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Invoice Matching | Invoice Automation Software | Basware
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id="hs_cos_wrapper_widget_136399125379" class="hs_cos_wrapper hs_cos_wrapper_widget hs_cos_wrapper_type_module" style="" data-hs-cos-general-type="widget" data-hs-cos-type="module"><section data-block-title="Hero" class="Block Block--hero relative bg-theme theme-lightBlue inverted-style align-left has-image" style="--bg-image-url: url(https://www.basware.com/hs-fs/hubfs/Banners/Solution%20page%20banners/basware-solutions-smart-coding.jpg?width=1600&name=basware-solutions-smart-coding.jpg); --bg-image-size: cover; --bg-image-h-align: center; --bg-image-v-align: center; --tablet-bg-image-url: inherit; --mobile-bg-image-url: cover; overflow: hidden"> <div class="Block-mask relative z-1"> <div class="Container"> <div class="HeroContent py-s lg:pb-l lg:pt-l "> <div class="HeroContent-text"> <div class="Block-content"> <header class="Block-heading "><h1>Invoice Matching </h1></header><div class="Block-preamble t-preamble"><p><span data-contrast="auto" xml:lang="EN-GB" lang="EN-GB"><span>Now invoice processing in your </span><span>c</span><span>loud ERP</span><span> just happens</span><span>!</span></span></p></div><div class="Block-action flex flex-wrap flex-col md:flex-row mt-xs"><span class="action-primary"><span id="hs_cos_wrapper_widget_136399125379_" class="hs_cos_wrapper hs_cos_wrapper_widget hs_cos_wrapper_type_cta" style="" data-hs-cos-general-type="widget" data-hs-cos-type="cta"><div class="hs-web-interactive-inline" style="" data-hubspot-wrapper-cta-id="186247265640"> <a href="https://cta-service-cms2.hubspot.com/web-interactives/public/v1/track/click?encryptedPayload=AVxigLJwsazH310Cy7ygGZvPF8LOmy4PHTfq%2BpjvYAJcM1EF0f8cM%2B3TFRPUe%2By%2BWp%2B5ZCk3OER43ljMGdPGtN60tzW7r3oCLRmzCG%2Bm7vX3MTcXeoftC%2BE0j7CD5ZZhBoimuax%2FAgXHCyN02FEv%2BwtqgJyl6nHQV7ukv7FycZ4AtnRQ85LLPbnlai7PBFnLwKX6bWU7Tlrk6eyt64tReeC%2F%2BV%2B%2FlkpsSrVbMIx%2BFcIMWYm1EopTj5MLRk9rr1EDl%2F2GsOMpTSqCRW%2BMmA%3D%3D&portalId=2999407" class="hs-inline-web-interactive-186247265640 button purple " data-hubspot-cta-id="186247265640"> Book a live demo </a> </div></span></span></div></div> </div> <div class="HeroContent-media mb-xs mt-0 lg:mt-md lg:mb-0"> <div class="Block-image "><div></div> </div> </div> </div> </div> </div> </section><section data-block-title="Breadcrumbs" class="Block Block--breadcrumbs z-1 py-paragraph-mobile"> <div class="Breadcrumb Container" data-set-link-page-transition="loading"> <div class="max-w-grid mx-auto w-full"> <ul> <li class="breadcrumb-item"><a href="https://www.basware.com/en">Home</a></li> <li class="breadcrumb-item"> <a href="/en">en</a> </li> <li class="breadcrumb-item"> <a href="/en/solutions">solutions</a> </li> <li class="breadcrumb-item"> <a href="/en/solutions/ap-automation">ap automation</a> </li> <li class="breadcrumb-item"> invoice matching </li> </ul> </div> </div> </section></div> <div id="hs_cos_wrapper_widget_1695825389852" class="hs_cos_wrapper hs_cos_wrapper_widget hs_cos_wrapper_type_module" style="" data-hs-cos-general-type="widget" data-hs-cos-type="module"><section data-block-title="One column" data-default-fields="subheading,heading,image,preamble,body_text" class="Block Block--oneColumn align-center top-noSpacing theme-white textAlign-left"> <div class="bg-theme"> <div class="Container:narrow py-block"> <div class="max-w-content mx-auto"><div class="mx-auto"><header class="Block-heading text-left mb-xs"><h2>What our invoice automation solution can do for you</h2></header></div><div class="Block-body FlowingText"><p>Many AP managers using cloud ERP or source-to-pay (S2P) systems struggle with manual tasks due to limited automation. Teams waste time on tasks like ingesting PDF invoices, matching POs, and resolving exceptions, missing out on the benefits of full automation.