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href="/admin-services/human-resources/">Human Resources</a><span class="sr-only"> navigation</span></h3> <ul> <li><a href="/admin-services/human-resources/procedures/">Policies and procedures</a> <ul class="multilevel-linkul-0"> <li><a href="/admin-services/human-resources/procedures/adverse-weather-disrupting-travel/">Adverse weather disrupting travel</a></li> <li><a href="/admin-services/human-resources/procedures/alcohol-and-substances/">Alcohol and substance misuse</a></li> <li><a href="/admin-services/human-resources/procedures/change-management/">Change management</a></li> <li><a href="/admin-services/human-resources/procedures/disciplinary/">Disciplinary</a></li> <li><a href="/admin-services/human-resources/procedures/external-interests/">External interests</a> <ul class="multilevel-linkul-1"> <li><a href="/admin-services/human-resources/procedures/external-interests/declaration-of-interests/">Declaration of interests</a></li> </ul> </li> <li><a href="/admin-services/human-resources/leave/family-leave/">Family leave</a></li> <li><a href="/admin-services/human-resources/procedures/fixed-term-workers/">Fixed term workers</a> <ul class="multilevel-linkul-1"> <li><a href="/admin-services/human-resources/procedures/fixed-term-workers/faqs/">Frequently asked questions</a></li> </ul> </li> <li><a href="/admin-services/human-resources/procedures/workplace-adjustments/">Workplace adjustments</a> <ul class="multilevel-linkul-1"> <li><a href="/admin-services/human-resources/procedures/workplace-adjustments/workplace-adjustments-process/">Workplace adjustments process</a> <ul class="multilevel-linkul-2"> <li><a href="/admin-services/human-resources/procedures/workplace-adjustments/workplace-adjustments-process/workplace-adjustment-process-for-managers/">Workplace Adjustment Process for Managers</a></li> <li><a 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href="/admin-services/human-resources/recruitment-and-promotions/recruitment/">Recruitment </a></li> <li><a href="/admin-services/human-resources/procedures/references-guidance/">References guidance</a></li> <li><a href="/admin-services/human-resources/procedures/resolution/">Resolution</a> <ul class="multilevel-linkul-1"> <li><a href="/admin-services/human-resources/procedures/resolution/staffraising/">For staff requesting resolution</a></li> <li><a href="/admin-services/human-resources/procedures/resolution/staffagainst/">For staff who have a complaint raised against them</a></li> <li><a href="/admin-services/human-resources/procedures/resolution/investigation/">For managers conducting a formal investigation</a></li> <li><a href="/admin-services/human-resources/procedures/resolution/managers/">Line managers of staff requesting resolution</a></li> <li><a href="/admin-services/human-resources/procedures/resolution/facilitated-conversations/">Facilitated Conversations</a></li> </ul> </li> <li><a href="/admin-services/human-resources/compliance-and-immigration/safeguarding/">Safeguarding</a></li> <li><a href="/admin-services/human-resources/recruitment-and-promotions/secondments-/">Secondments</a></li> <li><a href="/admin-services/human-resources/procedures/sri/">Senior research investigators</a></li> <li><a href="/admin-services/human-resources/procedures/sexual-harassment-sexual-misconduct-and-sexual-violence-/">Sexual Harassment, Sexual Misconduct and Sexual Violence </a></li> <li><a href="/admin-services/human-resources/leave/sickness-absence/">Sickness absence</a></li> <li><a href="/admin-services/human-resources/procedures/smoke-free-policy/">Smoke free policy</a></li> <li><a href="/admin-services/human-resources/procedures/social-networking/">Social networking and personal internet presence</a></li> <li><a href="/admin-services/human-resources/leave/special-leave/">Special leave</a></li> <li><a href="/admin-services/human-resources/procedures/work-location-framework/">Work Location Framework</a> <ul class="multilevel-linkul-1"> <li><a href="/admin-services/human-resources/procedures/work-location-framework/overview-and-values/">Overview, Values and principles</a></li> <li><a href="/admin-services/human-resources/procedures/work-location-framework/work-location/">Work location</a></li> <li><a href="/admin-services/human-resources/procedures/work-location-framework/disabled-staff-and-workplace-adjustments-/">Disabled staff and Workplace Adjustments </a></li> <li><a href="/admin-services/human-resources/procedures/work-location-framework/determining-work-location/">Determining work location</a></li> <li><a href="/admin-services/human-resources/procedures/work-location-framework/hybrid-working---practical-considerations/">Hybrid working - practical considerations</a></li> <li><a href="/admin-services/human-resources/procedures/work-location-framework/interaction-of-the-work-location-framework-and-the-flexible-working-policy/">Interaction of the Work Location Framework and the Flexible Working Policy</a></li> <li><a href="/admin-services/human-resources/procedures/work-location-framework/support/">Additional support and guidance</a></li> <li><a href="/admin-services/human-resources/procedures/work-location-framework/faqs/">FAQs</a></li> </ul> </li> <li><a href="/admin-services/human-resources/procedures/workload-principles/">Workload Principles</a></li> </ul> </li><li><span class="currentbranch0"><a href="/admin-services/human-resources/recruitment-and-promotions/">Recruitment and Promotions</a></span> <ul class="multilevel-linkul-0"> <li><a href="/admin-services/human-resources/recruitment-and-promotions/recruitment/">Recruitment and Progression</a> <ul class="multilevel-linkul-1"> <li><a href="/admin-services/human-resources/recruitment-and-promotions/recruitment/inclusive-recruitment/">Inclusive Recruitment</a></li> <li><a href="/admin-services/human-resources/recruitment-and-promotions/recruitment/professional-technical-and-operational-pto-establishment-review/">Professional, Technical and Operational (PTO) Establishment Review</a> <ul class="multilevel-linkul-2"> <li><a href="/admin-services/human-resources/recruitment-and-promotions/recruitment/professional-technical-and-operational-pto-establishment-review/guidance/">Guidance</a> <ul class="multilevel-linkul-3"> <li><a href="/admin-services/human-resources/recruitment-and-promotions/recruitment/professional-technical-and-operational-pto-establishment-review/guidance/guidance-for-line-managers/">Guidance for Line Managers</a></li> <li><a href="/admin-services/human-resources/recruitment-and-promotions/recruitment/professional-technical-and-operational-pto-establishment-review/guidance/guidance-on-application-form/">Guidance on Application Form</a></li> <li><a href="/admin-services/human-resources/recruitment-and-promotions/recruitment/professional-technical-and-operational-pto-establishment-review/guidance/guidance-on-writing-job-descriptions/">Guidance on Writing Job Descriptions</a></li> </ul> </li> <li><a href="/admin-services/human-resources/recruitment-and-promotions/recruitment/professional-technical-and-operational-pto-establishment-review/frequently-asked-questions/">Frequently Asked Questions</a></li> </ul> </li> <li><a href="/admin-services/human-resources/recruitment-and-promotions/recruitment/academic-senior-research-and-senior-teaching-appointments/">Academic, Senior Research and Senior Teaching appointments</a> <ul class="multilevel-linkul-2"> <li><a href="/admin-services/human-resources/recruitment-and-promotions/recruitment/academic-senior-research-and-senior-teaching-appointments/college-consuls/">College Consuls</a></li> <li><a href="/admin-services/human-resources/recruitment-and-promotions/recruitment/academic-senior-research-and-senior-teaching-appointments/chairs-professors-readers-researchers/">Appointment of Senior Academics, Senior Research and Senior Teaching staff</a> <ul class="multilevel-linkul-3"> <li><a href="/admin-services/human-resources/recruitment-and-promotions/recruitment/academic-senior-research-and-senior-teaching-appointments/chairs-professors-readers-researchers/further-particulars-/">Further Particulars </a></li> </ul> </li> </ul> </li> <li><a href="/admin-services/human-resources/recruitment-and-promotions/recruitment/honorary-and-visiting-associations/">Honorary and visiting associations</a></li> <li><a href="/admin-services/human-resources/recruitment-and-promotions/recruitment/professional-teaching-and-research-staff-appointments/">Professional, teaching and research staff appointments</a></li> <li><a href="/admin-services/human-resources/recruitment-and-promotions/recruitment/temporary-worker-appointments/">Temporary worker appointments</a> <ul class="multilevel-linkul-2"> <li><a href="/admin-services/human-resources/recruitment-and-promotions/recruitment/temporary-worker-appointments/existing-casual-workers/">Existing