CINXE.COM

IT Policies, Directives, Regulations and Standards | IT Services - McGill University

<!DOCTYPE html> <html lang="en" xmlns:og="http://ogp.me/ns#" xmlns:article="http://ogp.me/ns/article#" xmlns:book="http://ogp.me/ns/book#" xmlns:profile="http://ogp.me/ns/profile#" xmlns:video="http://ogp.me/ns/video#" xmlns:product="http://ogp.me/ns/product#"> <head profile="http://www.w3.org/1999/xhtml/vocab"><script type="text/javascript" src="/_static/js/bundle-playback.js?v=HxkREWBo" charset="utf-8"></script> <script type="text/javascript" src="/_static/js/wombat.js?v=txqj7nKC" charset="utf-8"></script> <script>window.RufflePlayer=window.RufflePlayer||{};window.RufflePlayer.config={"autoplay":"on","unmuteOverlay":"hidden"};</script> <script type="text/javascript" src="/_static/js/ruffle/ruffle.js"></script> <script type="text/javascript"> __wm.init("https://web.archive.org/web"); __wm.wombat("http://www.mcgill.ca:80/it/policies","20180521133304","https://web.archive.org/","web","/_static/", "1526909584"); </script> <link rel="stylesheet" type="text/css" href="/_static/css/banner-styles.css?v=S1zqJCYt" /> <link rel="stylesheet" type="text/css" href="/_static/css/iconochive.css?v=3PDvdIFv" /> <!-- End Wayback Rewrite JS Include --> <meta http-equiv="Content-Type" content="text/html; charset=utf-8"/> <script type="application/ld+json">{"@context":"https:\/\/web.archive.org\/web\/20180521133304\/http:\/\/schema.org","@type":"CollegeOrUniversity","name":"McGill University","url":"https:\/\/web.archive.org\/web\/20180521133304\/https:\/\/www.mcgill.ca","sameAs":["https:\/\/web.archive.org\/web\/20180521133304\/http:\/\/www.facebook.com\/McGillUniversity","https:\/\/web.archive.org\/web\/20180521133304\/http:\/\/www.linkedin.com\/edu\/mcgill-university-10890","https:\/\/web.archive.org\/web\/20180521133304\/http:\/\/plus.google.com\/+mcgilluniversity","https:\/\/web.archive.org\/web\/20180521133304\/http:\/\/twitter.com\/mcgillu","https:\/\/web.archive.org\/web\/20180521133304\/http:\/\/www.instagram.com\/mcgillu\/","https:\/\/web.archive.org\/web\/20180521133304\/http:\/\/www.youtube.com\/mcgilluniversity"]}</script> <meta name="description" content="Policies Policy on the Responsible Use of McGill Information Technology Resources (PDF - official policy) Responsible Use of McGill IT Resources (IT Knowledge Base article with references and explanation) Policy on E-mail Communication with Students (PDF - official policy) Directives &amp; Regulations AV Equipment Purchases Protocol (PDF - official protocol) Cloud Data Directive (PDF - official regulation) Cloud Data Directive (IT Knowledge Base article with references and explanation) IT Security Incident Response Protocol (PDF - official protocol) IT Asset Management Regulation (PDF - official regulation, from Procurement website) IT Asset Management Regulation with References (IT Knowledge Base article with supporting references)"/> <meta name="generator" content="Drupal 7 (http://drupal.org)"/> <link rel="canonical" href="https://web.archive.org/web/20180521133304/http://www.mcgill.ca/it/policies"/> <link rel="shortlink" href="https://web.archive.org/web/20180521133304/http://www.mcgill.ca/it/node/42516"/> <meta property="og:site_name" content="IT Services"/> <meta property="og:type" content="website"/> <meta