CINXE.COM
SmartPDF
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</header> </div></div></div><!-- In .com site --> <main class="body-container-wrapper page-136878990227"> <div class="MainContent"> <span id="hs_cos_wrapper_my_flexible_column" class="hs_cos_wrapper hs_cos_wrapper_widget_container hs_cos_wrapper_type_widget_container" style="" data-hs-cos-general-type="widget_container" data-hs-cos-type="widget_container"><div id="hs_cos_wrapper_widget_131178009925" class="hs_cos_wrapper hs_cos_wrapper_widget hs_cos_wrapper_type_module" style="" data-hs-cos-general-type="widget" data-hs-cos-type="module"><section data-block-title="Hero" class="Block Block--hero relative animate-in bg-theme theme-pink align-left has-image" style="--bg-image-url: url(https://www.basware.com/hs-fs/hubfs/Banners/Solution%20page%20banners/basware-solutions-p2p-midmarket.jpg?width=1600&name=basware-solutions-p2p-midmarket.jpg); --bg-image-size: cover; --bg-image-h-align: center; --bg-image-v-align: center; --tablet-bg-image-url: inherit; --mobile-bg-image-url: cover; overflow: hidden"> <div class="Block-mask relative z-1"> <div class="Container"> <div class="HeroContent py-s lg:pb-lg lg:pt-xl "> <div class="HeroContent-text"> <div class="Block-content"> <header class="Block-heading "><h1>SmartPDF</h1></header><div class="Block-preamble t-preamble"><p>Now automatic capture of all PDF invoice data, AI processing and conversion into e-invoices just happens</p></div><div class="Block-action flex flex-wrap flex-col md:flex-row mt-md"><a href="https://info.basware.com/en/speak-to-us" class="button pr mblue"> Contact us </a></div></div> </div> <div class="HeroContent-media mb-xs mt-0 lg:mt-md lg:mb-0"> <div class="Block-image "><div></div> </div> </div> </div> </div> </div> </section><section data-block-title="Breadcrumbs" class="Block Block--breadcrumbs z-1 py-paragraph-mobile"> <div class="Breadcrumb Container" data-set-link-page-transition="loading"> <div class="max-w-grid mx-auto w-full"> <ul> <li class="breadcrumb-item"><a href="https://www.basware.com/en">Home</a></li> <li class="breadcrumb-item"> <a href="/en">en</a> </li> <li class="breadcrumb-item"> <a href="/en/solutions">solutions</a> </li> <li class="breadcrumb-item"> <a href="/en/solutions/ap-automation">ap automation</a> </li> <li class="breadcrumb-item"> smartpdf </li> </ul> </div> </div> </section></div> <div id="hs_cos_wrapper_widget_1695122731154" class="hs_cos_wrapper hs_cos_wrapper_widget hs_cos_wrapper_type_module" style="" data-hs-cos-general-type="widget" data-hs-cos-type="module"><div class="bwm-bullets FlowingText" style=" "> <div class="Container:narrow"> <div class="head"> <h2>How SmartPDF can easily improve your non-electronic invoice handling</h2> <p>If you have suppliers who send paper or PDF invoices, you’re likely still stuck with problems as added manual work, lack of data accuracy, and lengthy processing cycles.</p> <p>But it doesn’t have to be that way. </p> <hr> <h4>With SmartPDF you can convert emailed PDF invoices from suppliers into real e-invoices while also:</h4> </div> <div class="list-item"> <div class="le comm"> <ul class="ul-icon"> <li><i class="fa-solid fa-check"></i>Easily extract all invoice data from all PDF’s</li> <li><i class="fa-solid fa-check"></i>Provide your suppliers with an easy way to send invoices and get paid faster</li> <li><i class="fa-solid fa-check"></i>Cut down on the AP workload and increase automation</li> </ul> </div> <div class="ri comm"> <ul class="ul-icon"> <li><i class="fa-solid fa-check"></i>Lower operational costs for faster processing</li> <li><i class="fa-solid fa-check"></i>Get rid of your legacy scanning and capturing solutions</li> <li><i class="fa-solid fa-check"></i>And put an end to those