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href="/staff/tools-and-reference/web-guide/t4-site-manager/edit-a-section/">Editing a section (page)</a> <ul class="multilevel-linkul-1"> <li><a href="/staff/tools-and-reference/web-guide/t4-site-manager/edit-a-section/reorder-navigation/">Reorder the pages in your navigation</a></li> </ul> </li> <li><a href="/staff/tools-and-reference/web-guide/t4-site-manager/moving-sections/">Moving sections (pages)</a></li> <li><a href="/staff/tools-and-reference/web-guide/t4-site-manager/templates/">Page layouts (templates)</a></li> <li><a href="/staff/tools-and-reference/web-guide/t4-site-manager/content-types/">Adding and updating content (content types)</a> <ul class="multilevel-linkul-1"> <li><a href="/staff/tools-and-reference/web-guide/t4-site-manager/content-types/list/">A-Z list of content types </a></li> <li><a href="/staff/tools-and-reference/web-guide/t4-site-manager/content-types/adding-a-content-type/">Adding a content type</a></li> <li><a href="/staff/tools-and-reference/web-guide/t4-site-manager/content-types/general-content/images/">Adding images to your content</a></li> <li><a href="/staff/tools-and-reference/web-guide/t4-site-manager/content-types/updating-content/">Updating an existing content type</a> <ul class="multilevel-linkul-2"> <li><a href="/staff/tools-and-reference/web-guide/t4-site-manager/content-types/updating-content/restore/">Restore a previous version of the content</a></li> </ul> </li> <li><a href="/staff/tools-and-reference/web-guide/t4-site-manager/content-types/moving-and-duplicating/">Moving and duplicating content</a></li> <li><a href="/staff/tools-and-reference/web-guide/t4-site-manager/content-types/reordering-content/">Reordering content on your pages</a></li> <li><a href="/staff/tools-and-reference/web-guide/t4-site-manager/content-types/accordions/">Accordions</a></li> <li><a href="/staff/tools-and-reference/web-guide/t4-site-manager/content-types/banners/">Banners</a> <ul class="multilevel-linkul-2"> <li><a href="/staff/tools-and-reference/web-guide/t4-site-manager/content-types/banners/banner-bottom-block/">Banner - bottom block</a></li> <li><a href="/staff/tools-and-reference/web-guide/t4-site-manager/content-types/banners/landing-page/">Landing page banner with call to action links</a></li> </ul> </li> <li><a href="/staff/tools-and-reference/web-guide/t4-site-manager/content-types/blog-feed/">Blog feed</a></li> <li><a href="/staff/tools-and-reference/web-guide/t4-site-manager/content-types/call-to-action-box/">Call to action box</a></li> <li><a href="/staff/tools-and-reference/web-guide/t4-site-manager/content-types/carousels/">Carousels</a></li> <li><a href="/staff/tools-and-reference/web-guide/t4-site-manager/content-types/celcat/">Celcat calendar</a></li> <li><a href="/staff/tools-and-reference/web-guide/t4-site-manager/content-types/column-blocks/">Column blocks (link lists)</a> <ul class="multilevel-linkul-2"> <li><a href="/staff/tools-and-reference/web-guide/t4-site-manager/content-types/column-blocks/3-column-block/">3 Column block</a></li> <li><a href="/staff/tools-and-reference/web-guide/t4-site-manager/content-types/column-blocks/4-column-block/">4 Column block</a></li> </ul> </li> <li><a href="/staff/tools-and-reference/web-guide/t4-site-manager/content-types/colour-blocks/">Column colour blocks</a> <ul class="multilevel-linkul-2"> <li><a href="/staff/tools-and-reference/web-guide/t4-site-manager/content-types/colour-blocks/2-column-colour-block/">2 Column colour block</a></li> <li><a href="/staff/tools-and-reference/web-guide/t4-site-manager/content-types/colour-blocks/3-column-colour-block/">3 Column colour block</a></li> <li><a href="/staff/tools-and-reference/web-guide/t4-site-manager/content-types/colour-blocks/2-column-general-content-block/">2 column general content block</a></li> <li><a href="/staff/tools-and-reference/web-guide/t4-site-manager/content-types/colour-blocks/3-column-general-content-block/">3 column general content block</a></li> </ul> </li> <li><a href="/staff/tools-and-reference/web-guide/t4-site-manager/content-types/data-harvesting/">Data harvesting/Student CRM forms</a></li> <li><a href="/staff/tools-and-reference/web-guide/t4-site-manager/content-types/display-external-feed/">Display external feed</a></li> <li><a href="/staff/tools-and-reference/web-guide/t4-site-manager/content-types/eventbrite/">Eventbrite</a></li> <li><a href="/staff/tools-and-reference/web-guide/t4-site-manager/content-types/flexible-content/">Flexible content blocks</a> <ul class="multilevel-linkul-2"> <li><a href="/staff/tools-and-reference/web-guide/t4-site-manager/content-types/flexible-content/flexible-content-benefits/">Benefits of using flexible content blocks</a></li> <li><a href="/staff/tools-and-reference/web-guide/t4-site-manager/content-types/flexible-content/fixed-widths/">Using fixed column widths</a></li> </ul> </li> <li><a href="/staff/tools-and-reference/web-guide/t4-site-manager/content-types/flexible-image-text-cards/">Flexible image and text cards</a></li> <li><a href="/staff/tools-and-reference/web-guide/t4-site-manager/content-types/flickr-album/">Flickr album</a></li> <li><a href="/staff/tools-and-reference/web-guide/t4-site-manager/content-types/forms/">Forms and surveys</a></li> <li><a href="/staff/tools-and-reference/web-guide/t4-site-manager/content-types/general-a-z-lists/">General A-Z lists</a></li> <li><a href="/staff/tools-and-reference/web-guide/t4-site-manager/content-types/general-content/">General content</a> <ul class="multilevel-linkul-2"> <li><a