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id="content" class="site-content"> <div id="primary" class="content-area"> <main id="main" class="site-main" role="main"> <div class="wp-block-group alignfull intentional-collaboration"><div class="wp-block-group__inner-container is-layout-constrained wp-block-group-is-layout-constrained"> <div class="wp-block-cover alignfull is-light section__banner padding-top__0 padding-bottom__0"><span aria-hidden="true" class="wp-block-cover__background has-white-background-color has-background-dim-100 has-background-dim"></span><div class="wp-block-cover__inner-container is-layout-flow wp-block-cover-is-layout-flow"> <div class="wp-block-columns alignfull margin-bottom__0 is-layout-flex wp-container-core-columns-is-layout-1 wp-block-columns-is-layout-flex"> <div class="wp-block-column column__left is-layout-flow wp-block-column-is-layout-flow" style="flex-basis:28%"> <figure class="wp-block-image size-large margin-bottom__0 hide__mobile"><img decoding="async" src="https://atlassianblog.wpengine.com/wp-content/uploads/2024/03/image_banner-pencils.png" alt=""/></figure> <div class="wp-block-image margin-bottom__0 show__mobile"> <figure class="aligncenter size-full"><img loading="lazy" decoding="async" width="365" height="183" src="https://atlassianblog.wpengine.com/wp-content/uploads/2024/03/pencils-mobile.png" alt="" class="wp-image-60246" srcset="https://atlassianblog.wpengine.com/wp-content/uploads/2024/03/pencils-mobile.png 365w, https://atlassianblog.wpengine.com/wp-content/uploads/2024/03/pencils-mobile-300x150.png 300w" sizes="auto, (max-width: 365px) 100vw, 365px" /></figure></div></div> <div class="wp-block-column column__text column__middle is-layout-flow wp-block-column-is-layout-flow" style="flex-basis:50%"> <h1 class="wp-block-heading eyebrow h6">Workplace Woes: Meetings Edition</h1> <h2 class="wp-block-heading has-text-align-center">Meet the #1 barrier to productivity</h2> <h3 class="wp-block-heading has-text-align-center h4 margin-bottom__0">We surveyed 5,000 knowledge workers across 4 continents. The main reason they struggle to get their work done? Meetings.</h3> </div> <div class="wp-block-column column__right is-layout-flow wp-block-column-is-layout-flow" style="flex-basis:28%"> <figure class="wp-block-image size-full margin-bottom__0 hide__mobile"><img decoding="async" src="https://atlassianblog.wpengine.com/wp-content/uploads/2024/02/banner-image-2.png" alt="" class="wp-image-54237"/></figure> </div> </div> </div></div> <div class="wp-block-cover alignfull slanted section__ineffective"><span aria-hidden="true" class="wp-block-cover__background has-black-background-color has-background-dim-100 has-background-dim"></span><div class="wp-block-cover__inner-container is-layout-flow wp-block-cover-is-layout-flow"> <div class="wp-block-columns alignwide is-layout-flex wp-container-core-columns-is-layout-3 wp-block-columns-is-layout-flex"> <div class="wp-block-column column__left is-layout-flow wp-block-column-is-layout-flow" style="flex-basis:40%"> <div class="wp-block-group group__text"><div class="wp-block-group__inner-container is-layout-constrained wp-block-group-is-layout-constrained"> <h2 class="wp-block-heading has-white-color has-text-color">Meetings are ineffective <br>72% of the time</h2> <p class="has-white-color has-text-color">They aren’t evil, they’re just poorly done. Our research revealed that the meeting culture at most organizations actually makes it harder for teams to reach their goals.</p> </div></div> <div class="wp-block-image"> <figure class="alignright size-full"><img decoding="async" src="https://atlassianblog.wpengine.com/wp-content/uploads/2024/02/meetings-ineffective.png" alt="" class="wp-image-54241"/></figure></div></div> <div class="wp-block-column column__right is-layout-flow wp-block-column-is-layout-flow"> <div class="wp-block-columns alignwide is-layout-flex wp-container-core-columns-is-layout-2 wp-block-columns-is-layout-flex"> <div class="wp-block-column first-of-type is-layout-flow wp-block-column-is-layout-flow"> <h3 class="wp-block-heading h4">Can’t get a word in</h3> <p>A handful of voices tend to dominate the conversation, leaving most attendees struggling to contribute their thoughts. So much wasted potential.</p> <h3 class="wp-block-heading h4">No clarity on next steps</h3> <p>Too many people leave meetings with no idea what’s happening next. No decisions were made, and nobody knows what’s expected of them.</p> <h3 class="wp-block-heading h4">Information on repeat</h3> <p>Sitting through an announcement for the fourth or fifth time is mind-numbing. No wonder people sneak in other work during meetings.</p> </div> <div class="wp-block-column last-of-type is-layout-flow wp-block-column-is-layout-flow"> <h3 class="wp-block-heading h4">Could’ve been an email</h3> <p>Few things are more irritating than being forced to listen to information that could be read in half the time – all while tasks pile up and work sits unfinished.