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</li> </ul> </div>   <div class="content"> <div class="wrapper"> <div class="content-block"> <h2>Behind the Scenes – Managing Artifact Documentation at the WDM</h2> <div class="blog-detail-top"> <div class="home-news-date-wrap" style="display:none;"> <div class="home-news-date"> <span class="date">02</span> <span class="month">Oct</span> <span class="year">2024</span> </div> </div> <div> <img src="https://wdm.ca/wp-content/uploads/2024/10/Page-16-17_WDMSparks_2024_Oct-Dec_Feature_Image-1_IMG_0899-825x510.jpg" style="width:65% !important;"> </div> </div> <p><p>Did you know that every WDM artifact has a file of documents held centrally in the WDM鈥檚 Corporate Office in Saskatoon?</p> <p>Artifact files hold documents such as donation agreements, photographs, written histories of the items or the families who owned them, records of repairs and inspections, or correspondence and research materials relating to the artifact. Managing the records for a museum collection takes a lot of work, but it鈥檚 something most people rarely have a chance to see or learn about.</p> <p>As part of the WDM鈥檚 75<sup>th</sup> anniversary celebrations this year, we鈥檙e looking back at how the way we document our Collection has evolved since 1949.</p> <p><strong>Document storage</strong></p> <figure id="attachment_35733" aria-describedby="caption-attachment-35733" style="width: 300px" class="wp-caption alignright"><a href="https://wdm.ca/wp-content/uploads/2024/10/Artifact-Register.jpg"><img fetchpriority="high" decoding="async" class="wp-image-35733 size-medium" src="https://wdm.ca/wp-content/uploads/2024/10/Artifact-Register-300x300.jpg" alt="" width="300" height="300" srcset="https://wdm.ca/wp-content/uploads/2024/10/Artifact-Register-300x300.jpg 300w, https://wdm.ca/wp-content/uploads/2024/10/Artifact-Register-1024x1024.jpg 1024w, https://wdm.ca/wp-content/uploads/2024/10/Artifact-Register-150x150.jpg 150w, https://wdm.ca/wp-content/uploads/2024/10/Artifact-Register-768x768.jpg 768w, https://wdm.ca/wp-content/uploads/2024/10/Artifact-Register-1536x1536.jpg 1536w, https://wdm.ca/wp-content/uploads/2024/10/Artifact-Register-600x600.jpg 600w, https://wdm.ca/wp-content/uploads/2024/10/Artifact-Register-100x100.jpg 100w, https://wdm.ca/wp-content/uploads/2024/10/Artifact-Register.jpg 2000w" sizes="(max-width: 300px) 100vw, 300px" /></a><figcaption id="caption-attachment-35733" class="wp-caption-text"><span style="font-size: 10pt;">Original WDM accession register. Part of the page shown here has been blurred to protect donor information</span></figcaption></figure> <p>Until the WDM鈥檚 Corporate Office opened in Saskatoon in 1984, artifact records were held at each museum location. Today, every artifact file is stored at the Corporate Office. In the early days of the WDM, because of the volume of artifacts the WDM was collecting every year, it was difficult to manage the records for so many different objects. By 1977, only a small percentage of the WDM鈥檚 Collection had files like these.</p> <p>The very first artifacts in the WDM鈥檚 Collection were tracked in a large, handwritten ledger. Organized by object type, each page has around 40 lines, with one artifact per line.</p> <p>Notebooks and catalogue cards were also used to track artifacts and donors in the early years, but these generally recorded only basic information. Usually all that was recorded was what type of object was donated, its accession number and the name of the donor. Legal documents such as transfer of ownership forms were also kept. Eventually, file folders became the primary and default way we store our artifact records.</p> <p>Originally, these folders were organized either by donor surname (in Yorkton and North Battleford) or by artifact accession number (in Saskatoon and Moose Jaw). An accession number is a unique identifier given to each artifact to make it easier to track and document.