href="/staff/tools-and-reference/web-guide/t4-site-manager/content-types/general-content/images/">Using images in your content</a> <ul class="multilevel-linkul-3"> <li><a href="/staff/tools-and-reference/web-guide/t4-site-manager/content-types/general-content/images/sizes/">Image sizes for each content type</a></li> <li><a href="/staff/tools-and-reference/web-guide/t4-site-manager/content-types/general-content/images/adding-images/">Adding images to your content</a> <ul class="multilevel-linkul-4"> <li><a href="/staff/tools-and-reference/web-guide/t4-site-manager/content-types/general-content/images/adding-images/using-existing-images-in-the-media-library/">Using existing images in the Media Library</a></li> <li><a href="/staff/tools-and-reference/web-guide/t4-site-manager/content-types/general-content/images/adding-images/adding-new-images-to-the-media-library/">Adding new images to the Media Library</a></li> </ul> </li> </ul> </li> <li><a href="/staff/tools-and-reference/web-guide/t4-site-manager/content-types/general-content/documents/">Adding documents: pdfs, Word, zip etc.</a> <ul class="multilevel-linkul-3"> <li><a href="/staff/tools-and-reference/web-guide/t4-site-manager/content-types/general-content/documents/document-link/">Adding a link to a document in your content</a></li> <li><a href="/staff/tools-and-reference/web-guide/t4-site-manager/content-types/general-content/documents/editing-documents/">Editing and removing existing documents</a></li> </ul> </li> </ul> </li> <li><a href="/staff/tools-and-reference/web-guide/t4-site-manager/content-types/google-calendar/">Google Calendar</a></li> <li><a href="/staff/tools-and-reference/web-guide/t4-site-manager/content-types/maps/">Google Maps and Street View</a> <ul class="multilevel-linkul-2"> <li><a href="/staff/tools-and-reference/web-guide/t4-site-manager/content-types/maps/google-map/">Google Map (embed)</a></li> <li><a href="/staff/tools-and-reference/web-guide/t4-site-manager/content-types/maps/street-view/">Street View (embed)</a></li> </ul> </li> <li><a href="/staff/tools-and-reference/web-guide/t4-site-manager/content-types/highlight-box/">Highlight box</a> <ul class="multilevel-linkul-2"> <li><a href="/staff/tools-and-reference/web-guide/t4-site-manager/content-types/highlight-box/call-to-action-button/">Call to action button</a></li> <li><a href="/staff/tools-and-reference/web-guide/t4-site-manager/content-types/highlight-box/colour-block/">Colour block</a></li> <li><a href="/staff/tools-and-reference/web-guide/t4-site-manager/content-types/highlight-box/document-download/">Document download button</a></li> <li><a href="/staff/tools-and-reference/web-guide/t4-site-manager/content-types/highlight-box/video/">Video</a></li> </ul> </li> <li><a href="/staff/tools-and-reference/web-guide/t4-site-manager/content-types/icon-cards/">Icon cards</a> <ul class="multilevel-linkul-2"> <li><a href="/staff/tools-and-reference/web-guide/t4-site-manager/content-types/icon-cards/list/">All icon cards available</a></li> </ul> </li> <li><a href="/staff/tools-and-reference/web-guide/t4-site-manager/content-types/image-grid/">Image grid</a></li> <li><a href="/staff/tools-and-reference/web-guide/t4-site-manager/content-types/infogram/">Infogram</a></li> <li><a href="/staff/tools-and-reference/web-guide/t4-site-manager/content-types/issuu/">Issuu</a></li> <li><a href="/staff/tools-and-reference/web-guide/t4-site-manager/content-types/key-facts/">Key facts</a></li> <li><a href="/staff/tools-and-reference/web-guide/t4-site-manager/content-types/feature-item/">Landing page feature item</a></li> <li><a href="/staff/tools-and-reference/web-guide/t4-site-manager/content-types/landing-page-text-with-featurelinks/">Landing page text with feature/links</a></li> <li><a href="/staff/tools-and-reference/web-guide/t4-site-manager/content-types/lead-paragraph/">Lead paragraph</a></li> <li><a href="/staff/tools-and-reference/web-guide/t4-site-manager/content-types/local-footer/">Local footers</a></li> <li><a href="/staff/tools-and-reference/web-guide/t4-site-manager/content-types/logo-grid/">Logo grid</a></li> <li><a href="/staff/tools-and-reference/web-guide/t4-site-manager/content-types/mailchimp/">MailChimp</a></li> <li><a href="/staff/tools-and-reference/web-guide/t4-site-manager/content-types/news-and-events/">News and events</a> <ul class="multilevel-linkul-2"> <li><a href="/staff/tools-and-reference/web-guide/t4-site-manager/content-types/news-and-events/feed/">News and events feed</a></li> <li><a href="/staff/tools-and-reference/web-guide/t4-site-manager/content-types/news-and-events/news-listing/">News listing</a></li> <li><a href="/staff/tools-and-reference/web-guide/t4-site-manager/content-types/news-and-events/event-listing/">Event listing</a></li> <li><a href="/staff/tools-and-reference/web-guide/t4-site-manager/content-types/news-and-events/event-summary/">Event summary</a></li> <li><a href="/staff/tools-and-reference/web-guide/t4-site-manager/content-types/news-and-events/landing-page-news/">Landing page news story</a></li> <li><a href="/staff/tools-and-reference/web-guide/t4-site-manager/content-types/news-and-events/manual-latest-news-block/">Manual latest news block</a></li> </ul> </li> <li><a href="/staff/tools-and-reference/web-guide/t4-site-manager/content-types/people-lists/">People lists and grids</a> <ul class="multilevel-linkul-2"> <li><a href="/staff/tools-and-reference/web-guide/t4-site-manager/content-types/people-lists/list/">People list</a></li> <li><a href="/staff/tools-and-reference/web-guide/t4-site-manager/content-types/people-lists/grid/">People