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Documentation Guidelines | Student Accessibility Services
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primary-nav__link--with-icon" href="/students"> Information for Students</a> </li> <li class="primary-nav__item primary-nav__item--level-1"> <a data-link-style="underline" data-link-type="internal" class="primary-nav__link primary-nav__link--level-1" href="/students/first-time"> Request Accommodations for the First Time</a> </li> <li class="primary-nav__item primary-nav__item--level-1 primary-nav__item--with-sub"> <a data-link-style="underline" data-link-type="internal" class="primary-nav__link primary-nav__link--level-1 primary-nav__link--with-sub" href="/students/returning-students"> Returning Students</a> <ul class="primary-nav__menu primary-nav__menu--level-2"> <li class="primary-nav__item primary-nav__item--level-2"> <a data-link-style="underline" data-link-type="internal" class="primary-nav__link primary-nav__link--level-2" href="/students/returning-students/additional-areas-of-accommodation"> Additional Areas of Accommodation</a> </li> </ul> </li> <li class="primary-nav__item primary-nav__item--level-1 primary-nav__item--active"> <a aria-current="page" data-link-style="underline" data-link-type="internal" class="primary-nav__link primary-nav__link--level-1 primary-nav__link--active" href="/students/documentation-guidelines"> Documentation Guidelines</a> </li> <li class="primary-nav__item primary-nav__item--level-1"> <a data-link-style="underline" data-link-type="internal" class="primary-nav__link primary-nav__link--level-1" href="/students/forms"> Forms</a> </li> <li class="primary-nav__item primary-nav__item--level-1"> <a data-link-style="underline" data-link-type="internal" class="primary-nav__link primary-nav__link--level-1" href="/students/how-to-guides"> How-To Guides</a> </li> <li class="primary-nav__item primary-nav__item--level-1"> <a data-link-style="underline" data-link-type="internal" class="primary-nav__link primary-nav__link--level-1" href="/students/summer-session"> Summer Session Students</a> </li> <li class="primary-nav__item 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href="/students/graduate-professional/gsas"> Graduate School of Arts and Sciences</a> </li> <li class="primary-nav__item primary-nav__item--level-2"> <a data-link-style="underline" data-link-type="internal" class="primary-nav__link primary-nav__link--level-2" href="/students/graduate-professional/hse"> Health Science Education</a> </li> <li class="primary-nav__item primary-nav__item--level-2"> <a data-link-style="underline" data-link-type="internal" class="primary-nav__link primary-nav__link--level-2" href="/students/graduate-professional/yls"> Yale Law School</a> </li> <li class="primary-nav__item primary-nav__item--level-2"> <a data-link-style="underline" data-link-type="internal" class="primary-nav__link primary-nav__link--level-2" href="/students/graduate-professional/local-33-student-employee-accommodations"> Local 33 Student Employee Accommodations</a> </li> </ul> </li> <li class="primary-nav__item primary-nav__item--level-1 primary-nav__item--with-sub"> <a data-link-style="underline" data-link-type="internal" class="primary-nav__link primary-nav__link--level-1 primary-nav__link--with-sub" href="/students/campus-access"> Campus Access</a> <ul class="primary-nav__menu primary-nav__menu--level-2"> <li class="primary-nav__item primary-nav__item--level-2"> <a data-link-style="underline" data-link-type="internal" class="primary-nav__link primary-nav__link--level-2" href="/students/campus-access/parking-transportation"> Parking and Transportation</a> </li> </ul> </li> <li class="primary-nav__item primary-nav__item--level-1"> <a data-link-style="underline" data-link-type="internal" class="primary-nav__link primary-nav__link--level-1" href="/students/rights-responsibilities"> Students Rights and Responsibilities</a> </li> <li class="primary-nav__item primary-nav__item--level-1"> <a data-link-style="underline" data-link-type="internal" class="primary-nav__link primary-nav__link--level-1" href="/students/appeal-of-sas-denied-accommodations"> Appeal of Denied Accommodations</a> </li> <li