RGC Reporting - Open Access 4 - Research Guides at Run Run Shaw Library, City University of Hong Kong

<!DOCTYPE html> <html lang="en"> <head> <meta http-equiv="X-UA-Compatible" content="IE=Edge"/> <meta http-equiv="Content-Type" content="text/html; charset=utf-8"/> <title>RGC Reporting - Open Access 4 - Research Guides at Run Run Shaw Library, City University of Hong Kong</title><meta name="viewport" content="width=device-width, initial-scale=1.0"><meta name="robots" content="noarchive" /> <link rel="apple-touch-icon" sizes="180x180" href="//d329ms1y997xa5.cloudfront.net/apps/common/favicon/apple-touch-icon.png"> <link rel="icon" type="image/png" sizes="32x32" href="//d329ms1y997xa5.cloudfront.net/apps/common/favicon/favicon-32x32.png"> <link rel="icon" type="image/png" sizes="16x16" href="//d329ms1y997xa5.cloudfront.net/apps/common/favicon/favicon-16x16.png"> <link rel="manifest" href="//d329ms1y997xa5.cloudfront.net/apps/common/favicon/site.webmanifest"> <link rel="mask-icon" href="//d329ms1y997xa5.cloudfront.net/apps/common/favicon/safari-pinned-tab.svg" color="#5bbad5"> <link 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window</span></a></li><li class=""><a title="" class="" href="https://libguides.library.cityu.edu.hk/rgc_oa/about" ><span>> RGC and Open Access</span></a></li><li class="active"><a title="" class="active" href="https://libguides.library.cityu.edu.hk/rgc_oa/reporting" ><span>RGC Reporting</span></a></li><li class=""><a title="" class="" href="https://libguides.library.cityu.edu.hk/rgc_oa/gateway" ><span>RGC Publication Gateway</span></a></li> </ul> </div> </div> <div id="s-lg-guide-tabs-title-bar" class="container s-lib-side-borders"></div>  <div id="s-lg-guide-main" class="container s-lib-main s-lib-side-borders" tabindex="-1"> <div class="row s-lg-row"><div id="s-lg-col-126" class="col-md-12"><div class="s-lg-col-boxes s-lg-box-special"><div id="s-lg-box-wrapper-26387430" class="s-lg-box-wrapper-26387430"><div id="s-lg-box-22510679-container" class="s-lib-box-container"> <div id="s-lg-box-22510679" class="s-lib-box s-lib-box-std s-lib-floating-box"> <div id="s-lg-box-collapse-22510679" > <div class="s-lib-box-content s-lib-floating-box-content"> <div id="s-lg-content-51212589" class=" clearfix"> <p><strong><img alt="" loading="lazy" src="https://libapps-au.s3-ap-southeast-2.amazonaws.com/accounts/81910/images/Copy_of_White_and_Purple_Modern_Abstract_Business_Banner__1_.png" /></strong></p> <hr /> <p style="text-align: center;"><span style="font-size:18px;"><span style="color:#7a644c;"><span style="font-family:Verdana,Geneva,sans-serif;"><strong>RGC Reporting</strong></span></span></span></p> <hr /> </div> <div id="s-lg-content-51212593" class=" clearfix"> <p><strong>Research Output Reporting and CityU Scholars</strong></p> <p>In Hong Kong, universities funded by UGC (University Grants Committee) are required to submit data covering general, staff, student, finance, research and knowledge transfer information in the Common Data Collection (CDC) Exercise every year. For "research", data for research outputs are reported to RGC (Research Grants Council) according to <a href="https://libguides.library.cityu.edu.hk/rgc_category/table" target="_blank">RGC's classification of research output categories</a>. The same classification has been adopted in <a href="https://scholars.cityu.edu.hk/en/" target="_blank">CityU Scholars</a> to support the reporting needs.</p> <p> </p> <p><strong>OA Information Reporting</strong></p> <p>As part of the <a href="https://libguides.library.cityu.edu.hk/rgc_oa/about#s-lib-ctab-22508088-1" target="_blank">RGC Open Access Plan</a>, starting from year 2022, universities are required to indicate in their CDC reports the open access arrangement of their UGC-funded research outputs*, e.g. published under a <a href="https://libguides.library.cityu.edu.hk/oa_others/glossary#s-lg-box-wrapper-26387495" target="_blank">Transformative Agreement</a>, published with an <a href="https://libguides.library.cityu.edu.hk/oa_others/glossary#s-lg-box-wrapper-26387487" target="_blank">Article Processing Charge</a>, open access but with embargo period, etc. For CityU colleagues who need to cross check the OA status of publications to be reported, the following guide will help.