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12 Effective Ways to Improve Your Time Management Skills

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src="https://blogimages.softwaresuggest.com/blog/wp-content/uploads/2023/05/16181111/IMG_3313_1-96x96.jpg" width="60" height="60" alt="Supriya Bajaj" class="avatar avatar-60 wp-user-avatar wp-user-avatar-60 alignnone photo" /><div class="authornlyct ssflex ssaligncenter"><p class="sneditor_link"> <a href="https://www.softwaresuggest.com/blog/author/supriya-bajaj/" title="Posts by Supriya Bajaj" rel="author" data-wpel-link="internal" target="_blank">Supriya Bajaj</a></p><p class="sneditor"> Senior Writer</p></div></div> <!--<div class="newauthrmg ssflex ssaligncenter"> <img data-del="avatar" src="https://softwareauggest-blogimages.s3.ca-central-1.amazonaws.com/blog/wp-content/uploads/2022/07/15151655/spauthor.jpg" alt="Chief editor" class="avatar pp-user-avatar chief_avtar avatar-60 photo td-animation-stack-type0-2" height="60" width="60"><div class="authornlyct ssflex ssaligncenter"><p class="sneditor_link">Supriya Bajaj</p><p class="sneditor">Chief editor</p></div></div> 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jQuery(document.body).append( jQuery('.exit-intent-popup').detach() ); eventListener = document.addEventListener("click", function (clickEvent) { var inPopup = false; var date = new Date(); date.setTime(date.getTime() + (24*60*60*1000)); var expires = "; expires="+date.toGMTString(); document.cookie = "exitintentpopup=true;path=/;expires="+date.toUTCString(); if (!inPopup) hide(clickEvent); }); var hiddenInputexit = document.createElement("input"); hiddenInputexit.type = "hidden"; hiddenInputexit.name = "optimonster_exit"; hiddenInputexit.value = "1"; // Append the hidden input to the form document.querySelector(".exit_main_form").appendChild(hiddenInputexit); }) // exit intent on click optimonster poup button End</script> <article id="post-102800" class="et_pb_post post-102800 post type-post status-publish format-standard has-post-thumbnail hentry category-time-management"><div class="et_post_meta_wrapper"> <!--<div class="blimgsizepostchange"> <img src="https://blogimages.softwaresuggest.com/blog/wp-content/uploads/2024/02/07181655/12-Best-Ways-to-Improve-Your-Time-Management-Skills-in-2024-1080x649.jpg" alt="12 Best Ways to Improve Your Time Management Skills in 2024 guide" class="" width="1080" height="675" srcset="https://blogimages.softwaresuggest.com/blog/wp-content/uploads/2024/02/07181655/12-Best-Ways-to-Improve-Your-Time-Management-Skills-in-2024-1080x649.jpg 1080w, https://blogimages.softwaresuggest.com/blog/wp-content/uploads/2024/02/07181655/12-Best-Ways-to-Improve-Your-Time-Management-Skills-in-2024-980x530.jpg 980w, https://blogimages.softwaresuggest.com/blog/wp-content/uploads/2024/02/07181655/12-Best-Ways-to-Improve-Your-Time-Management-Skills-in-2024-480x260.jpg 480w" sizes="(min-width: 0px) and (max-width: 480px) 480px, (min-width: 481px) and (max-width: 980px) 980px, (min-width: 981px) 1080px, 100vw" /></div><h1 class="entry-title blpost_chtitl">12 Best Ways to Improve Your Time Management Skills</h1>--></div> <!-- .et_post_meta_wrapper --><div class="entry-content newentrycontent"><div class="tocpluscontent ssflex"><div class="postconetndiv newlpostconetndiv comthemecontentdiv"><div id="cmidtocdiv" class="tocdiv newltocdiv bothtempcomclass"><div class="lwptoc lwptoc-autoWidth lwptoc-baseItems lwptoc-light lwptoc-notInherit" data-smooth-scroll="1" data-smooth-scroll-offset="24"><div class="lwptoc_i"><div class="lwptoc_header"> <span class="lwptoc_toggle"> <a href="#" class="lwptoc_toggle_label" data-label="show">hide</a> </span></div><div class="lwptoc_items lwptoc_items-visible"><div class="lwptoc_itemWrap"><div class="lwptoc_item"> <a href="#why-are-time-management-skills-important"> <span class="lwptoc_item_label">Why Are Time Management Skills Important?</span> </a></div><div class="lwptoc_item"> <a href="#best-ways-to-improve-time-management-skills"> <span class="lwptoc_item_label">Best Ways To Improve Time Management Skills</span> </a></div><div class="lwptoc_item"> <a href="#4-key-benefits-of-improving-time-management-skills"> <span class="lwptoc_item_label">4 Key Benefits Of Improving Time Management Skills</span> </a></div></div></div></div></div></div><div class="postconetndiv-content"><div class="newlautor content_author ssflex ssaligncenter"><div class="readtime ssflex ssaligncenter"> <span class="checkcirclebgq"></span> <span class="span-reading-time rt-reading-time"><span class="rt-label rt-prefix">Reading Time:</span> <span class="rt-time"> 11</span> <span class="rt-label rt-postfix">Minutes</span></span></div><div class="datepauthtxt ssflex ssaligncenter"> <span class="checkcirclebgq"></span> <span>Published : </span> February 7, 2024</div><div class="readtime ssflex ssaligncenter"> <span class="checkcirclebgq"></span> Last Updated: August 5, 2024</div></div><p><span style="font-weight: 400;">Whether you are working from home or at the office, managing your time is crucial. </span><span style="font-weight: 400;">Improving time management skills</span><span style="font-weight: 400;"> helps improve your productivity, enhance the quality of work, and achieve a healthy work-life balance. A Harvard Business Review shows that employees experience </span><span style="font-weight: 400;"><a href="https://hbr.org/2020/06/a-plan-for-managing-constant-interruptions-at-work" data-wpel-link="internal" target="_blank">interruptions once every 6 to 12 minutes</a>.</span><span style="font-weight: 400;"> Such interruptions impact the quality of outcomes and lead to stress and loss of productivity.</span></p><div class="nssbluebox"><p class="txtpnss"><img decoding="async" class="lazy lazy-hidden nssimg" src="//www.softwaresuggest.com/blog/wp-content/plugins/a3-lazy-load/assets/images/lazy_placeholder.gif" data-lazy-type="image" data-src="https://www.softwaresuggest.com/blog/wp-content/uploads/2020/05/leftarowmbs.png" alt="leftarrow image"><noscript><img decoding="async" class="nssimg" src="https://www.softwaresuggest.com/blog/wp-content/uploads/2020/05/leftarowmbs.png" alt="leftarrow image"></noscript><span class="nssbold">Looking for the Best Time Management Tools &amp; Software?</span> Check out SoftwareSuggest’s <a class="nsslinkund" href="https://www.softwaresuggest.com/time-management-software" data-wpel-link="internal" target="_blank">list of the Best Time Management Tools &amp; Software</a></p></div><p><span style="font-weight: 400;">So, how to eliminate distractions and improve your productivity? Read the blog to access expert-recommended tips for better time management.</span></p><h2><span id="why-are-time-management-skills-important"><b>Why Are Time Management Skills Important?</b></span></h2><p><img decoding="async" loading="lazy" class="lazy lazy-hidden aligncenter wp-image-103011 size-full" src="//www.softwaresuggest.com/blog/wp-content/plugins/a3-lazy-load/assets/images/lazy_placeholder.gif" data-lazy-type="image" data-src="https://blogimages.softwaresuggest.com/blog/wp-content/uploads/2024/02/07181538/51.jpg" alt="time management stat" width="1200" height="404" srcset="" data-srcset="https://blogimages.softwaresuggest.com/blog/wp-content/uploads/2024/02/07181538/51.jpg 1200w, https://blogimages.softwaresuggest.com/blog/wp-content/uploads/2024/02/07181538/51-980x330.jpg 980w, https://blogimages.softwaresuggest.com/blog/wp-content/uploads/2024/02/07181538/51-480x162.jpg 480w" sizes="(min-width: 0px) and (max-width: 480px) 480px, (min-width: 481px) and (max-width: 980px) 980px, (min-width: 981px) 1200px, 100vw"><noscript><img decoding="async" loading="lazy" class="aligncenter wp-image-103011 size-full" src="https://blogimages.softwaresuggest.com/blog/wp-content/uploads/2024/02/07181538/51.jpg" alt="time management stat" width="1200" height="404" srcset="https://blogimages.softwaresuggest.com/blog/wp-content/uploads/2024/02/07181538/51.jpg 1200w, https://blogimages.softwaresuggest.com/blog/wp-content/uploads/2024/02/07181538/51-980x330.jpg 980w, https://blogimages.softwaresuggest.com/blog/wp-content/uploads/2024/02/07181538/51-480x162.jpg 480w" sizes="(min-width: 0px) and (max-width: 480px) 480px, (min-width: 481px) and (max-width: 980px) 980px, (min-width: 981px) 1200px, 100vw"></noscript></p><p><span style="font-weight: 400;">Time management deals with planning your time and focus on various activities and priorities. </span><a href="https://www.softwaresuggest.com/blog/what-is-time-management/" data-wpel-link="internal" target="_blank"><span style="font-weight: 400;">Effective time management</span></a><span style="font-weight: 400;"> is crucial and impacts different walks of life. It helps you become aware of your schedules and make informed decisions regarding how you prefer to invest your time.