careless and costly manual errors</li> </ul> </div> </div> </div> </div></div> <div id="hs_cos_wrapper_widget_1694429864324" class="hs_cos_wrapper hs_cos_wrapper_widget hs_cos_wrapper_type_module" style="" data-hs-cos-general-type="widget" data-hs-cos-type="module"><div class="bwm-snav stickit bg-theme theme-darkBlue"> <div class="toggle-button"></div> <div class="Container"> <ul> <li> <a href="#overview" target="_self">Solution overview</a> </li> <li> <a href="#customers" target="_self">Customer success</a> </li> <li> <a href="#kpis" target="_self">Achievable KPIs</a> </li> <li> <a href="#value" target="_self">Value drivers</a> </li> </ul> </div> </div></div> <div id="hs_cos_wrapper_widget_1695122936613" class="hs_cos_wrapper hs_cos_wrapper_widget hs_cos_wrapper_type_module" style="" data-hs-cos-general-type="widget" data-hs-cos-type="module"><div class="bwm-bullets FlowingText" id="overview" style=" "> <div class="Container:narrow"> <div class="head"> <h2 style="text-align: left;">SmartPDF makes PDF invoicing electronic – here’s how it just happens.</h2> <p style="text-align: left;">SmartPDF uses an intelligent algorithm to determine the layout of the invoice – it it does not matter if they are machine-readable or image PDFs. These invoices are then sent through SmartPDF, where with our state-of-the-art artificial intelligence (AI) technology or templates convert them into real e-invoices, without data errors or delays. With our easy self-validation tool your team can easily handle exceptions and train the AI to extract data automatically.</p> </div> <div class="list-item"> <div class="content"> <h4><i class="fa-solid fa-circle-check fa-lg" style="color: #04d3aa;"></i> Continuous data learning</h4> <p>SmartPDF is a constantly learning AI tool. Basware AP users also benefit from our automatic feedback loop to AI to enhance recognition. To keep the “smart” in SmartPDF, Basware continuously invests in state-of-the-art AI research and development.</p> </div> <div class="content"> <h4><i class="fa-solid fa-circle-check fa-lg" style="color: #04d3aa;"></i> <strong>Better data quality</strong></h4> <p>Fast and accurate full invoice data extraction from PDF invoices ensures high quality data enters your AP system. Your downstream use of data gets more precise and reliable. A win-win.</p> </div> <div class="content"> <h4><i class="fa-solid fa-circle-check fa-lg" style="color: #04d3aa;"></i> <strong>Full invoice data capture</strong></h4> <p>SmartPDF can capture both header and line-level data from the PDF invoice content. This feature gives additional, more detailed data for further automation and better downstream use.</p> </div> <div class="content"> <h4><i class="fa-solid fa-circle-check fa-lg" style="color: #04d3aa;"></i> <strong>One email address</strong></h4> <p>You can use and maintain just one email address for all your PDF invoice reception, regardless of how many different companies invoices are for. Suppliers appreciate the ease and clarity of just one address.</p> </div> <div class="content"> <h4><i class="fa-solid fa-circle-check fa-lg" style="color: #04d3aa;"></i> Multiple invoices processing</h4> <p data-pm-slice="1 1 []">SmartPDF can process multiple individual PDF documents in one email, as well as multiple invoices in one document. </p> </div> <div class="content"> <h4><i class="fa-solid fa-circle-check fa-lg" style="color: #04d3aa;"></i> Integration from any system</h4> <p>Integration to SmartPDF is possible from any system: send in PDF invoices through our API and enjoy all the benefits of SmartPDF.</p> </div> <div class="content"> <h4><i class="fa-solid fa-circle-check fa-lg" style="color: #04d3aa;"></i> Automatic quality feedback</h4> <p>Invoice errors that are manually fixed in Basware AP are taught to SmartPDF AI for future recognition and automation.