Set-up Guidelines

<!DOCTYPE html> <html lang="en"> <head> <meta charset="utf-8"> <title>Set-up Guidelines</title> <meta name="description" content="2025 ASCD Annual Conference | June 29-July 2 | San Antonio Discover how to lead without limits and spark joyful learning during hundreds of PD sessions presented by education experts and ASCD authors.">  <meta name="twitter:card" content="summary_large_image"> <meta name="twitter:text:title" content="Set-up Guidelines"> <meta property="og:title" content="Set-up Guidelines"> <meta property="og:site_name" content="ISTELive 25 and ASCD Annual 25 - Annual Conference"> <meta property="og:description" content="2025 ASCD Annual Conference | June 29-July 2 | San Antonio Discover how to lead without limits and spark joyful learning during hundreds of PD sessions presented by education experts and ASCD authors."> <meta property="og:image:alt" content="ISTELive 25 and ASCD Annual 25 - ASCD Annual Conference | June 29-July 2 | San Antonio."> <meta property="og:image" content="https://event.ascd.org/2025/template/images/AC25Metadata_v1.png"> <meta property="og:image:alt" content="ISTELive 25 and ASCD Annual 25"> <meta property="og:image:width" content="1200"> <meta property="og:image:height" content="628"> <meta name="viewport" content="width=device-width, initial-scale=1, minimum-scale=1"> <link rel="stylesheet" href="/GLOBAL/style.css" type="text/css" /> <script src="/GLOBAL/universal.js"></script> <link rel="stylesheet" href="https://code.jquery.com/ui/1.12.1/themes/base/jquery-ui.css"> <script src="//code.jquery.com/jquery-3.6.0.min.js" crossorigin="anonymous"></script> <script src="//code.jquery.com/ui/1.12.1/jquery-ui.min.js"></script> <script src="/GLOBAL/plupload/plupload.js"></script> <script src='./Utility_JavascriptTools::pageJavascriptContext'></script> <link rel="stylesheet" href="/GLOBAL/fontawesome-free-6.6.0-web/css/all.min.css"> <script src="/GLOBAL/fontawesome-free-6.6.0-web/js/all.min.js"></script>  <link rel="stylesheet" href="https://cdnjs.cloudflare.com/ajax/libs/font-awesome/6.4.2/css/all.min.css" integrity="sha512-z3gLpd7yknf1YoNbCzqRKc4qyor8gaKU1qmn+CShxbuBusANI9QpRohGBreCFkKxLhei6S9CQXFEbbKuqLg0DA==" crossorigin="anonymous" referrerpolicy="no-referrer" /> <link rel="stylesheet" href="/2025/template/jquery-ui/jquery-ui.min.css"> <link rel="stylesheet" href="/2025/template/css/styles.css?v=062721"> <link rel="shortcut icon" type="image/x-icon" href="/2025/favicon.ico" /> <link rel="stylesheet" href="/2025/template/css/content_sheet.css?v=022422"> <link rel="stylesheet" href="/2025/template/css/presenter_portal.css?v=062721">  <script src='./Utility_TimeTools::emitTimeToolsJS?now='></script> <script> function timePopup() { var title = 'Time zone preference'; 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} } ); </script> <div class="menu-container">  <div id="mainMenu"> <div id="menu-button">Menu</div> <div class="menu-item"><a id="forAttend">Attend</a></div>  <div class="menu-item"><a id="forExhibitors">Sponsor & Exhibit</a></div>   </div> <div class="right-menu"> <div class="menu-item"><a id="mainMenuLogin" class="account" href="/2025/account">Login</a></div> <div class="menu-item"><a id="mainMenuAccount" class="account" href="/2025/account/dashboard.php" style="display: none;"></a></div> <div class="menu-item"><a id="mainMenuLogout" class="account" href="/2025/account/logout.php" style="display: none;">Logout</a></div> </div> </div> <div class="dropdown" id="attend_menu"> <a href="#" class="dropdown-close" aria-label="Close menu">×</a> <table> <tbody> <tr> <td><strong>Attend</strong></td> </tr> <tr> <td><a href='/2025/about/policies.php'>Policies</a></td> </tr> <tr> <td><a