Share or Restrict Access to Student Records | Registrar's Office

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Access to Records</h1> <h2 class="h4">Jump To:</h2> <ul class="listcol-lg-2"> <li><a href="#q1" data-scrolling="yes">Standard Enrollment Verification</a></li> <li><a href="#q2" data-scrolling="yes">Complete Academic Verification</a></li> <li><a href="#q3" data-scrolling="yes">Degree & Attendance</a></li> <li><a href="#q4" data-scrolling="yes">Restrict Access to Directory (Public) Information</a></li> <li><a href="#q5" data-scrolling="yes">Release Directory (Public) Information</a></li> <li><a href="#q6" data-scrolling="yes">Release Information to Parent/Guardian</a></li> </ul> </div> <h3 id="q1" class="h2">Standard Enrollment Verification</h3> <p>This verification contains your enrollment status for all terms at USU.</p> <div class="inlinealert inlinealert-info"> <div></div> <div> <div class="inlinealert-title">Download Enrollment Certificate</div> <div class="inlinealert-body">You can download an enrollment certificate from within聽<a href="https://ss.banner.usu.edu/ssomanager/c/SSB?pkg=Z_ClearinghouseLink.p_clr2go1">Banner</a>.</div> </div> </div> <hr class="m-5"> <h3 id="q2" class="h2">Complete Academic Verification</h3> <p>This is an official document confirming your attendance, awarded degrees, current and past enrollment, expected graduation date, available test scores, cumulative GPA, and other parts of a student record.</p> <div class="inlinealert inlinealert-info"> <div></div> <div> <div class="inlinealert-title">Order Academic Verification</div> <div class="inlinealert-body">You can order an academic verification document <a href="https://usu.service-now.com/aggies?id=sc_cat_item&sys_id=531307ea2b2bda0001c0ea00f8da1590">online</a>.</div> </div> </div> <hr class="m-5"> <h3 id="q3" class="h2">Degree & Attendance Verification</h3> <p>The National Student Clearinghouse provides dates of attendance and earned degrees to employers and background screening firms.</p> <div class="inlinealert inlinealert-info"> <div></div> <div> <div class="inlinealert-title">Order Verification from National Student Clearinghouse</div> <div class="inlinealert-body">You can <a href="https://ss.banner.usu.edu/BannerExtensibility/customPage/page/stuClearinghouse">order an enrollment or degree verification online</a> from the National Student Clearinghouse.</div> </div> </div> <hr class="m-5"> <h3 id="q4" class="h2">Restrict Release of Directory (Public) Information</h3> <p>A student鈥檚 Directory (Public) Information, by default, may be released to the public. This form allows you to exercise your right to block the release of Directory Information. Open the form below for instructions and a complete list of what is included in Directory Information.</p> <div class="inlinealert inlinealert-info"> <div></div> <div> <div class="inlinealert-title">Privacy of Directory (Public) Information</div> <div class="inlinealert-body">Please review additional instructions on the <a href="/registrar/files/forms/privacy-of-directory-information-may-2021.pdf">Privacy of Directory (Public) Information</a></div> </div> </div> <hr class="m-5"> <h3 id="q5" class="h2">One-Time Release of Directory (Public) Information</h3> <p>If you currently have a block set up for your directory information, you can submit this form to allow a one-time exception to the block.</p> <div class="inlinealert inlinealert-info"> <div></div> <div> <div class="inlinealert-title">One-time Release of Directory (Public) Information Form</div> <div class="inlinealert-body">Please review additional instructions on the <a href="/registrar/files/forms/one-time-release-of-directory-information.pdf">one-time release of directory (public) information form.</a></div> </div> </div> <hr class="m-5"> <h3 id="q6" class="h2">Allow an Individual Access to Your Records</h3> <p>We recommend you manage your own student account but understand there are cases where it is necessary for a parent, spouse or other third-party to access information or complete transactions on your behalf.</p> <p>Assigning a delegate allows you to give another person access to your USU student account. <strong>We will not discuss your student account or records with your parent, spouse, or anyone unless they are listed as a delegate.</strong></p> <div class="inlinealert inlinealert-info"> <div></div> <div> <div class="inlinealert-title">Add Delegates to Your Account</div> <div class="inlinealert-body">You can add delegates on <a href="https://myid.usu.edu/">myid.usu.edu</a>. Sign-in and then click "Delegates" on the left menu.</div> </div> </div> </div> <div class="col-lg-4"> <div class="card"> <h2 class="card-header bg-primary text-white h4">Your Rights</h2> <div class="card-body">The Family Educational Rights and Privacy Act (FERPA) of 1974 prohibits Utah State University from releasing certain personally identifiable information from a student鈥檚 record to a third party (e.g. parent, spouse, etc.) without the student鈥檚 explicit consent. <a xmlns:ouc="http://omniupdate.com/XSL/Variables" href="/registrar/records/control/ferpa.php">Learn More about FERPA</a> </div> </div> <h2 class="h4 mt-3">Related Topics</h2> <ul> <li><a href="/registrar/records/update/">Update Your Records</a></li> <li><a href="/registrar/records/access.php">Access Your Records</a></li> </ul> </div> </div> </div> <div id="registrarHelpBar" class="bg-info py-3"> <div class="container p-1 text-white"> <div class="text-center text-white"><strong>Still have questions? <a 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