</p> </div> </div> </div> </div></div> <div id="hs_cos_wrapper_widget_1731599695493" class="hs_cos_wrapper hs_cos_wrapper_widget hs_cos_wrapper_type_module" style="" data-hs-cos-general-type="widget" data-hs-cos-type="module"><section data-block-title="Text + Media" class="Block Block--textMedia bg-theme theme-lgrey valign-middle col-reversed" id="customers"> <div class="Container:narrow py-block"> <div class="Row"> <div class="Col"> <div class="hs-video-widget" data-hsv-embed-id="7e755bad-6d2a-4ed5-ba87-f7d6c0d9f824"> <div class="hs-video-container" style="margin: 0 auto;"> <div class="hs-video-wrapper" style="position: relative; height: 0; padding-bottom: 56.25%"> <iframe data-hsv-src="https://play.hubspotvideo.com/v/2999407/id/182808286567" referrerpolicy="origin" sandbox="allow-forms allow-scripts allow-same-origin allow-popups" allow="autoplay; fullscreen;" style="position: absolute !important; width: 100% !important; height: 100% !important; left: 0; top: 0; border: 0 none; pointer-events: initial" title="HubSpot Video" loading="lazy" data-hsv-id="182808286567" data-hsv-style="" data-hsv-width="1920" data-hsv-height="1080" data-hsv-autoplay="false" data-hsv-loop="false" data-hsv-muted="false" data-hsv-hidden-controls="false" data-hsv-full-width="true"></iframe> </div> </div> </div> </div><div class="Col Col--content"> <div class="Col-inner"> <header class="Block-heading"><h2>Hear what our customers are saying</h2></header><div class="Block-body FlowingText"><p>Discover how Basware customers like KION, Sulzer, and BrandSafway are transforming their invoice processing with SmartPDF.</p> <p>Watch our short video and hear firsthand how they’re achieving greater accuracy, faster processing times, and enhanced efficiency in accounts payable.</p></div></div> </div> </div> </div> </section></div> <div id="hs_cos_wrapper_widget_1695124020833" class="hs_cos_wrapper hs_cos_wrapper_widget hs_cos_wrapper_type_module" style="" data-hs-cos-general-type="widget" data-hs-cos-type="module"><div class="bwm-test-slider bg-theme theme-darkBlue" id="4" style="Background:url(https://www.basware.com/hubfs/Basware%20Hubspot/Basware_Brand-Texture_Backgrounds_Midnight-Green.jpg) no-repeat center;margin-top:0; "> <div class="Container:narrow"> <div class="test-list"> <div class="s-test"> <div class="c-quote"> <div class="moon-quotes-rights"> <svg width="30" height="27" xmlns="http://www.w3.org/2000/svg" id="Layer_1" data-name="Layer 1" viewbox="0 0 133 86.53"> <defs> <style> .cls-1 { fill: #ffffff; stroke-width: 0px; } </style> </defs> <path class="cls-1" d="M2.8,44.33l17.48,37.68c1.36,3.04,5.12,4.52,8.07,4.52s7.13-1.81,8.52-4.79L66.8,9.13c.46-.89.66-1.79.66-2.72,0-4.24-3.71-6.41-8.44-6.41-3.04,0-6.98,1.32-8.29,3.94l-22.69,58-11.44-26.15c-1.2-2.62-4.9-3.94-7.93-3.94-4.7,0-8.67,2.16-8.67,6.41,0,.93,2.8,6.07,2.8,6.07h0Z" /> <path class="cls-1" d="M68.34,44.33l17.48,37.68c1.36,3.04,5.12,4.52,8.07,4.52s7.13-1.81,8.52-4.79l29.93-72.62c.46-.89.66-1.79.66-2.72,0-4.24-3.71-6.41-8.44-6.41-3.04,0-6.98,1.32-8.29,3.94l-22.69,58-11.44-26.15c-1.2-2.62-4.9-3.94-7.93-3.94-4.7,0-8.67,2.16-8.67,6.41,0,.93,2.8,6.07,2.8,6.07h0Z" /> </svg> </div> <div class="right"> <p><span>With Basware, we’ve been able to create a more effective workflow throughout the company. The match rate has helped us automate 85% of our invoices. We’ve gone from 20- day invoice processing to 80% of invoices in the system for less than 5 days.