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Visa | IT Department
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block-language-blocklanguage-content clearfix" id="block-languageswitchercontenu" role="navigation" data-drupal-settingstray="editable"> <ul class="links"><li data-drupal-link-system-path="node/337" class="en is-active"><a href="/staff/secretariat/visa" class="language-link session-active is-active" data-drupal-link-system-path="node/337">English</a></li><li data-drupal-link-query="{"language":"fr"}" data-drupal-link-system-path="node/337" class="fr"><a href="/staff/secretariat/visa?language=fr" class="language-link" data-drupal-link-query="{"language":"fr"}" data-drupal-link-system-path="node/337">Français</a></li></ul> </section> <h1 class="page-header"> <span>Visa</span> </h1> <article data-history-node-id="337" about="/staff/secretariat/visa" class="secretariat-pages full clearfix"> <div class="content"> <div class="field field--name-body field--type-text-with-summary field--label-hidden field--item"><h4><span lang="en"><u>SUMMARY</u>:</span></h4> <h4><span lang="en">- <a href="#Whoneeds">Who needs a visa & who can help with the documentation needed to obtain a visa?</a></span></h4> <h4><span lang="en">- <a href="#documents">Short or long stay: which documents for each type of visa?</a></span></h4> <h4><span lang="en">- <a href="#deadline">How can I obtain the documentation?</a></span></h4> <h4><span lang="en">- <a href="#infoneeded">What information has to be provided to get the documentation?</a></span></h4> <h4><span lang="en">- <a href="#obtainfor">What documents can be used to obtain a visa for the visitor's family?</a></span></h4> <h4><span lang="en">- <a href="#moving">France / Switzerland - What must be done when moving from one to the other?</a></span></h4> <h4><span lang="en">- <a href="#infosheet">Is there any additional information I can give someone coming to work at CERN?</a></span></h4> <p> </p> <hr> <h3><span lang="en"><a id="Whoneeds" name="Whoneeds"></a>WHO NEEDS A VISA (<a href="https://www.bfm.admin.ch/bfm/en/home/publiservice/weisungen-kreisschreiben/visa/liste1_staatsangehoerigkeit.html">Swiss<span aria-label="(link is external)" class="ext"></span></a>) (<a href="https://www.diplomatie.gouv.fr/fr/venir-en-france/">French<span aria-label="(link is external)" class="ext"></span></a>) & WHO CAN HELP WITH THE DOCUMENTATION NEEDED TO OBTAIN A VISA?</span></h3> <img alt="Schema showing which services prepare the visa depending on the type of contract of the newcomer" data-entity-type="file" data-entity-uuid="cd48a2aa-28df-4f06-a16d-eb8a5a1bce08" src="/sites/default/files/inline-images/SCHEMA2021.JPG" class="align-center" width="770" height="1022" loading="lazy"> <h2><span style="color: rgb(255, 0, 0);">NB: All letters issued by the IT department must be signed by the IT Department Head.</span></h2> <hr> <h3><span lang="en"><a id="documents" name="documents"></a>SHORT OR LONG STAY: WHICH DOCUMENTS FOR EACH TYPE OF VISA?</span></h3> <p> </p> <table align="center" border="1" cellpadding="10" cellspacing="1" style="margin: 0px;"> <thead> <tr> <th scope="col" style="width: 25%;"><strong><span lang="en">Type of stay</span></strong></th> <th scope="col" style="width: 25%;"><strong><span lang="en">Type of documents issued by CERN</span></strong></th> <th scope="col" style="width: 50%;"><strong><span lang="en">Important information</span></strong></th> </tr> </thead> <tbody> <tr> <td> <p><span lang="en">Short stay</span></p> <p><span lang="en">≤ 3 months</span></p> </td> <td style="width: 233px;"> <p><span lang="en">- Short-stay letter of invitation</span></p> <p><span lang="fr">- Convention d'accueil</span></p> </td> <td style="width: 874px;"> <p><span lang="en">These documents allow their holder to enter and reside in the Schengen area for a continuous or non-continuous period not exceeding 3 months within any 6-month period with effects from initial entry into the Schengen area.</span></p> <p><span lang="en">Note: This visa does not allow the holder to obtain a legitimation document from the Host States</span></p> </td> </tr> <tr> <td> <p><span lang="en">Long stay</span></p> <p><span lang="en">> 3 months</span></p> </td> <td style="width: 233px;"> <p><span lang="en">For residence in Switzerland:</span></p> <p><span lang="en">- Long-stay letter of invitation</span></p> <p><span lang="en">For residence in France:</span></p> <p><span lang="fr">- Note verbale</span></p> <p><span lang="en">- Long-stay letter of invitation</span></p> </td> <td style="width: 874px;"> <p><span lang="en">These documents are required for stays of over 3 months, allowing their holder to obtain a legitimation document from the Host States:</span></p> <p><span lang="en">- A <span lang="fr">"carte de légitimation"<span lang="en"> issued by the Swiss Federal Department of Foreign Affairs</span></span></span></p> <p><span lang="en">- A </span><span lang="fr">"titre de séjour spécial"</span><span lang="en"> issued by the French Ministry of Foreign and European Affairs</span></p> <p><span lang="en">Note: <strong>For long stays it is imperative to obtain the visa for the country of residence. Switzerland visa does not allow taking residence in France and vice versa</strong></span></p> </td> </tr> </tbody> </table> <p> </p> <hr> <h3><span lang="en"><a id="deadline" name="deadline"></a>HOW CAN I OBTAIN THE DOCUMENTATION?