Supplier Guidance (Japan) | Okinawa Institute of Science and Technology OIST

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Office</a> </li> <li> <a data-menu-child="" href="/campus/seaside-house" class="menu-sub-item py-2 lg:py-0 block lg:whitespace-nowrap ">Seaside House</a> </li> <li> <a data-menu-child="" href="/campus/marine-science-station" class="menu-sub-item py-2 lg:py-0 block lg:whitespace-nowrap ">Marine Science Station</a> </li> </ul> </div> <div data-menu-level="1" id="5dde840c-fadc-4777-aebf-fe3b84984858" class="menu sub-menu"> <ul class="font-bold text-lg lg:flex-col lg:space-y-3 lg:text-xl lg:ml-12 lg:px-2.5"> <li> <a data-menu-child="" href="/careers" class="menu-sub-item py-2 lg:py-0 block lg:whitespace-nowrap ">Open Positions</a> </li> <li> <a data-menu-child="" href="/careers/faculty-positions" class="menu-sub-item py-2 lg:py-0 block lg:whitespace-nowrap ">Faculty Positions</a> </li> <li> <a data-menu-child="" href="/careers/background-check" class="menu-sub-item py-2 lg:py-0 block lg:whitespace-nowrap ">Background Check</a> </li> <li> <a data-menu-child="" 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class="menu-sub-item py-2 lg:py-0 block lg:whitespace-nowrap ">Presidential Media Library</a> </li> <li> <a data-menu-child="" href="/about/president/lectures" class="menu-sub-item py-2 lg:py-0 block lg:whitespace-nowrap ">Presidential Lectures</a> </li> <li> <a data-menu-child="" href="/about/president/office" class="menu-sub-item py-2 lg:py-0 block lg:whitespace-nowrap ">Office of the President</a> </li> <li> <a data-menu-child="" href="/about/president/university-management-forum" class="menu-sub-item py-2 lg:py-0 block lg:whitespace-nowrap ">President's Council</a> </li> </ul> </div> <div data-menu-level="2" id="c27fa62a-366a-44e1-9eeb-39ba5e751ed5" class="menu sub-menu"> <ul class="font-bold text-lg lg:flex-col lg:space-y-3 lg:text-xl lg:ml-12 lg:px-2.5 lg:left-full"> <li> <a data-menu-child="" href="/about/leadership-governance" class="menu-sub-item py-2 lg:py-0 block lg:whitespace-nowrap ">Leadership and Governance</a> </li> <li> <a data-menu-child="" href="/about/officers-senior-management" class="menu-sub-item py-2 lg:py-0 block lg:whitespace-nowrap ">Officers & Senior Management</a> </li> <li> <a data-menu-child="" href="/about/leadership-governance/board-governors" class="menu-sub-item py-2 lg:py-0 block lg:whitespace-nowrap ">Board of Governors</a> </li> <li> <a data-menu-child="" href="/about/leadership-governance/board-councilors" class="menu-sub-item py-2 lg:py-0 block lg:whitespace-nowrap ">Board of Councilors</a> </li> <li> <a data-menu-child="" href="/about/organigram" class="menu-sub-item py-2 lg:py-0 block lg:whitespace-nowrap ">Organigram</a> </li> <li> <a data-menu-child="" href="/about/former-presidents" class="menu-sub-item py-2 lg:py-0 block lg:whitespace-nowrap ">Former Presidents</a> </li> <li> <a data-menu-child="" href="/policy-library" class="menu-sub-item py-2 lg:py-0 block lg:whitespace-nowrap ">Policies, Rules & Procedures</a> </li> </ul> </div> <div data-menu-level="2" 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class="block block-system block-system-main-block"> <article about="/about/procurement/guidance-business-partners-japan" typeof="schema:WebPage" class="node node--type-page node--view-mode-full"> <span property="schema:name" content="Supplier Guidance (Japan)" class="rdf-meta hidden"></span> <div class="node__content"> <div class="container-wide "> <div class="flex flex-col space-y-2 lg:space-y-4 pt-8 lg:pt-6 "> <h1 class="page-title text-center"> <budoux-ja>Supplier Guidance (Japan)</budoux-ja> </h1> </div> </div> <div id="paragraph-653" class="paragraph paragraph--type--text paragraph--view-mode--full"> <div class="container-body py-8 lg:py-10"> <div class="styled-body "> <div> <div class="clearfix text-formatted field field--name-field-body-text field--type-text-long field--label-hidden field__item"><div class="tex2jax_process"><p>Thank you very much for your support and cooperation through business transaction on OIST's research and educational activities.