RePEc: Tips and tricks for archive maintainers

<!DOCTYPE html> <html><head><title>RePEc: Tips and tricks for archive maintainers</title> <meta charset="utf-8"> <meta http-equiv="X-UA-Compatible" content="IE=edge"> <meta name="viewport" content="width=device-width, initial-scale=1.0"> <link rel="stylesheet" href="https://maxcdn.bootstrapcdn.com/bootstrap/4.0.0/css/bootstrap.min.css" integrity="sha384-Gn5384xqQ1aoWXA+058RXPxPg6fy4IWvTNh0E263XmFcJlSAwiGgFAW/dAiS6JXm" crossorigin="anonymous"> <link rel="stylesheet" href="/css/font-awesome.min.css">   <link href="/css/normalnew.css" rel="stylesheet" type="text/css"/> <link href="/css/pushy.css" rel="stylesheet" type="text/css"/> <link rel="icon" type="image.jpg" href="/favicon.ico">  <script type='text/javascript'> var captchaContainer = null; var loadCaptcha = function() { captchaContainer = grecaptcha.render('captcha_container', { 'sitekey' : '6LdQebIaAAAAACSKxvbloyrkQ_q-MqhOAGgD5PQV', 'callback' : function(response) { console.log(response); } }); }; </script> <META NAME="keywords" 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<span class="share-block"> <a class="share-twitter fa fa-twitter" href="#" title="Share on Twitter"></a>   <share-to-mastodon message="Found on RePEc/IDEAS:" url='https://ideas.repec.org/t/syntax.html'><img src="/images/mastodon.svg" height=15></share-to-mastodon> <a href="https://bsky.app/intent/compose?text=Found%20on%20RePEc/IDEAS:%20https://ideas.repec.org/t/syntax.html%20💡" target="_NEW"><img src="/images/bluesky.svg" height=15></a> <a class="share-facebook fa fa-facebook" href="#" title="Share on Facebook"></a> <a class="share-reddit fa fa-reddit" href="#" title="Share on Reddit"></a> <a class="share-linkedin fa fa-linkedin" href="#" title="Share on LinkedIn"></a>   <a class="share-email fa fa-envelope" href="#" title="Share by Email"></a> <a class="share-print fa fa-print" href="#" title="Print this page"></a> </span> <span id="myideas"> <a href="/cgi-bin/myideas.cgi" data-toggle="tooltip" title="MyIDEAS: not logged in"> <i class="fa fa-lightbulb-o"></i> <i class="fa fa-lock"></i> </a> </span> <script> function loadDoc(url,cfunc) { var xhttp = new XMLHttpRequest(); xhttp.onreadystatechange = function() { if (xhttp.readyState == 4 && xhttp.status == 200) { cfunc(xhttp); } }; xhttp.open("GET", url, true); xhttp.send(); } function myFunction(xhttp) { document.getElementById("response").innerHTML = xhttp.responseText; } </script><span id="response"></span> </div> </div> <div id="content-block"> <H2>FAQ for RePEc archive maintainers, syntax issues</H2> <div class="panel" style="border-bottom: 1px solid #ddd;"> <div class="panel-heading"> <h4 class="panel-title"> <a href="#faq1" data-toggle="collapse" class="collapsed">Where can I find a detailed description of the templates? </a> </h4> </div> <div class="panel-collapse collapse" role="tabpanel" id="faq1"> <div class="row"> <div class="col-xs-12 col-sm-6"> The step-by-step instructions have a general overview of the various templates: <A HREF=/t/archtemplate.html>archive template</A>, <A HREF=/t/seritemplate.html>series template</A>, <A HREF=/t/papertemplate.html>paper template</A>, <A HREF=/t/articletemplate.html>article template</A>, <A HREF=/t/softwaretemplate.html>software component template</A>, <A HREF=/t/chaptertemplate.html>chapter template</A>, <A HREF=/t/booktemplate.html>book template</A>. If you wish to use empty templates to copy and paste, then fill in, they are <A HREF=/templates.html>here</A>. Finally, to get all details, read the <A HREF=/p/rpc/rdfdoc/redif.html>full documentation</A>. </div> </div> </div> <div class="panel-heading"> <h4 class="panel-title"> <a href="#faq2" data-toggle="collapse" class="collapsed">Do I still need to start lines with a space or tab? </a> </h4> </div> <div class="panel-collapse collapse" role="tabpanel" id="faq2"> <div class="row"> <div class="col-xs-12 col-sm-6"> No. This used to be a requirement earlier, but it proved to be too cumbersome. Now, it is only necessary if you happen to have a line starting with a word immediately followed by a colon (":"), and this word is not supposed to be a field tag. </div> </div> </div> <div class="panel-heading"> <h4 class="panel-title"> <a href="#faq3" data-toggle="collapse" class="collapsed">How can check the syntax of my templates? </a> </h4> </div> <div class="panel-collapse collapse" role="tabpanel" id="faq3"> <div class="row"> <div class="col-xs-12 col-sm-6"> Econpapers now makes