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href="/content/manage-records">Manage Records</a></li></ol> <a id="main-content"></a> <div class="region region-content"> <div id="block-system-main" class="block block-system"> <div class="content"> <div class="block-content"> <div class="panel-display brenham clearfix radix-brenham" > <div class="container-fluid"> <div class="row"> <div class="col-md-12 radix-layouts-header panel-panel"> <div class="panel-panel-inner"> <div class="panel-pane pane-fieldable-panels-pane pane-current-372 pane-bundle-text" > <h2 class="pane-title"> Policy and Guidance </h2> <div class="pane-content"> <div class="fieldable-panels-pane"> <div class="field field-name-field-basic-text-text field-type-text-long field-label-hidden"><div class="field-items"><div class="field-item even"><div class="panel-pane pane-fieldable-panels-pane pane-vuuid-9d8c53c2-a044-400e-b578-1fc6bdd2b894 pane-bundle-text"> <div class="pane-content"> <div class="fieldable-panels-pane"> <div class="field field-name-field-basic-text-text field-type-text-long field-label-hidden"> <div class="field-items"> <div class="field-item even"> <div style="padding: 20px; background-color: #F2F2F2;"> <div style="margin: 10px 20px; border-left-color: #009edb; border-left-width: 15px; border-left-style: solid;"> <p style="margin-left: 20px;">Records management is “the efficient and systematic control of the creation, receipt, maintenance, use and disposition of records, including processes for capturing and maintaining evidence of and information about business activities and transactions in the form of records”. From the <acronym title="United Nations">UN</acronym>’s policy on Record-keeping and the management of United Nations archives, <a href="https://undocs.org/ST/SGB/2007/5" target="_blank">ST/SGB/2007/5</a>.</p> </div> </div> </div> </div> </div> </div> </div> </div> <p> </p> </div></div></div></div> </div> </div> </div> </div> </div> <div class="row"> <div class="col-md-4 radix-layouts-sidebar panel-panel"> <div class="panel-panel-inner"> <div class="panel-pane pane-fieldable-panels-pane pane-vuuid-9db34aef-ef57-410b-aef0-6dd1b207234e pane-bundle-image" > <div class="pane-content"> <div class="fieldable-panels-pane"> <div class="field field-name-field-basic-image-image field-type-image field-label-hidden"><div class="field-items"><div class="field-item even"><img class="panopoly-image-full img-responsive" src="https://archives.un.org/sites/archives.un.org/files/styles/panopoly_image_full/public/general/611512.jpg?itok=jW6g2M0B" alt="" /></div></div></div><div class="field field-name-field-basic-image-caption field-type-text-with-summary field-label-hidden"><div class="field-items"><div class="field-item even"><p>Archival index cards on alleged war criminals at the United Nations Archives in New York, part of the UN War Crimes Commission Records (1943 - 1949). </p> </div></div></div></div> </div> </div> </div> </div> <div class="col-md-8 radix-layouts-content panel-panel"> <div class="panel-panel-inner"> <div class="panel-pane pane-fieldable-panels-pane pane-current-188 pane-bundle-text" > <div class="pane-content"> <div class="fieldable-panels-pane"> <div class="field field-name-field-basic-text-text field-type-text-long field-label-hidden"><div class="field-items"><div class="field-item even"><h3><span style="color: rgb(0, 0, 0);">Secretary-General Bulletins</span></h3> <p><a href="http://undocs.org/ST/SGB/2024/3"><span style="color: rgb(0, 0, 0);">ST/SGB/2024/3 - </span>Data protection and privacy policy for the Secretariat of the United Nations</a></p> <p><a href="https://undocs.org/ST/SGB/2007/5"><span style="color: rgb(0, 0, 0);">ST/SGB/2007/5 - Record-keeping and the Management of United Nations Archives</span></a></p> <p><a href="https://undocs.org/ST/SGB/2007/6"><span style="color: rgb(0, 0, 0);">ST/SGB/2007/6 - Information Sensitivity, Classification, and Handling</span></a></p> <p><a href="https://undocs.org/ST/SGB/2004/15"><span style="color: rgb(0, 0, 0);">ST/SGB/2004/15 - Use of Information and Communication Technology Resources and Data</span></a></p> </div></div></div></div> </div> </div> <div