Creating a Proposal - Iowa State Research

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href="https://research.iastate.edu/iowa-states-chief-technology-officers/">Iowa State’s Chief Technology Officers <span class="arrow"></span></a> </li> <li> <a class="link-tertiary" href="https://research.iastate.edu/partnership-opportunities/">Partnership Opportunities <span class="arrow"></span></a> </li> </ul> </li> <li > <a href="#" >Entrepreneurship & Innovation</a> <ul> <li> <a class="link-tertiary" href="https://research.iastate.edu/iowa-state-i-corps-program/">Iowa State I-Corps Program <span class="arrow"></span></a> </li> <li> <a class="link-tertiary" href="https://research.iastate.edu/support-programs/">Support & Programs <span class="arrow"></span></a> </li> </ul> </li> <li > <a href="#" >Centers, Institutes</a> <ul> <li> <a class="link-tertiary" href="https://research.iastate.edu/centers-institutes/">Centers, Institutes <span class="arrow"></span></a> </li> <li> <a class="link-tertiary" href="https://research.iastate.edu/centers-institutes/center-and-institute-guidelines/">Center and Institute Guidelines <span class="arrow"></span></a> </li> </ul> </li> </ul> </nav> </div> </div> <div class="site-header__mega-menu-secondary"> <div class="site-header__mega-menu-max-bound"> <nav class="site-header__mega-menu-utility" aria-label="Utility"> <ul> <li> <a href="https://research.iastate.edu/news/">News</a> </li> <li> <a href="/events/">Training & Professional Development</a> </li> <li> <a href="https://research.iastate.edu/directory/">Staff Directory</a> </li> </ul> <form class="site-header__search-form-mobile" method="get" action="https://research.iastate.edu"> <label class="visible-for-screen-readers" for="searchForm_2">Search</label> <input type="search" id="searchForm_2" name="s" placeholder="Search" class="site-search"> <button type="submit"><span class="fak fa-iastate22-magnifying-glass" aria-hidden="true"></span><span class="visible-for-screen-readers">Submit Search</span></button> </form> </nav> </div> </div> </div> </div> </div> </div> </div> </header> <main id="main-content"> <div class="outer-pad"> <div class="hero"> <div class="hero__text-wrap"> <nav class="iastate22-breadcrumb" aria-label="Breadcrumb"> <ol class="iastate22-breadcrumb__list"> <li><a href="https://research.iastate.edu">Home</a></li><li><a href="https://research.iastate.edu/for-researchers/">For Researchers</a></li> » <li><a aria-current="page">Creating a Proposal</a></li> </ol> </nav> <h1 class="hero__title"> Creating a Proposal </h1> </div> <div class="hero__subnav-wrap"> <nav class="subnav" aria-label="Sidebar"> <noscript> <button class="subnav__toggle" id="subnav-toggle" aria-controls="subnav-list" aria-haspopup="true" aria-expanded="false"><span>Explore This Section</span></button> </noscript> <div class="subnav__list" id="subnav-list"> <ul> <li> <a href="https://research.iastate.edu/for-researchers/">For Researchers</a> </li> <li> <a href="https://research.iastate.edu/for-researchers/finding-funding/">Finding Funding</a> </li> <li> <a href="https://research.iastate.edu/for-researchers/creating-a-proposal/">Creating a Proposal</a> </li> <li> <a href="https://research.iastate.edu/for-researchers/submitting-a-proposal/">Submitting a Proposal</a> </li> <li> <a href="https://research.iastate.edu/for-researchers/receiving-managing-a-research-award/">Receiving a Research Award</a> </li> <li> <a href="https://research.iastate.edu/for-researchers/receiving-managing-a-award/">Managing a Research Award</a> </li> <li> <a href="https://research.iastate.edu/for-researchers/researchpost/">ResearchPOST</a> </li> <li> <a href="https://research.iastate.edu/for-researchers/responsible-conduct-of-research/">Responsible Conduct of Research</a> </li> <li> <a