property="og:url" content="https://web.archive.org/web/20180521133304/http://www.mcgill.ca/it/policies"/> <meta property="og:title" content="IT Policies, Directives, Regulations and Standards"/> <meta property="og:description" content="Policies Policy on the Responsible Use of McGill Information Technology Resources (PDF - official policy) Responsible Use of McGill IT Resources (IT Knowledge Base article with references and explanation) Policy on E-mail Communication with Students (PDF - official policy) Directives &amp; Regulations AV Equipment Purchases Protocol (PDF - official protocol) Cloud Data Directive (PDF - official regulation) Cloud Data Directive (IT Knowledge Base article with references and explanation) IT Security Incident Response Protocol (PDF - official protocol) IT Asset Management Regulation (PDF - official regulation, from Procurement website) IT Asset Management Regulation with References (IT Knowledge Base article with supporting references)"/> <meta property="og:updated_time" content="2018-02-19T14:23:15-05:00"/> <meta property="og:image:width" content="300"/> <meta property="og:image:height" content="300"/> <meta name="twitter:card" content="summary"/> <meta name="twitter:site" content="@McGillU"/> <meta name="twitter:title" content="IT Policies, Directives, Regulations and Standards"/> <meta name="twitter:description" content="Policies Policy on the Responsible Use of McGill Information Technology Resources (PDF - official policy) Responsible Use of McGill IT Resources (IT Knowledge Base article with references and explanation) Policy on E-mail Communication with Students (PDF - official policy) Directives &amp; Regulations AV Equipment Purchases Protocol (PDF - official protocol) Cloud Data Directive (PDF - official regulation) Cloud Data Directive (IT Knowledge Base article with references and explanation) IT Security Incident Response Protocol (PDF - official protocol) IT Asset Management Regulation (PDF - official regulation, from Procurement website) IT Asset Management Regulation with References (IT Knowledge Base article with supporting references)"/> <meta name="twitter:image" content="https://web.archive.org/web/20180521133304im_/https://www.mcgill.ca/sites/all/themes/moriarty/images/mcgill_crest.png"/> <meta property="og:locale:alternate" content="fr_FR"/> <meta property="og:video:width" content="300"/> <meta property="og:video:height" content="250"/> <title>IT Policies, Directives, Regulations and Standards | IT Services - McGill University</title> <meta name="viewport" content="width=device-width, initial-scale=1.0"/> <link type="text/css" rel="stylesheet" href="https://web.archive.org/web/20180521133304cs_/http://www.mcgill.ca/it/files/it/css/css_aeCMZ3AEM4lMpxYugcQ_fGNOxwbcNLkZ_YYu6dcxqLE.css" media="all"/> <link type="text/css" rel="stylesheet" href="https://web.archive.org/web/20180521133304cs_/http://www.mcgill.ca/it/files/it/css/css_ZEvobytxaIB30_zkOA3uV5HRbWzB9yhtlYzAwQ0b0Fc.css" media="all"/> <link type="text/css" rel="stylesheet" href="https://web.archive.org/web/20180521133304cs_/http://www.mcgill.ca/it/files/it/css/css_rZMrWfkbtnvhf4X3DFUklpmddFSTN26sKnHe8-pSdk0.css" media="all"/> <link type="text/css" rel="stylesheet" href="https://web.archive.org/web/20180521133304cs_/http://www.mcgill.ca/it/files/it/css/css_q7e5KmSVMfXQenUHY6HkIFgV5fRpxofMAWksDl5lPwE.css" media="all"/> <link