grid</a></li> <li><a href="/staff/tools-and-reference/web-guide/t4-site-manager/content-types/people-lists/landing-grid/">Landing page people grid</a></li> </ul> </li> <li><a href="/staff/tools-and-reference/web-guide/t4-site-manager/content-types/prezi/">Prezi</a></li> <li><a href="/staff/tools-and-reference/web-guide/t4-site-manager/content-types/quote-block/">Quote block</a></li> <li><a href="/staff/tools-and-reference/web-guide/t4-site-manager/content-types/research-publications/">Research publications</a></li> <li><a href="/staff/tools-and-reference/web-guide/t4-site-manager/content-types/slideshows/">Slideshows</a> <ul class="multilevel-linkul-2"> <li><a href="/staff/tools-and-reference/web-guide/t4-site-manager/content-types/slideshows/full-width-landing/">Slideshow - full width landing</a></li> <li><a href="/staff/tools-and-reference/web-guide/t4-site-manager/content-types/slideshows/slideshow-tall/">Slideshow - tall</a></li> <li><a href="/staff/tools-and-reference/web-guide/t4-site-manager/content-types/slideshows/slideshow-short/">Slideshow - short</a></li> </ul> </li> <li><a href="/staff/tools-and-reference/web-guide/t4-site-manager/content-types/social-metadata/">Social Metadata</a></li> <li><a href="/staff/tools-and-reference/web-guide/t4-site-manager/content-types/soundcloud/">SoundCloud</a></li> <li><a href="/staff/tools-and-reference/web-guide/t4-site-manager/content-types/tabs/">Tabs</a></li> <li><a href="/staff/tools-and-reference/web-guide/t4-site-manager/content-types/umap/">uMap</a></li> <li><a href="/staff/tools-and-reference/web-guide/t4-site-manager/content-types/videos/">Adding videos</a> <ul class="multilevel-linkul-2"> <li><a href="/staff/tools-and-reference/web-guide/t4-site-manager/content-types/videos/video-3-column/">Video - 3 column</a></li> <li><a href="/staff/tools-and-reference/web-guide/t4-site-manager/content-types/videos/video-with-text/">Video with text</a></li> <li><a href="/staff/tools-and-reference/web-guide/t4-site-manager/content-types/highlight-box/video/">Video in a highlight box</a></li> <li><a href="/staff/tools-and-reference/web-guide/t4-site-manager/content-types/videos/video-playlist/">Video playlist</a></li> <li><a href="/staff/tools-and-reference/web-guide/t4-site-manager/content-types/videos/video-general-content/">Video with general content</a></li> </ul> </li> <li><a href="/staff/tools-and-reference/web-guide/t4-site-manager/content-types/widgets-and-items/">Widgets and items</a></li> <li><a href="/staff/tools-and-reference/web-guide/t4-site-manager/content-types/wufoo/">Wufoo</a></li> </ul> </li> <li><a href="/staff/tools-and-reference/web-guide/t4-site-manager/hiding-and-deleting/">Deleting and hiding content and sections (pages)</a> <ul class="multilevel-linkul-1"> <li><a href="/staff/tools-and-reference/web-guide/t4-site-manager/hiding-and-deleting/sections/">Hiding and deleting sections (pages)</a></li> </ul> </li> <li><a href="/staff/tools-and-reference/web-guide/t4-site-manager/content-types/general-content/documents/">Adding documents: pdfs, Word, zip etc.</a></li> <li><a href="/staff/tools-and-reference/web-guide/t4-site-manager/restrict-access/">Restricting viewing access of your pages and documents</a></li> <li><a href="/staff/tools-and-reference/web-guide/t4-site-manager/viewing-pages/">Previewing pages before they go live</a></li> <li><a href="/staff/tools-and-reference/web-guide/t4-site-manager/publishing/">Publishing your pages (making them live)</a></li> <li><a href="/staff/tools-and-reference/web-guide/t4-site-manager/jargon-buster/">Jargon glossary</a></li> <li><a href="/staff/tools-and-reference/web-guide/t4-site-manager/logging-in-error/">Error when logging into T4 (401 error) - how to resolve</a></li> </ul> </li><li><a href="/staff/tools-and-reference/web-guide/tools/">Digital tools and services</a> <ul class="multilevel-linkul-0"> <li><a href="/staff/tools-and-reference/web-guide/t4-site-manager/">Terminalfour (T4) Site Manager</a></li> <li><a href="/staff/tools-and-reference/web-guide/tools/qualtrics/">Qualtrics survey tool</a> <ul class="multilevel-linkul-1"> <li><a href="/staff/tools-and-reference/web-guide/tools/qualtrics/creating-a-survey/">Creating a form / survey</a></li> <li><a href="/staff/tools-and-reference/web-guide/tools/qualtrics/publishing-forms/">Publishing a form / survey</a></li> <li><a href="/staff/tools-and-reference/web-guide/tools/qualtrics/reports/">Extracting survey data and reports</a></li> <li><a href="/staff/tools-and-reference/web-guide/tools/qualtrics/decommissioning/">Decommissioning your form and survey</a></li> <li><a href="/staff/tools-and-reference/web-guide/tools/qualtrics/survey-help/">Qualtrics surveys - further help</a></li> <li><a href="/staff/tools-and-reference/web-guide/tools/qualtrics/accessibility-qualtrics/">Accessibility on Qualtrics site</a></li> </ul> </li> <li><a href="/staff/tools-and-reference/web-guide/tools/analytics-dashboards/">Analytics dashboards</a> <ul class="multilevel-linkul-1"> <li><a href="/staff/tools-and-reference/web-guide/tools/analytics-dashboards/interpret-dashboard-data/">Guidance on your dashboard data</a></li> </ul> </li> <li><a href="/staff/tools-and-reference/web-guide/tools/asset-library/">Asset Library</a> <ul class="multilevel-linkul-1"> <li><a href="/staff/tools-and-reference/web-guide/tools/asset-library/search/">Searching for assets</a> <ul class="multilevel-linkul-2"> <li><a href="/staff/tools-and-reference/web-guide/tools/asset-library/search/search-tips/">Search tips</a></li> <li><a