casual workers</a> <ul class="multilevel-linkul-3"> <li><a href="/admin-services/human-resources/recruitment-and-promotions/recruitment/temporary-worker-appointments/existing-casual-workers/frequently-asked-questions/">Frequently Asked Questions</a></li> </ul> </li> <li><a href="/admin-services/human-resources/recruitment-and-promotions/recruitment/temporary-worker-appointments/prospective-casual-workers/">Prospective casual workers</a></li> <li><a href="/admin-services/human-resources/recruitment-and-promotions/recruitment/temporary-worker-appointments/hiring-departments/">Hiring Departments</a> <ul class="multilevel-linkul-3"> <li><a href="/admin-services/human-resources/recruitment-and-promotions/recruitment/temporary-worker-appointments/hiring-departments/hiring-casual-workers/">Hiring casual workers</a> <ul class="multilevel-linkul-4"> <li><a href="/admin-services/human-resources/recruitment-and-promotions/recruitment/temporary-worker-appointments/hiring-departments/hiring-casual-workers/frequently-asked-questions/">Frequently Asked Questions</a></li> <li><a href="/admin-services/human-resources/recruitment-and-promotions/recruitment/temporary-worker-appointments/hiring-departments/hiring-casual-workers/app-user-guides/">App user guides</a></li> </ul> </li> </ul> </li> <li><a href="/admin-services/human-resources/recruitment-and-promotions/recruitment/temporary-worker-appointments/graduate-teaching-assistants/">Graduate Teaching Assistants</a></li> </ul> </li> <li><a href="/admin-services/human-resources/recruitment-and-promotions/recruitment/starting-salary-guidance-/">Starting salary guidance </a></li> <li><a href="/admin-services/human-resources/recruitment-and-promotions/recruitment/new-job-site-faq/">FAQs for new job site platform</a></li> </ul> </li> <li><a href="/admin-services/human-resources/recruitment-and-promotions/promotions/">Promotions</a> <ul class="multilevel-linkul-1"> <li><a href="/admin-services/human-resources/recruitment-and-promotions/promotions/academic-promotions/">Academic Promotions</a></li> <li><a href="/admin-services/human-resources/recruitment-and-promotions/promotions/learning-promotions/">Learning Promotions</a></li> <li><a href="/admin-services/human-resources/recruitment-and-promotions/promotions/research-staff-promotion-and-progression-review/">Research Promotions</a></li> <li><a href="/admin-services/human-resources/recruitment-and-promotions/promotions/teaching-promotions/">Teaching Promotions</a></li> </ul> </li> <li><span class="currentbranch1"><a href="/admin-services/human-resources/recruitment-and-promotions/contracts/">Contract types and contract changes</a></span> <ul class="multilevel-linkul-1"> <li><a href="/admin-services/human-resources/recruitment-and-promotions/contracts/types/">Contract type guidance</a></li> <li><a href="/admin-services/human-resources/recruitment-and-promotions/contracts/role-guidance/" class="">Contract change form guidance</a></li> <li><a href="/admin-services/human-resources/recruitment-and-promotions/contracts/approvers/" class="">Trusted Requesters and Approvers for contract changes</a></li> <li><span class="currentbranch2"><a href="/admin-services/human-resources/recruitment-and-promotions/contracts/contract-changes/">Contract changes for current staff</a></span></li> </ul> </li> <li><a href="/admin-services/human-resources/recruitment-and-promotions/job-families-and-grades/">Job families and grades</a> <ul class="multilevel-linkul-1"> <li><a href="/admin-services/human-resources/recruitment-and-promotions/job-families-and-grades/academic/">Academic</a></li> <li><a href="/admin-services/human-resources/recruitment-and-promotions/job-families-and-grades/academic-and-research/">Research</a></li> <li><a href="/admin-services/human-resources/recruitment-and-promotions/job-families-and-grades/learning-and-teaching/">Learning and Teaching</a></li> <li><a href="/admin-services/human-resources/recruitment-and-promotions/job-families-and-grades/operational/">Operational services</a></li> <li><a href="/admin-services/human-resources/recruitment-and-promotions/job-families-and-grades/professional/">Professional services</a></li> <li><a href="/admin-services/human-resources/recruitment-and-promotions/job-families-and-grades/technical/">Technical services</a></li> <li><a href="/admin-services/human-resources/recruitment-and-promotions/job-families-and-grades/teaching-and-research-working-group/">Working Group to review the Learning and Teaching and Research Terms and Conditions and the use of Fixed Term Contracts</a> <ul class="multilevel-linkul-2"> <li><a href="/admin-services/human-resources/recruitment-and-promotions/job-families-and-grades/teaching-and-research-working-group/phase-i/">Phase I</a></li> <li><a href="/admin-services/human-resources/recruitment-and-promotions/job-families-and-grades/teaching-and-research-working-group/phase-ii/">Phase II</a></li> <li><a href="/admin-services/human-resources/recruitment-and-promotions/job-families-and-grades/teaching-and-research-working-group/phase-iii/">Phase III</a></li> </ul> </li> <li><a href="/admin-services/human-resources/recruitment-and-promotions/job-families-and-grades/working-group-to-review-academic-titles-and-progression-at-imperial/" class="">Working Group to review Academic Titles and Progression at Imperial</a> <ul class="multilevel-linkul-2"> <li><a href="/admin-services/human-resources/recruitment-and-promotions/job-families-and-grades/working-group-to-review-academic-titles-and-progression-at-imperial/terms-of-reference/" class="">Terms of Reference</a></li> <li><a href="/admin-services/human-resources/recruitment-and-promotions/job-families-and-grades/working-group-to-review-academic-titles-and-progression-at-imperial/working-group-members/" class="">Working Group Members</a></li> <li><a href="/admin-services/human-resources/recruitment-and-promotions/job-families-and-grades/working-group-to-review-academic-titles-and-progression-at-imperial/meeting-summaries/" class="">Meeting Summaries</a></li> <li><a href="/admin-services/human-resources/recruitment-and-promotions/job-families-and-grades/working-group-to-review-academic-titles-and-progression-at-imperial/faqs/" class="">FAQs</a></li> </ul> </li> </ul> </li> <li><a href="/admin-services/human-resources/recruitment-and-promotions/secondments-/">Secondments </a></li> </ul> </li><li><a href="/admin-services/human-resources/pay-and-pensions/">Pay and pensions</a> <ul class="multilevel-linkul-0"> <li><a href="/admin-services/human-resources/pay-and-pensions/principles-of-pay-and-recognition/">Principles of pay</a> <ul class="multilevel-linkul-1"> <li><a href="/admin-services/human-resources/pay-and-pensions/principles-of-pay-and-recognition/gender-and-ethnicity-pay-gap/">2024 Gender, Ethnicity, and Disability Pay Gap Reports</a> <ul class="multilevel-linkul-2"> <li><a href="/admin-services/human-resources/pay-and-pensions/principles-of-pay-and-recognition/gender-and-ethnicity-pay-gap/gender-ethnicity-and-disability-quartiles/">Gender, ethnicity and disability quartiles</a></li> <li><a href="/admin-services/human-resources/pay-and-pensions/principles-of-pay-and-recognition/gender-and-ethnicity-pay-gap/gender-ethnicity-and-disability-mean-and-median-pay-gaps/">Gender, ethnicity and disability mean and median pay gaps</a></li> <li><a href="/admin-services/human-resources/pay-and-pensions/principles-of-pay-and-recognition/gender-and-ethnicity-pay-gap/gender-pay-gap-in-bonuses/">Gender pay gap in bonuses</a></li> <li><a href="/admin-services/human-resources/pay-and-pensions/principles-of-pay-and-recognition/gender-and-ethnicity-pay-gap/ethnicity-pay-gap-in-bonuses/">Ethnicity pay gap in bonuses</a></li> <li><a href="/admin-services/human-resources/pay-and-pensions/principles-of-pay-and-recognition/gender-and-ethnicity-pay-gap/disability-pay-gap-bonuses/">Disability pay gap in bonuses</a></li> <li><a href="/admin-services/human-resources/pay-and-pensions/principles-of-pay-and-recognition/gender-and-ethnicity-pay-gap/previous-gender-and-ethnicity-data/">Comparison of previous gender and ethnicity pay gap data</a> <ul class="multilevel-linkul-3"> <li><a href="/admin-services/human-resources/pay-and-pensions/principles-of-pay-and-recognition/gender-and-ethnicity-pay-gap/previous-gender-and-ethnicity-data/previous-gender-data/">Comparison of 2017-2024 gender data</a></li> <li><a href="/admin-services/human-resources/pay-and-pensions/principles-of-pay-and-recognition/gender-and-ethnicity-pay-gap/previous-gender-and-ethnicity-data/previous-ethnicity-data/">Comparison of 2018-2024 ethnicity data</a></li> </ul> </li> <li><a href="/admin-services/human-resources/pay-and-pensions/principles-of-pay-and-recognition/gender-and-ethnicity-pay-gap/initiatives-and-projects/">Initiatives and projects</a></li> </ul> </li> </ul> </li> <li><a href="/admin-services/human-resources/pay-and-pensions/pensions/">Pensions</a> <ul class="multilevel-linkul-1"> <li><a href="/admin-services/human-resources/pay-and-pensions/pensions/pensions-basics/">Pensions basics</a></li> <li><a href="/admin-services/human-resources/pay-and-pensions/pensions/saul/">SAUL pension scheme</a> <ul class="multilevel-linkul-2"> <li><a href="/admin-services/human-resources/pay-and-pensions/pensions/saul/saul-care/">SAUL Care</a></li> <li><a href="/admin-services/human-resources/pay-and-pensions/pensions/saul/saul-start/">SAUL Start</a></li> <li><a href="/admin-services/human-resources/pay-and-pensions/pensions/saul/saul-data-breach/">SAUL data breach</a></li> <li><a href="/admin-services/human-resources/pay-and-pensions/pensions/saul/saul-drop-ins-2024/">SAUL Drop-ins 2024</a></li> </ul> </li> <li><a href="/admin-services/human-resources/pay-and-pensions/pensions/uss/">USS pension scheme</a> <ul class="multilevel-linkul-2"> <li><a href="/admin-services/human-resources/pay-and-pensions/pensions/uss/changes/">USS valuations</a> <ul class="multilevel-linkul-3"> <li><a href="/admin-services/human-resources/pay-and-pensions/pensions/uss/changes/what-is-a-valuation/">What is a valuation?