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<!DOCTYPE html><html lang="en"><head><meta charset="utf-8"><meta name="viewport" content="width=device-width, initial-scale=1.0"><link rel="preconnect" href="//www.zohowebstatic.com"><link rel="dns-prefetch" href="//www.zohowebstatic.com"><link rel="preconnect" href="https://static.zohocdn.com"><link rel="dns-prefetch" href="https://static.zohocdn.com"><link rel="preload" href="https://static.zohocdn.com/zohofonts/zohopuvi/4.0/Zoho_Puvi_Regular.woff2" as="font" type="font/woff2" crossorigin><link rel="preload" href="https://static.zohocdn.com/zohofonts/zohopuvi/4.0/Zoho_Puvi_Bold.woff2" as="font" type="font/woff2" crossorigin><link rel="preload" href="https://static.zohocdn.com/zohofonts/zohopuvi/4.0/Zoho_Puvi_Semibold.woff2" as="font" type="font/woff2" crossorigin><script src="//www.zohowebstatic.com/sites/zweb/js/common/var_init.js"></script><script>(function(w,s){var e=document.createElement("script");e.async=true;e.src="https://zohotagmanager.cdn.pagesense.io/ztmjs/9e14ca550fb345518206a5a65a40a7a9.js";var x=document.getElementsByTagName("script")[0];x.parentNode.insertBefore(e,x);})(window,"script");</script><title>Project Collaboration Software & Tools - Zoho Projects</title><meta name="description" content="Learn what project collaboration entails, tips to improve project collaboration, the importance of collaborative project management software, top project collaboration tools, and more with Zoho Projects!"><link rel="icon" href="https://www.zohowebstatic.com/sites/zweb/images/favicon.ico" type="image/vnd.microsoft.icon"><link rel="canonical" href="https://www.zoho.com/projects/project-collaboration.html"><meta property="og:title" content="Project Collaboration Software & Tools - Zoho Projects"><meta property="og:description" content="Learn what project collaboration entails, tips to improve project collaboration, the importance of collaborative project management software, top project collaboration tools, and more with Zoho Projects!"><meta property="og:image" content="https://www.zohowebstatic.com/sites/zweb/images/ogimage/projects-logo.png"><meta property="og:url" content="https://www.zoho.com/projects/project-collaboration.html"><meta property="og:site_name" content="Zoho"><meta property="og:type" content="website"><meta name="twitter:title" content="Project Collaboration Software & Tools - Zoho Projects"><meta name="twitter:description" content="Learn what project collaboration entails, tips to improve project collaboration, the importance of collaborative project management software, top project collaboration tools, and more with Zoho Projects!"><meta name="twitter:image" content="https://www.zohowebstatic.com/sites/zweb/images/ogimage/projects-logo.png"><meta name="twitter:card" content="summary"><meta name="twitter:site" content="@zoho"><link rel="stylesheet" href="//www.zohowebstatic.com/sites/zweb/css/common/zohocustom.css"><link rel="stylesheet" href="//www.zohowebstatic.com/sites/zweb/css/product/projects.css"><link rel="stylesheet" href="//www.zohowebstatic.com/sites/zweb/css/translation/projects/2450.css"></head><body class="zw-page-2450 zw-product-25 zw-product-projects zw-template-just_html i18n-en" data-prdname="projects" data-prdname-display="Projects"> <header><div class="zw-promo-top"></div><div class="zw-global-header"></div><div class="zw-product-header "><div></div></div> </header> <main><div class="zw-template-inner"><div class="task-management seo-page-template"><div class="banner-section"><div class="content-wrap"><div class="banner-content-sec"><h1>Best Project Collaboration Software</h1><p>Project collaboration software is essential for real-time cooperation between all project stakeholders. To implement the communication plan effectively, collaboration software should be equipped with comprehensive collaboration functionalities that can maintain a record of all updates related to the project.</p> <a class="cta-btn act-btn" href="/projects/signup.html">Get Started</a></div></div></div><div class="content-body"><div class="content-wrap"><div class="seo-body-wrap"><div class="left-menu"></div><div class="right-content"><div class="content-wraper"><div class="single-content-sec"><div class="trust-brand"><h2>We're trusted by great brands worldwide</h2><ul class="brand-list-svg"><li class="tata"><img src="//www.zohowebstatic.com/sites/zweb/images/othercompanylogos/zw-brand-tata-chemicals.svg" alt="Tata"></li><li class="dell"><img src="//www.zohowebstatic.com/sites/zweb/images/othercompanylogos/zw-brand-dell.svg" alt="Dell"></li><li class="hdfc-security"><img src="//www.zohowebstatic.com/sites/zweb/images/othercompanylogos/zw-brand-hdfc.jpg" alt="HDFC"></li><li class="vodafone"><img src="//www.zohowebstatic.com/sites/zweb/images/projects/home/vodafone.svg" alt="Vodafone"></li><li class="airbus"><img src="//www.zohowebstatic.com/sites/zweb/images/othercompanylogos/zw-brand-airbus.svg" alt="Airbus"></li><li class="sudexo"><img src="//www.zohowebstatic.com/sites/zweb/images/projects/home/sudexo.svg" alt="Sudexo"></li></ul></div></div><div class="single-content-sec"><div class="content-sec"><h2>Rated by the finest.