href="/staff/tools-and-reference/web-guide/tools/asset-library/search/saved-searches/">Saved searches</a></li> </ul> </li> <li><a href="/staff/tools-and-reference/web-guide/tools/asset-library/downloading-assets/">Downloading assets</a></li> <li><a href="/staff/tools-and-reference/web-guide/tools/asset-library/lightboxes/">Using lightboxes</a></li> <li><a href="/staff/tools-and-reference/web-guide/tools/asset-library/uploading/">Uploading images</a></li> <li><a href="/staff/tools-and-reference/web-guide/tools/asset-library/guest-access/">Requesting guest access to the Asset Library</a></li> <li><a href="/staff/tools-and-reference/web-guide/tools/asset-library/accessibility-statement/">Accessibility on the Asset Library site</a></li> </ul> </li> <li><a href="/staff/tools-and-reference/web-guide/tools/blogs/">College blogs</a> <ul class="multilevel-linkul-1"> <li><a href="/staff/tools-and-reference/web-guide/tools/blogs/how-to/">Blogs - getting started with WordPress</a></li> <li><a href="/staff/tools-and-reference/web-guide/tools/blogs/terms-of-use/">Terms and conditions </a></li> <li><a href="/staff/tools-and-reference/web-guide/tools/blogs/accessibility/">Accessibility statement for Imperial blogs</a></li> </ul> </li> <li><a href="/admin-services/ict/training-and-resources/inclusive-technology/">Inclusive Technology</a></li> <li><a href="/admin-services/ict/self-service/connect-communicate/sharing-and-collaboration-tools/sharepoint-online/">SharePoint</a></li> <li><a href="/staff/tools-and-reference/web-guide/tools/digital-signage/">Digital signage</a> <ul class="multilevel-linkul-1"> <li><a href="/staff/tools-and-reference/web-guide/tools/digital-signage/large-screen-guidelines/">Main Entrance large screen guidelines</a></li> </ul> </li> <li><a href="/admin-services/ict/self-service/connect-communicate/sharing-and-collaboration-tools/wikis/">Wikis</a></li> <li><a href="/staff/tools-and-reference/web-guide/tools/social-media/">Social media</a> <ul class="multilevel-linkul-1"> <li><a href="/be-inspired/social-and-multimedia/directory/">Social networks</a></li> </ul> </li> <li><a href="/staff/tools-and-reference/web-guide/tools/news/">News website</a> <ul class="multilevel-linkul-1"> <li><a href="/staff/tools-and-reference/web-guide/tools/news/creating-articles/">Creating news articles</a></li> </ul> </li> <li><a href="/staff/tools-and-reference/web-guide/tools/events-website/">Events website</a> <ul class="multilevel-linkul-1"> <li><a href="/staff/tools-and-reference/web-guide/tools/events-website/events-authors/">Instructions for events authors</a></li> <li><a href="/staff/tools-and-reference/web-guide/tools/events-website/feed-generator/">Using the feed generator</a></li> <li><a href="/staff/tools-and-reference/web-guide/tools/events-website/things-to-consider/">Approaches to consider</a></li> </ul> </li> <li><a href="/admin-services/communications/what-we-do/internal-communications/email-newsletters/using-poppulo/">Poppulo (email newsletters)</a></li> <li><a href="/staff/tools-and-reference/web-guide/tools/search/">Search Engine</a></li> <li><a href="/staff/tools-and-reference/web-guide/tools/workspace-on-box/">Workspace on Box for public file sharing</a></li> <li><a href="/staff/tools-and-reference/web-guide/tools/mobile-apps/">Mobile apps</a></li> </ul> </li><li><a href="/staff/tools-and-reference/web-guide/training-and-events/">Digital skills training</a> <ul class="multilevel-linkul-0"> <li><a href="/staff/tools-and-reference/web-guide/training-and-events/materials/">Web skills materials</a> <ul class="multilevel-linkul-1"> <li><a href="/staff/tools-and-reference/web-guide/training-and-events/materials/accessibility/">Accessible content guidance</a> <ul class="multilevel-linkul-2"> <li><a href="/staff/tools-and-reference/web-guide/training-and-events/materials/accessibility/headings/">Using clear and effective headings</a></li> <li><a href="/staff/tools-and-reference/web-guide/training-and-events/materials/accessibility/images/">Text alternatives for images</a></li> <li><a href="/staff/tools-and-reference/web-guide/training-and-events/materials/accessibility/links/">Writing descriptive links</a></li> <li><a href="/staff/tools-and-reference/web-guide/training-and-events/materials/accessibility/tables/">Using tables</a></li> <li><a href="/staff/tools-and-reference/web-guide/training-and-events/materials/accessibility/documents/">Publishing accessible documents online</a> <ul class="multilevel-linkul-3"> <li><a href="/staff/tools-and-reference/web-guide/training-and-events/materials/accessibility/documents/ms-office/">Creating accessible Office documents</a> <ul class="multilevel-linkul-4"> <li><a href="/staff/tools-and-reference/web-guide/training-and-events/materials/accessibility/documents/ms-office/image-alt-text/">Add alternative (alt) text to images</a></li> <li><a href="/staff/tools-and-reference/web-guide/training-and-events/materials/accessibility/documents/ms-office/add-a-document-title-to-your-documents/">Add a document title to your documents</a></li> <li><a href="/staff/tools-and-reference/web-guide/training-and-events/materials/accessibility/documents/ms-office/hyperlinks/">Make hyperlinks accessible</a></li> <li><a href="/staff/tools-and-reference/web-guide/training-and-events/materials/accessibility/documents/ms-office/heading-styles/">Use heading styles properly</a></li> <li><a href="/staff/tools-and-reference/web-guide/training-and-events/materials/accessibility/documents/ms-office/formatting-tables/">Formatting tables</a></li> <li><a