How to organise a conference or an exhibition at the CoR

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692px)" type="image/jpeg" width="470" height="470"/> <img src="/sites/default/files/styles/teaser_image_small_xs/public/2024-07/members_group_photo_2020.jpg?h=ea95bb15&itok=SKLy93D4" width="100" height="100" alt="" loading="lazy" /> </picture> </div> </div> </article> </div> <div class="submenu--right-overlay"> <div class="field--submenu-teaser-title field field--name-field-submenu-teaser-title field--type-string field--label-hidden field__item">Conozca a la persona que representa a su región en el CDR</div> <div class="field--submenu-teaser-link field field--name-field-submenu-teaser-link field--type-link field--label-hidden field__item"> <a href="https://cor.europa.eu/es/members/members-list" class="c-component c-button c-button--button is-c-theme-light c-button--medium has-link has-icon c-button--icon-label" id=""> Conozca a nuestros miembros <span class="c-button__icon icon-chevron-right" aria-hidden="true"></span> </a> </div> </div> </div> </div> </div> </div> </li> <li 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width="470" height="470"/> <source srcset="/sites/default/files/styles/submenu_md/public/2024-07/shutterstock_small.jpg?h=b69e0e0e&itok=Op-GHP7r 1x" media="screen and (min-width: 692px)" type="image/jpeg" width="470" height="470"/> <img src="/sites/default/files/styles/teaser_image_small_xs/public/2024-07/shutterstock_small.jpg?h=b69e0e0e&itok=vrC8lcx6" width="100" height="100" alt="" loading="lazy" /> </picture> </div> </div> </article> </div> <div class="submenu--right-overlay"> <div class="field--submenu-teaser-title field field--name-field-submenu-teaser-title field--type-string field--label-hidden field__item">Ámbitos políticos que afectan directamente a los entes locales y regionales</div> <div class="field--submenu-teaser-link field field--name-field-submenu-teaser-link field--type-link field--label-hidden field__item"> <a href="/es/our-work/opinions" class="c-component c-button c-button--button is-c-theme-light c-button--medium has-link has-icon c-button--icon-label" id=""> Consulte nuestros últimos dictámenes <span class="c-button__icon icon-chevron-right" aria-hidden="true"></span> </a> </div> </div> </div> </div> </div> </div> </li> <li class="menu-item menu-item--expanded"> <button class="menu-link js-main-menu-dropdown-trigger" aria-expanded="false" data-trigger="plenos-y-actos"> Plenos y actos <span class="menu-item__expand-trigger" aria-hidden="true"></span> </button> <div class="submenu" role="dialog" aria-label="Submenu" aria-modal="true"> <div class="submenu--inner"> <div class="submenu--left"> <button class="submenu-button-back" aria-label="Go back" data-back-trigger="plenos-y-actos"> <span class="submenu-button-back__icon" aria-hidden="true"></span>Atrás</button> <div class="submenu--title"><a href="/es/plenos-y-actos" data-drupal-link-system-path="node/59">Plenos y actos</a></div> <div class="menu_link_content menu-link-contentmain view-mode-default menu-dropdown menu-dropdown-0 menu-type-default"> <ul class="menu menu-level-1"> <li 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<div class="container"> <nav role="navigation" aria-label="Enlaces de ayuda a la navegación"> <ul class="c-breadcrumbs__breadcrumbs"> <li class="c-breadcrumbs__breadcrumbs-item"> <a href="/es" class="c-breadcrumbs__link c-breadcrumbs__link--home" rel="home"><span>Inicio</span></a> <span class="c-breadcrumbs__spacer" aria-hidden="true"></span> </li> <li class="c-breadcrumbs__breadcrumbs-item"> <span class="c-breadcrumbs__label">How To Organise A Conference Or An Exhibition At The CoR</span> <span class="c-breadcrumbs__spacer" aria-hidden="true"></span> </li> </ul> </nav> </div> </div> </div> <div class="page-layout__content"> <div class="page-layout__content-wrapper"> <section class="lb-section is-one-column is-width-normal is-align-left is-align-v-top is-align-c-center is-padding-normal is-background-block is-theme-transparent is-border-full is-border-transparent" id="Content"> <div class="container"> <div class="container-inner"> <div class="lb-section__content-wrapper"> <div 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class="field--media-image"> <picture> <source srcset="/sites/default/files/styles/hero_left_right_lg/public/2024-07/how_to_org_a_conf_1000x1000.webp?h=1e66e246&itok=fHNWqVZA 1x" media="screen and (min-width: 