</a> <ul class="multilevel-linkul-4"> <li><a href="/admin-services/human-resources/pay-and-pensions/pensions/uss/changes/what-is-a-valuation/glossary-of-parties-involves/">Glossary of terms including the parties involved</a></li> <li><a href="/admin-services/human-resources/pay-and-pensions/pensions/uss/changes/what-is-a-valuation/timeline/">Timeline</a></li> <li><a href="/admin-services/human-resources/pay-and-pensions/pensions/uss/changes/what-is-a-valuation/history/">How did we get here?</a></li> <li><a href="/admin-services/human-resources/pay-and-pensions/pensions/uss/changes/what-is-a-valuation/frequently-asked-questions/">Frequently asked questions</a></li> <li><a href="/admin-services/human-resources/pay-and-pensions/pensions/uss/changes/what-is-a-valuation/external-resources/">External resources which may help you understand your pension </a></li> </ul> </li> <li><a href="/admin-services/human-resources/pay-and-pensions/pensions/uss/changes/how-might-this-affect-me/">How might this affect me?</a></li> <li><a href="/admin-services/human-resources/pay-and-pensions/pensions/uss/changes/what-the-college-is-doing/">What the College is doing</a> <ul class="multilevel-linkul-4"> <li><a href="/admin-services/human-resources/pay-and-pensions/pensions/uss/changes/what-the-college-is-doing/uss-staff-working-group/">USS Staff Working Group</a></li> <li><a href="/admin-services/human-resources/pay-and-pensions/pensions/uss/changes/what-the-college-is-doing/imperial/">Our involvement with previous consultations and valuations</a></li> <li><a href="/admin-services/human-resources/pay-and-pensions/pensions/uss/changes/what-the-college-is-doing/joint-statement/">Joint statement from Imperial College London and the Imperial College UCU branch</a></li> <li><a href="/admin-services/human-resources/pay-and-pensions/pensions/uss/changes/what-the-college-is-doing/joint-letter/">Joint letter from the Universities of Cambridge and Oxford and Imperial College London</a></li> </ul> </li> </ul> </li> <li><a href="/admin-services/human-resources/pay-and-pensions/pensions/uss/uss-prudential-facility/">USS Prudential Facility</a></li> <li><a href="/admin-services/human-resources/pay-and-pensions/pensions/uss/capita-cyber-incident/">Capita Cyber Incident</a></li> <li><a href="/admin-services/human-resources/pay-and-pensions/pensions/uss/uss-drop-ins-2024/">USS Drop-ins 2024</a></li> </ul> </li> <li><a href="/admin-services/human-resources/pay-and-pensions/pensions/nhsps/">NHS pension scheme</a> <ul class="multilevel-linkul-2"> <li><a href="/admin-services/human-resources/pay-and-pensions/pensions/nhsps/nhs-scheme-pays/">NHS 19/20 scheme pays</a></li> </ul> </li> <li><a href="/admin-services/human-resources/pay-and-pensions/pensions/the-federated-pension-scheme/">The Federated Pension Scheme</a> <ul class="multilevel-linkul-2"> <li><a href="/admin-services/human-resources/pay-and-pensions/pensions/the-federated-pension-scheme/statement-of-investment-principles/">Statement of Investment Principles – May 2024</a> <ul class="multilevel-linkul-3"> <li><a href="/admin-services/human-resources/pay-and-pensions/pensions/the-federated-pension-scheme/statement-of-investment-principles/implementation-2324/">Implementation 23/24</a></li> </ul> </li> </ul> </li> <li><a href="/admin-services/human-resources/pay-and-pensions/pensions/financial-advice/">Financial advice</a></li> <li><a href="/admin-services/human-resources/pay-and-pensions/pensions/financial-planning/">Financial planning</a></li> <li><a href="/admin-services/human-resources/pay-and-pensions/pensions/tax-relief-on-pension-contributions/">Tax relief on pension contributions</a></li> <li><a href="/admin-services/human-resources/pay-and-pensions/pensions/approaching-retirement/">Approaching retirement</a></li> <li><a href="/admin-services/human-resources/pay-and-pensions/pensions/retirement-options/">Retirement options</a> <ul class="multilevel-linkul-2"> <li><a href="/admin-services/human-resources/pay-and-pensions/pensions/retirement-options/faqs/">FAQs</a></li> </ul> </li> <li><a href="/admin-services/human-resources/pay-and-pensions/pensions/pensions-auto-enrolment/">Pensions auto-enrolment</a> <ul class="multilevel-linkul-2"> <li><a href="/admin-services/human-resources/pay-and-pensions/pensions/pensions-auto-enrolment/2019-re-enrolment/">2022 Re-Enrolment</a></li> </ul> </li> <li><a href="/admin-services/human-resources/pay-and-pensions/pensions/pensionsmart/">PensionSMART</a> <ul class="multilevel-linkul-2"> <li><a href="/admin-services/human-resources/pay-and-pensions/pensions/pensionsmart/new-starters-information/">New starters information</a></li> <li><a href="/admin-services/human-resources/pay-and-pensions/pensions/pensionsmart/terminology-explained/">Terminology explained</a></li> <li><a href="/admin-services/human-resources/pay-and-pensions/pensions/pensionsmart/pensionsmart-faqs/">PensionSMART FAQs</a></li> </ul> </li> <li><a href="/admin-services/human-resources/pay-and-pensions/pensions/pension-options-for-overseas-staff/">Pension options for overseas staff</a></li> <li><a href="/admin-services/human-resources/pay-and-pensions/pensions/pension-faqs/">Pension FAQs</a></li> </ul> </li> <li><a href="/admin-services/human-resources/pay-and-pensions/pay-initiatives/">Pay initiatives</a> <ul class="multilevel-linkul-1"> <li><a href="/admin-services/human-resources/pay-and-pensions/pay-initiatives/annual-pay-award/">Annual pay award</a> <ul class="multilevel-linkul-2"> <li><a href="/admin-services/human-resources/pay-and-pensions/pay-initiatives/annual-pay-award/jtus-pay-claim-202425/">JTUs pay claim 2024/25</a></li> <li><a href="/admin-services/human-resources/pay-and-pensions/pay-initiatives/annual-pay-award/imperials-full-and-final-pay-offer-202425/">Imperial's full and final pay offer 2024/25</a></li> </ul> </li> <li><a href="/admin-services/human-resources/pay-and-pensions/pay-initiatives/pay-review/">Pay review</a> <ul class="multilevel-linkul-2"> <li><a href="/admin-services/human-resources/pay-and-pensions/pay-initiatives/pay-review/guidance-for-managers/">Guidance for managers</a></li> </ul> </li> </ul> </li> <li><a href="/admin-services/human-resources/pay-and-pensions/payroll-deadlines/">Payroll deadlines</a></li> <li><a href="/admin-services/human-resources/pay-and-pensions/salaries/">Salaries</a> <ul class="multilevel-linkul-1"> <li><a href="/admin-services/human-resources/pay-and-pensions/salaries/engaging-agency-workers--guidance-for-managers/">Engaging agency workers- Guidance for managers</a></li> </ul> </li> <li><a href="/admin-services/human-resources/pay-and-pensions/terms-and-conditions/">Terms and conditions</a></li> <li><a href="/admin-services/human-resources/pay-and-pensions/attraction-and-retention-at-imperial/">Attraction and retention at Imperial</a></li> <li><a href="/admin-services/human-resources/pay-and-pensions/benchmarking/" class="">Benchmarking</a> <ul class="multilevel-linkul-1"> <li><a href="/admin-services/human-resources/pay-and-pensions/benchmarking/professional-technical-operational-and-learning-benchmarks/" class="">Professional, technical, operational and learning benchmarks</a></li> <li><a href="/admin-services/human-resources/pay-and-pensions/benchmarking/research-job-family-benchmarks/" class="">Research job family benchmarks</a></li> <li><a href="/admin-services/human-resources/pay-and-pensions/benchmarking/teaching-fellows-benchmarks/" class="">Teaching Fellows benchmarks</a></li> <li><a href="/admin-services/human-resources/pay-and-pensions/benchmarking/national-academic-job-family-benchmarks/" class="">National Academic job family benchmarks</a></li> <li><a