class="primary-nav__item primary-nav__item--level-1 primary-nav__item--with-sub"> <a data-link-style="underline" data-link-type="internal" class="primary-nav__link primary-nav__link--level-1 primary-nav__link--with-sub" href="/students/accommodations/types"> Types of Accommodations</a> <ul class="primary-nav__menu primary-nav__menu--level-2"> <li class="primary-nav__item primary-nav__item--level-2"> <a data-link-style="underline" data-link-type="internal" class="primary-nav__link primary-nav__link--level-2" href="/students/accommodations/exams"> Exams</a> </li> <li class="primary-nav__item primary-nav__item--level-2"> <a data-link-style="underline" data-link-type="internal" class="primary-nav__link primary-nav__link--level-2" href="/students/accommodations/housing"> Housing</a> </li> <li class="primary-nav__item primary-nav__item--level-2"> <a data-link-style="underline" data-link-type="internal" class="primary-nav__link primary-nav__link--level-2" href="/students/accommodations/food-allergies-dining"> Food Allergies and Dining</a> </li> </ul> </li> </ul> </li> <li class="primary-nav__item primary-nav__item--level-0 primary-nav__item--with-sub"> <a data-link-style="underline" data-link-type="internal" class="primary-nav__link primary-nav__link--level-0 primary-nav__link--with-sub" href="/faculty"> Faculty</a> <button aria-expanded="false" class="primary-nav__toggle primary-nav__toggle--level-0 primary-nav__toggle--with-sub"> Faculty <svg class="primary-nav__toggle-icon" > <use xlink:href="/themes/contrib/atomic/node_modules/@yalesites-org/component-library-twig/dist/icons.svg#angle-down"></use> </svg> </button> <ul class="primary-nav__menu primary-nav__menu--level-1"> <li class="primary-nav__item primary-nav__item--level-1 primary-nav__item--explore-bar primary-nav__item--with-icon"> <div aria-hidden="true" class="primary-nav__heading">Faculty</div> <a data-link-style="underline-with-icon" data-link-type="with-chevron" class="primary-nav__link primary-nav__link--level-1 primary-nav__link--explore-bar primary-nav__link--with-icon" href="/faculty"> Information for Faculty</a> </li> <li class="primary-nav__item primary-nav__item--level-1 primary-nav__item--with-sub"> <a data-link-style="underline" data-link-type="internal" class="primary-nav__link primary-nav__link--level-1 primary-nav__link--with-sub" href="/faculty/guidebook"> Faculty Guidebook</a> <ul class="primary-nav__menu primary-nav__menu--level-2"> <li class="primary-nav__item primary-nav__item--level-2"> <a data-link-style="underline" data-link-type="internal" class="primary-nav__link primary-nav__link--level-2" href="/faculty/guidebook/university-policy"> University Policy</a> </li> <li class="primary-nav__item primary-nav__item--level-2"> <a data-link-style="underline" data-link-type="internal" class="primary-nav__link primary-nav__link--level-2" href="/faculty/guidebook/history-growth-sas"> History and Growth of the SAS</a> </li> <li class="primary-nav__item primary-nav__item--level-2"> <a data-link-style="underline" data-link-type="internal" class="primary-nav__link primary-nav__link--level-2" href="/faculty/guidebook/student-responsibilities"> Student Responsibilities</a> </li> <li class="primary-nav__item primary-nav__item--level-2"> <a data-link-style="underline" data-link-type="internal" class="primary-nav__link primary-nav__link--level-2" href="/faculty/guidebook/faculty-roles"> Faculty Roles</a> </li> <li class="primary-nav__item primary-nav__item--level-2"> <a data-link-style="underline" data-link-type="internal" class="primary-nav__link primary-nav__link--level-2" href="/faculty/guidebook/role-services-sas"> The Role and Services of the SAS</a> </li> <li class="primary-nav__item primary-nav__item--level-2"> <a data-link-style="underline" data-link-type="internal" class="primary-nav__link primary-nav__link--level-2" href="/faculty/guidebook/extracurricular-activities-conferences"> Extra-curricular Activities and Conferences</a> </li> <li class="primary-nav__item primary-nav__item--level-2"> <a data-link-style="underline" data-link-type="internal" class="primary-nav__link primary-nav__link--level-2" href="/faculty/guidebook/additional-resources"> Additional Resources</a> </li> </ul> </li> <li