</span></p><style>.protiptitle { font-size: 24px; font-weight: 600; color: #465671; color: #0f1e3c; margin-top: 0px; margin-bottom: 8px; } .lwptoc_itemWrap .lwptoc_item:first-child a:after { content: ""; width: 53px; height: 18px; background: url(https://www.softwaresuggest.com/blog/wp-content/uploads/custom_upl/pro_tip.svg) no-repeat; background-size: 100% 100%; display: block; margin-left: 0; margin-bottom: -3px; margin-top: 3px; } .lwptoc_item .lwptoc_itemWrap .lwptoc_item a:after { content: unset; } .ssblog_protips_card_main { background: #e3fcef !important; box-shadow: 0px 4px 20px rgba(45, 45, 45, 0.16); border-radius: 10px; padding: 34px 24px; margin-bottom: 14px; } .iscmrg { margin-top: 12px; } .ssblog_expertips_card_main_body { display: flex; } .ssblog_protip_card_img_div { margin-right: 8px; width: 10%; margin-top: 0px; text-align: center; } .ssblog_expertips_card_prgrph { line-height:1.8; } .ssblog_expertips_card_content { width: 90%; } .ssblog_expertips_card_content a { font-size: 15px; margin-top: 10px; color:#508dd8; text-decoration: none !important; } .type-post .entry-content .blog-trialbtn { background-color: #001965; padding: 14px 28px!important; border-radius: 8px!important; color: #fff !important; display: inline-block; font-size: 18px!important; margin-top: 18px; } @media (max-width:480px) { .ssblog_protips_card_main { padding: 24px 14px; } .ssblog_protip_card_img_div { width: 14%; } }</style><div class="ssblog_protips_card_main"><div class="ssblog_expertips_card_main_body"><div class="ssblog_protip_card_img_div"> <img decoding="async" loading="lazy" class="lazy lazy-hidden lazyloaded" src="//www.softwaresuggest.com/blog/wp-content/plugins/a3-lazy-load/assets/images/lazy_placeholder.gif" data-lazy-type="image" data-src="https://images.softwaresuggest.com/static-frontend/protip_sscv.svg" alt="protip image" height="50" width="90"><noscript><img decoding="async" loading="lazy" class="lazyloaded" src="https://images.softwaresuggest.com/static-frontend/protip_sscv.svg" alt="protip image" height="50" width="90"></noscript></div><div class="ssblog_expertips_card_content"><div class="protiptitle">Pro-tip</div><p class="ssblog_expertips_card_prgrph">It is important to improve your time management skills to enhance operational efficiency and bottom-line results. Investing in the right time management software can help to prioritize tasks, limit distractions, and ensure goal achievement. Make sure to learn about the available options and choose the best time management solution and tools to gain an instant competitive advantage.</p></div></div></div><p><span style="font-weight: 400;">Here are the other benefits of improving time management skills.</span></p><p><img decoding="async" loading="lazy" class="lazy lazy-hidden aligncenter wp-image-103017 size-full" src="//www.softwaresuggest.com/blog/wp-content/plugins/a3-lazy-load/assets/images/lazy_placeholder.gif" data-lazy-type="image" data-src="https://blogimages.softwaresuggest.com/blog/wp-content/uploads/2024/02/07181642/Why-is-Time-Management-Important-in-the-Workplace.jpg" alt="Why is time management important in the workplace? by softwaresuggest" width="1200" height="525" srcset="" data-srcset="https://blogimages.softwaresuggest.com/blog/wp-content/uploads/2024/02/07181642/Why-is-Time-Management-Important-in-the-Workplace.jpg 1200w, https://blogimages.softwaresuggest.com/blog/wp-content/uploads/2024/02/07181642/Why-is-Time-Management-Important-in-the-Workplace-980x429.jpg 980w, https://blogimages.softwaresuggest.com/blog/wp-content/uploads/2024/02/07181642/Why-is-Time-Management-Important-in-the-Workplace-480x210.jpg 480w" sizes="(min-width: 0px) and (max-width: 480px) 480px, (min-width: 481px) and (max-width: 980px) 980px, (min-width: 981px) 1200px, 100vw"><noscript><img decoding="async" loading="lazy" class="aligncenter wp-image-103017 size-full" src="https://blogimages.softwaresuggest.com/blog/wp-content/uploads/2024/02/07181642/Why-is-Time-Management-Important-in-the-Workplace.jpg" alt="Why is time management important in the workplace? by softwaresuggest" width="1200" height="525" srcset="https://blogimages.softwaresuggest.com/blog/wp-content/uploads/2024/02/07181642/Why-is-Time-Management-Important-in-the-Workplace.jpg 1200w, https://blogimages.softwaresuggest.com/blog/wp-content/uploads/2024/02/07181642/Why-is-Time-Management-Important-in-the-Workplace-980x429.jpg 980w, https://blogimages.softwaresuggest.com/blog/wp-content/uploads/2024/02/07181642/Why-is-Time-Management-Important-in-the-Workplace-480x210.jpg 480w" sizes="(min-width: 0px) and (max-width: 480px) 480px, (min-width: 481px) and (max-width: 980px) 980px, (min-width: 981px) 1200px, 100vw"></noscript></p><h3><b>1. Greater freedom over your schedules</b></h3><p><span style="font-weight: 400;">Enhancing your time management skills helps establish better control over your personal and professional schedules. Improving time management skills at work helps you accomplish your professional goals.</span></p><p><span style="font-weight: 400;">When you weed off distractions, you will get more time to spend on things that matter to you, say hobbies, friends, family, etc.</span></p><h3><b>2. Less procrastination, more work</b></h3><p><span style="font-weight: 400;">A lot of times, you are hesitant to prioritize tasks that take longer. This reluctance is the common cause of procrastination. When you have effective control over your time, you tend to plan your schedules. By breaking the larger tasks into smaller ones and managing your time effectively, you get to accomplish your tasks within the deadlines.</span></p><h3><b>3. Better career opportunities</b></h3><p><span style="font-weight: 400;">At work, punctuality is a crucial determinant of your success. Several scientific studies have demonstrated the </span><a href="https://www.sciencedirect.com/science/article/pii/S1877042812052081" class="broken_link" data-wpel-link="internal" target="_blank"><span style="font-weight: 400;">correlation between time management and performance</span></a><span style="font-weight: 400;">. Accomplishing your tasks on time boosts your image as an employee. You are more likely to be considered for promotion, incentives, etc., which helps further your career. </span></p><h3><b>4. Boosts your confidence level</b></h3><p><span style="font-weight: 400;">Improving time management skills at work helps accomplish all the tasks within the deadline. This consistency helps build a reputable image at work and relationships. People develop trust in your abilities, which improves your esteem.</span></p><h3><b>5. Achieve your goals faster</b></h3><p><span style="font-weight: 400;">Improving time management skills and consistency levels takes you closer to your goals. You become more confident in reaching your goals as you complete your tasks on time.</span></p><h2><span id="best-ways-to-improve-time-management-skills"><b>Best Ways To Improve Time Management Skills</b></span></h2><p><span style="font-weight: 400;">Now that you know why it is important to enhance time management skills, let us look at the best ways to get there.</span></p><h3><b>1. Prioritize tasks</b></h3><p><span style="font-weight: 400;">One of the </span><a href="https://www.softwaresuggest.com/blog/time-management-techniques/" data-wpel-link="internal" target="_blank"><span style="font-weight: 400;">best ways to enhance time management skills</span></a><span style="font-weight: 400;"> is to master the art of prioritization. Prioritize tasks that matter the most then. You must create a to-do list covering all that you have on your plate. Then, you must rank them in the order of priority and add the estimated time against each of these tasks.</span></p><p><span style="font-weight: 400;">You can also use the Eisenhower Matrix to categorize tasks based on urgency and importance. Generally, there are four quadrants in the Eisenhower Matrix, including,</span></p><ul><li><span style="font-weight: 400;">Quadrant 1: Urgent and important</span></li><li><span style="font-weight: 400;">Quadrant 2: Important and not urgent</span></li><li><span style="font-weight: 400;">Quadrant 3: Urgent and not important</span></li><li><span style="font-weight: 400;">Quadrant 4: Neither urgent nor important</span></li></ul><p><span style="font-weight: 400;">Once you categorize them, you must focus on the tasks in the first two quadrants. You must allocate specific time for each of the tasks.</span></p><h3><b>2. Set clear goals</b></h3><p><span style="font-weight: 400;">Setting clear goals is one of the crucial activities to improve time management. Determining the goals and grouping them based on the SMART concept is a common technique. The concept of SMART goals is explained below.