</p> <h3 class="wp-block-heading h4">Conversational chaos</h3> <p>Without a clearly stated purpose (and dare we suggest: <strong><a href="https://www.atlassian.com/blog/productivity/team-meeting-agenda">an agenda</a></strong>?), meetings lack focus. Picture a pinball machine. The discussion is the ball.</p> </div> </div> </div> </div> </div></div> <div class="wp-block-group alignfull section__productivity"><div class="wp-block-group__inner-container is-layout-constrained wp-block-group-is-layout-constrained"> <p class="has-text-align-center eyebrow h6">Productivity</p> <h2 class="wp-block-heading has-text-align-center section-heading">Meetings are overused, <br>leaving workers overloaded</h2> <div class="wp-block-columns alignwide columns__top columns__50-50 is-layout-flex wp-container-core-columns-is-layout-6 wp-block-columns-is-layout-flex"> <div class="wp-block-column column__left group__a is-layout-flow wp-block-column-is-layout-flow"> <p>Teams need a collection of collaboration techniques, tailored to various needs – a Swiss army knife, if you will.</p> <p>But we found too many teams have only one tool: meetings. And when you’re holding a hammer, everything looks like a nail.</p> <p><strong>78%</strong> of people we surveyed say they’re expected to attend so many meetings, it’s hard to get their work done. <strong>51%</strong> have to work overtime at least a few days a week due to meeting overload, and for those at the director level and up, that number rises to <strong>67%</strong>.</p> <p>Meanwhile, <strong>76%</strong> agree they feel drained on days when they have a lot of meetings. Nobody is having fun here.</p> </div> <div class="wp-block-column column__right group__b is-layout-flow wp-block-column-is-layout-flow"> <div class="wp-block-columns are-vertically-aligned-center is-not-stacked-on-mobile columns__stat columns__stat-cards first-of-type is-layout-flex wp-container-core-columns-is-layout-4 wp-block-columns-is-layout-flex"> <div class="wp-block-column is-vertically-aligned-center column__number-inverse has-white-color has-text-color has-background is-layout-flow wp-block-column-is-layout-flow" style="background-color:#0065ff"> <p style="font-size:50px">78%</p> </div> <div class="wp-block-column is-vertically-aligned-center column__label is-layout-flow wp-block-column-is-layout-flow"> <p><strong>78% of people we surveyed say they’re expected to attend so many meetings, <span class="highlight">it’s hard to get their work done</span></strong></p> </div> </div> <div class="wp-block-columns are-vertically-aligned-center is-not-stacked-on-mobile columns__stat columns__stat-cards last-of-type is-layout-flex wp-container-core-columns-is-layout-5 wp-block-columns-is-layout-flex"> <div class="wp-block-column is-vertically-aligned-center column__image is-layout-flow wp-block-column-is-layout-flow" style="flex-basis:10%"> <figure class="wp-block-image size-large image__doodle margin-bottom__0 inview"><img decoding="async" src="https://atlassianblog.wpengine.com/wp-content/uploads/2024/02/doodle_exclamation.png" alt=""/></figure> </div> <div class="wp-block-column is-vertically-aligned-center column__number-inverse has-white-color has-text-color has-background is-layout-flow wp-block-column-is-layout-flow" style="background-color:#0065ff;flex-basis:50%"> <p style="font-size:50px">51%</p> </div> <div class="wp-block-column is-vertically-aligned-center column__label is-layout-flow wp-block-column-is-layout-flow" style="flex-basis:50%"> <p><strong>51% of people we surveyed have to <span class="highlight">work overtime a few days a week</span> due to meeting overload</strong></p> </div> </div> </div> </div> <div class="wp-block-columns alignwide columns__bottom margin-bottom__0 columns__50-50 is-layout-flex wp-container-core-columns-is-layout-7 wp-block-columns-is-layout-flex"> <div class="wp-block-column column__left group__c is-layout-flow wp-block-column-is-layout-flow"> <h3 class="wp-block-heading">Take control of your calendar</h3> <p><strong>80%</strong> of respondents say they’d be more productive if they spent less time in meetings. But that’s easier said than done. For <strong>54%</strong> of knowledge workers, meetings dictate the structure of each day instead of time for “real work” taking priority. If that sounds familiar, why not flip the script? We tried it and had great results.</p> <p class="arrow-style"><a href="https://www.atlassian.com/blog/distributed-work/calendar-redesign-experiment">Get all the data and details here</a></p> <div class="wp-block-group group__layered-image"><div class="wp-block-group__inner-container is-layout-constrained wp-block-group-is-layout-constrained"> <figure class="wp-block-image size-full image__doodle hide__mobile inview"><img decoding="async" src="https://atlassianblog.wpengine.com/wp-content/uploads/2024/02/doodle_sparkle.png" alt="" class="wp-image-54283"/></figure> <figure class="wp-block-image size-large margin-bottom__0"><img decoding="async" src="https://atlassianblog.wpengine.com/wp-content/uploads/2024/03/ic-lp-hand-with-cal-illo.png" alt=""/></figure> </div></div> </div> <div class="wp-block-column column__right group__d group__list is-layout-flow wp-block-column-is-layout-flow"> <ul class="wp-block-list"> <li>Decline low-priority meetings and group the rest together to free up focus time.