</h2><p>Leading work management software for project teams.</p><ul class="rating-contain"><li> <span class="rating-img get-app"> </span><span class="star-rating"><span class="star-empty"> </span><span class="star-fill star-4-2"> </span></span><span class="count ratingCount-get-app"></span></li><li> <span class="rating-img capeterra"> </span><span class="star-rating"><span class="star-empty"> </span><span class="star-fill star-4-2"> </span></span><span class="count ratingCount-capterra"></span></li><li> <span class="rating-img app-store"> </span><span class="star-rating"><span class="star-empty"> </span><span class="star-fill star-4-6"> </span></span><span class="count ratingCount-app-store"></span></li></ul></div></div><div class="single-content-sec contemt-img add-ani"><h2>What is project collaboration?</h2><p>Collaboration in project management involves individuals in a team sharing their expertise, skills, and knowledge to achieve common goals. Involving all stakeholders, especially clients, during the planning phase is crucial in preventing any scope creep or changes at later stages of the project.</p></div><div class="single-content-sec contemt-icon-list add-ani"><h2>Key features of project collaboration software</h2><p>Key features of project management collaboration software</p><div class="icon-list-wrap"><ul class="icon-list"><li class="before-icon tick">Collaborating with teams and clients with instant messaging</li><li class="before-icon tick">Scheduling virtual audio or video meetings</li><li class="before-icon tick">Shared team calendars for keeping track of meeting and events</li><li class="before-icon tick">Social media like Feeds to stay updated about all the project activities</li><li class="before-icon tick">Forums where project members can ideate and discuss important topics</li><li class="before-icon tick">Team folders to synchronise and manage all project documentation</li><li class="before-icon tick">Internal wiki that can act as a repository of important information and processes</li></ul></div></div><div class="single-content-sec contemt-img sub-text"><h2>Things to look for in a project collaboration tool</h2><p>There are several important factors to look for in a project management collaboration tool. These are make or break features that ensure complete project collaboration is enabled for your team. Zoho Projects is a comprehensive tool that has all of these features. Let's check them out:</p><h3>Stream of latest activities</h3><p>Project Feed that facilitates online project collaboration by giving you a quick overview of the latest activities happening in your project. <a href="/projects/project-coordinator.html">Learn More.</a></p><div class="img-wrap add-ani"> <picture> <source srcset="data:image/gif;base64,R0lGODlhAQABAAAAACwAAAAAAQABAAA=" data-srcset="//www.zohowebstatic.com/sites/zweb/images/projects/seo-images/projects-collaboration-online-collabration-tool.webp" type="image/webp"> <img alt="Activity feed in project collaboration tool" width="750" height="582" data-lazy data-src="//www.zohowebstatic.com/sites/zweb/images/projects/seo-images/projects-collaboration-online-collabration-tool.png" src="data:image/svg+xml;charset=utf8,%3Csvg%20xmlns%3D%22http%3A%2F%2Fwww.w3.org%2F2000%2Fsvg%22%20viewBox%3D%22100%25%20100%25%20200%20150%22%3E%3C%2Fsvg%3E"> </picture></div><h3>Discuss in project forums</h3><p>Forums are interactive message boards where one can post a topic and let ideas flow back and forth. Any group project involves discussions, unlike emails, all topics are available at a central location. <a href="/projects/project-forums.html">Learn More.</a></p><div class="img-wrap add-ani"> <picture> <source srcset="data:image/gif;base64,R0lGODlhAQABAAAAACwAAAAAAQABAAA=" data-srcset="//www.zohowebstatic.com/sites/zweb/images/projects/seo-images/projects-collaboration-project-forum.webp" type="image/webp"> <img alt="Discuss in Project Forums" width="750" height="612" data-lazy data-src="//www.zohowebstatic.com/sites/zweb/images/projects/seo-images/projects-collaboration-project-forum.png" src="data:image/svg+xml;charset=utf8,%3Csvg%20xmlns%3D%22http%3A%2F%2Fwww.w3.org%2F2000%2Fsvg%22%20viewBox%3D%22100%25%20100%25%20200%20150%22%3E%3C%2Fsvg%3E"> </picture></div><h3>Create intranet in project wiki</h3><p>The Pages module in Zoho Projects offers an integrated wiki interface for your projects where you can create, share and organize your pages. <a href="/projects/project-pages.html">Learn More.