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International Documents | Office of the University Registrar (OUR)
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id="block-sitefarm-one-breadcrumbs" class="l-page-title__breadcrumb block block-system block-system-breadcrumb-block panel o-box"> <nav aria-labelledby="system-breadcrumb"> <header id="system-breadcrumb" class="visually-hidden">Breadcrumb</header> <ol class="breadcrumbs"> <li> <a href="/">Office of the University Registrar (OUR)</a> </li> <li> <a href="/records">Academic Records</a> </li> <li> International Documents </li> </ol> </nav> </div> </div> </div> <div class="l-container"> <section class=" l-basic--flipped "> <div class="l-content"> <div class="region region-content"> <article> <div class="u-space--no-margin-collapse node__content"> <div class="layout layout--onecol"> <div class="layout__region layout__region--content"> <div class="block block-layout-builder block-field-blocknodesf-pagebody"> <div class="clearfix text-formatted field field--name-body field--type-text-with-summary field--label-hidden field__item"></div> </div> <div class="block block-layout-builder block-extra-field-blocknodesf-pagecontent-moderation-control"> </div> </div> </div> </div> </article> <div id="block-requestingadocumentforinternationaluse" class="category-brand--bodega collapse block block-block-content block-block-content9057184b-29b7-4c27-8bd4-74ef8f51c005 panel o-box"> <h2 class="collapse__title collapse__title--closed"> Requesting a Document for International Use </h2> <div class="collapse__content u-hidden--visually"> <div class="clearfix text-formatted field field--name-body field--type-text-with-summary field--label-hidden field__item"><p>Students often face the challenge of providing official documents to foreign agencies and governments. The availability of Official documents produced by the Office of the University Registrar may vary due to when a service is available. To check the availability of a document, refer to the<span> </span><span><a href="https://registrarnew.sf.ucdavis.edu/records/international#u_intl_availabilitychart">Document Availability</a></span><span> </span>table below.</p> <p>Processing times for available services are listed in the<span> </span><span><a href="https://registrarnew.sf.ucdavis.edu/records/international#u_intl_proctimelinechart">Processing Timeline</a></span><span> </span>table below. A delay in the processing of documents may result from incomplete requests. Delays may be avoided by ensuring a request for a document is complete as well as the proper document is being requested that best fits your needs and circumstances. A review of the official documents produced by the Office of the University Registrar is located on the<span> </span><a href="https://registrarnew.sf.ucdavis.edu/records/">Academic Records webpage</a>.</p></div> </div> </div> <div id="block-documentavailability-2" class="category-brand--admin-blue collapse block block-block-content block-block-contentaa06cf4a-41a5-413c-b2e7-7a8f880e58d4 panel o-box"> <h2 class="collapse__title collapse__title--closed"> Document Availability </h2> <div class="collapse__content u-hidden--visually"> <div class="clearfix text-formatted field field--name-body field--type-text-with-summary field--label-hidden field__item"><div> <div role="region" aria-label="Scrollable Table" tabindex="0" class="responsive-table"><table> <thead> <tr> <th>Student Category</th> <th>Services Available</th> <th>Services Available Three to Four Weeks After Term</th> <th>Services Available Two Months After Term</th> <th>Services Available Four Months After Term</th> </tr> </thead> <tbody> <tr> <td>Currently Enrolled</td> <td>Enrollment Verification; Official Transcript</td> <td>Enrollment Verification with GPA; Official Transcript with current term grades</td> <td>Not Applicable</td> <td>Not Applicable</td> </tr> <tr> <td>Not Currently Enrolled</td> <td>Enrollment Verification; Official Transcript</td> <td>Not Applicable</td> <td>Not Applicable</td> <td>Not Applicable</td> </tr> <tr> <td>Currently Enrolled and Filed