href="/staff/tools-and-reference/web-guide/training-and-events/materials/accessibility/documents/ms-office/checking-accessibility/">Checking the accessibility of your document</a></li> <li><a href="/staff/tools-and-reference/web-guide/training-and-events/materials/accessibility/documents/ms-office/accessible-charts/">Making accessible charts</a></li> <li><a href="/staff/tools-and-reference/web-guide/training-and-events/materials/accessibility/documents/ms-office/powerpoint/">Creating accessible PowerPoint presentations</a></li> </ul> </li> </ul> </li> <li><a href="/staff/tools-and-reference/web-guide/training-and-events/materials/accessibility/video-audio/">Creating accessible video and audio</a> <ul class="multilevel-linkul-3"> <li><a href="/staff/tools-and-reference/web-guide/training-and-events/materials/accessibility/video-audio/descriptive-transcripts/">Provide a descriptive transcript for your videos</a></li> <li><a href="/staff/tools-and-reference/web-guide/training-and-events/materials/accessibility/video-audio/podcasts/">Making accessible Podcasts (audio) </a></li> <li><a href="/staff/tools-and-reference/web-guide/training-and-events/materials/accessibility/video-audio/social-media/">Accessibility for social media</a></li> </ul> </li> <li><a href="/staff/tools-and-reference/web-guide/training-and-events/materials/accessibility/surveys/">Writing accessible surveys</a></li> <li><a href="/staff/tools-and-reference/web-guide/training-and-events/materials/accessibility/checklist/">Accessible content checklist</a></li> </ul> </li> <li><a href="/staff/tools-and-reference/web-guide/training-and-events/materials/writing-for-web/">Writing for the web</a></li> <li><a href="/staff/tools-and-reference/web-guide/tools/analytics-dashboards/">Analysing online traffic with Google Analytics dashboards</a></li> <li><a href="/staff/tools-and-reference/web-guide/training-and-events/materials/blogging/">Blogging</a></li> <li><a href="/staff/tools-and-reference/web-guide/training-and-events/materials/images/">Images</a></li> <li><a href="/staff/tools-and-reference/web-guide/training-and-events/materials/seo/">Increasing the visibility of your website (SEO)</a></li> <li><a href="/staff/tools-and-reference/web-guide/training-and-events/materials/social-media/">Social Media</a></li> <li><a href="/staff/tools-and-reference/web-guide/training-and-events/materials/events/">Creating events</a></li> <li><a href="/staff/tools-and-reference/web-guide/training-and-events/materials/writing-news/">Writing news articles </a> <ul class="multilevel-linkul-2"> <li><a href="/staff/tools-and-reference/web-guide/training-and-events/materials/writing-news/content-guidance/">Content guidance</a></li> </ul> </li> <li><a href="/staff/tools-and-reference/web-guide/training-and-events/materials/top-tips/">Top tips</a> <ul class="multilevel-linkul-2"> <li><a href="/staff/tools-and-reference/web-guide/training-and-events/materials/top-tips/accordions/">Accordions</a></li> <li><a href="/staff/tools-and-reference/web-guide/training-and-events/materials/top-tips/a-z-lists/">A-Z lists</a></li> <li><a href="/staff/tools-and-reference/web-guide/training-and-events/materials/top-tips/bullet-points-and-numbered-lists/">Bullet points and numbered lists</a></li> <li><a href="/staff/tools-and-reference/web-guide/training-and-events/materials/top-tips/call-to-action/">Writing calls to action</a></li> <li><a href="/staff/tools-and-reference/web-guide/training-and-events/materials/top-tips/carousels/">Carousels</a></li> <li><a href="/staff/tools-and-reference/web-guide/training-and-events/materials/top-tips/headings/">Headings</a></li> <li><a href="/staff/tools-and-reference/web-guide/training-and-events/materials/top-tips/sidebars/">Sidebar content</a></li> <li><a href="/staff/tools-and-reference/web-guide/training-and-events/materials/top-tips/tabbed-content/">Tabbed content</a></li> <li><a href="/staff/tools-and-reference/web-guide/training-and-events/materials/top-tips/documents/">Uploading documents online</a></li> <li><a href="/staff/tools-and-reference/web-guide/training-and-events/materials/top-tips/using-tables/">Using tables</a></li> <li><a href="/staff/tools-and-reference/web-guide/training-and-events/materials/top-tips/collecting-personal-data/">Collecting personal data</a></li> <li><a href="/staff/tools-and-reference/web-guide/training-and-events/materials/top-tips/writing-surveys/">Writing Surveys</a></li> </ul> </li> <li><a href="/staff/tools-and-reference/web-guide/training-and-events/materials/user-testing/">User testing techniques </a></li> <li><a href="/staff/tools-and-reference/web-guide/training-and-events/materials/ga/">Google Analytics </a></li> </ul> </li> <li><a href="/staff/tools-and-reference/web-guide/training-and-events/accessibility-course/">Digital Accessibility online course</a></li> <li><a href="/staff/tools-and-reference/web-guide/t4-site-manager/">T4 website CMS training</a></li> <li><a href="/staff/tools-and-reference/web-guide/tools/events-website/events-authors/">Events website training</a></li> <li><a href="/staff/tools-and-reference/web-guide/training-and-events/training-stats/">Online training feedback and stats</a> <ul class="multilevel-linkul-1"> <li><a href="/staff/tools-and-reference/web-guide/training-and-events/training-stats/accessibility/">Accessibility training feedback</a></li> <li><a href="/staff/tools-and-reference/web-guide/training-and-events/training-stats/pwp/">PWP training feedback</a></li> <li><a href="/staff/tools-and-reference/web-guide/training-and-events/training-stats/t4-training-stats/" class="">T4 V8 training