href="https://research.iastate.edu/for-researchers/generative-ai-guidance/">Generative AI Guidance</a> </li> <li> <a href="https://research.iastate.edu/for-researchers/policies-procedures-tools-assets/">Policies, Procedures, Tools, and Assets</a> </li> <li> <a href="https://research.iastate.edu/for-researchers/mentorship-resources/">Mentorship Resources</a> </li> <li> <a href="https://research.iastate.edu/for-researchers/research-innovation-roundtable/">Research and Innovation Roundtable</a> </li> <li> <a href="https://research.iastate.edu/for-researchers/2025-federal-funding-guidance/">2025 Federal Funding Guidance</a> </li> </ul> </div> </nav> </div> </div> <div class="paragraph-widget paragraph-widget--text-html"><div class="text-content"> <h2 class="wp-block-heading">Leverage These Resources to Craft a Winning Research Proposal</h2> </div></div> <div class="paragraph-widget paragraph-widget--text-html"> <div class="text-content"> <p class="has-small-font-size has-text-color">Now that you’ve identified potential funding sources, it’s time to organize your ideas and create a plan. Use these resources to help construct a persuasive proposal. You can also contact the <a href="http://grantshub.iastate.edu/" target="_blank" rel="noopener">Grants Hub</a> or your college’s sponsored funding (or pre-award) support unit for one-on-one assistance in understanding a request for proposals (RFP) and developing a proposal and budget that comply with sponsor requirements.</p> <p class="has-small-font-size has-text-color">The Sponsored Funding Support Units for each college are:</p> <ul> <li><strong>College of Agriculture and Life Sciences</strong> – <a href="https://cares.cals.iastate.edu/" target="_blank" rel="noopener">CALS Research Excellence Support</a> (CARES). <a title="" href="https://app.smartsheet.com/b/form/826f7d1d9d054f7e943e3b2ae0ee443b" target="_blank" rel="noopener">Submit a request</a> here or contact cares-team@iastate.edu.</li> <li><strong>College of Business</strong> – <a href="http://grantshub.iastate.edu/" target="_blank" rel="noopener">Grants Hub</a>. <a href="https://www.grantshub.iastate.edu/proposal-preparation/" target="_blank" rel="noopener">Submit a service request</a>.</li> <li><strong>College of Design</strong> – contact Sandra Norvell at snorvell@iastate.edu</li> <li><strong>College of Engineering</strong> – <a href="https://www.engineering.iastate.edu/research/eri/" target="_blank" rel="noopener">Engineering Research Institute</a> (ERI)</li> <li><strong>College of Human Sciences</strong> – contact the REACHS team at <a title="mailto:reachs@iastate.edu" href="mailto:reachs@iastate.edu">reachs@iastate.edu</a> or submit a request form <a href="https://app.smartsheet.com/b/form/8601e155c5334c5fae6fc6aa50e4450e" target="_blank" rel="noopener">here</a>.</li> <li><strong>College of Liberal Arts and Sciences</strong> – <a href="https://my.las.iastate.edu/resources/pre-award-grant-support/" target="_blank" rel="noopener">LAS External Research Support</a> (LASERS)</li> <li><strong>College of Veterinary Medicine</strong> – contact VetPAS (Vet Med Pre-Award Support) at cvmres@iastate.edu or <a href="https://app.smartsheet.com/b/form/f7470446629f4c0daff84af8dde43b07" target="_blank" rel="noopener">submit a pre-award support ticket</a></li> <li><strong>Extension and Outreach</strong> – <a title="https://www.extension.iastate.edu/contracts-and-grants" href="https://www.extension.iastate.edu/contracts-and-grants" data-outlook-id="be9f948a-82f5-464d-bd6c-dde68b5f0c46">University Extension Contracts and Grants</a>, submit a <a title="https://app.smartsheet.com/b/form/b57292ba7aed4fbb8c83e5c2384a56ba" href="https://app.smartsheet.com/b/form/b57292ba7aed4fbb8c83e5c2384a56ba" data-outlook-id="1d9fea4f-844b-4494-b1fe-5c2567864017">Project Support Request</a>, or reach out to <a title="mailto:extension-grants@iastate.edu" href="mailto:extension-grants@iastate.edu" data-outlook-id="4bedffdd-bf12-4a1a-916d-3fdc3d1fff4c">extension-grants@iastate.edu</a></li> </ul> <p>Please <a class="downloadPDF" href="https://research.iastate.edu/wp-content/uploads/sites/3/pdf/189212-pre-award-support-at-isu.pdf" target="_blank" rel="noopener" data-type="link" data-id="https://research.iastate.edu/wp-content/uploads/sites/3/pdf/189212-pre-award-support-at-isu.pdf">follow these guidelines</a> for pre-award support and be sure to start working with your pre-award support unit well in advance of Iowa State’s deadlines for proposal routing, review, and approval.</p> </div> </div> <div class="paragraph-widget paragraph-widget--text-html"><div class="text-content"> <h3 class="wp-block-heading">Understanding a Request for Proposals (RFP)</h3> </div></div> <div class="paragraph-widget paragraph-widget--text-html"> <div class="text-content"> <p>Submit a service request with the <a href="https://www.grantshub.iastate.edu/proposal-preparation/" target="_blank" rel="noopener">Grants Hub</a> or contact your college’s Sponsored Funding Support Unit to set up a consultation to identify the key components of an RFP.</p> </div> </div> <div class="paragraph-widget paragraph-widget--text-html"><div class="text-content"> <h3 class="wp-block-heading">Proposal Development</h3> </div></div> <div class="paragraph-widget paragraph-widget--text-html"> <div class="text-content"> <ul> <li>Read through the <a href="https://research.iastate.edu/principal-investigator-eligibility-guidelines/">guidelines</a> to determine eligibility to serve as a principal investigator.</li> <li>Reach out to the appropriate Sponsored Funding Support Unit noted above or contact the <a href="https://www.grantshub.iastate.edu/proposal-preparation/" target="_blank" rel="noopener">Grants Hub</a> for assistance in preparing a proposal.</li> <li>Submit a service request with the <a href="https://www.grantshub.iastate.edu/proposal-preparation/" target="_blank" rel="noopener">Grants Hub</a> to get help with editing the proposal narrative or developing proposal graphics. Additionally, the Grants Hub website has links to <a href="https://www.grantshub.iastate.edu/proposal-preparation/editing/editing-resources/" target="_blank" rel="noopener" data-type="link" data-id="https://www.grantshub.iastate.edu/proposal-preparation/editing/editing-resources/">editing</a> and <a href="https://www.grantshub.iastate.edu/proposal-preparation/graphic-design/" target="_blank" rel="noopener" data-type="link" data-id="https://www.grantshub.iastate.edu/proposal-preparation/graphic-design/">graphics</a> resources for help in preparing your proposal.</li> <li>Find Iowa State’s <a href="http://www.ospa.iastate.edu/proposal/institutional" target="_blank" rel="noopener">institutional information</a> needed in proposals.</li> <li><a title="" href="https://research.iastate.edu/creating-submitting-my-research-proposal/grant-writing-support/">Grant writing consultants </a>are available to help researchers develop their proposals.</li> <li>Find <a href="https://www.grantshub.iastate.edu/proposal-preparation/proposal-consultation/proposal-consultation-resources/" target="_blank" rel="noopener">agency-specific guides</a> for preparing proposals.</li> <li>Get assistance finding opportunities for <a class="broken_link" href="https://www.president.iastate.edu/federal-and-state-relations" target="_blank" rel="noopener">federal research support</a>.</li> <li>Read the <a href="https://iastate.app.box.com/file/1083870972837?s=vzdt3y22b4w69dj7pgpb8dde9zhbd2to">Investigator Handbook: A Guide to the Research Process at Iowa State University.