class="primary-nav__item primary-nav__item--level-1 primary-nav__item--with-sub"> <a data-link-style="underline" data-link-type="internal" class="primary-nav__link primary-nav__link--level-1 primary-nav__link--with-sub" href="/faculty/common-academic-accommodations"> Common Academic Accommodations</a> <ul class="primary-nav__menu primary-nav__menu--level-2"> <li class="primary-nav__item primary-nav__item--level-2"> <a data-link-style="underline" data-link-type="internal" class="primary-nav__link primary-nav__link--level-2" href="/faculty/common-academic-accommodations/accommodations-can-be-reviewed-and-limited"> Accommodations can be Reviewed and Limited</a> </li> <li class="primary-nav__item primary-nav__item--level-2"> <a data-link-style="underline" data-link-type="internal" class="primary-nav__link primary-nav__link--level-2" href="/faculty/testing-accommodations"> Testing Accommodations</a> </li> </ul> </li> <li class="primary-nav__item primary-nav__item--level-1"> <a data-link-style="underline" data-link-type="internal" class="primary-nav__link primary-nav__link--level-1" href="/faculty/accessible-course-materials-guidelines"> Accessible Course Materials Guidelines</a> </li> <li class="primary-nav__item primary-nav__item--level-1"> <a data-link-style="underline" data-link-type="internal" class="primary-nav__link primary-nav__link--level-1" href="/faculty/accessible-media"> Accessible Media Guidelines</a> </li> </ul> </li> <li class="primary-nav__item primary-nav__item--level-0 primary-nav__item--with-sub"> <a data-link-style="underline" data-link-type="internal" class="primary-nav__link primary-nav__link--level-0 primary-nav__link--with-sub" href="/assistive-technology-services"> Assistive Technology Services</a> <button aria-expanded="false" class="primary-nav__toggle primary-nav__toggle--level-0 primary-nav__toggle--with-sub"> Assistive Technology Services <svg class="primary-nav__toggle-icon" > <use xlink:href="/themes/contrib/atomic/node_modules/@yalesites-org/component-library-twig/dist/icons.svg#angle-down"></use> </svg> </button> <ul class="primary-nav__menu primary-nav__menu--level-1"> <li class="primary-nav__item primary-nav__item--level-1 primary-nav__item--explore-bar primary-nav__item--with-icon"> <div aria-hidden="true" class="primary-nav__heading">Assistive Technology Services</div> <a data-link-style="underline-with-icon" data-link-type="with-chevron" class="primary-nav__link primary-nav__link--level-1 primary-nav__link--explore-bar primary-nav__link--with-icon" href="/assistive-technology-services"> Explore Assistive Technologies</a> </li> <li class="primary-nav__item primary-nav__item--level-1"> <a data-link-style="underline" data-link-type="internal" class="primary-nav__link primary-nav__link--level-1" href="/assistive-technology-services/text-to-speech"> Text-to-Speech</a> </li> <li class="primary-nav__item primary-nav__item--level-1"> <a data-link-style="underline" data-link-type="internal" class="primary-nav__link primary-nav__link--level-1" href="/assistive-technology-services/speech-to-text"> Speech-to-Text</a> </li> <li class="primary-nav__item primary-nav__item--level-1"> <a data-link-style="underline" data-link-type="internal" class="primary-nav__link primary-nav__link--level-1" href="/assistive-technology-services/notetaking"> Notetaking Technology</a> </li> <li class="primary-nav__item primary-nav__item--level-1"> <a data-link-style="underline" data-link-type="internal" class="primary-nav__link primary-nav__link--level-1" href="/assistive-technology-services/access-communication"> Access Communication</a> </li> <li class="primary-nav__item primary-nav__item--level-1"> <a data-link-style="underline" data-link-type="internal" class="primary-nav__link primary-nav__link--level-1" href="/assistive-technology-services/alternative-format-reading-materials"> Alternative Format Reading Materials</a> </li> </ul> </li> <li class="primary-nav__item primary-nav__item--level-0 primary-nav__item--with-sub"> <a data-link-style="underline" data-link-type="internal" class="primary-nav__link primary-nav__link--level-0 primary-nav__link--with-sub" href="/resources"> Community Resources</a> <button