</span></p><p><img decoding="async" loading="lazy" class="lazy lazy-hidden aligncenter wp-image-103008 size-full" src="//www.softwaresuggest.com/blog/wp-content/plugins/a3-lazy-load/assets/images/lazy_placeholder.gif" data-lazy-type="image" data-src="https://blogimages.softwaresuggest.com/blog/wp-content/uploads/2024/02/07181459/smart-min-1.jpg" alt="SMART goals by softwaresuggest" width="1200" height="593" srcset="" data-srcset="https://blogimages.softwaresuggest.com/blog/wp-content/uploads/2024/02/07181459/smart-min-1.jpg 1200w, https://blogimages.softwaresuggest.com/blog/wp-content/uploads/2024/02/07181459/smart-min-1-980x484.jpg 980w, https://blogimages.softwaresuggest.com/blog/wp-content/uploads/2024/02/07181459/smart-min-1-480x237.jpg 480w" sizes="(min-width: 0px) and (max-width: 480px) 480px, (min-width: 481px) and (max-width: 980px) 980px, (min-width: 981px) 1200px, 100vw"><noscript><img decoding="async" loading="lazy" class="aligncenter wp-image-103008 size-full" src="https://blogimages.softwaresuggest.com/blog/wp-content/uploads/2024/02/07181459/smart-min-1.jpg" alt="SMART goals by softwaresuggest" width="1200" height="593" srcset="https://blogimages.softwaresuggest.com/blog/wp-content/uploads/2024/02/07181459/smart-min-1.jpg 1200w, https://blogimages.softwaresuggest.com/blog/wp-content/uploads/2024/02/07181459/smart-min-1-980x484.jpg 980w, https://blogimages.softwaresuggest.com/blog/wp-content/uploads/2024/02/07181459/smart-min-1-480x237.jpg 480w" sizes="(min-width: 0px) and (max-width: 480px) 480px, (min-width: 481px) and (max-width: 980px) 980px, (min-width: 981px) 1200px, 100vw"></noscript></p><ul><li><b>S. Specific</b><span style="font-weight: 400;"> – You must be very specific in your goals and the outcomes you intend to achieve.</span></li><li><b>M. Measurable </b><span style="font-weight: 400;">– Your goals must be quantifiable in numeric terms. Even if it is qualitative, developing numeric KPIs and metrics helps you monitor your progress and make informed decisions. </span></li><li><b>A. Attainable </b><span style="font-weight: 400;">–</span> <span style="font-weight: 400;">Another important aspect of goal setting is picking up achievable goals. This gives you the most needed confidence to get there. </span></li><li><b>R. Relevant</b><span style="font-weight: 400;"> – When you set your goals, also think of their relevance. What do you get by accomplishing this task? </span></li><li><b>T. Time-based – </b><span style="font-weight: 400;">What is the estimated time frame to achieve this goal? Set realistic deadlines as it motivates you to accomplish the tasks while preventing procrastination.</span></li></ul><h3><b>3. Use time blocking</b></h3><p><span style="font-weight: 400;">Another popular technique for improving time management skills is time blocking. In this, you must split your calendar into different time blocks. They could start at 30 minutes and go up to several hours. You can then allocate tasks to each of these blocks.</span></p><div id="attachment_103121" style="width: 2032px" class="wp-caption aligncenter"><img decoding="async" loading="lazy" aria-describedby="caption-attachment-103121" class="lazy lazy-hidden wp-image-103121 size-full" src="//www.softwaresuggest.com/blog/wp-content/plugins/a3-lazy-load/assets/images/lazy_placeholder.gif" data-lazy-type="image" data-src="https://blogimages.softwaresuggest.com/blog/wp-content/uploads/2024/02/09153325/time-blocking-technique.png" alt="Time blocking technique" width="2022" height="1302" srcset="" data-srcset="https://blogimages.softwaresuggest.com/blog/wp-content/uploads/2024/02/09153325/time-blocking-technique.png 2022w, https://blogimages.softwaresuggest.com/blog/wp-content/uploads/2024/02/09153325/time-blocking-technique-1280x824.png 1280w, https://blogimages.softwaresuggest.com/blog/wp-content/uploads/2024/02/09153325/time-blocking-technique-980x631.png 980w, https://blogimages.softwaresuggest.com/blog/wp-content/uploads/2024/02/09153325/time-blocking-technique-480x309.png 480w" sizes="(min-width: 0px) and (max-width: 480px) 480px, (min-width: 481px) and (max-width: 980px) 980px, (min-width: 981px) and (max-width: 1280px) 1280px, (min-width: 1281px) 2022px, 100vw"><noscript><img decoding="async" loading="lazy" aria-describedby="caption-attachment-103121" class="wp-image-103121 size-full" src="https://blogimages.softwaresuggest.com/blog/wp-content/uploads/2024/02/09153325/time-blocking-technique.png" alt="Time blocking technique" width="2022" height="1302" srcset="https://blogimages.softwaresuggest.com/blog/wp-content/uploads/2024/02/09153325/time-blocking-technique.png 2022w, https://blogimages.softwaresuggest.com/blog/wp-content/uploads/2024/02/09153325/time-blocking-technique-1280x824.png 1280w, https://blogimages.softwaresuggest.com/blog/wp-content/uploads/2024/02/09153325/time-blocking-technique-980x631.png 980w, https://blogimages.softwaresuggest.com/blog/wp-content/uploads/2024/02/09153325/time-blocking-technique-480x309.png 480w" sizes="(min-width: 0px) and (max-width: 480px) 480px, (min-width: 481px) and (max-width: 980px) 980px, (min-width: 981px) and (max-width: 1280px) 1280px, (min-width: 1281px) 2022px, 100vw"></noscript><p id="caption-attachment-103121" class="wp-caption-text">Source: ctfassets</p></div><p><span style="font-weight: 400;">When it comes to time blocking, follow these steps.</span></p><ul><li><span style="font-weight: 400;">First, you must determine what you need to accomplish for the day.</span></li><li><span style="font-weight: 400;">Group them into the following.</span></li><li><b>One-time tasks:</b><span style="font-weight: 400;"> These are tasks that require focus and have deadlines. They are your priority for the day.</span></li><li><b>Recurring tasks: </b><span style="font-weight: 400;">These are tasks like responding to emails, meetings, etc. that you must accomplish periodically – daily, weekly, or monthly. </span></li><li><b>Habits – </b><span style="font-weight: 400;">These are your everyday tasks. Though they are as simple as having lunch or doing yoga, adding them to the calendar block helps establish consistency.</span></li><li><span style="font-weight: 400;">Estimate the time needed to accomplish each task and also mark them based on the priority. You can use the Eisenhower matrix explained in the previous section.</span></li><li><span style="font-weight: 400;">Divide the calendar into blocks.</span></li><li><span style="font-weight: 400;">Allocate the tasks to the blocks based on the estimated time required to complete the task and the priority. </span></li><li><span style="font-weight: 400;">You can use time-blocking software tools and applications to achieve the same.</span></li></ul><div class="nssbluebox"><p class="txtpnss"><img decoding="async" loading="lazy" class="lazy lazy-hidden idea_image_bg" src="//www.softwaresuggest.com/blog/wp-content/plugins/a3-lazy-load/assets/images/lazy_placeholder.gif" data-lazy-type="image" data-src="https://images.softwaresuggest.com/static-frontend/blog-idea.svg" alt="blog idea bulb" width="24px" height="24px"><noscript><img decoding="async" loading="lazy" class="idea_image_bg" src="https://images.softwaresuggest.com/static-frontend/blog-idea.svg" alt="blog idea bulb" width="24px" height="24px"></noscript><span class="nssbold">You May Also Read: <a class="nsslinkund" href="https://www.softwaresuggest.com/blog/time-blocking-tips/" data-wpel-link="internal" target="_blank">Time Blocking: Boost Productivity with 5 Proven Tips</a></span></p></div><h3><b>4. Limit distractions</b></h3><p><span style="font-weight: 400;">As much as digital technologies help stay connected, they are equally distracting. Limiting distractions, no matter whether they are emails, phone calls, or messages, is important to improving time management skills. The best way is to allocate a specific location or place to work. Choose one that is free from distractions.</span></p><p><img decoding="async" loading="lazy" class="lazy lazy-hidden aligncenter wp-image-103331 size-full" src="//www.softwaresuggest.com/blog/wp-content/plugins/a3-lazy-load/assets/images/lazy_placeholder.gif" data-lazy-type="image" data-src="https://blogimages.softwaresuggest.com/blog/wp-content/uploads/2024/02/13191638/Minimizing-Distractions-1-compressed.jpg" alt="How to minimize distractions at work? by softwaresuggest" width="1200" height="641" srcset="" data-srcset="https://blogimages.softwaresuggest.com/blog/wp-content/uploads/2024/02/13191638/Minimizing-Distractions-1-compressed.jpg 1200w, https://blogimages.softwaresuggest.com/blog/wp-content/uploads/2024/02/13191638/Minimizing-Distractions-1-compressed-980x523.jpg 980w, https://blogimages.softwaresuggest.com/blog/wp-content/uploads/2024/02/13191638/Minimizing-Distractions-1-compressed-480x256.jpg 480w" sizes="(min-width: 0px) and (max-width: 480px) 480px, (min-width: 481px) and (max-width: 980px) 980px, (min-width: 981px) 1200px, 100vw"><noscript><img decoding="async" loading="lazy" class="aligncenter wp-image-103331 size-full" src="https://blogimages.softwaresuggest.com/blog/wp-content/uploads/2024/02/13191638/Minimizing-Distractions-1-compressed.jpg" alt="How to minimize distractions at work? by softwaresuggest" width="1200" height="641" srcset="https://blogimages.softwaresuggest.com/blog/wp-content/uploads/2024/02/13191638/Minimizing-Distractions-1-compressed.jpg 1200w, https://blogimages.softwaresuggest.com/blog/wp-content/uploads/2024/02/13191638/Minimizing-Distractions-1-compressed-980x523.jpg 980w, https://blogimages.softwaresuggest.com/blog/wp-content/uploads/2024/02/13191638/Minimizing-Distractions-1-compressed-480x256.jpg 480w" sizes="(min-width: 0px) and (max-width: 480px) 480px, (min-width: 481px) and (max-width: 980px) 980px, (min-width: 981px) 1200px, 100vw"></noscript></p><p><span style="font-weight: 400;">Put your gadgets in silent or do not disturb mode, particularly when you are working on tasks that require critical thinking. Establish clear boundaries with your colleagues and family members regarding your working hours.