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title="Top of page"> </a></div><div class="on-page-nav-wrap"> </div></div> </div> </div> </div> </nav> </div>   <button class="hamburger visible-sm visible-md visible-lg flyout-toggle" id="flyout-button"> <span class="hamburger__elem">Strategic Priorities</span> <span class="hamburger__elem"> <span class="icon-bar"></span> <span class="icon-bar"></span> <span class="icon-bar"></span> </span> </button>  <div class="full-width-container">  <div class="expand row-fluid crumbs"> <div class="container"> <ul class="breadcrumb expand"><ul class="breadcrumb expand"><li class="breadcrumb-home"><a href="/">Graduate School</a></li><li class="breadcrumb-0"></li> » <li class="active">Policies & Procedures</li></ul></ul> </div> </div>   <div class="container"> <div id="main" class="expand row-fluid contentwrapper-node-28"> <div id="content" class="column maincontent-node-28" role="main"> <section class="span12"> <div class="container"> <h1 class="page-header">Policies & Procedures</h1> </div> <section id="block-system-main" class="block block-system block-even">  <div class="panel-display panel-four-three-adaptive clear-block" >  <div class="container">  <div class="panel-panel line"> <div class="panel-panel unit span12"> <div class="panel-pane pane-node-content" > <div class="pane-content"> <article id="node-28" class="node node-page node-odd clearfix"> <div class="content"> <div class="field field-name-body field-type-text-with-summary field-label-hidden"> <p>These UBC Policies and Procedures provide the rules and regulations that surround many aspects of graduate study for students, faculty members, and staff at UBC.</p>  <p>Policies have been approved by the <a href="https://universitycounsel.ubc.ca/board-of-governors-policies-procedures-rules-and-guidelines/policies/" target="_blank">UBC Board of Governors</a> or <a href="https://senate.ubc.ca/vancouver/policies/" target="_blank">UBC Senate</a>.</p>  <p>Procedures have been approved by the <a href="https://www.grad.ubc.ca/about-us/governance/graduate-council" target="_blank">Graduate Council</a> of the Faculty of Graduate and Postdoctoral Studies.</p>  <p> </p>  <p><a class="gpsexpandcollapse btn btn-small btn-primary gpsaccordiontoggle" data-state="0" href="#">Open All</a></p>  <div class="accordion accordion-closed gpsaccordion"> <div class="accordion-tab" tabindex="0">Application and admission</div>  <div class="accordion-content clearfix"> <p>Find information about applying to graduate school, what you need to give you the best chance at a successful application, or any other questions you might have.</p>  <ul> <li>Inquiries from prospective applications</li> <li>Information for applicants</li> <li>Authenticity of documents</li> <li>Ownership of academic records submitted in support of applications</li> <li>Students transferring to UBC with faculty supervisors</li> <li>Delay in start of program</li> <li>Deferred admission</li> <li>Graduate appeals on admission or readmission decisions</li> </ul>  <p><a class="btn btn-small btn-main-2-rev btn-cta" href="https://www.grad.ubc.ca/policies/application-admission"><span class="title">More about Admissions</span></a></p> </div> </div>  <div class="accordion accordion-closed gpsaccordion"> <div class="accordion-tab" tabindex="0">Student's responsibility</div>  <div class="accordion-content clearfix"> <p>Learn about your role and responsibilities when commencing your program. The section covers:</p>  <ul> <li>Student declaration and responsibility</li> <li>Academic freedom</li> <li>Academic honesty and standards</li> <li>Intellectual property</li> <li>Student conduct and discipline</li> </ul>  <p><a class="btn btn-small btn-main-2-rev btn-cta" href="https://www.grad.ubc.ca/policies/students-responsibility"><span class="title">More about student responsibilities</span></a></p> </div> </div>  <div class="accordion accordion-closed gpsaccordion"> <div class="accordion-tab" tabindex="0">Dealing with academic misconduct</div>  <div class="accordion-content clearfix"> <p>What is academic misconduct and how do you address it?