type="text/css" rel="stylesheet" href="https://web.archive.org/web/20180521133304cs_/http://www.mcgill.ca/it/files/it/css/css_licHIf6E7yVWNx7_-d8Tm5Hga6KlPmv6eDkIG_d-zwY.css" media="all"/> <link type="text/css" rel="stylesheet" href="https://web.archive.org/web/20180521133304cs_/http://www.mcgill.ca/it/files/it/css/css_X1KJdfQABekGwYdOLTfYN7XKPOo9_0-pADhDFMKzzgc.css" media="print"/> <link type="text/css" rel="stylesheet" href="https://web.archive.org/web/20180521133304cs_/http://www.mcgill.ca/it/files/it/css/css_hD8_TuHtVPgHbLROBNuYPc5hJwObfDyhGiqBZLVlV5Y.css" media="screen and (max-width: 680px)"/> <script type="text/javascript" src="https://web.archive.org/web/20180521133304js_/http://www.mcgill.ca/it/sites/all/libraries/modernizr/modernizr.js?p8sgvo"></script> <script type="text/javascript" src="https://web.archive.org/web/20180521133304js_/http://www.mcgill.ca/it/files/it/js/js_Aho1aZuSCFDyYlDlyGmeWdUFuG1VQdFUVzA92-8wsOk.js"></script> <script type="text/javascript" src="https://web.archive.org/web/20180521133304js_/http://www.mcgill.ca/it/sites/all/libraries/mediaelement/build/mediaelement-and-player.min.js?v=2.1.6"></script> <script type="text/javascript"> <!--//--><![CDATA[//><!-- document.createElement( "picture" ); //--><!]]> </script> <script type="text/javascript" src="https://web.archive.org/web/20180521133304js_/http://www.mcgill.ca/it/files/it/js/js_f_BpsloZtITWNBq8h8TQNh4SUGlZKD__yTkMLSN2_t8.js"></script> <script type="text/javascript" src="https://web.archive.org/web/20180521133304js_/http://www.mcgill.ca/it/files/it/js/js_MdQV5jSSLJhke7q5xdzzKqICBLUvWPdiIBD2lRf67XY.js"></script> <script type="text/javascript"> <!--//--><![CDATA[//><!-- (function(i,s,o,g,r,a,m){i["GoogleAnalyticsObject"]=r;i[r]=i[r]||function(){(i[r].q=i[r].q||[]).push(arguments)},i[r].l=1*new Date();a=s.createElement(o),m=s.getElementsByTagName(o)[0];a.async=1;a.src=g;m.parentNode.insertBefore(a,m)})(window,document,"script","//web.archive.org/web/20180521133304/http://www.google-analytics.com/analytics.js","ga");ga("create", "UA-26739495-1", {"cookieDomain":"auto"});ga("require", "displayfeatures");ga("set", "anonymizeIp", true);ga("send", "pageview"); //--><!]]> </script> <script type="text/javascript" src="https://web.archive.org/web/20180521133304js_/http://www.mcgill.ca/it/files/it/js/js_uAXXpIisLEF6SCIniLFX_nKOgXxaGLbNwEyCgprNzW0.js"></script> <script type="text/javascript" src="https://web.archive.org/web/20180521133304js_/http://www.mcgill.ca/it/files/it/js/js_p4SkpHS1CC5xiJ7tkje9G4AEX1oMArX96wxkBm4x1Hw.js"></script> <script type="text/javascript"> <!--//--><![CDATA[//><!-- jQuery.extend(Drupal.settings, {"basePath":"\/it\/","pathPrefix":"","ajaxPageState":{"theme":"moriarty","theme_token":"VjgQTWhy-3wu3fuXF0N8WlVbjH2X-CvKc9gXX2r8748","js":{"sites\/all\/modules\/contrib\/picture\/picturefill2\/picturefill.min.js":1,"sites\/all\/modules\/contrib\/picture\/picture.min.js":1,"sites\/all\/modules\/mcgill\/mcgill_wysiwyg_and_text_formats\/js\/components-bundle.js":1,"sites\/all\/libraries\/modernizr\/modernizr.js":1,"sites\/all\/modules\/contrib\/jquery_update\/replace\/jquery\/1.5\/jquery.min.js":1,"misc\/jquery.once.js":1,"misc\/drupal.js":1,"sites\/all\/libraries\/mediaelement\/build\/mediaelement-and-player.min.js":1,"0":1,"sites\/all\/modules