</span></p> <p class="author"> <a href="https://www.basware.com/en/why-basware/customers/radnet"> Jacob Simon, National Director of Purchasing, RadNet </a> </p> </div> </div> </div> <div class="s-test"> <div class="c-quote"> <div class="moon-quotes-rights"> <svg width="30" height="27" xmlns="http://www.w3.org/2000/svg" id="Layer_1" data-name="Layer 1" viewbox="0 0 133 86.53"> <defs> <style> .cls-1 { fill: #ffffff; stroke-width: 0px; } </style> </defs> <path class="cls-1" d="M2.8,44.33l17.48,37.68c1.36,3.04,5.12,4.52,8.07,4.52s7.13-1.81,8.52-4.79L66.8,9.13c.46-.89.66-1.79.66-2.72,0-4.24-3.71-6.41-8.44-6.41-3.04,0-6.98,1.32-8.29,3.94l-22.69,58-11.44-26.15c-1.2-2.62-4.9-3.94-7.93-3.94-4.7,0-8.67,2.16-8.67,6.41,0,.93,2.8,6.07,2.8,6.07h0Z" /> <path class="cls-1" d="M68.34,44.33l17.48,37.68c1.36,3.04,5.12,4.52,8.07,4.52s7.13-1.81,8.52-4.79l29.93-72.62c.46-.89.66-1.79.66-2.72,0-4.24-3.71-6.41-8.44-6.41-3.04,0-6.98,1.32-8.29,3.94l-22.69,58-11.44-26.15c-1.2-2.62-4.9-3.94-7.93-3.94-4.7,0-8.67,2.16-8.67,6.41,0,.93,2.8,6.07,2.8,6.07h0Z" /> </svg> </div> <div class="right"> <p>SmartPDF achieved an 86% automated touchless rate on day 1, and the percentage is steadily increasing as it manages exceptions.</p> <p class="author"> <a href="https://www.basware.com/en/why-basware/customers/billerud"> Billerud </a> </p> </div> </div> </div> <div class="s-test"> <div class="c-quote"> <div class="moon-quotes-rights"> <svg width="30" height="27" xmlns="http://www.w3.org/2000/svg" id="Layer_1" data-name="Layer 1" viewbox="0 0 133 86.53"> <defs> <style> .cls-1 { fill: #ffffff; stroke-width: 0px; } </style> </defs> <path class="cls-1" d="M2.8,44.33l17.48,37.68c1.36,3.04,5.12,4.52,8.07,4.52s7.13-1.81,8.52-4.79L66.8,9.13c.46-.89.66-1.79.66-2.72,0-4.24-3.71-6.41-8.44-6.41-3.04,0-6.98,1.32-8.29,3.94l-22.69,58-11.44-26.15c-1.2-2.62-4.9-3.94-7.93-3.94-4.7,0-8.67,2.16-8.67,6.41,0,.93,2.8,6.07,2.8,6.07h0Z" /> <path class="cls-1" d="M68.34,44.33l17.48,37.68c1.36,3.04,5.12,4.52,8.07,4.52s7.13-1.81,8.52-4.79l29.93-72.62c.46-.89.66-1.79.66-2.72,0-4.24-3.71-6.41-8.44-6.41-3.04,0-6.98,1.32-8.29,3.94l-22.69,58-11.44-26.15c-1.2-2.62-4.9-3.94-7.93-3.94-4.7,0-8.67,2.16-8.67,6.41,0,.93,2.8,6.07,2.8,6.07h0Z" /> </svg> </div> <div class="right"> <p>By completely eliminating paper, many errors are avoided, and invoice validation has become easy.</p> <p class="author"> <a href="https://www.basware.com/en/why-basware/customers/toyota/"> Toyota Industrial Equipment </a> </p> </div> </div> </div> </div> </div> </div></div> <div id="hs_cos_wrapper_widget_1718893388000" class="hs_cos_wrapper hs_cos_wrapper_widget hs_cos_wrapper_type_module" style="" data-hs-cos-general-type="widget" data-hs-cos-type="module"><section data-block-title="Text + Media" class="Block Block--textMedia bg-theme top-noSpacing theme-white valign-middle col-reversed"> <div class="Container:narrow py-block"> <div class="Row"> <div class="Col Col--media Col--image"> <img src="https://www.basware.com/hs-fs/hubfs/Teaser%20images/Customer%20teaser%20images/basware-customer-teaser-billerud.png?width=800&name=basware-customer-teaser-billerud.png" alt="basware-customer-teaser-billerud" loading="lazy"><label class="sr-only">basware-customer-teaser-billerud</label></div><div class="Col Col--content"> <div class="Col-inner"> <header class="Block-heading"><h2>Streamlining Billerud’s Financial Workflows with Basware</h2></header><div class="Block-body FlowingText"><p><span>Discover how Billerud utilized Basware's SmartPDF deep learning, text extraction, and AI vision to completely modernize their PDF invoice processing.