Alumni Privacy Statement | Alumni

<!DOCTYPE HTML> <html lang="en"> <head> <meta charset="UTF-8"/> <title>Alumni Privacy Statement | Alumni - UNSW Sydney</title> <meta name="description" content="The University is committed to safeguarding the privacy of its alumni information. Please view our Alumni Privacy Policy for more details."/> <meta name="template" content="unsw-common---standard-page-template--design-v3-"/> <meta name="viewport" content="width=device-width, initial-scale=1"/> <meta property="og:title" content="Alumni Privacy Statement | Alumni - UNSW Sydney"/> <meta property="og:url" content="https://www.unsw.edu.au/alumni/were-here-to-help/alumni-privacy-statement"/> <meta property="og:type" content="website"/> <meta property="og:site_name" content="UNSW Sites"/> <meta property="og:description" content="The University is committed to safeguarding the privacy of its alumni information. 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href="/alumni/professional-hub/grow-your-network/alumni-connect" data-click_category="sub-navigation" data-click_id="subnavigation-58213c8d" data-click_title="Sub Navigation" data-click_name="Alumni Connect" target="_self"> Alumni Connect </a> </li> <li class="third-level-menu--item " role="menuitem"> <a href="/alumni/professional-hub/grow-your-network/reunions" data-click_category="sub-navigation" data-click_id="subnavigation-b44ef261" data-click_title="Sub Navigation" data-click_name="Reunions" target="_self"> Reunions </a> </li> <li class="third-level-menu--item " role="menuitem"> <a href="/alumni/professional-hub/grow-your-network/alumni-networks" data-click_category="sub-navigation" data-click_id="subnavigation-56a869e6" data-click_title="Sub Navigation" data-click_name="Alumni networks" target="_self"> Alumni networks </a> </li> </ul> </li> <li class="second-level-menu--item has-submenu " role="menuitem"> <a href="/alumni/professional-hub/build-your-skills" data-click_category="sub-navigation" data-click_id="subnavigation-091a59a1" data-click_title="Sub Navigation" data-click_name="Build your skills" aria-haspopup="true" target="_self"> Build your skills </a> <ul class="third-level-menu" role="menu"> <li class="third-level-menu--item " role="menuitem"> <a href="/alumni/professional-hub/build-your-skills/learn-to-lead" data-click_category="sub-navigation" data-click_id="subnavigation-d888dbb0" data-click_title="Sub Navigation" data-click_name="Learn to Lead" target="_self"> Learn to Lead </a> </li> <li class="third-level-menu--item " role="menuitem"> <a href="/alumni/professional-hub/build-your-skills/unsw-founders-for-alumni" data-click_category="sub-navigation" data-click_id="subnavigation-d3de368f" data-click_title="Sub Navigation" data-click_name="UNSW Founders for alumni " target="_self"> UNSW Founders for alumni </a> </li> </ul> </li> <li class="second-level-menu--item has-submenu " role="menuitem"> <a href="/alumni/professional-hub/boost-your-career" data-click_category="sub-navigation" data-click_id="subnavigation-ff7f8cd1" data-click_title="Sub Navigation" data-click_name="Boost your career" aria-haspopup="true" target="_self"> Boost your career </a> <ul class="third-level-menu" role="menu"> <li class="third-level-menu--item " role="menuitem"> <a href="/alumni/professional-hub/boost-your-career/career-compass" data-click_category="sub-navigation" data-click_id="subnavigation-6f0f023c" data-click_title="Sub Navigation" data-click_name="Career Compass" target="_self"> Career Compass </a> </li> <li class="third-level-menu--item " role="menuitem"> <a href="/alumni/professional-hub/boost-your-career/career-accelerator" data-click_category="sub-navigation" data-click_id="subnavigation-784590c9" data-click_title="Sub Navigation" data-click_name="Career Accelerator" target="_self"> Career Accelerator </a> </li> </ul> </li> <li class="second-level-menu--item has-submenu " role="menuitem"> <a href="/alumni/professional-hub/expand-your-knowledge" data-click_category="sub-navigation" data-click_id="subnavigation-2082846b" data-click_title="Sub Navigation" data-click_name="Expand your knowledge" aria-haspopup="true" target="_self"> Expand your knowledge </a> <ul class="third-level-menu" role="menu"> <li class="third-level-menu--item " role="menuitem"> <a href="/alumni/professional-hub/expand-your-knowledge/library-e-journal-access" data-click_category="sub-navigation" data-click_id="subnavigation-47a743e1" data-click_title="Sub Navigation" data-click_name="Library & E-Journal access" target="_self"> Library & E-Journal access </a> </li> <li class="third-level-menu--item " role="menuitem"> <a href="/alumni/professional-hub/expand-your-knowledge/watch-and-listen" data-click_category="sub-navigation" data-click_id="subnavigation-27837730" data-click_title="Sub Navigation" data-click_name="Watch and listen" target="_self"> Watch and listen </a> </li> </ul> </li> </ul> </li> <li class="first-level-menu--item has-submenu " role="menuitem"> <a href="/alumni/get-involved" data-click_category="sub-navigation" data-click_id="subnavigation-66c321a5" data-click_title="Sub