</a></li> </ul> </div> </div> <div class="paragraph-widget paragraph-widget--text-html"><div class="text-content"> <h3 class="wp-block-heading">Data Management Plans</h3> </div></div> <div class="paragraph-widget paragraph-widget--text-html"> <div class="text-content"> <p class="has-small-font-size has-text-color">Learn how to write a data management plan with the University Library’s <a href="http://instr.iastate.libguides.com/DMP" target="_blank" rel="noopener">Data Management Plan Guide</a>.</p> <p class="has-small-font-size has-text-color">Create, review, and share data management plans with the <a href="https://dmptool.org/" target="_blank" rel="noopener">DMPTool</a>.</p> </div> </div> <div class="paragraph-widget paragraph-widget--text-html"><div class="text-content"> <h3 class="wp-block-heading">Generating Broader Impacts</h3> </div></div> <div class="paragraph-widget paragraph-widget--text-html"> <div class="text-content"> <p>Check out Grants Hub’s <a href="http://www.grantshub.iastate.edu/proposal-preparation/broader-impacts/" target="_blank" rel="noopener">resources</a> on Broader Impacts plans and programs.</p> </div> </div> <div class="paragraph-widget paragraph-widget--text-html"><div class="text-content"> <h3 class="wp-block-heading">Finding Facilities And Partnerships</h3> </div></div> <div class="paragraph-widget paragraph-widget--text-html"> <div class="text-content"> <ul> <li><a href="https://research.iastate.edu/facilities/">Find facilities</a> on and off campus for your research project.</li> <li>Connect with <a href="http://www.econdev.iastate.edu/" target="_blank" rel="noopener">Economic Development and Industrial Relations</a> for commercializing discoveries and creating industrial partnerships.</li> </ul> </div> </div> <div class="paragraph-widget paragraph-widget--text-html"><div class="text-content"> <h3 class="wp-block-heading">Registering For Access To Proposal Submission Portals</h3> </div></div> <div class="paragraph-widget paragraph-widget--text-html"> <div class="text-content"> <p class="has-small-font-size has-text-color">Consult the funding opportunity RFP for instructions on how the proposal must be submitted.</p> <p class="has-small-font-size has-text-color">For the following agency portals, researchers initiate the registration process and the Office of Sponsored Programs Administration (OSPA) completes the registration. Start the registration process at least 10 days before the proposal due date.</p> <ul> <li><a href="https://nspires.nasaprs.com/external/" target="_blank" rel="noopener">NASA NSPIRES</a></li> <li><a title="" href="https://www.usda.gov/ocfo/ezfedgrants" target="_blank" rel="noopener">USDA ezFedGrants</a></li> <li><a class="broken_link" href="https://eere-exchange.energy.gov/default.aspx" target="_blank" rel="noopener">DOE EERE</a></li> <li><a title="" href="https://www.research.gov/research-web/" target="_blank" rel="noopener">NSF Research.gov</a></li> </ul> <p class="has-small-font-size has-text-color">For the National Institutes of Health (NIH), OSPA initiates the registration process. Complete a<a href="http://www.ospa.iastate.edu/ospa-user-registration-request" target="_blank" rel="noopener"> request form</a> to begin registration with ample time to complete the proposal forms and upload project information into the system. OSPA generally responds to registration requests within one business day. Some RFPs require PIs to use other portals or submit directly by mail or email.</p> <p class="has-small-font-size has-text-color">For help understanding an RFP, contact ospa-proposals@iastate.edu or try the Grants Hub<a href="http://www.grantshub.iastate.edu/submit-a-service-request/" target="_blank" rel="noopener"> RFP consultation</a> service.