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If you contact us, visit our website or our social media, collaborate with us, participate in our events or otherwise interact with us we may process your personal data. From the policy […]" /> <meta property="og:url" content="https://vsquare.org/privacy-policy/" /> <meta property="og:site_name" content="VSquare.org" /> <meta property="article:modified_time" content="2023-11-08T09:13:29+00:00" /> <meta name="twitter:card" content="summary_large_image" /> <meta name="twitter:label1" content="Est. reading time" /> <meta name="twitter:data1" content="36 minutes" /> <script type="application/ld+json" class="yoast-schema-graph">{"@context":"https://schema.org","@graph":[{"@type":"WebPage","@id":"https://vsquare.org/privacy-policy/","url":"https://vsquare.org/privacy-policy/","name":"Privacy Policy - VSquare.org","isPartOf":{"@id":"https://vsquare.org/#website"},"datePublished":"2023-07-26T08:37:06+00:00","dateModified":"2023-11-08T09:13:29+00:00","breadcrumb":{"@id":"https://vsquare.org/privacy-policy/#breadcrumb"},"inLanguage":"en-US","potentialAction":[{"@type":"ReadAction","target":["https://vsquare.org/privacy-policy/"]}]},{"@type":"BreadcrumbList","@id":"https://vsquare.org/privacy-policy/#breadcrumb","itemListElement":[{"@type":"ListItem","position":1,"name":"Strona g艂贸wna","item":"https://vsquare.org/"},{"@type":"ListItem","position":2,"name":"Privacy Policy"}]},{"@type":"WebSite","@id":"https://vsquare.org/#website","url":"https://vsquare.org/","name":"VSquare.org","description":"","potentialAction":[{"@type":"SearchAction","target":{"@type":"EntryPoint","urlTemplate":"https://vsquare.org/?s={search_term_string}"},"query-input":{"@type":"PropertyValueSpecification","valueRequired":true,"valueName":"search_term_string"}}],"inLanguage":"en-US"}]}</script>  <link rel='dns-prefetch' href='//js.stripe.com' /> <link rel='dns-prefetch' href='//vsquare.org' /> <script type="text/javascript"> /* <![CDATA[ */ window._wpemojiSettings = {"baseUrl":"https:\/\/s.w.org\/images\/core\/emoji\/15.0.3\/72x72\/","ext":".png","svgUrl":"https:\/\/s.w.org\/images\/core\/emoji\/15.0.3\/svg\/","svgExt":".svg","source":{"concatemoji":"https:\/\/vsquare.org\/wp-includes\/js\/wp-emoji-release.min.js?ver=6.7.1"}}; /*! 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<section class="section-banner-simple"> <div class="container"> <div class="elements"> <div class="element block-color cube"></div> <div class="element block-color title center black"> <h1>Privacy Policy</h1> </div> <div class="element block-color cube"></div> <div class="element block-color cube"></div> </div> </div> </section> <section class="section-desc"> <div class="container"> <div class="left-column">  </div> <div class="content"> <h1 class="wp-block-heading"><strong>Personal data security policy of </strong><strong>Reporters’ Foundation</strong></h1> <p>In this policy you will find all the information about our handling of your personal data. If you contact us, visit our website or our social media, collaborate with us, participate in our events or otherwise interact with us we may process your personal data. From the policy you will learn what personal data we process, for what purpose and on what basis, as well as your rights and our obligations. We have compiled the information in the form of a table of contents for your convenience.</p> <h1>Who processes your personal data?</h1> <p>For the purposes of data protection regulations, our Foundation is the Administrator of your personal data. If in the following part of the Policy we will refer to the Foundation or the Administrator, we always mean the Reporters Foundation with its registered office in Warsaw, 02-541, 20/33/34 Ludwika Narbutta Street.</p> <p>For all matters related to your personal information, you may contact Us via: email address: kontakt@fundacjareporter贸w.org or by mail at the above address.</p> <p>Your personal data may also be processed by our subcontractors who assist us in providing services. All of these entities ensure that your personal data is properly protected, based on the relevant laws (Who do we share your personal data with?).</p> <h2>Reporters Foundation portals</h2> <p>One of the main activities of our Foundation is the operation of the foundationreporterow.org website and the related portals: frontstory.pl and vsquare.org (hereinafter collectively as: Portals). It is within the operation of these media that we collect and process the majority of personal data. Since it is very difficult to separate our activities concerning the Portals from the Foundation’s other activities, especially those online, our security policy applies to all of our activities. So if you contact us through the Portals (form or social media), your data will be processed by the Foundation. Likewise, if you contribute to our Portals, your data will also be processed by the Foundation.</p> <h1>Who do we share your personal information with?</h1> <p>Your personal data may be transferred to the following entities:</p> <ol> <li>Mailchimp in order to operate the messaging system through the newsletter sites: frontstory.co.uk and vsquare.org, only if you sign up for the newsletter.</li> <li>Patronite.co.uk and other ICT systems to handle your financial support , only if you choose to support us through these systems.