</span></p> <p><em>"The efficiency gains we achieved translated directly into tangible cost savings." - </em><span><strong>Jesper Persson, Business Developer at Billerud</strong></span></p> <p></p><div class="hs-web-interactive-inline" style="" data-hubspot-wrapper-cta-id="163465816863"> <a href="https://cta-service-cms2.hubspot.com/web-interactives/public/v1/track/click?encryptedPayload=AVxigLI2j7ix4yAxsRj3%2FB6BLwppIg%2B8uqU%2F%2BC0yTcXOq6JPHL1s%2FcPou2PjL2hbnFEz3S7WmzGePCo4dkP9m4MHb1IiIDjwygJ26Qm1uPtDRhr6iXoPbZEPqFgqumm0cdzfl4Qggw3t%2FMZ4Kp6FJYw6wN4n8GD3PMPz3JLJHK42BB%2FHuTyH2BHF8W4zv6hdgzwZ35miEmltFrP%2BDJK3pGMekWsfinHu3thlmdAZvyVlmQ1b48Qn9zpgdQuHcilPwhjhlmHU&portalId=2999407" class="hs-inline-web-interactive-163465816863 button purple " data-hubspot-cta-id="163465816863"> Download </a> </div><p></p></div><div class="Block-action"> <div class="flex flex-col"> </div> </div></div> </div> </div> </div> </section></div> <div id="hs_cos_wrapper_widget_1695822864736" class="hs_cos_wrapper hs_cos_wrapper_widget hs_cos_wrapper_type_module" style="" data-hs-cos-general-type="widget" data-hs-cos-type="module"> <!-- HTML to show when checked --><div data-block-title="Multi Column" class="Block Block--columns center bg-theme col-count-3 theme-gray text-center layout-auto grid-default imageStyle-contained" id="kpis"> <div class="Containerdefault py-block flex flex-col"><header class="Block-header"><h2>Achieve best-in-class non-electronic invoice handling and accurate invoice data</h2></header><div class="Row gutter-l items-start"><section class="Col"><div class=" Col-inner"><div class=" Col-content"><h3 class=" Col-heading "><p style="text-align: center; color: #FA6496; font-weight: 800; font-size: 75px; margin-bottom: 0em;">90%<</p></h3><div class=" Col-body ColumnText"><p>of PDF invoices processed automatically within first weeks of use</p></div></div> </div></section><section class="Col"><div class=" Col-inner"><div class=" Col-content"><h3 class=" Col-heading "><p style="text-align: center; color: #FA6496; font-weight: 800; font-size: 75px; margin-bottom: 0em;">32+</p></h3><div class=" Col-body ColumnText"><p>supported languages </p></div></div> </div></section><section class="Col"><div class=" Col-inner"><div class=" Col-content"><h3 class=" Col-heading "><p style="text-align: center; color: #FA6496; font-weight: 800; font-size: 75px; margin-bottom: 0em;">66%</p></h3><div class=" Col-body ColumnText"><p>reduction of invoice handling costs</p></div></div> </div></section></div> </div> </div></div> <div id="hs_cos_wrapper_widget_1695123830854" class="hs_cos_wrapper hs_cos_wrapper_widget hs_cos_wrapper_type_module" style="" data-hs-cos-general-type="widget" data-hs-cos-type="module"><section data-block-title="One column" data-default-fields="subheading,heading,image,preamble,body_text" class="Block Block--oneColumn align-center theme-white textAlign-left" id="value"> <div class="bg-theme"> <div class="Container:narrow py-block"> <div class="max-w-content mx-auto"><div class="Block-body FlowingText"><h2>How SmartPDF drives value for you</h2> <h4 style="font-size: 1.4rem!important;"><i class="fa-solid fa-check"></i> High quality full data extraction</h4> <p>When you have access to high-quality data, your AP tool and processes continuously become more intelligent and better informed. Even if you’re using a different ERP or AP solution, you can use SmartPDF to pull all invoice data into your tool of choice.</p> <h4 style="font-size: 1.4rem!important;"><i class="fa-solid fa-check"></i> Free and easy for suppliers</h4> <p>All you have to do is ask your suppliers to send PDF invoices to one email address and SmartPDF handles the rest. No more costly, slow supplier on-boarding – and no registration from suppliers needed.</p> <h4 style="font-size: 1.4rem!important;"><i class="fa-solid fa-check"></i> All in one single email</h4> <p>You only need one email address to receive invoices to, even if you are handling multiple companies. SmartPDF will recognize what company the invoice is for. It will also effectively process emails with multiple invoices without need to separate invoices prior to sending.