href='/2025/about'>About ASCD</a></td> </tr> <tr> <td><a href='/2025/futureyearfaqs.php'>Future Year FAQs</a></td> </tr> </tbody> </table> <table> <tbody> <tr> <td><strong>Program</strong></td> </tr> <tr> <td><a href='/2025/presenters/submit_proposal.php'>Present at ASCD Annual</a></td> </tr> </tbody> </table> </div>  <div class="dropdown" id="exhibitor_menu"> <a href="#" class="dropdown-close" aria-label="Close menu">×</a> <table> <tbody> <tr> <td><strong>Opportunities</strong></td> </tr> <tr> <td><a href='/2025/exhibitors/sponsor.php'>Sponsor</a></td> </tr> <tr> <td><a href='/2025/exhibitors/index.php'>Exhibit</a></td> </tr> <tr> <td><a href='/2025/exhibitors/opportunities.php'>Other Opportunities</a></td> </tr> </tbody> </table> <table> <tbody> <tr> <td><strong>Helpful info</strong></td> </tr> <tr> <td><a href='/2025/exhibitors/logistics.php'>Expo Schedule</a></td> </tr> <tr> <td><a href='/2025/exhibitors/floorplan.php'>Floor Plan and Exhibitor Search</a></td> </tr> <tr> <td><a href='/2025/exhibitors/rules_and_regulations_landing.php'>Rules and Regulations</a></td> </tr> <tr> <td><a href='/2025/exhibitors/guidelines.php'>Set-up Guidelines</a></td> </tr> <tr> <td><a href='/2025/exhibitors/demographics.php'>Demographics</a></td> </tr> <tr> <td><a href='/2025/exhibitors/faq.php'>FAQ</a></td> </tr> <tr> <td><a href='/2025/exhibitors/futureyearfaqs.php'>Information about 2025 Event</a></td> </tr> </tbody> </table> <table> <tbody> <tr> <td><strong>Portal</strong></td> </tr> <tr> <td><a href='/2025/exhibitors/services/index.php'>Log in</a></td> </tr> </tbody> </table> </div> <script> jQuery(function() { var items = jQuery(".menu-item"); // show hide menu on menu click jQuery("#menu-button").click(function() { console.log("clicked") if (items.is(":hidden")) { items.slideDown(); } else { items.slideUp(); } }); // if resized show all items even if they are hidden jQuery(window).resize(function(){ if (jQuery(window).width() >= 650) { items.show(); } }); }); </script>  <header> <div class="header-content"> <div onclick="location.href='/2025/'"> <img style="width:100%;cursor:pointer;" src="/2025/template/images/exhibits_header.png"> </div> </div> </header> <style>:root { --main-btn: #de248d; --inputs: #323232; --main-btn: #de248d; --secondary-btn: #31bfcb; --link-color: #A41968; --main-btn-hover: #A41968; --secondary-btn-hover: #323232; --input-boxes: #f6c332; --body-copy: #323233; --h1-color: #217F87; --h2-color: #A41968; --h3-color: #A41968; --h4-color: #A41968; } a { color: #1a4b9a; } a:hover { color: var(--h1-color); } .menu-item, .menu-item a, #menu-button { color: var(--main-btn); } th { background-color: var(--secondary-btn); 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color: var(--h2-color); background-color: #fff; } footer .privacy-policy a:hover { color: var(--h2-color); } footer #ot-sdk-btn.ot-sdk-show-settings.iste-footer-button:hover { color: var(--h2-color) !important; background-color: transparent; }</style> <div class="main"> <div class="row"> <div class="left-side small-12 xxlarge-9 columns "> <h1>Set-up Guidelines</h1> <p>For a full list of what your booth includes, please visit our <a href="/2025/exhibitors/index.php">Exhibitor benefits page</a>.</p> <p>Read on for information about booth configuration requirements and general exhibit hall set-up guidelines. For further details, please reference Fern Expo’s OneView.</p> <h2>Standard exhibits</h2> <p>Rental includes the following exhibit equipment: 8’-high back wall, 3’-high side rails, plus a 7” x 44” sign featuring the Exhibitor’s company name.