\/contrib\/spamspan\/spamspan.js":1,"sites\/all\/modules\/mcgill\/channels\/js\/channels.js":1,"sites\/all\/libraries\/colorbox\/jquery.colorbox-min.js":1,"sites\/all\/modules\/contrib\/colorbox\/js\/colorbox.js":1,"sites\/all\/modules\/contrib\/colorbox\/styles\/default\/colorbox_style.js":1,"sites\/all\/modules\/mcgill\/mcgill_assets\/js\/plugins.js":1,"sites\/all\/modules\/mcgill\/mcgill_assets\/js\/editor_widgets.js":1,"sites\/all\/libraries\/tablesorter\/jquery.tablesorter.min.js":1,"sites\/all\/modules\/mcgill\/mcgill_search\/js\/solr_presentation.js":1,"sites\/all\/modules\/patched\/media_colorbox\/media_colorbox.js":1,"sites\/all\/modules\/contrib\/google_analytics\/googleanalytics.js":1,"1":1,"sites\/all\/modules\/mcgill\/mcgill_wysiwyg_and_text_formats\/js\/riot.min.js":1,"misc\/autocomplete.js":1,"sites\/all\/modules\/contrib\/search_api_autocomplete\/search_api_autocomplete.js":1,"sites\/all\/libraries\/superfish\/jquery.hoverIntent.minified.js":1,"sites\/all\/libraries\/superfish\/sfsmallscreen.js":1,"sites\/all\/libraries\/superfish\/supposition.js":1,"sites\/all\/libraries\/superfish\/superfish.js":1,"sites\/all\/libraries\/superfish\/supersubs.js":1,"sites\/all\/modules\/contrib\/superfish\/superfish.js":1,"sites\/all\/modules\/mcgill\/mcgill_assets\/js\/menu_receiver.js":1,"sites\/all\/themes\/moriarty\/js\/mcgill_menus.js":1,"sites\/all\/themes\/moriarty\/js\/presentation.js":1},"css":{"modules\/system\/system.base.css":1,"modules\/system\/system.menus.css":1,"modules\/system\/system.messages.css":1,"modules\/system\/system.theme.css":1,"sites\/all\/libraries\/mediaelement\/build\/mediaelementplayer.min.css":1,"sites\/all\/modules\/contrib\/ldap\/ldap_user\/ldap_user.css":1,"modules\/aggregator\/aggregator.css":1,"sites\/all\/modules\/contrib\/date\/date_api\/date.css":1,"sites\/all\/modules\/contrib\/date\/date_popup\/themes\/datepicker.1.7.css":1,"modules\/field\/theme\/field.css":1,"sites\/all\/modules\/contrib\/google_appliance\/theme\/google_appliance.css":1,"sites\/all\/modules\/contrib\/logintoboggan\/logintoboggan.css":1,"modules\/node\/node.css":1,"sites\/all\/modules\/contrib\/picture\/picture_wysiwyg.css":1,"modules\/search\/search.css":1,"modules\/user\/user.css":1,"sites\/all\/modules\/contrib\/views\/css\/views.css":1,"sites\/all\/modules\/mcgill\/channels\/css\/channels_base.css":1,"sites\/all\/modules\/contrib\/colorbox\/styles\/default\/colorbox_style.css":1,"sites\/all\/modules\/contrib\/ctools\/css\/ctools.css":1,"sites\/all\/modules\/contrib\/ldap\/ldap_servers\/ldap_servers.admin.css":1,"sites\/all\/modules\/mcgill\/mcgill_aggregator\/css\/mcgill_aggregator.css":1,"sites\/all\/modules\/mcgill\/mcgill_assets\/font-awesome\/css\/font-awesome.css":1,"sites\/all\/modules\/mcgill\/mcgill_assets\/mcgill-extra-icons-font\/mcgill-extra-icons-font.css":1,"sites\/all\/modules\/mcgill\/mcgill_assets\/css\/menu_receiver.css":1,"sites\/all\/modules\/mcgill\/mcgill_assets\/css\/editor_widgets.css":1,"sites\/all\/modules\/mcgill\/mcgill_google_appliance\/css\/mcgill_google_appliance.css":1,"sites\/all\/modules\/mcgill\/mcgill_media_nivo_slider\/css\/mcgill_nivo.css":1,"sites\/all\/modules\/mcgill\/mcgill_profiles\/mcgill_profiles_displays\/css\/mcgill_profiles_displays_extras.css":1,"sites\/all\/modules\/mcgill\/mcgill_search\/css\/mcgill_search