</a></p><div class="img-wrap add-ani"> <picture> <source srcset="data:image/gif;base64,R0lGODlhAQABAAAAACwAAAAAAQABAAA=" data-srcset="//www.zohowebstatic.com/sites/zweb/images/projects/seo-images/projects-collaboration-create-intranet.webp" type="image/webp"> <img alt="Create intranet in Project Wiki" width="750" height="569" data-lazy data-src="//www.zohowebstatic.com/sites/zweb/images/projects/seo-images/projects-collaboration-create-intranet.png" src="data:image/svg+xml;charset=utf8,%3Csvg%20xmlns%3D%22http%3A%2F%2Fwww.w3.org%2F2000%2Fsvg%22%20viewBox%3D%22100%25%20100%25%20200%20150%22%3E%3C%2Fsvg%3E"> </picture></div><h3>Chat with your project team</h3><p>The chat rooms in our free project collaboration tool allow everyone on the project to quickly come together to discuss important topics and make decisions faster. <a href="/projects/project-chat.html">Learn More.</a></p><div class="img-wrap add-ani"> <picture> <source srcset="data:image/gif;base64,R0lGODlhAQABAAAAACwAAAAAAQABAAA=" data-srcset="//www.zohowebstatic.com/sites/zweb/images/projects/seo-images/projects-collaboration-chat.webp" type="image/webp"> <img alt="Real time communication in project management collaboration software" width="750" height="456" data-lazy data-src="//www.zohowebstatic.com/sites/zweb/images/projects/seo-images/projects-collaboration-chat.png" src="data:image/svg+xml;charset=utf8,%3Csvg%20xmlns%3D%22http%3A%2F%2Fwww.w3.org%2F2000%2Fsvg%22%20viewBox%3D%22100%25%20100%25%20200%20150%22%3E%3C%2Fsvg%3E"> </picture></div><h3>Shared project calendar</h3><p>Calendar gives you the power to revolutionize the way your project team works. In addition, you can gather notes, post links all in one place. <a href="/projects/projects-calendar.html">Learn More.</a></p><div class="img-wrap add-ani"> <picture> <source srcset="data:image/gif;base64,R0lGODlhAQABAAAAACwAAAAAAQABAAA=" data-srcset="//www.zohowebstatic.com/sites/zweb/images/projects/seo-images/projects-collaboration-shared.webp" type="image/webp"> <img alt="Shared project calendar" width="750" height="682" data-lazy data-src="//www.zohowebstatic.com/sites/zweb/images/projects/seo-images/projects-collaboration-shared.png" src="data:image/svg+xml;charset=utf8,%3Csvg%20xmlns%3D%22http%3A%2F%2Fwww.w3.org%2F2000%2Fsvg%22%20viewBox%3D%22100%25%20100%25%20200%20150%22%3E%3C%2Fsvg%3E"> </picture></div><h3>Schedule team events</h3><p>Schedule team events, gather notes, post slides and manage all important meetings of a project from a single place. <a href="/projects/project-events.html">Learn More.</a></p><div class="img-wrap add-ani"> <picture> <source srcset="data:image/gif;base64,R0lGODlhAQABAAAAACwAAAAAAQABAAA=" data-srcset="//www.zohowebstatic.com/sites/zweb/images/projects/seo-images/projects-collaboration-schedule.webp" type="image/webp"> <img alt="Schedule Team Events" width="750" height="437" data-lazy data-src="//www.zohowebstatic.com/sites/zweb/images/projects/seo-images/projects-collaboration-schedule.png" src="data:image/svg+xml;charset=utf8,%3Csvg%20xmlns%3D%22http%3A%2F%2Fwww.w3.org%2F2000%2Fsvg%22%20viewBox%3D%22100%25%20100%25%20200%20150%22%3E%3C%2Fsvg%3E"> </picture></div></div><div class="single-content-sec"><h2>What are project collaboration tools?</h2><p>Project collaboration tools refer to software with features designed to enable effective communication and collaboration among project managers, team members, and other stakeholders. Collaboration can take different forms depending on the team's preferences, ranging from face-to-face meetings and instant messaging to regular status updates. Project management collaboration tools typically cater to some or all of these needs to facilitate smooth project execution.</p></div><div class="single-content-sec contemt-icon-list contemt-img add-ani"><div class="purple-color-box"><h2>Why do project teams need collaborative project management software?