Event Calendar Guidelines | Eugene, Cascades & Oregon Coast

<!doctype html> <html lang='en-us'> <head>  <meta http-equiv="X-UA-Compatible" content="IE=Edge" /> <meta charset="utf-8" /> <title>Event Calendar Guidelines | Eugene, Cascades & Oregon Coast</title> <link rel="canonical" href="https://www.eugenecascadescoast.org/events/submit-an-event/calendar-guidelines/" /> <meta name="description" content="This online calendar features events with wide enough appeal to attract out-of-area visitors to travel to the Eugene, Cascades & Coast region for overnight stays and/or to entice visitors and convention delegates to extend their stay." /> <meta name="viewport" content="width=device-width, initial-scale=1.0, minimum-scale=1" /> <meta name="sv-nav-properties" content="{"title":"Calendar Guidelines","id":"57688d3b85ce6d944f6dea88","parents_ids":["63d82360dbf55869d640ed4b","57688cf785ce6d944f6dc019"],"site_name":"primary","section":"main","folderHref":"/events/submit-an-event/calendar-guidelines/"}" /> <meta name="twitter:card" content="summary_large_image" /> <meta name="referrer" content="always" /> <meta property="og:title" content="Does my event qualify for the Eugene, Cascades & Coast calendar?" /> <meta property="og:url" content="https://www.eugenecascadescoast.org/events/submit-an-event/calendar-guidelines/" /> <meta property="og:description" content="Calendar guidelines specify that events must be open to the public, take place in Lane County, be presented appropriately for all ages with no extensive RSVP or registration lead times required." /> <meta property="og:locale" content="en_us" /> <meta property="og:image" content="https://assets.simpleviewinc.com/simpleview/image/upload/c_limit,h_1200,q_75,w_1200/v1/clients/lanecounty/38c66429_033f_42c8_976f_4b91efbab06e_c1d00ffc-b0db-4fe7-a336-7badee0d3d9a.jpg" /> <meta property="og:image:width" content="1200" /> <meta property="og:image:height" content="627" /> <meta property="og:type" content="website" /> <meta property="fb:app_id" 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"navigation_click", "interactionSource": "widget", "navType" : "Custom Quick Links", "linkObject": "Travel", "interactionUrl" : "https%3A%2F%2Fwww.eugenecascadescoast.org%2Fblog%2F", "interactionText": "Travel" } }'> Travel </a> <a class="link" href="https://www.eugenecascadescoast.org/sports-blog/" target="_self" data-gtm-click data-gtm-vars='{ "tClient_ga4": { "eventName": "navigation_click", "interactionSource": "widget", "navType" : "Custom Quick Links", "linkObject": "Sports", "interactionUrl" : "https%3A%2F%2Fwww.eugenecascadescoast.org%2Fsports-blog%2F", "interactionText": "Sports" } }'> Sports </a> <a class="link" href="https://www.eugenecascadescoast.org/meetings-blog/" target="_self" data-gtm-click data-gtm-vars='{ "tClient_ga4": { "eventName": "navigation_click", "interactionSource": "widget", "navType" : "Custom Quick Links", "linkObject": "Meetings", "interactionUrl" : "https%3A%2F%2Fwww.eugenecascadescoast.org%2Fmeetings-blog%2F", "interactionText": "Meetings" } }'> 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data-sv-core-textbox data-guid="ee2e812d-a14c-4c6a-ae57-a9350f97617c"> <h1>Calendar Guidelines</h1> <p>This online calendar is for out-of-area visitors and convention delegates. Events should inspire visitors to come here for this event, or while here, extend their stay so they can attend your event!