Guide to the Register of Data Processing Activities

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d-lg-block"> <p class="text-muted serif text-sm">Create your privacy and cookie policy in minutes.<br /><br /> Customizable from 2000+ clauses, available in up to 27 languages and automatically updated if the law changes, our generator allows you to create a legal document in minutes and seamlessly integrate it with your website or app.</p> <button role="link" class="btn btn-primary btn-sm text-white rarr js-redirect-button" data-url="/en/privacy-and-cookie-policy-generator">Explore</button> <ul class="list-unstyled mb-3 mt-3"> <li class="list-inline-item mr-2"><a href="/en/features#privacy-and-cookie-policy" class="link-underline line-highlight">Features</a></li> <li class="list-inline-item"><a href="/en/help/463-generate-privacy-policy" class="link-underline line-highlight">Documentation and guides</a></li> </ul> </div> </div> </div> </div> <div class="col-lg"> <div class="d-flex"> <div class="mr-3"> <img width="72" height="72" alt="Cookie Solution icon" 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Optimized for e-commerce, marketplace, SaaS, apps and more.</p> <button class="btn btn-primary btn-sm text-white rarr js-redirect-button" role="link" data-url="/en/terms-and-conditions-generator">Explore</button> <ul class="list-unstyled mb-3 mt-3"> <li class="list-inline-item mr-2"><a href="/en/features#terms-and-conditions" class="link-underline line-highlight">Features</a></li> <li class="list-inline-item mr-2"><a href="/en/help/19461-how-to-generate-terms-and-conditions" class="link-underline line-highlight">Documentation and guides</a></li> </ul> </div> </div> </div> </div> </div> </div> <hr class="m-0"> <div class="p-4"> <div class="row line-between-columns"> <div class="col-lg"> <div class="d-flex"> <div class="mr-3"> <img width="72" height="72" alt="Whistleblowing Management Tool icon" data-lazy-src="/assets/site/products/whistleblowing_management_tool-ac418c64cbbf6682be183ece94551a4d57d581829315827ab215e2b4e3bd1ed6.svg" src="data:image/gif;base64,R0lGODlhAQABAIAAAP///wAAACH5BAEAAAAALAAAAAABAAEAAAICRAEAOw==" /> <noscript> <img width="72" height="72" alt="Whistleblowing Management Tool icon" src="/assets/site/products/whistleblowing_management_tool-ac418c64cbbf6682be183ece94551a4d57d581829315827ab215e2b4e3bd1ed6.svg" /> </noscript> </div> <div> <div class="products_tags mb-3"> <div><i class="i-check mr-1 text-md"></i>For organizations</div> </div> <h4 class="text-sm mb-1"><a href="/en/whistleblowing-management-tool">Whistleblowing Management Tool</a></h4> <div class="d-block d-lg-none"> <button class="btn btn-primary btn-sm text-white rarr js-redirect-button" role="link" data-url="/en/whistleblowing-management-tool">Explore</button> </div> <div class="d-none d-lg-block"> <p class="text-muted serif text-sm">Provide an easy-to-use internal reporting channel as required by the EU Whistleblower Directive for organizations with 50+ employees. 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Our solution allows you to easily document all the data processing activities within your organization.</p> <button class="btn btn-primary btn-sm text-white rarr js-redirect-button" role="link" data-url="/en/internal-privacy-management">Explore</button> <ul class="list-unstyled mb-3 mt-3"> <li class="list-inline-item mr-2"><a href="/en/features#internal-privacy-management" class="link-underline line-highlight">Features</a></li> <li class="list-inline-item"><a href="/en/help/6311-internal-privacy-management-getting-started" class="link-underline line-highlight">Documentation and guides</a></li> </ul> </div> </div> </div> </div> </div> </div> <div class="p-2 bg-faded-5-gray text-dark" style="border-top: 1px solid rgba(0,0,0,0.1)"> <div class="d-block d-lg-flex align-items-center justify-content-between text-md"> <div class="col-lg"> Not sure what you need? <a href="/en/help/5463" class="rarr link-underline line-highlight line-light-blue text-secondary"> Getting started guide </a> </div> 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</div> </div> </section> <section class="mt-5 mb-5 help-tpl__body"> <div class="container"> <div class="row gutter-lg"> <div class="col-lg-3 text-sm doc_aside help-tpl__side-menu" data-swiftype-index="false"> <div class="help_main_menu mb-4"> <div class="mb-3 d-block d-lg-none"> <button class="btn btn-sm btn-outline-light px-4 btn-aside">Hide index</button> </div> <nav> <ul> <li class="has_child category-title 5220"> Getting Started <ul> <li class="5463"> <a href="/en/help/5463-how-to-comply-with-the-gdpr-cookie-law-caloppa-and-ccpa-cpra">Getting Started Guide</a> </li> <li class="5428"> <a href="/en/help/5428-gdpr-guide">Complete guide to the GDPR</a> </li> <li class="separator 17976"> </li> <li class="category-title 17975"> <strong>Compliance for:</strong> </li> <li class="17366"> <a href="/en/help/17366-laws-regulations-every-blogger-should-know">Simple Websites / Blogs</a> </li> <li class="17754"> <a href="/en/help/17754-laws-regulations-every-ecommerce-owner-should-know">E-commerce Websites</a> </li> <li class="14787"> <a href="/en/help/14787-laws-regulations-every-app-developer-should-know">App Developers</a> </li> <li class="20713"> <a href="/en/help/20713-individual-services">Individual Services</a> </li> </ul> </li> <li class="has_child category-title 5135"> Legal Requirements <ul> <li class="5720"> <a href="/en/help/5720-legal-requirements-overview">Legal Requirements Overview</a> </li> <li class="524"> <a href="/en/help/524-how-to-determine-your-law-of-reference">How to Determine Your Law of Reference</a> </li> <li class="6187"> <a href="/en/help/6187-what-should-be-in-a-privacy-policy">What is a Privacy Policy and Do You Need One?</a> </li> <li class="7816"> <a href="/en/help/7816-impressum-what-is-it-and-when-is-it-needed">Impressum: What Is It and When Is It Needed</a> </li> <li class="has_child category-title 6835"> Main Legislations <ul> <li class="category-title 5234"> <strong>GDPR</strong> </li> <li class="5428"> <a href="/en/help/5428-gdpr-guide">Complete guide to the GDPR</a> </li> <li class="6738"> <a href="/en/help/6738-gdpr-offline-compliance-duties">GDPR Offline Compliance Duties</a> </li> <li class="66232"> <a href="/en/help/66232-third-party-vs-data-processor">Third party vs Data Processor</a> </li> <li class="26171"> <a href="/en/help/26171-web-agency-responsibilities-gdpr">Web agency’s responsibilities according to the GDPR</a> </li> <li class="5858"> <a href="/en/help/5858-switch-privacy-policy-options">Picking the Right Privacy Policy Options</a> </li> <li class="25229"> <a href="/en/help/25229-gdpr-treatment-of-services-that-do-not-collect-personal-data">GDPR treatment of services that do not collect personal data</a> </li> <li class="7399"> <a href="/en/help/7399-right-to-be-forgotten">How to Prove You Honored the Right to Be Forgotten</a> </li> <li class="3272"> <a href="/en/help/3272-eu-us-data-privacy-framework-certification-integration">EU-US Data Privacy Framework: How Can iubenda Help</a> </li> <li class="65844"> <a href="/en/help/65844-eu-us-trans-atlantic-data-privacy-framework">Green Light for the Data Privacy Framework: EU to US Personal Data Transfers Now Approved </a> </li> <li class="145851"> <a href="/en/help/145851-a-detailed-look-at-the-eu-ai-act">A Detailed Look at the EU AI Act</a> </li> <li class="71983"> <a href="/en/help/71983-uk-gdpr-post-brexit-updates">UK GDPR Post Brexit Updates</a> </li> <li class="73808"> <a href="/en/help/73808-uk-data-reform-bill-and-ai-regulation">UK Data Reform Bill and AI Regulation</a> </li> <li class="74228"> <a href="/en/help/74228-right-to-be-forgotten-and-iubendas-consent-solution">The Right to be Forgotten and iubenda’s Consent Database</a> </li> <li class="78656"> <a href="/en/help/78656-consent-vs-legitimate-interest">Consent vs. Legitimate interest: what’s the difference?</a> </li> <li class="separator 17455"> </li> <li class="category-title 6838"> <strong>Cookie Law / ePrivacy</strong> </li> <li class="5525"> <a href="/en/help/5525-cookies-gdpr-requirements">Cookies and the GDPR: What’s Really Required?</a> </li> <li class="64227"> <a href="/en/help/64227-what-are-trackers">What are trackers?</a> </li> <li class="6293"> <a href="/en/help/6293-cookie-consent-management-faq">Manage Cookie Consent Easily</a> </li> <li class="124203"> <a href="/en/help/124203-cookie-policy-do-you-need-one-heres-everything-you-need-to-know">Cookie Policy – Everything you need to know</a> </li> <li class="7515"> <a href="/en/help/7515-which-data-can-be-safely-stored-in-cookies-without-having-to-request-consent">Which Data Can Be Safely Stored in Cookies Without Having to Request Consent?</a> </li> <li class="24487"> <a href="/en/help/24487-cookie-walls-gdpr">Is the use of a cookie wall allowed in European Countries?</a> </li> <li class="6282"> <a href="/en/help/6282-legal-sources-third-party-cookie-names-opt-out-requirements">Legal Sources on Third-Party Cookie Names and Opt-Out Mechanisms</a> </li> <li class="31246"> <a href="/en/help/31246-italy-new-cookie-rules">Italy’s new cookie guidelines (and how to comply)</a> </li> <li class="separator 19148"> </li> <li class="category-title 19149"> <strong>US State Laws</strong> </li> <li class="111288"> <a href="/en/help/111288-us-state-privacy-laws-overview">US State Privacy Laws Overview</a> </li> <li class="19133"> <a href="/en/help/19133-ccpa-compliance-guide">Complete guide to the CCPA</a> </li> <li class="22574"> <a href="/en/help/22574-guide-to-the-ccpa-concept-of-sale">An In-depth Look at the CCPA Concept of Sale</a> </li> <li class="109571"> <a href="/en/help/109571-ccpa-toll-free-number-requirement">CCPA toll-free number requirement</a> </li> <li class="73819"> <a href="/en/help/73819-cpra-intro-to-the-ccpa-2-0-and-how-it-affects-you">CPRA: Intro to the CCPA 2.0 and how it affects you</a> </li> <li class="106345"> <a href="/en/help/106345-virginia-consumer-data-protection-act-vcdpa">Virginia Consumer Data Protection Act (VCDPA)</a> </li> <li class="107739"> <a href="/en/help/107739-colorado-privacy-act-cpa">Colorado Privacy Act (CPA)</a> </li> <li class="107774"> <a href="/en/help/107774-utah-consumer-privacy-act-the-ucpa">Utah Consumer Privacy Act (the UCPA)</a> </li> <li class="107759"> <a href="/en/help/107759-connecticut-data-privacy-act-ctdpa">Connecticut Data Privacy Act (CTDPA)</a> </li> <li class="separator 17456"> </li> <li class="category-title 17437"> <strong>CalOPPA and COPPA</strong> </li> <li class="168026"> <a href="/en/help/168026-what-is-coppa">What is COPPA? An In-Depth Guide to the Children’s Online Privacy Protection Act</a> </li> <li class="6841"> <a href="https://www.iubenda.com/blog/guide-coppa-mobile-apps/">COPPA and Mobile Apps</a> </li> <li class="122078"> <a href="/en/help/122078-caloppa">A guide to CalOPPA, the California Online Privacy Protection Act</a> </li> <li class="separator 17457"> </li> <li class="category-title 26861"> <strong>LGPD</strong> </li> <li class="26706"> <a href="/en/help/26706-lgpd-guide">Complete guide to the LGPD</a> </li> <li class="104366"> <a href="/en/help/104366-brazil-new-cookie-requirements">Brazil: New Cookie Requirements</a> </li> <li class="110776"> <a href="/en/help/110776-brazil-cookie-requirement-cheatsheet">Brazil Cookie Requirement Cheatsheet</a> </li> <li class="27616"> <a href="/en/help/27616-lgpd-privacy-policy-example">LGPD Privacy Policy Example</a> </li> <li class="separator 26860"> </li> <li class="category-title 146111"> <strong>Whistleblowing</strong> </li> <li class="142962"> <a href="/en/help/142962-understanding-the-basics-of-whistleblowing">Understanding the Basics of Whistleblowing</a> </li> <li class="143589"> <a