overview stats</a></li> <li><a href="/staff/tools-and-reference/web-guide/training-and-events/training-stats/t4-training-feedback/">T4 V8 training feedback</a></li> </ul> </li> </ul> </li><li><span class="currentbranch0"><a href="/staff/tools-and-reference/web-guide/policies-and-guidance/">Policies and standards</a></span> <ul class="multilevel-linkul-0"> <li><a href="/staff/tools-and-reference/web-guide/policies-and-guidance/new-websites/">Creating a new website</a></li> <li><a href="/staff/tools-and-reference/web-guide/policies-and-guidance/comments/">Web and social media comments policy</a></li> <li><a href="/staff/tools-and-reference/web-guide/policies-and-guidance/url-policy/">URL policy</a></li> <li><a href="/staff/tools-and-reference/web-guide/policies-and-guidance/accessibility-standards/">Meeting our accessibility standards</a> <ul class="multilevel-linkul-1"> <li><a href="/staff/tools-and-reference/web-guide/policies-and-guidance/accessibility-standards/teaching-videos/">Video standards for online teaching and learning </a></li> <li><a href="/staff/tools-and-reference/web-guide/policies-and-guidance/accessibility-standards/regulations/">Digital accessibility regulations</a></li> <li><a href="/staff/tools-and-reference/web-guide/policies-and-guidance/accessibility-standards/exemptions/">Exemptions</a></li> <li><a href="/staff/tools-and-reference/web-guide/policies-and-guidance/accessibility-standards/testing-tools/">Accessibility testing tools</a></li> <li><a href="/staff/tools-and-reference/web-guide/policies-and-guidance/accessibility-standards/glossary/">Digital accessibility glossary</a></li> <li><a href="/staff/tools-and-reference/web-guide/policies-and-guidance/accessibility-standards/faqs/">Digital accessibility FAQs</a></li> <li><a href="/staff/tools-and-reference/web-guide/training-and-events/materials/accessibility/">Accessible content guidance</a></li> </ul> </li> <li><span class="currentbranch1"><a href="/staff/tools-and-reference/web-guide/policies-and-guidance/domains-urls-hosting/">Website domain and hosting requests</a></span> <ul class="multilevel-linkul-1"> <li><span class="currentbranch2"><a href="/staff/tools-and-reference/web-guide/policies-and-guidance/domains-urls-hosting/subdomains/">Policy for subdomain requests for imperial.ac.uk</a></span></li> </ul> </li> <li><a href="/about-the-site/use-of-cookies/">Use of cookies</a></li> <li><a href="/staff/tools-and-reference/web-guide/policies-and-guidance/web-governance/">Web governance</a> <ul class="multilevel-linkul-1"> <li><a 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href="/staff/tools-and-reference/web-guide/">Web guide</a> </nav> <div class="page-heading lg-8 sm-12"> <div class="breadcrumbs"> <ul> <li><a href="/">Imperial Home</a></li> <li><a href="/staff/">Staff</a></li><li><a href="/staff/tools-and-reference/">Tools and reference</a></li><li><a href="/staff/tools-and-reference/web-guide/">Web guide</a></li><li><a href="/staff/tools-and-reference/web-guide/policies-and-guidance/">Policies and standards</a></li><li><a href="/staff/tools-and-reference/web-guide/policies-and-guidance/domains-urls-hosting/">Website domain and hosting requests</a></li><li><a href="/staff/tools-and-reference/web-guide/policies-and-guidance/domains-urls-hosting/subdomains/">Policy for subdomain requests for imperial.ac.uk</a></li> </ul> </div> <h1>Policy for subdomain requests for imperial.ac.uk</h1> </div> <div class="row row--space-between flow-opposite top" id=""> <aside class="col lg-3 md-4 sm-12"> </aside> <div class="col lg-8 sm-12" role="main" id="primary-content">  <div class="module flow-m"> <div class="row wysiwyg"> <p>This policy governs the approval and usage of subdomains on the <strong>imperial.ac.uk</strong> domain. It was first published on 30 November 2020.</p> <h2>On this page:</h2> <ul> <li>Overview</li> <li>Policy scope</li> <li>Policy</li> <li>Formats for acceptable subdomain names</li> <li>Naming formats</li> <li>Subdomain management</li> <li>Requesting a subdomain</li> <li>Withdrawals</li> </ul> <div> <h2>Overview</h2> <p>The Imperial domain and its subdomains are used to publish content and services branded by Imperial College London through digital channels. In order to ensure that Imperial’s digital <a href="/admin-services/communications/toolkits/brand/">brand identity</a> is protected, the <a href="/admin-services/communications/about-us/teams-people/digital/">Digital team</a> in Communications and Public Affairs, in collaboration with <a href="/admin-services/ict/" title="Information%20and%20Communication%20Technologies">ICT</a> and the <a href="/staff/tools-and-reference/web-guide/contact-us/" title="Contact%20us">Faculty Web Officers</a> have created this policy around the appropriate usage of imperial.ac.uk subdomains.</p> <p>A subdomain, in the context of Imperial, is the name that appears before ‘<strong><em>.imperial.ac.uk’ </em></strong>(which is the domain)<strong><em>.</em> </strong>For example, the web address for the main Imperial website is www.imperial.ac.uk. In this case ‘<strong><em>www’</em></strong><em> i</em>s the subdomain<em>. </em>Other examples include <strong><em>blackboard</em></strong>.imperial.ac.uk, for Imperial’s Blackboard service and <strong><em>events</em></strong>.imperial.ac.uk, used for Imperial events content management system.