</li> <li>Block time on your calendar for commitments like school drop-offs and appointments.</li> <li>Schedule 90-120 minute blocks for deep work – ideally, 30-40% of your week.</li> <li>Schedule “open collaboration” blocks throughout your week to allow for impromptu work sessions with teammates – ideally, 10-20% of your week.</li> <li>Schedule “respond to messages” time so you aren’t tempted to check notifications in real time. (Tip: think about when your brain is best suited for this work – after lunch or after a block meetings, perhaps?)</li> </ul> <hr class="wp-block-separator has-text-color has-alpha-channel-opacity has-background" style="background-color:#0065ff;color:#0065ff"/> <p>Note to leaders! Remember that you set the tone for your team. Make sure everyone knows that declining a meeting doesn’t signal less engagement – just better prioritization.</p> </div> </div> </div></div> <div class="wp-block-cover alignfull is-light slanted section__trending"><span aria-hidden="true" class="wp-block-cover__background has-background-dim-100 has-background-dim" style="background-color:#e9f2fe"></span><div class="wp-block-cover__inner-container is-layout-flow wp-block-cover-is-layout-flow"> <div class="wp-block-group alignfull"><div class="wp-block-group__inner-container is-layout-constrained wp-block-group-is-layout-constrained"> <h3 class="wp-block-heading has-text-align-center">Now trending: async video</h3> <p class="has-text-align-center">Video messaging is taking off in the workplace, <br>with views on Loom’s platform up 37% in 2023.</p> <div class="wp-block-columns alignwide are-vertically-aligned-center is-layout-flex wp-container-core-columns-is-layout-10 wp-block-columns-is-layout-flex"> <div class="wp-block-column is-vertically-aligned-center is-layout-flow wp-block-column-is-layout-flow"> <figure class="wp-block-embed is-type-video is-provider-youtube wp-block-embed-youtube wp-embed-aspect-16-9 wp-has-aspect-ratio"><div class="wp-block-embed__wrapper"> <iframe loading="lazy" title="Loom | The Smarter Way to Collaborate" width="640" height="360" src="https://www.youtube.com/embed/SOOkbpYuIJE?feature=oembed" frameborder="0" allow="accelerometer; autoplay; clipboard-write; encrypted-media; gyroscope; picture-in-picture; web-share" referrerpolicy="strict-origin-when-cross-origin" allowfullscreen></iframe> </div></figure> </div> <div class="wp-block-column column__right group__b is-layout-flow wp-block-column-is-layout-flow"> <p>Why the surge of interest? Simple. Video messages are easier to create than an email and faster to consume than a meeting. Platforms like <strong><a href="https://www.atlassian.com/software/loom?utm_source=work-life&utm_medium=blog&utm_campaign=P:loom*O:clm*F:awareness*C:wac*H:fy25q2*I:loom-ent-awareness*Y:loom*E:cloud*">Loom</a></strong> let teammates get up to date at their convenience, with the option to watch at up to 2x speed or just read an AI-generated transcript. Best of all, video messages convey emotion and personality in a way that text can’t. It’s just more…human.</p> <p class="arrow-style"><a href="https://www.atlassian.com/software/loom/resources/get-more-done-with-fewer-meetings-ebook?utm_source=work-life&utm_medium=blog&utm_campaign=P:loom*O:clm*F:awareness*C:gated-pdf*H:fy25q2*I:loom-ent-awareness*Y:loom*E:cloud*">More async strategies from Loom</a></p> <div class="wp-block-columns are-vertically-aligned-center is-not-stacked-on-mobile columns__stat columns__stat-cards first-of-type is-layout-flex wp-container-core-columns-is-layout-8 wp-block-columns-is-layout-flex"> <div class="wp-block-column is-vertically-aligned-center column__number-inverse has-white-color has-text-color has-background is-layout-flow wp-block-column-is-layout-flow" style="background-color:#0065ff"> <p style="font-size:50px">77 million</p> </div> <div class="wp-block-column is-vertically-aligned-center column__label is-layout-flow wp-block-column-is-layout-flow"> <p><strong>77 million Loom videos recorded in 2023.</strong></p> </div> </div> <div class="wp-block-group alignwide group__layered-image hide__mobile"><div class="wp-block-group__inner-container is-layout-constrained wp-block-group-is-layout-constrained"> <figure class="wp-block-image size-full image__doodle stars inview"><img decoding="async" src="https://atlassianblog.wpengine.com/wp-content/uploads/2024/02/doodle_stars.png" alt="" class="wp-image-54284"/></figure> </div></div> <div class="wp-block-columns are-vertically-aligned-center is-not-stacked-on-mobile columns__stat columns__stat-cards last-of-type is-layout-flex wp-container-core-columns-is-layout-9 wp-block-columns-is-layout-flex"> <div class="wp-block-column is-vertically-aligned-center column__number-inverse has-white-color has-text-color has-background is-layout-flow wp-block-column-is-layout-flow" style="background-color:#0065ff;flex-basis:50%"> <p style="font-size:50px">28%</p> </div> <div class="wp-block-column is-vertically-aligned-center column__label is-layout-flow wp-block-column-is-layout-flow" style="flex-basis:50%"> <figure class="wp-block-image size-large image__doodle doodle-arrow hide__mobile inview"><img decoding="async" src="https://atlassianblog.wpengine.com/wp-content/uploads/2024/03/doodle_arrow.png" alt=""/></figure> <p><strong>Loom customers had <span class="highlight highlight-green">28% fewer meetings in 2023</span> (compared to 2022). Coincidence? We think not.