</p> <p>Invoice Matching offers a solution. Our cloud-based tool automates invoice processing, resolving issues before they reach the ledger—all without manual intervention. Compatible with any cloud ERP or S2P system, it can be quickly implemented via native APIs, using your existing workflows for PO exceptions and non-PO coding.</p> <h3><span><span data-contrast="auto" xml:lang="EN-US" lang="EN-US">Key features:</span></span><span data-contrast="auto" xml:lang="EN-US" lang="EN-US"></span><span data-ccp-props="{"201341983":0,"335559739":160,"335559740":259}"> </span></h3> <ul> <li>Any format/layout of XML, PDF and paper invoices</li> <li>Extensive PO matching rules (simple to complex)</li> <li>Automation rules for resolving exceptions</li> <li>Automated coding of non-PO backed invoices</li> </ul></div></div> </div> </div> </section></div> <div id="hs_cos_wrapper_widget_1695825525525" class="hs_cos_wrapper hs_cos_wrapper_widget hs_cos_wrapper_type_module" style="" data-hs-cos-general-type="widget" data-hs-cos-type="module"><div class="bwm-snav stickit bg-theme theme-darkBlue"> <div class="toggle-button"></div> <div class="Container"> <ul> <li> <a href="#overview" target="_self">Overview</a> </li> <li> <a href="#kpis" target="_self">Achievable KPIs</a> </li> <li> <a href="#customers" target="_self">Customer Success</a> </li> <li> <a href="#value" target="_self">Value Drivers</a> </li> </ul> </div> </div></div> <div id="hs_cos_wrapper_widget_1695825668179" class="hs_cos_wrapper hs_cos_wrapper_widget hs_cos_wrapper_type_module" style="" data-hs-cos-general-type="widget" data-hs-cos-type="module"><div class="bwm-bullets FlowingText" id="overview" style=" "> <div class="Container:narrow"> <div class="head"> <h2 style="text-align: left;"><span data-contrast="auto" xml:lang="EN-GB" lang="EN-GB"><span>Invoice Matching a</span><span>utomat</span><span>es</span><span> the receipt, matching and delivery of supplier invoices to your Cloud ERP</span><span> </span></span><span data-ccp-props="{"201341983":0,"335559740":259}"> </span></h2> <p><span data-ccp-props="{"201341983":0,"335559740":259}"><span data-contrast="auto" xml:lang="EN-GB" lang="EN-GB">Our goal is to achieve seamless integration of matched invoices into your cloud ERP or S2P platform without manual intervention from accounts payable. Higher automation rates result in fewer exceptions, enabling more timely supplier payments, reducing queries, and allowing AP to focus on more strategic, value-added activities.</span> </span></p> </div> <div class="list-item"> <div class="content"> <h3><i class="fa-solid fa-circle-check fa-lg" style="color: #04d3aa;"></i><span> Automated</span><span> Data Capture</span></h3> <p><span>Suppliers can </span><span>submit</span><span> invoices in the format of their choice (e-invoicing networks, XML, PDF, and paper) and in compliance with mandates. Our comprehensive capabilities capture all invoice data automatically and convert it into an electronic format, </span><span>facilitating</span><span> further automation and enhancing downstream processes.