Navigation" data-click_name="Get involved" aria-haspopup="true" target="_self"> Get involved </a> <ul class="second-level-menu" role="menu"> <li class="second-level-menu--item " role="menuitem"> <a href="/alumni/get-involved/mentor-a-student" data-click_category="sub-navigation" data-click_id="subnavigation-7c6ebc38" data-click_title="Sub Navigation" data-click_name="Mentor a student " target="_self"> Mentor a student </a> </li> <li class="second-level-menu--item " role="menuitem"> <a href="/alumni/get-involved/pay-it-forward" data-click_category="sub-navigation" data-click_id="subnavigation-83d7a3c3" data-click_title="Sub Navigation" data-click_name="Pay it forward" target="_self"> Pay it forward </a> </li> </ul> </li> <li class="first-level-menu--item has-submenu " role="menuitem"> <a 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A picture of social media. A picture of human resources." loading="lazy" data-aem-asset-id="4bd7d321-af1d-4701-80ed-7ed84a2f2106" data-trackable="true" title="An image of a group of people and the concept of communication network. A picture of social media. A picture of human resources."/> </picture> </div> </div> <div class="hero-backdrop"></div> </div> </div> </div> </span>  </div> </div> </div> <div class="responsivegrid aem-GridColumn--offset--medium--0 aem-GridColumn--small--none aem-GridColumn--medium--none aem-GridColumn--default--none aem-GridColumn--medium--12 aem-GridColumn aem-GridColumn--small--12 aem-GridColumn--offset--small--0 aem-GridColumn--default--8 aem-GridColumn--offset--default--0"> <div class="aem-Grid aem-Grid--8 aem-Grid--small--12 aem-Grid--default--8 aem-Grid--medium--12 "> </div> </div> <div class="responsivegrid aem-GridColumn--offset--medium--0 aem-GridColumn--small--none aem-GridColumn--medium--none aem-GridColumn--default--none aem-GridColumn--medium--12 aem-GridColumn aem-GridColumn--small--12 aem-GridColumn--offset--small--0 aem-GridColumn--offset--default--0 aem-GridColumn--default--4"> <div class="aem-Grid aem-Grid--4 aem-Grid--small--12 aem-Grid--default--4 aem-Grid--medium--12 "> </div> </div> <div class="responsivegrid aem-GridColumn--default--none aem-GridColumn aem-GridColumn--default--12 aem-GridColumn--offset--default--0"> <div class="aem-Grid aem-Grid--12 aem-Grid--default--12 "> <div class="column-layout uds-component padded-left padded-right padded-left__small--0 padded-right__small--0 shape-bg-colour--tertiary-purple shape-bg-window aem-GridColumn aem-GridColumn--default--12"> <span data-component_type="column-layout" data-component_id="column_layout-268304082" data-component_title="Alumni Privacy Statement"> <div class="aem-Grid aem-Grid--12 aem-Grid--default--12"> <div class="responsivegrid aem-GridColumn--default--none aem-GridColumn aem-GridColumn--default--12 aem-GridColumn--medium--12 aem-GridColumn--small--12 aem-GridColumn--offset--default--0"> <div class="spacer section"> <span data-component_type="spacer" data-component_id="spacer_copy-35391633" data-component_title="Alumni Privacy Statement"> <div class="cmp-spacer__small"></div> </span> </div> <div class="text uds-component section"> <span data-component_type="text" data-component_id="text-932115044" data-component_title="Alumni Privacy Statement"> <div class="cmp-text"> <p><span class="lead-small">The University is committed to safeguarding the privacy of its alumni information. We have implemented measures to comply with our obligations under the Privacy and Personal Information Protection Act 1998 (NSW) ("the Act") and other privacy laws, including the Privacy Act 1988 (Cth) and the General Data Protection Regulation (EU). All employees are bound by the Act and by the <a href="/governance/policy/browse-a-z" target="_blank" data-click_category="TextComponentRichText" data-click_id="text_UNSW Privacy Policy." data-click_title="RichText" data-click_name="UNSW Privacy Policy.">UNSW Privacy Policy.</a></span></p> </div> </span> </div> <div class="spacer section"> <span data-component_type="spacer" data-component_id="spacer-1904775325" data-component_title="Alumni Privacy Statement"> <div class="cmp-spacer__medium"></div> </span> </div> </div> </div> </span></div> <div class="column-layout uds-component padded-left padded-right aem-GridColumn aem-GridColumn--default--12"> <span data-component_type="column-layout" data-component_id="column_layout-135386407" data-component_title="Alumni Privacy Statement"> <div class="aem-Grid aem-Grid--12 aem-Grid--default--12"> <div class="responsivegrid aem-GridColumn--default--none aem-GridColumn aem-GridColumn--default--12 aem-GridColumn--medium--12 aem-GridColumn--small--12 aem-GridColumn--offset--default--0"> <div class="text uds-component section"> <span data-component_type="text" data-component_id="text-1814739729" data-component_title="Alumni Privacy Statement"> <div class="cmp-text"> <p><strong>Note</strong>: The Alumni Privacy Statement was updated on 19 December 2019.