aria-expanded="false" class="primary-nav__toggle primary-nav__toggle--level-0 primary-nav__toggle--with-sub"> Community Resources <svg class="primary-nav__toggle-icon" > <use xlink:href="/themes/contrib/atomic/node_modules/@yalesites-org/component-library-twig/dist/icons.svg#angle-down"></use> </svg> </button> <ul class="primary-nav__menu primary-nav__menu--level-1"> <li class="primary-nav__item primary-nav__item--level-1 primary-nav__item--explore-bar primary-nav__item--with-icon"> <div aria-hidden="true" class="primary-nav__heading">Community Resources</div> <a data-link-style="underline-with-icon" data-link-type="with-chevron" class="primary-nav__link primary-nav__link--level-1 primary-nav__link--explore-bar primary-nav__link--with-icon" href="/resources"> Explore Community Resources</a> </li> <li class="primary-nav__item primary-nav__item--level-1"> <a data-link-style="underline" data-link-type="internal" class="primary-nav__link primary-nav__link--level-1" href="/resources/yale-centers-offices"> Yale Centers and Offices</a> </li> <li class="primary-nav__item primary-nav__item--level-1"> <a data-link-style="underline" data-link-type="internal" class="primary-nav__link primary-nav__link--level-1" href="/resources/peer-resources"> Peer Resources</a> </li> <li class="primary-nav__item primary-nav__item--level-1"> <a data-link-style="underline" data-link-type="internal" class="primary-nav__link primary-nav__link--level-1" href="/resources/delta-alpha-pi"> Delta Alpha Pi Honor Society</a> </li> <li class="primary-nav__item primary-nav__item--level-1"> <a data-link-style="underline" data-link-type="internal" class="primary-nav__link primary-nav__link--level-1" href="/resources/religious-holiday-guidelines"> Religious Holiday Guidelines</a> </li> <li class="primary-nav__item primary-nav__item--level-1"> <a data-link-style="underline" data-link-type="internal" class="primary-nav__link primary-nav__link--level-1" href="/resources/discrimination-complaint-procedure"> Discrimination Complaint Procedure</a> </li> <li class="primary-nav__item primary-nav__item--level-1"> <a data-link-style="underline" data-link-type="internal" class="primary-nav__link primary-nav__link--level-1" href="/resources/web-accessibility"> Web Accessibility</a> </li> <li class="primary-nav__item primary-nav__item--level-1"> <a data-link-style="underline" data-link-type="internal" class="primary-nav__link primary-nav__link--level-1" 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data-link-type="internal" class="breadcrumbs__link breadcrumbs__link--level-0 breadcrumbs__link--active"> Documentation Guidelines</a> </li> </ol> </nav> <button aria-hidden="true" tabindex="-1" class="breadcrumbs__control breadcrumbs__control--left"> <svg class="breadcrumbs__icon breadcrumbs__icon--left" aria-hidden="true" role="img" > <use xlink:href="/themes/contrib/atomic/node_modules/@yalesites-org/component-library-twig/dist/icons.svg#angle-down"></use> </svg> </button> <button aria-hidden="true" tabindex="-1" class="breadcrumbs__control breadcrumbs__control--right"> <svg class="breadcrumbs__icon breadcrumbs__icon--right" aria-hidden="true" role="img" > <use xlink:href="/themes/contrib/atomic/node_modules/@yalesites-org/component-library-twig/dist/icons.svg#angle-down"></use> </svg> </button> </div> </div> <div> <div data-component-width="site" class="page-title visible"> <div class="page-title__inner"> <div class="page-title__top"> <div class="page-title__title-wrap"> <h1 class="page-title__heading"> Documentation Guidelines</h1> </div> </div> </div> </div> </div> </div> </div> <div class="layout layout--onecol"> <div class="layout__region layout__region--content"> <div data-component-width="site" data-component-alignment="left" data-component-variation="default" class="text-field"> <div class="text-field__inner"> <div class="text"> <h2>Disability Documentation Overview</h2> <p><span>Student Accessibility Services (SAS) engages in an interactive process with each student to determine appropriate accommodations and/or auxiliary aids and services for their academic, housing, and campus access needs. As a part of the process, students need to provide evidence of the need for disability-related accommodations. To qualify as a person with a disability, a student must have a physical and/or mental impairment which substantially limits them in one or more major life activities. Please note that a medical diagnosis and recommendation for a particular accommodation do not establish a disability-related need for the accommodation.