</p> <p><span style="color:#008080;"><span style="font-size:11px;"><em>*Only applicable for RGC-funded Type 21 and 22 academic research (refereed) outputs (<a href="https://libguides.library.cityu.edu.hk/rgc_category/table" target="_blank">Learn more about RGC research output categories</a>)</em></span></span></p> <hr /> <p><strong>Checking Open Access status (<a href="https://libguides.library.cityu.edu.hk/ld.php?content_id=51248429" target="_blank">click here for a printable copy</a>):</strong></p> </div> </div> </div> </div> </div></div></div></div></div><div class="row s-lg-row"><div id="s-lg-col-1" class="col-md-6"><div class="s-lg-col-boxes"></div></div><div id="s-lg-col-2" class="col-md-6"><div class="s-lg-col-boxes"></div></div></div><div class="row s-lg-row"><div id="s-lg-col-127" class="col-md-12"><div class="s-lg-col-boxes s-lg-box-special"><div id="s-lg-box-wrapper-26387432" class="s-lg-box-wrapper-26387432"><div id="s-lg-box-22510681-container" class="s-lib-box-container"> <div id="s-lg-box-22510681" class="s-lib-box s-lib-box-std s-lib-floating-box"> <div id="s-lg-box-collapse-22510681" > <div class="s-lib-box-content s-lib-floating-box-content"> <div id="s-lg-content-51212594" class=" clearfix"> <p>The following part aims to provide you with information you need to be aware of when checking the open access status of academic journal articles.</p> <p><img alt="" loading="lazy" src="https://libapps-au.s3-ap-southeast-2.amazonaws.com/accounts/81910/images/oa_check05.png" style="width: 80px; height: 80px;" /><span style="font-size:16px;"><strong> Characteristics</strong></span> of a genuine open access publication:</p> <ul style="margin-left: 40px;"> <li><u>Able to access its full-text content outside CityU network</u> <ul> <li>CityU members are entitled to access many full-text articles with CityU Library's subscription. However, being able to open and read the full-text content through University network does not necessarily mean that the articles are open access. A genuine open access publication should be accessible even without any CityU authentication. <br /> <em><img alt="" loading="lazy" src="https://libapps-au.s3-ap-southeast-2.amazonaws.com/accounts/81910/images/Picture9.png" /><br /> <span style="font-size:11px;">Refer to the publisher's banner to see if you are in CityU network environment.</span></em></li> </ul> </li> <br /> <li><u>Usually has an open access icon / label</u> <ul> <li>Most open access articles will have an open access icon / label associated with them. Try to look out for them in article overview pages / full-text files (e.g. under article's title, near full-text button). <br /> <img alt="" loading="lazy" src="https://libapps-au.s3-ap-southeast-2.amazonaws.com/accounts/81910/images/Picture7.png" /></li> </ul> </li> <br /> <li><u>Usually with a Creative Commons license, or other licenses that convey its open access arrangement</u> <ul> <li>An open access article often utilizes a Creative Commons License to indicate author's permission of allowing others to copy, distribute, and make some uses of his work. Other than Creative Commons licenses, authors can also use other publishing licenses to convey the copyright management and open access arrangement.<br /> <img alt="" loading="lazy" src="https://libapps-au.s3-ap-southeast-2.amazonaws.com/accounts/81910/images/Picture8.png" /></li> </ul> </li> </ul> <hr /> <p><img alt="" loading="lazy" src="https://libapps-au.s3-ap-southeast-2.amazonaws.com/accounts/81910/images/oa_check06.png" style="width: 80px; height: 80px;" /><span style="font-size:16px;"><strong> Steps</strong></span> on checking open access status:</p> <ol style="margin-left: 40px;"> <li>Prepare a device that is NOT connected to CityU network (e.g. cell phones with external internet service providers) and use this non-CityU connected device to conduct the checking.