Just-in-Time Process to Release Funds

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href="/resources/ORD_Admin/default.cfm">Admin Resources Home</a></li> <li><a href="/resources/ORD_Admin/ord_contacts.cfm">Central Office Contacts</a></li> <li><a href="/resources/ORD_Admin/clinical_trials.cfm">Clinical Trials Registration and Submission</a></li> <li><a href="/resources/ORD_Admin/congressional_info.cfm">Congressional Requests</a></li> <li><a href="/resources/ORD_Admin/field_conference.cfm">Field Conference Calls</a></li> <li><a href="/resources/frac/default.cfm">Field Research Advisory Committee</a></li> </ul> </li> </ul> </nav> </div>   <div id="left-col-content"> </div>   </div>   <div id="innerContentWrapper" style="position: relative; "> <div class="clear"></div> <span style="position:absolute;"><a name="main-content" id="main-content"></a></span> <div class="clear"></div> <div id="tier4innerContent" style="border:0px solid green;">  <h2 class="page-title">Just-in-Time Process to Release Funds</h2>  <p>Following an intent to award notification from eRA, VA-ORD will indicate the applicable Just-in-Time (JIT) areas for the application in the eRA Commons JIT module (Status). When JIT is released, a notification will then be sent to the applicant, who will be able to upload the necessary information in eRA Commons as a PDF Individuals with the Signing Official (SO) role can also upload documents and are the only individuals who can submit documents to VA-ORD on behalf of the research office and the applicant.</p> <p><strong>All JIT documents must be submitted within 180 days of the initial notification.</strong> The system will document all steps in the JIT review process and notify the applicant and SO by e-mail whenever there is a change in JIT area status or whenever the overall application status has changed. Reminder emails will be sent to the applicants at 90 days and 150 days after the initial notification.</p> <p>Awards that have compliance document requirements later in the project period (i.e., phased awards), will have terms and conditions, or milestones added to the eRA notice of award. Documentation for later phases can be uploaded through eRA Commons to the Grant Folder which also holds the documentation submitted through the JIT system.</p> <p>Please contact the ISRM Broad Portfolios (formerly Services) with any JIT related questions:</p> <ul> <li>Brain, Behavioral and Mental Health (BMH) formerly BLR&D/CSR&D: <a href="mailto:vhacoblcsrdjit@va.gov">vhacoblcsrdjit@va.gov</a></li> <li>Medical Health (MED) formerly BLR&D/CSR&D: <a href="mailto:vhacoblcsrdjit@va.gov">vhacoblcsrdjit@va.gov</a></li> <li>Health Systems Research (HSR) formerly HSR&D: <a href="mailto:vhacohsrjit@va.gov">vhacohsrjit@va.gov</a></li> <li>Rehabilitation Research, Development and Translation (RDT) formerly RR&D: <a href="mailto:rrdreviews@va.gov">rrdreviews@va.gov</a></li> </ul> <table class="va-datatable" border="0" cellspacing="1" style="margin-bottom:16px;" width="100%"> <thead> <tr> <th>Help for Applicants and Signing Officials</th> </tr> </thead> <tr> <td><a href="jit-resources/">JIT Training Video</a></td> </tr> <tr> <td><a href="jit-resources/JIT-Training-Outline-and-Reference-Guide.docx">JIT Reference Guide</td> </tr> </table> <table class="va-datatable" border="0" cellspacing="1" style="margin-bottom:16px;" width="100%"> <thead> <tr> <th>Guidance Documents</th> </tr> </thead> <tr> <td><a href="jit-resources/JIT-Guidelines.pdf" target="_blank">JIT Guidelines</td> </tr> <tr> <td><a href="jit-resources/MOU-Regarding-Distribution-of-Time-and-Effort.docx">MOU Regarding Distribution of Time and Effort</td> </tr> <tr> <td><a href="jit-resources/Quad-Chart-Instructions.pdf" target="_blank">Quad Chart Instructions</td> </tr> </table> <table class="va-datatable" border="0" cellspacing="1" style="margin-bottom:4px;" width="100%"> <thead> <tr> <th>Templates*</th> </tr> </thead> <tr> <td><a href="jit-resources/ACOS-Assurance.pdf" target="_blank">ACOS/R Assurance</td> </tr> <tr> <td><a href="jit-resources/ACOS-Assurance-Secondary-Sites.pdf" target="_blank">ACOS/R Assurance Secondary Site</td> </tr> <tr> <td><a href="jit-resources/PI-Assurance.pdf" target="_blank">PI Assurance</td> </tr> <tr> <td><a href="jit-resources/PI-Assurance-Secondary-Sites.pdf" target="_blank">PI Assurance Secondary Site</td> </tr> <tr> <td><a href="jit-resources/Quad-Chart-Template.pptx">Quad Chart</td> </tr> <tr> <td><a href="jit-resources/ORD-JIT-Extension-Request-Template.pdf" target="_blank">ORD JIT Extension Request Template</a></td> </tr> <tr> <td><a href="jit-resources/Other-Support-Sample-Format-Applications-and-JIT.docx" target="_blank">Other Support Information Sample Format</a></td> </tr> </table> <p style="font-size: .9em; margin-bottom: 6px; margin-top: 0px;"><strong>*Download these PDFs to your desktop and open in Adobe Acrobat to enable electronic signatures. Convert completed documents to flat file PDFs for submission.</strong></p> <table class="va-datatable" border="0" cellspacing="1" style="margin-bottom:16px;" width="100%"> <thead> <tr> <th colspan="2">JIT Websites</th> </tr> </thead> <tr> <td>eRA Commons JIT</td> <td><a href="https://public.era.nih.gov/commonsplus/public/login.era" target="_blank"><strong>https://public.era.nih.gov/commonsplus/public/login.era</strong></a> <i class="fa fa-external-link" aria-hidden="true" title="External Site"></i> <div style="font-size: .9em; margin-top: 4px;">(eRA Commons JIT requires a login. Please contact your research office for assistance with access.)</div> </td> </tr> <tr> <td>VA JIT Document Manager</td> <td><em><strong>vaww.gateway.research.va.gov/jit/</strong></em> <div style="font-size: .9em; margin-top: 4px;">(This is a VA Intranet site and also requires a login – if you have VA network access and a login for the VA JIT Document Manager, please <strong>copy and paste this link into your browser</strong>.)</div> </td> </tr> </table> <div style="height: 50px;"></div> <div class="clear"></div> </div>   <br style="clear: both" /> <br clear="all">  <div style="bottom:0; margin-left:30px; margin-top:30px; font-weight:bold; padding-top:10px; border-top:1px solid #cccccc;" id="footerBlock"> Questions about the R&D website? <a href="mailto:HSRDWeb.Boston@va.gov" style="color:#0B6CB2 !Important;">Email the Web Team</a> <span style="font-size:10px; font-weight:normal;"> <br> <br> Any health information on this website is strictly for informational purposes and is not intended as medical advice. 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Just-in-Time Process to Release Funds