.css":1,"sites\/all\/modules\/mcgill\/mcgill_pages\/css\/restricted_page.css":1,"sites\/all\/modules\/mcgill\/courses\/courses.css":1,"sites\/all\/modules\/contrib\/search_api_autocomplete\/search_api_autocomplete.css":1,"sites\/all\/modules\/mcgill\/mcgill_service_links\/css\/service_links_modified.css":1,"sites\/all\/libraries\/superfish\/css\/superfish.css":1,"sites\/all\/libraries\/superfish\/css\/superfish-smallscreen.css":1,"sites\/all\/themes\/moriarty\/css\/style.css":1,"sites\/all\/themes\/moriarty\/css\/print_moriarty.css":1,"sites\/all\/themes\/moriarty\/css\/small_screen_moriarty.css":1}},"colorbox":{"opacity":"0.85","current":"{current} of {total}","previous":"\u00ab Prev","next":"Next \u00bb","close":"Close","maxWidth":"98%","maxHeight":"98%","fixed":true,"mobiledetect":true,"mobiledevicewidth":"480px"},"googleanalytics":{"trackOutbound":1,"trackMailto":1,"trackDownload":1,"trackDownloadExtensions":"7z|aac|arc|arj|asf|asx|avi|bin|csv|doc|exe|flv|gif|gz|gzip|hqx|jar|jpe?g|js|mp(2|3|4|e?g)|mov(ie)?|msi|msp|pdf|phps|png|ppt|qtm?|ra(m|r)?|sea|sit|tar|tgz|torrent|txt|wav|wma|wmv|wpd|xls|xml|z|zip"},"urlIsAjaxTrusted":{"\/it\/policies":true},"superfish":{"1":{"id":"1","sf":{"animation":{"opacity":"show"},"speed":"fast"},"plugins":{"smallscreen":{"mode":"window_width","breakpoint":680,"breakpointUnit":"px","accordionButton":"0","title":"Main menu"},"supposition":true,"supersubs":true}}}}); //--><!]]> </script> </head> <body class="html not-front not-logged-in no-sidebars page-node page-node- page-node-42516 node-type-page i18n-en page horizontal-nav no-vert-nav"> <!-- Header --> <div id="global-nav" class="transition clearfix"> <!-- Include quicklinks_path if its set and if remove_branding isn't --> <div id="global-nav-container" class="clearfix"> <div id="block-menu-menu-popular-tools" class="block block-menu quick-tools"> <div class="content"> <ul class="menu"><li class="first leaf"><a href="https://web.archive.org/web/20180521133304/https://outlook.com/mcgill.ca" title="">Email</a></li> <li class="leaf"><a href="https://web.archive.org/web/20180521133304/https://portal.office.com/" title="">OFFICE 365</a></li> <li class="leaf"><a href="https://web.archive.org/web/20180521133304/https://horizon.mcgill.ca/pban1/twbkwbis.P_WWWLogin" title="">Minerva</a></li> <li class="leaf"><a href="https://web.archive.org/web/20180521133304/https://mycourses2.mcgill.ca/Shibboleth.sso/Login">myCourses</a></li> <li class="leaf"><a href="https://web.archive.org/web/20180521133304/https://mymcgill.mcgill.ca/">myMcGill</a></li> <li class="leaf"><a href="https://web.archive.org/web/20180521133304/http://ask.mcgill.ca/">AskMcGill</a></li> <li class="leaf"><a href="https://web.archive.org/web/20180521133304/http://maps.mcgill.ca/" title="">Maps</a></li> <li class="last leaf"><a href="https://web.archive.org/web/20180521133304/https://www.mcgill.ca/directory/staff">Staff directory</a></li> </ul> </div></div> <div id="block-menu-menu-quicklinks" class="block block-menu quick-links"> <div class="content"> <ul class="menu"><li class="first expanded"><a href="/web/20180521133304/http://www.mcgill.ca/" class="active">Column 3</a><ul class="menu"><li class="first last expanded"><a href="/web/20180521133304/http://www.mcgill.ca/" class="active">About us</a><ul class="menu"><li class="first