available an <A HREF=http://econpapers.repec.org/scripts/redifcheck.pl>interactive syntax checker</A>. Watch also the monthly emails you get from RePEc: if you have syntax errors in your templates, there will be a link with a listing. </div> </div> </div> <div class="panel-heading"> <h4 class="panel-title"> <a href="#faq3a" data-toggle="collapse" class="collapsed">Why do I get an error message when I check my templates in a web browser? </a> </h4> </div> <div class="panel-collapse collapse" role="tabpanel" id="faq3a"> <div class="row"> <div class="col-xs-12 col-sm-6"> Your templates have a <I>.rdf</I> that matches the extension of another standard that was created after the one from RePEc. Web browsers expect the other one, unfortunately. You can still see your templates properly if you right-click and "view source". </div> </div> </div> <div class="panel-heading"> <h4 class="panel-title"> <a href="#faq4" data-toggle="collapse" class="collapsed">Do handles need to be in lower case? </a> </h4> </div> <div class="panel-collapse collapse" role="tabpanel" id="faq4"> <div class="row"> <div class="col-xs-12 col-sm-6"> There is no such requirement. Some services, however, appreciate when all series directory names are in lower case. </div> </div> </div> <div class="panel-heading"> <h4 class="panel-title"> <a href="#faq5" data-toggle="collapse" class="collapsed">How can I add a new series to our archive? </a> </h4> </div> <div class="panel-collapse collapse" role="tabpanel" id="faq5"> <div class="row"> <div class="col-xs-12 col-sm-6"> This is quite simple. Add another series template to your <I>aaaseri.rdf</I> file, where <I>aaa</I> is your archive code. Make sure that the series handle is the archive handle plus six letters, for example <I>RePEc:aaa:wpaper</I>. Then create a <I>wpaper</I> directory within you archive directory. For more details, see the series template description from the <A HREF=/t/seritemplate.html>step-by-step instructions</A> </div> </div> </div> <div class="panel-heading"> <h4 class="panel-title"> <a href="#faq5a" data-toggle="collapse" class="collapsed">My serial changed its name. What should I do? </a> </h4> </div> <div class="panel-collapse collapse" role="tabpanel" id="faq5a"> <div class="row"> <div class="col-xs-12 col-sm-6"> You have two options: <OL> <LI><B>Change the name for all issues, including the past ones</B>: For this, just change the <I>Name</I> field in your series template. <LI><B>Create a new series with the new name</B>: Add another series template to your <I>aaaseri.rdf</I> file, where <I>aaa</I> is your archive code. Make sure that the series handle is the archive handle plus six letters, for example <I>RePEc:aaa:wpaper</I>. Then create a <I>wpaper</I> directory within you archive directory. For more details, see the series template description from the <A HREF=/t/seritemplate.html>step-by-step instructions</A>. Note that you can link the two serials by adding the handles of the other serial in the series templates with the <I>Predecessor</I> and <I>Successor</I> fields. That way, they will be considered as one for statistical purposes, for example. </div> </div> </div> <div class="panel-heading"> <h4 class="panel-title"> <a href="#faq6" data-toggle="collapse" class="collapsed">Where can I get a list of file types? </a> </h4> </div> <div class="panel-collapse collapse" role="tabpanel" id="faq6"> <div class="row"> <div class="col-xs-12 col-sm-6"> File types are less important now that browsers recognize most file types by the file extension. In any case, a listing of file types is available <A HREF=/templates.html>here</a>. </div> </div> </div> <div class="panel-heading"> <h4 class="panel-title"> <a href="#faq7" data-toggle="collapse" class="collapsed">Where are all the JEL codes? </a> </h4> </div> <div class="panel-collapse collapse" role="tabpanel" id="faq7"> <div class="row"> <div class="col-xs-12 col-sm-6"> You can find them <A HREF=/j/>here</A>. </div> </div> </div> <div class="panel-heading"> <h4 class="panel-title"> <a href="#faq8" data-toggle="collapse" class="collapsed">What common syntax errors should I look out for? </a> </h4> </div> <div class="panel-collapse collapse" role="tabpanel" id="faq8"> <div class="row"> <div class="col-xs-12 col-sm-6"> <h5>Spelling...