</p> </div> </div> <div class="paragraph-widget paragraph-widget--text-html"><div class="text-content"> <h3 class="wp-block-heading">Federal Sponsor Requirements</h3> </div></div> <p style="font-weight: 400">When submitting a proposal to federal sponsors, make sure you are complying with that sponsor’s latest requirements.</p> <p style="font-weight: 400">Effective January 30, 2023, the National Science Foundation requires all proposals involving off-campus or off-site research to include certification that a <a href="https://iastate.app.box.com/file/1442422225241?s=g3dcjd4wjv9mad92a0rsk9mk0e3omfv0">Safe and Inclusive Working Environments for Off-</a><a href="https://iastate.app.box.com/file/1442422225241?s=g3dcjd4wjv9mad92a0rsk9mk0e3omfv0">Campus or Off-Site Research Plan</a> has been put in place. This document includes details of the NSF requirements, a review of ISU policies, instructions for completing the plan and verifying its completion,and the template to be used. <a href="https://new.nsf.gov/policies/pappg/24-1">Here is the new NSF policy</a>.</p> <div class="paragraph-widget paragraph-widget--text-html"><div class="text-content"> <h3 class="wp-block-heading">Preparing A Budget</h3> </div></div> <div class="paragraph-widget paragraph-widget--text-html"> <div class="text-content"> <p>Your resources for support in preparing a project budget are <a href="https://www.ospa.iastate.edu/proposal/preparation" target="_blank" rel="noopener">OSPA</a>, <a href="https://www.grantshub.iastate.edu/proposal-preparation/budget-preparation-budget-justification/" target="_blank" rel="noopener">Grants Hub</a> and your college’s Sponsored Funding Support Unit (see specific contacts listed above).</p> </div> </div> <div class="paragraph-widget paragraph-widget--text-html"><div class="text-content"> <h2 class="wp-block-heading has-iastate-dark-gray-color has-text-color has-link-color wp-elements-5e803d7c21219f0e600e6e04ecbf4a02">General budget info & services</h2> </div></div> <div class="paragraph-widget paragraph-widget--text-html"> <div class="text-content"> <ul> <li>OSPA provides guidance on <a href="http://www.ospa.iastate.edu/proposal/preparation/howto" target="_blank" rel="noopener">preparing a budget</a>.</li> <li>The Grants Hub offers budget <a href="http://www.grantshub.iastate.edu/submit-a-service-request/" target="_blank" rel="noopener">consultation and preparation</a>.</li> <li>OSPA outlines the <a href="http://www.ospa.iastate.edu/proposal/submission" target="_blank" rel="noopener">key points to know</a> when preparing a proposal.</li> <li>Locate the <a href="http://www.ospa.iastate.edu/forms/#budget" target="_blank" rel="noopener">budget forms and templates</a> needed to guide you in the process.</li> <li>Read the <a href="http://www.ospa.iastate.edu/proposal/preparation" target="_blank" rel="noopener">guidelines to follow</a> when preparing a budget.</li> <li>Check OSPA <a class="downloadPDF" title="" href="https://www.ospa.iastate.edu/sites/default/files/imported/policies/docs/Participant%20Support%20Cost%20Guidance.pdf" target="_blank" rel="noopener">budget preparation resources.</a></li> </ul> </div> </div> <div class="paragraph-widget paragraph-widget--text-html"><div class="text-content"> <h2 class="wp-block-heading has-iastate-dark-gray-color has-text-color has-link-color wp-elements-ddf4f6495e7ae98dbffbb09ac79eedf8">Building a budget</h2> </div></div> <div class="paragraph-widget paragraph-widget--text-html"> <div class="text-content"> <ul> <li>Find the updated <a href="http://www.ospa.iastate.edu/proposal/preparation/benefits" target="_blank" rel="noopener">fringe benefit rates</a>.</li> <li>Read through the <a href="http://www.ospa.iastate.edu/proposal/preparation/tuition" target="_blank" rel="noopener">allowable tuition rates</a>.</li> <li>Look through the <a href="https://research.iastate.edu/facilities-administrative-costs/">F&A rates</a>.