</p> <p>We would like to inform you about several points of attention on the transaction with us as below. Thank you again for your kind understanding and cooperation.</p> <p>*Following content stands on the domestic transaction within Japan. So, for the abroad partners, please visit "<a data-entity-substitution="canonical" data-entity-type="node" data-entity-uuid="8b14b7e5-624c-4fed-b39f-a01770f7c788" href="/about/procurement/guidance-international-business-partners" target="_blank" title="Supplier Guidance (International)">Guidance for international business partners</a>" for the information about overseas transaction with OIST. In general, OIST designates JPY (Japanese Yen) as standard currency for the domestic transactions within Japan (even if your company is held by abroad headquarter).</p> <h3>Points of attention on Transaction with OIST</h3> <p><a href="#omitStamp">(NEW)Omission of seals on quotations, delivery slips, and invoices</a></p> <p><a href="#invoice">(NEW)The qualified invoice-based method (the invoice system)</a></p> <ol> <li><a href="#info">Procurement types of OIST</a></li> <li><a href="#tandc">Contract terms and conditions</a></li> <li><a href="#po">Placing purchase order from OIST</a></li> <li><a href="#date">Dating on accounting slips</a></li> <li><a href="#deliv">Delivery to OIST</a></li> <li><a href="#shut">Suspension of business transaction</a></li> <li><a href="#whistle">Contact window for illicit or inappropriate actions</a></li> <li><a href="#req">Special requests for your cooperation</a></li> <li><a href="#sales">Providing your sales updates</a></li> </ol> <p>[<a href="#first">For brand-new suppliers</a>]</p> <hr> <h2><a id="omitStamp" name="omitStamp">Omission of seals on quotations, delivery slips, and invoices</a></h2> <p>From November 7, 2022, the following documents can be submitted without a seal.<br> In addition, we accept to submit the following documents by E-mail.</p> <h4><strong>Documents that can omit the seal </strong></h4> <p>Quotation, Delivery Slip, and Invoice.</p> <hr> <h4><strong>What to do when omitting the seal, see the PDF below for details</strong></h4> <figure role="group" class="caption caption-drupal-entity"> <div data-caption="Q & A Regarding the Omission of Seals" data-embed-button="document" data-entity-embed-display="view_mode:media.embed" data-entity-type="media" data-entity-uuid="2d40945d-0b73-482d-b5ac-7a2e34a9c3ca" data-langcode="en" data-entity-embed-display-settings="[]" class="embedded-entity"><article class="media media--type-document media--view-mode-embed"> <a href="https://www.oist.jp/sites/default/files/2022-12/Q-and-A%20regarding%20the%20omission%20of%20seals%2020221107.pdf" class="inline-flex items-center" target="_blank" data-mime="application/pdf"> <img class="mr-4" src="/themes/custom/server_theme/dist/images/embed_pdf.svg" alt="application/pdf icon"> Q & A Regarding the Omission of Seals</a> </article> </div> <figcaption>Q & A Regarding the Omission of Seals</figcaption> </figure> <hr> <h4><strong>How to submit the documents </strong></h4> <ul> <li>Please submit by E-mail, postal mail, or bring directly to the office (FAX is not acceptable)</li> </ul> <hr> <h4><strong>Note</strong></h4> <ul> <li>We may contact the person listed on the documents when needed.</li> <li>If submitting by E-mail, please attach the documents in PDF format.</li> <li>Documents with a seal can be submitted via E-mail.</li> </ul> <hr> <h4><strong>Contact information (for inquiries regarding the omission of seals) </strong></h4> <p>Purchasing Team, Procurement and Supplies Section: <a href="mailto:purchasing@oist.jp">purchasing@oist.jp</a></p> <hr> <h2><a id="invoice" name="invoice">The qualified invoice-based method (the invoice system)</a></h2> <p>On October 1, 2023, the qualified invoice-based method (the invoice system) will take effect as a method for deducting consumption tax on purchases. Prior to the introduction of the new method, the application for registration as a business issuer of qualified invoice began in October 2021. In order to become a business issuer of qualified invoice, prescribed procedures may be required by March 31, 2023. Please check the National Tax Agency website and take appropriate measures accordingly.