992px)" type="image/webp" width="500" height="600"/> <source srcset="/sites/default/files/styles/hero_left_right_md/public/2024-07/how_to_org_a_conf_1000x1000.webp?h=1e66e246&itok=bQna3Xle 1x" media="screen and (min-width: 692px)" type="image/webp" width="400" height="700"/> <source srcset="/sites/default/files/styles/hero_left_right_xs/public/2024-07/how_to_org_a_conf_1000x1000.webp?h=1e66e246&itok=TMf2C-_K 1x" media="screen and (min-width: 392px)" type="image/webp" width="660" height="400"/> <source srcset="/sites/default/files/styles/hero_left_right_lg/public/2024-07/how_to_org_a_conf_1000x1000.png?h=1e66e246&itok=fHNWqVZA 1x" media="screen and (min-width: 992px)" type="image/png" width="500" height="600"/> <source 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class="lb-block__content"> <div class="field--body wysiwyg-content field field--name-field-body field--type-text-long field--label-hidden field__item"><h2><strong>Conferences and events at the CoR</strong></h2> <h3><strong>Requirements for conferences and events:</strong></h3> <ul> <li>Your application should reach us <strong>minimum three months </strong>prior to the date of your event.</li> <li>Your application must be <strong>supported and signed by a Member of the CoR </strong>(or an alternate) – D<span lang="EN-GB">oes not apply to EU institutions</span></li> <li>A draft programme of your event must be attached to the application.</li> <li>The theme of your event must be related to at least one of the <a href="/en/our-work/political-priorities" data-entity-type="node" data-entity-uuid="75ff8470-4455-42ae-9d80-5e5eeef04560" data-entity-substitution="canonical" title="Political priorities 2020-2025">political priorities of the CoR</a>.</li> <li><strong>Gender balance</strong> (NOT including the moderator) is mandatory in each panel. </li> <li>Your event must be attended by a <strong>minimum of 50 participants </strong>(not including organisers and speakers).</li> <li>The event must not have a commercial purpose; no commercial activity is allowed on the CoR premises nor in relation to an event on the CoR premises.</li> <li>Your event must be entirely free of charge for participants (no fee is allowed for any part including conference, catering etc of the event).</li> </ul> <h3><span><strong>When can you hold an event at the CoR?</strong></span></h3> <p>Your event can be scheduled during the following hours:</p> <ul> <li>Monday: 09:30 -17:30</li> <li>Tuesday – Friday: 09:00 – 17:30</li> <li>Evening receptions should end no later than 7.30pm.</li> </ul> <h3><span><strong>What does the CoR offer?</strong></span></h3> <p>The CoR can provide the following logistics:</p> <ul> <li>Conference venues to accommodate 50 to 150 delegates (<span lang="EN-GB">max. 3 venues for max. 2 days)</span></li> <li>Badging</li> <li>Announcement of your event on the CoR webpages  </li> <li>Standard conference room equipment: seats, tables, screens, headphones, microphones for speakers and attendants, one PC and free internet access, interpretation booths</li> <li>Non-standard equipment (e.g. extra chairs/tables, webstreaming/VOD, pinboards, flipcharts, standalone screens) may be available from the CoR and must be requested separately (subject to approval and availability)</li> <li>The CoR does not provide online conferencing tools, interpretation services nor catering. </li> </ul> <h3><span><strong>What rooms are available for conferences and events?</strong></span></h3> <ul> <li><strong>JDE 51</strong>: 109 seats + 13 for the speakers, 11 interpretation booths</li> <li><strong>JDE 52</strong>: 150 seats + 15 for the speakers, 13 interpretation booths</li> <li><strong>JDE 53</strong>: 55 seats + 7 for the speakers, 3 interpretation booths (+ 25 chairs)</li> <li><strong>JDE 70</strong>: 50 seats + 16 for the speakers, 7 interpretation booths</li> <li><strong>VMA 1</strong>:<strong> </strong>80 seats + 55 seats (with non-permanent headphones) + 11 for the speakers, 10 interpretation booths</li> <li><strong>Atrium 5</strong>: used for receptions and similar events (max. capacity: 400 persons)</li> <li><strong>Foyer 5</strong>: used for exhibitions and coffee breaks (max. capacity: 150 persons)</li> </ul> <p>For pictures of the above rooms please refer to the document section of this page.</p> <h3><span><strong>How to apply?