leaf"><a href="https://web.archive.org/web/20180521133304/https://www.mcgill.ca/about/">About McGill</a></li> <li class="leaf"><a href="https://web.archive.org/web/20180521133304/https://www.mcgill.ca/about/administration">Administration &amp; Governance</a></li> <li class="leaf"><a href="https://web.archive.org/web/20180521133304/https://www.mcgill.ca/admissions/">Admissions</a></li> <li class="leaf"><a href="https://web.archive.org/web/20180521133304/http://myalumni.mcgill.ca/" title="">Alumni Resources</a></li> <li class="leaf"><a href="https://web.archive.org/web/20180521133304/https://www.mcgill.ca/campus-life/">Campus Life</a></li> <li class="leaf"><a href="https://web.archive.org/web/20180521133304/https://www.mcgill.ca/hr/workingmcgill">Employment Opportunities</a></li> <li class="leaf"><a href="https://web.archive.org/web/20180521133304/https://www.mcgill.ca/faculties/">Faculties &amp; Departments</a></li> <li class="leaf"><a href="https://web.archive.org/web/20180521133304/http://community.mcgill.ca/" title="">McGill in the Community</a></li> <li class="leaf"><a href="https://web.archive.org/web/20180521133304/https://www.mcgill.ca/research/">Research &amp; Innovation</a></li> <li class="last leaf"><a href="https://web.archive.org/web/20180521133304/https://www.mcgill.ca/tls/">Teaching &amp; Learning</a></li> </ul></li> </ul></li> <li class="expanded"><a href="/web/20180521133304/http://www.mcgill.ca/" class="active">Column 2</a><ul class="menu"><li class="first expanded"><a href="/web/20180521133304/http://www.mcgill.ca/" class="active">For faculty &amp; staff</a><ul class="menu"><li class="first leaf"><a href="https://web.archive.org/web/20180521133304/https://www.mcgill.ca/staff">Faculty &amp; Staff Home Page</a></li> <li class="leaf"><a href="https://web.archive.org/web/20180521133304/https://www.mcgill.ca/hr/">Human Resources</a></li> <li class="leaf"><a href="https://web.archive.org/web/20180521133304/https://www.mcgill.ca/apo/">Academic Personnel Office</a></li> <li class="leaf"><a href="https://web.archive.org/web/20180521133304/https://www.mcgill.ca/library/">Libraries</a></li> <li class="leaf"><a href="https://web.archive.org/web/20180521133304/https://www.mcgill.ca/it/">IT Services</a></li> <li class="leaf"><a href="https://web.archive.org/web/20180521133304/https://www.mcgill.ca/financialservices" title="">Financial Services</a></li> <li class="leaf"><a href="https://web.archive.org/web/20180521133304/https://www.mcgill.ca/hr-webforms/staffdevelopment">Staff Development</a></li> <li class="last leaf"><a href="https://web.archive.org/web/20180521133304/https://www.mcgill.ca/staff/directory" title="">Directory of Resources</a></li> </ul></li> <li class="last expanded"><a href="/web/20180521133304/http://www.mcgill.ca/" class="active">What&#039;s new</a><ul class="menu"><li class="first leaf"><a href="https://web.archive.org/web/20180521133304/https://www.mcgill.ca/newsroom/">News</a></li> <li class="leaf"><a href="https://web.archive.org/web/20180521133304/https://www.mcgill.ca/channels/events">Events</a></li> <li class="leaf"><a href="https://web.archive.org/web/20180521133304/http://publications.mcgill.ca/reporter/">McGill Reporter</a></li> <li class="last leaf"><a href="https://web.archive.org/web/20180521133304/https://www.mcgill.ca/about/intro/publications">Other