</p> <h2>Calendar Inclusion</h2> <p>Make sure your description provides meaningful and compelling detail to show the uniqueness of your event. Please use complete sentences. </p> <p><strong>The event must be of <u>interest to visitors</u> and:</strong> </p> <ul> <li><strong>It must be open to the public </strong></li> <li><strong>It must take place in Lane County</strong></li> <li><strong>Language and photos must be appropriate for all ages</strong></li> </ul> </section></div><div data-civid="664f7aab35acce3d1a902749" class="contentRender contentRender_14 contentRender_type_widget contentRender_name_plugins_common_button" data-sv-time="43" data-sv-index="14" data-gtm-vars='{ "tCore" : { "contentNum" : "1" } }'> <div class="custom-button align-center" data-guid="ae8f38f5-3e52-4570-8370-5b147b015fb1" data-style="default" > <a class="button-link" href="https://www.eugenecascadescoast.org/events/submit-an-event/" target="_self" data-gtm-click data-gtm-vars='{ "tClient_ga4": { "eventName": "widget_interaction", "widgetName": "Button", "linkObject": "Button", "interactionSource": "widget", "interactionUrl": "https%3A%2F%2Fwww.eugenecascadescoast.org%2Fevents%2Fsubmit-an-event%2F", "interactionText": "Submit%20an%20Event" } }'>Submit an Event</a> </div></div><div data-civid="664f7aab35acce3d1a90274b" class="contentRender contentRender_15 contentRender_type_widget contentRender_name_plugins_core_textbox" data-sv-time="53" data-sv-index="15" data-gtm-vars='{ "tCore" : { "contentNum" : "2" } }'><section data-sv-core-textbox data-guid="16a5a9a6-5770-482b-96cc-9117f3ae0d4a"> <h2>Photo Requirements</h2> <ul> <li>A high quality/high resolution photo is preferred, but all photos will be considered. </li> <li>A single photo without text or graphics is preferred. (Posters, photo collages and photos with super-imposed text do not display well.)</li> <li><b>Horizontal</b> images (Vertical images get cropped and do not display well.)</li> <li>Images must be either a jpg, gif, png, bmp or jpeg format.</li> <li>All photos must be owned by the individual or company submitting the images. Model releases should be secured.</li> <li>Photos should be compatible with the event in theme and content.</li> </ul> <h4>Please note:</h4> <ul> <li>Unless otherwise instructed by organizer, Travel Lane County reserves the right to re-use photos in conjunction with annual and repeat events or with events by the same organizer, at the same venue or otherwise applicable.</li> <li>Submitted event photos are published only within the event calendar system. If you would like to make your event photo available for wider promotional considerations, please email the original photo to <a data-sv-linklookup-id="mailto:Melanie@EugeneCascadesCoast.org?subject=Photo%20submission" data-sv-linklookup-type="plugins_nav_mailto_link" data-sv-targetauto="false" href="mailto:Melanie@EugeneCascadesCoast.org?subject=Photo%20submission" target="_blank">Melanie@EugeneCascadesCoast.org</a>.</li> <li>Travel Lane County reserves the right to not publish any images at our discretion.</li> </ul> <p>By uploading photos to the event calendar, you acknowledge the above requirements and advisories, and release Travel Lane County of all liabilities. If you have any questions regarding photo usage or calendar entry guidelines, please contact us at 541.484.5307 or <a data-sv-linklookup-id="mailto:Calendar@EugeneCascadesCoast.org" data-sv-linklookup-type="plugins_nav_external_link" data-sv-targetauto="false" href="mailto:Calendar@EugeneCascadesCoast.org" target="_blank">Calendar@EugeneCascadesCoast.org</a>.