</p> <p>Regular and specially built back walls including signs may not exceed an overall height of 8’. Low side dividers between exhibits should not exceed 3’ in height. If a high divider is desired, it cannot exceed 8’ in height nor extend from the back wall more than one-half of the depth of the space.</p> <h2>Peninsula exhibits</h2> <p>These face three aisles. This type of exhibit must limit the length of the back wall to one-half the width of the space (centered), and the back wall and any other display item must not be more than 8’ in height. A booth design must be submitted to <a href="mailto:conf-exhibits@iste.org">Exhibit Management</a> for approval prior to move-in onsite. (See diagram on the peninsula set-up agreement <a target="_blank" href="/2025/exhibitors/pdfs/ISTE25_peninsula_booth_agreement.pdf">here</a>.)</p> <h2>Island exhibits</h2> <p>These have four open sides. This type of exhibit must limit any walls or other display items to 16’ in height, where sufficient clearance exists, with length of walls or items not to exceed one-half the depth and width of the space. All island designs must be sent to <a href="mailto:conf-exhibits@iste.org">Exhibit Management</a> for review and approval. Special designs may be submitted to <a href="mailto:conf-exhibits@iste.org">Exhibit Management</a> for consideration.</p> <h2>Cubistic or free-form display</h2> <p>These may be constructed in any manner desired, within the areas designated, except the upper 40 percent of each display must be at least 50 percent open.</p> <h2>Film, sound devices and lighting</h2> <p>If images, loudspeakers or sound devices are used, the Exhibitor agrees to comply with union requirements for the operation of the equipment. Equipment will only be permitted if tuned to conversational level (<strong>no louder than 70 decibels</strong>) and is not objectionable to neighboring Exhibitors. Operating equipment that emits excessive noise must be run intermittently for specific demonstrations only and must be approved in advance by <a href="mailto:conf-exhibits@iste.org">Exhibit Management</a>. Exhibit Management reserves the right to restrict the use of glaring lights or objectionable lighting effects.</p> <p>Exhibit Management will be monitoring sound levels closely, and requests for adjustments must be observed. Any complaints from neighbors may result in a complete shutdown of the objectionable sound levels and/or light effects, or fines.</p> <h2>Vehicles and trailers</h2> <p>All vehicles and trailers require written approval from <a href="mailto:conf-exhibits@iste.org">Exhibit Management</a>.</p> <h2>Hanging signs</h2> <p>All hanging signs require written approval from <a href="mailto:conf-exhibits@iste.org">Exhibit Management</a>.</p> <h2>Crossover or area displays</h2> <p>These must be constructed as two standard 8’-high exhibits facing each other across an aisle, but connected by one or two Exhibitors’ name signs (18”-high with lettering 12”-high maximum), which bridge the two exhibits at a level 8’-high at sign base. Signs must be at least 3’ from ends of exhibit. A floor covering cannot be placed in the aisle between the two exhibits. No displays or obstructions may be placed in normal aisle area. Requests must be sent to <a href="mailto:conf-exhibits@iste.org">Exhibit Management</a> for consideration. Fees will apply.</p> <h2>Flooring and floor height of exhibits</h2> <p>Avoiding trip hazards is a requirement in booth design. No double carpet padding, oversized flooring substrates that extend into the aisle, raised floors or any elevation changes are permitted unless Exhibit Management receives, and approves of, a booth design that demonstrates the elimination of any potential trip hazards in advance of the expo. Note that even if approved, onsite adjustments, such as the addition of stanchion, caution tape and/or access ramps, may be required to ensure the safety of all concerned.