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Invoices: Facilities Planning and Construction | Office of Facilities
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href="/contractors-consultants">Contractors and Consultants</a><span class="tic"> > </span>Invoices</nav></div> <div id="moved-sidenav-wrapper" class="moved-sidenav-wrapper grid-12"> <div id="moved-sidenav" class="moved-sidenav" data-set="append-sidenav"></div> </div> <div class="grid-12 region region-content" id="region-content"> <div class="region-inner region-content-inner"> <a id="main-content" tabindex="-1"></a> <h1 class="title" id="page-title">Invoices: Facilities Planning and Construction </h1> <div class="block block-system block-main block-system-main odd block-without-title" id="block-system-main"> <div class="block-inner clearfix"> <div class="content clearfix"> <article about="/invoices" typeof="foaf:Document" class="node node-page node-published node-not-promoted node-not-sticky author-34 odd clearfix" id="node-page-101"> <!-- --> <span property="dc:title" content="Invoices: Facilities Planning and Construction" class="rdf-meta element-hidden"></span><span property="sioc:num_replies" content="0" datatype="xsd:integer" class="rdf-meta element-hidden"></span> <div class="content clearfix"> <span class="print-link"><span class="print_html"><a href="https://facilities.yale.edu/print/101" title="Display a printer-friendly version of this page." class="print-page" rel="nofollow">Printer-friendly version</a></span></span><div class="field field-name-body field-type-text-with-summary field-label-hidden"><div class="field-items"><div class="field-item even" property="content:encoded"><p>The following are instructions to submit invoices and AIA<span> Applications for Payment (</span>G702<span>) for Yale planning and construction projects.</span></p> <h3>Invoices and AIA Applications for Payment</h3> <p>All invoices must be submitted using the <a href="https://forms.gle/fzNN1f2Mpc4qPseq5">Project Management Invoice Submission Form</a> (Google account required).</p> <p>If you do not have a Google account, please see the instructions for <a href="#InvoiceSubmissionsAccountSetup">Invoice Submissions Account Setup </a>below.</p> <p>To expedite processing and payment, the following information must be noted on all invoices:</p> <ol> <li class="rteindent2">Full Yale project name</li> <li class="rteindent2">Yale project number</li> <li class="rteindent2">Purchase order number (i.e. P_ _ _ _ _PCS)</li> <li class="rteindent2">Invoice date (must be on or after the project start date)</li> <li class="rteindent2"> <p>Invoice number</p> </li> </ol> <p><span>The Yale project name, Yale project number, and purchase order number can be found in the contract received via email from Yale’s Contract Administration Department. To request a copy of your contract, please contact </span><a href="mailto:contract.administration@yale.edu">contract.administration@yale.edu</a><span>.<strong><em> </em></strong></span><strong>Invoices that are missing any of the information listed above will not be processed. </strong><span style="display:none"> </span></p> <p>When required by contract, the following<strong> signed and notarized </strong>(if applicable) documents must be provided: </p> <ul> <li>Contractor’s and subcontractor’s AIA Application for Payment (G702)</li> <li>Contractor’s and subcontractor’s AIA Schedule of Values (G703)</li> <li>Contractor’s and subcontractor’s Waiver of Mechanic’s Lien and Release</li> </ul> <p>These documents can be found on the <a href="/contractors-consultants">Contractors and Consultants page</a>; filter by “Contract Forms.”</p> <p>Please note, the signatory for a contractor’s and subcontractor’s AIA Application for Payment (G702) should be designated as “N/A” if an architect’s signature is deemed unnecessary.</p> <p>For process-related questions, please contact <a data-auth="NotApplicable" data-linkindex="0" data-safelink="true" dir="ltr" href="mailto:project.management@yale.edu?subject=Invoice%20processing%20inquiry" target="_blank" title="project.management@yale.edu" type="Email address">project.management@yale.edu</a>.</p> <p><span style="float:none; background-color:transparent">For invoice status inquiries, please contact <span><a data-auth="NotApplicable" data-linkindex="1" data-safelink="true" dir="ltr" href="mailto:askfinance@yale.edu?subject=Invoice%20status%20inquiry" rel="noopener noreferrer" target="_blank" title="askfinance@yale.edu" type="Email address">askfinance@yale.edu</a></span></span><span style="background-color:transparent">.