</span></p><p><span style="font-weight: 400;">Also, limit the use of social media during work hours. Research shows that unrestricted usage of </span><a href="https://idp.springer.com/authorize?response_type=cookie&amp;client_id=springerlink&amp;redirect_uri=https%3A%2F%2Flink.springer.com%2Farticle%2F10.1007%2Fs43546-022-00335-x" data-wpel-link="external" target="_blank" rel="nofollow noopener noreferrer"><span style="font-weight: 400;">social media platforms during work</span></a><span style="font-weight: 400;"> adversely impacts productivity. So, restrict yourself from using them during work hours. You can also use applications that restrict social media consumption during specific hours.</span></p><p><span style="font-weight: 400;">In other words, set specific time slots to check social media and email inboxes. To improve focus and limit distractions, you can </span><span style="font-weight: 400;">practice mindfulness techniques</span><span style="font-weight: 400;"> like deep breathing or meditation.</span></p><h3><b>5. Create to-do lists</b></h3><p><span style="font-weight: 400;">Creating to-do lists is a common strategy for improving time management skills. Spend some time planning your work for the day as effective planning is an important strategy to improve time management at work. Do not rush through the process.</span></p><p><span style="font-weight: 400;">A common mistake that people make when it comes to creating to-do lists is writing goals instead of tasks. You must get as specific as possible and note down tasks. While creating to-do lists, you must prioritize your tasks. ABCDE technique is a commonly used <a href="https://www.softwaresuggest.com/blog/task-prioritization/" data-wpel-link="internal" target="_blank">task-prioritization</a> technique.</span></p><p><img decoding="async" loading="lazy" class="lazy lazy-hidden aligncenter wp-image-103015 size-full" src="//www.softwaresuggest.com/blog/wp-content/plugins/a3-lazy-load/assets/images/lazy_placeholder.gif" data-lazy-type="image" data-src="https://blogimages.softwaresuggest.com/blog/wp-content/uploads/2024/02/07181621/Task-prioritization-Techniques.jpg" alt="ABCDE technique of task management by softwaresuggest" width="1200" height="599" srcset="" data-srcset="https://blogimages.softwaresuggest.com/blog/wp-content/uploads/2024/02/07181621/Task-prioritization-Techniques.jpg 1200w, https://blogimages.softwaresuggest.com/blog/wp-content/uploads/2024/02/07181621/Task-prioritization-Techniques-980x489.jpg 980w, https://blogimages.softwaresuggest.com/blog/wp-content/uploads/2024/02/07181621/Task-prioritization-Techniques-480x240.jpg 480w" sizes="(min-width: 0px) and (max-width: 480px) 480px, (min-width: 481px) and (max-width: 980px) 980px, (min-width: 981px) 1200px, 100vw"><noscript><img decoding="async" loading="lazy" class="aligncenter wp-image-103015 size-full" src="https://blogimages.softwaresuggest.com/blog/wp-content/uploads/2024/02/07181621/Task-prioritization-Techniques.jpg" alt="ABCDE technique of task management by softwaresuggest" width="1200" height="599" srcset="https://blogimages.softwaresuggest.com/blog/wp-content/uploads/2024/02/07181621/Task-prioritization-Techniques.jpg 1200w, https://blogimages.softwaresuggest.com/blog/wp-content/uploads/2024/02/07181621/Task-prioritization-Techniques-980x489.jpg 980w, https://blogimages.softwaresuggest.com/blog/wp-content/uploads/2024/02/07181621/Task-prioritization-Techniques-480x240.jpg 480w" sizes="(min-width: 0px) and (max-width: 480px) 480px, (min-width: 481px) and (max-width: 980px) 980px, (min-width: 981px) 1200px, 100vw"></noscript></p><p><span style="font-weight: 400;">First, list down all your tasks. Then you prioritize them and group them under A, B, C, D, and E. Group the high priority, most important tasks and label them as “A”. Then under “B”, but those that are important but not as important as those in “A”. Group those tasks that have no consequence when they are not done under “C” and those that you can delegate under “D”. Then assign “E” to those tasks that are not worth your time and effort and eliminate them from your to-do lists.</span></p><p><span style="font-weight: 400;">Using such techniques helps organize your tasks and prioritize them effectively. Determine the time needed to accomplish those in A and B. Select tasks in the A category and prioritize them above others. Assign deadlines for each of the tasks so it becomes easy to track your progress.</span></p><h3><b>6. Practice the Pomodoro technique</b></h3><p><span style="font-weight: 400;">Developed by a seasoned entrepreneur, Francesco Cirillo, the Pomodoro technique is one of the most effective tips for better time management. It works on the basis that prioritizing time management helps get the tasks done quickly. It has the following steps.</span></p><ul><li><span style="font-weight: 400;">Select a task from your to-do list.</span></li><li><span style="font-weight: 400;">Set 25-minutes on your timer. Keep your gadgets aside. Focus on one task and continue to work on it.</span></li><li><span style="font-weight: 400;">At the end of one Pomodoro, make a note of what you have completed so far.</span></li><li><span style="font-weight: 400;">Get yourself a 5-minute break.</span></li><li><span style="font-weight: 400;">After the break, set the second Pomodoro and repeat from step 1.</span></li></ul><p><span style="font-weight: 400;">The Pomodoro technique helps weed out distractions and interruptions. It helps get rid of distractive impulses, says wanting to check Instagram every five minutes.</span></p><h3><b>7. Delegate tasks</b></h3><p><span style="font-weight: 400;">Effective task delegation is an essential strategy you must practice to improve time management at work. Especially when you are an entrepreneur or manager, you must master the art of task delegation. Instead of wanting to do it all by yourself and getting burnt out, delegate whatever is possible.</span></p><p><span style="font-weight: 400;">Delegating tasks will free up your productive time and let you complete all tasks within the deadline. It also gives you opportunities to take up more challenging tasks and gain new competencies.</span></p><p><span style="font-weight: 400;">Make a note of all that you have on your plate and mark those that you think can be delegated to your team. Following are the tasks you can delegate.</span></p><ul><li style="font-weight: 400;" aria-level="1"><span style="font-weight: 400;">Routine tasks</span></li><li style="font-weight: 400;" aria-level="1"><span style="font-weight: 400;">High-priority tasks with tight deadlines</span></li><li style="font-weight: 400;" aria-level="1"><span style="font-weight: 400;">Tasks that match employee skills and goals</span></li><li style="font-weight: 400;" aria-level="1"><span style="font-weight: 400;">Tasks that require comprehensive, group efforts</span></li></ul><p><img decoding="async" loading="lazy" class="lazy lazy-hidden aligncenter wp-image-103014 size-full" src="//www.softwaresuggest.com/blog/wp-content/plugins/a3-lazy-load/assets/images/lazy_placeholder.gif" data-lazy-type="image" data-src="https://blogimages.softwaresuggest.com/blog/wp-content/uploads/2024/02/07181612/Tasks-to-Delegate.jpg" alt="Identifying tasks for delegation by softwaresuggest" width="1200" height="637" srcset="" data-srcset="https://blogimages.softwaresuggest.com/blog/wp-content/uploads/2024/02/07181612/Tasks-to-Delegate.jpg 1200w, https://blogimages.softwaresuggest.com/blog/wp-content/uploads/2024/02/07181612/Tasks-to-Delegate-980x520.jpg 980w, https://blogimages.softwaresuggest.com/blog/wp-content/uploads/2024/02/07181612/Tasks-to-Delegate-480x255.jpg 480w" sizes="(min-width: 0px) and (max-width: 480px) 480px, (min-width: 481px) and (max-width: 980px) 980px, (min-width: 981px) 1200px, 100vw"><noscript><img decoding="async" loading="lazy" class="aligncenter wp-image-103014 size-full" src="https://blogimages.softwaresuggest.com/blog/wp-content/uploads/2024/02/07181612/Tasks-to-Delegate.jpg" alt="Identifying tasks for delegation by softwaresuggest" width="1200" height="637" srcset="https://blogimages.softwaresuggest.com/blog/wp-content/uploads/2024/02/07181612/Tasks-to-Delegate.jpg 1200w, https://blogimages.softwaresuggest.com/blog/wp-content/uploads/2024/02/07181612/Tasks-to-Delegate-980x520.jpg 980w, https://blogimages.softwaresuggest.com/blog/wp-content/uploads/2024/02/07181612/Tasks-to-Delegate-480x255.jpg 480w" sizes="(min-width: 0px) and (max-width: 480px) 480px, (min-width: 481px) and (max-width: 980px) 980px, (min-width: 981px) 1200px, 100vw"></noscript></p><p><span style="font-weight: 400;">Determine the skills required to accomplish the tasks. Match them with the competencies of your team members. Understanding your team member’s skills is key to achieving effective delegation.