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class="col-lg-12 hidden-print" aria-label="breadcrumbs"> <p id="breadcrumbs"><span><span><a href="https://www.farnham.gov.uk/">Home</a></span> > <span><a href="https://www.farnham.gov.uk/town-council">Town Council</a></span> > <span class="breadcrumb_last" aria-current="page">About Council Meetings</span></span></p> </nav> </div> </div> </div> </header> <div id="maincontent" class="container" role="main" aria-label="Main Content"> <div class="row" id="sct-title"> <div class="col-md-12"> <div class="page-title"> <h2>About Council Meetings</h2> </div> </div> </div> <div class="row" id="sct-page-intro"> <div class="col-md-5 intro-thumbnail"> <p class="post-thumbnail"><img width="400" height="400" src="https://www.farnham.gov.uk/wp-content/uploads/2024/02/20211028_174432-400x400.jpg" class="img-responsive wp-post-image" alt="A formal room with tables set up in a conference style." decoding="async" fetchpriority="high" srcset="https://www.farnham.gov.uk/wp-content/uploads/2024/02/20211028_174432-400x400.jpg 400w, https://www.farnham.gov.uk/wp-content/uploads/2024/02/20211028_174432-1000x1000.jpg 1000w, https://www.farnham.gov.uk/wp-content/uploads/2024/02/20211028_174432-150x150.jpg 150w, https://www.farnham.gov.uk/wp-content/uploads/2024/02/20211028_174432-768x768.jpg 768w, https://www.farnham.gov.uk/wp-content/uploads/2024/02/20211028_174432-184x184.jpg 184w, https://www.farnham.gov.uk/wp-content/uploads/2024/02/20211028_174432.jpg 1024w" sizes="(max-width: 400px) 100vw, 400px" title="Farnham Town Council Chamber" /></p> </div> <div class="col-md-7 intro-content"> <table style="height: 63px; width: 725px; padding-left: 30px;" width="712" cellspacing="20" cellpadding="20"> <tbody> <tr> <td> <h3><span style="color: #333333;">Find out about Council meetings, when they take place, what will be discussed and how to ask a question.</span></h3> </td> </tr> </tbody> </table> <table style="height: 152px; width: 685px; padding-left: 30px;" width="685" cellspacing="25" cellpadding="10"> <tbody style="padding-left: 30px;"> <tr style="padding-left: 30px;"> <td style="padding-left: 30px;"></td> </tr> <tr style="padding-left: 30px;"> <td style="padding-left: 30px;"> <h4 style="padding-left: 30px;"><a href="#council_meetings">Council meetings</a></h4> </td> </tr> <tr style="padding-left: 30px;"> <td style="padding-left: 30px;"> <h4 style="padding-left: 30px;"><a href="#agendas_and_minutes">Agendas and minutes</a></h4> </td> </tr> <tr style="padding-left: 30px;"> <td style="padding-left: 30px;"> <h4 style="padding-left: 30px;"><a href="#getting_involved">Getting involved</a></h4> </td> </tr> <tr style="padding-left: 30px;"> <td style="padding-left: 30px;"> <h4 style="padding-left: 30px;"><a href="#annual_town_meeting_of_electors">Annual town meeting of electors</a></h4> </td> </tr> <tr style="padding-left: 30px;"> <td style="padding-left: 30px;"> <h4 style="padding-left: 30px;"><a href="#mayor_making">Mayor making</a></h4> </td> </tr> </tbody> </table> <p style="padding-left: 30px;"></p> </div> </div> <hr /> <div class="row" id="sct-page-content"> <div class="col-md-12 post-content"> <div class="pf-content"><h4 id="council_meetings"><strong>Council meetings</strong></h4> <p>Formal Council meetings are held throughout the year to discuss Farnham Town Council business. All Farnham town councillors are invited to attend. The meetings take place in the Council Chamber at the <a title="Town Council office" href="https://www.google.co.uk/maps/place/Farnham,+Surrey+GU9+7RN/@51.2143883,-0.7951743,19z/data=!4m2!3m1!1s0x48742d00a677ef43:0xa5fb57f3e7994fa4" target="_blank" rel="noopener noreferrer">Town Council office</a>. There are normally around nine meetings per year of the Full Council, which take all decisions. Full Council meets on a Thursday evening at 6pm. The Mayor of Farnham chairs the meeting. At the meeting, elected councillors receive reports that have been researched and written by <a title="officers" href="https://farnham.gov.uk/town-council/staff-and-recruitment" target="_blank" rel="noopener noreferrer">officers</a> who work at Farnham Town Council. The reports include a recommended action. Councillors are asked to vote to show whether they agree or disagree with the recommendation.