href="/admin-services/human-resources/pay-and-pensions/benchmarking/american-benchmarks/" class="">American benchmarks</a></li> <li><a href="/admin-services/human-resources/pay-and-pensions/benchmarking/international-academic-job-family-benchmarks/" class="">International Academic Job Family Benchmarks</a></li> </ul> </li> <li><a href="/admin-services/human-resources/pay-and-pensions/industrial-action/">Industrial action</a> <ul class="multilevel-linkul-1"> <li><a href="/admin-services/human-resources/pay-and-pensions/industrial-action/industrial-action-students/">Industrial action: guidance for students</a></li> <li><a href="/admin-services/human-resources/pay-and-pensions/industrial-action/industrial-action-staff/">Industrial action: guidance for staff</a></li> <li><a href="/admin-services/human-resources/pay-and-pensions/industrial-action/industrial-action-undergraduate-marking-and-assessment/">Industrial action: undergraduate marking and assessment</a></li> </ul> </li> </ul> </li><li><a href="/admin-services/human-resources/leave/">Leave and absence</a> <ul class="multilevel-linkul-0"> <li><a href="/admin-services/human-resources/leave/annual-leave/">Annual leave</a> <ul class="multilevel-linkul-1"> <li><a href="/admin-services/human-resources/leave/annual-leave/additional-leave/">Purchasing additional annual leave</a></li> <li><a href="/admin-services/human-resources/leave/annual-leave/calculations/">Calculations for annual leave</a></li> </ul> </li> <li><a href="/admin-services/human-resources/leave/sickness-absence/">Sickness absence</a></li> <li><a href="/admin-services/human-resources/leave/university-closure-days/">University closure days</a></li> <li><a href="/admin-services/human-resources/leave/carers-leave/">Carers leave</a></li> <li><a href="/admin-services/human-resources/leave/family-leave/">Family leave</a> <ul class="multilevel-linkul-1"> <li><a href="/admin-services/human-resources/leave/family-leave/adoption/">Adoption leave</a></li> <li><a href="/admin-services/human-resources/leave/family-leave/fertility-treatment/">Leave for fertility treatment</a></li> <li><a href="/admin-services/human-resources/leave/family-leave/maternity/">Maternity leave</a></li> <li><a href="/admin-services/human-resources/leave/family-leave/paternity-maternity-support-leave/">Paternity and maternity support leave</a></li> <li><a href="/admin-services/human-resources/leave/family-leave/shared-parental/">Shared parental leave</a></li> <li><a href="/admin-services/human-resources/leave/family-leave/surrogacy/">Surrogacy</a></li> <li><a href="/admin-services/human-resources/leave/family-leave/keep-in-touch/">Keeping in touch days</a></li> <li><a href="/admin-services/human-resources/leave/family-leave/new-parents/">Parents and carers workshops</a></li> <li><a href="/staff/parents-network/parental-portal/">Parental portal</a></li> </ul> </li> <li><a href="/admin-services/human-resources/leave/special-leave/">Special leave</a> <ul class="multilevel-linkul-1"> <li><a href="/admin-services/human-resources/leave/special-leave/compassionate/">Compassionate leave</a></li> <li><a href="/admin-services/human-resources/leave/special-leave/domestic-emergency/">Domestic emergencies leave</a></li> <li><a href="/admin-services/human-resources/leave/special-leave/family-emergency/">Family emergencies leave</a></li> <li><a href="/admin-services/human-resources/leave/special-leave/jury-service/">Jury service</a></li> <li><a href="/admin-services/human-resources/leave/special-leave/leave-of-absence-for-academics/">Leave of absence for academics</a></li> <li><a href="/admin-services/human-resources/leave/special-leave/public-duties/">Leave for public duties</a></li> <li><a href="/admin-services/human-resources/leave/special-leave/witness-duty/">Leave for witness duty</a></li> <li><a href="/admin-services/human-resources/leave/special-leave/parental-bereavement-leave/">Parental Bereavement Leave</a></li> <li><a href="/admin-services/human-resources/leave/special-leave/parental/">Parental leave</a></li> <li><a href="/admin-services/human-resources/leave/special-leave/academic-sabbatical/">Sabbatical leave for academic refreshment</a></li> <li><a href="/admin-services/human-resources/leave/special-leave/personal-sabbatical/">Sabbatical leave for personal refreshment</a></li> <li><a href="/admin-services/human-resources/leave/special-leave/reserve-forces/">Service in the volunteer reserve forces</a></li> <li><a href="/admin-services/human-resources/leave/special-leave/study/">Study leave</a></li> <li><a href="/admin-services/human-resources/leave/special-leave/unpaid/">Unpaid leave</a></li> </ul> </li> <li><a href="/admin-services/human-resources/leave/system-administrators/">Leave and absence system administrators </a></li> </ul> </li><li><a href="/admin-services/human-resources/support-and-advice/">Support and advice</a> <ul class="multilevel-linkul-0"> <li><a href="/admin-services/human-resources/support-and-advice/support-for-staff/">Support for staff</a></li> <li><a href="/admin-services/human-resources/support-and-advice/support-for-managers/">Support for managers</a> <ul class="multilevel-linkul-1"> <li><a href="/admin-services/human-resources/support-and-advice/support-for-managers/new-manager-faqs/">New manager FAQs</a></li> </ul> </li> <li><a href="/admin-services/staff-development/">Development</a></li> <li><a href="/admin-services/equality/">Equality</a></li> <li><a href="/staff/health-and-wellbeing/">Wellbeing</a></li> </ul> </li><li><a href="/admin-services/human-resources/benefits/">Benefits</a> <ul class="multilevel-linkul-0"> <li><a href="/admin-services/human-resources/benefits/saving-you-money/">Saving you money</a> <ul class="multilevel-linkul-1"> <li><a href="/admin-services/human-resources/benefits/saving-you-money/electric-vehicle-scheme/">Electric Vehicle Scheme</a></li> <li><a href="/admin-services/human-resources/benefits/saving-you-money/perks-at-work/">Perks at Work</a> <ul class="multilevel-linkul-2"> <li><a href="/admin-services/human-resources/benefits/saving-you-money/perks-at-work/perks-at-work-for-family--friends/">Perks at Work for family & friends</a></li> <li><a href="/admin-services/human-resources/benefits/saving-you-money/perks-at-work/perks-at-work-for-former-colleagues/">Perks at Work for former colleagues</a></li> </ul> </li> <li><a href="/admin-services/human-resources/benefits/saving-you-money/cycle-to-work-scheme/">Cycle to Work scheme</a></li> <li><a href="/admin-services/human-resources/benefits/saving-you-money/discounts/">Discounts</a> <ul class="multilevel-linkul-2"> <li><a href="/admin-services/human-resources/benefits/saving-you-money/discounts/local-discounts/">Local Discounts</a></li> <li><a href="/admin-services/human-resources/benefits/saving-you-money/discounts/online-discounts/">Online Discounts</a></li> </ul> </li> <li><a href="/admin-services/human-resources/benefits/saving-you-money/social/">Social activities</a> <ul class="multilevel-linkul-2"> <li><a href="/admin-services/human-resources/benefits/saving-you-money/social/walk/">Lunchtime walks</a></li> </ul> </li> <li><a href="/admin-services/human-resources/benefits/saving-you-money/discounts-for-teachers/">Discounts for teachers</a></li> <li><a href="/admin-services/human-resources/benefits/saving-you-money/overdrive/">Libby - borrow recreational audiobooks and e-books</a></li> </ul> </li> <li><a href="/admin-services/human-resources/benefits/looking-after-your-money/">Looking after your money</a> <ul class="multilevel-linkul-1"> <li><a href="/admin-services/human-resources/benefits/looking-after-your-money/loans/">Loans</a></li> <li><a href="/admin-services/human-resources/benefits/looking-after-your-money/childcare-support-/">Childcare Support </a></li> <li><a href="/admin-services/human-resources/benefits/looking-after-your-money/rental/">Rental deposit loan scheme</a></li> <li><a href="/admin-services/human-resources/benefits/looking-after-your-money/give-as-you-earn-gaye/">Give As You Earn (GAYE)</a></li> </ul> </li> <li><a href="/admin-services/human-resources/benefits/your-development/">Your development</a> <ul class="multilevel-linkul-1"> <li><a href="/staff/carers-network/being-a-carer-at-imperial/carers-support/">Carers' Support</a></li> <li><a href="/admin-services/human-resources/benefits/your-development/teaching-fellows-10-development-days/">Teaching Fellows 10 development days</a></li> </ul> </li> <li><a href="/admin-services/human-resources/benefits/live-well-work-well/">Live well, work well</a> <ul class="multilevel-linkul-1"> <li><a href="/admin-services/human-resources/benefits/live-well-work-well/mbs/">Mind, body and soul</a></li> <li><a href="/admin-services/human-resources/benefits/live-well-work-well/bupa-eduhealth/">Private health insurance (Bupa Eduhealth)</a></li> </ul> </li> <li><a