</li> <li>Accounting firm – accounting office: the ABG Accounting Office Ltd. whose services we use when you receive an invoice from us, issue an invoice for us or enter into a contract with us related to payments.</li> <li>nazwa.pl, home.pl, IQ for email service;</li> <li>Social media and messaging owners Meta Platforms Ireland Limited for Facebook, Instagram, Twitter International Unlimited Company for Twitter, LinkedIn Ireland Unlimited Company for Linkedin, if you visit our profiles or contact us through them.</li> <li>Google Ireland Limited for Google Meet messenger, Lionheart Squared Ltd for Zoom messenger and Signal Messenger LLC in case you communicate with us through these tools.</li> <li>The image and personal information (name and surname) of the authors of the texts may be further disseminated through the sharing of our materials by other media.</li> <li>Google Workspace (Google Ireland Limited), for the following purposes: administrative activities and document storage.</li> <li>HubSpot in order to manage the Foundation’s activities. As part of this tool, we may process, in particular, the names, addresses, email and telephone numbers of individuals with whom we work or plan to work together.</li> <li>Subcontractors who ensure the technical functioning of our CRM System, our website, and the electronic communication tools on the website and through telephone communication.</li> <li><strong>Google Analytics </strong>is a tool that records your behavior on our site automatically, in order to personalize advertising and collect statistical data. The provider is (Google Ireland Limited).</li> <li>In the event of legal disputes, your personal information may be entrusted to our legal service providers for legal protection.</li> <li>We may be required to provide information about personal data to authorized authorities based on lawful requests. Such requests usually relate to the prosecution and punishment of criminal acts.</li> </ol> <p>For some technical solutions (social media), your data may be outside the European Economic Area. This is due to the provision of these solutions by US companies. Any such transfer is always done in accordance with European regulations.</p> <h1>For what purpose, what and on what basis do we process your personal data?</h1> <p>We process personal data on the basis of Regulation (EU) 2016/679 of the European Parliament and of the Council of April 27, 2016, on the protection of natural persons with regard to the flow of personal data and on the free movement of such data and repealing Directive 95/46/EC (hereinafter: RODO) and the provisions of this Privacy Policy.</p> <p>Below you will find detailed information about the purposes of personal data processing and the legal basis for processing.</p> <p><strong>If you are contacting us remotely.</strong></p> <p>We need your personal data to establish and conduct communication. The basis for processing in this case is Article 6(1)(f) RODO, based on the legitimate purpose of responding to requests and inquiries made using the contact form or in any other form. Personal data will also be processed after the termination of contact on the basis of Article 6(1)(f) of the RODO, which is the legitimate purpose of archiving correspondence for the purpose of demonstrating its course in the future and defending against potential claims.</p> <p>If you wish to protect your personal and other personally identifiable information to a special degree when exchanging information with us, we have provided recommendations on our website for the most secure forms of contact that will provide you with optimal anonymity <a href="https://fundacjareporterow.org/leak-to-us/">(</a>https://fundacjareporterow.org/leak-to-us/). Remember, however, that there is no method of contact that guarantees 100% security of your data.</p> <ol> <li>Foundation Email Inboxes. If you contact us through our email box addresses, in order to contact you we will process your email address, which may contain your personal data and other personal data you provide in the body of the message. If you contact us by email using encryption software, please note that the personal data you provide and other data that could identify you, including recipient and sender addresses, as well as metadata such as time of sending and mail client data, remain unencrypted and may help identify you. Your data that you send to us using encryption software, including your email address, public key data and other user ID data, is processed under separate agreements or regulations of the owners of these services. Processing of your data on our part is limited to accessing and conducting ongoing communications.</li> <li>Telephone contact. If you contact us by phone, we will process your phone number and the data you provide during the phone call.</li> </ol> <p><strong>If you visit our social media.</strong></p> <p>As part of the social media profiles we operate, your personal data may be processed through specific interactions resulting from the respective system (e.g.: likes, comments, shares, followings). The personal data that is processed on our profiles depends solely on you and your profile settings in the system supporting the selected media. Each time you decide whether to leave such personal data. Details of the processing of your personal data on social media profiles can be found in the privacy policies of the respective owners.