</span></p> </div> <div class="content"> <h3><i class="fa-solid fa-circle-check fa-lg" style="color: #04d3aa;"></i><span data-contrast="auto" xml:lang="EN-US" lang="EN-US"><span> Automated Matching</span></span><span data-ccp-props="{"201341983":0,"335559740":259}"> </span></h3> <p><span data-contrast="auto" xml:lang="EN-US" lang="EN-US"><span>The Invoice Matching solution integrates seamlessly with any cloud-based ERP or S2P system that has an open API. It performs real-time data checking, line-item matching, and automatic postings, </span><span>eliminating</span><span> the need for data replication.</span></span><span data-ccp-props="{"201341983":0,"335559740":279}"> </span></p> </div> <div class="content"> <h3><i class="fa-solid fa-circle-check fa-lg" style="color: #04d3aa;"></i><span data-contrast="auto" xml:lang="EN-US" lang="EN-US"><span> Automated Exception Processing</span></span><span data-ccp-props="{"201341983":0,"335559740":259}"> </span></h3> <p><span>Invoice Matching automatically applies a root cause error description to any invoices that cannot be posted automatically. The solution reuses your existing workflows for PO and non-PO backed invoice exceptions, allowing your </span><span>a</span><span>ccounts </span><span>p</span><span>ayable team to manage exceptions within the familiar cloud ERP/S2P interface, </span><span>eliminating</span><span> the need to learn new processes.</span></p> </div> <div class="content"> <h3><i class="fa-solid fa-circle-check fa-lg" style="color: #04d3aa;"></i><span data-contrast="auto" xml:lang="EN-US" lang="EN-US"><span> Ease of </span></span><span data-contrast="none" xml:lang="EN-GB" lang="EN-GB"><span>Implementation</span></span><span data-ccp-props="{"201341983":0,"335559740":259}"> </span></h3> <p><span>By </span><span>utilizing</span><span> native API integration, our Invoice Matching solution can be operational within days, as it functions uniformly across different target systems. Once we have connected Invoice Matching to your test system, we will be processing documents all the way through after one day.</span></p> </div> </div> </div> </div></div> <div id="hs_cos_wrapper_widget_1695895066593" class="hs_cos_wrapper hs_cos_wrapper_widget hs_cos_wrapper_type_module" style="" data-hs-cos-general-type="widget" data-hs-cos-type="module"><div class="bwm-sb" style="padding-top:0; "> <div class="Container:narrow"> <div class="content-box"> <h3><span data-contrast="auto" xml:lang="EN-GB" lang="EN-GB"><span>Basware solutions are a perfect fit for</span></span><span data-contrast="auto" xml:lang="EN-GB" lang="EN-GB"><span> </span></span><span data-ccp-props="{"201341983":0,"335559740":259}"> </span></h3> <ul class="ul-icon" style="margin-bottom: 0rem;"> <li><i class="fa-solid fa-check"></i> <p>Globally operating organizations with a desire to harmonize invoice processing across all locations</p> </li> <li><i class="fa-solid fa-check"></i> <p>More than 50.000 invoice transactions per year, across multiple formats (for less invoices, see P2P for Mid-Market solutions)</p> </li> <li><i class="fa-solid fa-check"></i> <p>Finance Shared Service Centers with a need for speed</p> </li> <li><i class="fa-solid fa-check"></i> <p>Any Cloud S2P/ERP system with direct API connection</p> </li> </ul> </div> </div> </div> <!-- HTML to show when checked --> </div> <div id="hs_cos_wrapper_widget_1731320061258" class="hs_cos_wrapper hs_cos_wrapper_widget hs_cos_wrapper_type_module" style="" data-hs-cos-general-type="widget" data-hs-cos-type="module"> <!