href="/en/help/143589-navigating-whistleblowing-laws-an-international-overview">Navigating Whistleblowing Laws: An International Overview</a> </li> <li class="144294"> <a href="/en/help/144294-how-to-implement-whistleblower-protections-in-your-organization">How to Implement Whistleblower Protections in Your Organization</a> </li> <li class="separator 146112"> </li> <li class="category-title 17438"> <strong>Other Legislations</strong> </li> <li class="13856"> <a href="/en/help/13856-privacy-policies-and-australian-law">Privacy Policies and Australian Law</a> </li> <li class="75419"> <a href="/en/help/75419-fadp-updates-what-you-need-to-know">FADP Updates – What You Need to Know</a> </li> </ul> </li> <li class="has_child category-title 5237"> Common Scenarios <ul> <li class="category-title 17443"> <strong>Blogs and Websites</strong> </li> <li class="8385"> <a href="/en/help/8385-gdpr-for-bloggers">How to Make Your Site Compliant (for Bloggers and Web Publishers)</a> </li> <li class="11028"> <a href="/en/help/11028-wordpress-gdpr-compliance">How to Comply with the GDPR on a WordPress Site</a> </li> <li class="78016"> <a href="/en/help/78016-how-to-handle-data-privacy-complaints-your-5-step-guide">How to Handle Data Privacy Complaints | Your 5-Step guide</a> </li> <li class="separator 17458"> </li> <li class="category-title 25888"> <strong>E-commerce</strong> </li> <li class="25877"> <a href="/en/help/25877-terms-conditions-ecommerce-stores">Terms and Conditions for eCommerce (and how they protect your online store)</a> </li> <li class="separator 25886"> </li> <li class="category-title 6842"> <strong>Emails and Newsletters</strong> </li> <li class="5640"> <a href="/en/help/5640-email-newsletter-compliance-guide">How to Make your Emails and Newsletter Compliant (with Form Examples)</a> </li> <li class="4315"> <a href="/en/help/4315-eprivacy-direct-email-marketing">ePrivacy and Direct Email Marketing (DEM)</a> </li> <li class="6192"> <a href="/en/help/6192-opt-in-opt-out">Opt-In vs Opt-Out: What’s the Difference?</a> </li> <li class="13638"> <a href="/en/help/13638-privacy-policy-gdpr-forms-and-consent-collection-for-mailchimp">Privacy policy, GDPR forms and consent collection for Mailchimp</a> </li> <li class="39705"> <a href="/en/help/39705-global-email-marketing-cheatsheet">Global Email Marketing Cheatsheet</a> </li> <li class="separator 17459"> </li> <li class="category-title 6840"> <strong>Apps</strong> </li> <li class="147125"> <a href="/en/help/147125-app-privacy-policy-what-you-need-to-know-examples">App Privacy Policy: What you Need to Know + Examples</a> </li> <li class="401"> <a href="/en/help/401-privacy-policy-for-ios-and-macos-apps">Privacy Policy for iOS and macOS Apps</a> </li> <li class="11552"> <a href="/en/help/11552-privacy-policy-for-android-apps">Privacy Policy for Your Android App</a> </li> <li class="38933"> <a href="/en/help/38933-google-play-new-safety-section">Google Play adds new “safety section” to make data collection more transparent</a> </li> <li class="39254"> <a href="/en/help/39254-privacy-policy-for-windows-apps">Privacy Policy for Windows Apps</a> </li> <li class="1353"> <a href="/en/help/1353-cookies-mobile-apps">Cookies and Mobile Apps</a> </li> <li class="separator 24789"> </li> <li class="category-title 24788"> <strong>Facebook Pages and Apps</strong> </li> <li class="22930"> <a href="/en/help/22930-privacy-policy-facebook-page">Privacy Policy for Facebook Pages</a> </li> <li class="13561"> <a href="/en/help/13561-privacy-policy-for-facebook-apps">Privacy Policy for Facebook Apps</a> </li> <li class="separator 17460"> </li> <li class="category-title 17442"> <strong>Children</strong> </li> <li class="5717"> <a href="/en/help/5717-legal-requirements-websites-apps-children">Legal Requirements for Websites and Apps Used by Children</a> </li> <li class="11429"> <a href="/en/help/11429-minors-and-the-gdpr">Minors and the GDPR</a> </li> <li class="separator 17461"> </li> <li class="category-title 17444"> <strong>Multi-lingual Websites and Apps</strong> </li> <li class="539"> <a href="/en/help/539-privacy-policy-different-languages">When Do You Need a Privacy Policy in Different Languages</a> </li> <li class="separator 17462"> </li> <li class="category-title 14005"> <strong>Ads and Affiliate Programs</strong> </li> <li class="12047"> <a href="/en/help/12047-privacy-policy-for-google-adsense">Privacy Policy for Google AdSense</a> </li> <li class="12079"> <a href="/en/help/12079-privacy-policy-for-google-ads-remarketing">Privacy Policy for Google Ads Remarketing</a> </li> <li class="17620"> <a href="/en/help/16041">How to Collect Consent for Google Ad Personalization</a> </li> <li class="12158"> <a href="/en/help/12158-privacy-policy-facebook-lead-ads">Privacy Policy for Facebook Lead Ads</a> </li> <li class="13990"> <a href="/en/help/13990-amazon-affiliate-program-required-privacy-policy-additions">Amazon Affiliate Program</a> </li> <li class="separator 17463"> </li> <li class="category-title 6844"> <strong>Analytics and Other Google Services</strong> </li> <li class="72017"> <a href="/en/help/72017-is-google-analytics-illegal-in-the-eu-and-uk">Is Google Analytics illegal in the EU and UK?</a> </li> <li class="72356"> <a href="/en/help/72356-google-analytics-4-all-you-need-to-know">Google Analytics 4 – all you need to know</a> </li> <li class="11994"> <a href="/en/help/11994-privacy-policy-for-google-analytics">Privacy Policy for Google Analytics</a> </li> <li class="1184"> <a href="/en/help/1184-how-to-anonymize-ip-addresses-and-avoid-the-cross-referencing-of-data-in-google-analytics">How to Anonymize IP Addresses and Avoid the Cross-Referencing of Data in Google Analytics</a> </li> <li class="7227"> <a href="/en/help/7227-google-analytics-gdpr-monitoring-behavior">Google Analytics and the GDPR: Is It Considered Monitoring Behavior?</a> </li> <li class="12379"> <a href="/en/help/12379-privacy-policy-google-analytics-advertising-remarketing">Privacy Policy for Google Analytics Advertising and Remarketing Features</a> </li> <li class="18852"> <a href="/en/help/18852-privacy-policy-google-oauth">Privacy Policy for Google OAuth</a> </li> <li class="14936"> <a href="/en/help/14936-place-of-processing-customisation-for-google-services">Place of Processing Customisation for Google Services</a> </li> <li class="142541"> <a href="/en/help/142541-google-ads-consent-mode">Google Ads Consent Mode – Everything You Need To Know</a> </li> <li class="separator 146117"> </li> <li class="category-title 146116"> <strong>Workplace</strong> </li> <li class="144878"> <a href="/en/help/144878-how-technology-helps-businesses-build-effective-whistleblowing-systems">How Technology Helps Businesses Build Effective Whistleblowing Systems</a> </li> <li class="143344"> <a href="/en/help/143344-whistleblowing-reporting-process-in-the-workplace">The A-Z of Whistleblowing Reporting Process in the Workplace</a> </li> <li class="143363"> <a href="/en/help/143363-how-organizations-should-handle-whistleblowing-reports">Managing Whistleblowing: How Organizations Should Handle Reports</a> </li> <li class="142946"> <a href="/en/help/142946-whistleblowing-education-in-the-workplace">Whistleblowing 101: A Guide to Whistleblowing Education in the Workplace</a> </li> <li class="142908"> <a href="/en/help/142908-ethics-at-work-crafting-a-supportive-whistleblowing-culture">Ethics at Work: Crafting a Supportive Whistleblowing Culture</a> </li> </ul> </li> </ul> </li> <li class="has_child category-title 5222"> Privacy and Cookie Policy Generator <ul> <li class="has_child category-title 5223"> Creating Your Policy <ul> <li class="category-title 17502"> <strong>Generating</strong> </li> <li class="463"> <a href="/en/help/463-generate-privacy-policy">How to Create a Privacy Policy</a> </li> <li class="1175"> <a href="/en/help/1175-generate-cookie-policy">How to Generate a Cookie Policy</a> </li> <li class="25434"> <a href="/en/help/25434-cookie-lifetime">How to Display the Cookie Lifetime in Your Cookie Policy</a> </li> <li class="5853"> <a href="/en/help/5853-gdpr-protections-users">How to Apply GDPR Protections Only to EU Users or to All Users</a> </li> <li class="21474"> <a href="/en/help/21474-how-to-apply-state-specific-us-standards-within-the-generator">How to Apply State-Specific US Standards within the Generator</a> </li> <li class="separator 17511"> </li> <li class="category-title 17503"> <strong>Adding Services</strong> </li> <li class="20"> <a href="/en/help/20-services-privacy-policy">How to Add Services to Your Privacy Policy</a> </li> <li class="19004"> <a href="/en/help/19004-how-to-use-the-site-scanner-from-within-the-generator">Using the Site Scanner to Identify Missing Services</a> </li> <li class="386"> <a href="/en/help/386-how-to-add-a-custom-service-and-customize-to-your-needs">How to Add a Custom Service and Customize to Your Needs</a> </li> <li class="separator 17510"> </li> <li class="category-title 17504"> <strong>Adding Owner Details</strong> </li> <li class="7850"> <a href="/en/help/7850-what-is-meant-by-the-identifiying-details-of-the-data-controller">What is meant by the identifying details of the Data Controller</a> </li> <li class="3486"> <a href="/en/help/3486-the-owner-field-within-the-generator">The Owner Field Within the Generator</a> </li> <li class="separator 17509"> </li> <li class="category-title 17505"> <strong>Languages</strong> </li> <li class="137"> <a href="/en/help/137-add-language">How to Add Another Language to Your Documents</a> </li> </ul> </li> <li class="has_child category-title 17500"> Editing/Updating Your Policy <ul> <li class="2739"> <a href="/en/help/2739-edit-privacy-policy">How to Edit a Privacy Policy</a> </li> <li class="3810"> <a href="/en/help/3810-how-to-delete-a-privacy-policy">How to Delete a Privacy Policy</a> </li> <li class="68865"> <a href="/en/help/68865-how-to-duplicate-an-existing-site">How to duplicate an existing site</a> </li> <li class="separator 17508"> </li> <li class="category-title 17506"> <strong>iubenda Branding</strong> </li> <li class="166"> <a href="/en/help/166-remove-iubenda-branding">How to Remove iubenda Branding</a> </li> <li class="2848"> <a href="/en/help/2848-remove-iubenda-disclaimer">Can I Remove the "iubenda hosts this page" Disclaimer</a> </li> <li class="separator 5235"> </li> <li class="category-title 17507"> <strong>Advanced Settings</strong> </li> <li class="4158"> <a href="/en/help/4158-force-update">How to Force Update & Change the “Last updated” Date Information</a> </li> <li class="4825"> <a href="/en/help/4825-customize-this-application">Customize the Way Your Website or App Is Referred To in Your Privacy Policy</a> </li> <li class="11072"> <a href="/en/help/11072-customize-privacy-and-cookie-policy-internal-links">Customize Privacy and Cookie Policy Internal Links</a> </li> </ul> </li> <li class="has_child category-title 5224"> Embedding Your Policy <ul> <li class="category-title 17512"> <strong>General</strong> </li> <li class="231"> <a href="/en/help/231-ways-to-use-iubenda-privacy-policy-on-your-site-and-app">Ways to Use iubenda’s Privacy Policy on Your Site and App</a> </li> <li class="216"> <a href="/en/help/216-privacy-policy-standard-embedding">Standard Embedding</a> </li> <li class="228"> <a href="/en/help/228-privacy-policy-direct-link">Direct Link</a> </li> <li class="78"> <a href="/en/help/78-privacy-policy-direct-text-embedding-api">Direct Text Embedding via JS or API</a> </li> <li class="5339"> <a href="/en/help/5339-behavior-of-iubenda-embedding-options-when-javascript-is-disabled">Behavior of iubenda Embedding Options When JavaScript Is Disabled</a> </li> <li class="separator 17517"> </li> <li class="category-title 17513"> <strong>Apps</strong> </li> <li class="17838"> <a href="/en/help/401">iOS and macOS</a> </li> <li class="1528"> <a href="/en/help/1528-privacy-policy-for-tvos-apps-apple-tv">tvOS (Apple TV)</a> </li> <li class="17837"> <a href="/en/help/11552">Android</a> </li> <li class="3744"> <a href="/en/help/3744-how-to-add-android-and-ios-mobile-permissions-for-device-data">How to Add Android and iOS Mobile Permissions for Device Data</a> </li> <li class="337"> <a href="/en/help/337-legal-documents-offline-viewing">Make Your Legal Documents Available for Offline Viewing</a> </li> <li class="separator 5253"> </li> <li class="category-title 17514"> <strong>Popular Platforms</strong> </li> <li class="100"> <a href="/en/help/100-how-to-add-your-privacy-policy-to-the-amazon-store">Amazon Store</a> </li> <li class="53052"> <a href="/en/help/53052-how-to-add-a-privacy-and-cookie-policy-on-bigcommerce">Bigcommerce</a> </li> <li class="1419"> <a href="/en/help/1419-how-to-use-iubenda-privacy-and-cookie-policy-on-a-epages-website">ePages</a> </li> <li class="53619"> <a href="/en/help/53619-how-to-add-a-privacy-policy-on-ghost">Ghost</a> </li> <li class="53326"> <a href="/en/help/53326-how-to-add-a-privacy-policy-on-hubspot">HubSpot</a> </li> <li class="3798"> <a href="/en/help/3798-how-to-use-iubenda-privacy-and-cookie-policy-on-a-jimdo-website">Jimdo</a> </li> <li class="546"> <a href="/en/help/546-how-to-use-iubenda-privacy-and-cookie-policy-on-a-joomla-website">Joomla!