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Zoho Inventory - Purchase Reports
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class="help-main-menu nav nav-pills nav-stacked"> <li class="nested-menu "> <b class="sub-menu-arrow pull-right line-arrow right "></b> <a class="sub-menu-trigger" href="javascript:;">Getting Started</a> <ul class="sub-menu nav nav-stacked" > <li > <a href="/inventory/help/getting-started/sign-up.html">Access Zoho Inventory</a> </li> <li > <a href="/inventory/help/getting-started/login.html">Log In to Zoho Inventory</a> </li> <li > <a href="/inventory/help/getting-started/dashboard.html">The Dashboard</a> </li> <li > <a href="/inventory/help/getting-started/manage-organization.html">Manage Organizations</a> </li> <li > <a href="/inventory/help/getting-started/keyboard-shortcuts.html">Keyboard Shortcuts</a> </li> </ul> </li> <li class="nested-menu "> <b class="sub-menu-arrow pull-right line-arrow right "></b> <a class="sub-menu-trigger" href="javascript:;">Settings</a> <ul class="sub-menu nav nav-stacked" > <li > <a href="/inventory/help/settings/settings-overview.html">Settings - 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<a href="/inventory/help/warehouses/warehouse-operations.html">Warehouse Operations</a> </li> <li > <a href="/inventory/help/warehouses/transfer-orders.html">Transfer Orders</a> </li> </ul> </li> <li class="nested-menu "> <b class="sub-menu-arrow pull-right line-arrow right "></b> <a class="sub-menu-trigger" href="javascript:;">Customers & Vendors</a> <ul class="sub-menu nav nav-stacked" > <li > <a href="/inventory/help/contacts/contacts-overview.html">Overview</a> </li> <li > <a href="/inventory/help/contacts/contact-details-page.html">Details Page</a> </li> <li > <a href="/inventory/help/contacts/manage-contacts.html">Manage Customers & Vendors</a> </li> <li > <a href="/inventory/help/contacts/customer-credit-limit.html">Customer Credit Limit</a> </li> </ul> </li> <li class="nested-menu "> <b class="sub-menu-arrow pull-right line-arrow right "></b> <a class="sub-menu-trigger" href="javascript:;">Items, Groups and Composites</a> <ul class="sub-menu nav nav-stacked" > <li > <a href="/inventory/help/items/items-overview.html">Items</a> </li> <li > <a href="/inventory/help/items/item-groups.html">Item Groups</a> </li> <li > <a href="/inventory/help/items/composite-items.html">Composite Items</a> </li> <li > <a href="/inventory/help/items/item-managing.html">More Actions on Items</a> </li> <li > <a href="/inventory/help/items/item-details.html">Item Details Page</a> </li> <li > <a href="/inventory/help/items/saleschannel-items.html">Sales Channel Items</a> </li> <li > <a href="/inventory/help/items/stock-counts.html">Stock Counts</a> </li> <li > <a href="/inventory/help/items/item-categories.html">Item Categories</a> </li> <li > <a href="/inventory/help/items/price-list.html">Price Lists</a> </li> <li > <a href="/inventory/help/items/inventory-adjustments.html">Inventory Adjustments</a> </li> </ul> </li> <li class="nested-menu "> <b class="sub-menu-arrow pull-right line-arrow right "></b> <a class="sub-menu-trigger" href="javascript:;">Bin Locations</a> <ul class="sub-menu nav nav-stacked" > <li > <a href="/inventory/help/bin-locations/index.html">Bin Locations</a> </li> </ul> </li> <li class="nested-menu "> <b class="sub-menu-arrow pull-right line-arrow right "></b> <a class="sub-menu-trigger" href="javascript:;">Advanced Inventory Tracking</a> <ul class="sub-menu nav nav-stacked" > <li > <a href="/inventory/help/advanced-inventory-tracking/batch-tracking.html">Batch Tracking</a> </li> <li > <a href="/inventory/help/advanced-inventory-tracking/serial-number-tracking.html">Serial Number Tracking</a> </li> </ul> </li> <li class="nested-menu "> <b class="sub-menu-arrow pull-right line-arrow right "></b> <a class="sub-menu-trigger" href="javascript:;">Retainer Invoices</a> <ul class="sub-menu nav nav-stacked" > <li > <a href="/inventory/help/retainer-invoices/index.html">Overview</a> </li> <li > <a href="/inventory/help/retainer-invoices/manage-retainer-invoices.html">Manage Retainer Invoices</a> </li> </ul> </li> <li class="nested-menu "> <b class="sub-menu-arrow pull-right line-arrow right "></b> <a class="sub-menu-trigger" href="javascript:;">Sales Orders</a> <ul class="sub-menu nav nav-stacked" > <li > <a href="/inventory/help/sales-orders/sales-orders-overview.html">Sales Orders Overview</a> </li> <li > <a href="/inventory/help/sales-orders/sales-order-creation.html">Creating Sales Orders</a> </li> <li > <a href="/inventory/help/sales-orders/sales-order-managing.html">Managing Sales Orders</a> </li> <li > <a href="/inventory/help/sales-orders/other-actions.html">More Actions</a> </li> <li > <a href="/inventory/help/sales-orders/packages.html">Packages</a> </li> <li > <a href="/inventory/help/sales-orders/package-geometry.html">Package Geometry</a> </li> <li > <a href="/inventory/help/sales-orders/shipments.html">Shipments</a> </li> <li > <a href="/inventory/help/sales-orders/sales-order-cycle.html">Sales Order Cycle</a> </li> <li > <a href="/inventory/help/sales-orders/sales-persons.html">Salespersons</a> </li> </ul> </li> <li class="nested-menu "> <b class="sub-menu-arrow pull-right line-arrow right "></b> <a class="sub-menu-trigger" href="javascript:;">Invoices</a> <ul class="sub-menu nav nav-stacked" > <li > <a href="/inventory/help/invoice/index.html">Invoices Overview</a> </li> <li > <a href="/inventory/help/invoice/record-payment.html">Recording Payments</a> </li> <li > <a href="/inventory/help/invoice/more-actions.html">More Actions</a> </li> </ul> </li> <li class="nested-menu "> <b class="sub-menu-arrow pull-right line-arrow right "></b> <a class="sub-menu-trigger" href="javascript:;">Picklists</a> <ul class="sub-menu nav nav-stacked" > <li > <a href="/inventory/help/picklist/index.html">Picklist - Overview</a> </li> </ul> </li> <li class="nested-menu "> <b class="sub-menu-arrow pull-right line-arrow right "></b> <a class="sub-menu-trigger" href="javascript:;">Payments Received</a> <ul class="sub-menu nav nav-stacked" > <li > <a href="/inventory/help/payments-received/payments-received.html">Payments Received</a> </li> </ul> </li> <li class="nested-menu "> <b class="sub-menu-arrow pull-right line-arrow right "></b> <a class="sub-menu-trigger" href="javascript:;">Sales Returns</a> <ul class="sub-menu nav nav-stacked" > <li > <a href="/inventory/help/sales-returns/sales-returns-overview.html">Overview</a> </li> </ul> </li> <li class="nested-menu "> <b class="sub-menu-arrow pull-right line-arrow right "></b> <a class="sub-menu-trigger" href="javascript:;">Purchase Transactions</a> <ul class="sub-menu nav nav-stacked" > <li > <a href="/inventory/help/purchase-orders/purchase-orders-overview.html">Purchase Transactions - Overview</a> </li> <li > <a href="/inventory/help/purchase-orders/purchase-order-creation.html">Managing Purchase Orders</a> </li> <li > <a href="/inventory/help/purchase-orders/purchase-import-export.html">Importing & Exporting purchases</a> </li> <li > <a href="/inventory/help/purchase-orders/purchase-receive.html">Purchase Receives</a> </li> <li > <a href="/inventory/help/purchase-orders/bills.html">Bills</a> </li> <li > <a href="/inventory/help/purchase-orders/other-actions.html">More Actions</a> </li> </ul> </li> <li class="nested-menu "> <b class="sub-menu-arrow pull-right line-arrow right "></b> <a class="sub-menu-trigger" href="javascript:;">Payments Made</a> <ul class="sub-menu nav nav-stacked" > <li > <a href="/inventory/help/payments-made/payments-made.html">Payments Made</a> </li> </ul> </li> <li class="nested-menu "> <b class="sub-menu-arrow pull-right line-arrow right "></b> <a class="sub-menu-trigger" href="javascript:;">Vendor Credits</a> <ul class="sub-menu nav nav-stacked" > <li > <a href="/inventory/help/vendor-credits/index.html">Overview - Vendor Credits</a> </li> <li > <a href="/inventory/help/vendor-credits/functions.html">Basic Functions in Vendor Credits</a> </li> <li > <a href="/inventory/help/vendor-credits/manage.html">Manage Vendor Credits</a> </li> </ul> </li> <li class="nested-menu "> <b class="sub-menu-arrow pull-right line-arrow right "></b> <a class="sub-menu-trigger" href="javascript:;">Dropshipment</a> <ul class="sub-menu nav nav-stacked" > <li > <a href="/inventory/help/drop-shipments/drop-shipments.html">Dropshipment</a> </li> </ul> </li> <li class="nested-menu "> <b class="sub-menu-arrow pull-right line-arrow right "></b> <a class="sub-menu-trigger" href="javascript:;">Backorder</a> <ul class="sub-menu nav nav-stacked" > <li > <a href="/inventory/help/backorder/backorders.html">Backorder</a> </li> </ul> </li> <li class="nested-menu "> <b class="sub-menu-arrow pull-right line-arrow right "></b> <a class="sub-menu-trigger" href="javascript:;">Transaction Approval</a> <ul class="sub-menu nav nav-stacked" > <li > <a href="/inventory/help/transaction-approval/transaction-approval.html">Overview</a> </li> <li > <a 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<a href="/inventory/help/integrations/zsc-key.html">Zoho Inventory ZSC Key</a> </li> </ul> </li> <li class="nested-menu "> <b class="sub-menu-arrow pull-right line-arrow right "></b> <a class="sub-menu-trigger" href="javascript:;">Import & Export</a> <ul class="sub-menu nav nav-stacked" > <li > <a href="/inventory/help/import-export/index.html">Overview</a> </li> <li > <a href="/inventory/help/import-export/import.html">Importing Data</a> </li> <li > <a href="/inventory/help/import-export/export.html">Exporting Data</a> </li> </ul> </li> <li class="nested-menu open"> <b class="sub-menu-arrow pull-right line-arrow down "></b> <a class="sub-menu-trigger" href="javascript:;">Reports</a> <ul class="sub-menu nav nav-stacked" > <li > <a href="/inventory/help/reports/reports-overview.html">Reports Overview</a> </li> <li > <a href="/inventory/help/reports/managing-reports.html">Managing Reports</a> </li> <li > <a href="/inventory/help/reports/inventory-reports.html">Inventory Reports</a> </li> <li > <a href="/inventory/help/reports/sales-reports.html">Sales Reports</a> </li> <li class="active" > <a href="/inventory/help/reports/purchase-reports.html">Purchase Reports</a> </li> <li > <a href="/inventory/help/reports/activity-reports.html">Activity Reports</a> </li> </ul> </li> <li class="nested-menu "> <b class="sub-menu-arrow pull-right line-arrow right "></b> <a class="sub-menu-trigger" href="javascript:;">Migration Guide</a> <ul class="sub-menu nav nav-stacked" > <li > <a href="/inventory/help/migration/migration-general.html">General Migration</a> </li> </ul> </li> <li class="nested-menu "> <b class="sub-menu-arrow pull-right line-arrow right "></b> <a class="sub-menu-trigger" href="javascript:;">What's New</a> <ul class="sub-menu nav nav-stacked" > <li > <a href="/inventory/whats-new/index.html">What's New</a> </li> </ul> </li> </ul> </div> <div class="help-content" id="content"> <form class="print-form"> <input type="button" class="print-icon" name="print" value="" title="Print this page" alt="Print this page" onclick="javascript:window.print()"> </form> <h2 class="product-logo to-print" translate="no"><img src="/inventory/images/inventory-icon-default.svg?v=2"/>Inventory</h2> <h1 id="purchase-reports">Purchase Reports</h1> <p>Access reports associated with the purchases that you have recorded and managed in Zoho Inventory. Analyze your purchase orders, bills, receivables and vendors to plan your restocking workflows efficiently.