</h5> Plain spelling mistakes, like <i>Auhtor-Name:</i>, <i>Lenght:</i>, <i>Title :</i> (note the extra space between "Title" and ":") happen. Using preset templates prevents that. <h5>Use of inexistent items</h5> Our scripts will stumble on items that are unknown to them. For example, <i>File-Address:</i> does not exist, use <i>File-URL:</i> instead. See the <a HREF=/p/rpc/rdfdoc/redif.html>ReDIF documentation</a> for a complete list of available items. <h5>Line starts with inappropriate item</h5> This can happen accidentally, for example with a title or an abstract, when by chance a line starts with a word immediately followed by a colon (":"). This is then interpreted as a tag header. The solution is to let a space precede this word. <h5>Bad use of clusters</h5> Information about an author has to be in one single cluster, before starting with the co-author. the same applies to various other clusters, like <i>File-*</i>, <i>Maintainer-*</i>, <i>Publisher-*</i>, etc. All clusters have to start with the <i>*-Name:</i>, for example <i>Author-Name:</i>, except for <i>File-*</i> that starts with <i>File-URL:</i>. <h5>Problems with handles</h5> Each entry must have a handle that is unique. Each handle must contain the proper archive code (3 letters) and the proper series code (6 characters). For example, for a paper it would be <i>RePEc:cre:crefwp:75</i> or <i>RePEc:wop:turnip:planting3456</i>. <h5><i>File-URL:</i> wraps in the address</h5> <i>File-URL:</i> should not wrap in the middle of the address, no browser can understand that. The address can be put on a separate line, though, as long as it starts with a space. <h5>Series handles do not match</h5> The handle for each series is specified in <tt>aaaseri.rdf</tt> and should have 6 characters (<tt>RePEc:aaa:ssssss</tt>). The items of this series should be located in a directory with the same 6 character name. Each item handle should contain the same 6 character code. <h5>How to find out about mistakes</h5> EconPapers now offers a handy service listing all possible syntax mistakes and bad URLs. To find how your archive or series fared, find it in the <a HREF=http://econpapers.repec.org/check/>RePEc Data Check</a>. </div> </div> </div> <div class="panel-heading"> <h4 class="panel-title"> <a href="#faq9" data-toggle="collapse" class="collapsed">Authors complain that their work does not show up in the RePEc Author Service. Why? </a> </h4> </div> <div class="panel-collapse collapse" role="tabpanel" id="faq9"> <div class="row"> <div class="col-xs-12 col-sm-6"> This is typically because the template is rejected because of a syntax error. Check the syntax <A HREF=http://econpapers.repec.org/check/>here</A>. If the syntax appears correct, the problem has typically to do with inappropriate information in the <I>Author-Name:</I> field. There should be one field for each author, and it should contain only the name. Affiliations belong in <I>Author-Workplace-Name:</I>, email addresses in <I>Author-Email:</I>. Finally, the names should be specified as <I>First Last</I> or <I>Last, First</I>. Anything else will confuse the <A HREF=http://authors.repec.org/>RePEc Author Service</A>. Note that you get the RePEc Author Service to automatically accept a paper into the author's profile. The procedure is described a few questions lower. <P> Another reason why material does not show up is that RePEc has difficulties downloading your data. Again, check for your archive <A HREF=http://econpapers.repec.org/check/>here</A> for any message in this regard. If you do not understand the message, this <A HREF=http://econpapers.repec.org/archiveFAQ.htm>page</A> can help you. </div> </div> </div> <div class="panel-heading"> <h4 class="panel-title"> <a href="#faq9a" data-toggle="collapse" class="collapsed">How can I get my serials listed in the publication tab of my institution's entry at EDIRC? </a> </h4> </div> <div class="panel-collapse collapse" role="tabpanel" id="faq9a"> <div class="row"> <div class="col-xs-12 col-sm-6"> To have your series listed on <A HREF="https://edirc.repec.org/">EDIRC</A>, you need to have its handle mentioned in the series template. Look up the handle on EDIRC (it starts with <I>RePEc:edi:</I>) and then use it at the end of your Provider-* block with a Provider-Institution field, for example:<P> <i>Provider-Institution: RePEc:edi:degraca</I> </div> </div> </div> <div class="panel-heading"> <h4 class="panel-title"> <a href="#faq10" data-toggle="collapse" class="collapsed">I do not understand the error message of the template syntax checker. Can you help? </a> </h4> </div> <div class="panel-collapse collapse" role="tabpanel" id="faq10"> <div