href="/admin-services/human-resources/benefits/supporting-you-and-your-family/">Supporting you and your family</a> <ul class="multilevel-linkul-1"> <li><a href="/staff/carers-network/">Carers' network</a></li> <li><a href="/staff/early-years/">Early Years</a></li> <li><a href="/admin-services/human-resources/benefits/supporting-you-and-your-family/my-family-care/" class="">My Family Care</a></li> <li><a href="/admin-services/human-resources/leave/family-leave/">Family leave</a></li> <li><a href="/admin-services/human-resources/leave/special-leave/">Special leave</a></li> <li><a href="/admin-services/human-resources/benefits/supporting-you-and-your-family/elsie-widdowson-fellowship-award/">Elsie Widdowson Fellowship Award</a> <ul class="multilevel-linkul-2"> <li><a href="/admin-services/human-resources/benefits/supporting-you-and-your-family/elsie-widdowson-fellowship-award/case/">Case studies</a></li> </ul> </li> <li><a href="/staff/parents-network/">Parents' Network</a></li> <li><a href="/admin-services/human-resources/benefits/supporting-you-and-your-family/bumps/">Parents Network informal meetings</a></li> <li><a href="/admin-services/human-resources/benefits/supporting-you-and-your-family/imperial-activity-camp/">Imperial activity camp</a></li> </ul> </li> <li><a href="/admin-services/human-resources/leave/">Leave</a></li> <li><a href="/admin-services/human-resources/benefits/feedback/">Your benefits feedback</a></li> </ul> </li><li><a href="/admin-services/human-resources/engagement/">Staff Engagement</a> <ul class="multilevel-linkul-0"> <li><a href="/admin-services/human-resources/engagement/staff-survey/">Staff survey</a> <ul class="multilevel-linkul-1"> <li><a href="/admin-services/human-resources/engagement/staff-survey/results/" class="">Results 2024</a></li> <li><a href="/admin-services/human-resources/engagement/staff-survey/confidentiality-/">Confidentiality </a></li> <li><a href="/admin-services/human-resources/engagement/staff-survey/faqs/">FAQs</a></li> <li><a href="/admin-services/human-resources/engagement/staff-survey/visual-identity/">Visual identity</a></li> <li><a href="/admin-services/human-resources/engagement/staff-survey/past-surveys/" class="">Past surveys</a></li> <li><a href="/admin-services/human-resources/engagement/staff-survey/contact-us/">Contact us</a></li> <li><a href="/admin-services/human-resources/engagement/staff-survey/engagement-champions/">Engagement Champions</a></li> </ul> </li> <li><a href="/admin-services/human-resources/engagement/support-services-social-committee/">Support services social committee</a> <ul class="multilevel-linkul-1"> <li><a href="/admin-services/human-resources/engagement/support-services-social-committee/events-and-activities/">Events and activities</a></li> <li><a href="/admin-services/human-resources/engagement/support-services-social-committee/committee-members/">Committee members</a></li> <li><a href="/admin-services/human-resources/engagement/support-services-social-committee/queens-tower-tour-review/">Queen's Tower tour review</a></li> <li><a href="/admin-services/human-resources/engagement/support-services-social-committee/new-starters-networking-events/">New starters networking events</a></li> </ul> </li> <li><a href="/admin-services/human-resources/engagement/thank-you-day/">Thank you day</a></li> <li><a href="/admin-services/human-resources/engagement/long-servers-events/">Long servers events</a></li> <li><a href="/admin-services/human-resources/engagement/wellbeing/">Wellbeing survey</a> <ul class="multilevel-linkul-1"> <li><a href="/admin-services/human-resources/engagement/wellbeing/wellbeing-survey-results/" class="">Wellbeing survey results</a></li> </ul> </li> </ul> </li><li><a href="/admin-services/equality/">Equality</a></li><li><a href="/admin-services/human-resources/about-us/">About us</a> <ul class="multilevel-linkul-0"> <li><a href="/about-the-site/accessibility/">Accessibility statement</a></li> <li><a href="/admin-services/human-resources/about-us/a-z/">A-Z</a></li> <li><a href="/admin-services/human-resources/about-us/contact-us/">Contact us</a> <ul class="multilevel-linkul-1"> <li><a href="/admin-services/human-resources/ask-staff-hub/">Ask the Staff Hub</a></li> <li><a href="/admin-services/human-resources/about-us/contact-us/central-hr-administration/">Central HR Administration</a></li> <li><a href="/admin-services/human-resources/about-us/contact-us/directors-office/">Director's Office</a></li> <li><a href="/admin-services/human-resources/about-us/contact-us/employee-relations-and-hr-policy/">Employee Relations and HR Policy</a> <ul class="multilevel-linkul-2"> <li><a href="/admin-services/human-resources/about-us/contact-us/employee-relations-and-hr-policy/report-and-support-data-2023/">Report and Support data 2023</a></li> <li><a href="/admin-services/human-resources/about-us/contact-us/employee-relations-and-hr-policy/report-and-support-data-2022/">Report and Support data 2022</a></li> <li><a href="/admin-services/human-resources/about-us/contact-us/employee-relations-and-hr-policy/employee-relations-data-2023/">Employee Relations data 2023</a></li> <li><a href="/admin-services/human-resources/about-us/contact-us/employee-relations-and-hr-policy/employee-relations-data-2022/">Employee Relations data 2022</a></li> <li><a href="/admin-services/human-resources/about-us/contact-us/employee-relations-and-hr-policy/employee-relations-training/">Employee Relations Training</a></li> </ul> </li> <li><a href="/admin-services/human-resources/about-us/contact-us/recruitment-hub/">Recruitment Hub</a></li> <li><a href="/admin-services/human-resources/about-us/contact-us/senior-appointments/">Senior Appointments</a></li> <li><a href="/admin-services/human-resources/about-us/contact-us/hr-partnering-and-reward/">HR Partnering and Reward</a></li> <li><a href="/admin-services/human-resources/about-us/contact-us/systems-and-information/">Systems and Information</a> <ul class="multilevel-linkul-2"> <li><a href="/admin-services/human-resources/about-us/contact-us/systems-and-information/insights/" class="">HR Insights</a></li> <li><a href="/admin-services/human-resources/about-us/contact-us/systems-and-information/systems/" class="">HR Systems</a></li> </ul> </li> <li><a href="/admin-services/human-resources/about-us/contact-us/staff-compliance-and-immigration/">Staff Compliance and Immigration</a></li> </ul> </li> <li><a href="/admin-services/human-resources/about-us/hr-notices-/">HR Notices </a></li> <li><a href="/admin-services/human-resources/about-us/peoplestrategy/">People Strategy 2022+</a> <ul class="multilevel-linkul-1"> <li><a href="/admin-services/human-resources/about-us/peoplestrategy/foreward/">Foreword</a></li> <li><a href="/admin-services/human-resources/about-us/peoplestrategy/foundations/">Foundations</a></li> <li><a href="/admin-services/human-resources/about-us/peoplestrategy/finding-and-developing-diverse-talent/">Finding and developing diverse talent</a></li> <li><a href="/admin-services/human-resources/about-us/peoplestrategy/supporting-an-inclusive-culture-and-leadership/">Supporting an inclusive culture and leadership</a></li> <li><a href="/admin-services/human-resources/about-us/peoplestrategy/building-a-resilient-workplace/">Building a resilient workplace</a></li> </ul> </li> <li><a href="/admin-services/human-resources/about-us/service-level-agreements/">Service Level Agreements</a> <ul class="multilevel-linkul-1"> <li><a href="/admin-services/human-resources/about-us/service-level-agreements/slas/">HR Staff Hub</a></li> <li><a href="/admin-services/human-resources/about-us/service-level-agreements/recruitment-hub/">Recruitment Hub</a></li> <li><a href="/admin-services/human-resources/about-us/service-level-agreements/temporary-worker-team/">Temporary Worker Team</a></li> <li><a href="/admin-services/human-resources/about-us/service-level-agreements/job-evaluation/">Job Evaluation</a></li> <li><a href="/admin-services/human-resources/about-us/service-level-agreements/staff-compliance/">Staff Compliance</a></li> </ul> </li> </ul> </li>  </ul> </nav> </div> </div> </div> </div> </header> <main id="page"> <div class="show-no-js"> <div class="container"> <p class="step-1">In this section</p> <nav class="nav-fallback"> <ul class="nav-fallback__parent"> <li> <a class="lwi" href="/admin-services/human-resources/"> Human Resources </a> </li> </ul> </nav> </div> </div> <div class="container content-template" id="content"> <nav class="page-area-heading"> <a href="/admin-services/human-resources/">Human Resources</a> </nav> <div class="page-heading lg-8 sm-12"> <div class="breadcrumbs"> <ul> <li><a href="/">Imperial Home</a></li> <li><a href="/admin-services/">Administration and support services</a></li><li><a href="/admin-services/human-resources/">Human Resources</a></li><li><a href="/admin-services/human-resources/recruitment-and-promotions/">Recruitment and Promotions</a></li><li><a href="/admin-services/human-resources/recruitment-and-promotions/contracts/">Contract types and contract changes</a></li><li><a href="/admin-services/human-resources/recruitment-and-promotions/contracts/contract-changes/">Contract changes for current staff</a></li> </ul> </div> <h1>Contract changes for current staff</h1> </div> <div class="row row--space-between flow-opposite top" id=""> <aside class="col lg-3 md-4 sm-12"> </aside> <div class="col lg-8 sm-12" role="main" id="primary-content">  <div class="module flow-m">  <div class="highlight">  <div class="pullquote flow-xs wysiwyg primary"> <h2 class"fake-h3">Remember</h2> <p>The Staff Hub process all contract changes and can provide advice and support on the process.