to Graduate</td> <td>Enrollment Verification; Official Transcript</td> <td>Official Transcript with current term grades; Completion of Undergraduate Degee Requirements Verification</td> <td>Degree Verification; Official Transcript with Degree Posting</td> <td>Diploma</td> </tr> <tr> <td>Not Currently Enrolled and Filed to Graduate</td> <td>Enrollment Verification; Official Transcript; Completion of Undergraduate Degee Requirements Verification</td> <td>Not Applicable</td> <td>Degree Verification; Official Transcript with Degree Posting</td> <td>Diploma</td> </tr> <tr> <td>Degree Awarded (posted)</td> <td>Degree Verification; Official Transcript with Degree Posting</td> <td>Not Applicable</td> <td>Not Applicable</td> <td>Diploma</td> </tr> </tbody> </table></div> </div></div> </div> </div> <div id="block-verificationservicesprocessingtimelines" class="category-brand--primary collapse block block-block-content block-block-contente362c80f-ac58-4c3c-995b-1d3113f0b66b panel o-box"> <h2 class="collapse__title collapse__title--closed"> Verification Services Processing Timelines </h2> <div class="collapse__content u-hidden--visually"> <div class="clearfix text-formatted field field--name-body field--type-text-with-summary field--label-hidden field__item"><p><a href="/records/transcripts/order"><strong>Official Transcript</strong></a><strong>: </strong>One to three business days.</p><p><a href="/records/verifications"><strong>Education Verification</strong></a><strong>:</strong> One to three business days.</p><p><strong>Completion of Undergraduate Degree Requirements Verification; </strong><a href="/registration/leave/graduate/">must apply to graduate</a>.</p><ul><li>Enrolled: Three to four weeks after last day of the term enrolled.</li><li>Not Enrolled: One to two weeks.</li></ul><p><a href="/records/diploma"><strong>Original Diploma</strong></a><strong>: </strong>Four months after date of graduation; see<span> </span><a href="https://registrar.ucdavis.edu/records/diploma.cfm">Diplomas</a>.</p><p><a href="/records/diploma"><strong>Replacement/Re-Issued Diploma</strong></a><strong>: </strong>Four to six weeks; see<span> </span><a href="https://registrar.ucdavis.edu/records/diploma.cfm">Diplomas</a>.</p><p>Delivery time estimate by<span> </span><a href="https://www.usps.com/welcome.htm">United States Postal Service</a><span> </span>(USPS) is three days for domestic mail and no delivery window estimate available for first-class international mail.</p></div> </div> </div> <div id="block-requestfornotarizationofadocumentforinternationaluse" class="category-brand--centennial-walk-gray collapse block block-block-content block-block-content0ff43f2f-80a2-4145-a3c9-320d14296fd2 panel o-box"> <h2 class="collapse__title collapse__title--closed"> Request for Notarization of a Document for International Use </h2> <div class="collapse__content u-hidden--visually"> <div class="clearfix text-formatted field field--name-body field--type-text-with-summary field--label-hidden field__item"><p>The Office of the University Registrar is often requested to notarize documents when it is necessary for a student to provide proof the contents of the original or photocopy of an official document are true, accurate, complete, and that all signatures therein are authentic and genuine.</p> <p>To request a notary, submit a completed<span> </span><a href="https://local-resources.ucdavis.edu/local_resources/forms/D073-notary.pdf">Request for Notarization form</a><span> </span>to the<span> </span><a href="/contact/">Office of the University Registrar</a> <strong>with</strong><span> </span>your request for an<span> </span><a href="/records/">official document</a>. Refer to <a href="/records/notary">Notary Services </a>for information regarding request types to determine if an official document is required for your notary request. The availability and processing time for a notary request may vary depending on the type of document notarized. See<span> </span><a href="/records/international#u_notary_availabilitychart">Document Availability</a><span> </span>and<span> </span><a href="/records/notary#u_notary_proctimelinechart">Notary Processing Timeline</a><span> </span>charts for more information.