<br /> <img alt="" loading="lazy" src="https://libapps-au.s3-ap-southeast-2.amazonaws.com/accounts/81910/images/Picture1.png" style="width: 250px; height: 97px;" /> <img alt="" loading="lazy" src="https://libapps-au.s3-ap-southeast-2.amazonaws.com/accounts/81910/images/OA_check01.png" style="width: 250px; height: 68px;" /></li> <li>Make sure you haven’t signed in with any personal / institutional accounts.<br /> <img alt="" loading="lazy" src="https://libapps-au.s3-ap-southeast-2.amazonaws.com/accounts/81910/images/Picture2.png" style="width: 400px; height: 206px;" /></li> <li>Locate article’s URL or DOI via CityU Scholars.<br /> <img alt="" loading="lazy" src="https://libapps-au.s3-ap-southeast-2.amazonaws.com/accounts/81910/images/Picture3.png" style="width: 400px; height: 121px;" /></li> <li>Access the URL or DOI and find the full-text button in the article page; check and see if you can open the full-text content.<br /> <img alt="" loading="lazy" src="https://libapps-au.s3-ap-southeast-2.amazonaws.com/accounts/81910/images/Picture4.png" /></li> <li>Check and see if there is an open access label, a Creative Commons license, or other terms of use for open access.<br /> <img alt="" loading="lazy" src="https://libapps-au.s3-ap-southeast-2.amazonaws.com/accounts/81910/images/Picture7.png" /><img alt="" loading="lazy" src="https://libapps-au.s3-ap-southeast-2.amazonaws.com/accounts/81910/images/Picture8.png" /></li> </ol> </div> <div id="s-lg-content-51248434" class=" clearfix"> <hr> <p>If you can access the full-text content without using CityU network, and the work itself contains an open access label and/or an open access license (e.g. Creative Commons license), then it is probably an open access publication.</p> </div> </div> </div> </div> </div></div></div></div></div> <ul id="s-lg-page-prevnext" class="pager "><li class="previous"><a href="https://libguides.library.cityu.edu.hk/rgc_oa/about"><< <strong>Previous:</strong> > RGC and Open Access</a></li><li class="next"><a href="https://libguides.library.cityu.edu.hk/rgc_oa/gateway"><strong>Next:</strong> RGC Publication Gateway >></a></li></ul></div>   <div id="s-lib-footer-public" class="s-lib-footer footer container s-lib-side-borders"> <div id="s-lg-guide-header-meta" class="pad-top-sm pad-left-med clearfix"> <ul id="s-lg-guide-header-attributes" class=""> <li id="s-lg-guide-header-updated" class="s-lg-h-separator"> <span class="s-lg-guide-label">Last Updated:</span> <span class="s-lg-text-greyout">Jan 23, 2024 3:51 PM</span> </li> <li id="s-lg-guide-header-url" class="s-lg-h-separator"> <span class="s-lg-guide-label">URL:</span> <span class="s-lg-text-greyout">https://libguides.library.cityu.edu.hk/rgc_oa</span> </li> <li id="s-lg-guide-print-url"> <a href="javascript: window.print();"><i class="fa fa-print" aria-hidden="true" title="Print Page"></i> Print Page</a> </li> </ul> <div id="s-lib-footer-login-link" class="pull-right pad-right-med"> <a href="https://cityu-hk.libapps.com/libapps/login.php?site_id=4782&target64=L2xpYmd1aWRlcy9hZG1pbl9jLnBocD9nPTk2MjQyMyZwPTY5OTE1Nzk=">Login to LibApps</a> </div> </div> <div class="pad-bottom-sm clearfix"> <div id="s-lg-guide-header-subjects" class="pad-top-sm pad-left-med pad-right-med pull-left"> <span class="s-lg-guide-label">Subjects: </span><span class="s-lg-small bold"><a href="https://libguides.library.cityu.edu.hk/sb.php?subject_id=171945">Open Access</a></span> </div> <div id="s-lg-guide-header-tags" class="pad-top-sm pad-left-med pull-left"> <span class="s-lg-guide-label">Tags: </span><span class="s-lg-small bold"><a href="https://libguides.library.cityu.edu.hk/srch.php?tag=open_access&default_lg=1">open_access</a></span> </div> <div id="s-lib-footer-support-link" class="pull-right pad-right-med"> </div> </div> </div>   <div id="s-lib-scroll-top"> <a href="javascript:void(0);" onclick="jQuery('body').focus();" title="Back to Top" aria-label="Back to Top"> <span class="fa-stack fa-lg" aria-hidden="true"> <i class="fa fa-square-o fa-stack-2x"></i> <i class="fa fa-angle-double-up fa-stack-1x" style="position:relative; 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RGC Reporting - Open Access 4 - Research Guides at Run Run Shaw Library, City University of Hong Kong