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The Jira or JSM mail handler fails to connect to the GMAIL server after some time when using Oauth 2.0 | Jira | Atlassian Documentation

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If you are running a Server product, you can visit the <a rel="nofollow" href="https://www.atlassian.com/migration/assess/journey-to-cloud" title="https://www.atlassian.com/migration/assess/journey-to-cloud" class="external-link">Atlassian Server end of support</a> announcement to review your migration options.</p><p><em>*Except Fisheye and Crucible</em></p> </div> &nbsp;&nbsp;&nbsp;&nbsp;<div class="toc-macro client-side-toc-macro conf-macro output-block" data-hasbody="false" data-headerelements="H1,H2,H3,H4,H5,H6,H7" data-macro-name="toc" data-structure="flat"> </div><p></p><h1 id="TheJiraorJSMmailhandlerfailstoconnecttotheGMAILserveraftersometimewhenusingOauth2.0-Summary">Summary</h1><p><span style="color: rgb(23,43,77);">Since&nbsp;</span><a rel="nofollow" style="text-decoration: none;" href="https://confluence.atlassian.com/jirasoftware/jira-software-8-10-x-release-notes-1004948108.html">Jira 8.10.0 (or in Service Management 4.10.0)</a><span style="color: rgb(23,43,77);">, it has become possible to configure incoming Mail Handlers using the Oauth 2.0 Authentication instead of the Basic Authentication, which will be eventually deprecated by Google and Microsoft.</span></p><p><span style="color: rgb(23,43,77);">If a Jira or a Service Management (JSM) Mail Handler is configured using a <strong>GMAIL server</strong> with <strong>Oauth 2.0</strong>, the connection between the Jira application and GMAIL will fail after a certain amount of time (1h or 30 days later), due to 2 known bugs. This knowledge base article is meant to list the known bugs which are related to the <strong>GMAIL + Oauth 2.0</strong> integration, how to identify them, and how to work around them.</span></p><h1 id="TheJiraorJSMmailhandlerfailstoconnecttotheGMAILserveraftersometimewhenusingOauth2.0-Environment">Environment</h1><ul style="list-style-type: square;"><li>Jira Server/Data Center on 8.10.0 or any higher version</li><li>Or Jira Service Management (JSM) on 4.10.0 or any higher version</li></ul><h1 id="TheJiraorJSMmailhandlerfailstoconnecttotheGMAILserveraftersometimewhenusingOauth2.0-Diagnosis">Diagnosis</h1><ul style="list-style-type: square;"><li><span style="color: rgb(23,43,77);">An Oauth 2.0 integration was configured in the page below, with Google as the provider</span><ul style="list-style-type: square;"><li>In <strong style="text-align: left;">⚙ &gt; System &gt; Oauth 2.0</strong><span style="color: rgb(23,43,77);"><span>&nbsp;</span>(for Jira versions 8.10.x-8.21.x)</span></li><li>Or in <strong style="text-align: left;">⚙ &gt; System &gt;<span>&nbsp;</span><span style="color: rgb(23,43,77);">Application links</span></strong><span style="color: rgb(23,43,77);"><span>&nbsp;</span>(for Jira versions 8.22.x+)</span></li></ul></li><li>An incoming Jira (or JSM) mail handler was configured using a GMAIL mail server along with the Oauth 2.0 integration:<ul style="list-style-type: square;"><li>In <strong>⚙ &gt; System &gt; Incoming Mail</strong> (in case of a Jira Mail Handler)</li><li>In <strong>Project Settings &gt; Email requests</strong> (in case of a JSM Mail Handler)</li></ul></li><li>If any the following observation is made, then <strong>Root Cause 1</strong> is relevant<ul style="list-style-type: square;"><li>The Mail Handler is configured with the <strong>SECURE_IMAP</strong> protocol</li><li>The connection between Jira and the Mail Server <strong>fails about 30 days later</strong></li><li><p>The following error is found in the file<span>&nbsp;</span><strong>atlassian-jira-outgoing-mail.log</strong>:</p> <div class="code-block conf-macro output-block" data-hasbody="true" data-macro-name="sp-macrooverride-plaintextbody-block"> <pre><code class="language-none">2023-01-03 16:27:00,008+0000 ERROR [] Caesium-1-2 anonymous GMAIL Mail Handler [c.a.m.s.managers.jira.OFBizMailServerManager] OAuth2 token not found for id=&lt;TOKEN_ID&gt;.