</p> <h4 style="font-size: 1.4rem!important;"><i class="fa-solid fa-check"></i> Best-in-class technology</h4> <p>Stay ahead of the curve and reap the benefits with this best-in-class technology. SmartPDF leverages AI and machine learning to help you get rid of any need of touching your incoming invoices, so you can save money, time, gain accuracy efficiencies, and decrease your carbon footprint.</p> <h4 style="font-size: 1.4rem!important;"><i class="fa-solid fa-check"></i> OCR vs. SmartPDF</h4> <p>Still using error-prone and costly traditional OCR to interpret your PDF's? Having trouble with B's and 8's and O's and 0's? A lot of manual corrections still needed? OCR was built to digitize paper, SmartPDF is built to extract data from PDF-invoices, no matter if it is machine-readable or not. It will process even over 90% of all your PDF-invoices without need for manual work from the day you start using it.</p></div></div> </div> </div> </section></div> <div id="hs_cos_wrapper_widget_1710425285011" class="hs_cos_wrapper hs_cos_wrapper_widget hs_cos_wrapper_type_module" style="" data-hs-cos-general-type="widget" data-hs-cos-type="module"><div class="bwm-three-color" id="why-basware"> <div class="Container:narrow"> <div class="head"> <h2>Why customers use Basware as their leading AP Automation Provider</h2> </div> <div class="item-list"> <div class="item"> <div class="item-content bg blue"> <div class="ficon"> <i class="fak fa-true-automation" style="color:#fff;font-size: 6em;" aria-hidden="true"></i> </div> <h3> True Automation </h3> <p> Cutting-edge technology powered by AI & ML that eliminates all manual processes </p> </div> </div> <div class="item"> <div class="item-content bg purple"> <div class="ficon"> <i class="fak fa-complete-coverage" style="color:#fff;font-size: 6em;" aria-hidden="true"></i> </div> <h3> Complete Coverage </h3> <p> Global compliance capabilities and the ability to integrate with 250 ERPs across more than 190 countries </p> </div> </div> <div class="item"> <div class="item-content bg green"> <div class="ficon"> <i class="fak fa-deeper-expertise" style="color:#fff;font-size: 6em;" aria-hidden="true"></i> </div> <h3> Deeper Expertise </h3> <p> 40 years of specialized experience implementing best practices and reducing risk across finance operations </p> </div> </div> </div> </div> </div></div> <div id="hs_cos_wrapper_widget_1695301674283" class="hs_cos_wrapper hs_cos_wrapper_widget hs_cos_wrapper_type_module" style="" data-hs-cos-general-type="widget" data-hs-cos-type="module"><div class="bwm-cta-banner" style="background:url(https://www.basware.com/hubfs/Banners/Generic%20banners/basware-testimonial-purple.jpg) no-repeat center;margin-top:0; margin-bottom:0"> <div class="Container:narrow"> <h2>Want to know how you can make it happen?</h2> <p>Book a consultation call with our solutions experts to discuss the possibilities of SmartPDF.</p> <div class="cta"> <a href="https://info.basware.com/en/speak-to-us" class="button white"> Contact us </a> </div> </div> </div></div></span> </div> </main> <div data-global-resource-path="Basware MASTER/basware-com/templates/partials/footer.html"> <footer class="o-wrapper u-padding-top-60 c-footer" id="footer"> <div class="Container relative"><div class="Row" id="footernav"><div class="col s12 ml3 l2"> <h3> <a href="https://www.basware.com/en/solutions/ap-automation" title="Basware AP Solutions" target="_self">Basware AP Solutions</a> </h3><ul><li><a href="https://www.basware.com/en/solutions/ap-automation" title="Source to Pay" target="_self">AP Automation</a></li><li><a href="https://www.basware.com/en/solutions/ap-automation/touchless-invoice-processing/" title="Source to Pay" target="_self">Touchless Invoice Processing</a></li><li><a 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