</p>  <ul> <li>Definition of misconduct</li> <li>Plagiarism, self-plagiarism, or cheating in course work: academic responses</li> <li>Plagiarism or self-plagiarism in thesis or dissertations</li> <li>The role of the Faculty of Graduate and Postdoctoral Studies in academic misconduct</li> <li>The President's Advisory Committee on Student Discipline</li> <li>Procedural fairness</li> <li>Investigating and documenting suspected plagiarism</li> <li>Preventing plagiarism</li> <li>Turnitin</li> </ul>  <p><a class="btn btn-small btn-main-2-rev btn-cta" href="https://www.grad.ubc.ca/policies/dealing-academic-misconduct-graduate-students"><span class="title">More about academic misconduct</span></a></p> </div> </div>  <div class="accordion accordion-closed gpsaccordion"> <div class="accordion-tab" tabindex="0">Student status</div>  <div class="accordion-content clearfix"> <p>Find information about various student statuses:</p>  <ul> <li>Full-time and part-time study</li> <li>Visiting graduate student status</li> <li>Qualifying student status</li> <li>Senior citizens</li> <li>On leave status</li> <li>Parental accommodation</li> <li>Unclassified students</li> <li>Access studies</li> </ul>  <p><a class="btn btn-small btn-main-2-rev btn-cta" href="https://www.grad.ubc.ca/policies/student-status"><span class="title">More about student status</span></a></p> </div> </div>  <div class="accordion accordion-closed gpsaccordion"> <div class="accordion-tab" tabindex="0">Program of study</div>  <div class="accordion-content clearfix"> <p>Information for master's and doctoral students on their program requirements.</p>  <p><a class="btn btn-small btn-main-2-rev btn-cta" href="https://www.grad.ubc.ca/policies/program-study"><span class="title">More about program of study</span></a></p> </div> </div>  <div class="accordion accordion-closed gpsaccordion"> <div class="accordion-tab" tabindex="0">Course registration</div>  <div class="accordion-content clearfix"> <p>Learn how and when to start registering for a course, exemptions, and more.</p>  <ul> <li>Continuous registration</li> <li>Attendance</li> <li>Audit</li> <li>Adding or dropping courses</li> <li>Alternative format courses and programs</li> <li>Transfer credit</li> <li>Exemptions</li> <li>Supplemental examinations</li> <li>Academic concession</li> <li>Academic accommodation for students with disabilities</li> </ul>  <p><a class="btn btn-small btn-main-2-rev btn-cta" href="https://www.grad.ubc.ca/policies/course-registration"><span class="title">More about course registration</span></a></p> </div> </div>  <div class="accordion accordion-closed gpsaccordion"> <div class="accordion-tab" tabindex="0">Academic progress & grading practices</div>  <div class="accordion-content clearfix"> <p>Grading scales for masters and doctoral students, information about grading, and grade requirements.</p>  <p><a class="btn btn-small btn-main-2-rev btn-cta" href="https://www.grad.ubc.ca/policies/academic-progress-grading-practices"><span class="title">More about academic progress</span></a></p> </div> </div>  <div class="accordion accordion-closed gpsaccordion"> <div class="accordion-tab" tabindex="0">Low scholarship</div>  <div class="accordion-content clearfix"> <p>Information about minimum requirements and academic appeals.</p>  <ul> <li>Doctoral students minimum requirements</li> <li>Master's students minimum requirements</li> <li>Academic appeals</li> </ul>  <p><a class="btn btn-small btn-main-2-rev btn-cta" href="https://www.grad.ubc.ca/policies/low-scholarship"><span class="title">More about low scholarships</span></a></p> </div> </div>  <div class="accordion accordion-closed gpsaccordion"> <div class="accordion-tab" tabindex="0">Student conduct and discipline</div>  <div class="accordion-content clearfix"> <p><a href="https://vancouver.calendar.ubc.ca/faculties-colleges-and-schools/faculty-graduate-and-postdoctoral-studies/academic-regulations/student-conduct-and-discipline">UBC Calendar</a></p>  <p>This policy was approved by UBC Senate on November 16, 2016.</p>  <p>The President of the University has the right under the British Columbia University Act, R.S.B.C., c. 468, s. 61, to take whatever disciplinary action is deemed to be warranted by a student’s misconduct. See <a href="https://vancouver.calendar.ubc.ca/campus-wide-policies-and-regulations/student-conduct-and-discipline" target="_blank">Student Conduct and Discipline</a> for specific provisions as to offences, penalties, and procedures.</p> </div> </div>  <div class="accordion accordion-closed gpsaccordion"> <div class="accordion-tab" tabindex="0">Comprehensive examination and candidacy</div>  <div class="accordion-content clearfix"> <p>Doctoral students must complete their comprehensive exams before they can be admitted to candidacy. Comprehensive exams may or may not be required for master's students. It is required that all doctoral students be admitted to candidacy within 36 months.