</p> <figure id="attachment_35734" aria-describedby="caption-attachment-35734" style="width: 337px" class="wp-caption alignright"><a href="https://wdm.ca/wp-content/uploads/2024/10/Old-filing-Cabinet.jpg"><img decoding="async" class="wp-image-35734" src="https://wdm.ca/wp-content/uploads/2024/10/Old-filing-Cabinet-300x169.jpg" alt="" width="337" height="190" srcset="https://wdm.ca/wp-content/uploads/2024/10/Old-filing-Cabinet-300x169.jpg 300w, https://wdm.ca/wp-content/uploads/2024/10/Old-filing-Cabinet-768x432.jpg 768w, https://wdm.ca/wp-content/uploads/2024/10/Old-filing-Cabinet-600x338.jpg 600w, https://wdm.ca/wp-content/uploads/2024/10/Old-filing-Cabinet.jpg 999w" sizes="(max-width: 337px) 100vw, 337px" /></a><figcaption id="caption-attachment-35734" class="wp-caption-text"><span style="font-size: 10pt;">WDM collections vault, 2018</span></figcaption></figure> <p>Once the Corporate Office opened, the process of centralizing all records in Saskatoon began, though this wasn鈥檛 completed until 2023. Most of these files are now arranged by accession number, though some are still arranged by donor name. All folders will eventually be converted to being labeled and sorted by accession number, but relabeling and reorganizing so many files will take time.</p> <p>By 2018, the document storage vault in the Corporate Office was home to 27 filing cabinets to store all these folders. However, as the artifact collection continued to grow, space for new records was growing tight. Curatorial staff recognized that storage space would soon run out and began looking for solutions.</p> <p>In 2019, the WDM received a grant from the Museums Assistance Program, funded by the Department of Canadian Heritage, to have new, high density mobile shelving installed in the storage vault. This new storage system increased storage capacity of the vault to at least three times what it had been able to accommodate before.</p> <figure id="attachment_35735" aria-describedby="caption-attachment-35735" style="width: 328px" class="wp-caption alignright"><a href="https://wdm.ca/wp-content/uploads/2024/10/New-Collections-Vault-1.jpg"><img decoding="async" class="wp-image-35735" src="https://wdm.ca/wp-content/uploads/2024/10/New-Collections-Vault-1-300x170.jpg" alt="" width="328" height="186" srcset="https://wdm.ca/wp-content/uploads/2024/10/New-Collections-Vault-1-300x170.jpg 300w, https://wdm.ca/wp-content/uploads/2024/10/New-Collections-Vault-1-1024x579.jpg 1024w, https://wdm.ca/wp-content/uploads/2024/10/New-Collections-Vault-1-768x434.jpg 768w, https://wdm.ca/wp-content/uploads/2024/10/New-Collections-Vault-1-600x339.jpg 600w, https://wdm.ca/wp-content/uploads/2024/10/New-Collections-Vault-1.jpg 1058w" sizes="(max-width: 328px) 100vw, 328px" /></a><figcaption id="caption-attachment-35735" class="wp-caption-text"><span style="font-size: 10pt;">WDM collections vault after the installation of rolling storage shelves, 2019</span></figcaption></figure> <p>The new shelving in the vault has made it easier to look up information on artifacts and ensures that there is ample room for document storage as the WDM artifact collection continues to grow. Maintaining accurate and organized records is important for helping us understand and care for our artifacts, and they help us preserve valuable information on the histories of the objects in our Collection.</p> </p> <div class="clear"></div> </div> </div> <div class="wrapper"> <div class="content-block"> <div id="comments" class="news-comments"> <ul> <li id="comment-22178" class="comment even thread-even depth-1 parent"> <article id="div-comment-22178" class="comment-body"> <footer class="comment-meta"> <div class="comment-author vcard"> <img alt='' src='https://secure.gravatar.com/avatar/9d98608ba537d615bfb0b768f0d819cd?s=56&d=mm&r=g' srcset='https://secure.gravatar.com/avatar/9d98608ba537d615bfb0b768f0d819cd?s=112&d=mm&r=g 2x' class='avatar avatar-56 photo' height='56' width='56' loading='lazy' decoding='async'/> <b class="fn">Ted Rehirchuk</b> <span class="says">says:</span> </div> <div class="comment-metadata"> <a href="https://wdm.ca/2024/10/02/managingartifactdocumentation/#comment-22178"><time datetime="2024-10-15T08:42:09-06:00">October 15, 2024 at 8:42 am</time></a> </div> </footer> <div class="comment-content"> <p>Please direct the mail to the proper department of interest !