</p> <div class="side-grid"><h2 id="in-this-page">IN THIS PAGE…</h2> <ul> <li><a href="#payables">Payables</a> <ul> <li><a href="#vendor-balance">Vendor Balance</a></li> <li><a href="#bill-details">Bill Details</a></li> <li><a href="#payments-made">Payments Made</a></li> <li><a href="#purchase-order-details">Purchase Order Details</a></li> <li><a href="#purchase-by-vendor">Purchase Order by Vendor</a></li> </ul> </li> <li><a href="#expenses">Purchases & Expenses</a> <ul> <li><a href="#purchases-by-item">Purchases by Item</a></li> <li><a href="#receive-history">Receive History</a></li> </ul> </li> </ul> </div> <h3 id="payables">Payables</h3> <ul> <li><a href="#vendor-balance">Vendor Balance</a></li> <li><a href="#bill-details">Bill Details</a></li> <li><a href="#payments-made">Payments Made</a></li> <li><a href="#active-purchase-orders">Purchase Order Details</a></li> <li><a href="#purchase-by-vendor">Purchase Order by Vendor</a></li> </ul> <h4 id="vendor-balance">Vendor Balance</h4> <p>To generate a Vendor Balance report,</p> <ul> <li>Log in to Zoho Inventory</li> <li>Navigate to the <strong>Reports</strong> module.</li> <li>Select the <strong>Vendor Balance</strong> report under the <em>Purchases</em> section of the Reports page.</li> <li>This is an auto generated report.(It is automatically generated till date)</li> <li>It gets updated with every customer associated transaction.</li> <li>From this report, you can further generate drilled down vendor balance reports for each customer. For more information, please refer to the report takeaways section.</li> </ul> <p><strong>Note:</strong> The payment amount can be toggled between your base currency and foreign currency by clicking on the buttons <strong>BCY</strong> and <strong>FCY</strong>.</p> <p><img src="/inventory/help/images/reports/vendor-balance.png" alt="Image of choosing payment history"></p> <p><strong>Tools:</strong> <a href="/inventory/help/reports/managing-reports.html#printing-reports">Print</a> - <a href="/inventory/help/reports/managing-reports.html#exporting-reports">Export report</a> - <a href="/inventory/help/reports/managing-reports.html#viewing-reports-in-zoho-sheet">View in Zoho Sheet</a> - <a href="/inventory/help/reports/managing-reports.html#viewing-reports-in-full-screen-mode">View in full screen</a></p> <h4 id="vendor-balance-takeaways">Takeaways</h4> <ul> <li>The vendor balance report contains the following data fields - <strong>VENDOR NAME, BILL BALANCE, EXCESS PAYMENT, BALANCE(FCY)</strong> and <strong>BALANCE(BCY)</strong>.</li> <li>The report data can be sorted as per any of this fields.</li> <li>This report displays a list of vendors and the balance amount to be paid to them.</li> <li>Clicking on a <strong>VENDOR</strong> will redirect to the overview page of that contact.</li> <li>Clicking on <strong>BALANCE</strong> will redirect to the <em><strong>Vendor Balance Details</strong></em> report which contains the details of the Bills.</li> </ul> <hr> <h4 id="bill-details">Bill Details</h4> <p>To generate a bill details report,</p> <ul> <li>Log in to Zoho Inventory.</li> <li>Navigate to the <strong>Reports</strong> module.</li> <li>Select the <strong>Bill Details</strong> report under the <em>Purchases</em> section of the Reports page.</li> <li>Select a <strong>Date Range</strong> for your report. It can be a standard date range from the previous year or the current year and it can also be a custom date range.</li> <li>On selecting a standard choice, the <strong>From</strong> and <strong>To</strong> date fields, will be automatically derived.