</p>  <ul> <li>Comprehensive examination</li> <li>Advancement to candidacy </li> </ul>  <p><a class="btn btn-small btn-main-2-rev btn-cta" href="https://www.grad.ubc.ca/policies/comprehensive-examination-candidacy">More on comprehensive exams and candidacy</a></p> </div> </div>  <div class="accordion accordion-closed gpsaccordion"> <div class="accordion-tab" tabindex="0">Working while studying</div>  <div class="accordion-content clearfix"> <p>This section provides information about appointing students to teach a course, Student Services appointments, international student employment, and employment after graduation.</p>  <p>It also covers enrolment and course registration information for graduate students appointed as faculty or staff.</p>  <ul> <li>Student service appointments</li> <li>Permission to teach</li> <li>Staff as graduate students</li> <li>Faculty as graduate students</li> <li>Student safety abroad</li> </ul>  <p><a class="btn btn-small btn-main-2-rev btn-cta" href="https://www.grad.ubc.ca/policies/working-while-studying"><span class="title">More about working while studying</span></a></p> </div> </div>  <div class="accordion accordion-closed gpsaccordion"> <div class="accordion-tab" tabindex="0">Supervision</div>  <div class="accordion-content clearfix"> <p>Information on eligibility rules for supervision and supervisory committees.</p>  <ul> <li>UBC partner appointees</li> <li>UBCO faculty</li> <li>Retirement</li> <li>Changes to supervision</li> <li>Supervisory committees: <ul> <li>Roles and responsibilities</li> <li>Composition</li> <li>Supervision of graduate students by non-members of G+PS</li> <li>Non-members of G+PS as supervisory committee members</li> </ul> </li> </ul>  <p><a class="btn btn-small btn-main-2-rev btn-cta" href="https://www.grad.ubc.ca/policies/supervision"><span class="title">More about supervision</span></a></p> </div> </div>  <div class="accordion accordion-closed gpsaccordion"> <div class="accordion-tab" tabindex="0">Transfer degree or program</div>  <div class="accordion-content clearfix"> <p>Information about various transfer options:</p>  <ul> <li>Transfer between closely-related programs</li> <li>Transfer from master's to doctoral programs without completing master's requirements</li> <li>Transfer from doctoral to master's programs</li> </ul>  <p><a class="btn btn-small btn-main-2-rev btn-cta" href="https://www.grad.ubc.ca/policies/transfer-degree-or-program"><span class="title">More about transfers</span></a></p> </div> </div>  <div class="accordion accordion-closed gpsaccordion"> <div class="accordion-tab" tabindex="0">Membership in the Faculty of Graduate and Postdoctoral Studies</div>  <div class="accordion-content clearfix"> <p>The Faculty of Graduate and Postdoctoral Studies is dedicated to maintaining a rich academic environment for every student in the Faculty of Graduate and Postdoctoral Studies at the University of British Columbia. Among other things, the Faculty oversees the academic quality and integrity of its graduate programs, and ensures that graduate students are provided with training in research and other scholarly activities of the highest standard.</p>  <ul> <li>Members</li> <li>Supervision of graduate students by other faculty</li> </ul>  <p><a class="btn btn-small btn-main-2-rev btn-cta" href="https://www.grad.ubc.ca/policies/membership-faculty-graduate-postdoctoral-studies"><span class="title">More about membership</span></a></p> </div> </div>  <div class="accordion accordion-closed gpsaccordion"> <div class="accordion-tab" tabindex="0">Teaching</div>  <div class="accordion-content clearfix"> <p>Graduate student teaching was previously addressed in Board of Governors’ Policy AP7: “Appointment of Graduate Students to Teach a Course Requiring a Board of Governors Appointment” or “Graduate Student Teaching Policy”. The policy required graduate students to meet specific criteria in order to hold teaching appointments, and exceptions to those criteria required the approval of the Dean of the Faculty of Graduate and Postdoctoral Studies.</p>  <p>At the request of the Faculty of Graduate and Postdoctoral Studies, the Board of Governors conducted a review of the policy in 2022. As a result of this review, the policy was repealed effective December 6 2022. The Faculty of Graduate and Postdoctoral Studies no longer needs to be informed or consulted when a student is considered for a teaching appointment.</p>  <p><a class="btn btn-small btn-main-2-rev btn-cta" href="https://www.grad.ubc.ca/policies/working-while-studying"><span class="title">Permission to teach</span></a></p> </div> </div>  <div class="accordion accordion-closed gpsaccordion"> <div class="accordion-tab" tabindex="0">Transcript of academic record</div>  <div class="accordion-content clearfix"> <p>Read about how to apply for transcripts.