</p> <p>See the <a href="https://democracy.farnham.gov.uk/mgCalendarMonthView.aspx?GL=1&bcr=1" target="_blank" rel="noopener noreferrer">calendar of meetings</a> for the dates of future committee meetings.</p> <h4>Council structure and working groups</h4> <p>The Town Council has a number of working groups and task groups. The structure of the groups is set out in the <a href="https://democracy.farnham.gov.uk/documents/s1673/CommitteeStructure.pdf" target="_blank" rel="noopener noreferrer">organisation chart</a>. All of the working groups ultimately report to Full Council and the majority of these groups do not have decision making powers. They all have specific areas of responsibility which are set out in the <a title="working group terms of reference" href="https://democracy.farnham.gov.uk/ecSDDisplay.aspx?NAME=SD280&ID=280&sch=doc" target="_blank" rel="noopener noreferrer">working group terms of reference</a>.</p> <p>See the <a href="https://www.farnham.gov.uk/wp-content/uploads/2021/05/WorkingGroupsTaskGroupsandPanels202122Agreed20052021-FINAL.pdf" target="_blank" rel="noopener noreferrer">membership of the working groups and task groups</a>.</p> <h4 id="agendas_and_minutes"><strong>Agendas and minutes</strong></h4> <p>Agendas for Council meetings are published three working days before the meeting takes place. Minutes are approved as part of the agenda for the subsequent Full Council meeting. <a title="agendas and minutes" href="https://democracy.farnham.gov.uk/mgListCommittees.aspx?bcr=1" target="_blank" rel="noopener noreferrer">Agendas and minutes </a>can be seen online or at Farnham Town Council’s offices. Reports about items which are confidential and discussed in exempt are not available.</p> <h4><strong>Open to the public</strong></h4> <p>All meetings of the Full Council are open to members of the public. Visitors are invited to sit in an area known as the public gallery. Sometimes confidential matters will need to be discussed and the meeting will go into a closed session. If this happens, members of the public will be asked to leave the meeting.</p> <h4 id="getting_involved"><strong>Getting involved</strong></h4> <p>You can ask a question prior to a Council meeting on any Farnham matter that is not on the agenda for discussion. You can also make a statement during a particular point in the meeting about any matter on the agenda. A petition can be presented to any meeting. See our <a href="https://democracy.farnham.gov.uk/ecSDDisplay.aspx?NAME=SD251&ID=251&sch=doc" target="_blank" rel="noopener noreferrer">Standing Orders</a> for more details about how the Council operates.</p> <h4 id="annual_town_meeting_of_electors"><strong>Annual town meeting of electors</strong></h4> <p>The annual town meeting normally takes place in Farnham in March. See the Farnham Town Council <a href="https://democracy.farnham.gov.uk/mgCalendarMonthView.aspx?GL=1&bcr=1" target="_blank" rel="noopener noreferrer">calendar</a> for the date of the next meeting. All electors are invited to come along to the meeting to hear what the Council has been doing during the last year. Anybody can ask the councillors questions.</p> <p>See a <a href="https://www.farnham.gov.uk/wp-content/uploads/2021/11/Annual-Town-Meeting-Presentation-slides.pdf">presentation</a> from a previous annual town meeting.</p> <h4 id="mayor_making"><strong>Mayor making</strong></h4> <p>The election of the <a title="Town Mayor" href="https://farnham.gov.uk/town-council/town-mayor" target="_blank" rel="noopener noreferrer">Town Mayor</a> takes place in May each year. 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