</span></p><h3><b>8. Learn to say “No”</b></h3><p><img decoding="async" loading="lazy" class="lazy lazy-hidden aligncenter wp-image-103009 size-full" src="//www.softwaresuggest.com/blog/wp-content/plugins/a3-lazy-load/assets/images/lazy_placeholder.gif" data-lazy-type="image" data-src="https://blogimages.softwaresuggest.com/blog/wp-content/uploads/2024/02/07181510/5-Tips-for-Knowing-When-and-How-to-Say-No-min.jpg" alt="When to say a “no”? by softwaresuggest" width="1200" height="851" srcset="" data-srcset="https://blogimages.softwaresuggest.com/blog/wp-content/uploads/2024/02/07181510/5-Tips-for-Knowing-When-and-How-to-Say-No-min.jpg 1200w, https://blogimages.softwaresuggest.com/blog/wp-content/uploads/2024/02/07181510/5-Tips-for-Knowing-When-and-How-to-Say-No-min-980x695.jpg 980w, https://blogimages.softwaresuggest.com/blog/wp-content/uploads/2024/02/07181510/5-Tips-for-Knowing-When-and-How-to-Say-No-min-480x340.jpg 480w" sizes="(min-width: 0px) and (max-width: 480px) 480px, (min-width: 481px) and (max-width: 980px) 980px, (min-width: 981px) 1200px, 100vw"><noscript><img decoding="async" loading="lazy" class="aligncenter wp-image-103009 size-full" src="https://blogimages.softwaresuggest.com/blog/wp-content/uploads/2024/02/07181510/5-Tips-for-Knowing-When-and-How-to-Say-No-min.jpg" alt="When to say a “no”? by softwaresuggest" width="1200" height="851" srcset="https://blogimages.softwaresuggest.com/blog/wp-content/uploads/2024/02/07181510/5-Tips-for-Knowing-When-and-How-to-Say-No-min.jpg 1200w, https://blogimages.softwaresuggest.com/blog/wp-content/uploads/2024/02/07181510/5-Tips-for-Knowing-When-and-How-to-Say-No-min-980x695.jpg 980w, https://blogimages.softwaresuggest.com/blog/wp-content/uploads/2024/02/07181510/5-Tips-for-Knowing-When-and-How-to-Say-No-min-480x340.jpg 480w" sizes="(min-width: 0px) and (max-width: 480px) 480px, (min-width: 481px) and (max-width: 980px) 980px, (min-width: 981px) 1200px, 100vw"></noscript></p><p><span style="font-weight: 400;">Though it is tempting to accept all that comes your way, taking on more than what you can accomplish may impact your quality. Saying “no” to certain, not-so-important tasks helps reduce burnout and deliver quality output. So, it is important to understand what is possible within your limits and say “no” to tasks that may not add value to your goals.</span></p><p><span style="font-weight: 400;">Be honest about your workload and express clearly. Use a positive tone and explain why you may not be able to accommodate the task into your schedule.</span></p><h3><b>9. Use technology wisely</b></h3><p><span style="font-weight: 400;">Several digital tools have evolved for calendar management, productivity improvement, time tracking, note-taking, distraction management, mind mapping, etc. Though they are designed for different purposes, they intend to help improve time management skills. Some of them are on-premises, while others are cloud-based mobile and web applications.</span></p><p><span style="font-weight: 400;">Time management tools</span><span style="font-weight: 400;"> help create custom schedules, monitor your productivity, create checklists, etc. Some of them alert you when you are distracted and help streamline your focus on the tasks at hand. You should integrate some of these tools depending on your intention. There are several time management apps in the market. Do a thorough research of the tools and pick those that align with your workflow and purpose.</span></p><h3><b>10. Batch similar tasks</b></h3><p><span style="font-weight: 400;">Batching tasks that require similar thought processes, skills, and competencies can help enhance time management skills. Doing so helps avoid or minimize context switching and enhances your overall work efficiency.</span></p><p><span style="font-weight: 400;">Here is what you must do.</span></p><ol><li style="font-weight: 400;" aria-level="1"><span style="font-weight: 400;">First, you must create task categories based on your roles and responsibilities.</span><ul><li style="font-weight: 400;" aria-level="2"><span style="font-weight: 400;">Research tasks</span></li><li style="font-weight: 400;" aria-level="2"><span style="font-weight: 400;">Phone calls and emails</span></li><li style="font-weight: 400;" aria-level="2"><span style="font-weight: 400;">Repetitive tasks</span></li><li style="font-weight: 400;" aria-level="2"><span style="font-weight: 400;">Data analysis</span></li><li style="font-weight: 400;" aria-level="2"><span style="font-weight: 400;">Planning </span></li><li style="font-weight: 400;" aria-level="2"><span style="font-weight: 400;">Creative work</span></li><li style="font-weight: 400;" aria-level="2"><span style="font-weight: 400;">Personal tasks</span></li></ul></li><li style="font-weight: 400;" aria-level="1"><span style="font-weight: 400;">Write down the tasks on your plate. Group those that require similar skills and competencies. </span></li><li style="font-weight: 400;" aria-level="1"><span style="font-weight: 400;">Prioritize the batches based on urgency and importance. Mark the time you might require to complete each group. </span></li><li style="font-weight: 400;" aria-level="1"><span style="font-weight: 400;">Allot time blocks for each category. Prioritize urgent, high-value task groups.</span></li></ol><p><img decoding="async" loading="lazy" class="lazy lazy-hidden aligncenter wp-image-103012 size-full" src="//www.softwaresuggest.com/blog/wp-content/plugins/a3-lazy-load/assets/images/lazy_placeholder.gif" data-lazy-type="image" data-src="https://blogimages.softwaresuggest.com/blog/wp-content/uploads/2024/02/07181550/Time-Blocking.jpg" alt="Improving time management with task batching by softwaresuggest" width="1200" height="603" srcset="" data-srcset="https://blogimages.softwaresuggest.com/blog/wp-content/uploads/2024/02/07181550/Time-Blocking.jpg 1200w, https://blogimages.softwaresuggest.com/blog/wp-content/uploads/2024/02/07181550/Time-Blocking-980x492.jpg 980w, https://blogimages.softwaresuggest.com/blog/wp-content/uploads/2024/02/07181550/Time-Blocking-480x241.jpg 480w" sizes="(min-width: 0px) and (max-width: 480px) 480px, (min-width: 481px) and (max-width: 980px) 980px, (min-width: 981px) 1200px, 100vw"><noscript><img decoding="async" loading="lazy" class="aligncenter wp-image-103012 size-full" src="https://blogimages.softwaresuggest.com/blog/wp-content/uploads/2024/02/07181550/Time-Blocking.jpg" alt="Improving time management with task batching by softwaresuggest" width="1200" height="603" srcset="https://blogimages.softwaresuggest.com/blog/wp-content/uploads/2024/02/07181550/Time-Blocking.jpg 1200w, https://blogimages.softwaresuggest.com/blog/wp-content/uploads/2024/02/07181550/Time-Blocking-980x492.jpg 980w, https://blogimages.softwaresuggest.com/blog/wp-content/uploads/2024/02/07181550/Time-Blocking-480x241.jpg 480w" sizes="(min-width: 0px) and (max-width: 480px) 480px, (min-width: 481px) and (max-width: 980px) 980px, (min-width: 981px) 1200px, 100vw"></noscript></p><h3><b>11. Avoid multitasking</b></h3><p><span style="font-weight: 400;">Multitasking was a buzzword in the previous decade. Though it is often thought of as an essential strategy for completing more tasks in a given time, several studies have shown that multitasking impacts productivity.</span></p><p><span style="font-weight: 400;">A study conducted by the American Psychological Association shows that people </span><a href="https://www.apa.org/topics/research/multitasking" data-wpel-link="internal" target="_blank"><span style="font-weight: 400;">lose 40% of their productivity</span></a><span style="font-weight: 400;"> when they multitask and keep switching between tasks. Streamlining your focus, time, and efforts into one task at a time helps you become more productive.