</span></p> <p><span style="background-color:transparent"><a name="InvoiceSubmissionsAccountSetup" id="InvoiceSubmissionsAccountSetup"></a></span></p> <h3>Invoice Submissions Account Setup</h3> <ol> <li>Go to the <a href="https://docs.google.com/forms/d/e/1FAIpQLScF20VeAY6b4v842s62IVD8uvG4o83BI4QKCaXz9xj_MwzYkw/viewform" target="_blank">Yale Project Management Invoice Submission Form</a></li> <li>At the sign In prompt, click “Create account.” <img alt="Click Create Account at the Sign In prompt. " src="/sites/default/files/images/create_account-400x448.jpg" style="width:400px; height:448px" width="400" height="448" /></li> <li>At the create your Google account prompt, click “Use my current email address instead.” Enter your contact information and create a password. <img alt="Click Use my current email address instead at Create your Google Account prompt. " src="/sites/default/files/images/use_current_account-400x490.jpg" style="width:400px; height:490px" width="400" height="490" /></li> <li>Verify your email address using the email sent by Google, then complete security questions.</li> <li>The <a dir="ltr" href="https://forms.gle/fzNN1f2Mpc4qPseq5" target="_self" type="Webform">Yale Project Management Invoice Submission Form</a> should now be available to you. Please upload your invoice along with the requested relevant information regarding the invoice.</li> <li>Once the invoice has been submitted, you will receive an email receipt and your invoice will be submitted to the processing center.</li> </ol> <div> </div> </div></div></div> </div> <div class="clearfix"> <nav class="links node-links clearfix"></nav> </div> </article> </div> </div> </div> </div> </div> </div> </div> </div> </main> <footer id="section-footer" class="section section-footer" role="contentinfo"> <div id="zone-footer-wrapper" class="zone-wrapper zone-footer-wrapper clearfix"> <div id="zone-footer" class="zone zone-footer clearfix container-12"> <div class="grid-2 region region-footer-first" id="region-footer-first"> <div class="region-inner region-footer-first-inner"> <div class="footer-logo"><a href="http://www.yale.edu" class="y-icons y-yale y-mark"><span class="element-invisible">Yale</span></a></div> </div> </div> <div class="grid-6 region region-footer-second" id="region-footer-second"> <div class="region-inner region-footer-second-inner"> <p class="copyright spacer"> <a href="https://usability.yale.edu/web-accessibility/accessibility-yale">Accessibility at Yale</a> · <a href="http://www.yale.edu/privacy-policy">Privacy policy</a> <br> Copyright © 2024 Yale University · All rights reserved </p> </div> </div> <div class="grid-4 region region-footer-third" id="region-footer-third"> <div class="region-inner region-footer-third-inner"> <div class="block block-menu sharing block-menu-social-buttons block-menu-menu-social-buttons odd block-without-title" id="block-menu-menu-social-buttons"> <div class="block-inner clearfix"> <div class="content clearfix"> <ul class="menu"><li class="first leaf menu-facebook"><a href="https://www.facebook.com/YaleUniversity" title=""><span>Facebook</span></a></li> <li class="leaf menu-twitter"><a href="http://www.twitter.com/yale" title=""><span>Twitter</span></a></li> <li class="leaf menu-flickr"><a href="http://www.flickr.com/photos/yaleuniversity" title=""><span>Flickr</span></a></li> <li class="leaf menu-itunes"><a href="http://itunes.yale.edu" title=""><span>iTunes</span></a></li> <li class="last leaf menu-youtube"><a href="http://www.youtube.com/yale" title=""><span>YouTube</span></a></li> </ul> </div> </div> </div> </div> </div> </div> </div></footer> </div> <div class="region region-page-bottom" id="region-page-bottom"> <div class="region-inner region-page-bottom-inner"> </div> </div> <script type="text/javascript"> <!--//--><![CDATA[//><!-- (function() { var sz = document.createElement('script'); sz.type = 'text/javascript'; sz.async = true; sz.src = '//siteimproveanalytics.com/js/siteanalyze_66356571.js'; var s = document.getElementsByTagName('script')[0]; s.parentNode.insertBefore(sz, s); })(); //--><!]]> </script> <script type="text/javascript" src="https://facilities.yale.edu/sites/default/files/js/js_JMVekk522eOkII71K9F5yD4Su-iRqPdTR_-LxjPAtMk.js"></script> </body> </html>