-- HTML to show when checked --><div data-block-title="Multi Column" class="Block Block--columns center bg-theme col-count-3 theme-gray text-center layout-auto grid-default imageStyle-contained" id="kpis"> <div class="Containerdefault py-block flex flex-col"><header class="Block-header"><h2>What you can achieve by driving true automation with Basware Invoice Matching</h2></header><div class="Row gutter-l items-start"><section class="Col"><div class=" Col-inner"><div class=" Col-content"><h3 class=" Col-heading "><p style="text-align: center; color: #54B0FF; font-weight: 800; font-size: 65px; margin-bottom: 0em;">83%</p></h3><div class=" Col-body ColumnText"><p>Auto Match Rate</p></div></div> </div></section><section class="Col"><div class=" Col-inner"><div class=" Col-content"><h3 class=" Col-heading "><p style="text-align: center; color: #54B0FF; font-weight: 800; font-size: 65px; margin-bottom: 0em;">99.7%</p></h3><div class=" Col-body ColumnText"><p>Electronic Invoicing</p></div></div> </div></section><section class="Col"><div class=" Col-inner"><div class=" Col-content"><h3 class=" Col-heading "><p style="text-align: center; color: #54B0FF; font-weight: 800; font-size: 65px; margin-bottom: 0em;">85%</p></h3><div class=" Col-body ColumnText"><p>Paid on time</p></div></div> </div></section></div> </div> </div></div> <div id="hs_cos_wrapper_widget_1695826253543" class="hs_cos_wrapper hs_cos_wrapper_widget hs_cos_wrapper_type_module" style="" data-hs-cos-general-type="widget" data-hs-cos-type="module"><div class="bwm-logo-slider bg white" id="customers" style=" "> <div class="Container"> <h2> AP Automation customers </h2> <div class="logo-list"> <div class="logo"> <img src="https://www.basware.com/hubfs/DHL_400x200px.png" alt="basware customer DHL"> </div> <div class="logo"> <img src="https://www.basware.com/hubfs/Customers/innio-basware-customer.png" alt="innio-basware-customer"> </div> <div class="logo"> <img src="https://www.basware.com/hubfs/Customers/clarins-basware-customer.png" alt="clarins-basware-customer"> </div> <div class="logo"> <img src="https://www.basware.com/hubfs/Customers/sonic-americas-drive-in-basware-customer.png" alt="sonic-americas-drive-in-basware-customer"> </div> <div class="logo"> <img src="https://www.basware.com/hubfs/Customers/ritchie-bros-basware-customer.png" alt="ritchie-bros-basware-customer"> </div> <div class="logo"> <img src="https://www.basware.com/hubfs/Customers/suez-basware-customer.png" alt="suez-basware-customer"> </div> </div> </div> </div></div> <div id="hs_cos_wrapper_widget_1695826044843" class="hs_cos_wrapper hs_cos_wrapper_widget hs_cos_wrapper_type_module" style="" data-hs-cos-general-type="widget" data-hs-cos-type="module"><section data-block-title="One column" data-default-fields="subheading,heading,image,preamble,body_text" class="Block Block--oneColumn align-center theme-white textAlign-left" id="value"> <div class="bg-theme"> <div class="Container:narrow py-block"> <div class="max-w-content mx-auto"><div class="Block-body FlowingText"><h2><span data-contrast="auto" xml:lang="EN-US" lang="EN-US"><span>How </span><span>Invoice</span><span> Matching </span><span>drives</span><span> values for your organization?</span></span><span data-ccp-props="{"201341983":0,"335559739":160,"335559740":257}"> </span></h2> <h3><i class="fa-solid fa-check"></i> <span data-contrast="auto" xml:lang="EN-US" lang="EN-US"><span>Accelerated Invoice Processing</span></span><span data-ccp-props="{"201341983":0,"335559740":257}"> </span></h3> <p><span data-contrast="auto" xml:lang="EN-US" lang="EN-US"><span>Automation of data entry and approval processes significantly accelerates invoice processing, ensuring </span><span>timely</span><span> payments and reducing the risk of late fees or penalties. By streamlining these tasks, companies can process invoices more quickly and efficiently, </span><span>maintaining</span><span> cash flow and financial stability.