</p> <h5><a href="https://staff-hub.imperial.ac.uk/support/tickets/new" title="CONTACT THE STAFF HUB">CONTACT THE STAFF HUB</a></h5> <h5><span> </span></h5> </div> <a href="/media/imperial-college/administration-and-support-services/hr/public/form/a-d/ContractualChange.docx" class="btn btn-dl reverse" target="_blank"><span>DOWNLOAD FORM </span><svg role="img" aria-hidden="true" focusable="false" class="icon icon--m"><use xlink:href="/assets/website/images/svg/icons.svg#download"></use></svg></a><a href="https://staff-hub.imperial.ac.uk/support/tickets/new" class="btn" target="_blank"><span>SUBMIT FORM</span><svg role="img" aria-hidden="true" focusable="false" class="icon icon--m"><use xlink:href="/assets/website/images/svg/icons.svg#chevron-right"></use></svg></a> </div> <div class="row wysiwyg"> <p>A Contract Change form is for departments to inform HR about changes to staff contracts, such as a change of hours, a movement from a fixed term to open ended contract, or when there is a change in the source of funding for their role.</p> <p>Please review the associated guidance below before you submit a contract change form to the Staff Hub to ensure they have the correct information to process your request. Remember, it is the department's responsibility to ensure the correct information and details are on the contract change form, otherwise, this may result in delays in processing the change. </p> <p>To download the contract change form please click the download button to the right.</p> <p>To submit a contract change form, please click the submit button and attach the form to the request. </p> </div> <div class="heading"> <h2 class="title fake-h3 not-sr-only"> Types of contract change </h2> </div> <div class="a11y-accordion-tabs wysiwyg"> <div class="accordion-tabs js-tabs" data-tabs-allowed="false" data-start-collapsed="true"> <ul role="tablist" class="tabs-tab-list"> <li role="presentation"> <a href="#tabpanel_914213" role="tab" id="tab_914213" aria-controls="tabpanel_914213" aria-selected="true" class="tabs-trigger js-tabs-trigger"> NEW - Online contract change form </a> </li><li role="presentation"> <a href="#tabpanel_770225" role="tab" id="tab_770225" aria-controls="tabpanel_770225" aria-selected="true" class="tabs-trigger js-tabs-trigger"> Additional payments </a> </li><li role="presentation"> <a href="#tabpanel_770232" role="tab" id="tab_770232" aria-controls="tabpanel_770232" aria-selected="true" class="tabs-trigger js-tabs-trigger"> Change in funding or in Labour Distribution Schedule </a> </li><li role="presentation"> <a href="#tabpanel_770231" role="tab" id="tab_770231" aria-controls="tabpanel_770231" aria-selected="true" class="tabs-trigger js-tabs-trigger"> Change in working hours </a> </li><li role="presentation"> <a href="#tabpanel_770228" role="tab" id="tab_770228" aria-controls="tabpanel_770228" aria-selected="true" class="tabs-trigger js-tabs-trigger"> Extension of supplementary departmental/faculty role </a> </li><li role="presentation"> <a href="#tabpanel_770230" role="tab" id="tab_770230" aria-controls="tabpanel_770230" aria-selected="true" class="tabs-trigger js-tabs-trigger"> Fixed-term contract extension </a> </li><li role="presentation"> <a href="#tabpanel_770227" role="tab" id="tab_770227" aria-controls="tabpanel_770227" aria-selected="true" class="tabs-trigger js-tabs-trigger"> New supplementary departmental/faculty role </a> </li><li role="presentation"> <a href="#tabpanel_770229" role="tab" id="tab_770229" aria-controls="tabpanel_770229" aria-selected="true" class="tabs-trigger js-tabs-trigger"> New warden/sub-warden/assistant warden </a> </li><li role="presentation"> <a href="#tabpanel_770233" role="tab" id="tab_770233" aria-controls="tabpanel_770233" aria-selected="true" class="tabs-trigger js-tabs-trigger"> PhD Promotions (Research Assistant to Research Associate) </a> </li><li role="presentation"> <a href="#tabpanel_770226" role="tab" id="tab_770226" aria-controls="tabpanel_770226" aria-selected="true" class="tabs-trigger js-tabs-trigger"> One-Off Payment (e.g. additional pre-agreed work) </a> </li> </ul> <section id='tabpanel_914213' role='tabpanel' aria-labelledby='tab_914213' class='tabs-panel js-tabs-panel' tabindex='0'> <div class='accordion-trigger js-accordion-trigger' aria-controls='tabpanel_914213' tabindex='0'> NEW - Online contract change form <svg role='img' aria-hidden='true' focusable='false' class='icon icon--m'><use xlink:href='/assets/website/images/svg/icons.svg#chevron-down'></use></svg> </div> <div class='content' aria-hidden='false'> <p><strong>The new online contract change form is now live. Please refer to the new <a href="https://www.imperial.ac.uk/human-resources/recruitment-and-promotions/contracts/role-guidance/">Contract change form guidance page</a> for further information and guidance.</strong></p> <div class="SCXW4189632 BCX9"> <div class="OutlineElement Ltr SCXW4189632 BCX9"> <p class="Paragraph SCXW4189632 BCX9"><span>The <a href="https://staff-hub.imperial.ac.uk/support/catalog/items" title="online contract change form">online contract change form</a> can be used to request the following contract change types and will allow departments to request multiple types of changes to a contract within a single request: </span></p> <ul> <li><span>Change in working hours, organisation, job title or reporting line</span></li> <li><span>Change in funding or Labour Distribution Schedules (LDS)</span></li> <li><span>Extension of fixed term contracts or secondments</span></li> <li><span>Switch from fixed term to open-ended contract</span></li> <li><span>PhD promotions (Research Assistant to Research Associate)</span></li> <li>Assistant supervisor request</li> </ul> </div> </div> <div class="SCXW4189632 BCX9"> <div class="OutlineElement Ltr SCXW4189632 BCX9"> <p class="Paragraph SCXW4189632 BCX9"><strong>For the time being, the HR Staff Hub will continue to accept requests submitted using the old form.</strong></p> <p class="Paragraph SCXW4189632 BCX9">All other types of contract change request (listed below) will still need to be submitted via the old <a href="http://www.imperial.ac.uk/media/imperial-college/administration-and-support-services/hr/public/form/a-d/ContractualChange.docx" title="Contractual Change Form (Word)">Contractual Change Form (Word)</a>, but we will continue to work on these with the aim of providing a fully online solution as soon as possible.</p> </div> <ul> <li><span>Additional payments</span></li> <li><span>One off payments</span></li> <li><span>New supplementary departmental/faculty roles</span></li> </ul> <p class="Paragraph SCXW4189632 BCX9"><a href="https://staff-hub.imperial.ac.uk/support/tickets/new" title="Submit a contract change not supported by the new online form">Submit a contract change not supported by the new online form</a>.