</strong></p> </div> </div> </div> </div> </div></div> </div></div> <div class="wp-block-group alignfull section__effectiveness"><div class="wp-block-group__inner-container is-layout-constrained wp-block-group-is-layout-constrained"> <p class="has-text-align-center eyebrow h6">Effectiveness</p> <h2 class="wp-block-heading has-text-align-center section-heading">Meetings don’t achieve <br>the desired outcomes</h2> <div class="wp-block-columns alignwide columns__50-50 is-layout-flex wp-container-core-columns-is-layout-12 wp-block-columns-is-layout-flex"> <div class="wp-block-column is-layout-flow wp-block-column-is-layout-flow"> <h3 class="wp-block-heading h4">Despite meetings’ near-monopoly on group collaboration practices, they often fail to deliver.</h3> <p>For example, many managers try to build personal connections between teammates by bringing them together in meetings. Yet <strong>55%</strong> of people say they feel lonely at work, even on days when they attend lots of meetings.</p> <div class="wp-block-columns are-vertically-aligned-center is-not-stacked-on-mobile columns__stat is-layout-flex wp-container-core-columns-is-layout-11 wp-block-columns-is-layout-flex"> <div class="wp-block-column is-vertically-aligned-center column__number is-layout-flow wp-block-column-is-layout-flow"> <p class="scroll-element-animate scroll-element-number has-text-color" style="color:#0065ff">54%</p> </div> <div class="wp-block-column is-vertically-aligned-center column__label is-layout-flow wp-block-column-is-layout-flow"> <p>of workers frequently leave meetings without a clear idea of next steps or who owns which task</p> </div> </div> <p>The same goes for nearly every meeting motivation. We asked about making decisions as a group, providing status updates, getting on the same page about their goals, and more. What we heard over and over is that meetings aren’t getting the job done.</p> </div> <div class="wp-block-column is-layout-flow wp-block-column-is-layout-flow"> <h4 class="wp-block-heading has-text-align-center h5">Folks we surveyed said meetings are ineffective for…</h4> <div class="chart"> <div class="row"> <p class="label">Connecting with colleagues</p> <div class="number inview" data-number="70"><span>70%</span></div> </div> <div class="row"> <p class="label">Brainstorming new ideas</p> <div class="number inview" data-number="75"><span>75%</span></div> </div> <div class="row"> <p class="label">Making decisions with others</p> <div class="number inview" data-number="75"><span>75%</span></div> </div> <div class="row"> <p class="label">Driving work forward</p> <div class="number inview" data-number="67"><span>67%</span></div> </div> <div class="row"> <p class="label">Creating goal clarity</p> <div class="number inview" data-number="72"><span>72%</span></div> </div> <div class="row"> <p class="label">Status updates</p> <div class="number inview" data-number="70"><span>70%</span></div> </div> </div> </div> </div> <div class="wp-block-cover is-light section__cover-gold"><span aria-hidden="true" class="wp-block-cover__background has-background-dim-100 has-background-dim" style="background-color:#ffab00"></span><div class="wp-block-cover__inner-container is-layout-flow wp-block-cover-is-layout-flow"> <div class="wp-block-group alignwide group__gold"><div class="wp-block-group__inner-container is-layout-constrained wp-block-group-is-layout-constrained"> <div class="wp-block-group group__text"><div class="wp-block-group__inner-container is-layout-constrained wp-block-group-is-layout-constrained"> <h3 class="wp-block-heading has-text-align-center">What <em>are</em> meetings effective for?</h3> <p class="has-text-align-center">Turns out meetings are really effective for one thing: generating more meetings! <strong>77%</strong> of workers we surveyed say they’re frequently in meetings that end in a decision to schedule a follow-up meeting.