</li> <li>In case of a custom date range, you can manually change the <strong>From</strong> and <strong>To</strong> date fields.</li> <li>Once you ready, click on the <strong>Run Report</strong> button to generate the bill details report for that period.</li> </ul> <p><strong>Note:</strong> The price amounts will be displayed in your base currency.</p> <p><img src="/inventory/help/images/reports/bd.png" alt="Image of bill details report"></p> <p><strong>Tools:</strong> <a href="/inventory/help/reports/managing-reports.html#printing-reports">Print</a> - <a href="/inventory/help/reports/managing-reports.html#exporting-reports">Export report</a> - <a href="/inventory/help/reports/managing-reports.html#viewing-reports-in-zoho-sheet">View in Zoho Sheet</a> - <a href="/inventory/help/reports/managing-reports.html#viewing-reports-in-full-screen-mode">View in full screen</a></p> <h5 id="bill-details-takeaways">Takeaways</h5> <ul> <li>The bill details report includes the following data fields - <strong>STATUS, BILL DATE, DUE DATE, BILL#, VENDOR NAME, BILL AMOUNT</strong> and <strong>BALANCE AMOUNT</strong>.</li> <li>The report data can be sorted as per any of these fields.</li> <li>This report displayes a list of all the available bills, their details and their real time statuses for a specific time frame.</li> <li>Clicking on a <strong>VENDOR</strong> of an entry will redirect to the overview page of that contact.</li> <li>Clicking on the <strong>BILL#, BILL AMOUNT</strong> and <strong>BALANCE AMOUNT</strong>.</li> </ul> <hr> <h4 id="payments-made">Payments Made</h4> <p>To generate a payments made report,</p> <ul> <li>Log in to Zoho Inventory.</li> <li>Navigate to the <strong>Reports</strong> module.</li> <li>Select the <strong>Payments Made</strong> report under the <em>Purchases</em> section of the Reports page.</li> <li>Select a <strong>Date Range</strong> for your report. It can be a standard date range from the previous year or the current year and it can also be a custom date range.</li> <li>On selecting a standard choice, the <strong>From</strong> and <strong>To</strong> date fields, will be automatically derived.</li> <li>In case of a custom date range, you can manually change the <strong>From</strong> and <strong>To</strong> date fields.</li> <li>Once you ready, click on the <strong>Run Report</strong> button to generate the payments made report for that period.</li> </ul> <p><strong>Note:</strong> The payment amount can be toggled between your base currency and foreign currency by clicking on the buttons <strong>BCY</strong> and <strong>FCY</strong>.</p> <p><img src="/inventory/help/images/reports/pm.png" alt="Image of choosing payment history"></p> <p><strong>Tools:</strong> <a href="/inventory/help/reports/managing-reports.html#printing-reports">Print</a> - <a href="/inventory/help/reports/managing-reports.html#exporting-reports">Export report</a> - <a href="/inventory/help/reports/managing-reports.html#viewing-reports-in-zoho-sheet">View in Zoho Sheet</a> - <a href="/inventory/help/reports/managing-reports.html#viewing-reports-in-full-screen-mode">View in full screen</a></p> <h5 id="payments-made-takeaways">Takeaways</h5> <ul> <li>The payments made report includes the following data fields - <strong>DATE, REFERENCE#, BILL#, VENDOR NAME, PAYMENT METHOD, NOTES, DEPOSIT TO, AMOUNT</strong> and <strong>UNUSED AMOUNT</strong>.</li> <li>The report data can be sorted as per any of these fields.</li> <li>This report displays a list of records bearing the payments you have made to your vendors for a chosen time frame.</li> <li>Clicking on a <strong>VENDOR</strong> of an entry will redirect to the overview page of that contact.