Publications</a></li> </ul></li> </ul></li> <li class="last expanded"><a href="/web/20180521133304/http://www.mcgill.ca/" class="active">Column 1</a><ul class="menu"><li class="first last expanded"><a href="/web/20180521133304/http://www.mcgill.ca/" class="active">For students</a><ul class="menu"><li class="first leaf"><a href="https://web.archive.org/web/20180521133304/https://www.mcgill.ca/students">Students’ Home Page</a></li> <li class="leaf"><a href="https://web.archive.org/web/20180521133304/https://www.mcgill.ca/study/">Programs &amp; Courses</a></li> <li class="leaf"><a href="https://web.archive.org/web/20180521133304/https://www.mcgill.ca/library/">Libraries</a></li> <li class="leaf"><a href="https://web.archive.org/web/20180521133304/https://www.mcgill.ca/student-accounts/tuition-fees/tuition-and-fees">Tuition &amp; Fees</a></li> <li class="leaf"><a href="https://web.archive.org/web/20180521133304/https://www.mcgill.ca/studentaid/">Financial Aid</a></li> <li class="leaf"><a href="https://web.archive.org/web/20180521133304/http://www.mcgillathletics.ca/">Athletics</a></li> <li class="leaf"><a href="https://web.archive.org/web/20180521133304/https://www.mcgill.ca/importantdates/">Important Dates</a></li> <li class="leaf"><a href="https://web.archive.org/web/20180521133304/https://www.mcgill.ca/caps/">Career Planning</a></li> <li class="leaf"><a href="https://web.archive.org/web/20180521133304/https://www.mcgill.ca/it/">IT Services</a></li> <li class="leaf"><a href="https://web.archive.org/web/20180521133304/https://www.mcgill.ca/students/directory">Directory of Resources</a></li> <li class="last leaf"><a href="https://web.archive.org/web/20180521133304/https://www.mcgill.ca/ask">AskMcGill</a></li> </ul></li> </ul></li> </ul> </div></div> </div> <!--End global nav container --> </div> <!-- End global nav --> <div id="header" class="mcgill-brand shift-slogan"> <div id="header-inner" class="inner"> <!-- Global Navigation toggle. --> <!-- Only include if remove_branding isn't true --> <a id="explore-mcgill" tabindex="4" title="Explore McGill University" href="#">Quick Links</a> <a id="mcgill-logo" tabindex="2" accesskey="1" title="return to McGill University" href="https://web.archive.org/web/20180521133304/https://www.mcgill.ca/"> <span id="university-name" class="offscreen">McGill University</span> </a> <!-- Strap Links --> <div id="title-box" class="title-box-alt site-name-display-on"> <!-- Logo or Banner image --> <a id="site-name" href="/web/20180521133304/http://www.mcgill.ca/it/">IT Services</a> <!-- Faculty-title for /study --> <p id="slogan">Connect. Learn. Innovate.</p> </div> <!-- Search --> <div id="strap-search"> <form class="mcgill-search-form container-inline" action="/web/20180521133304/http://www.mcgill.ca/it/policies" method="post" id="search-api-page-search-form" accept-charset="UTF-8"><div><div class="form-item form-type-textfield form-item-keys-4"> <label class="element-invisible" for="edit-keys-4">Enter your keywords </label> <input placeholder="Search" class="auto_submit form-text form-autocomplete" data-search-api-autocomplete-search="search_api_page_local_search" type="text" id="edit-keys-4" name="keys_4" value="" size="15" maxlength="128"/><input type="hidden" id="edit-keys-4-autocomplete" value="http://www.mcgill.ca/it/index.php?q=search_api_autocomplete/search_api_page_local_search/-" disabled="disabled" class="autocomplete"/> </div> <input type="hidden" name="id" value="4"/> <input type="submit" id="edit-submit-4" name="op" value="Search" class="form-submit"/><input type="hidden" name="form_build_id" value="form-uLQ1BrLACImJncQ-4UWO5PMIftT3sq9cIw8QEobaSFs"/> <input type="hidden" name="form_id" value="search_api_page_search_form"/> </div></form> </div> </div> </div> <!