</p> <h3>Collection of your personal information</h3> <p>The University collects personal information directly from you during your time as a student which it retains once you graduate to provide services to you as a member of the University’s alumni community. Following graduation, the University will collect personal information directly from you. It may also collect your personal information from other sources, but only with your consent or where required or authorised by law.</p> <p>Personal information collected by the University includes the contact details you provide when you update your records, register for an event or subscribe to a service.<br /> </p> <p>You may choose what personal information you provide the University. Updated information enables the University to provide services and benefits available to you as a member of the University’s alumni community.<br /> </p> <p>Personal information is only collected for purposes that are directly related to and reasonably necessary for the legitimate functions and activities of the University.<br /> </p> <h3>Security and retention of your personal information<br /> </h3> <p>The University stores your personal information in systems owned and managed by the University, and in other systems under license or by agreement. Service providers of such systems are contractually bound by the University’s privacy and security requirements. Access to your personal information is limited to University employees and contractors who have a legitimate reason to access the information.<br /> </p> <p>The University is required by law to retain records that may contain your personal information for certain periods of time depending on the type of record.<br /> </p> <h3>Use of your personal information<br /> </h3> <p>Your personal information will be used to provide opportunities for you to remain connected and involved with the University, and to support the University’s planning and quality improvement activities. This includes:<br /> </p> <ul> <li>corresponding with you</li> <li>informing you about university activities or providing benefits and opportunities that may be of interest to you </li> <li>general activities, news and information, events, courses, and fundraising appeals of the University or its controlled entities</li> <li>opportunities to engage with and support the University and its controlled entities</li> <li>alumni offers and benefits or information about commercial products and with exclusive or referential advantage for alumni</li> <li>maintaining your alumni profile, including supplementing with information obtained from other sources</li> <li>audit, administrative, management and operational activities of the University’s alumni and philanthropic functions for benchmarking, analyses, quality assurance and planning purposes</li> <li>facilitating staff training, research and statistical analysis, systems development and testing, and data analysis to develop and improve services and activities (e.g., marketing, philanthropy).</li> </ul> <p>The University will seek your consent prior to the use of your personal information for any other purpose, except where that other use is authorised or required by law. If you give your consent you may subsequently withdraw your consent in writing at any time.</p> <h3>Disclosure of your personal information<br /> </h3> <p>Your personal information will be disclosed by the University only where necessary to support the uses outlined above. Where personal information is disclosed, it will be done only to the extent necessary to fulfil the purpose of such disclosure. Such disclosures include to:<br /> </p> <ul> <li>University controlled entities</li> <li>contracted service providers that the University uses to perform services on its behalf</li> <li>government departments or agencies (including contracted service providers of government departments or agencies) where such disclosure is required or authorised by law (eg., disclosure for the conduct of QILT graduate outcome surveys conducted on behalf of the Commonwealth Department of Education and Training).</li> </ul> <p>The University may also disclose your personal information where authorised or required to do so by law, including:</p> <ul> <li>where disclosure is authorised or required by subpoena, search warrant or other statutory instrument<br /> </li> <li>to a law enforcement agency where such disclosure is necessary to investigate an offence where there are reasonable grounds to believe that an offence may have been committed</li> <li>where the University believes on reasonable grounds that the disclosure is necessary to prevent or lessen a serious and imminent threat to the life or health of you or another person.</li> </ul> <p>In all other circumstances, the University will obtain your consent prior to the disclosure of your personal information. If you give your consent you may subsequently withdraw your consent in writing at any time.