</p> <hr> <p>Reference:The National Tax Agency website<br> <a href="//www.nta.go.jp/english/index.htm">https://www.nta.go.jp/english/index.htm</a></p> <p>Special site for the qualified invoice-based method<br> <a href="https://www.nta.go.jp/taxes/shiraberu/zeimokubetsu/shohi/keigenzeiritsu/invoice.htm">https://www.nta.go.jp/taxes/shiraberu/zeimokubetsu/shohi/keigenzeiritsu/invoice.htm</a></p> <p>Overview of the qualified invoice-based method～<br> <a href="https://www.nta.go.jp/taxes/shiraberu/zeimokubetsu/shohi/keigenzeiritsu/pdf/0020006-027.pdf">https://www.nta.go.jp/taxes/shiraberu/zeimokubetsu/shohi/keigenzeiritsu/pdf/0020006-027.pdf</a></p> <p>Q&A about the qualified invoice-based method<br> <a href="https://www.nta.go.jp/taxes/shiraberu/zeimokubetsu/shohi/keigenzeiritsu/qa_01.htm">https://www.nta.go.jp/taxes/shiraberu/zeimokubetsu/shohi/keigenzeiritsu/qa_01.htm</a></p> <hr> <p>Invoice Registration Number：T6360005004186</p> <p>Registration date：October 1, 2023</p> <p>Corporate Number：6360005004186</p> <p>Refer to NATIONAL TAX AGENCY<br> <a href="https://www.houjin-bangou.nta.go.jp/henkorireki-johoto.html?selHouzinNo=6360005004186">https://www.houjin-bangou.nta.go.jp/henkorireki-johoto.html?selHouzinNo=6360005004186</a></p> <hr> <p> </p> <h2 id="info">1. Procurement types of OIST</h2> <p> OIST's procurement is regulated to be conducted through selection of business partner by price competition in principle. Multiple quotation comparison will be adopted to the range 1.5 million JPY or more and less than 3.0 million JPY (or, if the Requesting Unit is a research unit or section managed by the Provost, less than 5.0 million JPY). Public tender will be organized in the range 3.0 million JPY or more (or, if the Requesting Unit is a research unit or section managed by the Provost, in the range 5.0 million JPY or more). Above JPY equivalent will be calculated by OIST internal fixed monthly exchange rate (not by realtime TTC/TTS).<br>  In the cases like selection by quality examination (not only its price), several proposal methods will be accomplished, and some cases are including negotiation events about contract terms and conditions.</p> <p>Besides, information of OIST's tender announcement and past contract records are available at separated webpage (please refer to below links).</p> <p><a href="https://www.oist.jp/procurement/article" target="_blank">Tender Information</a><br> <a href="https://www.oist.jp/procurement" target="_blank">Procurement Information</a> (including construction items)<br> <a href="https://www.oist.jp/ja/page/13357#menu03" target="_blank">List of Past Contracts</a></p> <p>*For documentation regarding tender, please follow the <a data-entity-substitution="canonical" data-entity-type="node" data-entity-uuid="5f9485ba-2537-4375-b324-899201a384ac" href="/about/procurement/documents-related-tender" target="_blank" title="Documents related to tender">required documents when applying tender</a>.</p> <hr class="hr01"> <p> </p> <h2 id="tandc">2. Contract terms and conditions</h2> <p> For transactions valued 3.0 million JPY or more (or, if the Requesting Unit is a research unit or section managed by the Provost, in the range 5.0 million JPY or more), contract agreement will be established by case using OIST's standard contract form(s) shown as below.</p> <ul> <li><a href="https://www.oist.jp/about/procurement/procurement-related-regulations#standard" target="_blank">Standard contract agreement (for goods sales/purchase)</a></li> <li><a href="https://www.oist.jp/about/procurement/procurement-related-regulations#standard" target="_blank">Standard contract agreement (for services)</a></li> </ul> <p>*Above forms are described along OIST's general transaction terms and conditions, and some adjustment will be proposed according to actual transactions.<br> *Please refer to the webpage for <a href="https://www.oist.jp/about/procurement/procurement-related-regulations" target="_blank">OIST's rules and procedure related to procurement</a>, for more information including detail stipulations about business transaction.