</p> </div></div> <div class="wp-block-group group__glasses inview"><div class="wp-block-group__inner-container is-layout-constrained wp-block-group-is-layout-constrained"> <figure class="wp-block-image size-full image__doodle"><img decoding="async" src="https://atlassianblog.wpengine.com/wp-content/uploads/2024/02/doodle_glasses-squiggle.png" alt="" class="wp-image-54244"/></figure> <figure class="wp-block-image size-full image__glasses"><img decoding="async" src="https://atlassianblog.wpengine.com/wp-content/uploads/2024/02/doodle_glasses.png" alt="" class="wp-image-54243"/></figure> </div></div> </div></div> </div></div> </div></div> <div class="wp-block-group alignwide section__cancel"><div class="wp-block-group__inner-container is-layout-constrained wp-block-group-is-layout-constrained"> <p class="has-text-align-center eyebrow h6">Culture</p> <h2 class="wp-block-heading has-text-align-center section-heading">Don’t cancel <em>all</em> your meetings <br>(just make them better)</h2> <div class="wp-block-group alignwide group__layered-image"><div class="wp-block-group__inner-container is-layout-constrained wp-block-group-is-layout-constrained"> <figure class="wp-block-image size-full doodle__lightning image__doodle margin-bottom__0 inview"><img decoding="async" src="https://atlassianblog.wpengine.com/wp-content/uploads/2024/02/doodle_lightning.png" alt="" class="wp-image-54279"/></figure> </div></div> <div class="wp-block-columns alignwide columns__50-50 is-layout-flex wp-container-core-columns-is-layout-14 wp-block-columns-is-layout-flex"> <div class="wp-block-column is-layout-flow wp-block-column-is-layout-flow"> <h3 class="wp-block-heading h4">Meetings will always be a part of teamwork. But they don’t have to suck! Our research uncovered some strong clues as to how to improve the meetings we can’t eliminate.</h3> <p>Get this: <strong>62%</strong> of workers often attend meetings that didn’t even state a goal in the invite. Talk about low-hanging fruit!</p> <p>It only takes a few words to tell folks what you hope to accomplish, and they’ll arrive with their brains primed and ready to go.</p> <div class="wp-block-columns are-vertically-aligned-center is-not-stacked-on-mobile columns__stat is-layout-flex wp-container-core-columns-is-layout-13 wp-block-columns-is-layout-flex"> <div class="wp-block-column is-vertically-aligned-center column__number is-layout-flow wp-block-column-is-layout-flow"> <p class="scroll-element-number has-text-color" style="color:#0065ff">62%</p> </div> <div class="wp-block-column is-vertically-aligned-center column__label is-layout-flow wp-block-column-is-layout-flow"> <p>of workers often attend meetings that don’t state a goal in the invite. </p> </div> </div> <p>But why stop there? An agenda leads to more productive meetings, according to <strong>79%</strong> of respondents. Yes, agendas take time to create, but the ROI looks promising.</p> <p>Next, 30-minute meetings have practically become cemented as the default. Yet <strong>80%</strong> of workers say most of their meetings could be done in half the time. So put that to the test by switching to 15 minutes as the default setting in your calendar app. Longer meetings are perfectly fine, but let that be a conscious choice.</p> <p>Last, nearly half of respondents (<strong>43%</strong>) complain that a few people tend to dominate meetings, making it hard to participate in the conversation. A good facilitator can <a href="https://www.atlassian.com/team-playbook/plays/inclusive-meetings"><strong>prevent this</strong></a> or course-correct in the moment. Still, many people need time to take in the full context before sharing their ideas (think: introverts). So before the meeting, create a page with your goals and discussion topics using our <strong><a href="https://www.atlassian.com/software/confluence/templates/meeting-notes">Meeting Notes template</a></strong>. Send it around so people have a chance to contribute their ideas as page comments and/or collect their thoughts ahead of time.</p> </div> <div class="wp-block-column is-layout-flow wp-block-column-is-layout-flow"> <div class="wp-block-group group__layered-image"><div class="wp-block-group__inner-container is-layout-constrained wp-block-group-is-layout-constrained"> <figure class="wp-block-image size-large"><img decoding="async" src="https://atlassianblog.wpengine.com/wp-content/uploads/2024/03/image-zoom.png" alt=""/></figure> </div></div> <div class="wp-block-group group__list"><div class="wp-block-group__inner-container is-layout-constrained wp-block-group-is-layout-constrained"> <ul class="wp-block-list"> <li>Include a goal on your meeting invite</li> <li>Craft a meeting agenda beforehand</li> <li>Swap your 30-minute meetings for 15 minutes</li> <li>Engage a meeting facilitator to make sure that a few voices aren’t dominating the conversation</li> <li><span>Use our <strong><a href="https://www.atlassian.com/software/confluence/templates/meeting-notes">Meeting Notes template</a></strong> so people <br>can contribute their ideas ahead of time</span></li> </ul> <hr class="wp-block-separator has-text-color has-alpha-channel-opacity has-background" style="background-color:#0065ff;color:#0065ff"/> <p>Note to leaders! It’s especially important that you adopt these better-meeting behaviors. You’re often the ones organizing the meeting, and you have an outsized influence on culture. But you don’t have to make all the changes all at once. Start with whatever feels manageable, and build from there.