</span></p><p><img decoding="async" loading="lazy" class="lazy lazy-hidden aligncenter wp-image-103332 size-full" src="//www.softwaresuggest.com/blog/wp-content/plugins/a3-lazy-load/assets/images/lazy_placeholder.gif" data-lazy-type="image" data-src="https://blogimages.softwaresuggest.com/blog/wp-content/uploads/2024/02/13191646/Its-Time-to-Stop-Multitasking-compressed.jpg" alt="Stop multitasking for effective time management by softwaresuggest" width="1200" height="678" srcset="" data-srcset="https://blogimages.softwaresuggest.com/blog/wp-content/uploads/2024/02/13191646/Its-Time-to-Stop-Multitasking-compressed.jpg 1200w, https://blogimages.softwaresuggest.com/blog/wp-content/uploads/2024/02/13191646/Its-Time-to-Stop-Multitasking-compressed-980x554.jpg 980w, https://blogimages.softwaresuggest.com/blog/wp-content/uploads/2024/02/13191646/Its-Time-to-Stop-Multitasking-compressed-480x271.jpg 480w" sizes="(min-width: 0px) and (max-width: 480px) 480px, (min-width: 481px) and (max-width: 980px) 980px, (min-width: 981px) 1200px, 100vw"><noscript><img decoding="async" loading="lazy" class="aligncenter wp-image-103332 size-full" src="https://blogimages.softwaresuggest.com/blog/wp-content/uploads/2024/02/13191646/Its-Time-to-Stop-Multitasking-compressed.jpg" alt="Stop multitasking for effective time management by softwaresuggest" width="1200" height="678" srcset="https://blogimages.softwaresuggest.com/blog/wp-content/uploads/2024/02/13191646/Its-Time-to-Stop-Multitasking-compressed.jpg 1200w, https://blogimages.softwaresuggest.com/blog/wp-content/uploads/2024/02/13191646/Its-Time-to-Stop-Multitasking-compressed-980x554.jpg 980w, https://blogimages.softwaresuggest.com/blog/wp-content/uploads/2024/02/13191646/Its-Time-to-Stop-Multitasking-compressed-480x271.jpg 480w" sizes="(min-width: 0px) and (max-width: 480px) 480px, (min-width: 481px) and (max-width: 980px) 980px, (min-width: 981px) 1200px, 100vw"></noscript></p><p><span style="font-weight: 400;">Beyond the loss of productivity, multi-tasking also impacts accuracy. When your attention and focus are divided, you tend to make more mistakes. Focusing on a single task helps mitigate this and improve your overall productivity. You can consider using the Pomodoro technique to get there.</span></p><h3><b>12. Take breaks and rest</b></h3><p><span style="font-weight: 400;">When you are working on complex tasks that require deep focus, it is natural that you do not want to take a break in between. However, several studies have shown that taking microbreaks during your day can improve your productivity and focus.</span></p><p><span style="font-weight: 400;">The effectiveness of breaks depends on various factors, including the length, location, and the activities you take up during your break. Longer break periods are not always productive as you may be disengaged from work. Regaining your focus may take longer and impact your productivity.</span></p><p><span style="font-weight: 400;">Similarly, the location also matters. Some choose to sit at their desks, while others may choose to take a short walk and breathe fresh air. The latter is proven to be more impactful than the former.</span></p><p><span style="font-weight: 400;">The activities you take up during your break matter the most. Studies show that engaging in physical activity during your break is more impactful and improves your productivity. 97% of people tend to engage in social media activities. However, studies show that using </span><a href="https://www.sciencedirect.com/science/article/abs/pii/S0747563215302703" class="broken_link" data-wpel-link="internal" target="_blank"><span style="font-weight: 400;">social media during breaks</span></a><span style="font-weight: 400;"> exhausts your focus and energy.</span></p><h2><span id="4-key-benefits-of-improving-time-management-skills"><b>4 Key Benefits Of Improving Time Management Skills</b></span></h2><p><span style="font-weight: 400;">Improving time management skills offers a plethora of benefits on the personal and professional fronts. Here are the important </span><a href="https://www.softwaresuggest.com/blog/time-management-for-business-success/" data-wpel-link="internal" target="_blank"><span style="font-weight: 400;">benefits of improving time management skills</span></a><span style="font-weight: 400;"> at work.</span></p><p><img decoding="async" loading="lazy" class="lazy lazy-hidden aligncenter wp-image-103013 size-full" src="//www.softwaresuggest.com/blog/wp-content/plugins/a3-lazy-load/assets/images/lazy_placeholder.gif" data-lazy-type="image" data-src="https://blogimages.softwaresuggest.com/blog/wp-content/uploads/2024/02/07181559/Advantages-of-Improving-Time-Management-Skills.jpg" alt="Benefits of improving time management skills by softwaresuggest" width="1200" height="548" srcset="" data-srcset="https://blogimages.softwaresuggest.com/blog/wp-content/uploads/2024/02/07181559/Advantages-of-Improving-Time-Management-Skills.jpg 1200w, https://blogimages.softwaresuggest.com/blog/wp-content/uploads/2024/02/07181559/Advantages-of-Improving-Time-Management-Skills-980x448.jpg 980w, https://blogimages.softwaresuggest.com/blog/wp-content/uploads/2024/02/07181559/Advantages-of-Improving-Time-Management-Skills-480x219.jpg 480w" sizes="(min-width: 0px) and (max-width: 480px) 480px, (min-width: 481px) and (max-width: 980px) 980px, (min-width: 981px) 1200px, 100vw"><noscript><img decoding="async" loading="lazy" class="aligncenter wp-image-103013 size-full" src="https://blogimages.softwaresuggest.com/blog/wp-content/uploads/2024/02/07181559/Advantages-of-Improving-Time-Management-Skills.jpg" alt="Benefits of improving time management skills by softwaresuggest" width="1200" height="548" srcset="https://blogimages.softwaresuggest.com/blog/wp-content/uploads/2024/02/07181559/Advantages-of-Improving-Time-Management-Skills.jpg 1200w, https://blogimages.softwaresuggest.com/blog/wp-content/uploads/2024/02/07181559/Advantages-of-Improving-Time-Management-Skills-980x448.jpg 980w, https://blogimages.softwaresuggest.com/blog/wp-content/uploads/2024/02/07181559/Advantages-of-Improving-Time-Management-Skills-480x219.jpg 480w" sizes="(min-width: 0px) and (max-width: 480px) 480px, (min-width: 481px) and (max-width: 980px) 980px, (min-width: 981px) 1200px, 100vw"></noscript></p><h3><b>1. Increased productivity</b></h3><p><span style="font-weight: 400;">The most important benefit of improving time management skills is increased productivity. You get to do more in a short span. They help you invest your time in tasks that matter to you. When you are focused and organized, you get more time to work on bigger goals. Planning your tasks and delegating them promptly helps enhance your overall productivity.</span></p><h3><b>2. Reduced stress and overwhelm</b></h3><p><span style="font-weight: 400;">By improving practical time management skills, you get to complete your tasks on time. This reduces stress and improves work efficiency. Poor time management may end you in missed deadlines and messed up schedules. You lack control of your time and the workload. With enhanced time management skills, you tend to plan your day and avoid the rush at the n-th minute.</span></p><h3><b>3. Improved decision-making</b></h3><p><span style="font-weight: 400;">When you manage your time well, you get more time to analyze scenarios, experiment more, and discover the best possible route to get there. You tend to spend more time analyzing the data, consuming the information, and putting forth effective strategies to complete the task at hand. Also, when your mind is free from stress, calm, and more focused, you make better, thoughtful decisions.</span></p><h3><b>4. Enhanced work-life balance</b></h3><p><span style="font-weight: 400;">A key benefit of improving time management skills is a better work-life balance. By being more productive and completing your work on time, you get more time to focus on your personal life. It can help build powerful, enriching relationships with family and friends. You get more time to focus on your physical and mental health.</span></p><p><b>Conclusion</b></p><p><span style="font-weight: 400;">It can be seen that Improving time management skills offers a wide range of benefits on the personal and professional front. Creating to-do lists, using the Pomodoro technique, minimizing distractions, time blocking, task batching, and thoughtful prioritization help enhance time management skills. Using technological tools and </span><span style="font-weight: 400;">time management software </span><span style="font-weight: 400;">helps segregate, schedule, and monitor your tasks. They help <a href="https://www.softwaresuggest.com/blog/productivity-tips/" data-wpel-link="internal" target="_blank">enhance productivity</a>, weed out stress, and improve your mental health.