</p> <hr class="hr01"> <p> </p> <h2 id="po">3. Placing purchase order from OIST</h2> <p> Order will be placed by the authorized staff in the OIST procurement section in principle.</p> <p> An exception, only transactions valued 1.5 million JPY or less, OIST regulation allows that order form will be provided by research units or administrative sections directly to the business partners. In such cases, please inform persons in charge in each unit/section with order receipt.</p> <p> Order from OIST will be placed essentially by the official "<a href="https://groups.oist.jp/sites/default/files/imce/u368/OIST_PO_Dummy_HEART.pdf" target="_blank">Order Form</a>" (PO) or contract agreement. Please carefully be noted that <strong>OIST can not make payment for transactions without issuing official "Order Form" for both goods sales/purchase and services, since it will not be accepted as OIST's transaction</strong>. Our business partners are requested to prevent issuing order receipt without OIST's official "Order Form", like just via telephone or email.<br>  Besides, if you received several PO forms which separated each below 1.5 million JPY from the same person at the same day, it may be concerned as inappropriate split order described in following "<a href="#whistle">7. Contact window for illicit or inappropriate action</a>". Please <strong>do not issue your order receipt</strong>, and ask the person in charge about such compliance.</p> <p> OIST places purchase order based on your quotation (or similar price estimation). It would be appreciated if we could receive it as electronic file like PDF.<br> In OIST, only for transaction values 1.5 million JPY or more, specification with requirement sheet (quotation request form) is essential to be presented from OIST employee to business partner at request for quotation. Specification sheet will be attached to "Purchase Order", therefore, when there was not established specification sheet by OIST in such price range above, please contact requesting person in charge.</p> <p>[Reference] <a data-entity-substitution="canonical" data-entity-type="node" data-entity-uuid="6156237f-dfa9-40a3-9815-ef252f4ef71e" href="/research/research-units" target="_blank" title="Research Units">Research Units in OIST</a></p> <p><strong>OIST's nominee for contract agreement/application forms</strong><br> OIST stipulates that nominee of university for PO or contract shall be authorized by the CEO of the school corporation in principle. Only authorized persons in charge can make signature, and/or seal onto your company's format like contract agreement, application forms and other documentation which certifies establishing the transactions.<br> OIST cannot accept any of such documentation signed/sealed by non-authorized staff of the university, even your company's regulation does not care about its authority. Thank you very much for your careful attention.</p> <hr class="hr01"> <p> </p> <h2 id="date">4. Dating on accounting slips</h2> <p> Accounting slips to be submitted to OIST such as quotation, delivery slip and bill etc. are requested to have printed date. When slips have blank or handwriting portion for date etc., OIST may request to reissue afterward transaction.</p> <p> Please submit following documents at delilvery.</p> <ul> <li>Delivery slip (or packing list): master copy *Completion certification for services or construction</li> <li>Bill or invoice: master copy</li> <li>Quotation: master copy</li> <li>Copy of PO from OIST: photocopy</li> </ul> <p> </p> <hr class="hr01"> <p> </p> <h2 id="deliv">5. Delivery to OIST</h2> <p> Acceptance inspection will be conducted by the authorized procurement staff of the Logistics Center, not by requesting person in charge at first.<br>  Please deliver the <strong>items and delivery slip</strong> to the Logistics Center at the OIST Onna Campus, and obtain acceptance stamp before bring it to the delivery place (laboratory etc.). For services, please submit work report ot documents which can explain completion of service, instead of delivery slip. Please be noted carefully that <strong>OIST can not make payment for delivery without acceptance check</strong>.