</p> <ul> <li><u>Facebook https://www.facebook.com/privacy/explanation</u></li> <li><a href="https://help.instagram.com/">Instagram https://help.instagram</a>.com/</li> <li><a href="https://twitter.com/en/privacy">Twitter https://twitter.com/en/privacy</a></li> <li><u>Linkedin https://www.linkedin</u>.com/legal/privacy-policy</li> </ul> <p>Foundation’s social media profiles. The basis for processing personal data left on social media is Article 6(1)(a) of the RODO, i.e. your consent resulting from adding a comment or other interaction. You can exercise your rights related to your personal data (deletion, modification) within your user account in the system supporting your social media profile.</p> <p>On the basis of social media data (likes, follows or other interactions left), we may target marketing activities of our own business, based on Article 6(1)(f) of the RODO, i.e. the legitimate purpose of promoting our business. Each time, marketing activities are directed to the general public observing our profiles. As part of specific activities, we may use statistical tools provided by the owners of particular media.</p> <p>We collect and analyze anonymized statistical data on the basis of Article 6(1)(f) of the RODO, i.e. for the legitimate purpose of improving our business.</p> <p>In a given social media system, we may maintain a list of blocked users (Article 6(1)(f) of the RODO), based on the legitimate purpose of preventing comments that violate the law and good morals.</p> <p>Social media communicators and other instant messengers. When you communicate with Us through social media communicators and other instant messengers, We process the personal data that You provide in Your profile and that is publicly available. As part of your correspondence with us through these instant messengers, you may also provide other personal data that will be processed by us for communication and archiving purposes. In any case, these data are stored on the servers of the owners of each communicator (social media), and their processing is governed by separate agreements or regulations. The processing of your data on these servers, on Our part, is limited to accessing and conducting ongoing communication.</p> <p>The basis for processing in this case is Article 6(1)(f) RODO, based on the legitimate purpose of responding to inquiries made using social media messaging. Personal data will also be processed after the termination of the contact on the basis of Article 6(1)(f) RODO, which is the legitimate purpose of demonstrating its progress in the future and defending against potential claims. Data processed within the framework of social media communicators remains on the servers of the owners of the individual communicators, and their archiving is regulated by separate agreements or regulations.</p> <p><strong>If you use our newsletter.</strong></p> <p>By signing up for the newsletter, you provide us with your email address, which may contain your personal information.</p> <p>By agreeing to the newsletter, you consent to the sending of commercial information by means of electronic communication as defined in the Act of July 18, 2002 on the provision of electronic services. The data provided when signing up for the newsletter is used for the purpose of sending you the newsletter, and the legal basis for its processing is your consent (Article 6(1)(a) RODO) given when signing up for the newsletter.</p> <p>Your consent can be revoked at any time.</p> <p>If you unsubscribe from the newsletter, your data will continue to be stored in our system for the purpose of documenting the lawful processing of your personal data (i.e. your consent) and defending against possible claims in this regard, based on the legitimate interest referred to in Article 6(1)(f) of the RODO.</p> <p>Our subcontractor for operating the messaging system through the newsletter is Mailchimp and hosting companies nazwa.pl, home.pl and IQ for the frontstory.pl and vsquare.org portals. Since the newsletter system uses tools provided by US companies, your data may be outside the European Economic Area. Any such transfer is always done in accordance with European regulations.</p> <p>If you are our informant<strong>. </strong></p> <p>If you contact us to provide us with information (in the form of a press release, letter to the editor or other material of this nature), we process your personal data only to the extent necessary to receive, read and use the content you provide to us.</p> <p>By processing your personal data to the extent indicated, we are pursuing our legitimate interest in investigative journalism, consistent with the statutory objectives of our Foundation (Article 6(1)(f) of the RODO) and our journalistic obligations under the law (Article 6(1)(c) of the RODO), in particular the Act of January 26, 1984. – Press Law (Journal of Laws 2018.1914 i.e.; hereinafter: Press Law). Pursuant to the aforementioned law, we are obliged to exercise particular care and diligence in collecting and using information, in particular to verify its truthfulness or to cite its source (Article 12(1)(1) of the Press Law). In addition, if you, as our informant, act in good faith, we have a legal obligation to protect your personal rights and interests (Article 12(1)(2) of the Press Law).