class="row"> <div class="col-xs-12 col-sm-6"> This answer will be filled with suggestions from users as they come in. </div> </div> </div> <div class="panel-heading"> <h4 class="panel-title"> <a href="#faq11" data-toggle="collapse" class="collapsed">My working paper series has been selected for inclusion in Econlit. What do I need to do? </a> </h4> </div> <div class="panel-collapse collapse" role="tabpanel" id="faq11"> <div class="row"> <div class="col-xs-12 col-sm-6"> Econlit requires more information than RePEc does. But most of this information can be provided with the regular RePEc tags. Make sure there is: <I>Abstract:</I>, <I>Keywords:</I>, <I>Classification-JEL:</I>, <I>Length:</I>, <I>Creation-Date:</I>. In addition, Econlit requires that first and last names of all authors are explicitely specified. Thus, after each <I>Author-Name:</I>, put the tags <I>Author-Name-First:</I> and <I>Author-Name-Last:</I>. </div> </div> </div> <div class="panel-heading"> <h4 class="panel-title"> <a href="#faq12" data-toggle="collapse" class="collapsed">How can I make that an item is automatically added to an author's profile? </a> </h4> </div> <div class="panel-collapse collapse" role="tabpanel" id="faq12"> <div class="row"> <div class="col-xs-12 col-sm-6"> Usually, an item is added to an author's profile by having this author claiming it in the <A HREF="https://authors.repec.org/">RePEc Author Service</A>. This can take some itme. You can shorten the process by linking to the author profile directly in the templates you manage. At the end of the <I>Author-*</I> cluster, add a line like this:<BR> <I>Author-Person: pxx00</I><BR> where <I>pxx00</I> is the short-ID that can be found on an author's page on <A HREF=http://ideas.repec.org/i/e.html>IDEAS</A> or with this <A HREF=/cgi-bin/shortid.cgi>lookup tool</A>. Make sure, as always, that <I>Author-Name:</I> is the first element of the cluster. Also, be extra careful to use the correct author short-ID, any error may attribute the paper to someone else! </div> </div> </div> <div class="panel-heading"> <h4 class="panel-title"> <a href="#faq13" data-toggle="collapse" class="collapsed">How do I get Word to save a simple text file, as required? </a> </h4> </div> <div class="panel-collapse collapse" role="tabpanel" id="faq13"> <div class="row"> <div class="col-xs-12 col-sm-6"> See <A HREF=/t/word.html>here</A>. </div> </div> </div> <div class="panel-heading"> <h4 class="panel-title"> <a href="#faq14" data-toggle="collapse" class="collapsed">How do I get Word to save a file with extension <I>.rdf</I>? </a> </h4> </div> <div class="panel-collapse collapse" role="tabpanel" id="faq14"> <div class="row"> <div class="col-xs-12 col-sm-6"> See <A HREF=/t/word.html>here</A>. </div> </div> </div> <div class="panel-heading"> <h4 class="panel-title"> <a href="#faq15" data-toggle="collapse" class="collapsed">Which character set is used for templates? </a> </h4> </div> <div class="panel-collapse collapse" role="tabpanel" id="faq15"> <div class="row"> <div class="col-xs-12 col-sm-6"> By default, RePEc assumes that your template files are encoded in ISO-LATIN-1 or Windows-1252. If you want to use UTF-8, make sure that your files start with a <A HREF="http://en.wikipedia.org/wiki/Byte_order_mark">byte-order mark</A>, making sure the template-type declaration is still at the start of a subsequent line. Alternatively, you can now use the extension <I>.redif</I> (instead of <I>.rdf</I>) to signal the file is UTF-8 encoded. </div> </div> </div> <div class="panel-heading"> <h4 class="panel-title"> <a href="#faq16" data-toggle="collapse" class="collapsed">My listings on the RePEc websites have plenty of funny characters. What can I do? </a> </h4> </div> <div class="panel-collapse collapse" role="tabpanel" id="faq16"> <div class="row"> <div class="col-xs-12 col-sm-6"> The most likely issue is that you use one character set to write your templates, but then save your file in another character set. This happens most frequently with UTF-8 character sets ("Unicode") that are in a file that does not have a byte-order mark or an .rdf extension instead of .redif. See question above or a more extensive <A HREF="https://blog.repec.org/2017/07/27/why-do-some-words-look-weird-on-repec-sites/">blog post</A>. </div> </div> </div> </div> <HR> Comments and additions about your own experience are welcome. 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RePEc: Tips and tricks for archive maintainers