<br /> I have in my possession a number of newspapers entitled ” The Farmers Advocate ” -1960 ‘s era , that I purchased with other bits of parcels at an auction sale in Saskatchewan approximately forty years ago. The newspaper similar to ” The country Guide” promotes agriculture , with some machinery but has many articles pertaining to grain and animal practices . These newspapers have sat for a number of years plainly forgotten and I am in the process of down sizing and moving , and do not have the heart of disposing or re-cycling if anyone would be interested in preserving this history. I could deliver them to Yorkton division if the museum would accept them , you are my last line of connection , or they will go into the trash bin , Please reply .</p> </div> <div class="reply"><a rel="nofollow" class="comment-reply-link" href="#comment-22178" data-commentid="22178" data-postid="35732" data-belowelement="div-comment-22178" data-respondelement="respond" data-replyto="Reply to Ted Rehirchuk" aria-label="Reply to Ted Rehirchuk">Reply</a></div> </article> <ul class="children"> <li id="comment-22179" class="comment byuser comment-author-wdm_tcallaway bypostauthor odd alt depth-2"> <article id="div-comment-22179" class="comment-body"> <footer class="comment-meta"> <div class="comment-author vcard"> <img src="https://wdm.ca/wp-content/plugins/ultimate-member/assets/img/default_avatar.jpg" class="gravatar avatar avatar-56 um-avatar um-avatar-default" width="56" height="56" alt="Tanya Callaway" data-default="https://wdm.ca/wp-content/plugins/ultimate-member/assets/img/default_avatar.jpg" onerror="if ( ! this.getAttribute('data-load-error') ){ this.setAttribute('data-load-error', '1');this.setAttribute('src', this.getAttribute('data-default'));}" loading="lazy" /> <b class="fn"><a href="https://wdm.ca/2024/10/02/managingartifactdocumentation/wdm_tcallaway/">Tanya Callaway</a></b> <span class="says">says:</span> </div> <div class="comment-metadata"> <a href="https://wdm.ca/2024/10/02/managingartifactdocumentation/#comment-22179"><time datetime="2024-10-15T08:56:53-06:00">October 15, 2024 at 8:56 am</time></a> </div> </footer> <div class="comment-content"> <p>Thank you for your inquiry regarding an artifact donation to the WDM. Please visit <a href="https://wdm.ca/donate-an-artifact/" rel="ugc">https://wdm.ca/donate-an-artifact/</a> to complete the artifact donation form. Upon completion you will be contacted by our Registrar. We ask that you do not drop off the item in advance. Thank you.</p> </div> <div class="reply"><a rel="nofollow" class="comment-reply-link" href="#comment-22179" data-commentid="22179" data-postid="35732" data-belowelement="div-comment-22179" data-respondelement="respond" data-replyto="Reply to Tanya Callaway" aria-label="Reply to Tanya Callaway">Reply</a></div> </article> </li> </ul> </li> <//ul> <div id="respond" class="comment-respond"> <h3 id="reply-title" class="comment-reply-title">Leave a Reply <small><a rel="nofollow" id="cancel-comment-reply-link" href="/2024/10/02/managingartifactdocumentation/#respond" style="display:none;">Cancel reply</a></small></h3><form action="https://wdm.ca/wp-comments-post.php" method="post" id="commentform" class="comment-form" novalidate><p class="comment-notes"><span id="email-notes">Your email address will not be published.</span> <span class="required-field-message">Required fields are marked <span class="required">*</span></span></p><p class="comment-form-comment"><label for="comment">Comment 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