EN-DPO information page

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content </a> <div id="cern-toolbar" role="group" aria-label="CERN Toolbar" class="user-not-authenticated"> <h1> <a href="//home.cern" title="CERN"> CERN <span>Accelerating science</span> </a> </h1> <ul> <li class="signin"> <div class="item-list item-list-length-1"> <ul class="cern-signedin toolbar-submenu"><li class="cern-account-links"><a href="https://en-dpo.web.cern.ch/user/login?destination=" class="cern-account cern-signin cern-single-mobile-signin">Sign in</a></li></ul> </div> </li> <li><a href="//cern.ch/directory" class="cern-directory" title="Search CERN resources and browse the directory">Directory</a></li> </ul> </div> <div class="dialog-off-canvas-main-canvas" data-off-canvas-main-canvas> <header role="banner"> <div class="header-wrapper"> <div class="site-info col-lg-3 col-md-3 col-sm-12"> <div class="site-info__logo col-lg-6 col-md-6 col-sm-6"> <a href="http://cern.ch/en" title="EN Department" rel="home"> <img src="/sites/default/files/logo/EN.png" alt="home"/> </a> </div> <div class="site-info__text col-lg-6 col-md-6 col-sm-6"> <div class="site-info__text__name"> <a href="/" title="Home" rel="home"> EN DPO </a> </div> </div> </div> <div class="site-nav col-sm-12 col-md-9 col-lg-9 "> <div class="region region-header"> <nav role="navigation" aria-labelledby="block-cernoverride-main-menu-menu" id="block-cernoverride-main-menu"> <h2 class="sr-only" id="block-cernoverride-main-menu-menu">Main navigation</h2> <nav class="navbar navbar-default main-menu"> <div class="container-fluid">  <div class="navbar-header"> <button type="button" class="navbar-toggle collapsed" data-toggle="collapse" data-target="#bs-example-navbar-collapse-1" aria-expanded="false"> <span class="sr-only">Toggle navigation</span> <span class="icon-bar"></span> <span class="icon-bar"></span> <span class="icon-bar"></span> </button> </div>  <div class="collapse navbar-collapse" id="bs-example-navbar-collapse-1"> <ul class="nav navbar-nav"> <li> <a href="/" data-drupal-link-system-path="<front>" class="is-active" aria-current="page">Home</a> </li> <li> <a href="https://cern.sharepoint.com/sites/fap-dep-reports">Monthly Indicators</a> </li> <li> <a href="https://edms.cern.ch/project/CERN-0000089183">EDMS Reports</a> </li> </ul> </div>  </div>  </nav> </nav> </div> </div> </div> </div> </header> <main role="main"> <a id="main-content" tabindex="-1"></a> <div class="container-fluid"> <div class="wrapper-center col-md-12 col-sm-12 col-xs-12"> <div class="region region-content"> <div data-history-node-id="498" class="layout layout--onecol"> <div class="layout__region layout__region--content"> <div class="field field--name-field-component field--type-entity-reference-revisions field--label-hidden field--items"> <div class="field--item"> </div> <div class="field--item"> <div class="component-row component-row__display__centered section-navigation effect_none"> <div class="component-row__row"> <div class="component-row__column component-row__center section-has-no-column col-md-9 col-sm-12 col-xs-12"> <div class="box-effects-wrapper "> <div class="text-component text-component-page clearfix"> <div class="text-component-text cern_full_html"> <h1 class="text-align-center">Departmental Planning Office (DPO)</h1> <p class="text-align-center"><a href="mailto: en-dep-dpo@cern.ch">en-dep-dpo@cern.ch</a></p> <p><strong>The members of the Departmental Planning Office for the EN department are:</strong></p> <ul> <li style="margin-bottom: 15px;"><a href="mailto:sigrid.knoops@cern.ch">Sigrid Knoops</a> – Departmental Planning Officer  (DPO)</li> <li style="margin-bottom: 15px;"><a href="mailto:rafael.menendez@cern.ch">Rafael Menendez</a></li> </ul> <p>The main responsibilities of the DPO cover personnel and material resources planning, budget execution, monitoring and control as well as reporting.