</span></h3> <p><span lang="en">The official invitation procedure must be complied with. It is imperative that all the necessary visas be obtained prior to arrival at CERN and that they be valid for the necessary period of time.</span></p> <p class="rtecenter"><span lang="en"><span style="color: rgb(255, 0, 0);"><strong>No extension of the stay or change in the type of visa is possible</strong></span></span></p> <p><span lang="en">Group leaders or their representatives must contact the <a href="mailto:valentina.clavel@cern.ch?subject=Visa%20documentation%20request"><strong>IT VISA contact</strong></a> in due time.</span></p> <p><span lang="en"><strong><u>Warning</u></strong>: at least 6 weeks in advance for a short stay and 14 weeks for a long stay</span></p> <hr> <h3><span lang="en"><a id="infoneeded" name="infoneeded"></a>WHAT INFORMATION HAS TO BE PROVIDED TO GET THE DOCUMENTATION?</span></h3> <p><span lang="en">In order to obtain the necessary documentation, please choose the applicable table, fill it in and send it to <a href="mailto:valentina.clavel@cern.ch?subject=Visa%20documentation%20request"><strong>IT VISA contact</strong></a>:</span></p> <ul> <li><span lang="en"><strong><a href="https://information-technology.web.cern.ch/sites/information-technology.web.cern.ch/files/Visa_request_short_stay__0.xlsx">Short stay</a></strong></span></li> <li><span lang="en"><strong><a href="https://information-technology.web.cern.ch/sites/information-technology.web.cern.ch/files/Visa%20request_long_stay.xlsx">Long stay</a></strong></span></li> <li><span lang="en"><strong><a href="https://information-technology.web.cern.ch/sites/information-technology.web.cern.ch/files/Visa_request_family.xlsx">Accompanying members of the family</a></strong></span></li> </ul> <hr> <h3><span lang="en"><a id="whofor" name="obtainfor"></a>WHAT DOCUMENTS CAN BE USED TO OBTAIN A VISA FOR THE VISITOR'S FAMILY (LONG STAY OR EXCEPTIONAL CASES)?</span></h3> <p><span lang="en">Visa for Switzerland</span></p> <ul> <li><span lang="en">the invitation attestation (to be provided by the department)</span></li> <li><span lang="en">a copy of the birth, marriage, partner certificate (document proving the familial link)</span></li> <li><span lang="en">and the photocopy of the </span><span lang="fr">"carte de légitimation"</span><span lang="en"> if the family joins them after they have taken up their appointments</span></li> </ul> <p><span lang="en">Visa for France</span></p> <ul> <li><span lang="en">the </span><span lang="fr">convention d'accueil</span><span lang="en"> for short stays</span></li> <li><span lang="en">the </span><span lang="fr">note verbale </span><span lang="en">for long stays and, if the family joins them after they have taken up their appointments, they must also provide a photocopy of their <span lang="fr">"titre de séjour spécial" </span><span lang="en">(French special card)</span></span></li> </ul> <p><span lang="en">NB: family members arriving later, must be registered in the CERN database before applying for the visa.</span></p> <hr> <h3><span lang="en"><a id="moving" name="moving"></a>FRANCE / SWITZERLAND - WHAT MUST BE DONE WHEN MOVING FROM ONE TO THE OTHER?</span></h3> <p><span lang="en">Move from Switzerland to France and vice versa</span></p> <ul> <li><span lang="en">Short stay: no formalities</span></li> <li><span lang="en">Long stay: it is imperative to choose the country of residence before applying to the visa. Switzerland visa does not allow taking residence in France and vice versa</span></li> </ul> <address><span lang="en">The full procedure can be found on the <a href="https://admin-eguide.web.cern.ch/en/procedure/visas-entry-and-stays-host-states" target="_blank"><strong><u>Admin e-Guide</u></strong></a></span></address> <address> </address> <p><span lang="en"></span></p> <hr> <h3><span lang="en"><a id="infosheet" name="infosheet"></a>IS THERE ANY ADDITIONAL INFORMATION I CAN GIVE SOMEONE COMING TO WORK AT CERN?</span></h3> <p><span lang="en">A document with practical information for USER, COAS and VISC can be downloaded from <strong><u><a href="https://information-technology.web.cern.ch/sites/information-technology.web.cern.ch/files/Information_MPAc_arrival_0.pdf" target="_blank">here</a></u></strong>.</span></p> <ul> <li> <address><span lang="en"><a href="https://www.sem.admin.ch/sem/en/home/publiservice/weisungen-kreisschreiben/visa/liste1_staatsangehoerigkeit.html" 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