</li> </ul> <hr> <h4 id="purchase-order-details">Purchase Order Details</h4> <p>This report lists the purchase orders created for a given period along with its current status, delivery date, vendor name, and total amount. To generate a purchase order details report:</p> <ul> <li>Navigate to the <em>Reports</em> module in the left sidebar.</li> <li>Select the <strong>Purchase Order Details</strong> report under the <em>Payables</em> section.</li> <li>Click <strong>Customize Report</strong> option at the top to filter your report based on specific critera. You can do the following customizations: <ul> <li><strong>Date Range:</strong> Select a date range for your report. It can be a standard date range from the previous year or the current year. You can also select a custom date range.</li> <li><strong>Purchase Order Status:</strong> Select the statuses for which you want to filter the purchase orders in your report.</li> <li><strong>Warehouse Name</strong>: Select the warehouses whose associated purchase orders you want to view.</li> <li><strong>Group By:</strong> Choose how you want to group the result of the report.</li> <li>Click <strong>Advance Filters</strong> to add more criteria to filter.</li> </ul> </li> <li>Go to the <strong>Show/Hide Columns</strong> menu on the left side bar to select the columns which you want to view in your report. You can also rearrange the fields in the order in which you prefer to view them.</li> <li>Click <strong>Run Report</strong> at the bottom to generate the report.</li> </ul> <p><strong>Note:</strong> The amounts will be displayed in your base currency.</p> <img alt="Purchase order details" src="/inventory/help/images/reports/purchase-order-details.png" width="800" /> <hr> <h4 id="purchase-by-vendor">Purchase Order by Vendor</h4> <p>To generate a purchase by vendor report,</p> <ul> <li>Log in to Zoho Inventory.</li> <li>Navigate to the <strong>Reports</strong> module.</li> <li>Select the <strong>Purchase by Vendor</strong> report under the <em>Purchases</em> section of the Reports page.</li> <li>Select a <strong>Date Range</strong> for your report. It can be a standard date range from the previous year or the current year and it can also be a custom date range.</li> <li>On selecting a standard choice, the <strong>From</strong> and <strong>To</strong> date fields, will be automatically derived.</li> <li>In case of a custom date range, you can manually change the <strong>From</strong> and <strong>To</strong> date fields.</li> <li>Once you ready, click on the <strong>Run Report</strong> button to generate the purchase by vendor report for that period.</li> </ul> <p><img src="/inventory/help/images/reports/pbv.png" alt="Image of purchase by vendor report"></p> <p><strong>Tools:</strong> <a href="/inventory/help/reports/managing-reports.html#printing-reports">Print</a> - <a href="/inventory/help/reports/managing-reports.html#exporting-reports">Export report</a> - <a href="/inventory/help/reports/managing-reports.html#viewing-reports-in-zoho-sheet">View in Zoho Sheet</a> - <a href="/inventory/help/reports/managing-reports.html#viewing-reports-in-full-screen-mode">View in full screen</a></p> <h5 id="purchase-by-vendor-takeaways">Takeaways</h5> <ul> <li>The purchase by vendor report includes the following data fields - <strong>VENDOR NAME, QTY ORDERED, QTY RECEIVED</strong> and <strong>QTY TO BE BILLED</strong>.</li> <li>The report data can be sorted as per any of these fields.</li> <li>This report displays all the vendor and their related transaction details for a chosen time frame.</li> <li>Clicking on a <strong>VENDOR</strong> of an entry will redirect to the overview page of that contact.