Indicative and Programme Business Cases | The Treasury New Zealand

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href="/information-and-services/state-sector-leadership/investment-management-system" >Investment management</a> </li> <li> <a href="/information-and-services/state-sector-leadership/investment-management/better-business-cases" >Better Business Cases</a> </li> <li> Indicative and Programme Business Cases </li> </ol> </nav> </section> </div> </div> </div> </div> </div> </div> <main class="main-regions-wrapper"> <div class="site pre-content" role="region" aria-label="Pre-content"> <div class="site__inner container"> <div class="site__row row"> <div class="region region-pre-content"> <section id="block-tsy-theme-pagetitle-4" class="node__title block block-core block-page-title-block clearfix"> <h1 class="page-header mb-0"> <span>Indicative and Programme Business Cases</span> </h1> </section> </div> </div> </div> </div> <div class="site content"> <div class="site__inner container"> <div class="site__row row"> <div class="site__content col-12 has-sidebar" id="content"> <div class="region region-content"> <div data-drupal-messages-fallback class="hidden"></div> <section id="block-tsy-theme-better-social-sharing-buttons" class="block block-better-social-sharing-buttons block-social-sharing-buttons-block clearfix"> <div style="display: none"><link rel="preload" href="/modules/contrib/better_social_sharing_buttons/assets/dist/sprites/social-icons--no-color.svg" as="image" type="image/svg+xml" crossorigin="anonymous" /></div> <div class="social-sharing-buttons"> <a href="https://www.facebook.com/sharer/sharer.php?u=https://www.treasury.govt.nz/information-and-services/state-sector-leadership/investment-management/better-business-cases/indicative-and-programme-business-cases&title=Indicative%20and%20Programme%20Business%20Cases" target="_blank" title="Share to Facebook" aria-label="Share to Facebook" class="social-sharing-buttons__button share-facebook" rel="noopener"> <svg width="40px" height="40px" style="border-radius:0px;"> <use 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class="social-sharing-buttons__button share-linkedin" rel="noopener"> <svg width="40px" height="40px" style="border-radius:0px;"> <use href="/modules/contrib/better_social_sharing_buttons/assets/dist/sprites/social-icons--no-color.svg#linkedin" /> </svg> </a> </div> </section> <section id="block-tsy-theme-tsy-theme-system-main" class="block block-system block-system-main-block clearfix"> <div class="node node--type-page node--view-mode-full ds-1col clearfix"> <div class="prose page__body"><p class="lead">The Indicative (IBC) Business Case stage both give decision makers an early indication of the preferred way forward for an investment.</p><p>The IBC is used to seek approval of the shortlisted options or preferred option to progress to detailed planning.</p><p>It provides an early opportunity for the organisation and key stakeholders to influence the direction of the investment proposal and a stage gate for decision-makers to confirm they wish to progress with the investment proposal.</p><p>The IBC may be for a project or programme:</p><p>A project typically delivers outputs (such as an ICT system, an office building, a road). A project has:</p><ul><li>definite start and finish dates</li><li>a well-defined development path</li><li>a defined set of outcomes (we can be precise about what we will deliver)</li><li>a defined set of financial and other resources allocated to it.</li></ul><p>Benefits are achieved after the project has finished and the project plans should include activities to plan, measure and assess the benefits achieved.</p><p>Project management is suited to making tactical changes where there are closely bounded and scoped deliverables that can be relatively well defined (bounded change).</p><p>A programme typically delivers integrated outcomes, that enable significant organisational change (such as a new hospital, large military purchase requiring complex/multiple capability uplifts, a new line of business, even a new organisation).</p><p>A programme exists when it makes sense to bring together multiple projects under a single coordinating structure, as the individual projects contribute to the overall programme outcome. Programmes can include pieces of work that are not projects (such as ongoing business-as-usual activities) and can have a variety of structures.</p><p>Programme management is suited to strategic and transformational change initiatives where there are complex and changing inter-relationships in a wide, dynamic and uncertain environment (unbounded change).</p><div class="chunker-section"><h2 id="gateway">Gateway</h2><p>Gateway is mandatory for high-risk investments (and optional for medium-risk investments). Gateway reviews examine investments at key points in their life cycle to assess their progress and to rate the likelihood of successful deliver of their outcomes. At the IBC stage, you must complete Gate 1 review (Business Justification and Options) prior to seeking Cabinet approval. For a Programme Business Case you may also undertake a <a href="/information-and-services/state-sector-leadership/investment-management/gateway-reviews/types-investment-review#gate-0-strategic-assessment" data-entity-type="node" data-entity-uuid="14039a16-d903-40f4-b049-533645ed211d" data-entity-substitution="canonical">Gate 0 review (Strategic Assessment)</a>.</p></div><div class="chunker-section"><h2 id="cabinet-approval-of-the-ibc">Cabinet approval of the IBC</h2><p>If your investment requires Cabinet approval (as per CO (23) 9), you will need to submit your IBC to Cabinet summarised in a Cabinet Paper. The Treasury’s <a href="/publications/guide/cabinet-paper-guidance-business-case-approvals" data-entity-type="node" data-entity-uuid="551d4340-6c40-441d-bd25-febbc9afc5ba" data-entity-substitution="canonical">Guidance for Cabinet papers seeking business case approvals</a> should be used when writing your Cabinet paper. When the IBC has been approved you can start developing the Detailed Business Case (DBC).