</code></pre> </div> </li></ul></li><li>If any the following observation is made, then <strong>Root Cause 2</strong>&nbsp;is relevant<ul style="list-style-type: square;"><li>The Mail Handler is configured with the <strong>SECURE_POP</strong> protocol</li><li>The connection between Jira and the Mail Server <strong>fails</strong> <strong>1 hour later</strong></li><li><p>The following error will is found in the file<span>&nbsp;</span><strong>atlassian-jira-incoming-mail.log</strong>:</p> <div class="code-block conf-macro output-block" data-hasbody="true" data-macro-name="sp-macrooverride-plaintextbody-block"> <pre><code class="language-none">2023-01-12 08:40:00,261+0000 ERROR [GMAIL Server] Caesium-1-3 anonymous GMAIL Mail Handler GMAIL Mail Handler[10100]: Messaging Exception in service 'com.atlassian.jira.service.services.mail.MailFetcherService$MessageProviderImpl' when getting mail: Open failed javax.mail.MessagingException: Open failed; nested exception is: java.io.IOException: STAT command failed: [AUTH] Invalid credentials. at com.sun.mail.pop3.POP3Folder.open(POP3Folder.java:220) [jakarta.mail-1.6.5-atlassian-2.jar:1.6.5-atlassian-2] at com.atlassian.jira.service.services.mail.MailFetcherService$MessageProviderImpl.getAndProcessMail(MailFetcherService.java:160) [jira-api-8.20.15.jar:?] at com.atlassian.jira.service.services.mail.MailFetcherService.processMessages(MailFetcherService.java:388) [jira-api-8.20.15.jar:?]</code></pre> </div> </li><li><p>If the debugging package<span>&nbsp;</span><strong>com.atlassian.mail.auth</strong><span>&nbsp;</span>is enabled with the<span>&nbsp;</span><strong>DEBUG</strong><span>&nbsp;</span>level, the following error will be found in the file<span>&nbsp;</span><strong>atlassian-jira-incoming-mail.log</strong>:</p> <div class="code-block conf-macro output-block" data-hasbody="true" data-macro-name="sp-macrooverride-plaintextbody-block"> <pre><code class="language-none">2023-01-12 08:40:00,126+0000 DEBUG [GMAIL Server] Caesium-1-3 anonymous GMAIL Mail Handler DEBUG POP3: AUTH XOAUTH2 using one line authentication format 2023-01-12 08:40:00,227+0000 DEBUG [GMAIL Server] Caesium-1-3 anonymous GMAIL Mail Handler DEBUG POP3: AUTH XOAUTH2 failed, THROW: 2023-01-12 08:40:00,227+0000 DEBUG [GMAIL Server] Caesium-1-3 anonymous GMAIL Mail Handler java.io.EOFException: OAUTH2 authentication failed: {"status":"400","schemes":"Bearer","scope":"https://mail.google.com/"}</code></pre> </div> </li></ul></li></ul><h1 id="TheJiraorJSMmailhandlerfailstoconnecttotheGMAILserveraftersometimewhenusingOauth2.0-Cause">Cause</h1><h2 id="TheJiraorJSMmailhandlerfailstoconnecttotheGMAILserveraftersometimewhenusingOauth2.0-RootCause1">Root Cause 1</h2><p>The Jira/JSM Mail Handler is configured using <strong>SECURE_IMAP</strong>, and we are facing the known bug linked below. Because of this bug, if a Mail Handler is using the combination <strong>GMAIL + IMAP + OAUTH 2.0</strong>, the Mail Handler will eventually fail to connect to the GMAIL mail server <strong>after 30 days</strong>, and the Jira admin will be forced to re-authorize the mail server from the UI.</p><p> <span class="jira-issue conf-macro output-block" data-client-id="SINGLE_144880e9-a353-312f-9412-ed028e8166fa_1189803281_anonymous" data-hasbody="false" data-jira-key="JRASERVER-74666" data-macro-name="jira"> <a class="jira-issue-key" href="https://jira.atlassian.com/browse/JRASERVER-74666"><span class="aui-icon aui-icon-wait issue-placeholder"> </span>JRASERVER-74666</a> - <span class="summary">Getting issue details...