</p> <h2>Policy scope</h2> <p>This policy covers only requests for subdomains of the main <strong>.imperial.ac.uk</strong> domain via the <a href="/staff/tools-and-reference/web-guide/policies-and-guidance/domains-urls-hosting/" title="Website%20domain%20and%20hosting%20requests">Website domain and hosting requests</a> process. Current examples include <em>asset-library.imperial.ac.uk</em> and <em>alumni.imperial.ac.uk</em>. </p> <p>This policy covers requests made after the published date shown at the top of this page.</p> <p>This policy does not cover subdomains for <strong>ic.ac.uk</strong>, which is a legacy domain. IC (and ICL) should not be to used to refer to, or write about Imperial. There is more information about this in Imperial’s <a href="/admin-services/communications/toolkits/brand/">brand and style guidelines</a>. This means that use of the <strong>ic.ac.uk</strong> domain is no longer authorised according to this policy. We are aware that there are live websites that are using this domain, but this policy doesn't cover these.</p> <p>This policy applies to web sites/services relating to the normal business of Imperial produced and owned by staff or organisational units within Imperial.</p> <p>The policy also outlines the governance of managing the allocation of subdomains for Imperial and helps ensure a clear process for requesting a subdomain.</p> <h3>Benefits of a consistent approach</h3> <p>Having a consistent approach to subdomains, benefits Imperial in the following ways:</p> <ul> <li>Supports Imperial’s brand identity</li> <li>Supports digital best practice and standards</li> <li>Creates cohesion among Imperial websites</li> <li>Mitigates against poor search engine optimisation (SEO) caused by: <ul> <li>subdomain conflict</li> <li>poor or inconsistent naming</li> <li>having multiple subdomains focussed on the same content or search terms.</li> </ul> </li> <li>Creates a set of standards in preparation for any future direction in cloud hosting for online teaching or other Imperial services.</li> </ul> <h2>Policy</h2> 1. The imperial.ac.uk domain is reserved for Imperial-wide services or other services/applications where it is of strategic importance that Imperial aligns its brand with. Any requests that do not meet this criterion would be better suited to a new domain registration or usage of another existing domain. For example, a department-owned domain. This would be determined as part of the <a href="/staff/tools-and-reference/web-guide/policies-and-guidance/domains-urls-hosting/" title="Website%20domain%20and%20hosting%20requests">Website domain and hosting requests</a> process.<br />2. When requesting a subdomain you will not be able use the main website page templates, used on the <a style="font-size: 15px;" href="/">Imperial website</a> but may use Imperial brand assets.<br />3. To request use of a subdomain, your unit must be one of the following:<br /> <ul> <li>an Imperial-wide initiative or service</li> <li>an Imperial faculty or other organisational unit including the Business School and academic departments</li> <li>an Imperial-level research entity such as the <a href="/multidisciplinary-research/" title="Multidisciplinary%20networks%2C%20centres%20and%20institutes">multidisciplinary networks, centres and institutes</a> or <a href="/a-z-research/" title="Research%20groups">research groups</a></li> </ul> 4. Subdomain names must have a clear and meaningful connection to the purpose of the site or application.<br />5. Subdomains must indicate the scope of the site or application i.e. must not imply it is a Imperial-wide activity when it is only limited to the work of a single unit, project or activity.<br />6. Subdomains should not use product or external brand names and should instead reflect the relevant Imperial-service. Software vendors or identities can change over time so subdomains should not reflect these changes.<br />7. Subdomains must not be formed using acronyms, initialisms, abbreviations or ambiguous sets of characters. These are largely meaningless to users and can also have a detrimental effect on SEO. There are exceptions where these may be considered:<br /> <ul> <li>where they are widely understood by the intended audience(s) or higher education sector</li> <li>is part of your identity i.e. used in communications or marketing activities. For example, dyson.imperial.ac.uk or icis.imperial.ac.uk</li> <li>there is no reasonable and meaningful alternative</li> <li>where using a full organisational name would be considered too long For example, <em>aero-learn.imperial.ac.uk</em> instead of <em>aeronautics-learning.imperial.ac.uk</em>.</li> </ul> 8. Subdomains must be unique enough to prevent confusion with other subdomains. So as part of the approval process we will review your request alongside existing subdomains.<br />9. Subdomains are not to be used as a vanity URL or redirect to subpages within other sites. Vanity URLs should be subdirectories of <strong>www.imperial.ac.uk/</strong>. For example, <strong>www.imperial.ac.uk/entrepreneurship/</strong>.<br />10. All requests for subdomains are made by following the <a href="/staff/tools-and-reference/web-guide/policies-and-guidance/domains-urls-hosting/">Website domain and hosting requests process.</a><br /> <h2>Formats for acceptable subdomain names</h2> <h3>Examples of agreed subdomains</h3> <p>Below is a selection of existing agreed subdomains for key areas of Imperial’s digital content.</p> <ul> <li>email.imperial.ac.uk</li> <li>enterprise.imperial.ac.uk</li> <li>events.imperial.ac.uk</li> <li>halls.imperial.ac.uk</li> <li>learn.imperial.ac.uk</li> <li>library-search.imperial.ac.uk</li> <li>materials-virtual-space.imperial.ac.uk</li> <li>office.imperial.ac.uk</li> <li>plexus.imperial.ac.uk</li> <li>wiki.imperial.ac.uk</li> </ul> <h3>Exceptions</h3> <p>Where a subdomain deviates from the agreed naming formats (see the next section), the final decision will be deferred to the <a href="/admin-services/communications/about-us/teams-people/digital/">Director of Digital</a> for sign off.