</strong></span></h3> <p><span lang="EN-GB">To apply for a conference or an event in the CoR please send the relevant application form (see below) with a draft agenda minimum 3 months in advance to </span><a href="mailto:ConferencesCdR@cor.europa.eu"><span lang="EN-GB">ConferencesCdR@cor.europa.eu</span></a><span lang="EN-GB">. You should receive a final reply within 10 working days.</span> </p> <h2><span lang="EN-US"><strong>Exhibitions at the CoR</strong></span></h2> <h3><strong>Requirements for exhibitions:</strong></h3> <ul> <li>Your application should reach us <strong>minimum three months </strong>prior to the proposed start date of your exhibition.</li> <li>Your application must be <strong>supported and signed by a Member of the CoR </strong>(or an alternate) – D<span lang="EN-GB">oes not apply to EU institutions.</span></li> <li>The theme of your exhibition must be related to at least one of the <a href="/en/our-work/political-priorities" data-entity-type="node" data-entity-uuid="75ff8470-4455-42ae-9d80-5e5eeef04560" data-entity-substitution="canonical" title="Political priorities 2020-2025">political priorities of the CoR</a>.</li> <li>The exhibition must not have a commercial purpose; no commercial activity is allowed on the CoR premises nor in relation to an exhibition on the CoR premises.</li> <li>Your exhibition must be entirely free of charge for participants (no fee is allowed for any part of the exhibition including visit, vernissage etc.).</li> </ul> <h3><span><strong>What are the exhibition visiting hours at the CoR?</strong></span></h3> <p>Your exhibition can be visited as follows:</p> <ul> <li>Monday: 09:30 -17:30</li> <li>Tuesday – Friday: 09:00 – 17:30</li> <li>Evening receptions should end no later than 7.30pm.</li> </ul> <p>Please note that exhibitions at the CoR are not open to the general public, but only to persons carrying a badge granting them permanent access to the CoR, or carrying a special badge as a participant to an event (conference, meeting...) on the CoR premises.</p> <h3><span><strong>What does the CoR offer?</strong></span></h3> <p>The CoR can provide the following logistics:</p> <ul> <li>Exhibition hall</li> <li>Hooks and rails, easels, screens</li> <li>Badging for exhibition opening guests</li> <li>Internal announcement of your exhibition  </li> <li>The CoR does not provide catering nor personnel helping during the exhibition mounting and dismantling</li> </ul> <h3><span><strong>What does the CoR exhibition area look like? </strong></span></h3> <p>For pictures of the exposition area please refer to the document section of this page.</p> <h3><strong>How to apply? </strong></h3> <p>To apply for an exhibition at the CoR please send the relevant application form (see below) <strong>minimum 3 months in advance </strong><span lang="EN-GB">to </span><a href="mailto:ExpoCdR@cor.europa.eu"><span lang="EN-GB">ExpoCdR@cor.europa.eu</span></a><span lang="EN-GB">. </span>Please attach visuals of the proposed exhibition to the application and a description (size, weight, materials) of the exhibits. A final reply will be sent within 10 working days.</p> </div> </div> </div> </div> </section> </div> </div> </div> </div> </div> </div> </section> <section class="lb-section is-one-column is-width-medium is-align-left is-align-v-default is-align-c-center is-padding-normal is-background-full is-theme-transparent is-border-full is-border-transparent" id="Documents"> <div class="container"> <div class="container-inner"> <div class="lb-section__content-wrapper"> <div class="lb-section__region lb-section__region--content lb-section__content flex-layout flex-layout--one-col"> <div class="lb-section__column-wrapper"> <div class="column column--1"> <section class="lb-block block block-layout-builder block-extra-field-blocknodelb-pageextra-field-documents"> <div class="layout lb-block__layout"> <div class="lb-block__content-wrapper"> <div class="lb-block__content"> <div class="field--extra-documents field field--name-extra-field-documents field--type-extra-field field--label-hidden field__item"> <div class="c-component c-section-title is-c-theme-default"> <div class="c-section-title__heading-wrapper"> <h2 class="c-section-title__heading"> <div class="c-section-title__text">Documentos</div> </h2> </div> </div> <div class="field--remote-documents field field--name-field-remote-documents field--type-entity-reference field--label-hidden field__item"> <div class="c-component c-smart-grid c-smart-grid--one-col is-c-theme-default grid-item-min-width--xl"> <div