<br>  When using direct shipping by logistic services, please compile delivery slip and bill into the package as such as possible. And please designate delivery time within below slot.<br>  Logistics Center opens from 9:30 to 12:00 and from 13:00 to 17:00, excepting weekend and holidays.</p> <p> Suppliers are requested to submit "work application form" when delivery and setup of large equipment, special installation in the building (vibration, noise or use fire etc.). Please contact below persons in charge of the OIST Building Management Section for more details.<br>  Detail instruction about entry and reception to the campus is also available at "<a data-entity-substitution="canonical" data-entity-type="node" data-entity-uuid="9b588af9-899f-40fa-9144-5bd404163262" href="/about/procurement/deliverysales-guidance-oist-campus" target="_blank" title="Directions for Delivery & Sales">Delivery/sales to the OIST campus</a>".<br> <br> 　OIST Building Management Section: Kai (atsuo.kai＠oist.jp, Mr.)</p> <p> In principle, OIST requests for payment term as <strong>at the end of month following the month of delivery and acceptance</strong> (or completion of service) by wire transfer (T/T remittance).</p> <hr class="hr01"> <p> </p> <h2 id="shut">6. Suspension of business transaction</h2> <p> OIST may consider suspension of business transaction when presence of following fact;</p> <ul> <li>Bribery, Breach to the Anti-Monopoly Act, Bid-rigging</li> <li>Unreasonable declination of contract, Crude execution of contract, Breach of contract, Illicit or dishonestly action</li> <li>Illicit/inappropriate action which described in "7. Contact window for illicit or inappropriate action" or involvement</li> </ul> <p> Plus, just in case, if you have any requests from OIST employee to do illicit/inappropriate action (such as fictitious transaction and/or false entry documentation etc.), please do not accept it and contact the OIST Procurement Section.</p> <p><strong>*OIST and its employee shall decline firmly to gift or offer of profit from our business partners according to the University's policy.</strong></p> <hr class="hr01"> <p> </p> <h2 id="whistle">7. Contact window for illicit or inappropriate actions</h2> <p> Official contact window is available as follows for your whistle-blowing about illicit/inappropriate actions of transaction.<br> <br> <Contact> <strong>　OIST Procurement Section</strong><br> A floor at Center building, 1919-1 Tancha, Onna-son, Nakagami-gun, Okinawa Japan<br> (ZIP: 904-0495)<br> e-mail: 　procurement-all＠oist.jp<br> <strong>Persons in charge:　Futamura (Mr.)</strong><br> <br> *Telephone line open at: 9:00 - 17:00 (JST, except weekend and holidays)</p> <p> Please inform us through above contact when you find (, or be instructed by OIST's staff to do) any suspicious matters of illicit/inappropriate actions related to procurement like below.</p> <ul> <li>After-the-fact operation of order after delivery of research supplies etc.</li> <li>Money deposit, fictional transaction</li> <li>Delivery with different items than order</li> <li>Delay from delivery due or fiscal-year-end without appropriate procedure like contract amendment</li> <li>False entry on accounting slips like delivery date etc.</li> <li>Request to obtain or prepare quotation from other competitors</li> <li>Deliberately split order to avoid appropriate procedure stipulated by price range</li> <li>Leak of plan or timeline of large transaction before public announcement</li> <li>Avoiding proper competition through unsuitable lending or long-term on-site demonstrations with the presumption of future sales</li> <li>Actions and operation with failure to some sort of OIST's official rules and procedure, or its suspicion</li> <li>Obtrusion and/or ordinance above or similar action</li> </ul> <p> Posted information will be managed appropriately within internal, and OIST investigates about the fact. <strong>Purveyors are not treated adversely on transaction or infringed to their rights by the post.