</a> </li> <li class="567"> <a href="/en/help/567-how-to-use-iubenda-privacy-and-cookie-policy-on-a-magento-website">Magento</a> </li> <li class="3592"> <a href="/en/help/3592-how-to-add-matomo-clauses-to-iubendas-privacy-and-cookie-policy">Matomo (Formerly Piwik)</a> </li> <li class="1502"> <a href="/en/help/1502-how-to-use-iubenda-privacy-and-cookie-policy-on-a-prestashop-website">PrestaShop</a> </li> <li class="3796"> <a href="/en/help/3796-shopify-privacy-policy">Shopify</a> </li> <li class="12794"> <a href="/en/help/12794-squarespace-privacy-policy">Squarespace</a> </li> <li class="26324"> <a href="/en/help/26324-privacy-policy-ucraft">Ucraft</a> </li> <li class="18524"> <a href="/en/help/18524-privacy-policy-webflow">Webflow</a> </li> <li class="53504"> <a href="/en/help/53504-how-to-add-a-privacy-policy-on-weebly">Weebly</a> </li> <li class="23080"> <a href="/en/help/23080-privacy-policy-wix">Wix</a> </li> <li class="370"> <a href="/en/help/370-how-to-use-iubenda-privacy-and-cookie-policy-on-a-wordpress-website">WordPress</a> </li> <li class="3905"> <a href="/en/help/3905-how-to-use-iubenda-privacy-and-cookie-policy-on-wordpress-com">WordPress.com</a> </li> <li class="separator 19583"> </li> <li class="category-title 19584"> <strong>Advanced</strong> </li> <li class="12260"> <a href="/en/help/12260-how-to-configure-content-security-policy-to-allow-iubenda-scripts-to-execute">How to Configure your Content Security Policy for iubenda</a> </li> </ul> </li> <li class="has_child category-title 5832"> Troubleshooting and FAQs <ul> <li class="304"> <a href="/en/help/304-how-to-use-the-iubenda-dashboard">How to Access the iubenda Dashboard</a> </li> <li class="3803"> <a href="/en/help/3803-must-i-repeat-the-process-of-adding-services-for-every-language-in-which-i-generate-the-policy">Must I Repeat the Process of Adding Services for Every Language in Which I Generate the Policy?</a> </li> <li class="3953"> <a href="/en/help/3953-how-to-honor-and-include-a-do-not-track-clause-in-the-privacy-policy">How to Honor and Include a “Do Not Track” Clause in the Privacy Policy</a> </li> <li class="3025"> <a href="/en/help/3025-what-is-the-difference-between-the-privacy-and-cookies-policy-generator-and-the-cookie-solution">What Is the Difference Between the Privacy and Cookie Policy Generator and the Privacy Controls and Cookie Solution?</a> </li> <li class="2824"> <a href="/en/help/2824-what-is-the-difference-between-the-integration-of-the-privacy-policy-and-the-one-of-the-cookie-solution">What’s the Difference Between the Integration of the Privacy Policy and Cookie Solution?</a> </li> <li class="438"> <a href="/en/help/438-which-countries-is-your-privacy-policy-good-for">Which Countries Is Your Privacy Policy Good For?</a> </li> <li class="407"> <a href="/en/help/407-copy-and-paste">Can I Copy and Paste the Privacy Policy's Text into My Website?</a> </li> <li class="450"> <a href="/en/help/450-is-it-ok-to-include-the-same-privacy-policy-in-other-sites-and-apps">Is it ok to include the same privacy policy in other sites and apps?</a> </li> <li class="15546"> <a href="/en/help/15546-how-to-start-the-iubenda-initializer-asynchronously">How to start the iubenda initializer asynchronously</a> </li> <li class="separator 30085"> </li> <li class="category-title 30086"> <strong>Changelog</strong> </li> <li class="30061"> <a href="/en/help/30061-pcp-legal-changelog">Legal Changelog</a> </li> </ul> </li> </ul> </li> <li class="has_child category-title 5225"> Privacy Controls and Cookie Solution <ul> <li class="has_child category-title 17486"> Introduction <ul> <li class="1177"> <a href="/en/help/1177-cookie-solution-getting-started">Introduction and Getting Started</a> </li> <li class="262"> <a href="/en/help/262-how-to-identify-the-cookies-your-site-installs-in-browsers">How to Identify the Cookies Your Site Installs in Browsers</a> </li> </ul> </li> <li class="has_child category-title 17482"> Cookie Banner Setup and Customization <ul> <li class="3831"> <a href="/en/help/3831-customize-cookie-banner">How to Customize the Look and Behavior of the Cookie Banner (Beginner’s Guide)</a> </li> <li class="1175"> <a href="/en/help/1175-generate-cookie-policy">How to Generate a Cookie Policy for the Cookie Banner</a> </li> <li class="1205"> <a href="/en/help/1205-how-to-configure-your-cookie-solution-advanced-guide">How to Configure Your Privacy Controls and Cookie Solution (Advanced Guide)</a> </li> <li class="separator 17615"> </li> <li class="category-title 17614"> <strong>Advertising Tracking Preferences</strong> </li> <li class="7440"> <a href="/en/help/7440-the-complete-guide-to-iubenda-cmp-and-iab-tcf-2-2">The complete guide to IAB GDPR Framework and iubenda’s Consent Management Platform</a> </li> <li class="16041"> <a href="/en/help/16041-google-tcf-consent-personalized-ads">Google and TCF 2.0: how to collect consent for personalized ads</a> </li> <li class="23271"> <a href="/en/help/23271-tcf-2-0-transition-guide">TCF 2.0 Transition Guide</a> </li> <li class="separator 17494"> </li> <li class="category-title 17488"> <strong>Languages</strong> </li> <li class="1180"> <a href="/en/help/1180-cookie-policy-and-cookie-solution-for-multilingual-websites">Cookie Policy and Privacy Controls and Cookie Solution for Multilingual Websites</a> </li> <li class="1209"> <a href="/en/help/1209-how-to-use-the-cookie-solution-in-a-multilingual-wordpress-site">How to Use the Privacy Controls and Cookie Solution in a Multilingual WordPress Site</a> </li> </ul> </li> <li class="has_child category-title 21259"> For US <ul> <li class="21165"> <a href="/en/help/21165-how-to-comply-with-us-state-privacy-laws-using-iubenda">How iubenda can help with US state privacy laws compliance</a> </li> </ul> </li> <li class="has_child category-title 5226"> Installation and Prior Blocking Implementation <ul> <li class="36226"> <a href="/en/help/36226-cookie-solution-custom-website-installation-guide">Custom Website</a> </li> <li class="separator 36291"> </li> <li class="category-title 36292"> <strong>Plugins and integrations</strong> </li> <li class="56404"> <a href="/en/help/56404-how-to-add-a-cookie-solution-to-bigcommerce">BigCommerce</a> </li> <li class="168322"> <a href="/en/help/168322-iubenda-all-in-one-plugin-duda-installation">Duda Plugin</a> </li> <li class="56370"> <a href="/en/help/56370-how-to-add-a-cookie-solution-to-ghost">Ghost</a> </li> <li class="148057"> <a href="/en/help/148057-hubspot-cookie-banner-how-to-add-a-cookie-banner-on-hubspot-with-iubenda">HubSpot</a> </li> <li class="10777"> <a href="/en/help/10777-cookie-solution-jimdo-integration-guide">Jimdo</a> </li> <li class="1323"> <a href="/en/help/1323-cookie-solution-joomla-plugin-installation-guide">Joomla! Extension</a> </li> <li class="9591"> <a href="/en/help/9591-cookie-solution-magento-extension-installation-guide">Magento Extension</a> </li> <li class="4338"> <a href="/en/help/4338-cookie-solution-prestashop-plugin-installation-guide">PrestaShop Plugin</a> </li> <li class="10811"> <a href="/en/help/10811-cookie-solution-shopify">Shopify</a> </li> <li class="12848"> <a href="/en/help/12848-cookie-solution-squarespace-integration-guide">Squarespace</a> </li> <li class="26363"> <a href="/en/help/26363-cookie-solution-ucraft">Ucraft</a> </li> <li class="18531"> <a href="/en/help/18531-cookie-solution-webflow">Webflow</a> </li> <li class="56488"> <a href="/en/help/56488-how-to-add-a-cookie-solution-to-weebly">Weebly</a> </li> <li class="24221"> <a href="/en/help/24221-cookie-banner-wix">Wix</a> </li> <li class="1215"> <a href="/en/help/1215-cookie-solution-wordpress-plugin-installation-guide">WordPress Plugin</a> </li> <li class="separator 5374"> </li> <li class="category-title 5358"> <strong>Prior Blocking Implementation</strong> </li> <li class="3081"> <a href="/en/help/3081-prior-blocking-of-cookie-scripts">Introduction to the Prior Blocking of Cookie Scripts</a> </li> <li class="1229"> <a href="/en/help/1229-manual-tagging-blocking-cookies">Manual Tagging (with Practical Examples)</a> </li> <li class="133036"> <a href="/en/help/133036-prior-blocking-of-cookies-automatic-blocking-auto-blocking">Automatic Blocking (auto-blocking)</a> </li> <li class="1235"> <a href="/en/help/1235-google-tag-manager-blocking-cookies">Google Tag Manager</a> </li> <li class="74198"> <a href="/en/help/74198-google-consent-mode-set-up-google-tag-manager-with-iubenda">Google Consent Mode: Set up Google Tag Manager with iubenda</a> </li> <li class="27137"> <a href="/en/help/27137-google-consent-mode">Google Consent Mode</a> </li> <li class="1182"> <a href="/en/help/1182-google-adsense-ad-manager-blocking-cookies">Google AdSense and Ad Manager</a> </li> <li class="1976"> <a href="/en/help/1976-php-class-blocking-cookies">PHP Class</a> </li> <li class="22135"> <a href="/en/help/22135-cookie-solution-amp-wordpress">How to integrate iubenda Privacy Controls and Cookie Solution with Google AMP (WordPress method included)</a> </li> <li class="separator 19644"> </li> <li class="category-title 17483"> <strong>Advanced</strong> </li> <li class="18678"> <a href="/en/help/18678-cookie-solution-consents-migration">How to migrate consents from a previous provider to the Privacy Controls and Cookie Solution</a> </li> <li class="46731"> <a href="/en/help/46731-how-to-retrieve-proof-of-a-cookie-preferences-for-specific-users">How to retrieve proof of cookie preferences</a> </li> <li class="3834"> <a href="/en/help/3834-cache-and-optimisation-of-the-iubenda-cookie-solution">Cache, Speed and Other Optimization of the iubenda Privacy Controls and Cookie Solution</a> </li> <li class="23633"> <a href="/en/help/23633-how-to-invoke-cookie-solution-api-methods-from-an-iframe">How to invoke Privacy Controls and Cookie Solution API methods from an iframe</a> </li> <li class="12503"> <a href="https://www.iubenda.com/en/help/12260">How to Configure your Content Security Policy for iubenda</a> </li> <li class="separator 17492"> </li> <li class="category-title 17490"> <strong>Stats</strong> </li> <li class="2426"> <a href="/en/help/2426-cookie-solution-analytics-and-stats">Analytics and Stats</a> </li> </ul> </li> <li class="has_child category-title 146392"> <strong>For Mobile</strong> <ul> <li class="19678"> <a href="/en/help/19678-cs-for-mobile-developers-guide">Privacy Controls and Cookie Solution for mobile | Developer’s Guide</a> </li> <li class="145991"> <a href="/en/help/145991-iubenda-sdk-integration-with-google-consent-mode-v2-for-firebase-analytics">iubenda mobile SDK – Integration with Google Consent Mode V2 for Firebase Analytics</a> </li> </ul> </li> <li class="has_child category-title 5357"> Troubleshooting and FAQs <ul> <li class="3062"> <a href="/en/help/3062-how-are-calculated-the-pageviews-of-the-cookie-solution">How Are the Privacy Controls and Cookie Solution Pageviews Calculated?