</p> </div></div> </div> </div> </div></div> <div class="wp-block-group alignfull section__flip-cards"><div class="wp-block-group__inner-container is-layout-constrained wp-block-group-is-layout-constrained"> <div class="wp-block-columns alignwide is-layout-flex wp-container-core-columns-is-layout-15 wp-block-columns-is-layout-flex"> <div class="wp-block-column column__text is-layout-flow wp-block-column-is-layout-flow" style="flex-basis:58%"> <h3 class="wp-block-heading">The art of saying “no”</h3> <p>Sometimes it’s hard to find the right words. So we rounded up a collection of canned responses you can use to deflect meetings and regain control of your calendar.</p> </div> <div class="wp-block-column column__instructions is-layout-flow wp-block-column-is-layout-flow" style="flex-basis:37%"> <figure class="wp-block-image size-large image__doodle inview"><img decoding="async" src="https://atlassianblog.wpengine.com/wp-content/uploads/2024/02/doodle_flip.png" alt=""/></figure> <p class="label">Flip to play!</p> </div> </div> <div class="wp-block-group alignwide group__cards"><div class="wp-block-group__inner-container is-layout-constrained wp-block-group-is-layout-constrained"> <div class="wp-block-columns is-not-stacked-on-mobile is-layout-flex wp-container-core-columns-is-layout-16 wp-block-columns-is-layout-flex"> <div class="wp-block-column card__schedule-savvy is-layout-flow wp-block-column-is-layout-flow"> <div class="wp-block-group group__flip-container"><div class="wp-block-group__inner-container is-layout-constrained wp-block-group-is-layout-constrained"> <div class="wp-block-group group__front has-white-color has-text-color has-background" style="background-color:#ffa900"><div class="wp-block-group__inner-container is-layout-constrained wp-block-group-is-layout-constrained"> <p class="card__title">Schedule <br>savvy</p> <figure class="wp-block-image size-full image__doodle"><img decoding="async" src="https://atlassianblog.wpengine.com/wp-content/uploads/2024/02/doodle_check.png" alt="" class="wp-image-54287"/></figure> </div></div> <div class="wp-block-group group__back has-white-background-color has-background"><div class="wp-block-group__inner-container is-layout-constrained wp-block-group-is-layout-constrained"> <p class="has-text-align-center quote has-text-color" style="color:#ffab00">“</p> <p class="has-text-align-center">I’m trying to cluster my meetings together to create a focus block that day. Looks like everyone is free at 3:30 – would that work, instead?</p> </div></div> </div></div> </div> <div class="wp-block-column card__family-friendly is-layout-flow wp-block-column-is-layout-flow"> <div class="wp-block-group group__flip-container"><div class="wp-block-group__inner-container is-layout-constrained wp-block-group-is-layout-constrained"> <div class="wp-block-group group__front has-white-color has-text-color has-background" style="background-color:#0065ff"><div class="wp-block-group__inner-container is-layout-constrained wp-block-group-is-layout-constrained"> <figure class="wp-block-image size-full image__doodle"><img decoding="async" src="https://atlassianblog.wpengine.com/wp-content/uploads/2024/02/doodle_card_family-friendly.png" alt="" class="wp-image-54322"/></figure> <p class="card__title">Family <br>friendly</p> </div></div> <div class="wp-block-group group__back has-white-background-color has-background"><div class="wp-block-group__inner-container is-layout-constrained wp-block-group-is-layout-constrained"> <p class="has-text-align-center quote has-text-color" style="color:#0065ff">“</p> <p class="has-text-align-center">I’ll have to take this call from the road. Going to visit my Nana for the weekend!</p> </div></div> </div></div> </div> <div class="wp-block-column card__outdoorsy is-layout-flow wp-block-column-is-layout-flow"> <div class="wp-block-group group__flip-container"><div class="wp-block-group__inner-container is-layout-constrained wp-block-group-is-layout-constrained"> <div class="wp-block-group group__front has-white-color has-text-color has-background" style="background-color:#88b53f"><div class="wp-block-group__inner-container is-layout-constrained wp-block-group-is-layout-constrained"> <figure class="wp-block-image size-full is-resized image__doodle"><img decoding="async" src="https://atlassianblog.wpengine.com/wp-content/uploads/2024/02/doodle_card_outdoorsy__top.png" alt="" class="wp-image-54323" style="width:55px;height:46px"/></figure> <p class="card__title">Outdoorsy</p> <figure class="wp-block-image size-full is-resized image__doodle"><img decoding="async" src="https://atlassianblog.wpengine.com/wp-content/uploads/2024/02/doodle_card_outdoorsy__top.png" alt="" class="wp-image-54323" style="width:55px;height:46px"/></figure> </div></div> <div class="wp-block-group group__back has-white-background-color has-background"><div class="wp-block-group__inner-container is-layout-constrained wp-block-group-is-layout-constrained"> <p class="has-text-align-center quote has-text-color" style="color:#88b53f">“</p> <p class="has-text-align-center">Let’s make this a walking meeting. Tryin’ to get my steps in!