</p> </section></div><div data-civid="664f7aab35acce3d1a90274d" class="contentRender contentRender_16 contentRender_type_widget contentRender_name_plugins_core_textbox" data-sv-time="42" data-sv-index="16" data-gtm-vars='{ "tCore" : { "contentNum" : "3" } }'><section data-sv-core-textbox data-guid="861753f1-7408-48b8-97da-fc44f7e4ac9f"> <h2>Event Exclusions</h2> <p><strong>If your event does not get accepted to our calendar, here are some of the most common reasons: </strong></p> <ul> <li>Not appropriate for our visitor audience, or out of area</li> <li>Not enough lead-time prior to the event</li> <li>Incomplete or non-descriptive submissions</li> </ul> <p><strong>These types of events are NOT accepted:</strong></p> <ul> <li>Networking or business training events (such as chamber meetings, award banquets and socials)</li> <li>Political events and rallies</li> <li>Job fairs</li> <li>Public hearings</li> <li>Church services</li> <li>Fundraising and donation programs</li> <li>Retail store sales, book sales, discounts or trunk shows* </li> <li>Discounts, product promotions, dining deals or happy hours*</li> <li>Long term classes (see below for exceptions)</li> </ul> <p><strong>The following special events may be considered <em>if</em> appealing and appropriate for out-of-area visitors.</strong></p> <ul> <li>Special dining events featuring entertainment and/or education. Examples include murder mystery dinners; watch parties; wine, beer, spirits or chef's dinners and holiday meals</li> <li>Benefit dinners, performances and events</li> <li>One or consecutive two-day classes or tours </li> <li>Church holiday events/performances</li> <li>Summer camps, drop-in camps and short children's programs</li> <li>Retail events/open houses that may include entertainment, music, tastings, guest appearances, signings and/or demos</li> <li>Special community-wide sales events or multi-vendor markets</li> <li>Admission that is waived for an activity or attraction that occurs for one to four days </li> <li>Special activities outside of typical daily operations, creating an event atmosphere and an additional incentive to visit (packaged tours or lodging etc.)</li> </ul> <p><strong>Travel Lane County retains the right to publish events at our discretion. Repeat or ongoing events may be consolidated into single listings. Event selection criteria may change without notice.</strong></p> </section></div><div data-civid="664f7aab35acce3d1a90274f" class="contentRender contentRender_17 contentRender_type_widget contentRender_name_plugins_core_textbox" data-sv-time="51" data-sv-index="17" data-gtm-vars='{ "tCore" : { "contentNum" : "4" } }'><section data-sv-core-textbox data-guid="e5278f85-8858-45f2-aeee-141078745b30"> <h5>*A Note on Promotions & Packages</h5> <p>Travel Lane County members have the exclusive benefit of adding promotions and packages to their member listings via the <a data-sv-linklookup-id="https://lanecounty.extranet.simpleviewcrm.com/login/#/login" data-sv-linklookup-type="plugins_nav_external_link" href="https://lanecounty.extranet.simpleviewcrm.com/login/#/login" target="_blank">Member Portal</a>. These include special featured products, limited time offers, some ongoing donation programs by member business (but not the "present a flyer" programs), tap takeovers, bundled lodging or activity packages, discounts or giveaways and happy hours — all at Travel Lane County discretion). Some promotions will not qualify. <strong>Strict discounts or sales will not be listed on the event calendar.</strong></p> <ul> <li>For assistance with events, please contact <a data-sv-linklookup-id="mailto:Calendar@EugeneCascadesCoast.org" data-sv-linklookup-type="plugins_nav_mailto_link" href="mailto:Calendar@EugeneCascadesCoast.org" target="_blank">Calendar@EugeneCascadesCoast.org</a>.</li> <li>For assistance with deals and promotions, please contact <a data-sv-linklookup-id="mailto:Megan@EugeneCascadesCoast.org" data-sv-linklookup-type="plugins_nav_mailto_link" data-sv-targetauto="false" href="mailto:Megan@EugeneCascadesCoast.org" target="_blank">Megan@EugeneCascadesCoast.org</a>.