</a> </li> <li class="3812"> <a href="/en/help/3812-where-can-i-find-my-cookie-policy-and-site-ids">Where Can I Find My Cookie Policy and Site Ids?</a> </li> <li class="2690"> <a href="/en/help/2690-can-i-integrate-the-cookie-policy-within-my-website-using-the-direct-text-embedding-and-api">Can I Integrate the Cookie Policy Within My Website Using the Direct Text Embedding and API?</a> </li> <li class="3182"> <a href="/en/help/3182-cookie-consent-amp-pages">How do I collect cookie consent on AMP pages?</a> </li> <li class="105616"> <a href="/en/help/105616-how-to-solve-common-cookie-solution-issues-with-cache-plugins-and-optimization-features">How to solve common Privacy Controls and Cookie Solution issues with cache plugins and optimization features</a> </li> <li class="151085"> <a href="/en/help/151085-why-is-data-decreasing-after-installing-google-consent-mode-v2">Why Is Data Decreasing After Installing Google Consent Mode v2?</a> </li> <li class="166100"> <a href="/en/help/166100-how-to-hide-the-iubenda-banner-on-specific-pages">How to Hide the iubenda Banner on Specific Pages</a> </li> <li class="166973"> <a href="/en/help/166973-what-happens-to-compliance-when-ad-blockers-and-browsers-block-cookies-2">How Ad-Blockers Affect iubenda’s Privacy Controls and Cookie Solution or Cookie Banner: What You Should Know</a> </li> <li class="separator 17493"> </li> <li class="category-title 17491"> <strong>Channels and Changelog</strong> </li> <li class="2158"> <a href="/en/help/2158-cookie-solution-release-channels">Delivery Channels</a> </li> <li class="1970"> <a href="/en/help/1970-cookie-solution-changelog">Changelog</a> </li> </ul> </li> </ul> </li> <li class="has_child category-title 17474"> Terms and Conditions Generator <ul> <li class="2859"> <a href="/en/help/2859-terms-and-conditions-when-are-they-needed">What Are the Terms and Conditions and When Are They Needed?</a> </li> <li class="19482"> <a href="/en/help/19482-what-should-basic-terms-and-conditions-include">What Should Basic Terms and Conditions Include?</a> </li> <li class="20504"> <a href="/en/help/20504-can-i-use-a-terms-and-conditions-template">Can I use a Terms and Conditions template?</a> </li> <li class="has_child category-title 19560"> Creating Your Document <ul> <li class="19461"> <a href="/en/help/19461-how-to-generate-terms-and-conditions">How to Generate Terms and Conditions</a> </li> <li class="19668"> <a href="/en/help/3486">The Owner Field Within the Generator</a> </li> <li class="19667"> <a href="/en/help/137">How to Add Another Language to Your Documents</a> </li> </ul> </li> <li class="has_child category-title 19561"> Editing/Updating Your Document <ul> <li class="19356"> <a href="/en/help/19356-edit-terms-and-conditions">How to Edit your Terms and Conditions</a> </li> <li class="19340"> <a href="/en/help/19340-delete-terms-and-conditions">How to Delete your Terms and Conditions</a> </li> <li class="separator 19570"> </li> <li class="category-title 19571"> <strong>Advanced options</strong> </li> <li class="19673"> <a href="/en/help/4158">How to Force Update & Change the "Last updated" Date Information</a> </li> <li class="19674"> <a href="/en/help/4825">Customize the way your website or app is referred to in your documents</a> </li> </ul> </li> <li class="has_child category-title 19562"> Embedding Your Document <ul> <li class="category-title 47874"> <strong>General</strong> </li> <li class="19253"> <a href="/en/help/19253-integrate-terms-and-conditions-on-your-site-and-app">How to Integrate iubenda’s Terms and Conditions on your Site and App</a> </li> <li class="19675"> <a href="/en/help/337">Make Your Legal Documents Available for Offline Viewing</a> </li> <li class="separator 47876"> </li> <li class="category-title 47875"> <strong>Popular Platforms</strong> </li> <li class="52091"> <a href="/en/help/52091-how-to-add-terms-and-condition-on-amazon">Amazon</a> </li> <li class="49324"> <a href="/en/help/49324-how-to-add-terms-and-conditions-on-bigcommerce">Bigcommerce</a> </li> <li class="51396"> <a href="/en/help/51396-how-to-add-terms-and-conditions-on-ghost">Ghost</a> </li> <li class="50402"> <a href="/en/help/50402-how-to-add-terms-and-conditions-on-hubspot">HubSpot</a> </li> <li class="51558"> <a href="/en/help/51558-how-to-add-terms-and-conditions-on-jimdo">Jimdo</a> </li> <li class="49571"> <a href="/en/help/49571-how-to-add-terms-and-conditions-on-joomla">Joomla!</a> </li> <li class="51470"> <a href="/en/help/51470-how-to-add-terms-and-conditions-on-magento">Magento</a> </li> <li class="49740"> <a href="/en/help/49740-how-to-add-terms-and-conditions-to-prestashop">PrestaShop</a> </li> <li class="49143"> <a href="/en/help/49143-how-to-add-terms-and-conditions-on-squarespace">Squarespace</a> </li> <li class="52812"> <a href="/en/help/52812-how-to-add-terms-and-conditions-on-shopify">Shopify</a> </li> <li class="50101"> <a href="/en/help/50101-how-to-add-terms-and-conditions-on-ucraft">Ucraft</a> </li> <li class="48828"> <a href="/en/help/48828-how-to-add-terms-and-conditions-on-webflow">Webflow</a> </li> <li class="50267"> <a href="/en/help/50267-how-to-add-terms-and-conditions-on-weebly">Weebly</a> </li> <li class="47938"> <a href="/en/help/47938-how-to-add-terms-and-conditions-to-wix">Wix</a> </li> <li class="45671"> <a href="/en/help/45671-how-to-add-terms-and-conditions-on-woocommerce-stores">WooCommerce</a> </li> <li class="47465"> <a href="/en/help/47465-how-to-add-terms-and-conditions-on-wordpress">WordPress</a> </li> <li class="46214"> <a href="/en/help/46214-how-to-add-terms-and-conditions-on-wordpress-com">WordPress.com</a> </li> <li class="separator 19581"> </li> <li class="category-title 19580"> <strong>Advanced</strong> </li> <li class="19579"> <a href="/en/help/12260">How to Configure your Content Security Policy for iubenda</a> </li> </ul> </li> <li class="has_child category-title 19563"> Troubleshooting and FAQs <ul> <li class="19676"> <a href="/en/help/407">Can I Copy and Paste the Text of the Legal Documents into My Website?</a> </li> <li class="separator 68080"> </li> <li class="category-title 68081"> <strong>Changelog</strong> </li> <li class="64425"> <a href="/en/help/64425-terms-and-conditions-generator-legal-changelog">Legal Changelog</a> </li> </ul> </li> </ul> </li> <li class="has_child category-title 6557"> Consent Database <ul> <li class="has_child category-title 17471"> Getting Started <ul> <li class="6469"> <a href="/en/help/6469-consent-solution-getting-started">Introduction and Methods</a> </li> <li class="7379"> <a href="/en/help/7379-how-to-sync-your-iubenda-legal-documents-with-the-consent-solution">How to Sync Your Legal Documents</a> </li> <li class="162720"> <a href="/en/help/162720-iubenda-webhooks">How to Keep Your Consent Data in Sync Across Different Platforms with iubenda’s 2-Way Sync</a> </li> </ul> </li> <li class="has_child category-title 17472"> Implementation <ul> <li class="6473"> <a href="/en/help/6473-consent-solution-js-documentation">JavaScript</a> </li> <li class="6484"> <a href="/en/help/6484-consent-solution-http-api-documentation">HTTP API</a> </li> <li class="129285"> <a href="/en/help/129285-consent-database-integration-guide-all-major-platforms">Simple integration guide</a> </li> <li class="separator 18931"> </li> <li class="category-title 18930"> <strong>Popular Platforms</strong> </li> <li class="56957"> <a href="/en/help/56957-consent-solution-for-hubspot">HubSpot</a> </li> <li class="18710"> <a href="/en/help/18710-consent-solution-joomla-chronoforms">Joomla!</a> </li> <li class="67783"> <a href="/en/help/67783-make-integromat-consent-solution-integration">Make (Integromat)</a> </li> <li class="74560"> <a href="/en/help/74560-consent-solution-for-prestashop">Prestashop</a> </li> <li class="57099"> <a href="/en/help/57099-how-to-add-consent-solution-on-shopify">Shopify</a> </li> <li class="66387"> <a href="/en/help/66387-consent-solution-for-squarespace">Squarespace</a> </li> <li class="59704"> <a href="/en/help/59704-consent-solution-for-webflow">Webflow</a> </li> <li class="56770"> <a href="/en/help/56770-consent-solution-for-wix">Wix</a> </li> <li class="66023"> <a href="/en/help/66023-zapier-consent-solution-integration">Zapier</a> </li> <li class="separator 66377"> </li> <li class="category-title 66378"> <strong>WordPress</strong> </li> <li class="21330"> <a href="/en/help/21330-consent-solution-wordpress-plugin-installation-guide">WordPress (plugin)</a> </li> <li class="13083"> <a href="/en/help/13083-consent-solution-wordpress-contact-form-7">WordPress (JavaScript method)</a> </li> <li class="62292"> <a href="/en/help/62292-consent-solution-for-elementor">Elementor (WordPress website builder)</a> </li> <li class="61862"> <a href="/en/help/61862-consent-solution-for-gravity-forms">Gravity Forms (WordPress form plugin)</a> </li> <li class="separator 19582"> </li> <li class="category-title 17473"> <strong>Advanced</strong> </li> <li class="12502"> <a href="https://www.iubenda.com/en/help/12260">How to Configure your Content Security Policy for iubenda</a> </li> </ul> </li> <li class="has_child category-title 18268"> Troubleshooting and FAQs <ul> <li class="18199"> <a href="/en/help/18199-consent-solution-delivery-channels">Delivery Channels</a> </li> <li class="18024"> <a href="/en/help/18024-consent-solution-changelog">Changelog</a> </li> </ul> </li> </ul> </li> <li class="has_child category-title 141348"> Whistleblowing Management Tool <ul> <li class="141269"> <a href="/en/help/141269-eu-whistleblower-directive-guide-iubenda-tool">iubenda’s Guide to the EU Whistleblower Directive and Our Dedicated Tool</a> </li> </ul> </li> <li class="active has_child category-title 6558"> Register of Data Processing Activities <ul> <li class="active 6311"> <a href="/en/help/6311-internal-privacy-management-getting-started">Guide to the Register of Data Processing Activities</a> </li> </ul> </li> <li class="has_child category-title 5238"> Resources <ul> <li class="13053"> <a href="/en/help/13053-iubenda-webinars">Webinars</a> </li> <li class="has_child category-title 25910"> Videos <ul> <li class="336"> <a href="/en/help/336-videos">All Video Guides</a> </li> <li class="separator 18397"> </li> <li class="category-title 18393"> <strong>Privacy and Cookie Policy Generator</strong> </li> <li class="34840"> <a href="/en/help/34840-privacy-and-cookie-policy-generator-overview-video">Overview</a> </li> <li class="327"> <a href="/en/help/327-intro-privacy-cookie-policy-generator-video">Introduction to the Generator</a> </li> <li class="310"> <a href="/en/help/310-add-services-privacy-policy-video">Adding services/clauses to your policy</a> </li> <li class="35004"> <a href="/en/help/35004-owner-info-privacy-policy-video">Filling in the owner info</a> </li> <li class="312"> <a href="/en/help/312-manage-languages-privacy-policy-video">Managing languages</a> </li> <li class="319"> <a href="/en/help/319-edit-privacy-policy-video">Editing your policy</a> </li> <li class="31830"> <a href="/en/help/31830-remove-iubenda-branding-video">Removing iubenda branding</a> </li> <li class="317"> <a href="/en/help/317-add-privacy-policy-to-your-site-video">Embedding your policy</a> </li> <li class="31834"> <a href="/en/help/31834-integrate-iubenda-wordpress-video">Integrating