</span> <span class="aui-lozenge aui-lozenge-subtle aui-lozenge-default issue-placeholder">STATUS</span> </span> </p><h2 id="TheJiraorJSMmailhandlerfailstoconnecttotheGMAILserveraftersometimewhenusingOauth2.0-RootCause2">Root Cause 2</h2><p>The Jira/JSM Mail Handler is configured using <strong>SECURE_POP</strong>, and we are facing the known bug linked below. Because of this bug, if a Mail Handler is using the combination <strong>GMAIL + POP + OAUTH 2.0</strong>, the Mail Handler will eventually fail to connect to the GMAIL mail server <strong>after 1h</strong>, and the Jira admin will be forced to re-authorize the mail server from the UI.</p><p> <span class="jira-issue conf-macro output-block" data-client-id="SINGLE_144880e9-a353-312f-9412-ed028e8166fa_1189803281_anonymous" data-hasbody="false" data-jira-key="JRASERVER-74728" data-macro-name="jira"> <a class="jira-issue-key" href="https://jira.atlassian.com/browse/JRASERVER-74728"><span class="aui-icon aui-icon-wait issue-placeholder"> </span>JRASERVER-74728</a> - <span class="summary">Getting issue details...</span> <span class="aui-lozenge aui-lozenge-subtle aui-lozenge-default issue-placeholder">STATUS</span> </span> </p><h1 id="TheJiraorJSMmailhandlerfailstoconnecttotheGMAILserveraftersometimewhenusingOauth2.0-Solution">Solution</h1><h2 id="TheJiraorJSMmailhandlerfailstoconnecttotheGMAILserveraftersometimewhenusingOauth2.0-SolutionforRootCause1">Solution for Root Cause 1</h2><h3 id="TheJiraorJSMmailhandlerfailstoconnecttotheGMAILserveraftersometimewhenusingOauth2.0-Workaround1-ShortTermworkaround">Workaround 1 - Short Term workaround</h3><p>After you observe that the Mail Handlers associated to the problematic GMAIL Server fail to fetch emails, do the following:</p><ul class="alternate"><li>Edit the Mail Server configuration in<span>&nbsp;</span><strong>⚙ &gt; System &gt; Incoming Mail</strong></li><li>Re-select the Oauth 2.0 integration in the<span>&nbsp;</span><strong>authentication method</strong></li><li>Re-authorize the mail server, Re-test the connection, and save the configuration</li></ul><h3 id="TheJiraorJSMmailhandlerfailstoconnecttotheGMAILserveraftersometimewhenusingOauth2.0-Workaround2-LongTermworkaround">Workaround 2 - Long Term workaround</h3><p>A long term workaround is to force update the expiration date of the<span>&nbsp;</span><strong>Refresh token</strong><span>&nbsp;</span>to many years in the future, for example the year 2099 by using the Epoch Timestamp 4101054453000.</p><p>The steps are listed below, and need to be repeated for each Jira Mail Server that is already configured, and also to any Jira Mail Server that will be configured in the future:</p><ul class="alternate"><li><p>Run the following SQL query after replacing &lt;NAME&gt; with the name of the Mail Server:</p> <div class="code-block conf-macro output-block" data-hasbody="true" data-macro-name="sp-macrooverride-plaintextbody-block"> <pre><code class="language-none">select * from mailserver where name = &lt;NAME&gt;;</code></pre> </div> <pre class="code-java"><br></pre></li><li>Check the<span>&nbsp;</span><strong>auth_conf</strong><span>&nbsp;</span>column and take the value from the<span>&nbsp;</span><strong>tokenId</strong><span>&nbsp;</span>field</li><li><p>Run the following SQL query after replacing &lt;TOKEN_ID&gt; with the Token ID obtained from the previous step:</p> <div class="code-block conf-macro output-block" data-hasbody="true" data-macro-name="sp-macrooverride-plaintextbody-block"> <pre><code class="language-none">update "AO_723324_CLIENT_TOKEN" set "REFRESH_TOKEN_EXPIRATION" = 4101054453000 where "ID" = &lt;TOKEN_ID&gt;; </code></pre> </div> </li></ul><h2 id="TheJiraorJSMmailhandlerfailstoconnecttotheGMAILserveraftersometimewhenusingOauth2.0-SolutionforRootCause2">Solution for Root Cause 2</h2><p>Switch from the <strong>SECURE_POP</strong> to the <strong>SECURE_IMAP</strong> protocol.