</h2><p>Project teams need collaborative project management software to facilitate open communication between project managers, team members, and all other stakeholders involved in the project. Collaborative project management software allows teams to work together and achieve common business goals by providing features like email, document sharing, group calendar, team collaboration, and real-time collaboration</p><div class="icon-list-wrap"><ul class="icon-list dashed-line"><li class="before-icon number">Ensure timely completion of projects</li><li class="before-icon number">Streamline information retrieval process</li><li class="before-icon number">Facilitate teamwork and alignment towards shared business objectives</li><li class="before-icon number">Promote transparency and keep stakeholders updated on critical decisions</li><li class="before-icon number">Monitor individual and team progress effectively</li></ul></div><p>To fulfill these requirements, collaborative project management software should include essential features such as email integration, document sharing, group calendars, team collaboration tools (e.g. calendars and meetings), and real-time collaboration tools (e.g. streams, chats, and forums).</p></div><div class="img-wrap mx600"> <picture> <source srcset="data:image/gif;base64,R0lGODlhAQABAAAAACwAAAAAAQABAAA=" data-srcset="//www.zohowebstatic.com/sites/zweb/images/projects/seo-images/projects-collaboration-illustration-talk.webp" type="image/webp"> <img alt="Project collaboration software" width="600" height="417" data-lazy data-src="//www.zohowebstatic.com/sites/zweb/images/projects/seo-images/projects-collaboration-illustration-talk.png" src="data:image/svg+xml;charset=utf8,%3Csvg%20xmlns%3D%22http%3A%2F%2Fwww.w3.org%2F2000%2Fsvg%22%20viewBox%3D%22100%25%20100%25%20200%20150%22%3E%3C%2Fsvg%3E"> </picture></div></div><div class="single-content-sec contemt-icon-list add-ani"><h2>Benefits of project collaboration software</h2><div class="icon-list-wrap"><ul class="icon-list"><li class="before-icon tick">Collaborate with teams, create workspaces, and track progress efficiently</li><li class="before-icon tick">Use project forums to escalate critical issues and get immediate solutions from experts in the team</li><li class="before-icon tick">Project management and collaboration are interdependent; simplify decision-making through group chat to eliminate excessive email communication</li><li class="before-icon tick">Empower individuals to come together and unlock their group's potential with the best project collaboration tool</li><li class="before-icon tick">Facilitate communication and enhance knowledge sharing among team members to achieve project goals</li><li class="before-icon tick">Integrate all work elements to deliver quality projects to clients at reduced costs</li></ul></div></div><div class="single-content-sec contemt-icon-list add-ani"><div class="green-color-box"><h2>How does Zoho Projects stand as the best project collaboration software?</h2><p>Zoho Projects provides the exact set of project collaboration tools which helps the team members involved in the project to come together, plan, collaborate and get work done faster. It helps you to create a project workspace to increase productivity, reduce costs and drastically improve collaborative efforts across geographically separated teams. It鈥檚 one of the best project collaboration software because of its</p><div class="icon-list-wrap"><ul class="icon-list"><li class="before-icon tick">Get projects done on time</li><li class="before-icon tick">Quickly find any information they need</li><li class="before-icon tick">Communicate and work together to achieve common business goals</li><li class="before-icon tick">Keep all stakeholders informed about important decisions</li><li class="before-icon tick">Track individual and team work to analyze progress</li></ul></div><p>In order to fulfil these requirements, a project management collaboration tools have core elements like email, document sharing, group calendar, team collaboration (Calendar, Meetings) and real-time collaboration (Stream, Chat, Forums).</p></div></div><div class="single-content-sec"><h2>Importance of project collaboration</h2><p>Collaboration allows team members to leverage their strengths, knowledge, and skills to work towards a common goal. It encourages creativity, innovation, and problem-solving by exposing teams to diverse perspectives. This process is also vital in fostering a sense of unity and ownership, which directly impacts motivation and productivity.</p><p>Effective collaboration also ensures that all team members are on the same page and working towards the same objectives. By working together, team members can share resources, distribute workloads, and support each other throughout the project lifecycle.</p><p>Overall, project collaboration is crucial for achieving efficient, high-quality results that meet project goals and stakeholder expectations.</p></div><div class="single-content-sec overflow-scroll"><h2>Project management vs. project collaboration</h2><table width="100%" class="differents-table"><tr><th>Aspect</th><th>Project collaboration</th><th>Project management</th></tr><tr><td>Definition</td><td>Involves working with others to achieve a common goal, emphasizing teamwork and communication.