</p><p>For programmes, it is likely you will need to complete a Detailed and Implementation Business Case for each project in the programme.</p></div><div class="chunker-section"><h2 id="resources">Resources</h2><h3 id="indicative-business-case">Indicative Business Case</h3><div class="media--has-background-icon media media--type-document media--view-mode-teaser ds-1col clearfix"> <span class="file file-type-doc"> <a href="/sites/default/files/2023-10/indicative-business-case-template-guidance-2023.doc" type="application/msword">Indicative Business Case – Template and guidance</a> </span> <div class="media__meta"> <div class="field field-name-field-mimetype">DOC</div> <div class="field field-name-field-filesize">1.47 MB</div> </div> </div> <div class="media--has-background-icon media media--type-document media--view-mode-teaser ds-1col clearfix"> <span class="file file-type-ppt"> <a href="/sites/default/files/2015-04/bbc-indbus-pr-v2.ppt" type="application/vnd.ms-powerpoint">Indicative Business Case – Presentation</a> </span> <div class="media__meta"> <div class="field field-name-field-mimetype">PPT</div> <div class="field field-name-field-filesize">398.5 KB</div> </div> </div> <div class="media--has-background-icon media media--type-document media--view-mode-teaser ds-1col clearfix"> <span class="file file-type-docx"> <a href="/sites/default/files/2024-08/indicative-business-case-reviewer-assessment-tool-aug-2024.docx" type="application/vnd.openxmlformats-officedocument.wordprocessingml.document">Indicative Business Case – Reviewer assessment tool</a> </span> <div class="media__meta"> <div class="field field-name-field-mimetype">DOCX</div> <div class="field field-name-field-filesize">165.36 KB</div> </div> </div> <div class="media--has-background-icon media media--type-document media--view-mode-teaser ds-1col clearfix"> <span class="file file-type-pdf"> <a href="/sites/default/files/2024-08/guide-cab-paper-business-case-approvals.pdf" type="application/pdf">Cabinet paper guidance for business case approvals</a> </span> <div class="media__meta"> <div class="field field-name-field-mimetype">PDF</div> <div class="field field-name-field-filesize">459.21 KB</div> </div> </div> <div class="media--has-background-icon media media--type-document media--view-mode-teaser ds-1col clearfix"> <span class="file file-type-pdf"> <a href="/sites/default/files/2023-11/gateway-review-1-nov23.pdf" type="application/pdf">Gateway Review Process: Review 1 – Business Justification & Options – Indicative Business Case</a> </span> <div class="media__meta"> <div class="field field-name-field-mimetype">PDF</div> <div class="field field-name-field-filesize">803.1 KB</div> </div> </div> <hr><h3 id="programme-business-case">Programme Business Case</h3><div class="media--has-background-icon media media--type-document media--view-mode-teaser ds-1col clearfix"> <span class="file file-type-doc"> <a href="/sites/default/files/2023-10/programme-business-case-template-guidance-2023.doc" type="application/msword">Programme Business Case – Template and guidance</a> </span> <div class="media__meta"> <div class="field field-name-field-mimetype">DOC</div> <div class="field field-name-field-filesize">1.17 MB</div> </div> </div> <div class="media--has-background-icon media media--type-document media--view-mode-teaser ds-1col clearfix"> <span class="file file-type-ppt"> <a href="/sites/default/files/2015-04/bbc-prgbus-pr-v2.ppt" type="application/vnd.ms-powerpoint">Programme Business Case – Presentation</a> </span> <div class="media__meta"> <div class="field field-name-field-mimetype">PPT</div> <div class="field field-name-field-filesize">391 KB</div> </div> </div> <div class="media--has-background-icon media media--type-document media--view-mode-teaser ds-1col clearfix"> <span class="file file-type-docx"> <a href="/sites/default/files/2024-08/programme-business-case-reviewer-assessment-tool-aug-2024.docx" type="application/vnd.openxmlformats-officedocument.wordprocessingml.document">Programme Business Case – Reviewer assessment tool</a> </span> <div class="media__meta"> <div class="field field-name-field-mimetype">DOCX</div> <div class="field field-name-field-filesize">283.09 KB</div> </div> </div> <div class="media--has-background-icon media media--type-document media--view-mode-teaser ds-1col clearfix"> <span class="file file-type-pdf"> <a href="/sites/default/files/2024-08/guide-cab-paper-business-case-approvals.pdf" type="application/pdf">Cabinet paper guidance for business case approvals</a> </span> <div class="media__meta"> <div class="field field-name-field-mimetype">PDF</div> <div class="field field-name-field-filesize">459.21 KB</div> </div> </div> <div class="media--has-background-icon media media--type-document media--view-mode-teaser ds-1col clearfix"> <span class="file file-type-pdf"> <a href="/sites/default/files/2023-11/gateway-review-0-nov23.pdf" type="application/pdf">Gateway Review Process: Review 0 – Strategic Assessment</a> </span> <div class="media__meta"> <div class="field field-name-field-mimetype">PDF</div> <div class="field field-name-field-filesize">834.17 KB</div> </div> </div> </div></div> </div> </section> </div> </div> <aside class="site__sidebar" role="complementary"> <span class="sr-only" id="sidebar-anchor" aria-hidden="true" aria-disabled="true">Sidebar anchor</span> <div class="site__sidebar-inner"> <div class="region region-sidebar"> <nav role="navigation" id="block-tsy-theme-mainmenu-4" class="navigation navigation--secondary hidden-sm hidden-xs hidden-print"> <strong class="block-title h2">In this section</strong> <ul class="menu nav"> <li data-id="b6f710aa" class="menu__item is-collapsed"> <a href="/information-and-services/financial-management-and-advice" class="menu__link" data-drupal-link-system-path="node/43">Financial 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