</li> </ul> <hr> <h3 id="expenses">Purchases & Expenses</h3> <ul> <li><a href="#purchases-by-item">Purchases by Item</a></li> <li><a href="#receive-history">Receive History</a></li> </ul> <h3 id="purchases-by-item">Purchases by Item</h3> <p>To generate a purchases by item report,</p> <ul> <li>Log in to Zoho Inventory.</li> <li>Navigate to the <strong>Reports</strong> module.</li> <li>Select the <strong>Purchases by Item</strong> report under the <em>Purchases</em> section of the Reports page.</li> <li>Select a <strong>Date Range</strong> for your report. It can be a standard date range from the previous year or the current year and it can also be a custom date range.</li> <li>On selecting a standard choice, the <strong>From</strong> and <strong>To</strong> date fields, will be automatically derived.</li> <li>In case of a custom date range, you can manually change the <strong>From</strong> and <strong>To</strong> date fields.</li> <li>Once you ready, click on the <strong>Run Report</strong> button to generate the purchases by item report for that period.</li> </ul> <p><strong>Note:</strong> The price amounts will be displayed in your base currency.</p> <p><img src="/inventory/help/images/reports/pbi-1.png" alt="Purchases by Item report"></p> <p><strong>Tools:</strong> <a href="/inventory/help/reports/managing-reports.html#printing-reports">Print</a> - <a href="/inventory/help/reports/managing-reports.html#exporting-reports">Export report</a> - <a href="/inventory/help/reports/managing-reports.html#viewing-reports-in-zoho-sheet">View in Zoho Sheet</a> - <a href="/inventory/help/reports/managing-reports.html#viewing-reports-in-full-screen-mode">View in full screen</a></p> <h5 id="purchases-by-item-takeaways">Takeaways</h5> <ul> <li>The purchases by item report includes the following data fields - <strong>ITEM NAME</strong>, <strong>QUANTITY PURCHASED</strong>, <strong>AMOUNT</strong> and <strong>AVERAGE PRICE</strong>.</li> <li>The report data can be sorted as per any of these fields.</li> <li>You will be able to obtain purchase statistics for all your inventory tracked as well as your non inventory items from this report.</li> <li>All the parameters inside this report are linked to their associated data.</li> </ul> <p><img src="/inventory/help/images/reports/pbi-2.png" alt="Links inside the purchases by item report"></p> <ul> <li>Clicking on the name of an item will take you to the overview page of that item.</li> <li>Clicking on any other parameter such as - quantity purchased, amount or average price will take you to a purchase report page dedicated for that item.</li> </ul> <p><img src="/inventory/help/images/reports/pbi-3.png" alt="Narrowed down purchases for that item"></p> <ul> <li>You will be able to export or print the report for that item.</li> </ul> <hr> <h4 id="receive-history">Receive History</h4> <p>To generate a receive history report,</p> <ul> <li>Log in to Zoho Inventory.</li> <li>Navigate to the <strong>Reports</strong> module.</li> <li>Select the <strong>Receive History</strong> report under the <em>Purchases</em> section of the Reports page.</li> <li>Select a <strong>Date Range</strong> for your report. It can be a standard date range from the previous year or the current year and it can also be a custom date range.</li> <li>On selecting a standard choice, the <strong>From</strong> and <strong>To</strong> date fields, will be automatically derived.</li> <li>In case of a custom date range, you can manually change the <strong>From</strong> and <strong>To</strong> date fields.</li> <li>Once you ready, click on the <strong>Run Report</strong> button to generate the receive history report for that period.