</p> <h2>Naming formats</h2> <p>Below is a list of mandatory requirements and considerations when requesting a subdomain name. These will also be used when reviewing requests.</p> Names <strong>must</strong>:<strong><br /></strong> <ul> <li>clear, unambiguous, easy to read, easy to type and easy to share</li> <li>indicate the scope of the site or application i.e. must not imply an Imperial-wide activity when it is only limited to the work of a single unit, project or activity.</li> <li>not use uppercase letters</li> <li>contain only standard ASCII alphanumeric characters A to Z; numerals 0 to 9 and/or hyphens</li> <li>not contain underscores or spaces</li> <li>be a minimum of 2 characters (not including .imperial.ac.uk part)</li> <li>contain fewer than 50 characters (including.imperial.ac.uk part)</li> <li>not begin or end with a hyphen (-)</li> <li>not use existing internet protocols, such as www, ftp, dns etc.</li> <li>not contain “imperial” or “imperial-college”</li> <li>not use acronyms, initialisms or abbreviations, except in the circumstances detailed in point 7. in the <em>Policy</em> section above.</li> </ul> Names <strong>should</strong>:<br /> <ul> <li>be hyphenated when containing separate words for example <em>asset-library.imperial.ac.uk</em> or <em>report-and-support.imperial.ac.uk</em> unless it part of a brand or the official title of the subject         </li> <li>contain the primary keyword for the page</li> <li>describe the subject/purpose of the site or application yet be as short as possible.</li> <li>not contain numbers in the URL, they can be confusing for your users and can quickly date a site. There are exceptional circumstances where this is acceptable. For example, it is for a very specific timeframe, or is part of your brand or official title. For example, c19-react.imperial.ac.uk or 360-visit.imperial.ac.uk/.</li> <li>not infringe existing trademarks, trade names or use third-party business names as it can provide unnecessary publicity or may be illegal. Where a trade name, trademark or business name is to be used, you should consult the <a href="/admin-services/library/">Library Services</a> first.</li> <li>not be too generic or vague in a way that it could cover more possible subjects or activities carried out by other parts of Imperial. For example, a single department requesting <strong>student-courses.imperial.ac.uk</strong> would not be authorised unless the website was covering Imperial-wide course provision.</li> </ul> <h3>Reserved subdomains</h3> <p>There are a number of subdomain names that are reserved for existing Imperial-wide activities and therefore will not be approved for use in relation to other content areas. Some examples of these include:</p> <ul> <li>news.imperial.ac.uk</li> <li>mail.imperial.ac.uk</li> <li>research.imperial.ac.uk</li> <li>courses.imperial.ac.uk</li> <li>study.imperial.ac.uk</li> <li>graduation.imperial.ac.uk</li> </ul> <h2>Subdomain management</h2> <p>Requests for <strong><em><subdomain name>.imperial.ac.uk</em> </strong>subdomains are reviewed by your Faculty Web Officer in relation to this policy, before being passed to the Digital team in the Communications Division for approval. Where an exception to the policy is being requested, it will be passed to the Head of Digital for final approval. Upon approval, the request is sent to Change Management in ICT for implementation.</p> <h2>Requesting a subdomain</h2> 1. All requests for subdomains are made using the <a class="h4 text-primary m-b-sm block" href="https://servicemgt.service-now.com/ask?id=sc_cat_item&sys_id=f994e0481b4eb0101fd24043b24bcba8"><span class="ng-binding">Request a website (non T4), domain, URL or <span class="highlight mark">hosting</span> space</span></a> form and following the <a href="/staff/tools-and-reference/web-guide/policies-and-guidance/domains-urls-hosting/" title="Website%20domain%20and%20hosting%20requests">Website domain and hosting requests process</a>.<br />2. The form details all the information required including the business case for the subdomain, what you would like it to be named and where it should resolve to (usually a domain or IP address).<br />3. Requests must be submitted by a member of Imperial staff.<br />4. All requests will be discussed on a case by case basis, considering some or all of the following:<br /> <ul> <li>alignment with Imperial’s Strategy</li> <li>whether the content in question should instead be published on the main Imperial (terminalfour) website</li> <li>size and significance of the target audience</li> <li>impact on Imperial’s information architecture and content strategy</li> <li>timescales</li> <li>appropriateness and justification for the request particularly for generic names (see point 5 of the <strong>formats</strong> section above)</li> </ul> <h2>Withdrawals</h2> <p>Use of all .imperial.ac.uk subdomains is subject to regular review by Communications and ICT, who reserve the right to remove websites that do not comply with accessibility standards, security, GDPR or other legislation Imperial is bound by.</p> </div> </div> </div> <section class="supplementary-content row"> <div class="supplementary-content__sizer col"></div> </section>  </div> </div> </div> </main> 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