</p> <p>The basis for the processing of your data as a whistleblower is your consent to the processing of personal data and disclosure of the content of the information provided (Article 6(1)(a) of the RODO). Remember that, as the author of a press material, you have the right to keep your name confidential (Article 15(1) of the Press Law) or to request that the information you provide not be published due to the professional secrecy you are bound by (Article 14(5) of the Press Law). If, when contacting us, you stipulate the non-disclosure of your personal data or other data enabling you to identify yourself, we have a legal obligation to keep them secret (Article 15, paragraph 2, item 1 of the Press Law). This obligation applies to journalists who work for us, as well as to our other associates who are employed by our editorial offices, press publishing houses and other press organizational units.</p> <p>Remember that if the information you provide relates to an offense as defined in Article 240 搂 1 of the Criminal Code, based on our legal obligation we are exempt from keeping your data and the content of the information you provide to us confidential.</p> <h2>If you participate in our projects</h2> <p>We may publish materials with your image for the purpose of promoting our activities and disseminating their results (making it possible for others to learn about its effects, especially through photos and videos), based on your consent given before the start of the project. Under some projects, refusal to give such consent may entail inability to participate in the project.</p> <p>Promoting the project and their impact on participants is an integral part of the activities, which is very difficult to achieve without the use of image. At the same time, we only publish materials of good quality, which do not ridicule and do not violate the dignity of the people featured on them. We may also provide promotional materials to the media and other entities providing such information (e.g. educational portals, knowledge bases, sets of good practices).</p> <p>The basis for the processing of personal data in this regard is your consent to the publication of your image, based on Article 6(1)(a) of the DPA.</p> <p>At the same time, we undertake the conducted promotional activities on the basis of our legitimate interest, which is the promotion of our activities through informational activities, each time directed to the general public observing our profiles, on the basis of Article 6(1)(f) of the RODO.</p> <p>Participation in some of our projects may involve a certain amount of interaction with other participants, trainers, facilitators and others involved. With more and more activities using IT tools, including those online, some of this communication may be personal information (primarily the names of participants). In our projects, we typically use groups set up on social media sites (e.g., Facebook) and the ZOOM and Google Meet platforms for direct online activities.</p> <p>Accordingly, we will process your data to the extent necessary to use social media and online communication platforms. The processing is carried out on the basis of our legitimate interest, i.e. for the purposes of the project (Article 6(1)(f) of the RODO). The data processed within the framework of social media communicators remains on the servers of the owners of the individual communicators, and their archiving is regulated by separate agreements or regulations. The basis for processing personal data left on social media is Article 6(1)(a) of RODO, i.e. your consent resulting from adding a comment or other interaction. You can exercise your rights related to your personal data (deletion, modification) within your user account in the system supporting your social media profile.</p> <p>Regarding communication and the tools of individual social media, you can learn more about our processing of personal data in the section 聽</p> <h2>If we record footage or audio (podcast) with your participation.</h2> <p>We may record video or audio materials (podcasts) with your image and/or voice for the purpose of carrying out our statutory activities, as well as visualizing events (promoting our activities) and disseminating their results (allowing others to see its effects, especially through photos and videos). The basis for this is your consent, given before recording begins.</p> <p>We may publish or otherwise disseminate information containing your captured image and/or a recording of your voice for the purpose of promoting our activities and disseminating their results (allowing others to see its effects, particularly through photos and videos), only on the basis of your consent, given prior to the start of the project. Under some projects, refusal to give such consent may entail inability to participate in the project.</p> <p>Promoting the project and their impact on participants is an integral part of the activities, which is very difficult to achieve without the use of image and voice. At the same time, we only publish materials of good quality, which do not ridicule and do not violate the dignity of the people featured on them. We may also provide promotional materials to the media and other entities providing such information (e.g. educational portals, knowledge bases, sets of good practices).