</strong><br>  On the other hand, when you received several series of order from OIST which valued 1.5 million JPY or less at the same day from the same person, there is risk to be suspected as above inappropriate deliberately split. So <strong>please do not receive the order</strong>, and check with the person in charge of order about its background.</p> <hr class="hr01"> <p> </p> <h2 id="req">8. Special requests for your cooperation</h2> <p>[At the auditor's inspections]</p> <p> OIST's transaction and budget execution are carefully checked by the Board of Audit of Japan and OIST internal audits. When necessary to submit transaction data to them, we perhaps ask you for your cooperation for disclosure of the data or documents in your company, or some questionnaire about procurement in OIST.  We deeply appreciate your kind support and cooperation.</p> <p>[At the end of fiscal-year]</p> <h4><strong>【Request for early issuing of bills/invoices】</strong></h4> <p>OIST requests all business partners that early issuing and sending bills/invoices for transactions include goods/services delivered within March 31 (date of closing of OIST accounting) to make arravial of the documents by 2nd business day of April.<br> In the cases of unavoidable delay, please email/FAX with photocopies or e-files within above deadline.<br> We are deeply afraid to bothering you in busy season at the end of the fiscal year, but it would be appreciated to your kind cooperation.</p> <h3>Contact for issuing bill/invoice: OIST Accounting Section<br> Email: <a href="mailto:accounting@oist.jp">accounting</a><a href="mailto:accounting@oist.jp">@oist.jp</a></h3> <hr> <h4><strong>【Operations when delivery will be crossing fiscal years】</strong></h4> <p>As soon as it becomes clear that the items will not be delivered by the end of March, we will cancel them. In that case, they will be reordered as soon as it becomes April. This processing is necessary because the order will straddle two fiscal years, but we have no intention of cancelling the order itself.</p> <p>In such case, OIST requests issuing of partial delivery slip, bill/invoice and its quotation only for the items delivered before the end of the fiscal year. We are afraid to bothering you, but it would be highly appreciated to your understanding and kind cooperation.</p> <p>If the delay of delivery of the object items/services from the end of fiscal year would be clearly indicated, OIST does not issue a PO for such transaction by correspondent budget. It would be appreciated if you could notify OIST person in charge of the transaction when you find out such fiscal-year-crossing matter of the lead time.</p> <h3>Contact for delivery crossing fiscal years: OIST Procurement Section<br> Email: <a href="mailto:procurement-all@oist.jp">procurement-all@oist.jp</a></h3> <hr> <p>[Earthquake countermeasure]</p> <p>OIST drives proper earthquake countermeasures at installation of  equipment or furniture.</p> <p>The seller is requested to provide the information about appropriate methods of protection for the system from earthquake, and cooperation when OIST takes earthquake countermeasures for the system regardless delivery date.(prevention against over-turning, fixation method etc.).</p> <p>When computers and/or displays are included, the seller shall provide earthquake countermeasures by banding or sticking at the installation. Necessary straps or gel pads will be provided by OIST.</p> <hr> <h2 id="sales">9. Providing your sales updates</h2> <p>Please inform us by your sales updates regarding discount campaign, launch of the new product, approach for seminar/demonstration opportunities, updates of company name/representative/location or so on.</p> <p>[Contact]<br> Email: <a href="mailto:procurement-all@oist.jp">procurement-all@oist.jp</a><br> Person in charge: OIST Procurement Section</p> <p>In addition, please notify us when you can adopt some special price or discount offers for academic organization at issuing a price estimation.<br> Please refer to the "<a href="https://www.oist.jp/about/procurement/procurement-related-regulations#statement" rel="noopener" target="_blank">Statement: OIST SC non-profit accredited educational organization</a>", if you require such confirmation for the offer.