</p> <p>The DPO liaises with central services from FAP Accounting, External Funding (EU, Team Accounts, External Funding), Resources, Planning & Controlling, and HR Frontline and Talent Acquisition.</p> <p>The DPO reports to the Departmental Management meetings (ENMB) and helps with the preparation of <a href="https://fap-dep.web.cern.ch/content/reports">reports</a> for the CERN Annual Progress Report (APR) and the CERN Medium Term Plan (MTP).</p> <p> </p> <p><strong>The planning activities linked to the CERN Medium Term Plan and the Draft Budget include: </strong></p> <table border="0" cellpadding="1" cellspacing="1"> <tbody> <tr> <td style="width: 350px; background-color: rgb(255, 255, 255); border-color: rgb(0, 0, 0);"> <ul> <li>Final Budget (incl. Probable Revenues & Expenses PRE)</li> <li>Internal Budget (current year)</li> <li>Budget requests and allocations</li> <li>Manpower Planning</li> </ul> </td> <td style="text-align: left; vertical-align: top; width: 350px; background-color: rgb(255, 255, 255); border-color: rgb(0, 0, 0);"> <ul> <li><a href="https://fap-dep.web.cern.ch/rpc/cost-variation-index">Cost Variation Index CV</a></li> <li>Long and Medium Term Plan</li> <li>Carry-forward</li> <li>> 50K procurement planning</li> </ul> </td> </tr> </tbody> </table> <p> </p> <p style="margin-bottom:15px"><strong>Budget execution's activities are:</strong></p> <table border="0" cellpadding="1" cellspacing="1"> <tbody> <tr> <td style="width: 350px; background-color: rgb(255, 255, 255); border-color: rgb(0, 0, 0); text-align: left; vertical-align: top;"> <ul> <li>Budget Transfers</li> <li>Annual book closing</li> <li>Accruals</li> <li>Purchasing procedure (DR, MS...)</li> <li>Recharging (jobs, rebilling of contractors, TID for collaborations, etc.)</li> <li>DG reserve claim and attribution</li> <li>Order clean up</li> <li>Revenue allocations</li> <li>Support with data gathering related to PPE / intangible</li> <li>KT fund project follow up</li> </ul> </td> <td style="text-align: left; vertical-align: top; width: 350px; background-color: rgb(255, 255, 255); border-color: rgb(0, 0, 0);"> <ul> <li>Staff planning and activities follow-up</li> <li>Post openings</li> <li>Contract Follow-up</li> <li>LD to IC and extensions</li> <li>Fellows follow-up for AFC</li> <li>Students and Associates follow-up for AFC and TS</li> <li>MtoP follow-up</li> </ul> </td> </tr> </tbody> </table> <p> </p> <table border="0" cellpadding="1" cellspacing="1"> <tbody> <tr> <td style="width: 350px; background-color: rgb(255, 255, 255); border-color: rgb(0, 0, 0); vertical-align: top;"> <p style="margin-bottom: 15px; margin-left: 20px;"><strong>The DPO monitors and controls:</strong></p> <ul> <li>Budget Control (corrective actions)</li> <li>Budget Control (EDH approval and CET follow-up)</li> <li>Pipeline</li> <li>Forecasting</li> <li>Overtime requests</li> </ul> </td> <td style="text-align: left; vertical-align: top; width: 350px; background-color: rgb(255, 255, 255); border-color: rgb(0, 0, 0);"> <p style="margin-bottom: 15px; margin-left: 20px;"><strong>Other tasks include: </strong></p> <ul> <li>Assignments of signature rights and roles</li> <li>Creation and maintenance of budget codes, organic structure and projects</li> <li>EDH Documents re-routing</li> <li>Approval of equipment sale</li> <li>Inventory</li> </ul> </td> </tr> </tbody> </table> <h2>Privacy notice</h2> <p>Find out more about the Privacy Notice of the EN Financial and Personnel Planning Service <a data-extlink href="https://cern.service-now.com/service-portal?id=privacy_policy&se=EN-Financial-Personnel-Planning&notice=dpo" rel="noopener noreferrer" target="_blank">here</a><a href="https://cern.service-now.com/service-portal?id=privacy_policy&se=Departmental-Administrative-Activities&notice=main">.