</li> <li>Need the <a href="https://research.iastate.edu/facilities-administrative-costs#page-part">F&A waiver</a> form?</li> <li>Understand Iowa State’s guidance <a class="broken_link downloadPDF" href="https://www.ospa.iastate.edu/sites/default/files/imported/policies/docs/Participant%20Support%20Cost%20Guidance.pdf" target="_blank" rel="noopener">on participant support costs</a>.</li> <li>Check off items on the <a href="https://www.ospa.iastate.edu/sites/default/files/imported/forms/docs/FDP%20Subrecipient%20vs%20Contractor%20Checklist%20-%20Updated%204-2022.pdf">subrecipient vs. contractor</a> determination checklist.</li> <li>Peruse the guide on <a href="https://www.controller.iastate.edu/files/documents/2024-02/spa-allowability-manual%20%281%29.pdf">unallowable costs</a> for federal funds.</li> </ul> </div> </div> <div class="paragraph-widget paragraph-widget--text-html"><div class="text-content"> <h2 class="wp-block-heading has-iastate-dark-gray-color has-text-color has-link-color wp-elements-c2e2f86cb0e41d28b64500af906388d1">Budget policies</h2> </div></div> <div class="paragraph-widget paragraph-widget--text-html"> <div class="text-content"> <ul> <li>Read the <a href="http://www.ospa.iastate.edu/policies" target="_blank" rel="noopener">policies on cost sharing</a>.</li> <li>Understand the <a href="http://www.ospa.iastate.edu/policies/facilitiesprogram.html" target="_blank" rel="noopener">incentive policy</a> for principal investigators.</li> <li>Find the policies governing <a href="https://research.iastate.edu/facilities-administrative-costs/">facilities and administrative costs and waivers</a> on sponsored funding projects.</li> <li>ISU Costing Policy – <a href="https://www.controller.iastate.edu/files/documents/2023-11/UGCostingPolicy.pdf">Uniform Guidance</a>.</li> <li>ISU Costing Policy – <a href="https://www.controller.iastate.edu/files/documents/2023-11/isucostingpolicy.pdf">A-21</a>.</li> <li>ISU PI Costing Policy – <a href="https://www.controller.iastate.edu/files/documents/2023-11/PICostingGuide.pdf">ISU Costing Policy Guide for Principal Investigators</a>.</li> </ul> </div> </div> <div class="paragraph-widget paragraph-widget--text-html"><div class="text-content"> <h2 class="wp-block-heading has-iastate-dark-gray-color has-text-color has-link-color wp-elements-7ec33ac12ec81b3bf19facd3f081327f">Who can help</h2> </div></div> <div class="paragraph-widget paragraph-widget--text-html"> <div class="text-content"> <ul> <li>Contact the <a href="http://www.ospa.iastate.edu/contact" target="_blank" rel="noopener">Office of Sponsored Programs Administration</a> or the <a title="Grants Hub" href="https://www.grantshub.iastate.edu/proposal-preparation/budget-preparation-budget-justification/" target="_blank" rel="noopener">Grants Hub</a>, or submit a <a href="http://www.grantshub.iastate.edu/submit-a-service-request/" target="_blank" rel="noopener">budget preparation service request</a>.</li> </ul> </div> </div> <div class="paragraph-widget paragraph-widget--link-block"> <div class="link-block"> <h2>Resources</h2> <div class="link-set"> <ul> <li> <a href="https://research.iastate.edu/for-researchers/creating-a-proposal/grant-writing-support/" class="link-set__link iastate22-link-secondary">Grant Writing Support <span class="arrow"></span></a> </li> <li> <a href="https://research.iastate.edu/for-researchers/creating-a-proposal/facilities-administrative-costs/" class="link-set__link iastate22-link-secondary">Facilities & Administrative Costs <span class="arrow"></span></a> </li> <li> <a href="https://iastate.app.box.com/s/g3dcjd4wjv9mad92a0rsk9mk0e3omfv0" class="link-set__link iastate22-link-secondary" target="_blank">Safe and Inclusive Working Environments for Off-Campus or Offsite Research <span class="arrow"></span></a> </li> </ul> 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