</li> </ul> <p><i>Updated May 2024</i></p> </section></div><div data-civid="664f7aab35acce3d1a902751" class="contentRender contentRender_18 contentRender_type_widget contentRender_name_plugins_collections_type_custom_slides 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src="https://assets.simpleviewinc.com/simpleview/image/upload/c_fill,f_jpg,g_xy_center,h_527,q_65,w_527,x_1864,y_1445/v1/clients/lanecounty/222_3_13511_jpeg_401fd56a-9857-480d-bb8b-42f2610da75e.jpg" alt="A close up of a stand up bass tipped to its side." loading="lazy" fetchpriority="low" width="527" height="527" onload="this.classList.add('loaded')" /> </picture> </a> <div class="credits"> <img src="/includes/public/assets/shared/photo-credit-camera-icon.svg" alt="" aria-hidden="true"> <span>: Melanie Ryan Griffin</span> </div> </div> <div class="content-section"> <h2 class="slide-title"> <a href="https://www.eugenecascadescoast.org/events/" target="_self" data-gtm-click data-gtm-vars='{ "tClient_ga4" : { "linkObject" : "Title", "interactionUrl" : "https%3A%2F%2Fwww.eugenecascadescoast.org%2Fevents%2F" } }'>Events</a> </h2> </div> </div> </article> <article class="slide overlap-image "> <div class="inner" data-gtm-vars='{ "tClient_ga4" : { "interactionSource" : "widget", "itemName" : "About%20Us" } }'> <div class="img-cont"> <a data-asset href="https://www.eugenecascadescoast.org/about-us/" target="_self" data-gtm-click data-gtm-vars='{ "tClient_ga4" : { "linkObject" : "Image", "interactionUrl" : "https://www.eugenecascadescoast.org/about-us/" } }' > <picture> <source srcset="https://assets.simpleviewinc.com/simpleview/image/upload/c_fill,f_avif,g_xy_center,h_351,q_65,w_351,x_3008,y_2008/v1/clients/lanecounty/222_3_10861_jpeg_11bc1776-e560-44ef-b2ad-efe25f1e6920.jpg" media="screen and (min-width: 1024px)" type="image/avif" width="351" height="351" /> <source srcset="https://assets.simpleviewinc.com/simpleview/image/upload/c_fill,f_webp,g_xy_center,h_351,q_65,w_351,x_3008,y_2008/v1/clients/lanecounty/222_3_10861_jpeg_11bc1776-e560-44ef-b2ad-efe25f1e6920.jpg" media="screen and (min-width: 1024px)" type="image/webp" width="351" height="351" /> <source srcset="https://assets.simpleviewinc.com/simpleview/image/upload/c_fill,f_jpg,g_xy_center,h_351,q_65,w_351,x_3008,y_2008/v1/clients/lanecounty/222_3_10861_jpeg_11bc1776-e560-44ef-b2ad-efe25f1e6920.jpg" media="screen and (min-width: 1024px)" type="image/jpeg" width="351" height="351" /> <source srcset="https://assets.simpleviewinc.com/simpleview/image/upload/c_fill,f_avif,g_xy_center,h_443,q_65,w_443,x_3008,y_2008/v1/clients/lanecounty/222_3_10861_jpeg_11bc1776-e560-44ef-b2ad-efe25f1e6920.jpg" media="screen and (min-width: 640px)" type="image/avif" width="443" height="443" /> <source srcset="https://assets.simpleviewinc.com/simpleview/image/upload/c_fill,f_webp,g_xy_center,h_443,q_65,w_443,x_3008,y_2008/v1/clients/lanecounty/222_3_10861_jpeg_11bc1776-e560-44ef-b2ad-efe25f1e6920.jpg" media="screen and (min-width: 640px)" type="image/webp" width="443" height="443" /> <source srcset="https://assets.simpleviewinc.com/simpleview/image/upload/c_fill,f_jpg,g_xy_center,h_443,q_65,w_443,x_3008,y_2008/v1/clients/lanecounty/222_3_10861_jpeg_11bc1776-e560-44ef-b2ad-efe25f1e6920.jpg" media="screen and (min-width: 640px)" type="image/jpeg" width="443" height="443" /> <source srcset="https://assets.simpleviewinc.com/simpleview/image/upload/c_fill,f_avif,g_xy_center,h_527,q_65,w_527,x_3008,y_2008/v1/clients/lanecounty/222_3_10861_jpeg_11bc1776-e560-44ef-b2ad-efe25f1e6920.jpg" type="image/avif" width="527" height="527" /> <source srcset="https://assets.simpleviewinc.com/simpleview/image/upload/c_fill,f_webp,g_xy_center,h_527,q_65,w_527,x_3008,y_2008/v1/clients/lanecounty/222_3_10861_jpeg_11bc1776-e560-44ef-b2ad-efe25f1e6920.jpg" type="image/webp" width="527" height="527" /> <img