iubenda with WordPress</a> </li> <li class="separator 18398"> </li> <li class="category-title 18394"> <strong>Privacy Controls and Cookie Solution</strong> </li> <li class="31759"> <a href="/en/help/31759-cookie-solution-intro-video">Introduction to the Privacy Controls and Cookie Solution</a> </li> <li class="18387"> <a href="/en/help/18387-customize-cookie-banner-basic-video">How to customize the cookie banner (basic options)</a> </li> <li class="31752"> <a href="/en/help/31752-customize-cookie-banner-advanced-video">How to customize the cookie banner (advanced options)</a> </li> <li class="39065"> <a href="/en/help/39065-tcf-video">Transparency and Consent Framework (TCF)</a> </li> <li class="separator 33820"> </li> <li class="category-title 33821"> <strong>Terms and Conditions Generator</strong> </li> <li class="33817"> <a href="/en/help/33817-terms-and-conditions-generator-overview-video">Overview</a> </li> <li class="separator 18399"> </li> <li class="category-title 18395"> <strong>Consent Database</strong> </li> <li class="6827"> <a href="/en/help/6827-consent-solution-intro-video">Introduction to the Consent Database</a> </li> <li class="34721"> <a href="/en/help/34721-consent-solution-manual-implementation-javascript-video">Consent Database manual implementation (JavaScript)</a> </li> <li class="18353"> <a href="/en/help/18353-consent-solution-dashboard-video">Consent dashboard in action</a> </li> <li class="separator 18400"> </li> <li class="category-title 18396"> <strong>Register of Data Processing Activities</strong> </li> <li class="6667"> <a href="/en/help/6667-internal-privacy-management-video">How to use the IPM tool</a> </li> </ul> </li> <li class="has_child category-title 7679"> Templates <ul> <li class="category-title 25913"> <strong>GDPR</strong> </li> <li class="7687"> <a href="/en/help/7687-eu-representative-appointment-template">EU Representative Appointment</a> </li> <li class="7680"> <a href="/en/help/7680-data-processing-agreement-template-gdpr">Data Processing Agreement</a> </li> <li class="7689"> <a href="/en/help/7689-non-disclosure-and-confidentiality-obligation-for-employees">Non-Disclosure and Confidentiality Obligation for Employees</a> </li> <li class="7910"> <a href="/en/help/7910-data-protection-impact-assessment-dpia-template">Data Protection Impact Assessment (DPIA)</a> </li> <li class="separator 25914"> </li> <li class="category-title 22097"> <strong>CPRA & CCPA</strong> </li> <li class="22090"> <a href="/en/help/22090-us-data-processing-addendum-template">Service Provider Addendum</a> </li> </ul> </li> <li class="has_child category-title 25916"> Cheat Sheets, Checklists and Tests <ul> <li class="22835"> <a href="/en/help/22835-gdpr-compliance-checklist">GDPR cheat sheet</a> </li> <li class="23672"> <a href="/en/help/23672-gdpr-cookie-consent-cheatsheet">GDPR Cookie Consent Cheatsheet</a> </li> <li class="65132"> <a href="/en/help/65132-us-privacy-legislations-overview">US privacy legislations Cheatsheet</a> </li> <li class="39705"> <a href="/en/help/39705-global-email-marketing-cheatsheet">Global Email Marketing Cheatsheet</a> </li> <li class="22226"> <a href="/en/help/22226-ccpa-compliance-checklist">CCPA compliance checklist</a> </li> <li class="25920"> <a href="https://iubenda.typeform.com/to/cDGLymwf">CPRA quiz</a> </li> <li class="64214"> <a href="https://www.iubenda.com/en/help/5463-how-to-comply-with-the-gdpr-cookie-law-caloppa-and-ccpa#quiz">Compliance self-assessment test</a> </li> </ul> </li> </ul> </li> <li class="has_child category-title 5228"> Account and Billing <ul> <li class="6633"> <a href="/en/help/6633-pricing-faqs">Pricing FAQs</a> </li> <li class="4014"> <a href="/en/help/4014-delete-account">How to Delete Your Account</a> </li> <li class="167417"> <a href="/en/help/167417-iubenda-multi-user-accounts-feature-overview">iubenda Multi-User Accounts Feature Overview</a> </li> <li class="has_child category-title 5353"> Plans and Licenses <ul> <li class="379"> <a href="/en/help/379-basic-license-limits">Limits of the Free Plan</a> </li> <li class="163856"> <a href="/en/help/163856-how-to-renew-or-upgrade-your-iubenda-plan">How to Renew or Upgrade Your iubenda Plan</a> </li> <li class="155774"> <a href="/en/help/155774-how-to-delete-a-site">How to Delete a Site</a> </li> <li class="169208"> <a href="/en/help/169208-how-to-downgrade-your-iubenda-plan">How to Downgrade Your iubenda Plan</a> </li> <li class="162983"> <a href="/en/help/162983-how-to-manage-your-licenses-all-legacy-guides">How to Manage Your Licenses [All Legacy Guides]</a> </li> </ul> </li> <li class="has_child category-title 5354"> Payment <ul> <li class="543"> <a href="/en/help/543-why-is-my-paypal-payment-failing">Why Is My Payment Failing?</a> </li> <li class="440"> <a href="/en/help/440-how-to-disable-auto-renewal">How to Disable Auto-Renewal</a> </li> <li class="62707"> <a href="/en/help/62707-can-i-pay-by-bank-transfer">Can I Pay by Bank Transfer?</a> </li> <li class="62688"> <a href="/en/help/62688-how-to-add-change-your-current-payment-method">How to Update your Payment Method</a> </li> <li class="3848"> <a href="/en/help/3848-recurring-basis">Why the iubenda Service Is On a Recurring Basis</a> </li> </ul> </li> <li class="has_child category-title 5355"> Invoices <ul> <li class="2800"> <a href="/en/help/2800-invoices">Where Can I Find My Invoices?</a> </li> <li class="517"> <a href="/en/help/517-update-invoicing-information">How to Update Your Invoicing Information</a> </li> <li class="11223"> <a href="/en/help/11223-invoices-different-email">How to Receive Invoices on a Different Email Address</a> </li> </ul> </li> </ul> </li> <li class="has_child category-title 17381"> Partners and Affiliates <ul> <li class="128"> <a href="/en/help/128-affiliate-referral">How to Set up a Basic Affiliate/Referral Program Partnership with iubenda</a> </li> <li class="30386"> <a href="/en/help/30386-how-to-resell-iubenda-to-your-clients">How to resell iubenda’s solutions to your clients</a> </li> <li class="22206"> <a href="https://www.iubenda.com/en/help/15138-partner-directory">Need help getting set up? View our directory of certified partners</a> </li> </ul> </li> <li class="has_child category-title 17445"> About iubenda <ul> <li class="6758"> <a href="/en/help/6758-data-processing-agreement-between-iubenda-and-its-users">Data Processing Agreement iubenda <> users</a> </li> <li class="1931"> <a href="/en/help/1931-what-iubenda-tracks-and-what-it-doesnt-track">What iubenda Does and Does Not Track</a> </li> <li class="5699"> <a href="/en/help/5699-5-reasons-why-we-host-your-documents">5 Reasons Why We Host Your Documents</a> </li> </ul> </li> </ul> </nav> </div> <div class="toc-wrap sticky-top"> <nav id="toc" data-toggle="toc"></nav> <div class="mb-4 text-sm text-uppercase font-weight-bold text-muted toc-label">Table of Contents</div> </div> </div>  <div class="col-lg-9 help-tpl__main"> <div class="mb-4 d-block d-lg-none"> <button class="btn btn-sm btn-outline-light px-4 btn-aside help-tpl__show-index-btn">Show index</button> </div> <h1 class="help-tpl__main-title mb-5 display-4 font-weight-semibold"data-swiftype-name="title" data-swiftype-type="string">Guide to the Register of Data Processing Activities</h1> <div class="entry_content entry_body_content doc_body" data-swiftype-name="body" data-swiftype-type="text" data-toc-scope > <div data-toc-activator=""></div> <p>The General Data Protection Regulation (GDPR) (Regulation (EU) 2016/679) basically regulates how personal data should be lawfully processed (including how it’s collected, used, protected or interacted with in general). It is intended to strengthen data protection for all people whose personal information fall within its scope of application, putting personal data control back into their hands.</p> <p>The aforementioned can, however, be a technical challenge to implement in practical terms. This is especially true for your <a href="https://www.iubenda.com/en/internal-privacy-management">register of data processing activities.</a> Users must be able to describe which data they collect, for which purposes, the parties involved and some other details for the entire company, including data of employees.</p> <p>If you are looking for further background information on the GDPR please have a <a href="https://www.iubenda.com/en/help/5428">look at our extensive GDPR guide</a>.</p> <p>This guide is meant to guide you step by step through our Register of Data Processing Activities.</p> <p>Please note: Even though the GDPR is a common reason to put more effort into your register of data processing activities, our tool is not exclusively made for application under the GDPR. It can also be used for all your data processing activities in general, even by companies who do not have any users/customers within the EU.</p> <div id="ipmtour" class="pb-5 mb-4"><script nonce="c856b8eb0cb2afb2407217988159ffb2d256798704f2f2e342ef86903222cc36" src="https://fast.wistia.com/embed/medias/oo4ffls2ig.jsonp" async=""></script><script nonce="c856b8eb0cb2afb2407217988159ffb2d256798704f2f2e342ef86903222cc36" src="https://fast.wistia.com/assets/external/E-v1.js" async=""></script> <div class="wistia_responsive_padding" style="padding: 56.25% 0 0 0; position: relative;"> <div class="wistia_responsive_wrapper" style="height: 100%; left: 0; position: absolute; top: 0; width: 100%;"><span class="wistia_embed wistia_async_oo4ffls2ig popover=true popoverAnimateThumbnail=true videoFoam=true" style="display: inline-block; height: 100%; position: relative; width: 100%;"> </span></div> </div> </div> <p>Keep reading or <a href="https://www.iubenda.com/en/help/336#internal-privacy-management">view the full tutorial</a>.</p> <h2 class="wp-block-heading">Does my organization need to keep records of processing activities under the GDPR? </h2> <p>The GDPR requires both controllers and processors to keep a record of processing activities. Such records need to be in writing, including in electronic form. <strong>The Register of Data Processing Activities was specifically designed for controllers and processors to meet this requirement.</strong></p> <p>The record (also called “register”) of processing activities needs to be made available to the supervisory authority if requested.</p> <div class="my-4 rounded px-3 pt-3 pb-1 bg-note"> <h5 class="my-2">When is my organization exempt from this requirement? </h5> <p>Enterprises or organizations that employ <b>less than 250 persons are exempted from this requirement.</b> </p> <p>👉 However, if you employ less than 250 persons but match one of the following, <b>you are required to fulfill this requirement of the GDPR:</b></p> <p><ul><li>the processing it carries out is likely to result in a risk to the rights and freedoms of data subjects</li><li>the processing is not occasional, OR</li><li>the processing includes special categories of data, as referred to in <a href="https://gdpr-info.eu/art-9-gdpr/" target="_blank" rel="noopener">Article 9(1)</a>, or personal data relating to criminal convictions and offenses referred to in <a href="https://gdpr-info.eu/art-10-gdpr/" target="_blank" rel="noopener">Article 10</a>.</li></ul></p> </div> <h2 class="wp-block-heading">What does the concept of area mean?</h2> <p>Areas are perimeters within which data processing activities are homogeneous. Examples of areas are your website, mobile app, physical stores, employees, recruiting, manufacturing facility etc. For each, you can provide a description of how data is being processed, just like you are doing probably already with our privacy policy generator or the terms of service generator for any given site. In short, areas are replications of the ‘site’ entity that are connected to each other, that you can create at will.