</span></span><span data-ccp-props="{"201341983":0,"335559740":257}"> </span></p> <h3><i class="fa-solid fa-check"></i> <span data-contrast="auto" xml:lang="EN-US" lang="EN-US"><span>Enhanced Accuracy and Vendor Relationships</span></span><span data-ccp-props="{"201341983":0,"335559740":257}"> </span></h3> <p><span data-contrast="auto" xml:lang="EN-US" lang="EN-US"><span>Automation minimizes human error in data entry and routing, leading to more precise and </span><span>timely</span><span> payments to vendors. This not only enhances the accuracy of financial transactions but also fosters stronger relationships with suppliers, contributing to a more reliable and responsive supply chain.</span></span><span data-ccp-props="{"201341983":0,"335559739":160,"335559740":257}"> </span></p> <h3><i class="fa-solid fa-check"></i><span data-contrast="auto" xml:lang="EN-US" lang="EN-US"><span> Continuous </span><span>I</span><span>mprovement</span></span><span> <br></span></h3> <p><span>Post-go-live reporting data allows us to assess the level of automation, </span><span>identify</span><span> issues, and prioritize enhancements to further increase automation. We have a demonstrated history of doubling automation rates within 12 months of implementation.</span></p> <hr> <h3 style="text-align: center;"><span>Want to learn more?</span></h3> <p style="text-align: center;">Check out our 'Basware’s Invoice Matching' factsheet</p> <p style="text-align: center;"><a class="button" href="/en/resources/invoice-matching" rel="noopener">Read now</a></p></div></div> </div> </div> </section></div> <div id="hs_cos_wrapper_widget_1711521539041" class="hs_cos_wrapper hs_cos_wrapper_widget hs_cos_wrapper_type_module" style="" data-hs-cos-general-type="widget" data-hs-cos-type="module"><div class="bwm-three-color" id="why-basware"> <div class="Container:narrow"> <div class="head"> <h2>What does it take to make it all happen?</h2> </div> <div class="item-list"> <div class="item"> <div class="item-content bg blue"> <div class="ficon"> <div class="ficon"> <img src="https://www.basware.com/hs-fs/hubfs/intelligent-automation-icons.png?width=595&height=595&name=intelligent-automation-icons.png" alt="intelligent-automation-icons" loading="lazy" width="595" height="595" style="max-width: 100%; height: auto;" srcset="https://www.basware.com/hs-fs/hubfs/intelligent-automation-icons.png?width=298&height=298&name=intelligent-automation-icons.png 298w, https://www.basware.com/hs-fs/hubfs/intelligent-automation-icons.png?width=595&height=595&name=intelligent-automation-icons.png 595w, https://www.basware.com/hs-fs/hubfs/intelligent-automation-icons.png?width=893&height=893&name=intelligent-automation-icons.png 893w, https://www.basware.com/hs-fs/hubfs/intelligent-automation-icons.png?width=1190&height=1190&name=intelligent-automation-icons.png 1190w, https://www.basware.com/hs-fs/hubfs/intelligent-automation-icons.png?width=1488&height=1488&name=intelligent-automation-icons.png 1488w, https://www.basware.com/hs-fs/hubfs/intelligent-automation-icons.png?width=1785&height=1785&name=intelligent-automation-icons.png 1785w" sizes="(max-width: 595px) 100vw, 595px"> </div> </div> <h3> Intelligent<br>Automation. </h3> <p> Sophisticated invoice-centric AI, trained on an unrivalled dataset of over 2.2Bn invoices, delivering real ROI. </p> </div> </div> <div class="item"> <div class="item-content bg purple"> <div class="ficon"> <div class="ficon"> <img