--title" focusable="false"> <use xmlns:xlink="http://www.w3.org/1999/xlink" href="/themes/custom/ru/dist/icons/defs/svg/sprite.defs.svg#arrow-small"></use> </svg> </a> </h3> <p> An assessment interview is a formal process during which your supervisor will provide a one-sided assessment of your performance. Read here how you can prepare for this interview. </p> </div> </div> <div class="node node--type-service node--view-mode-teaser card"> <div class="card__content"> <h3 class="card__title"> <a href="/en/staff/supervisors/during-work/extra-renumeration" class="link link--icon link--arrow-small link--icon-posafter" hreflang="en"> <span class="link__text">Extra remuneration</span> <svg class="icon icon--arrow-small icon--small icon--title" focusable="false"> <use xmlns:xlink="http://www.w3.org/1999/xlink" href="/themes/custom/ru/dist/icons/defs/svg/sprite.defs.svg#arrow-small"></use> </svg> </a> </h3> <p> If you feel that an employee should receive extra remuneration, discuss the possibilities with your Human Resources (HR) contact. </p> </div> </div> </div> </div> </div> </div> </div> </div> </div> </main> <aside class="l-sidebar l-sidebar--first" role="complementary"> <div class="region region--sidebar_first"> <div id="block-section-aware-main-side-menu-en" class="block block-ru-section 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