</p> <p>The basis for the processing of personal data in this regard is your consent to the publication of your image and the recording of your voice, based on Article 6(1)(a) of the RODO, as well as compliance with our legal obligations to publish or otherwise disseminate information containing your image and voice, based on Article 6(1)(c) of the RODO. In this regard, you have the right to reserve the date and scope of publication or dissemination of this information, for valid social or personal reasons (Article 14(3) of the Press Law).</p> <p>At the same time, we undertake the conducted promotional activities on the basis of our legitimate interest, which is the promotion of our activities through informational activities, each time directed to the general public observing our profiles, on the basis of Article 6(1)(f) of the RODO.</p> <p>If you are our donor<strong>. </strong></p> <p>If you decide to make a donation to us, we process your personal data necessary to make the donation. The purpose of processing your data is to enable the transfer of funds in the form of direct contributions and through third-party ICT operators (Patronite.co.uk, bank transfer, postal order and others) in the form of donations to the corresponding account of our Foundation. In addition, we process your data in order to conduct public collections and participate in other collection programs for the benefit of our Foundation’s activities, and to provide the required reporting for the settlement of the donation program, in accordance with applicable law.</p> <p>The basis for the processing of your data is our legitimate interest, which is the accounting of the collected contributions in order to fulfill the obligations imposed by current laws. In addition, we process your data to the extent necessary for the performance of the contract you enter into with us by depositing funds into our account, as well as on the basis of your contract you enter into with a third-party operator by making a donation to us, and on the basis of our contract with the third-party operator (Article 6(1)(b-c) of the DPA).</p> <p>Accounting data will be made available, including documentation of financial flows and signed contracts. Recipients of your data are banks, tax offices, state authorities or other entities authorized under the law, in order to perform our obligations related to the settlement of donations received (Article 6(1)(c) RODO).</p> <p> </p> <p>If you are our contractor<strong>. </strong></p> <p>Your data, as a contractor or subcontractor, related to financial settlements are transferred to ABG Accounting Office Ltd. As our contractor, you are obliged to provide us with your personal data to fulfill our obligations under accounting and tax law, including the settlement of transactions and the issuance of accounting documents.</p> <p>Also, in order to cooperate with us, it may be necessary for you to provide personal data (you can learn more about our processing of personal data in the previous section – <strong>J</strong>聽</p> <p>The basis for the processing of our contractors’ data is the conclusion and performance of the contract we have entered into with you for the purpose of cooperation (Article 6(1)(b) of the DPA), as well as for the purpose of responding to inquiries and proposals to conduct cooperation directed to us, i.e. due to our legitimate interest, which is to be able to contact those who direct inquiries to us (Article 6(1)(f) of the DPA).</p> <p>Your personal data is also processed for purposes arising from our legitimate interests, which is the archiving of correspondence and our cooperation activities with you for the purpose of proving them in the future and defending against potential claims (Article 6(1)(f) RODO).</p> <p>We process the data of accounting associates for the purpose of fulfilling legal requirements under accounting and tax laws (based on Article 6(1)(c) of the DPA) and on the basis of our legitimate interest in archiving data, protecting against claims and ensuring accountability of actions with accounting or tax consequences (Article 6(1)(f) of the DPA).</p> <p>We will 聽</p> <h2>If you work with us in the journalistic field</h2> <p>We will process your data with purposes and scopes like those of our contractors (聽 ).</p> <p>If you provide us with texts, videos or photos and other works of your own authorship as part of our cooperation, we process your personal data on the basis of your consent to the use of works of your authorship on the basis of an individually determined entitlement to such rights (Article 6(1)(a) RODO). In addition, your data as the author of the works submitted to us is processed on the basis of our legitimate interest, which is the promotion of our activities in accordance with the law, including copyright, and in particular the promotion of our activities through information activities, each time directed to the general public observing our profiles (Article 6(1)(f) RODO).</p> <p> </p> <p>As a representative of our editorial office, you are bound by the duties of the Data Controller related to observance of journalistic confidentiality and protection of information sources. These obligations are set forth in the subsection If you are our informant.