</p> <p><strong>Note</strong>: Notary requests involving diplomas may not be issued if a student accounting hold exists on your academic record. If such a hold is present, contact<span> </span><a href="http://studentaccounting.ucdavis.edu/">Student Accounting</a><span> </span>for further information.</p></div> </div> </div> </div> </div> <aside class="l-sidebar-second"> <div class="region region-sidebar-second"> <nav aria-labelledby="block-academicrecords-menu" id="block-academicrecords" class="sub-nav panel o-box"> <h2 class="sub-nav__title visually-hidden" id="block-academicrecords-menu">Academic Records</h2> <ul class="sub-nav__menu menu" suggestion="subnav"> <li class="menu-item"> <a href="/records/verifications" title="Education & Degree Verifications" data-drupal-link-system-path="node/391">Education & Degree Verifications</a> </li> <li class="menu-item"> <a href="/records/diploma" title="Diplomas" data-drupal-link-system-path="node/396">Diplomas</a> </li> <li class="menu-item"> <a href="/records/transfer-credit" title="Transfer Credit" data-drupal-link-system-path="node/3311">Transfer Credit</a> </li> <li class="menu-item"> <a href="/records/transcripts" title="Official Academic Transcript" data-drupal-link-system-path="node/356">Official Academic Transcript</a> </li> <li class="menu-item"> <a href="/records/notary" title="Notary Services" data-drupal-link-system-path="node/406">Notary Services</a> </li> <li class="menu-item"> <a href="/records/student-conduct-responsibilities" title="Student Conduct & Responsibilities" data-drupal-link-system-path="node/4286">Student Conduct & Responsibilities</a> </li> <li class="menu-item"> <a href="/records/grades" title="Grades & Grading" data-drupal-link-system-path="node/411">Grades & Grading</a> </li> <li class="menu-item"> <a href="/records/changes-major-minor" title="Declaration & Change of Degree, Major or Minor" data-drupal-link-system-path="node/471">Declaration & Change of Degree, Major or Minor</a> </li> <li class="menu-item"> <a href="/records/changes-personal-information" title="Update Personal Information" data-drupal-link-system-path="node/476">Update Personal Information</a> </li> <li class="menu-item"> <a href="/records/retroactive" title="Retroactive Actions & General Appeal" data-drupal-link-system-path="node/486">Retroactive Actions & General Appeal</a> </li> <li class="menu-item"> <a href="/records/privacy" data-drupal-link-system-path="node/491">Official Privacy Notifications</a> </li> <li class="menu-item menu-item--active-trail"> <a href="/records/international" title="International Documents" data-drupal-link-system-path="node/526" class="is-active" aria-current="page">International Documents</a> </li> <li class="menu-item"> <a href="/records/credit-exam" title="Credit By Examination" data-drupal-link-system-path="node/466">Credit By Examination</a> </li> <li class="menu-item"> <a href="/records/honors-awards" title="Honors & Awards" data-drupal-link-system-path="node/4276">Honors & Awards</a> </li> </ul> </nav> </div> </aside> </section> </div> <div class="l-container"> </div> </main> <footer class="l-footer footer dark-background"> <div class="l-container"> <div class="footer-spacer"> <div class="footer-spacer__logo"> <a href="https://www.ucdavis.edu/"><img src="/profiles/sitefarm/themes/sitefarm_one/images/aggie-logo-white.svg" class="ucd-logo" alt="UC Davis footer logo" width="180" height="140" loading="lazy" /></a> </div> </div> <div class="region region-footer-credits"> <div id="block-sitefarm-one-uccredits" class="uc-footer block block-uc-credits block-uc-credits-block"> <ul class="list--pipe"> <li><a href="/about/contact">Questions or comments?</a></li> <li><a href="http://ucdavis.edu/help/privacy-accessibility.html">Privacy & Accessibility</a></li> <li><a href="/sitemap">Sitemap</a></li> <li>Last update: March 11, 2021</li> </ul> <p>Copyright © The Regents of the University of California, Davis campus. 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