</a></p> </div> </div> </div> </div> <div class="component-row__column component-row__sidebar-right col-md-3 col-sm-12 col-xs-12"> <section id="block-blockwithlinks" class="block block-block-content block-block-contentcf7155f6-2e90-440a-835c-52bddfee4077 clearfix"> <div class="field field--name-body field--type-text-with-summary field--label-hidden field--item"><p><a href="https://cern.sharepoint.com/sites/EN%20DPO%20Website/SitePages/Home.aspx">DPO Sharepoint </a></p> <p><a href="https://fap-dep.web.cern.ch/rpc/rpc-calendar">RPC Calendar</a></p> <p><strong>Tools:</strong></p> <p><a href="https://apt.cern.ch/apt/gui/index.gsp">APT Planning</a></p> <p><a href="https://cet.cern.ch/cet/Desktop">CET Expenses Tracking</a></p> <p><a href="https://edh.cern.ch/">EDH Electronic documents</a></p> <p><a href="https://hrt.cern.ch/hrt/Desktop">HRT HR Tool</a></p> <p><a href="https://aisdb.cern.ch/pls/htmldb_aisdb_prod/f?p=164:1:208983196548369:::::">AIS Roles assignment</a></p> <p><a href="https://espace.cern.ch/HR-TA/PC/SitePages/Public/Programmes.aspx">Fellow Programs</a></p> </div> </section> </div> </div> </div> </div> <div class="field--item"> </div> <div class="field--item"> <div class="component-row component-row__display__centered section-navigation effect_none has_title box-effects" id="useful-links"> <h1 class="row-component-title"> Useful Links </h1> <div class="component-row__row"> <div class="component-row__column component-row__center section-has-no-column col-md-12 col-sm-12 col-xs-12"> <div class="box-effects-wrapper enable-effects "> <div id="preview-card--4" class="component-preview-cards box-pattern portrait landing_page" style="background:url('/sites/default/files/2021-03/FAP-RPC_background.JPG') no-repeat center center / cover" data-background="/sites/default/files/2021-03/FAP-RPC_background.JPG" class="component-preview-cards box-pattern portrait landing_page"> <a class="box-link" target="" href="https://fap-dep.web.cern.ch/content/budget-planning"></a> <div class="component-preview-cards__veil"></div> <div class="component-preview-cards__box_wrapper"> <div class="component-preview-cards__box"> <div class="preview-card__title"> <h3><a href="https://fap-dep.web.cern.ch/content/budget-planning" title="FAP-RPC"> <span style="color:#FFFFFF"> FAP-RPC </span> </a></h3> </div> <div class="preview-card__body"></div> <div class="preview-cards__subtext"> <div class="preview-card__category" style="color:#FFFFFF"> Finance and Administrative Processes - Budget & Planning </div> </div> </div> </div> </div> <div id="preview-card--5" class="component-preview-cards box-pattern portrait landing_page" style="background:url('/sites/default/files/2021-01/Admine-guide.PNG') no-repeat center center / cover" data-background="/sites/default/files/2021-01/Admine-guide.PNG" class="component-preview-cards box-pattern portrait landing_page"> <a class="box-link" target="" href="https://admin-eguide.web.cern.ch/en"></a> <div class="component-preview-cards__veil"></div> <div class="component-preview-cards__box_wrapper"> <div class="component-preview-cards__box"> <div class="preview-card__title"> <h3><a href="https://admin-eguide.web.cern.ch/en" title="Admin e-Guide"> <span style="color:#FFFFFF"> Admin e-Guide </span> </a></h3> </div> <div class="preview-card__body"></div> <div class="preview-cards__subtext"> <div class="preview-card__category" style="color:#FFFFFF"> Official Administrative Guidelines @ CERN </div> </div> </div> </div> </div> <div id="preview-card--6" class="component-preview-cards box-pattern portrait landing_page" style="background:url('/sites/default/files/2021-01/engroups_0.PNG') no-repeat center center / cover" data-background="/sites/default/files/2021-01/engroups_0.PNG" class="component-preview-cards box-pattern portrait landing_page"> <a class="box-link" target="" href="https://en.web.cern.ch/groups"></a> <div class="component-preview-cards__veil"></div> <div class="component-preview-cards__box_wrapper"> <div class="component-preview-cards__box"> <div class="preview-card__title"> <h3><a href="https://en.web.cern.ch/groups" title="EN Groups"> <span style="color:#FFFFFF"> EN Groups </span> </a></h3> 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