</p> <h2>Accessibility</h2> <p>Exhibitors agree to design and construct their exhibit in such a way that it complies with the Americans with Disabilities Act of 1992. Further information regarding ADA compliance is available at <a href="https://www.ada.gov/2010_regs.htm" target="_blank">https://www.ada.gov/2010_regs.htm</a>.</p> <h2>Animals</h2> <p>No animals shall be permitted in the Exhibit Hall, except for service animals required for use by Attendees.</p> </div> <div class="sidebar small-12 xxlarge-3 columns"> <div><h3>Contact Us</h3> <p>Exhibit Management<br> 800.280.6218 (U.S. and Canada)<br> 541.346.3537 (international)<br> <a href='mailto:exhibits@ascd.org'>exhibits@ascd.org</a></p> </div> </div> </div> </div> <style> footer { background-color: var(--verde); } footer p { color: #fff; } .footer { display: flex; flex-direction: row; flex-wrap: wrap; gap: 15px; padding: 10px; color: #fff; justify-content: space-between; text-align: center; } .social-links a { color: #fff; } .social-links a:hover { color: var(--tropical-sun); } .social-links > button { color: #fff !important; } .link-columns { display: flex; flex-direction: row; flex-wrap: wrap; gap: 5px; align-items: flex-start; } .social-container { display: flex; flex-direction: column; align-items: center; padding-top: 10px; gap: 5px; } .social-icons div { color: #fff; margin-bottom: 10px; } .footer .column ul { margin-bottom: 0; } .column { text-align: left; justify-content: space-between; flex-wrap: wrap; } .column ul>li { color: #fff; padding-left: 0; text-align: left; } .column ul>li a { color: var(--light-green); } .column ul>li a:hover { color: #fff; } .column ul>li:before { list-style-type: none !important; content: none; } .privacy-policy { display: flex; flex-direction: row; gap: 10px; align-items: center; font-size: 1rem; } .privacy-policy span { color: #fff; } .privacy-policy a { color: #fff; text-decoration: underline; } .privacy-policy a:hover { color: var(--tropical-sun); } @media screen and (max-width: 768px) { .footer { flex-direction: column; padding: 10px; } footer { padding-bottom: 10px; } .link-columns { gap: 25px; } .privacy-policy { gap: 10px; flex-direction: column; } .privacy-policy span { display: none; } .social-icons { width: 100% !important; margin-top: 10px; } } #ot-sdk-btn.ot-sdk-show-settings.iste-footer-button{ color: #fff; padding: 0 !important; border: None; text-decoration: underline; } #ot-sdk-btn.ot-sdk-show-settings.iste-footer-button:hover{ color: var(--tropical-sun); background-color: transparent; } </style> <footer> <div class="footer"> <div class="column social-media-col social-container"> <div class="social-icons absolute-center" style="width: auto;"> <ul> <li> <a href="https://www.facebook.com/ascd.org" target="_blank"><img src="/2025/template/images/social_icons/FB_vF.svg"></a> </li> <li> <a href="https://twitter.com/ASCD" target="_blank"><img src="/2025/template/images/social_icons/Twitterbird_vF.svg"></a> </li> <li> <a href="https://instagram.com/officialascd/" target="_blank"><img src="/2025/template/images/social_icons/IG_vF.svg"></a> </li> <li> <a href="https://www.linkedin.com/company/ascd" target="_blank"><img src="/2025/template/images/social_icons/linkedin_vF.svg"></a> </li> <li> <a href="https://youtube.com/officialascd" target="_blank"><img src="/2025/template/images/social_icons/YouTube_vF.svg"></a> </li> </ul> </div> <div style="text-align: center; font-size: 1.1rem;"><p>© 2024 ASCD. 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