</p> </div> </div> </section><section id='tabpanel_770225' role='tabpanel' aria-labelledby='tab_770225' class='tabs-panel js-tabs-panel' tabindex='0'> <div class='accordion-trigger js-accordion-trigger' aria-controls='tabpanel_770225' tabindex='0'> Additional payments <svg role='img' aria-hidden='true' focusable='false' class='icon icon--m'><use xlink:href='/assets/website/images/svg/icons.svg#chevron-down'></use></svg> </div> <div class='content' aria-hidden='false'> <h4>Form to use to action the request</h4> <ul> <li> <p><a href="http://www.imperial.ac.uk/media/imperial-college/administration-and-support-services/hr/public/form/a-d/ContractualChange.docx" target="_blank">Contractual Change Form</a></p> </li> </ul> <h4><strong>Guidance</strong></h4> <p>Where rates are already set:</p> <ol> <li>On call allowances</li> <li>Payments related to clinical contracts</li> <li>Payments for additional duties in a secondary dept</li> <li>Supplementary allowances e.g. Tutor, Campus Dean</li> <li>Payments in line with funder requirements e.g. Marie-Curie/Fellowships</li> <li>PhD uplifts</li> </ol> <h4>Subject line for the request</h4> <ul> <li> <div class="OutlineElement Ltr BCX1 SCXW256199131"><span></span><span>In the subject line, please include the following: [Dept] [Name] [CID] [Additional Payment] <span>[when the change is effective by. E.g. 10/11/2020]</span></span></div> </li> </ul> <h4><strong>Information to include in your request</strong></h4> <ul> <li>Completed contractual change form with finance/research services approval </li> <li>Effective dates of payment (start and finish dates) </li> <li>Reason for payment (e.g. acting-up or NHS payment)</li> </ul> <h4><strong>Must do</strong></h4> <ul> <li>Must be received before the <a href="/admin-services/human-resources/pay-and-pensions/payroll-deadlines/" title="Payroll%20deadlines" target="_blank">HR payroll deadline</a> to be included in the next pay run </li> </ul> <h4><strong>How you will know the work has been completed</strong></h4> <ul> <li>An email confirmation will be sent to the individual and line manager<strong> </strong></li> </ul> <h4><a href="https://staff-hub.imperial.ac.uk/support/tickets/new" title="Submit contract change">Submit contract change</a></h4> </div> </section><section id='tabpanel_770232' role='tabpanel' aria-labelledby='tab_770232' class='tabs-panel js-tabs-panel' tabindex='0'> <div class='accordion-trigger js-accordion-trigger' aria-controls='tabpanel_770232' tabindex='0'> Change in funding or in Labour Distribution Schedule <svg role='img' aria-hidden='true' focusable='false' class='icon icon--m'><use xlink:href='/assets/website/images/svg/icons.svg#chevron-down'></use></svg> </div> <div class='content' aria-hidden='false'> <h4>Form to use to action the request</h4> <div class="OutlineElement Ltr SCXW255163366 BCX1"> <ul> <li><a class="Hyperlink SCXW255163366 BCX1" href="http://www.imperial.ac.uk/media/imperial-college/administration-and-support-services/hr/public/form/a-d/ContractualChange.docx" rel="noreferrer" target="_blank">Contractual Change Form (Funding information)</a></li> </ul> </div> <h4>Subject line for the request</h4> <ul> <li>In the subject line, please include the following: [Dept] [Name] [CID] [Change to Funding] <span>[when the change is effective by. E.g. 10/11/2020]</span></li> </ul> <h4>Information to include in your request</h4> <ul> <li> <p class="Paragraph SCXW229992546 BCX1">Completed contractual change form with finance/research services approval </p> </li> </ul> <h4>Must do</h4> <ul> <li><span>Please be explicit with all codes, and ensure funding totals 100% if split across sources </span></li> <li><span>Pleasure ensure the codes are correct. Incorrect codes will cause a delay in actioning the requests.</span></li> </ul> <h4>How you will know the work has been completed</h4> <ul> <li>Email confirmation sent after action</li> </ul> <h4><a href="https://staff-hub.imperial.ac.uk/support/tickets/new" title="Submit contract change">Submit contract change</a></h4> </div> </section><section id='tabpanel_770231' role='tabpanel' aria-labelledby='tab_770231' class='tabs-panel js-tabs-panel' tabindex='0'> <div class='accordion-trigger js-accordion-trigger' aria-controls='tabpanel_770231' tabindex='0'> Change in working hours <svg role='img' aria-hidden='true' focusable='false' class='icon icon--m'><use xlink:href='/assets/website/images/svg/icons.svg#chevron-down'></use></svg> </div> <div class='content' aria-hidden='false'> <h4><span>Form to use to action the request</span></h4> <div class="OutlineElement Ltr BCX1 SCXW168053483"> <ul> <li><a class="Hyperlink SCXW168053483 BCX1" href="http://www.imperial.ac.uk/media/imperial-college/administration-and-support-services/hr/public/form/a-d/ContractualChange.docx" rel="noreferrer" target="_blank">Contractual Change Form (Section B and C, and funding information)</a></li> </ul> </div> <h4 class="OutlineElement Ltr BCX1 SCXW168053483">Subject line for the request</h4> <ul> <li>In the subject line, please include the following: [Dept] [Name] [CID] [Change in Hours] <span>[when the change is effective by. E.g. 10/11/2020]</span></li> </ul> <h4>Information to include in your request</h4> <ul> <li>Completed contractual change form with finance/research services approval </li> <li>Please specify if the individual holds a visa to ensure conditions are met to maintain the right to work in the UK. </li> </ul> <h4>How you will know the work has been completed </h4> <ul> <li>Letter sent to individual, copy to line manager.</li> </ul> <h4><a href="https://staff-hub.imperial.ac.uk/support/tickets/new" style="font-size: 1.7rem; font-weight: bold;" title="Submit contract change">Submit contract change</a></h4> <p class="Paragraph SCXW203969752 BCX1"><span class="EOP SCXW203969752 BCX1" data-ccp-props="{"201341983":0,"335559740":259}"> </span></p> </div> </section><section id='tabpanel_770228' role='tabpanel' aria-labelledby='tab_770228' class='tabs-panel js-tabs-panel' tabindex='0'> <div class='accordion-trigger js-accordion-trigger' aria-controls='tabpanel_770228' tabindex='0'> Extension of supplementary departmental/faculty role <svg role='img' aria-hidden='true' focusable='false' class='icon icon--m'><use xlink:href='/assets/website/images/svg/icons.svg#chevron-down'></use></svg> </div> <div class='content' aria-hidden='false'> <h4 class="OutlineElement Ltr BCX1 SCXW206971431">Form</h4> <div class="OutlineElement Ltr BCX1 SCXW206971431"> <ul> <li><a class="Hyperlink SCXW206971431 BCX1" href="http://www.imperial.ac.uk/media/imperial-college/administration-and-support-services/hr/public/form/a-d/ContractualChange.docx" rel="noreferrer" target="_blank">Contractual Change Form</a></li> </ul> </div> <h4 class="OutlineElement Ltr BCX1 SCXW206971431">Template email</h4> <div class="OutlineElement Ltr BCX1 SCXW206971431"> <ul> <li>In the subject line, please include the following: [Dept] [Name] [CID] [Supplementary Role Extension] <span>[when the change is effective by. E.g. 10/11/2020]</span></li> </ul> </div> <h4>Information to include in your request</h4> <ul> <li> <p class="Paragraph SCXW127418983 BCX1">Completed contractual change form including whether post continues to carry remuneration and length of appointment. </p> </li> </ul> <h4>How you will know the work has been completed</h4> <ul> <li>Email confirmation to individual and line manager. </li> </ul> <h4><a href="https://staff-hub.imperial.ac.uk/support/tickets/new" title="Submit contract change">Submit contract change</a></h4> </div> </section><section id='tabpanel_770230' role='tabpanel' aria-labelledby='tab_770230' class='tabs-panel js-tabs-panel' tabindex='0'> <div class='accordion-trigger js-accordion-trigger' aria-controls='tabpanel_770230' tabindex='0'> Fixed-term contract extension <svg role='img' aria-hidden='true' focusable='false' class='icon icon--m'><use xlink:href='/assets/website/images/svg/icons.svg#chevron-down'></use></svg> </div> <div class='content' aria-hidden='false'> <h4><strong>Form to use to action the request</strong></h4> <div class="OutlineElement Ltr BCX1 SCXW118723388"> <ul> <li><a class="Hyperlink SCXW118723388 BCX1" href="http://www.imperial.ac.uk/media/imperial-college/administration-and-support-services/hr/public/form/a-d/ContractualChange.docx" rel="noreferrer" target="_blank">Contractual Change Form (Section A and funding information)</a></li> </ul> </div> <h4><strong>Guidance</strong></h4> <div class="OutlineElement Ltr BCX1 SCXW96561504"> <ul> <li><a rel="noreferrer" href="/admin-services/human-resources/procedures/fixed-term-workers/" title="Fixed%20term%20workers" class="Hyperlink SCXW96561504 BCX1" target="_blank">Fixed Term Workers</a></li> </ul> </div> <h4><strong>Subject line for the request</strong></h4> <ul> <li><span>In the subject line, please include the following: [Dept] [Name] [CID] [FTC Extension] <span>[when the change is effective by. E.g. 10/11/2020]</span></span></li> </ul> <h4><strong>Information to include in your request</strong></h4> <ul> <li>Completed contractual change form with finance/research services approval </li> <li>Please specify if the individual requires a visa to maintain the right to work in the UK. </li> <li>If any additional changes (e.g. change in line manager or change of hours), please make this explicit in form, and complete section B/C.</li> </ul> <h4><strong>Must do</strong></h4> <ul> <li><span class="TextRun SCXW206763698 BCX1" data-contrast="auto"><span class="NormalTextRun SCXW206763698 BCX1">Please refer to the guidance in the form regarding the conditions where it is appropriate to extend a fixed-term contract</span></span><span class="EOP SCXW206763698 BCX1" data-ccp-props="{"201341983":0,"335559740":259}"> <br /></span></li> </ul> <h4><strong>How you will know the work has been completed</strong></h4> <ul> <li><span class="TextRun SCXW125019059 BCX1" data-contrast="auto"><span class="NormalTextRun SCXW125019059 BCX1">Letter sent to individual, copy to line manager.