</p> <h2 class="wp-block-heading">How are members/roles defined?</h2> <p>At the account level you’re able to add members, who can then be associated with a particular role (such as “controller”, “processor etc.) or a specific area.</p> <p>When associating, you can choose what role the member has within the following options:</p> <ul class="wp-block-list"> <li><strong>Controller:</strong> means any person or legal entity involved in determining the purpose and ways of processing personal data.</li> <li><strong>Member of the controller’s organization:</strong> see list of examples below</li> <li><strong>Processor:</strong> means any person or legal entity involved in processing personal data on behalf of the controller</li> <li><strong>Subject (sometimes also called user):</strong> means an individual whose personal data is processed by a controller or processor.</li> </ul> <p><strong>For example, an internet company may collect user information via their website and store it using a 3rd party cloud service. In this scenario, the internet company is the data controller and the organization running the cloud service is the data processor.</strong></p> <p>You can think of it as basically an address book. All current owners are members too.</p> <p>Please be aware: The defaults that you put in the area members section are then applied by default to each service.</p> <p>The following members are available by default:</p> <ul class="wp-block-list"> <li>Employees</li> <li>Users</li> <li>EU Users</li> <li>Marketing Department</li> <li>HR Department</li> <li>Finance Department</li> <li>Customer Care Department</li> <li>Sales Department</li> <li>R&D Department</li> <li>Development Department</li> <li>Product Department</li> <li>Legal Department</li> <li>PR Department</li> <li>Intelligence Department</li> </ul> <h2 class="wp-block-heading">How can I configure services with the new fields?</h2> <p>Your <a href="https://www.iubenda.com/en/help/124180-website-privacy-policy-sample" target="_blank" rel="noopener">privacy policy</a> needs to be adapted to your site’s or app’s data collection practices. You do that by adding a service.</p> <p>Services generally fall into two categories:</p> <ul class="wp-block-list"> <li>Services related to your own data collection activities (eg. contact forms)</li> <li>Services related to third-party data collection activities (eg. Google Analytics)</li> </ul> <p>When figuring out which basic services to add to your policy, it may help to ask yourself the following questions:</p> <ul class="wp-block-list"> <li>What user data do I collect myself and how do I collect it?<br>(eg. newsletter forms, contact forms, comment systems)</li> <li>Which third-party services do I use on my site/app? Most likely these services also process user data in some way and <a href="https://www.iubenda.com/en/help/posts/5463">therefore must be included</a> in your policy.</li> </ul> <p>In the following section, we will go through the new fields that we have released to facilitate your register of data processing activities (you can find these fields in the customization window that shows up when you add a service). This will be done step by step in order to assist you in choosing the right option for your personal situation.</p> <h3 class="wp-block-heading">Label and Description</h3> <p>Those 2 fields are simply for your convenience to be able to describe the given service. An example for a label could be “DE data center” and the corresponding description could be “Frankfurt data center”.</p> <h3 class="wp-block-heading">Region</h3> <p>This is a field that only applies to some services where you can specify if you are keeping data in the EU. A good example of this is “Amazon Web services” (often abbreviated as “AWS”).</p> <h3 class="wp-block-heading">Custom personal data</h3> <p>A field that only some services have, that allows you to specify the personal data type collected through that service.</p> <h3 class="wp-block-heading">Legal basis for processing data</h3> <p>Under the GDPR, data can only be processed if there’s at least one lawful basis for doing so.</p> <p>The lawful bases are:</p> <ul class="wp-block-list"> <li>The user has given consent for one or more specific purposes.</li> <li>The data processing is necessary for the performance of a contract in which the user is a participant or necessary in order to take steps (requested by the user) prior to entering the contract.</li> <li>The processing is necessary for fulfilling a legal obligation to which the data controller is subject.</li> <li>The processing is necessary for protecting the vital interests of the user or of another person.</li> <li>The processing is necessary for performing a task carried out in the interest of the public or as contained under the official authority given to the data controller.</li> <li>The processing is necessary for the legitimate interests of the data controller or third party, except where overridden by the interests, rights and freedoms of the user, in particular where the user is a child.</li> </ul> <p>In our tool you can select from the following options:</p> <ul class="wp-block-list"> <li><strong>Consent:</strong> Consent means offering individuals real choice and control. Genuine consent should put individuals in charge, build trust and engagement, and enhance your reputation. This refers to all tracking tools that are cookie-based, for which you collect consent via the cookie banner.</li> <li><strong>Contract:</strong> All that you need to do in order to provide the service (hosting, etc). You can rely on this lawful basis if you need to process someone’s personal data: <ul class="wp-block-list"> <li>to fulfil your contractual obligations to them; or</li> <li>because they have asked you to do something before entering into a contract (for example providing a quote).</li> </ul> </li> <li><strong>Legal obligation:</strong> You can rely on this lawful basis if you need to process the personal data to comply with a common law or statutory obligation. This refers to invoicing for example.</li> <li><strong>Vital interest:</strong> You are likely to be able to rely on the so-called vital interests as your lawful basis if you need to process the personal data to protect someone’s life. This processing must be necessary. If you can reasonably protect the person’s vital interests in another less intrusive way, this basis will not apply to your case.</li> <li><strong>Public task:</strong> This is most relevant to public authorities, but it can apply to any organisation that exercises official authority or carries out tasks in the general public interest.</li> <li><strong>Legitimate interest:</strong> Legitimate interests is certainly the most flexible lawful basis for processing, but you cannot assume it will always be the most appropriate for your case. It is likely to be most appropriate where you use people’s data in ways they would reasonably expect and which have a minimal privacy impact, or where there is a compelling justification for the processing.</li> <li><strong>Special category data:</strong> Special category data is personal data which according to the GDPR is more sensitive, and therefore needs more protection. This includes for example information about an individual’s race, religion or health.</li> <li><strong>Criminal offence data:</strong> To process personal data about criminal convictions or offences, you must have both a lawful basis under Article 6 and either legal authority or official authority for the processing under Article 10.</li> </ul> <h3 class="wp-block-heading">Legal basis for data transfer outside of the EU</h3> <p>This only applies when you are transferring data outside of the EU so please choose accordingly.<br></p> <p>You can choose between the following options:</p> <ul class="wp-block-list"> <li><strong>No data transfer:</strong> self-explanatory.</li> <li><strong>Adequacy decisions:</strong> A decision adopted by the European Commission on the basis of Article 45 of Regulation (EU)2016/679, which establishes that a non-EU country ensures an adequate level of protection of personal data by reason of its domestic law or the international commitments it has entered into. </li> <li><strong>Binding corporate rules:</strong> Binding Corporate Rules (BCRs) are designed to allow multinational companies to transfer personal data from the European Economic Area (EEA) to their affiliates located outside of the EEA in compliance with the Article 47 of the GDPR. The procedure is designed to avoid you having to approach each individual data protection authority separately. <a href="https://gdpr.algolia.com/gdpr-article-47" target="_blank" rel="noopener">Further information can be found under Article 47.</a></li> <li><strong>Appropriate safeguards:</strong> In the absence of a adequacy decision pursuant to Article 45(3), a controller or processor may transfer personal data to a third country or an international organization only if the controller or processor has provided appropriate safeguards, and on condition that enforceable data subject rights and effective legal remedies for data subjects are available. <a href="https://gdpr.algolia.com/gdpr-article-46" target="_blank" rel="noopener">Further info can be found under Article 46.</a></li> <li><strong>Consent:</strong> Consent means offering individuals real choice and control. Genuine consent should put individuals in charge, build trust and engagement, and enhance your reputation. This refers to all tracking tools that are cookie-based, for which you collect consent via the cookie banner.</li> <li><strong>Standard data protection clauses adopted by the EU commission:</strong> The European Commission can decide that standard contractual clauses offer sufficient safeguards on data protection for the data to be transferred internationally. It has so far issued two sets of standard contractual clauses for data transfers from data controllers in the EU to data controllers established outside the EU or European Economic Area (EEA). Regulated by the GDPR and <a href="https://eur-lex.europa.eu/legal-content/EN/TXT/?uri=celex%3A32018R1725" target="_blank" rel="noopener">Regulation (EU) 2018/1725</a> (Data Protection Regulation applicable to the EU institutions, bodies, offices and agencies, “EUDPR”).</li> <li><strong>Public interest:</strong> This is mostly relevant to public authorities, but it can apply to any organization that exercises official authority or carries out tasks in the general public interest.</li> <li><strong>Establishment, exercise or defence of legal claims</strong>.</li> <li><strong>Vital interest:</strong> You are likely to be able to rely on the so-called vital interests as your lawful basis if you need to process the personal data to protect someone’s life. This processing must be necessary. If you can reasonably protect the person’s vital interests in another less intrusive way, this basis will not apply to your case.</li> </ul> <h3 class="wp-block-heading">Those related to the processing of personal data</h3> <p><strong>Controller</strong><br>Means any person or legal entity involved in determining the purpose and ways of processing the personal data.</p> <p><strong>Processors</strong><br>Means any person or legal entity involved in processing personal data on behalf of the controller.</p> <p><strong>Members of the controller organization</strong><br>A common example for this are the employees of the given company/organization.</p> <p><strong>Subjects</strong><br>Can be for example either the users of the given website or app, visitors of a physical store or paying clients.