class="panel-separator"></div><div class="panel-pane pane-fieldable-panels-pane pane-vuuid-bd084b5e-813e-40ed-98f0-4fc3ad7d15ed pane-bundle-text" > <div class="pane-content"> <div class="fieldable-panels-pane"> <div class="field field-name-field-basic-text-text field-type-text-long field-label-hidden"><div class="field-items"><div class="field-item even"><h3><span style="color: rgb(0, 0, 0);">Standards</span></h3> <p><a href="/content/retention-schedules">UN Records Retention Schedules</a></p> <p><a href="/sites/archives.un.org/files/RM_PDFs/record-keeping_requirements_for_digitization.pdf">ARMS Standard on Record-keeping Requirements for Digitization</a></p> <p><a href="/sites/archives.un.org/files/armsnamingconventions.pdf">ARMS Naming Convention for Files and Folders</a></p> <p><a href="/sites/archives.un.org/files/general/documents/dos-dpo-dppa_sop_field_missions_information_and_records_management.pdf">Information and Records Management in Field missions (SOP)</a></p> <p><a href="/sites/archives.un.org/files/RM_PDFs/managing_electronic_information_and_records_in_shared_drives.pdf">Managing Electronic Information and Records in Shared Drive</a></p> <p><a href="https://archives.un.org/sites/archives.un.org/files/ict_data_retention_schedule.pdf">ICT Data Retention Schedule</a></p> </div></div></div></div> </div> </div> <div class="panel-separator"></div><div class="panel-pane pane-fieldable-panels-pane pane-vuuid-cb9ff53a-70b5-4ea4-bcc1-29f173591c14 pane-bundle-text" > <div class="pane-content"> <div class="fieldable-panels-pane"> <div class="field field-name-field-basic-text-text field-type-text-long field-label-hidden"><div class="field-items"><div class="field-item even"><h3>Guidelines</h3> <p><a href="/sites/archives.un.org/files/RM-Guidelines/qr_-_what_is_records_management.pdf">What is Records Management?</a></p> <p><a href="/sites/archives.un.org/files/RM-Guidelines/qr_-_managing_records_day_to_day.pdf">Managing Records Day to Day</a></p> <p><a href="/sites/archives.un.org/files/RM-Guidelines/qr_-_declaring_a_record.pdf">Declaring a Record</a></p> <p><a href="/sites/archives.un.org/files/1-guidance_what_is_a_record.pdf">What is a record?</a></p> <p><a href="/sites/archives.un.org/files/general/documents/guideline_retention_schedule_implementation.pdf">Guidelines for Retention Schedule</a></p> <p><a href="/sites/archives.un.org/files/2-guidance_valuable_records.pdf">How do I know which records are valuable?</a></p> <p><a href="/sites/archives.un.org/files/3-guidance_vital_records.pdf">How do I know which records are vital?</a></p> <p><a href="/sites/archives.un.org/files/4-guidance_keeping_records.pdf">How long do I keep records?</a></p> <p><a href="/sites/archives.un.org/files/5-guidance_destroying_records.pdf">When and how can I destroy records?</a></p> <p><a href="/sites/archives.un.org/files/8-guidance_protecting_records_from_loss.pdf">How do I protect records from loss or damage?</a></p> <p><a href="https://archives.un.org/sites/archives.un.org/files/9-guidance_protecting_records_in_emergency.pdf">How do I protect records in an emergency?</a></p> <p><a href="https://archives.dev.un.org/sites/archives.un.org/files/10-guidance_recordkeeping_quality.pdf">How do I assess the quality of my office's records system?</a></p> </div></div></div></div> </div> </div> <div class="panel-separator"></div><div class="panel-pane pane-fieldable-panels-pane pane-vuuid-ff4c07e5-2bb2-4ccd-af42-05d8f37b713e pane-bundle-text" > <div class="pane-content"> <div class="fieldable-panels-pane"> <div class="field field-name-field-basic-text-text field-type-text-long field-label-hidden"><div class="field-items"><div class="field-item even"><h3>Information Sensitivity and Privacy</h3> <p><a href="/sites/archives.un.org/files/RM-Guidelines/qr_-_understanding_information_sensitivity.pdf">Information Sensitivity</a></p> <p><a href="/sites/archives.un.org/files/6-guidance_sensitive_information.pdf">How do I protect sensitive information?</a></p> <p><a href="/sites/archives.un.org/files/7-guidance_secure_records.pdf">How do I ensure records are secure?