</p>  <p><a class="btn btn-small btn-main-2-rev btn-cta" href="https://www.grad.ubc.ca/policies/transcript-academic-record">Transcript of academic record</a></p> </div> </div>  <div class="accordion accordion-closed gpsaccordion"> <div class="accordion-tab" tabindex="0">Retention of student records</div>  <div class="accordion-content clearfix"> <p>Read about retention of student records.</p>  <p><a class="btn btn-small btn-main-2-rev btn-cta" href="https://www.grad.ubc.ca/policies/transcript-academic-record">More about retention of student records</a></p> </div> </div>  <div class="accordion accordion-closed gpsaccordion"> <div class="accordion-tab" tabindex="0">Examinations, master's theses and doctoral dissertations</div>  <div class="accordion-content clearfix"> <p>Information about examinations needed for master's and doctoral students.</p>  <p><a class="btn btn-small btn-main-2-rev btn-cta" href="https://www.grad.ubc.ca/policies/examinations-masters-theses-doctoral-dissertations"><span class="title">More about examinations</span></a></p> </div> </div>  <div class="accordion accordion-closed gpsaccordion"> <div class="accordion-tab" tabindex="0">Duration of program</div>  <div class="accordion-content clearfix"> <p>Details on expected maximum completion times.</p>  <p><a class="btn btn-small btn-main-2-rev btn-cta" href="https://www.grad.ubc.ca/policies/duration-program"><span class="title">More about program duration</span></a></p> </div> </div>  <div class="accordion accordion-closed gpsaccordion"> <div class="accordion-tab" tabindex="0">Graduate student vacation policy</div>  <div class="accordion-content clearfix"> <p>Graduate students are entitled to three weeks of <a href="https://vancouver.calendar.ubc.ca/faculties-colleges-and-schools/faculty-graduate-and-postdoctoral-studies/academic-regulations/graduate-student-vacation-policy" target="_blank">vacation</a> (15 working days) from their academic obligations per academic year.</p>  <p><a class="btn btn-small btn-main-2-rev btn-cta" href="https://www.grad.ubc.ca/policies/graduate-student-vacation-policy">Read more on the vacation policy</a></p> </div> </div>  <div class="accordion accordion-closed gpsaccordion"> <div class="accordion-tab" tabindex="0">Extension</div>  <div class="accordion-content clearfix"> <p>University regulations establish a <a href="https://www.grad.ubc.ca/policies/duration-program#masters">five-year time limit</a> for the completion of a master’s program and a <a href="https://www.grad.ubc.ca/policies/duration-program#doctoral">six-year time limit </a>for the completion of a doctoral program. The time that the student is on approved leave does not count in the determination of the time limit.</p>  <p><a class="btn btn-small btn-main-2-rev btn-cta" href="https://www.grad.ubc.ca/policies/extension">Read more on extension</a></p> </div> </div>  <div class="accordion accordion-closed gpsaccordion"> <div class="accordion-tab" tabindex="0">Graduation</div>  <div class="accordion-content clearfix"> <p>Read about</p>  <ul> <li>Application for graduation</li> <li>Congregation</li> </ul>  <p><a class="btn btn-small btn-main-2-rev btn-cta" href="https://www.grad.ubc.ca/policies/graduation">More about Graduation</a></p> </div> </div>  <div class="accordion accordion-closed gpsaccordion"> <div class="accordion-tab" tabindex="0">Withdrawal</div>  <div class="accordion-content clearfix"> <p>Information about</p>  <ul> <li>Required to withdraw for academic reasons</li> <li>Voluntary withdrawal</li> <li>Withdrawal for non-registration</li> <li>Required to withdraw for non-academic reasons</li> </ul>  <p><a class="btn btn-small btn-main-2-rev btn-cta" href="https://www.grad.ubc.ca/policies/withdrawal"><span class="title">More about withdrawal</span></a></p> </div> </div>  <div class="accordion accordion-closed gpsaccordion"> <div class="accordion-tab" tabindex="0">Reinstatement / Readmission</div>  <div class="accordion-content clearfix"> <p>Information on</p>  <ul> <li>Reinstatement</li> <li>Readmission</li> </ul>  <p><a class="btn btn-small btn-main-2-rev btn-cta" href="https://www.grad.ubc.ca/policies/reinstatement-readmission">Read more</a></p> </div> </div>  <p> </p> </div> </div>  <footer> </footer> </article>  </div> </div> </div> </div> </div> <div class="container">  <div class="panel-panel line"> <div class="panel-panel unit span3"> <div class="inside"> <div class="panel-pane pane-fieldable-panels-pane pane-fpid-92 pane-bundle-fieldable-panels-pane" > <div class="pane-content"> <div 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