</li> </ul> <p><img src="/inventory/help/images/reports/rh.png" alt="Image of choosing receive history"></p> <p><strong>Tools:</strong> <a href="/inventory/help/reports/managing-reports.html#printing-reports">Print</a> - <a href="/inventory/help/reports/managing-reports.html#exporting-reports">Export report</a> - <a href="/inventory/help/reports/managing-reports.html#viewing-reports-in-zoho-sheet">View in Zoho Sheet</a> - <a href="/inventory/help/reports/managing-reports.html#viewing-reports-in-full-screen-mode">View in full screen</a></p> <h5 id="receive-history-takeaways">Takeaways</h5> <ul> <li>The receive history report includes the following data fields - <strong>RECEIVE DATE, PURCHASE RECEIVE#, PURCHASE ORDER#, VENDOR</strong> and <strong>QTY RECEIVED</strong>.</li> <li>The report data can be sorted as per any of these fields.</li> <li>This report displays all the available purchase receives and their related details for a chosen time frame.</li> <li>Clicking on the <strong>PURCHASE ORDER#</strong> of an entry will take you to the concerned purchase order.</li> <li>Clicking on a <strong>VENDOR</strong> of an entry will redirect to the overview page of that contact.</li> </ul> <hr> </div> <div id="scroll-top-navigator" class="scroll-top text-center scroll-hidden no-print"> <div class="bg-img"></div> TOP </div> <div id="zom-app-popup" class="popup-banner scroll-hidden no-print"> <div style="position: relative;"> <div id="popup-close" class="popup-close-btn"> <img alt="Zoho Inventory" src="/inventory/help/images/common/close.svg"> </div> <img class="popup-img-style" alt="Zoho Inventory" src="/inventory/images/inventory-logo-new-white.svg"> <p class="popup-text-style">Simplifying inventory and order management</p> <div> <a class="btn zom-btn-filled zom-access" id="banner-signup-button" href="/inventory/signup?utm_source=help&utm_medium=popup" target="_blank" rel="noopener noreferrer"> SIGN UP - IT'S FREE </a> </div> </div> </div> <div id="zom-app-popup-signed" class="popup-banner scroll-hidden no-print signed"> <div style="position: relative;"> <div id="popup-close-signed" class="popup-close-btn"> <img alt="Zoho Inventory" src="/inventory/help/images/common/close.svg"> </div> <img class="support-agent" alt="Zoho Inventory" src="/inventory/help/images/common/support-agent.png"> <img class="popup-img-style" alt="Zoho Inventory" src="/inventory/images/inventory-logo-new-white.svg"> <p class="popup-text-style">Cannot find what you're looking for?</p> <p class="popup-text-style popup-text-font">We're just a call away.</p> <div> <a class="btn zom-btn-filled zom-access" href="https://assist.zohobookings.com/#/customer/zohoinventorycall?Source=help_docs" target="_blank" rel="noopener noreferrer" style="font-size: 12px !important; padding: 2px; width: 54%;"> Request a callback </a> </div> </div> </div> </div> <div class="help-footer row" id="footer"> <div class="col-md-3 mobile-img-section"> <img src="/inventory/help/images/getting-started/Inventory-mobile.png" alt="Zoho Inventory - Customer Support" class="footer-mobile pull-right"/> </div> <div class="col-sm-5 col-md-3 mobile-apps-description"> <div class="mobile-apps"> <b>Mobile Apps</b> </div> <p style="line-height:1;margin-top:5px;"> Available in all mobile platforms </p> <div> <a href="https://play.google.com/store/apps/details?id=com.zoho.inventory&referrer=utm_source%3Dzom_helpdoc%26utm_medium%3Dfooter_mobile_banner" rel="nofollow" target="_blank" class="mobile-apps-icon"> <img class="icon mobile-icon" src="/inventory/help/images/getting-started/android.svg"> </a> <a href="https://apps.apple.com/app/apple-store/id1037960494?pt=423641&ct=help_page_footer&mt=8" rel="nofollow" target="_blank" class="mobile-apps-icon"> <img class="icon mobile-icon" src="/inventory/help/images/getting-started/apple.svg"> </a> </div> <span class="font-xs lg-show">漏 2023, Zoho Corporation Pvt. 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