</span></p><style>.faqpar { padding: 2rem; margin: 22px 0px; border-radius: 8px; box-shadow: rgba(0, 0, 0, 0.1) 0px 4px 12px; } .faqaccordion .accordion-item { border-bottom: 1px solid #e5e5e5; } .faqaccordion .accordion-item .faqtlmn[aria-expanded=true] { border-bottom: 1px solid #03b5d2; } .faqaccordion .faqtlmn { position: relative; display: block; text-align: left; width: 100%; padding: 1em 0; color: #333; font-size: 1.15rem; font-weight: 400; border: none; background: none; outline: none; } .faqaccordion .faqtlmn:hover, .faqaccordion .faqtlmn:focus { cursor: pointer; color: #03b5d2; } .faqaccordion .faqtlmn:hover::after, .faqaccordion .faqtlmn:focus::after { cursor: pointer; color: #03b5d2; border: 1px solid #03b5d2; } .faqaccordion .faqtlmn .accordion-title { padding: 1em 1.5em 1em 0; } .faqaccordion .faqtlmn .icon { display: inline-block; position: absolute; top: 18px; right: 0; width: 22px; height: 22px; border: 1px solid; border-radius: 22px; } .faqaccordion .faqtlmn .icon::before { display: block; position: absolute; content: ""; top: 9px; left: 5px; width: 10px; height: 2px; background: currentColor; } .faqaccordion .faqtlmn .icon::after { display: block; position: absolute; content: ""; top: 5px; left: 9px; width: 2px; height: 10px; background: currentColor; } .faqaccordion .faqtlmn[aria-expanded=true] { color: #03b5d2; } .faqaccordion .faqtlmn[aria-expanded=true] .icon::after { width: 0; } .faqaccordion .faqtlmn[aria-expanded=true] + .accordion-content { opacity: 1; max-height: 100%; transition: all 200ms linear; will-change: opacity, max-height; } .faqaccordion .accordion-content { opacity: 0; max-height: 0; overflow: hidden; transition: opacity 200ms linear, max-height 200ms linear; will-change: opacity, max-height; } .faqaccordion .accordion-content p { font-weight: 300; padding-top: 8px !important; } .faqntl { font-size: 28px; line-height: 1.5; font-weight: 600; }</style><div class="faqpar"><div class="faqntl">Frequently Asked Questions</div><div class="faqaccordion"><div class="accordion-item"><div class="faqtlmn" id="accordion-button-1" aria-expanded="false"><span class="accordion-title">What is the best time management skill?</span><span class="icon" aria-hidden="true"></span></div><div class="accordion-content"><p>The following are some of the good time management skills.</p><ul><li>Prioritizing important and urgent tasks</li><li>Goal setting</li><li>Effective delegation</li><li>Limiting distractions</li><li>Saying a &lsquo;no&rsquo; when needed</li><li>Avoiding multitasking</li></ul></div></div><div class="accordion-item"><div class="faqtlmn" id="accordion-button-2" aria-expanded="false"><span class="accordion-title">How can I manage my time?</span><span class="icon" aria-hidden="true"></span></div><div class="accordion-content"><p>Here are some expert-recommended tips for better time management.</p><ul><li>Set clearly defined goals.</li><li>Use strategies like a two-minute rule, Eisenhower matrix, ABCDE, etc.</li><li>Practice scheduling and time-blocking</li><li>Group together similar tasks</li><li>Break down complex tasks into simpler ones</li><li>Delegate possible tasks</li><li>Manage your calendar</li></ul></div></div><div class="accordion-item"><div class="faqtlmn" id="accordion-button-3" aria-expanded="false"><span class="accordion-title">How can I improve my time management skills?</span><span class="icon" aria-hidden="true"></span></div><div class="accordion-content"><p>Here are 5 ways to improve time management skills.</p><ul><li>Plan your tasks&nbsp;</li><li>Create a to-do list</li><li>Set time blocks for each task</li><li>Weed out distractions</li><li>Complete them within the planned schedule.</li></ul></div></div><div class="accordion-item"><div class="faqtlmn" id="accordion-button-4" aria-expanded="false"><span class="accordion-title">What are the common time wasters, and how can I eliminate them?</span><span class="icon" aria-hidden="true"></span></div><div class="accordion-content"><p>Following are some of the common time wasters.&nbsp;</p><ul><li>Multitasking</li><li>Distractions and excessive social media usage</li><li>Emails in between work</li><li>Not planning your tasks&nbsp;</li><li>Personal interruptions</li><li>Procrastination</li></ul><p>To avoid these, you must plan your tasks, set time blocks, remove distractions, and complete the tasks within the schedule.</p></div></div><div class="accordion-item"><div class="faqtlmn" id="accordion-button-5" aria-expanded="false"><span class="accordion-title">How do I delegate tasks effectively?</span><span class="icon" aria-hidden="true"></span></div><div class="accordion-content"><p>Effective delegation is one of the important secondary time management skills. To delegate the tasks effectively, follow these steps.</p><ul><li>Write down the tasks at hand and the skills required to accomplish each of them.</li><li>Identify those tasks that you can delegate to your team</li><li>Keep track of the strengths and weaknesses of your team members.&nbsp;</li><li>Assign the tasks based on the roles and responsibilities of your team.</li><li>Communicate the tasks and goals.</li></ul></div></div></div></div> <script>const items = document.querySelectorAll(".faqaccordion .faqtlmn"); function toggleAccordion() { const itemToggle = this.getAttribute('aria-expanded'); for (i = 0; i < items.length; i++) { items[i].setAttribute('aria-expanded', 'false'); } if (itemToggle == 'false') { this.setAttribute('aria-expanded', 'true'); } } items.forEach(item => item.addEventListener('click', toggleAccordion));</script> <div class="saboxplugin-wrap" ><div class="saboxplugin-tab"><div class="heading-section"><div class="identity-section"><div class="saboxplugin-gravatar"><img class="lazy lazy-hidden" decoding="async" loading="lazy" src="//www.softwaresuggest.com/blog/wp-content/plugins/a3-lazy-load/assets/images/lazy_placeholder.gif" data-lazy-type="image" data-src="https://softwareauggest-blogimages.s3.ca-central-1.amazonaws.com/blog/wp-content/uploads/2023/05/16181111/IMG_3313_1.jpg" width="100" height="100" alt="Supriya Bajaj" ><noscript><img decoding="async" loading="lazy" src="https://softwareauggest-blogimages.s3.ca-central-1.amazonaws.com/blog/wp-content/uploads/2023/05/16181111/IMG_3313_1.jpg" width="100" height="100" alt="Supriya Bajaj" ></noscript></div><div><div class="saboxplugin-authorname"><a href="https://www.softwaresuggest.com/blog/author/supriya-bajaj/" class="vcard author" rel="author" data-wpel-link="internal" target="_blank"><span class="fn">Supriya Bajaj</span></a></div><div class="sub-title">About the author</div></div></div><div class="saboxplugin-socials "><a title="Facebook" target="_blank" href="https://www.facebook.com/public/Supriya-Bajaj/school/deharadun-100226243359215/" rel="nofollow noopener" class="saboxplugin-icon-grey"><svg aria-hidden="true" class="sab-facebook" role="img" xmlns="http://www.w3.org/2000/svg" viewbox="0 0 264 512"><path fill="currentColor" d="M76.7 512V283H0v-91h76.7v-71.7C76.7 42.4 124.3 0 193.8 0c33.3 0 61.9 2.5 70.2 3.6V85h-48.2c-37.8 0-45.1 18-45.1 44.3V192H256l-11.7 91h-73.6v229"></path></svg></a><a title="Linkedin" target="_blank" href="https://www.linkedin.com/in/supriya-bajaj-649284252/" rel="nofollow noopener" class="saboxplugin-icon-grey"><svg aria-hidden="true" class="sab-linkedin" role="img" xmlns="http://www.w3.org/2000/svg" viewbox="0 0 448 512"><path fill="currentColor" d="M100.3 480H7.4V180.9h92.9V480zM53.8 140.1C24.1 140.1 0 115.5 0 85.8 0 56.1 24.1 32 53.8 32c29.7 0 53.8 24.1 53.8 53.8 0 29.7-24.1 54.3-53.8 54.3zM448 480h-92.7V334.4c0-34.7-.7-79.2-48.3-79.2-48.3 0-55.7 37.7-55.7 76.7V480h-92.8V180.9h89.1v40.8h1.3c12.4-23.5 42.7-48.3 87.9-48.3 94 0 111.3 61.9 111.3 142.3V480z"></path></svg></a></div></div><div class="saboxplugin-desc"><div ><p><span style="font-weight: 400">Supriya is a highly skilled content writer with over 8 years of experience in the SaaS domain. She believes in curating engaging, informative, and user-friendly content to simplify highly technical concepts. With an expansive portfolio of long-format blogs, newsletters, whitepapers, and case studies, Supriya is dedicated to staying in touch with emerging SaaS trends to produce relevant and reliable content.</span></p></div></div><div class="clearfix"></div></div></div><span class="et_social_bottom_trigger"></span><div class="otherbottomcontet"> <!--<div class="orgnlpublshtxtdiv"><p class="orgnlpublshtxt">Updated : August 5, 2024</p></div>--><div id="subscribech" class="maileterblogch_n mailtempbloginnner"> <!--<div class="newslatter_ch_fotter inpostchsubsc"></div> --></div></div></div><div id="ssgooglenewsbtn" class="ss_google_news_btn_main"> <a href="https://news.google.com/publications/CAAqBwgKMOXDzQswld_kAw?ceid=IN:en&amp;oc=3&amp;hl=en-IN&amp;gl=IN" target="_blank" data-wpel-link="external" rel="nofollow noopener noreferrer"><img src="https://www.softwaresuggest.com/blog/wp-content/uploads/custom_upl/google-news-icon.svg" alt="Google News" height="44" width="120" /></a></div></div></div></div> <!