</p> <h3 class="wp-block-heading">Available rights</h3> <p>Under normal circumstances, matters that have “consent” as the legal basis for processing, need to have all of the rights selected. Our solution offers you the following options:</p> <ul class="wp-block-list"> <li><strong>Information:</strong> Individuals have the right to be informed about the collection and use of their personal data. This is a key transparency requirement under the GDPR.</li> <li><strong>Access:</strong> Individuals have the right to access their personal data and supplementary information. The right of access allows individuals to be aware of and verify the lawfulness of the processing.</li> <li><strong>Rectification:</strong> The GDPR includes a right for individuals to have inaccurate personal data rectified, or completed if it is incomplete. An individual can make a request for rectification verbally or in writing.</li> <li><strong>Erasure:</strong> The GDPR introduces a right for individuals to have personal data erased (also called the “right to be forgotten”). Individuals can make a request for erasure verbally or in writing.</li> <li><strong>Restrict processing:</strong> Individuals have the right to request the restriction or suppression of their personal data. This is however not an absolute right and only applies in certain circumstances.</li> <li><strong>Data portability:</strong> The right to data portability allows individuals to obtain and reuse their personal data for their own purposes across different services. It allows them to move, copy or transfer personal data easily from one IT environment to another in a safe and secure way, without affecting its usability.</li> <li><strong>Object:</strong> Individuals have the right to object to: <ul class="wp-block-list"> <li>processing based on legitimate interests or the performance of a task in the public interest/exercise of official authority (including profiling);</li> <li>direct marketing (including profiling); and</li> <li>processing for purposes of scientific/historical research and statistics.</li> </ul> </li> </ul> <h3 class="wp-block-heading">Retention policy</h3> <p>This field refers to how long data is being stored. The default option is “keeping the data for the time necessary to fulfill the purpose” and should apply to most cases. Otherwise, you can choose from a period of 1 up to 5 years.</p> <h3 class="wp-block-heading">Security measures</h3> <p>Common examples here are the used encryption method or vulnerability assessments/penetration tests meaning that your technical systems should be tested periodically in order to evaluate the safety and resilience of your systems.<br></p> <p>Another important measure is the so-called “backup and storage of backup media” which means that it is advisable to keep the backup media in a dedicated place accessible only to the personnel in charge. The safety of the place should be verified at least annually.</p> <p>It is also recommended to install and maintain a firewall. It is advisable to review the current configurations, manage permissions for system users, check that the system is up to date and finally proceed with the installation on portable devices. Having a firewall in place is however obviously nothing new in relation to the GDPR and should be regarded as a minimum security measure already provided for by current standards.</p> <p>From the tool you will be able to choose from the following options:</p> <ul class="wp-block-list"> <li><strong>Encryption:</strong> Encryption is a broadly used process whereby data gets turned into an encoded and unintelligible version, using encryption algorithms and an encryption key, and whereby a decryption key or code enables others to decode it again.</li> <li><strong>Anonymization:</strong> Recital 26 of the GDPR defines anonymized data as “data rendered anonymous in such a way that the data subject is not or no longer identifiable.”</li> <li><strong>Pseudonymization:</strong> Pseudonymization is the separation of data from direct identifiers so that linkage to an identity is not possible without additional information that is held separately. It may therefore reduce the risks associated with data processing, while also maintaining the data’s utility.</li> <li><strong>Auditing:</strong> Regular data audits alongside reviews and data management exercises are ongoing requirements to maintain compliance under the GDPR.</li> <li><strong>Access limitation:</strong> This refers to limited access to any personally identifiable data that is collected or stored from any individual in the European Union.</li> </ul> <h2 class="wp-block-heading">What does the button “Adding alternates” mean?</h2> <p>To thoroughly describe the processing as required under the GDPR, you must be very granular in describing your data collection practices. A common scenario is that of a website having multiple contact forms, where each form is aimed at different individuals or for which the data is shared with different parties. Another example is having two different newsletters for different user-groups or customers. </p> <p><strong>Our Register of Data Processing Activities</strong> <strong>tool therefore allows you to add different versions of the same service</strong>.</p> <h2 class="wp-block-heading">Practical Examples</h2> <p>Let’s now go through a range of specific examples to make the above information more practical including our “alternate options”:</p> <div class="accordion my-5" id="accordionExamples"> <div class="card"> <div class="card-header" id="headingOne"> <h5 class="mb-0"> <button class="btn btn-link pl-0 collapsed" type="button" data-toggle="collapse" data-target="#collapseOne" aria-expanded="false" aria-controls="collapseOne"> 1. Site area </button> </h5> </div> <div id="collapseOne" class="collapse" aria-labelledby="headingOne" data-parent="#accordionExamples"> <div class="card-body"> <p>Example Inc. adds a site area and configures the privacy policy, cookie policy, privacy controls and cookie solution, and the terms of service.</p> <p>For the privacy policy, the following is done:</p> <p><strong>members:</strong> Here we set the global members for each role that is valid for the entire area. Members can also be specified on a per-service basis.<br><strong>controller:</strong> Example Inc. (the owner)<br><strong>members of the controller organization:</strong> employees<br><strong>processors:</strong><br><strong>subjects:</strong> users of the site</p> </div> </div> </div> <div class="card"> <div class="card-header" id="headingTwo"> <h5 class="mb-0"> <button class="btn btn-link pl-0 collapsed" type="button" data-toggle="collapse" data-target="#collapseTwo" aria-expanded="false" aria-controls="collapseTwo"> 2. Data centers </button> </h5> </div> <div id="collapseTwo" class="collapse" aria-labelledby="headingTwo" data-parent="#accordionExamples"> <div class="card-body"> <p><strong>name:</strong> Example Inc.</p> <h6>alternate_default</h6> <p><strong>label:</strong> DE data center<br><strong>description:</strong> Frankfurt data center<br><strong>region:</strong> EU<br><strong>legal basis for processing:</strong> contract<br><strong>those who process the personal data:</strong> owner, employees (those who have been set at the site level)<br><strong>subjects:</strong> users of the website<br><strong>legal basis for data transfer:</strong> no data transfer<br><strong>available rights:</strong> none (since it would not be possible to provide the service if they object to processing from Example Inc.)<br><strong>retention policy:</strong> keeping the data for the time necessary to fulfill the purpose (default option)<br><strong>security measures:</strong> tbd</p> <h6>alternate_1</h6> <p><strong>label:</strong> NL data center<br><strong>description:</strong> Amsterdam data center<br><strong>region:</strong> EU<br><strong>legal basis for processing:</strong> contract<br><strong>those who process the personal data:</strong> owner, employees (those who have been set at the site level)<br><strong>subjects:</strong> users of the website<br><strong>legal basis for data transfer:</strong> no data transfer<br><strong>available rights:</strong> none (since it would not be possible to provide the service if they object to processing from Example Inc.)<br><strong>retention policy:</strong> keeping the data for the time necessary to fulfill the purpose (default option)<br><strong>security measures:</strong> tbd</p> </div> </div> </div> <div class="card"> <div class="card-header" id="headingThree"> <h5 class="mb-0"> <button class="btn btn-link pl-0 collapsed" type="button" data-toggle="collapse" data-target="#collapseThree" aria-expanded="false" aria-controls="collapseThree"> 3. Google Analytics </button> </h5> </div> <div id="collapseThree" class="collapse" aria-labelledby="headingThree" data-parent="#accordionExamples"> <div class="card-body"> <p>(if you do not use google analytics on your website or app you can simply insert another analytics tool here)</p> <p><strong>name:</strong> Google Analytics</p> <h6>alternate_default</h6> <p><strong>label:</strong> Google Analytics<br><strong>description:</strong> Google Analytics tracking tool<br><strong>legal basis for processing:</strong> consent<br><strong>those who process the personal data:</strong> owner, employees (of the given company)<br><strong>subjects:</strong> users of the website<br><strong>legal basis for data transfer:</strong> consent<br><strong>available rights:</strong> information, access, rectification, erasure, restrict processing, data portability, object<br><strong>retention policy:</strong> keeping the data for the time necessary to fulfill the purpose (default option)</p> </div> </div> </div> <div class="card"> <div class="card-header" id="headingFour"> <h5 class="mb-0"> <button class="btn btn-link pl-0 collapsed" type="button" data-toggle="collapse" data-target="#collapseFour" aria-expanded="false" aria-controls="collapseFour"> 4. Mailing list and newsletter </button> </h5> </div> <div id="collapseFour" class="collapse" aria-labelledby="headingFour" data-parent="#accordionExamples"> <div class="card-body"> <p><strong>name:</strong> mailing and newsletter</p> <h6>alternate_default</h6> <p><strong>label:</strong> main newsletter (remember that you can have more than one newsletter or mailing list)<br><strong>description:</strong> main newsletter mailing list<br><strong>custom personal data:</strong> email<br><strong>legal basis for processing:</strong> consent<br><strong>those who process the personal data:</strong> owner, employees (of the given company)<br><strong>subjects:</strong> users of the website<br><strong>legalbasis for data transfer:</strong> no data transfer<br><strong>available rights:</strong> information, access, rectification, erasure, restrict processing, data portability, object<br><strong>retention policy:</strong> keeping the data for the time necessary to fulfill the purpose (default option)</p> <h6>alternate_1</h6> <p><strong>label:</strong> main drip (referring to drip campaigns and not the standard newsletter)<br><strong>description:</strong> drip campaigns<br><strong>custom personal data:</strong> email<br><strong>legal basis for processing:</strong> consent<br><strong>those who process the personal data:</strong> owner, employees<br><strong>subjects:</strong> users of the website<br><strong>legal basis for data transfer:</strong> no data transfer<br><strong>available rights:</strong> information, access, rectification, erasure, restrict processing, data portability, object<br><strong>retention policy:</strong> keeping the data for the time necessary to fulfill the purpose (default option)<br><strong>security measures:</strong> tbd</p> <h6>alternate_2</h6> <p><strong>label:</strong> secondary product newsletter<br><strong>description:</strong> “”<br><strong>custom