</p> <p> </p> <p>If you are a representative of our grantors or our partners<strong>, </strong>we process your personal data for the purposes of communications related to the execution and billing of events, i.e. on the basis of our legitimate interest (Article 6(1)(f) of the RODO). In terms of communication and tools of individual social media, you can learn more about our processing of personal data in the previous section – <strong>If you</strong>聽</p> <h1>Our CRM system for customer relationship management</h1> <p>We use the HubSpot system to manage relationships with our project buyers (hereafter: CRM System). We use it to ensure speed and quality service. The personal data collected in the CRM System comes from all communication channels, as described in detail above.</p> <p>So if you contact us, leave us your contact information, or your information has been provided to us by one of our partners, your data may be processed in the CRM System.</p> <p>Personal data is entered into the CRM System by our authorized employees, and the system itself guarantees a high level of security and protection, in accordance with legal requirements and data protection standards. Personal data processed in the CRM System may include: first and last name, form of contact (communication channel), dates of communication, brief description of the case, contact data depending on the communication channel (email address, instant messenger or social media profile data, contact phone number, postal code and city), data of the employee or employees handling the case. In addition, the CRM System can collect data from our email to improve communication and handle inquiries.</p> <p>The basis for processing in this case is Article 6(1)(f) of the RODO, based on the legitimate purpose of systematizing the relationship and managing the Administrator’s contacts. Personal data will also be processed after the termination of the contact on the basis of Article 6(1)(f) of the RODO, which is the legitimate purpose of archiving correspondence for the purpose of demonstrating its course in the future and defending against potential claims.</p> <p>A separate set of personal data is the newsletter mailing list, which contains the user’s name and email provided through the contact form. It is created and maintained by the service provider: MailChimp.</p> <p>Some of the personal data may be processed by our subcontractors who provide technical functioning of the CRM System, our website, electronic and telephone communication tools, process data related to payments or handle legal services of Our Foundation. We may also be required to provide information about personal data, to authorized authorities based on lawful requests.</p> <h1>Cloud computing</h1> <p>Your personal data and your image, in the form of photos and videos, supporters’ data with names and contact information, contracts, accounting documents and more, are stored by us in the cloud in a Google Workspace account. Since we use a plan designed for NGOs, your data may be processed outside the EEA. This data may be transferred outside the European Economic Area, but Google guarantees that any such transfer is in compliance with European regulations, including RODO (GDPR) and meets data protection standards.</p> <p>We also use other cloud-based data processing tools such as Slack, Signal, ZOOM, Google Meet for ongoing communication, planning and management of Foundation activities. We may process within these tools, in particular, the names, addresses, email and phone numbers of people we work with or plan to contact. Due to the fact that we conduct a large part of our activities remotely, we use these communicators in order to work faster and more efficiently. This data may be transferred outside the European Economic Area, but these companies guarantee that any such transfer is in compliance with European regulations, including RODO (GDPR), and meets data protection standards.</p> <p>The basis for the processing of your data is your consent or our legitimate interest in organizing, implementing and lawfully accounting for our activities, as well as preparing the promotion of our events through outreach activities. After your opt-out, your data continues to be stored in the system for the purpose of documenting the lawful processing of your personal data and defending against possible claims in this regard.</p> <p><strong>聽</strong></p> <h1>For how long we process personal data</h1> <p>Your personal data is processed for the periods indicated by law or when necessary to perform our services and maintain accountability.</p> <p>Personal data on our social media will be processed until our profile is operational, unless you choose to delete the interaction, like or comment beforehand.</p> <p>The data you provide for subscribing to the newsletter, will be processed for the duration of the newsletter. If you unsubscribe earlier, we will store your data in the system for the purpose of proving your consent, which is our legitimate interest (Article 6(1)(f) RODO).</p> <p>Personal data are processed during the period necessary for the implementation of the event and after its completion in the aspect of its evaluation, settlement, promotion and dissemination. Some of the data, especially related to financial documents and billing, can be processed indefinitely.