-- .entry-content --><div class="recent_post_main"><style>.fullsecsub { background: #F2F8FB; 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top: 0; left: 0; right: 0; z-index: 9999999; background: rgb(0 0 0 / 89%); display: none; width: 100%; height: 100%; } .signup_main { background-color: #FFFFFF; margin: 0 auto; margin: 150px auto; padding: 20px; background: #fff; border: 1px solid #666; box-shadow: 0 0 50px rgb(0 0 0 / 50%); max-width: 450px; max-height: 400px; border-radius: 5px; position: relative; } .closeer { position: absolute; opacity: .8; width: 20px; height: 35px; transition: all .2s; font-size: 24px; font-weight: 700; color: #777; border: unset; background: unset; top: 4px!important; right: 15px!important; } .sign_up_form_main { height: 280px; width: 320px; margin: 0 auto; } .login_main_heading { color: black; display: flex; font-size: 18px; padding-top: 24px; text-align: center; justify-content: center; padding-bottom: 15px; } .signup_main p { color: #857982; padding: 0 16px; line-height: 24px; } .signup_main a { text-decoration: unset; } .btn_linkin { background-color: #0077b5; margin: 20px 16px; color: white; height: 50px; width: 280px; border-radius: 3px; display: flex; align-items: center; } .btn_linkin img { width: 20px; margin-left: 16px; } .btn_linkin span { font-size: 17px; padding-top: 3px; padding-left: 20px; font-weight: 600; font-family: 'Graphik-Medium',sans-serif; } .btn_gmail { background-color: #D64829 !important; } /* Signin popup css end */</style> <script type="text/javascript">jQuery(document).ready(function(){ jQuery(".user_signup_btn").click(function(){ jQuery(".signup_back").show(); jQuery("body").addClass('main_signup_body'); }); jQuery("#login_close_btn").click(function(){ jQuery(".signup_back").hide(); jQuery("body").removeClass('main_signup_body'); }); jQuery("#login_btn_logout").click(function(){ jQuery(".login_signup").show(); }); /* sendinblue popup signup btn */ jQuery(".user_seninblue_btn").click(function(){ jQuery(".sendblue_back").show(); jQuery("body").addClass('main_sendblue_body'); }); jQuery("#sendbluebtn_close_btn").click(function(){ jQuery(".sendblue_back").hide(); jQuery("body").removeClass('main_sendblue_body'); }); /* attachment download popup */ /* jQuery(".user_athpop_btn").click(function(){ }); */ jQuery("#athpopbtn_close_btn").click(function(){ jQuery(".athpop_back").hide(); jQuery("body").removeClass('main_athpop_body'); }); }); jQuery(document.body).append( jQuery('.signup_back').detach() );</script> <style type="text/css">.exit-intent-popup { position: fixed; top: 0; left: 0; bottom: 0; right: 0; z-index: 999999; transition: opacity 500ms; visibility: hidden; opacity: 0; background: rgba(0, 0, 0, 0.7); } .exit-intent-popup.visible { visibility: visible; opacity: 1; } #popupvrn { position: relative; display: none; visibility: hidden; opacity: 0; transition: transform 0.2s, opacity 0.2s, visibility 0s 0.2s; margin: 94px auto; text-align: center; box-shadow: 0 1px 10px rgba(0, 0, 0, 0.5); width: 900px; background: white; } #popupvrn .iti { width: 100%; } #popupvrn .mobileno_field { width: 94%; } #popupvrn .mobileno_field input { width: 100%; } .closeirvt{ font-size: 26px; position: absolute; top: 10px; right: 10px; color:#ffffff; text-decoration:none; z-index: 1; padding: 6px; cursor:pointer; } #popupvrn a{ color:#fff; right: 1%; } .exitiframe { width: 100%; height: 500px; } .mrvh3title { margin-top: 8px; } .call_support_exit_indent{ width: 140px; margin: 0 auto; } .looking_for_software_heding{ font-weight: bold; font-size: 22px; margin-bottom: 10px; line-height: 32px; padding-left: 10px; text-align: center; color: #37578A; margin-top: -22px; } .looking_for_software_msg{ font-size: 15px; color: #37578A; margin-top: unset; } .exit_popup_form{ background-color: #ffffff !important; } .ask_questionbtn_div button{ width: 100% !important; margin: 20px 0px !important; border-radius: 4px !important; height: 50px !important; font-size: 18px; background: #37578A; padding-left: 8px; padding-right: 8px; padding-top: 5px; padding-bottom: 5px; color: #fff; border: unset; cursor: pointer; } .exit_form_input_field{ width: 100%; margin: unset !important; box-shadow: 0px 3px 6px 0px rgba(0, 0, 0, 0.06); border: unset; border-radius: 4px; padding: 8px 10px; box-sizing: border-box; height: 40px !important; } .name_input_div{ margin-right: 12px; } .name_email_inner_div{ display: flex; } .form_inner_div{ padding-top: 15px; justify-content: center; } .exit_error_msg{ margin: unset; padding-top: 5px; font-size: 12px; color: red; display: none; } .thanks_msg{ display: none; padding: 20px 0; } .thanks_msg p { margin-top: 4em; } .reqrmendiv { padding-left: 0px; padding-right: 0px; } /* new exit css */ .popup_desk_title { color: #135893; font-size: 22px; font-weight: 700; border-bottom: unset; padding-bottom: unset; font-family: roboto,sans-serif !important; margin-top: 0px; } .mainflexblogdiv { display: flex; position: relative; } .mainflexblogdiv .exit_popup_form { width: 100%; } .background_image_exit_outer { width: 437px; background: #183360; } .popup_desk_sub_title { padding: 4px 0 12px; color: #777; font-family: Roboto; font-size: 16px; } .mainflexblogdiv .exit_popup_form { padding: 50px 35px; display: flex; align-items: center; justify-content: center; flex-direction: column; height: 100%; } .mainflexblogdiv form, .mainflexblogdiv form .comdiv { width: 100% !important; } .blue_plane { position: absolute; top: 10px; left: 0; } .background_image_exit { background: url("https://softwareauggest-blogimages.s3.ca-central-1.amazonaws.com/blog/wp-content/uploads/2022/07/13130439/exit_right_side-1.png"); min-height: 430px; height: 100%; background-size: cover!important; background-repeat: no-repeat; } .popexitssflex { display: flex; margin-top: 6px; margin-bottom: 6px; } .popup_desk_trusted_line_bottom { display: flex; align-items: center; justify-content: center; margin-top: 20px; color: #545454; } .popup_desk_shield_img { width: 32px; height: 32px; } .exctpad { padding: 8px 10px !important; } @media (max-width: 979px) { #popupvrn { width: 96%; } .background_image_exit_outer { display: none; } .closeirvt { color: #001965; } } @media (max-width: 479px) { .name_email_inner_div { flex-direction: column; gap: 12px; } .popexitssflex { flex-direction: column; gap: 12px; margin-top: 12px !important; } .form_inner_div { padding: 0px; } .ask_questionbtn_div button { margin: 12px 0px !important; } } @media (min-width: 320px) and (max-width: 480px) { #popupvrn { width: 96%; } }</style><div class="exit-intent-popup"><div id="popupvrn"> <span class="closeirvt">×</span><div class="mainflexblogdiv"><div class="exit_popup_form"> <img decoding="async" src="https://softwareauggest-blogimages.s3.ca-central-1.amazonaws.com/blog/wp-content/uploads/2022/07/13130601/blue_plane-1.png" class="blue_plane" alt="Blue Plane Icon"><h5 class="popup_desk_title">Need personal assistance in software selection?</h5><div class="popup_desk_sub_title"><span>Your data is secure with us!</span></div><form method="post" name="Form" onsubmit="return validateForm()" action="" class="exit_main_form"> <input type="hidden" name="optimonster_exit" ><div class="form_inner_div name_email_inner_div"><div class="name_input_div comdiv"> <input type="hidden" name="source" value="ExitIntent" class="exit_form_input_field"> <input type="text" name="Name" placeholder="Name*" class="exit_form_input_field exctpad"><p class="exit_error_msg name_error">Name can't be blank.</p></div><div class="email_imput_div comdiv"> <input type="text" name="Email" pattern="[A-Za-z0-9._%+-]+@[A-Za-z0-9.-]+\.[A-Za-z]{2,6}$" placeholder="Email*" class="exit_form_input_field exctpad"><p class="exit_error_msg email_error">Email can't be blank.</p></div></div><div class="popexitssflex"><div class="form_inner_div mobileno_field comdiv name_input_div"> <input type="hidden" name="countrycode" class="countrycode"> <input type="text" name="Phone" pattern="^[0-9].*" placeholder="Phone*" class="exit_form_input_field intlTelInput"><p class="exit_error_msg phn_error">Phone can't be blank.</p></div><div class="form_inner_div reqrmendiv comdiv"> <input type="text" name="Requirement" placeholder="Requirement*" class="exit_form_input_field exctpad"><p class="exit_error_msg requirement_error">Requirement can't be blank.</p></div></div><div class="ask_questionbtn_div comdiv"> <button class="ask_questionbtn_div_button" onclick="gtag('event', 'blogexitfinal', {action: 'click', label: 'submit'});">Talk to Our Experts</button></div></form><div class="thanks_msg"><p>Thanks, We will get back to you shortly.</p></div><div class="popup_desk_trusted_line_bottom"> <span class="popup_desk_shield_img"> <img decoding="async" src="https://www.softwaresuggest.com/blog/wp-content/uploads/newfont/sheild.svg" alt="Verified Shield"></span> <span>Trusted by more than 5 Million users across the globe.</span></div></div><div class="background_image_exit_outer"><div class="background_image_exit"></div></div></div></div></div><link rel="stylesheet" href="https://cdnjs.cloudflare.com/ajax/libs/intl-tel-input/17.0.8/css/intlTelInput.min.css" integrity="sha512-yye/u0ehQsrVrfSd6biT17t39Rg9kNc+vENcCXZuMz2a+LWFGvXUnYuWUW6pbfYj1jcBb/C39UZw2ciQvwDDvg==" crossorigin="anonymous" /><link rel="preload" href="https://cdnjs.cloudflare.com/ajax/libs/intl-tel-input/17.0.8/js/intlTelInput.js" as="script"> <script type="text/javascript">function loadScripts(e,t){!function n(){var a,c,o;0!=e.length?(a=e.shift(),c=n,(o=document.createElement("script")).async='""',o.type="text/javascript",o.src=a,o.defer='""',o.onload=o.onreadystatechange=function(){o.onreadystatechange=o.onload=null,c()},(document.getElementsByTagName("head")[0]||document.body).appendChild(o)):t&&t()}()} document.addEventListener("DOMContentLoaded", function(event) { loadScripts([ 'https://cdnjs.cloudflare.com/ajax/libs/intl-tel-input/17.0.8/js/intlTelInput.js' ],function(){ var input = document.querySelector(".intlTelInput"); 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