</p> <h3>Your rights in relation to your personal information<br /> </h3> <p>You may request access to and amendment of your personal information that is held by the University, including for corrections, amendment, deletions or data portability. Any such request will be subject to any legal rights and obligations imposed upon the University to retain such information (e.g. retention obligations under the State Records Act).<br /> </p> <p> </p> </div> </span> </div> <div class="column-layout uds-component match-column-height section"> <span data-component_type="column-layout" data-component_id="column_layout-95347663" data-component_title="Alumni Privacy Statement"> <div class="aem-Grid aem-Grid--12 aem-Grid--default--12"> <div class="responsivegrid aem-GridColumn--default--none aem-GridColumn aem-GridColumn--default--6 aem-GridColumn--medium--12 aem-GridColumn--small--12 aem-GridColumn--offset--default--0"> <div class="column-layout uds-component padded-left padded-right shape-bg-colour--neutral-light section"> <span data-component_type="column-layout" data-component_id="column_layout-724928138" data-component_title="Alumni Privacy Statement"> <div class="aem-Grid aem-Grid--12 aem-Grid--default--12"> <div class="responsivegrid aem-GridColumn--default--none aem-GridColumn aem-GridColumn--default--12 aem-GridColumn--medium--12 aem-GridColumn--small--12 aem-GridColumn--offset--default--0"> <div class="spacer section"> <span data-component_type="spacer" data-component_id="spacer_copy-1687383789" data-component_title="Alumni Privacy Statement"> <div class="cmp-spacer__small"></div> </span> </div> <div class="text uds-component section"> <span data-component_type="text" data-component_id="text-1373645120" data-component_title="Alumni Privacy Statement"> <div class="cmp-text"> <p>If you wish to access, amend or delete your personal information, or withdraw consent for a specific use or disclosure of your personal information, you should contact:</p> </div> </span> </div> <div class="text uds-component section"> <span data-component_type="text" data-component_id="text_copy-1160110002" data-component_title="Alumni Privacy Statement"> <div class="cmp-text"> <h5><strong>UNSW Alumni Engagement Office</strong><br /> </h5> <p>Email: <a href="mailto:alumni@unsw.edu.au">alumni@unsw.edu.au</a></p> <p>Telephone: <a href="Href=tel:%20+61%20289364716" data-click_category="TextComponentRichText" data-click_id="text_(+61) 2 8936 4716" data-click_title="RichText" data-click_name="(+61) 2 8936 4716">(+61) 2 8936 4716</a>.</p> </div> </span> </div> <div class="spacer section"> <span data-component_type="spacer" data-component_id="spacer_copy-2121351337" data-component_title="Alumni Privacy Statement"> <div class="cmp-spacer__medium"></div> </span> </div> </div> </div> </span></div> </div> <div class="responsivegrid aem-GridColumn--default--none aem-GridColumn aem-GridColumn--default--6 aem-GridColumn--medium--12 aem-GridColumn--small--12 aem-GridColumn--offset--default--0"> <div class="column-layout uds-component padded-left padded-right shape-bg-colour--neutral-light section"> <span data-component_type="column-layout" data-component_id="column_layout-1722000491" data-component_title="Alumni Privacy Statement"> <div class="aem-Grid aem-Grid--12 aem-Grid--default--12"> <div class="responsivegrid aem-GridColumn--default--none aem-GridColumn aem-GridColumn--default--12 aem-GridColumn--medium--12 aem-GridColumn--small--12 aem-GridColumn--offset--default--0"> <div class="spacer section"> <span data-component_type="spacer" data-component_id="spacer-1849632640" data-component_title="Alumni Privacy Statement"> <div class="cmp-spacer__small"></div> </span> </div> <div class="text uds-component section"> <span data-component_type="text" data-component_id="text_copy-2109365295" data-component_title="Alumni Privacy Statement"> <div class="cmp-text"> <p>For more information on how the University manages personal information, all other privacy enquiries, and how to make a privacy complaint, contact the:</p> <h5><strong>UNSW Privacy Officer</strong></h5> <p>Email: <a href="mailto:privacy@unsw.edu.au">privacy@unsw.edu.au</a></p> <p>Telephone: <a href="Href=tel:02%209385%208369" data-click_category="TextComponentRichText" data-click_id="text_(02) 9385 8369" data-click_title="RichText" data-click_name="(02) 9385 8369">(02) 9385 8369</a><br /> International: <a href="Href=tel:%20+6129385%208369" data-click_category="TextComponentRichText" data-click_id="text_(+61 2) 9385 8369" data-click_title="RichText" data-click_name="(+61 2) 9385 8369">(+61 2) 9385 8369</a></p> </div> </span> </div> <div class="spacer section"> <span data-component_type="spacer" data-component_id="spacer_copy-262916466" data-component_title="Alumni Privacy Statement"> <div class="cmp-spacer__medium"></div> </span> </div> </div> </div> </span></div> </div> </div> </span></div> </div> </div> </span></div> <div class="spacer aem-GridColumn aem-GridColumn--default--12"> <span data-component_type="spacer" data-component_id="spacer-2101165451" data-component_title="Alumni Privacy Statement"> <div class="cmp-spacer__large"></div> </span> </div> </div> </div> </div> </div> <div class="share-and-tags 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