</span></p> <h2><span>Guidelines for Documentation</span></h2> <p>Written documentation should be typed in English and be on letterhead, signed, and dated. Documentation should be provided as an attachment to students’ <a href="/accommodate-new">Accommodations Request form</a>, but can also be submitted to SAS by fax (203-432-8250) or email (as a .pdf to <a href="mailto:sas@yale.edu">sas@yale.edu</a>). Some accommodation requests will need further documentation, and SAS will inform students what additional documentation is needed. Ideally, documentation will include the following:</p> <ol> <li><strong>CREDENTIALS</strong> should be provided by an appropriately licensed or credentialed professional who has relevant experience and no personal relationship with you.</li> <li><strong>DIAGNOSIS/SYMPTOMS UNDER REVIEW</strong> should include a description of the diagnostic criteria, evaluation methods, and dates of administration, along with observation/clinical impression notes. If not diagnosed currently, it should include <span>what are symptoms that are being reviewed at this time.</span></li> <li><strong>FUNCTIONAL LIMITATIONS</strong> should include the current impact of the disabling condition(s), and describe the severity and frequency of the condition on one or more major life activities.</li> <li><strong>PROGNOSIS</strong> should clearly describe the chronic or episodic nature of the disability, outline conditions or situations that trigger reoccurrence.</li> </ol> </div> </div> </div> </div> </div> </main> </div> <div id="block-yalesitesfooterblock"> <footer data-component-width="site" data-site-footer-border-thickness="8" data-footer-theme="three" data-footer-accent="two" data-footer-variation="mega" class="site-footer"> <div class="site-footer__inner"> <div class="site-footer__primary"> <div class="site-footer__branding"> <div class="site-footer__logo-group"> <img srcset="/sites/default/files/styles/1_1_150/public/2023-12/SAS_logo1_white_transbg_offcenter.png?itok=LUknUsaP 150w, /sites/default/files/styles/1_1_200/public/2023-12/SAS_logo1_white_transbg_offcenter.png?itok=E4RIeiHE 200w, /sites/default/files/styles/1_1_250/public/2023-12/SAS_logo1_white_transbg_offcenter.png?itok=opI-MkSE 250w, /sites/default/files/styles/1_1_300_/public/2023-12/SAS_logo1_white_transbg_offcenter.png?itok=FGsdmFtt 300w, /sites/default/files/styles/1_1_500/public/2023-12/SAS_logo1_white_transbg_offcenter.png?itok=TILr0LWy 500w, /sites/default/files/styles/1_1_600/public/2023-12/SAS_logo1_white_transbg_offcenter.png?itok=xHa44aMA 600w" sizes="(min-width:556px) 200px, 50vw" width="600" height="600" src="/sites/default/files/styles/1_1_200/public/2023-12/SAS_logo1_white_transbg_offcenter.png?itok=E4RIeiHE" alt="Student Accessibility Services logo" loading="lazy" /> <img srcset="/sites/default/files/styles/1_1_150/public/2023-12/SAS_logo2_white_transbg_offcenter.png?itok=PPf4TnYf 150w, /sites/default/files/styles/1_1_200/public/2023-12/SAS_logo2_white_transbg_offcenter.png?itok=0SDVxVwC 200w, /sites/default/files/styles/1_1_250/public/2023-12/SAS_logo2_white_transbg_offcenter.png?itok=EgaHsud7 250w, /sites/default/files/styles/1_1_300_/public/2023-12/SAS_logo2_white_transbg_offcenter.png?itok=HgWRsAU3 300w, /sites/default/files/styles/1_1_500/public/2023-12/SAS_logo2_white_transbg_offcenter.png?itok=p_-m_0lz 500w, /sites/default/files/styles/1_1_600/public/2023-12/SAS_logo2_white_transbg_offcenter.png?itok=aE1w9Gkq 600w" sizes="(min-width:556px) 200px, 50vw" width="600" height="600" src="/sites/default/files/styles/1_1_200/public/2023-12/SAS_logo2_white_transbg_offcenter.png?itok=0SDVxVwC" alt="Student Accessibility Services text" loading="lazy" /> </div> <div class="site-footer__yale-logo"> </div> </div> <div class="site-footer__content"> <p>35 Broadway (courtyard entrance), Room 222<br>P.O. 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