</p> <p>Personal data of associates are kept for the duration of cooperation with the person concerned and after its termination for the purpose of archiving correspondence and defense against claims (Article 6(1)(f) of the DPA). Personal data of associates that are tax data and related documents are kept until the expiration of the statute of limitations on tax liability, unless otherwise provided by tax laws. Other data until an effective objection is filed. After the expiration of this period, the data will be deleted.</p> <h1>What safeguards protect your personal information</h1> <p>Our site is provided with security measures to protect the data under our control from loss, misuse or modification. All information disclosed to us by you is protected in accordance with security and confidentiality protection standards.</p> <p>We make every effort to ensure that the IT tools we use in our operations are properly secured and protect the personal data processed in them. In particular, this includes protecting access passwords and restricting access to the circle of authorized persons.</p> <p>Personal data stored at our premises have been secured so that the information does not fall into the hands of unauthorized persons. Personal data can be accessed only by a limited number of people for whom the use of such data is necessary for the performance of assigned tasks.</p> <p>(1) The organization undertakes to scan the public IT infrastructure periodically (at least once a week) for vulnerabilities in the software in use.聽 The results of the scan should be reported to the IT team and to the management representative responsible for IT. Remediation of detected vulnerabilities should be monitored after each new report is submitted.</p> <p>(2) IT systems and end devices should be equipped with tools for monitoring and detecting vulnerabilities and deficiencies in installed updates. Data thus collected should be transferred to SIEM-class systems and analyzed.</p> <p> </p> <p> </p> <p>(3) The organization should organize training for all employees on current IT security threats once a year. In addition, training materials should be available online for each new employee as part of the onboarding procedure.</p> <h2>Cloud computing</h2> <p>Your personal data and your image, in the form of photos and videos, donor lists with names and contact information, contracts, accounting documents and more, are stored by us in the cloud in a Google account. Some of this data may be processed in the cloud of our CRM. The basis for the processing of your data is your consent or our legitimate interest to organize, execute and lawfully account for our events, as well as to prepare the promotion of our events through outreach activities. After your opt-out, part of your data is still stored in the system for the purpose of documenting the lawful processing of your personal data and defending against possible claims in this regard.</p> <h2>We do not profile on the basis of the personal data collected.</h2> <p>Our Foundation does not use personal data for automated decision-making that is based solely on automated processing, including profiling.</p> <h1>What are your data processing rights?</h1> <p>You have the right to request: access, rectification, deletion, restriction of processing, objection or portability of your personal data. These rights may be limited on the basis of our legitimate interests (e.g.: retention of certain personal data for defense against claims).</p> <p>If the processing of your personal data is based on your consent, you have the right to withdraw your consent at any time without affecting the lawfulness of the processing carried out before the withdrawal of consent. If you withdraw your consent and there is no other legal basis for processing your personal data, we will delete your personal data immediately.</p> <p>For all matters related to your personal information, you may contact Us via e-mail at <a href="/cdn-cgi/l/email-protection" class="__cf_email__" data-cfemail="ee8581809a8f859aae889b808a8f8d848f9c8b9e819c9a8b9c8199c0819c89">[email protected]</a> (or by mail at the above address of <strong>the Foundation)</strong>.</p> <p>You always have the right to file a complaint with the supervisory authority – the President of the Office for Personal Data Protection, if you believe that we have violated data protection regulations.</p> <p>In terms of individual rights, your rights may be limited by:</p> <ol> <li>The need to ensure settlements with the relevant state authorities, for financial and other accounting documents.</li> <li>Provide evidence to demonstrate your consent to data processing.</li> <li>Storage of personal data needed to defend against claims, until the expiration of the statute of limitations (e.g.: archiving the contents of correspondence).</li> </ol> <p>Cancellation of selected services<strong>. </strong></p> <p>Each user of the newsletter has this opportunity by using the option to unsubscribe from receiving it. This can be done by following the instructions included in the content of the e-mails sent (newsletter). If you unsubscribe, we will store your data in the system for the purpose of proving your consent, which is our legitimate interest.