</p> </div></div> </div></div> </div> <div class="wp-block-column card__hot-potato is-layout-flow wp-block-column-is-layout-flow"> <div class="wp-block-group group__flip-container"><div class="wp-block-group__inner-container is-layout-constrained wp-block-group-is-layout-constrained"> <div class="wp-block-group group__front has-white-color has-text-color has-background" style="background-color:#604000"><div class="wp-block-group__inner-container is-layout-constrained wp-block-group-is-layout-constrained"> <figure class="wp-block-image size-large image__doodle"><img decoding="async" src="https://atlassianblog.wpengine.com/wp-content/uploads/2024/02/doodle_card_hot-potato__top.png" alt=""/></figure> <p class="card__title">Hot potato</p> <figure class="wp-block-image size-large image__doodle"><img decoding="async" src="https://atlassianblog.wpengine.com/wp-content/uploads/2024/02/doodle_card_hot-potato__top.png" alt=""/></figure> </div></div> <div class="wp-block-group group__back"><div class="wp-block-group__inner-container is-layout-constrained wp-block-group-is-layout-constrained"> <p class="has-text-align-center quote has-text-color" style="color:#604000">“</p> <p class="has-text-align-center">Thanks for thinking to include our team, but Ingrid is actually a better representative. She’ll attend in my place.</p> </div></div> </div></div> </div> <div class="wp-block-column card__ai is-layout-flow wp-block-column-is-layout-flow"> <div class="wp-block-group group__flip-container"><div class="wp-block-group__inner-container is-layout-constrained wp-block-group-is-layout-constrained"> <div class="wp-block-group group__front has-white-color has-text-color has-background" style="background-color:#101214"><div class="wp-block-group__inner-container is-layout-constrained wp-block-group-is-layout-constrained"> <figure class="wp-block-image size-large image__doodle"><img decoding="async" src="https://atlassianblog.wpengine.com/wp-content/uploads/2024/02/doodle_card_ai-generated.png" alt=""/></figure> <p class="card__title">AI <br>generated</p> </div></div> <div class="wp-block-group group__back"><div class="wp-block-group__inner-container is-layout-constrained wp-block-group-is-layout-constrained"> <p class="has-text-align-center quote has-text-color" style="color:#101214">“</p> <p class="has-text-align-center">Hi. Thanks for the invite. Unfortunately, I can’t attend. Please share any notes or updates post-meeting. Best.</p> </div></div> </div></div> </div> <div class="wp-block-column card__empathetic is-layout-flow wp-block-column-is-layout-flow"> <div class="wp-block-group group__flip-container"><div class="wp-block-group__inner-container is-layout-constrained wp-block-group-is-layout-constrained"> <div class="wp-block-group group__front has-white-color has-text-color has-background" style="background-color:#bc5df2"><div class="wp-block-group__inner-container is-layout-constrained wp-block-group-is-layout-constrained"> <p class="card__title">Empathetic</p> <figure class="wp-block-image size-large image__doodle"><img decoding="async" src="https://atlassianblog.wpengine.com/wp-content/uploads/2024/02/doodle_card_empathetic.png" alt=""/></figure> </div></div> <div class="wp-block-group group__back"><div class="wp-block-group__inner-container is-layout-constrained wp-block-group-is-layout-constrained"> <p class="has-text-align-center quote has-text-color" style="color:#bc5df2">“</p> <p class="has-text-align-center">Could you please share your goal for this meeting and a rough agenda? I want to make sure I can add value before putting this on my calendar.</p> </div></div> </div></div> </div> </div> </div></div> </div></div> <div class="wp-block-cover alignfull is-light section__meet-or-not"><span aria-hidden="true" class="wp-block-cover__background has-background-dim-100 has-background-dim" style="background-color:#e9f2fe"></span><div class="wp-block-cover__inner-container is-layout-flow wp-block-cover-is-layout-flow"> <div class="wp-block-group alignwide"><div class="wp-block-group__inner-container is-layout-constrained wp-block-group-is-layout-constrained"> <h2 class="wp-block-heading has-text-align-center">To meet or not to meet</h2> <h3 class="wp-block-heading has-text-align-center h5">Use this tool to see what style of meeting suits your purpose… <br>or whether you need a meeting at all!</h3> <div class="wp-block-group group__shortcode"><div class="wp-block-group__inner-container is-layout-constrained wp-block-group-is-layout-constrained"> <div id="interact-65c0fe54df8a680014024ec9ed4f4c18fe99394f67a19718a62ecbca" style=""></div> <script type="text/javascript"> (function(){ window.addEventListener("load", function(){ var app_id = "65c0fe54df8a680014024ec9"; var ref = "65c0fe54df8a680014024ec9ed4f4c18fe99394f67a19718a62ecbca"; var w = "800"; var h = "800"; var host = "quiz.tryinteract.com"; var no_cover = false; var mobile = false; var redirect = "false"; var params = { "ref": ref, "appId": app_id, "width": w, "height": h, "async": true, "host": host, "auto_resize": true, "mobile": mobile, "no_cover": no_cover }; if(redirect === "host") { params.redirect_host = true; } window[ref] = new