class="c-smart-grid__content-wrapper"> <div class="c-smart-grid__content"> <ul class="c-smart-grid__grid-items c-smart-grid__grid-items--one-col"> <li class="c-smart-grid__grid-item"> <div class="c-component c-document c-document--horizontal is-c-theme-default has-link has-icon is-closed js-document"> <div class="c-document__content-wrapper"> <div class="c-document__header"> <h3 class="c-document__title js-auto-heading-level"> <button class="c-document__anchor js-document-trigger" aria-expanded="false"> <span class="c-document__file-icon" aria-hidden="true"><span class="icon-file-pdf"></span></span> <span class="c-document__title-inner">Decision nr 028-2016 on the organisation of conferences, exhibitions and other events at the CoR and of local events in the Member States</span> <span class="c-document__anchor-icon" aria-hidden="true"></span> </button> </h3> </div> <div class="c-document__expandable js-document-target" style="display: none;"> <div class="c-document__filedata"> <div class="c-document__filedate"> <time datetime="2024-07-22T12:00:00Z" class="datetime">22/07/2024</time> </div> <div> Inglés (<span class="c-document__filesize">101.99 KB</span> - <span class="c-document__filetype">pdf</span>) </div> </div> <div class="c-document__footer"> <div class="c-document__download"> <a href="https://webapi2016.cor.europa.eu/v1/documents/cor-2024-02833-00-00-tcd-ref-en.pdf/content" class="c-component c-button c-button--button is-c-theme-default c-button--medium has-link"> Download <span class="visually-hidden">Decision nr 028-2016 on the organisation of conferences, exhibitions and other events at the CoR and of local events in the Member States</span> </a> </div> </div> </div> </div> </div> </li> </ul> </div> </div> </div> </div> <div class="field--documents field field--name-field-documents 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js-document-target" style="display: none;"> <div class="c-document__filedata"> <div class="c-document__filedate"> </div> <div> Inglés (<span class="c-document__filesize">2.43 MB</span> - <span class="c-document__filetype">PDF</span>) </div> </div> <div class="c-document__footer"> <div class="c-document__download"> <a href="/sites/default/files/2024-07/conferences_and_exhibitions_spaces.pdf" class="c-component c-button c-button--button is-c-theme-default c-button--medium has-link"> Download <span class="visually-hidden">Conferences and exhibitions spaces</span> </a> </div> </div> </div> </div> </div> </li> <li class="c-smart-grid__grid-item"> <div class="c-component c-document c-document--horizontal is-c-theme-default has-link has-icon is-closed js-document"> <div class="c-document__content-wrapper"> <div class="c-document__header"> <h3 class="c-document__title js-auto-heading-level"> <button class="c-document__anchor js-document-trigger" aria-expanded="false"> <span class="c-document__file-icon" aria-hidden="true"><span class="icon-file-pdf"></span></span> <span class="c-document__title-inner">Exhibition application form</span> <span class="c-document__anchor-icon" aria-hidden="true"></span> </button> </h3> </div> <div class="c-document__expandable js-document-target" style="display: none;"> <div class="c-document__filedata"> <div class="c-document__filedate"> </div> <div> Inglés (<span class="c-document__filesize">216.8 KB</span> - <span class="c-document__filetype">PDF</span>) </div> </div> <div class="c-document__footer"> <div class="c-document__download"> <a href="/sites/default/files/2024-10/exhibition_application_form.pdf" class="c-component c-button c-button--button is-c-theme-default c-button--medium has-link"> Download <span class="visually-hidden">Exhibition application form</span> </a> </div> </div> </div> </div> </div> </li> <li class="c-smart-grid__grid-item"> <div class="c-component c-document c-document--horizontal is-c-theme-default has-link has-icon is-closed js-document"> <div class="c-document__content-wrapper"> <div class="c-document__header"> <h3 class="c-document__title js-auto-heading-level"> <button class="c-document__anchor js-document-trigger" aria-expanded="false"> <span class="c-document__file-icon" aria-hidden="true"><span class="icon-file-pdf"></span></span> <span class="c-document__title-inner">Hosted conference or event application form</span> <span class="c-document__anchor-icon" aria-hidden="true"></span> </button> </h3> </div> <div class="c-document__expandable js-document-target" style="display: none;"> <div class="c-document__filedata"> <div class="c-document__filedate"> </div> <div> Inglés (<span class="c-document__filesize">302.17 KB</span> - <span class="c-document__filetype">PDF</span>) </div> </div> <div class="c-document__footer"> <div class="c-document__download"> <a href="/sites/default/files/2024-10/hosted_conference_or_event_application_form.pdf" class="c-component c-button c-button--button is-c-theme-default c-button--medium has-link"> Download <span class="visually-hidden">Hosted conference or event application form</span> </a> </div> </div> </div> </div> </div> </li> <li class="c-smart-grid__grid-item"> <div class="c-component c-document c-document--horizontal is-c-theme-default has-link has-icon is-closed js-document"> <div class="c-document__content-wrapper"> <div class="c-document__header"> <h3 class="c-document__title js-auto-heading-level"> <button class="c-document__anchor js-document-trigger" aria-expanded="false"> <span class="c-document__file-icon" aria-hidden="true"><span class="icon-file-pdf"></span></span> <span class="c-document__title-inner">Recommendations regarding the sanitary measures in the CoR buildings</span> <span class="c-document__anchor-icon" aria-hidden="true"></span> </button> </h3> </div> <div class="c-document__expandable js-document-target" style="display: none;"> <div class="c-document__filedata"> <div class="c-document__filedate"> </div> <div> Inglés (<span class="c-document__filesize">586.03 KB</span> - <span class="c-document__filetype">PDF</span>) </div> </div> <div class="c-document__footer"> <div class="c-document__download"> <a href="/sites/default/files/2024-10/recommendations_regarding_the_sanitary_measures_in_the_cor_buildings.pdf" class="c-component c-button c-button--button is-c-theme-default c-button--medium has-link"> Download <span class="visually-hidden">Recommendations regarding the sanitary measures in the CoR buildings</span> </a> </div> </div> </div> </div> </div> </li> </ul> </div> </div> </div> </div> </div> </div> </div> </div> </section> </div> </div> </div> </div> </div> </div> </section> <section class="lb-section is-one-column is-width-medium is-align-left is-align-v-default is-align-c-center is-padding-normal is-background-full is-theme-transparent is-border-full is-border-transparent" id="Footer"> <div class="container"> <div class="container-inner"> <div class="lb-section__content-wrapper"> <div class="lb-section__region lb-section__region--content lb-section__content flex-layout flex-layout--one-col"> <div class="lb-section__column-wrapper"> <div class="column column--1"> <section class="lb-block block block-layout-builder block-extra-field-blocknodelb-pageextra-field-event-contact"> <div class="layout lb-block__layout"> <div class="lb-block__content-wrapper"> <div class="lb-block__content"> <div class="field--extra-event-contact field field--name-extra-field-event-contact field--type-extra-field field--label-hidden field__item"> <div class="c-component c-section-title is-c-theme-default"> <div class="c-section-title__heading-wrapper"> <h2 class="c-section-title__heading"> <div class="c-section-title__text">Contacto</div> </h2> </div> </div> <div class="field--event-contact wysiwyg-content field field--name-field-event-contact field--type-text-long field--label-hidden field__item"><p>For any question or communication related to the organisation of conferences and events at the CoR: <a href="mailto:conferencesCdR@cor.europa.eu">conferencesCdR@cor.europa.eu</a></p> <p>For any question or communication related to the organisation of an exhibition at the CoR: <a href="mailto:ExpoCdR@cor.europa.eu"><span lang="EN-GB">ExpoCdR@cor.europa.eu</span></a><br><br>European Committee of the Regions<br>Directorate for Communication<br>Unit D2 - Events and Local Dialogues<br>101 Rue Belliard<br>B - 1040 Brussels</p> </div> </div> </div> </div> </div> </section> <div class="block block-coreuropa-custom block-social-media-share-block"> <div> <h2 class="is-excluded-from-toc">Compartir</h2> <div class="social-media-sharing"> <ul class="social-media-sharing__items"> <li class="social-media-sharing__item"> <a target="_blank" rel="noopener noreferrer" class="facebook-share social-media-sharing__link" href="https://www.facebook.com/share.php?u=https://cor.europa.eu/es/node/291&title=How to organise a conference or an exhibition at the 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