</a></p> <p><a href="/sites/archives.un.org/files/_un-principles-on-personal-data-protection-privacy-hlcm-2018.pdf">UN Principles on Personal Data Protection and Privacy</a></p> <p><a href="/sites/archives.un.org/files/guideline_-_sharing_united_nations_official_information_with_external_parties.pdf">Guidelines for Sharing United Nations Information with External Parties</a></p> <p><a href="/sites/archives.un.org/files/oict_guideline_for_information_media_sanitization.pdf">OICT Guideline for Information Media Sanitization</a></p> </div></div></div></div> </div> </div> <div class="panel-separator"></div><div class="panel-pane pane-fieldable-panels-pane pane-vuuid-4a96994d-55cb-47e1-be10-14c8a68bb2e4 pane-bundle-text" > <div class="pane-content"> <div class="fieldable-panels-pane"> <div class="field field-name-field-basic-text-text field-type-text-long field-label-hidden"><div class="field-items"><div class="field-item even"><h3><b>Records Transfer and Storage</b></h3> <p><a href="/sites/archives.un.org/files/RM_PDFs/guidelines_records_transfer_to_arms-for_publishing.pdf">Transferring Records and Archives to the Archives and Records Management Section (ARMS)</a></p> <p><a href="/sites/archives.un.org/files/2019.07_sop_paper_and_digital_records_and_archives.pdf">DOS/ARMS SOP on Field Entity Closure: Paper and Digital Records and Archives</a></p> <p><a href="/sites/archives.un.org/files/RM_PDFs/guidelines_for_records_storage_facilities.pdf">Guidelines for Records Storage Facilities</a></p> </div></div></div></div> </div> </div> <div class="panel-separator"></div><div class="panel-pane pane-fieldable-panels-pane pane-vuuid-cd599b08-db1d-4aae-acce-4e88b43354ae pane-bundle-text" > <div class="pane-content"> <div class="fieldable-panels-pane"> <div class="field field-name-field-basic-text-text field-type-text-long field-label-hidden"><div class="field-items"><div class="field-item even"><h3>International Standards</h3> <p><a href="https://www.iso.org/standard/62542.html"><span style="color: rgb(0, 0, 0);">ISO standard 15489 Information and documentation -- Records management -- Part 1: General</span></a></p> <p><a href="http://www.iso.org/iso/iso_catalogue/catalogue_tc/catalogue_detail.htm?csnumber=55790"><span style="color: rgb(0, 0, 0);">ISO standard 16175 - Principles and Functional Requirements for Records in Electronic Office Environments</span></a></p> <p><a href="http://www.iso.org/iso/iso_catalogue/catalogue_tc/catalogue_detail.htm?csnumber=52391"><span style="color: rgb(0, 0, 0);">ISO standard 13028 - Implementation Guidelines for Digitization of Records</span></a></p> <p><a href="https://www.ica.org/en/isdiah-international-standard-describing-institutions-archival-holdings"><span style="color: rgb(0, 0, 0);">ISDIAH, International Standard for Describing Institutions with Archival Holdings, Committee of Best Practices and Standards, First edition, 2008</span></a></p> <p><a href="https://www.ica.org/en/isadg-general-international-standard-archival-description-second-edition"><span style="color: rgb(0, 0, 0);">ISAD(G): General International Standard Archival Description, Committee on Descriptive Standards, Second Edition, 2000</span></a></p> </div></div></div></div> </div> </div> </div> </div> </div> </div> </div> </div> </div> </div> </div> </section> </div> </div> <div class="uwof-footer section-fluid footer-fluid"> <footer class="footer container dark"> <div class="row"> <div class="col-md-12"> <div class="pull-left flip footer-brand "> <a href="/" title="Home"> <span class="site-name"></span></a> </div> <div class="pull-right flip donate"> <a href="https://www.un.org/en/about-us/how-to-donate-to-the-un-system" class="btn btn-default btn-reverse dark" role="button" id="donate_button">Donate</a> </div> <div class="pull-right flip social-media" role="navigation"> <ul class="nav list-inline"> <li class="list-inline-item facebook"><a href="https://www.facebook.com/un.arms" target="_blank" rel="noopener noreferrer"><span class="icon-text">facebook</span></a></li> <li class="list-inline-item twitter"><a href="https://twitter.com/un" target="_blank" rel="noopener 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