</p> <hr> <p> </p> <h3 id="first">[For brand-new suppliers]</h3> <p>We would like to notify you a special instruction for the first transaction with OIST, along with above 1.-9.</p> <blockquote><strong>Vendor registration for OIST's Financial System</strong><br> OIST conduct placing order by the Financial System which commonly used within the University. It would be necessary to register the vendor information into the OIST's Financial System at the first transaction with your entity.<br> Persons in charge of procurement ask your for required information by necessity, so it would be appreciated if you could provide such information in timely shape.<br> <br> Besides, the registration onto the OIST's Financial System requires when making real transaction. We do not accept requests for registration at the stage of quotation or sales activity/preparations. In addition, once registered your entity, it can use all transactions in the future within OIST continuously (it would not be required to make it in each case).<br> Please contact us soon via the contact in 9. above when any updates (whole or partial) on the registration information such as address, contact etc.</blockquote> <blockquote><strong>Registration to the e-Bidding System</strong><br> It would be necessary to make a registration of your entity into the e-Bidding System when applying to the tender at OIST. Please note that it is different from the OIST's Financial System avobe. Registration perhaps takes several days for completion. Therefore, please make it earlier for your smooth attendance.<br> Please refer to the <a href="https://www.oist.jp/procurement/article" target="_blank">Tender information</a> in 1. above for more detail instructions and guidance.</blockquote> <blockquote><strong>Required descriptions in the transaction slips</strong><br> OIST can accept any format of your entity, however, several requirements are necessary as follows. <h4 class="mt-8 text-center">【Quotation/Estimation】</h4> <dl class="my-4"> <dt class="font-bold">Date of issue</dt> <dd class="mb-4">Total amount (please make it including tax as much as possible)</dd> <dt class="font-bold">Name of Entity</dt> <dd class="mb-4">Items (name of products/content of services etc.)</dd> <dt class="font-bold">Entity's seal/logo (or name of + seal/signature of the representative)</dt> <dd class="mb-4">Quantities</dd> <dt class="font-bold">Lead time (please refrain from comments such as "notice separately")</dt> <dd class="mb-4">Unit price</dd> <dt class="font-bold">Contact info of the person in charge</dt> <dd class="mb-4">Break down (please make it including tax as much as possible)</dd> </dl> <h4 class="mt-8 text-center">【Delivery slip】</h4> <dl class="my-4"> <dt class="font-bold">Date of issue</dt> <dd class="mb-4">Total amount (please make it including tax as much as possible)</dd> <dt class="font-bold">Name of Entity</dt> <dd class="mb-4">Items (name of products/content of services etc.)</dd> <dt class="font-bold">Entity's seal/logo (or name of + seal/signature of the representative)</dt> <dd class="mb-4">Quantities</dd> <dt class="font-bold">Date of delivery (if different from the date of issue)</dt> <dd class="mb-4">Unit price</dd> <dt class="font-bold">Contact info of the person in charge</dt> <dd class="mb-4">Break down (please make it including tax as much as possible)</dd> </dl> <h4 class="mt-8 text-center">【Bill/Invoice】</h4> <dl class="my-4"> <dt class="font-bold">Date of issue</dt> <dd class="mb-4">Total amount (please make it including tax as much as possible)</dd> <dt class="font-bold">Name of Entity</dt> <dd class="mb-4">Items (name of products/content of services etc.)</dd> <dt class="font-bold">Entity's seal/logo (or name of + seal/signature of the representative)</dt> <dd class="mb-4">Quantities</dd> <dt class="font-bold">Payment due date and bank account etc.</dt> <dd class="mb-4">Unit price</dd> <dt class="font-bold">Contact info of the person in charge</dt> <dd class="mb-4">Break down (please make it including tax as much as possible)</dd> </dl> </blockquote> <hr> <h3>This website is maintained by the OIST Procurement Section. 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