src="https://www.basware.com/hs-fs/hubfs/all-invoices-white-pink-icon.png?width=800&height=800&name=all-invoices-white-pink-icon.png" alt="all-invoices-white-pink-icon" loading="lazy" width="800" height="800" style="max-width: 100%; height: auto;" srcset="https://www.basware.com/hs-fs/hubfs/all-invoices-white-pink-icon.png?width=400&height=400&name=all-invoices-white-pink-icon.png 400w, https://www.basware.com/hs-fs/hubfs/all-invoices-white-pink-icon.png?width=800&height=800&name=all-invoices-white-pink-icon.png 800w, https://www.basware.com/hs-fs/hubfs/all-invoices-white-pink-icon.png?width=1200&height=1200&name=all-invoices-white-pink-icon.png 1200w, https://www.basware.com/hs-fs/hubfs/all-invoices-white-pink-icon.png?width=1600&height=1600&name=all-invoices-white-pink-icon.png 1600w, https://www.basware.com/hs-fs/hubfs/all-invoices-white-pink-icon.png?width=2000&height=2000&name=all-invoices-white-pink-icon.png 2000w, https://www.basware.com/hs-fs/hubfs/all-invoices-white-pink-icon.png?width=2400&height=2400&name=all-invoices-white-pink-icon.png 2400w" sizes="(max-width: 800px) 100vw, 800px"> </div> </div> <h3> All Invoices. Everywhere. </h3> <p> One system across the entire invoice lifecycle to consolidate systems, processes and simplify your business. </p> </div> </div> <div class="item"> <div class="item-content bg green"> <div class="ficon"> <div class="ficon"> <img src="https://www.basware.com/hs-fs/hubfs/Compliance-White-Purple-Icon%201.png?width=800&height=800&name=Compliance-White-Purple-Icon%201.png" alt="Compliance-White-Purple-Icon 1" loading="lazy" width="800" height="800" style="max-width: 100%; height: auto;" srcset="https://www.basware.com/hs-fs/hubfs/Compliance-White-Purple-Icon%201.png?width=400&height=400&name=Compliance-White-Purple-Icon%201.png 400w, https://www.basware.com/hs-fs/hubfs/Compliance-White-Purple-Icon%201.png?width=800&height=800&name=Compliance-White-Purple-Icon%201.png 800w, https://www.basware.com/hs-fs/hubfs/Compliance-White-Purple-Icon%201.png?width=1200&height=1200&name=Compliance-White-Purple-Icon%201.png 1200w, https://www.basware.com/hs-fs/hubfs/Compliance-White-Purple-Icon%201.png?width=1600&height=1600&name=Compliance-White-Purple-Icon%201.png 1600w, https://www.basware.com/hs-fs/hubfs/Compliance-White-Purple-Icon%201.png?width=2000&height=2000&name=Compliance-White-Purple-Icon%201.png 2000w, https://www.basware.com/hs-fs/hubfs/Compliance-White-Purple-Icon%201.png?width=2400&height=2400&name=Compliance-White-Purple-Icon%201.png 2400w" sizes="(max-width: 800px) 100vw, 800px"> </div> </div> <h3> Full Compliance. Complete Control. </h3> <p> The world’s only end-to-end, dual-sided compliance engine for complete invoice lifecycle management. </p> </div> </div> </div> </div> </div></div> <div id="hs_cos_wrapper_widget_1695827727802" class="hs_cos_wrapper hs_cos_wrapper_widget hs_cos_wrapper_type_module" style="" data-hs-cos-general-type="widget" data-hs-cos-type="module"><div class="bwm-cta-banner" style="background:url(https://www.basware.com/hubfs/Banners/Generic%20banners/basware-testimonial-pink.jpg) no-repeat center;margin-top:0; margin-bottom:0"> <div class="Container:narrow"> <h2>Want to know how you can make it happen?</h2> <p>Book a consultation call with our solutions experts to discuss the benefits of Basware Invoice Matching. </p> <div class="cta"> <span id="hs_cos_wrapper_widget_1695827727802_" class="hs_cos_wrapper hs_cos_wrapper_widget hs_cos_wrapper_type_cta" style="" data-hs-cos-general-type="widget" data-hs-cos-type="cta"><div class="hs-web-interactive-inline" style="" 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