InteractApp(); window[ref].initialize(params); window[ref].display(); }); })(window); </script> </div></div> </div></div> </div></div> <div class="wp-block-group alignfull section__reclaim"><div class="wp-block-group__inner-container is-layout-constrained wp-block-group-is-layout-constrained"> <div class="wp-block-columns alignwide is-layout-flex wp-container-core-columns-is-layout-18 wp-block-columns-is-layout-flex"> <div class="wp-block-column column__left is-layout-flow wp-block-column-is-layout-flow" style="flex-basis:40%"> <div class="wp-block-group group__text"><div class="wp-block-group__inner-container is-layout-constrained wp-block-group-is-layout-constrained"> <h2 class="wp-block-heading">Reclaim your day</h2> <h3 class="wp-block-heading h4">There’s no magic cure for meeting overload. But there are ways to tame the madness.</h3> <p>If you’re ready to <a href="https://www.atlassian.com/company/values">be the change you seek</a>, these are the first steps we recommend based on our own experience:</p> </div></div> <div class="wp-block-image margin-bottom__0"> <figure class="alignright size-large"><img decoding="async" src="https://atlassianblog.wpengine.com/wp-content/uploads/2024/03/image_reclaim-your-day.png" alt=""/></figure></div></div> <div class="wp-block-column column__right is-layout-flow wp-block-column-is-layout-flow"> <div class="wp-block-columns alignwide is-layout-flex wp-container-core-columns-is-layout-17 wp-block-columns-is-layout-flex"> <div class="wp-block-column first-of-type is-layout-flow wp-block-column-is-layout-flow"> <h4 class="wp-block-heading">Calendar audit</h4> <p>Look for meetings you can get rid of, challenge, or stop attending. For the meetings you can’t eliminate, try to cluster them together to create space for focused work. Don’t forget to block time for workouts, drop-offs, and other “life admin,” too.</p> <h4 class="wp-block-heading">Try async video</h4> <p>So long, status meetings! When you just need to broadcast information, <a href="https://www.atlassian.com/try/cloud/signup?bundle=loom&edition=premium?sourcecomponent=loom-direct&utm_source=work-life&utm_medium=blog&utm_campaign=P:loom*O:clm*F:awareness*C:trial*H:fy25q2*I:loom-ent-awareness*Y:loom*E:cloud*">use Loom</a> to share it in video messages instead. You’ll retain that “human touch” while allowing your audience to watch when it suits their schedule. Win-win!</p> <h4 class="wp-block-heading">Deflect meetings with documents</h4> <p>Whether it’s a quarterly plan, project pitch, or technical design, first share your idea on a Confluence page and let people comment on it async. Based on the feedback you get, you might decide a live follow-up discussion is needed. Or maybe not!</p> </div> <div class="wp-block-column last-of-type is-layout-flow wp-block-column-is-layout-flow"> <h4 class="wp-block-heading">Put it in writing</h4> <p>Use the <a href="https://www.atlassian.com/software/confluence/templates/meeting-notes">Meeting Notes template</a> in Confluence to organize your thoughts and communicate your agenda. Then during the meeting, track decisions and next steps on the same page – it’s all in the template!</p> <h4 class="wp-block-heading">Reduce, reschedule, reflect</h4> <p>Run the <a href="https://www.atlassian.com/team-playbook/plays/ritual-reset">Ritual Reset play</a> with your team. Together, you’ll take a fresh look at your recurring meetings and determine which ones still have value, which need an overhaul, and which should just get the boot.</p> <h4 class="wp-block-heading">Boost your meeting facilitation skills</h4> <p>Designed by Atlassian’s work futurists, <strong><a href="https://university.atlassian.com/student/page/1255606-how-to-run-effective-meetings-course-description">this course</a></strong> offers research-backed insights and practices that help you run better meetings. And it’s free!</p> </div> </div> </div> </div> </div></div> <div class="wp-block-cover alignfull slanted-top section__conclusion"><span aria-hidden="true" class="wp-block-cover__background has-background-dim-100 has-background-dim" style="background-color:#1868db"></span><div class="wp-block-cover__inner-container is-layout-flow wp-block-cover-is-layout-flow"> <div class="wp-block-columns alignwide margin-bottom__0 is-layout-flex wp-container-core-columns-is-layout-19 wp-block-columns-is-layout-flex"> <div class="wp-block-column column__left is-layout-flow wp-block-column-is-layout-flow"> <h2 class="wp-block-heading h3 has-white-color has-text-color">Atlassian hates useless meetings as much as anybody else (maybe more).</h2> <p class="has-white-color has-text-color">As a living laboratory for teamwork, we’ve been developing collaboration tools and experimenting with teamwork practices for over 20 years. For more tips you can take back to your team, be sure to check out our <strong><a href="https://www.atlassian.com/blog">Work Life blog</a></strong> and the <strong><a href="https://www.atlassian.com/team-playbook">Atlassian Team Playbook</a></strong>. 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