personal data:</strong> email<br><strong>legal basis for processing:</strong> consent<br><strong>those who process the personal data:</strong> owner, employees<br><strong>subjects:</strong> users of the website<br><strong>legal basis for data transfer:</strong> no data transfer<br><strong>available rights:</strong> information, access, rectification, erasure, restrict processing, data portability, object<br><strong>retention policy:</strong> keeping the data for the time necessary to fulfill the purpose (default option)<br><strong>security measures:</strong> tbd</p> <h6>alternate_3</h6> <p><strong>label:</strong> secondary product drip<br><strong>description:</strong> “”<br><strong>custom personal data:</strong>e mail<br><strong>legal basis for processing:</strong> consent<br><strong>those who process the personal data:</strong> owner, employees<br><strong>subjects:</strong> users of the website<br><strong>legal basis for data transfer:</strong> no data transfer<br><strong>available rights:</strong> information, access, rectification, erasure, restrict processing, data portability, object<br><strong>retention policy:</strong> keeping the data for the time necessary to fulfill the purpose (default option)<br><strong>security measures:</strong> tbd</p> <h6>alternate_4</h6> <p><strong>label:</strong> Affiliates newsletter<br><strong>description:</strong> Newsletter for the affiliates<br><strong>custom personal data:</strong> email<br><strong>legal basis for processing:</strong> consent<br><strong>those who process the personal data:</strong> owner, employees, agency x (who is managing the affiliate campaigns)<br><strong>subjects:</strong> users of the website<br><strong>lgal basis for data transfer:</strong> no data transfer<br><strong>available rights:</strong> information, access, rectification, erasure, restrict processing, data portability, object<br><strong>retention policy:</strong> keeping the data for the time necessary to fulfill the purpose (default option)<br><strong>security measures:</strong> tbd</p> </div> </div> </div> <div class="card"> <div class="card-header" id="headingFive"> <h5 class="mb-0"> <button class="btn btn-link pl-0 collapsed" type="button" data-toggle="collapse" data-target="#collapseFive" aria-expanded="false" aria-controls="collapseFive"> 5. Affiliate program provider </button> </h5> </div> <div id="collapseFive" class="collapse" aria-labelledby="headingFive" data-parent="#accordionExamples"> <div class="card-body"> <p><strong>name:</strong> referral candy</p> <h6>alternate_default</h6> <p><strong>label:</strong> main Referral Candy account<br><strong>description:</strong> “”<br><strong>legal basis for processing:</strong> consent<br><strong>those who process the personal data:</strong> owner, employees, agency x (who is managing the affiliate campaigns)<br><strong>subjects:</strong> users of the website<br><strong>legal basis for data transfer:</strong> consent<br><strong>available rights:</strong> information, access, rectification, erasure, restrict processing, data portability, object<br><strong>retention policy:</strong> keeping the data for the time necessary to fulfill the purpose (default option)<br><strong>security measures:</strong> tbd</p> <h6>alternate_1</h6> <p><strong>label:</strong> Referral Candy account for secondary product<br><strong>description:</strong> “”<br><strong>legal basis for processing:</strong> consent<br><strong>those who process the personal data:</strong> owner, employees, agency x (who is managing the affiliate campaigns)<br><strong>subjects:</strong> users of the website<br><strong>legal basis for data transfer:</strong> consent<br><strong>available rights:</strong> information, access, rectification, erasure, restrict processing, data portability, object<br><strong>retention policy:</strong> keeping the data for the time necessary to fulfill the purpose (default option)<br><strong>security measures:</strong> tbd</p> </div> </div> </div> <div class="card"> <div class="card-header" id="headingSix"> <h5 class="mb-0"> <button class="btn btn-link pl-0 collapsed" type="button" data-toggle="collapse" data-target="#collapseSix" aria-expanded="false" aria-controls="collapseSix"> 6. Employees custom area </button> </h5> </div> <div id="collapseSix" class="collapse" aria-labelledby="headingSix" data-parent="#accordionExamples"> <div class="card-body"> <p>The user adds a custom area and calls it “employees”, to describe the personal data it processes of employees and the purposes.</p> <p><strong>members:</strong><br><strong>controller:</strong> Example Inc. (the owner)<br><strong>members of the controller organization:</strong> HR department<br><strong>processors:</strong> Mr X, Mr Y<br><strong>subjects:</strong> employees, consultants</p> </div> </div> </div> <div class="card"> <div class="card-header" id="headingSeven"> <h5 class="mb-0"> <button class="btn btn-link pl-0 collapsed" type="button" data-toggle="collapse" data-target="#collapseSeven" aria-expanded="false" aria-controls="collapseSeven"> 7. Payroll </button> </h5> </div> <div id="collapseSeven" class="collapse" aria-labelledby="headingSeven" data-parent="#accordionExamples"> <div class="card-body"> <p><strong>name:</strong> payroll elaboration</p> <h6>alternate_default</h6> <p><strong>legal basis for processing:</strong> legal obligation<br><strong>those who process the personal data:</strong> owner, employees, HR department, Mr X, Mr Y<br><strong>subjects:</strong> employees, consultants<br><strong>legal basis for data transfer:</strong> no data transfer<br><strong>available rights:</strong> none<br><strong>retention policy:</strong> keeping the data for the time necessary to fulfill the purpose (default option)<br><strong>security measures:</strong> tbd</p> </div> </div> </div> <div class="card"> <div class="card-header" id="headingEight"> <h5 class="mb-0"> <button class="btn btn-link pl-0 collapsed" type="button" data-toggle="collapse" data-target="#collapseEight" aria-expanded="false" aria-controls="collapseEight"> 8. Employee time tracking software </button> </h5> </div> <div id="collapseEight" class="collapse" aria-labelledby="headingEight" data-parent="#accordionExamples"> <div class="card-body"> <p><strong>name:</strong> “Timely” (employee time tracking software)</p> <h6>alternate_default</h6> <p><strong>legal basis for processing:</strong> contract<br><strong>those who process the personal data:</strong> owner, employees, HR department, Mr X, Mr Y<br><strong>subjects:</strong> employees, consultants<br><strong>legal basis for data transfer:</strong> consent<br><strong>available rights:</strong> none<br><strong>retention policy:</strong> keeping the data for the time necessary to fulfill the purpose (default option)<br><strong>security measures:</strong> tbd</p> </div> </div> </div> <div class="card"> <div class="card-header" id="headingNine"> <h5 class="mb-0"> <button class="btn btn-link pl-0 collapsed" type="button" data-toggle="collapse" data-target="#collapseNine" aria-expanded="false" aria-controls="collapseNine"> 9. Job interview custom area </button> </h5> </div> <div id="collapseNine" class="collapse" aria-labelledby="headingNine" data-parent="#accordionExamples"> <div class="card-body"> <p>The user adds a custom area and calls it “job interview”, to describe the personal data he uses of candidates and the purposes.</p> <p><strong>members:</strong><br><strong>controller:</strong> Example Inc. (the owner)<br><strong>members of the controller organization:</strong> employees, HR department<br><strong>processors:</strong><br><strong>subjects:</strong> job candidates</p> </div> </div> </div> <div class="card"> <div class="card-header" id="headingTen"> <h5 class="mb-0"> <button class="btn btn-link pl-0 collapsed" type="button" data-toggle="collapse" data-target="#collapseTen" aria-expanded="false" aria-controls="collapseTen"> 10. Candidate evaluation </button> </h5> </div> <div id="collapseTen" class="collapse" aria-labelledby="headingTen" data-parent="#accordionExamples"> <div class="card-body"> <p><strong>name:</strong> candidate evaluation</p> <h6>alternate_default</h6> <p><strong>legal basis for processing:</strong> consent<br><strong>those who process the personal data:</strong> owner, employees, HR department<br><strong>subjects:</strong> candidates<br><strong>legal basis for data transfer:</strong> no data transfer<br><strong>available rights:</strong> none<br><strong>retention policy:</strong> keeping the data for the time necessary to fulfill the purpose (default option)<br><strong>security measures:</strong> tbd</p> </div> </div> </div> </div> <div class="text-center py-5 hide-from-amp"> <a class="btn btn-xl btn-primary text-white px-5 py-3 text-lg sans-serif lightbox" href="https://www.iubenda.com/en/start_project_modal">Start generating</a> </div> </div> <div class="help-tpl__still-questions-section mt-5 pt-5"> <h4 class="mb-3">Still have questions?</h4> <a href="/en/help/13053" class="btn btn-dark-gray txt-dark d-block d-lg-inline-block mb-2 mb-lg-0">Attend one of our free webinars</a> <a href="mailto:info@iubenda.com" class="btn btn-dark-gray txt-dark d-block d-lg-inline-block mb-2 mb-lg-0" data-elevio-module="2" data-elevio-style="nothing">Email us</a> <a href="#" class="btn btn-dark-gray txt-dark d-block d-lg-inline-block" data-elevio-module="9" data-elevio-style="nothing">Live chat</a> </div> </div>  </div> </div> </section> <script nonce="c856b8eb0cb2afb2407217988159ffb2d256798704f2f2e342ef86903222cc36"> //<![CDATA[ (function(w,d,t,u,n,s,e){w['SwiftypeObject']=n;w[n]=w[n]||function(){ (w[n].q=w[n].q||[]).push(arguments);};s=d.createElement(t); 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</script> <a href="https://www.iubenda.com/dsar-form/en/5bcb8bf5-5fe3-43fe-ae11-2065200c7827" class="iubenda-white iubenda-embed" title="My rights">My rights</a> <script nonce="c856b8eb0cb2afb2407217988159ffb2d256798704f2f2e342ef86903222cc36"> //<![CDATA[ (function (w, d) { var loader = function () { var s = d.createElement("script"), tag = d.getElementsByTagName("script")[0]; s.src = "https://cdn.iubenda.com/iubenda.js"; tag.parentNode.insertBefore(s, tag); }; if (w.addEventListener) { w.addEventListener("load", loader, false); } else if (w.attachEvent) { w.attachEvent("onload", loader); } else { w.onload = loader; } })(window, document); //]]> </script> <li><a href="https://www.iubenda.com/whistleblowing-form/en/7d7ca782-3805-4ce2-ae0b-5b57f53162d5" class="iubenda-white iubenda-embed" title="Whistleblower Form">Whistleblower Form</a></li> <script nonce="c856b8eb0cb2afb2407217988159ffb2d256798704f2f2e342ef86903222cc36"> //<![CDATA[ (function (w,d) {var loader = function () {var s = 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footer-certificates"> <img height="75" alt="CMP Partner badge" class="mr-3 mb-3" data-lazy-src="/assets/site/general/cmp_badge_en-3d95a73213cca3ef66050653cc124af032a115c33f225a895c6587e7665f2d0f.svg" src="data:image/gif;base64,R0lGODlhAQABAIAAAP///wAAACH5BAEAAAAALAAAAAABAAEAAAICRAEAOw==" /> <noscript> <img height="75" alt="CMP Partner badge" class="mr-3 mb-3" src="/assets/site/general/cmp_badge_en-3d95a73213cca3ef66050653cc124af032a115c33f225a895c6587e7665f2d0f.svg" /> </noscript> <a href="/assets/site/general/iubenda_iso_certificate-02df3bf20f10947e36649d790bb65e06f4f8df96b0bd26c4d1b7bd1d01fb4311.pdf" target="_blank"><img height="85" alt="ISO 27001 certificate" data-lazy-src="/assets/site/general/marchio_certification_ISO_IEC_27001-b48149ce6e055a2caa00f0961394ce95d4ae4f31fbcc7957a1851c213b2f6bff.png" src="data:image/gif;base64,R0lGODlhAQABAIAAAP///wAAACH5BAEAAAAALAAAAAABAAEAAAICRAEAOw==" /> <noscript> <img height="85" alt="ISO 27001 certificate" 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