</span></span><span class="EOP SCXW125019059 BCX1" data-ccp-props="{"201341983":0,"335559740":259}"> <br /></span></li> </ul> <p><span class="EOP SCXW125019059 BCX1" data-ccp-props="{"201341983":0,"335559740":259}"></span></p> <h4><a href="https://staff-hub.imperial.ac.uk/support/tickets/new" title="Submit contract change">Submit contract change</a></h4> <p><span class="EOP SCXW125019059 BCX1" data-ccp-props="{"201341983":0,"335559740":259}"> </span></p> </div> </section><section id='tabpanel_770227' role='tabpanel' aria-labelledby='tab_770227' class='tabs-panel js-tabs-panel' tabindex='0'> <div class='accordion-trigger js-accordion-trigger' aria-controls='tabpanel_770227' tabindex='0'> New supplementary departmental/faculty role <svg role='img' aria-hidden='true' focusable='false' class='icon icon--m'><use xlink:href='/assets/website/images/svg/icons.svg#chevron-down'></use></svg> </div> <div class='content' aria-hidden='false'> <h4>Form</h4> <div class="OutlineElement Ltr BCX1 SCXW253809967"> <ul> <li><a class="Hyperlink SCXW253809967 BCX1" href="http://www.imperial.ac.uk/media/imperial-college/administration-and-support-services/hr/public/form/a-d/ContractualChange.docx" rel="noreferrer" target="_blank">Contractual Change Form</a></li> </ul> </div> <h4 class="OutlineElement Ltr BCX1 SCXW253809967">Subject line to action the request</h4> <ul> <li>In the subject line, please include the following: [Dept] [Name] [CID] [Supplementary Role] <span>[when the change is effective by. E.g. 10/11/2020]</span></li> </ul> <h4 class="OutlineElement Ltr SCXW268334673 BCX1">Information to include in your request</h4> <div class="OutlineElement Ltr SCXW268334673 BCX1"> <ul> <li>Completed contractual change form including whether post carries remuneration and length of appointment.</li> </ul> </div> <h4>Must do</h4> <ul> <li> <div class="OutlineElement Ltr BCX1 SCXW62310703"> <p class="Paragraph SCXW62310703 BCX1">Must be received before the <a rel="noreferrer" href="/admin-services/human-resources/pay-and-pensions/payroll-deadlines/" title="Payroll%20deadlines" class="Hyperlink SCXW62310703 BCX1" target="_blank">HR payroll deadline</a> to be included in the next pay run if post carries remuneration</p> </div> </li> </ul> <h4>How you will know the work has been completed </h4> <ul> <li>Email confirmation to individual and line manager. </li> </ul> <h4 style="font-style: normal; font-variant-ligatures: normal; font-variant-caps: normal; font-family: firasans, 'Helvetica Neue', Arial, sans-serif; font-size: 1.9rem;"><a href="https://staff-hub.imperial.ac.uk/support/tickets/new" style="font-size: 19px;" title="Submit contract change">Submit contract change</a></h4> </div> </section><section id='tabpanel_770229' role='tabpanel' aria-labelledby='tab_770229' class='tabs-panel js-tabs-panel' tabindex='0'> <div class='accordion-trigger js-accordion-trigger' aria-controls='tabpanel_770229' tabindex='0'> New warden/sub-warden/assistant warden <svg role='img' aria-hidden='true' focusable='false' class='icon icon--m'><use xlink:href='/assets/website/images/svg/icons.svg#chevron-down'></use></svg> </div> <div class='content' aria-hidden='false'> <h4>Form to use to action the request</h4> <ul> <li><a class="Hyperlink SCXW126823645 BCX1" href="http://www.imperial.ac.uk/media/imperial-college/administration-and-support-services/hr/public/form/a-d/contractrequestwardens.doc" rel="noreferrer" target="_blank">Contract request form</a></li> </ul> <h4>Guidance</h4> <ul> <li><a class="Hyperlink SCXW140704346 BCX1" href="https://www.imperial.ac.uk/media/imperial-college/administration-and-support-services/registry/qa/public/good-practice/roles-and-responsibilities/Warden-(all-roles).pdf" rel="noreferrer" target="_blank">Warden Policy</a></li> </ul> <h4 class="Paragraph SCXW140704346 BCX1">Subject line for the request</h4> <ul> <li>In the subject line, please include the following: [Dept.] [Name] [CID] [Warden Appointment] <span>[when the change is effective by. E.g. 10/11/2020]</span></li> </ul> <h4>Information to inculde in your request</h4> <ul> <li>Completed form </li> <li>Please specify if individual needs DBS check or has current DBS </li> </ul> <h4>How you will know the work has been completed</h4> <ul> <li>Please include specific hall information with the request <p class="Paragraph SCXW211023279 BCX1"></p> </li> </ul> <h4><a href="https://staff-hub.imperial.ac.uk/support/tickets/new" title="Submit contract change">Submit contract change</a></h4> </div> </section><section id='tabpanel_770233' role='tabpanel' aria-labelledby='tab_770233' class='tabs-panel js-tabs-panel' tabindex='0'> <div class='accordion-trigger js-accordion-trigger' aria-controls='tabpanel_770233' tabindex='0'> PhD Promotions (Research Assistant to Research Associate) <svg role='img' aria-hidden='true' focusable='false' class='icon icon--m'><use xlink:href='/assets/website/images/svg/icons.svg#chevron-down'></use></svg> </div> <div class='content' aria-hidden='false'> <h4>Form to use to action the request</h4> <div class="OutlineElement Ltr SCXW221209605 BCX1"> <ul> <li><a class="Hyperlink SCXW221209605 BCX1" href="http://www.imperial.ac.uk/media/imperial-college/administration-and-support-services/hr/public/form/a-d/ContractualChange.docx" rel="noreferrer" target="_blank">Contractual Change Form (Section B and funding information)</a></li> </ul> </div> <h4>Subject line for the request</h4> <ul> <li>In the subject line, please include the following: [Dept] [Name] [CID] [PhD Promotion] <span>[when the change is effective by. E.g. 10/11/2020]</span></li> </ul> <h4>Information to inculde in your request</h4> <ul> <li>Completed contractual change form with finance/research services approval </li> <li>PhD Certificate or confirmation of award date from awarding institution</li> </ul> <h4>Must do</h4> <div class="OutlineElement Ltr BCX1 SCXW50101528"> <ul> <li>Must be received before the<a href="/admin-services/human-resources/pay-and-pensions/payroll-deadlines/"> HR payroll deadline </a>to be included in the next pay run</li> </ul> </div> <h4>How you will know the work has been completed</h4> <ul> <li> <p class="Paragraph SCXW177797473 BCX1">Letter sent to individual, copy to line manager</p> </li> </ul> <h4><a href="https://staff-hub.imperial.ac.uk/support/tickets/new" title="Submit contract change">Submit contract change</a></h4> </div> </section><section id='tabpanel_770226' role='tabpanel' aria-labelledby='tab_770226' class='tabs-panel js-tabs-panel' tabindex='0'> <div class='accordion-trigger js-accordion-trigger' aria-controls='tabpanel_770226' tabindex='0'> One-Off Payment (e.g. additional pre-agreed work) <svg role='img' aria-hidden='true' focusable='false' class='icon icon--m'><use xlink:href='/assets/website/images/svg/icons.svg#chevron-down'></use></svg> </div> <div class='content' aria-hidden='false'> <div class="OutlineElement Ltr BCX1 SCXW256199131">This if for payments that need HR authorisation to ensure cross College parity in quantum e.g: <ul> <li>Additional increments</li> <li>One off payments for additional duties</li> <li>Honorariums</li> <li>Acting up allowances</li> <li>Dept awards for exceptional work   </li> </ul> </div> <h4 class="OutlineElement Ltr BCX1 SCXW256199131">Form to use to action the request</h4> <div class="OutlineElement Ltr BCX1 SCXW256199131"> <ul> <li><a class="Hyperlink SCXW256199131 BCX1" href="http://www.imperial.ac.uk/media/imperial-college/administration-and-support-services/hr/public/form/a-d/ContractualChange.docx" rel="noreferrer" target="_blank">Contractual Change Form</a> or Payment Memo with finance/research services/Strategic Support HR approval indicating the reason for payment.</li> </ul> </div> <h4 class="OutlineElement Ltr BCX1 SCXW256199131">Subject line for the request</h4> <div class="OutlineElement Ltr BCX1 SCXW235515612"> <ul> <li>In the subject line, please include the following: [Dept] [Name] [CID] [One-Off Payment] <span>[when the change is effective by. E.g. 10/11/2020]</span></li> </ul> <h4>Information to include in your request</h4> </div> <div class="OutlineElement Ltr BCX1 SCXW29076055"> <ul> <li>Completed contractual change form OR Payment Memo with finance/research services approval</li> <li>Reason for payment (e.g. acting-up or NHS payment)</li> </ul> <h4>Must do</h4> </div> <div class="OutlineElement Ltr SCXW196335497 BCX1"> <ul> <li>Must be received before the <a href="/admin-services/human-resources/pay-and-pensions/payroll-deadlines/">HR payroll deadline</a> to be included in the next pay run</li> </ul> <h4>How you will know the work has been completed</h4> </div> <ul> <li>Email confirmation to individual and line manager and authorising manager requesting payment if different </li> </ul> <h4><a href="https://staff-hub.imperial.ac.uk/support/tickets/new" title="Submit contract change">Submit contract change</a></h4> </div> </section> </div> </div>  </div> <section class="supplementary-content row"> <div 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