</td><td>Involves planning, organizing, securing, leading, and controlling resources to achieve specific goals.</td></tr><tr><td>Focus</td><td>Team interaction and cooperation.</td><td>Reaching project goals and meeting success criteria at a specified time.</td></tr><tr><td>Scope</td><td>Generally broad, encompassing all forms of communication and interaction among participants.</td><td>More structured with defined objectives, timelines, and deliverables.</td></tr><tr><td>Tools used</td><td>Communication platforms, file sharing, live editing software, and discussion forums.</td><td>Scheduling tools, resource allocation tools, risk management tools, and budget management software.</td></tr><tr><td>Outcome</td><td>Enhanced teamwork, improved communication, and more inclusive decision-making.</td><td>Successful project completion within the allocated time and budget constraints.</td></tr></table></div><div class="single-content-sec"><h2>Tips to improve project collaboration</h2><ul class="improve-tips"><li><strong>Use collaborative tools: </strong>Invest in good quality collaboration software that offers features like messaging, video conferencing, document sharing, and live document editing. Tools such as Zoho Projects, WorkDrive, Cliq, and Mail can be crucial.</li><li><strong>Regular updates and meetings: </strong>Hold regular meetings to ensure all team members are on the same page. These can be daily stand-ups or weekly check-ins. Use these meetings to address concerns, update the team on progress, and discuss future steps.</li><li><strong>Clear roles and responsibilities: </strong>Clearly define each team member鈥檚 role and responsibilities to avoid confusion and overlap. This clarity helps team members know to whom they should turn for specific issues and how they fit into the overall project.</li><li><strong>Encourage open communication: </strong>Foster an environment where team members feel comfortable sharing their ideas, concerns, and feedback. Open communication can lead to innovative solutions and help prevent minor issues from becoming major problems.</li><li><strong>Document everything: </strong>Maintain thorough documentation of all project-related communication and updates. This can include meeting minutes, project timelines, decision logs, and feedback sessions. Documentation ensures that everyone has access to the same information and can refer back to it as needed.</li><li><strong>Set common goals: </strong>Align your team around common goals and objectives. When everyone understands the big picture and their role in achieving it, it can increase motivation and cooperation.</li><li><strong>Foster a team culture: </strong>Build a positive team culture that encourages trust and mutual respect. Activities that enhance team bonding or informal gatherings can improve interpersonal relationships, making collaboration more natural and effective.</li></ul></div><div class="single-content-sec"><h2>Top project collaboration tools</h2><p>Here's a list of tools that you can use to enhance collaboration in your organization.</p><ul class="collaboration"><li>Zoho Projects</li><li>Zoho Cliq</li><li>Slack</li><li>Zoho Mail</li><li>Gmail</li><li>Zoho Meetings</li><li>Zoom</li><li>Microsoft Teams</li><li>Wrike</li></ul></div></div></div></div></div></div><div class="footer"><div class="content-wrap"><div class="footer-inner"><h2>Be in sync with your team. <br class="hide-mob"> Begin collaborating with Zoho Projects.</h2> <a class="act-btn cta-btn" href="/projects/signup.html" target="_blank">Sign up now</a></div></div></div></div></div> </main> <footer><div class="zw-product-footer"></div><div class="zw-global-footer"></div><div class="zw-only-copyright"></div><div class="zw-promo-bottom"></div> </footer> <aside><div class="zw-other-info"></div> </aside><script src="//www.zohowebstatic.com/sites/zweb/js/common/zcms.js"></script><script src="//www.zohowebstatic.com/sites/zweb/js/common/zohocustom.js"></script><script src="//www.zohowebstatic.com/sites/zweb/js/product/projects.js"></script><script src="//www.zohowebstatic.com/sites/zweb/js/translation/projects/2450.js"></script><script type="application/ld+json"> { "@context": "https://schema.org/", "@type": "SoftwareApplication", "applicationCategory": "https://www.zoho.com/projects/", "downloadUrl": "https://www.zoho.com/projects/signup.html", "featureList": "https://www.zoho.com/projects/features.html", "name": "Online Project Management Tools - Zoho Projects", "description": "Zoho Projects is an online project management software to create and manage projects efficiently. 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