</p> <p>If you use our website, you can make changes to your cookies. Your web browser also allows you to delete cookies. It is also possible to automatically block cookies. Please refer to your web browser for details. Please note that restricting the use of cookies may affect some of the functionality available on our website.</p> <p>If you no longer wish to follow our social media profiles, you can revoke your observing/liking or other interaction at any time by visiting our profile. The rules for observing profiles, displaying profile information and withdrawing likes are governed by the social media owners, over which we have no control.</p> <h2>Complaint about our personal data activities.</h2> <p>You always have the right to lodge a complaint to the supervisory authority – the President of the Office for Personal Data Protection, 2 Stawki Street, 00-193 Warsaw, if you consider that we have violated data protection regulations. For more information about the supervisory authority, visit: <a href="https://uodo.gov.pl/">https://uodo.gov.pl</a></p> <p> </p> <h1>How do we use cookies and server logs?</h1> <h2>Cookies</h2> <p>When you first visit our site, we display information about the use of cookies. If you do not want to receive cookies, you can change your browser settings. Restrictions on the use of cookies may affect some of the functionality available on our website.</p> <p>The information collected by cookies relates to your: IP address, type of browser used, language, type of operating system, ISP, time and date information, location, and information you submit to the site via a contact form. We use cookies to monitor and review how you use our site to improve the site’s functionality providing a more efficient and seamless navigation.</p> <p><strong>Social</strong> media tools</p> <p>In the form of plug-ins on our website and Portals, such as: Facebook, Twitter, LinkedIn Instagram. If you have a profile on these media, your browser may establish a direct connection with them. These plug-ins collect information about your viewing of our website.聽 The plug-ins also allow direct transfer of content from our website to your social media profiles (interaction buttons marked with icons for each social media). This data is transferred outside the European Economic Area, but any such transfer is always done in compliance with European regulations. Details of the processing of your personal data within these media can be found in the privacy policies.</p> <h2>Server logs</h2> <p>As part of the use of our website, queries are sent to the server on which the website is hosted. Each such query is recorded in the server logs. Thus, information about your use of the site is subject to logging at the server layer. The above data are not associated with specific individuals browsing the site and are not used by us to identify you. This data is used solely for the purpose of administering the site and to ensure the most efficient operation of the services provided to you.</p> <p>The resources viewed are identified by URLs. In addition, the record may be subject to:</p> <ol> <li>information about your IP address,</li> <li>Information about the browser and operating system you are using,</li> <li>The time of arrival of the request and the time of sending the response,</li> <li>the name of the client station – identification implemented by the HTTP protocol,</li> <li>Information about the errors that occurred during the execution of HTTP,</li> <li>URL address of the page previously visited by you (referer link) – in case the transition was made through a link.</li> </ol> <p> </p> <p><em>Policy adopted on 1.09.2023</em></p> </div> <div class="right-column">  </div> </div> </section> </article> <div id="search-modal" class="modal"> <div class="inner"> <label for="search"> <img src="https://vsquare.org/wp-content/themes/vsquare/img/loup.svg" alt="Search"> <input type="text" placeholder="Search" id="search"> </label> <span class="close">×</span> </div> </div> <footer> <div class="footer-up">   <div class="footer-up-medium"> <small>漏VSQUARE.ORG 2024</small> <a class="link" target="" href="https://vsquare.org/privacy-policy/">Privacy Policy</a> </div> <div class="footer-up-right"> <small>FOLLOW US</small> <div class="social-media"> <a target="" href="https://vsquare.org/newsletter/"> <img width="150" height="150" src="https://vsquare.org/wp-content/uploads/2023/11/Untitled-design-1.svg" class="attachment-thumbnail size-thumbnail" alt="" loading="eager" style="width:100px; height:100px;" decoding="async" /> </a> <a target="" href="https://twitter.com/Vsquare_Project"> <img width="150" height="150" src="https://vsquare.org/wp-content/uploads/2023/11/Untitled-design-4.svg" class="attachment-thumbnail size-thumbnail" alt="" loading="eager" style="width:100px; height:100px;" decoding="async" /> </a> <a target="" href="https://www.facebook.com/VSquare-506182003078568"> <img width="62" height="150" src="https://vsquare.org/wp-content/uploads/2023/11/facebook.svg" class="attachment-thumbnail size-thumbnail" alt="" loading="eager" style="width:7px; height:17px;" decoding="async" /> </a> </div> </div> </div> <div class="footer-bottom"> <p>We believe in the free flow of information and so publish under a <strong>Creative Commons – Attribution 4.0 International</strong> license. 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