class="slide-img" src="https://assets.simpleviewinc.com/simpleview/image/upload/c_fill,f_jpg,g_xy_center,h_527,q_65,w_527,x_3008,y_2008/v1/clients/lanecounty/222_3_10861_jpeg_11bc1776-e560-44ef-b2ad-efe25f1e6920.jpg" alt="Friends laughing with glasses of wine in hand" loading="lazy" fetchpriority="low" width="527" height="527" onload="this.classList.add('loaded')" /> </picture> </a> <div class="credits"> <img src="/includes/public/assets/shared/photo-credit-camera-icon.svg" alt="" aria-hidden="true"> <span>: Melanie Ryan Griffin</span> </div> </div> <div class="content-section"> <h2 class="slide-title"> <a href="https://www.eugenecascadescoast.org/about-us/" target="_self" data-gtm-click data-gtm-vars='{ "tClient_ga4" : { "linkObject" : "Title", "interactionUrl" : "https%3A%2F%2Fwww.eugenecascadescoast.org%2Fabout-us%2F" } }'>About Us</a> </h2> </div> </div> </article> <article class="slide overlap-image "> <div class="inner" data-gtm-vars='{ "tClient_ga4" : { "interactionSource" : "widget", "itemName" 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srcset="https://assets.simpleviewinc.com/simpleview/image/upload/c_fill,f_jpg,g_xy_center,h_351,q_65,w_351,x_3162,y_952/v1/clients/lanecounty-redesign/222_3_13557_jpeg_d50ee2c9-57fe-4520-b92b-7dffe94cbc18.jpg" media="screen and (min-width: 1024px)" type="image/jpeg" width="351" height="351" /> <source srcset="https://assets.simpleviewinc.com/simpleview/image/upload/c_fill,f_avif,g_xy_center,h_443,q_65,w_443,x_3162,y_952/v1/clients/lanecounty-redesign/222_3_13557_jpeg_d50ee2c9-57fe-4520-b92b-7dffe94cbc18.jpg" media="screen and (min-width: 640px)" type="image/avif" width="443" height="443" /> <source srcset="https://assets.simpleviewinc.com/simpleview/image/upload/c_fill,f_webp,g_xy_center,h_443,q_65,w_443,x_3162,y_952/v1/clients/lanecounty-redesign/222_3_13557_jpeg_d50ee2c9-57fe-4520-b92b-7dffe94cbc18.jpg" media="screen and (min-width: 640px)" type="image/webp" width="443" height="443" /> <source srcset="https://assets.simpleviewinc.com/simpleview/image/upload/c_fill,f_jpg,g_xy_center,h_443,q_65,w_443,x_3162,y_952/v1/clients/lanecounty-redesign/222_3_13557_jpeg_d50ee2c9-57fe-4520-b92b-7dffe94cbc18.jpg" media="screen and (min-width: 640px)" type="image/jpeg" width="443" height="443" /> <source srcset="https://assets.simpleviewinc.com/simpleview/image/upload/c_fill,f_avif,g_xy_center,h_527,q_65,w_527,x_3162,y_952/v1/clients/lanecounty-redesign/222_3_13557_jpeg_d50ee2c9-57fe-4520-b92b-7dffe94cbc18.jpg" type="image/avif" width="527" height="527" /> <source srcset="https://assets.simpleviewinc.com/simpleview/image/upload/c_fill,f_webp,g_xy_center,h_527,q_65,w_527,x_3162,y_952/v1/clients/lanecounty-redesign/222_3_13557_jpeg_d50ee2c9-57fe-4520-b92b-7dffe94cbc18.jpg" type="image/webp" width="527" height="527" /> <img class="slide-img" src="https://assets.simpleviewinc.com/simpleview/image/upload/c_fill,f_jpg,g_xy_center,h_527,q_65,w_527,x_3162,y_952/v1/clients/lanecounty-redesign/222_3_13557_jpeg_d50ee2c9-57fe-4520-b92b-7dffe94cbc18.jpg" alt="River rafters in a yellow raft hold their paddles triumphantly over their heads." loading="lazy" fetchpriority="low" width="527" height="527" onload="this.classList.add('loaded')" /> </picture> </a> <div class="credits"> <img src="/includes/public/assets/shared/photo-credit-camera-icon.svg" alt="" aria-hidden="true"> <span>: Turell Group</span> </div> </div> <div class="content-section"> <h2 class="slide-title"> <a href="https://www.eugenecascadescoast.org/partners/become-a-partner/" target="_self" data-gtm-click data-gtm-vars='{ "tClient_ga4" : { "linkObject" : "Title", "interactionUrl" : "https%3A%2F%2Fwww.eugenecascadescoast.org%2Fpartners%2Fbecome-a-partner%2F" } }'>Become a Member</a> </h2> </div> </div> </article> </div> </section> </div> </div> <div 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