</p><p><img alt="(warning)" data-emoticon-name="warning" class="emoticon emoticon-warning" src="/s/ym1mk8/8804/1jpfuow/_/images/icons/emoticons/warning.svg"> Note that, by switching to the&nbsp;<strong>SECURE_IMAP</strong> protocol, even though the mail connection will no longer fail after 1h, it will instead fail after 30 days (due to the other bug mentioned in <strong>Root Cause 1</strong>). To prevent this other bug from occurring, please apply the workaround mentioned in the section <strong>Solution for Root Cause1 &gt; Workaround 2 - Long Term workaround</strong>.</p><p><br class="atl-forced-newline"><br class="atl-forced-newline"><!--$body--> </p> </div> </div> <div class="content-page-last-modified-date"> Last modified on Jan 24, 2023 </div> <div class="content-page-cache-information"> <!-- Populated in JS as the content is dynamic --> </div> <div class="content-page-was-this-helpful"> <div class="was-this-helpful"> <p class="was-this-helpful-question-text">Was this helpful?</p> <a class="was-this-helpful-yes">Yes</a> <div class="was-this-helpful-no-reason-menu"> <a class="was-this-helpful-no">No</a> <div class="was-this-helpful-no-reason-dropdown"> <form> <radiogroup> <div class="reason-radio-box"> <label><input type="radio" name="was-this-helpful-no-reason" value="It wasn't accurate"> It wasn't accurate</label> </div> <div class="reason-radio-box"> <label><input type="radio" name="was-this-helpful-no-reason" value="It wasn't clear"> It wasn't clear</label> </div> <div class="reason-radio-box"> <label><input type="radio" name="was-this-helpful-no-reason" value="It wasn't relevant"> It wasn't relevant</label> </div> </radiogroup> </form> </div> </div> <a class="report-a-problem">Provide feedback about this article</a> </div> </div> <div class="page-sidebars-embedded-content"> <div class="page-sidepanel sidepanel-related-content"> <h4>Related content</h4> <ul> <li class="no-related-content-results">No related content found</li> </ul> </div> </div> <div class="k15t-plugin-attribution"> Powered by <a href="http://www.atlassian.com/" target="_blank">Confluence</a> and <a href="https://www.k15t.com/go/scroll-viewport" target="_blank" rel="nofollow">Scroll Viewport</a>. </div> </article> </div> </div> </div> </main> <footer class="cac-footer" > <div class="footer-internals"> <div class="footer-sidebar-padder"></div> <div class="footer-content"> <div class="footer-logo-wrapper"> <a class="footer-logo" href="https://www.atlassian.com/">Atlassian</a> </div> <ul> <li class="footer-notice-at-collection atl-policy-link-container"> <a class="atl-policy-link atl-policy-link-text" href="https://www.atlassian.com/legal/privacy-policy#additional-disclosures-for-ca-residents" > Notice at Collection </a> </li> <li class="footer-privacy-policy"><a href="https://www.atlassian.com/legal/privacy-policy">Privacy Policy</a></li> <li class="footer-terms-of-use"><a href="https://www.atlassian.com/legal/customer-agreement">Terms of Use</a></li> <li class="footer-security"><a href="https://www.atlassian.com/trust/security">Security</a></li> <li class="footer-copyright">© <span class="copyright-year"><script type="text/javascript">document.write(new Date().getFullYear());</script></span> Atlassian</li> </ul> </div> </div> </footer> </div> <script type="text/javascript" src="/staticassets/4.6.33/dist/main/js/main.js"></script> <!-- Powered by Scroll Viewport --> <script src="//confluence.atlassian.com/plugins/servlet/scroll-viewport/bootstrap.js?viewportId=7F0001010152C1EFC79FCAAD696FAA68&pageId=1189803281&spaceKey=JIRAKB&isDraftViewport=false&isViewportControlEnabled=true" async></script> </body> </html>

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