-- End header --> <div id="navigation" class="clearfix"> <div class="inner"> <h2 class="offscreen">Main navigation</h2> <div id="block-superfish-1" class="block block-superfish"><ul id="superfish-1" class="menu sf-menu sf-main-menu sf-horizontal sf-style-none sf-total-items-11 sf-parent-items-0 sf-single-items-11"><li id="menu-0-1" class="first odd sf-item-1 sf-depth-1 sf-no-children"><a href="/web/20180521133304/http://www.mcgill.ca/it/" class="sf-depth-1">Home</a></li><li id="menu-832-1" class="middle even sf-item-2 sf-depth-1 sf-no-children"><a href="/web/20180521133304/http://www.mcgill.ca/it/it-mcgill" title="Mission, organizational structure and employment opportunities" class="sf-depth-1">Who we are</a></li><li id="menu-860-1" class="middle odd sf-item-3 sf-depth-1 sf-no-children"><a href="/web/20180521133304/http://www.mcgill.ca/it/services" class="sf-depth-1">Services</a></li><li id="menu-833-1" class="middle even sf-item-4 sf-depth-1 sf-no-children"><a href="/web/20180521133304/http://www.mcgill.ca/it/get-started-it" class="sf-depth-1">Get Started</a></li><li id="menu-829-1" class="middle odd sf-item-5 sf-depth-1 sf-no-children"><a href="/web/20180521133304/http://www.mcgill.ca/it/information-security" title="" class="sf-depth-1">Information Security</a></li><li id="menu-814-1" class="middle even sf-item-6 sf-depth-1 sf-no-children"><a href="/web/20180521133304/http://www.mcgill.ca/it/forms" class="sf-depth-1">Forms</a></li><li id="menu-820-1" class="middle odd sf-item-7 sf-depth-1 sf-no-children"><a href="/web/20180521133304/http://www.mcgill.ca/it/news" class="sf-depth-1">News</a></li><li id="menu-823-1" class="middle even sf-item-8 sf-depth-1 sf-no-children"><a href="/web/20180521133304/http://www.mcgill.ca/it/o365" title="A brief overview of all Office 365 components, with links to videos and complete service descriptions." class="sf-depth-1">Office 365</a></li><li id="menu-1526-1" class="active-trail middle odd sf-item-9 sf-depth-1 sf-no-children"><a href="/web/20180521133304/http://www.mcgill.ca/it/policies" title="IT Policies, Directives, Regulations and Standards" class="sf-depth-1 active">Policies</a></li><li id="menu-1524-1" class="middle even sf-item-10 sf-depth-1 sf-no-children"><a href="/web/20180521133304/http://www.mcgill.ca/it/question-month" title="Question of the month" class="sf-depth-1">Question of the month</a></li><li id="menu-1644-1" class="last odd sf-item-11 sf-depth-1 sf-no-children"><a href="/web/20180521133304/http://www.mcgill.ca/it/its-meeting-rooms" class="sf-depth-1">ITS Meeting Rooms</a></li></ul></div> </div> </div> <div id="highlighted" class="clearfix"> </div> <!-- End highlighted page block area --> <div id="container" class="clearfix"> <div class="breadcrumb"> <a href="https://web.archive.org/web/20180521133304/https://www.mcgill.ca/" class="custom-breadcrumbs-item-1">McGill.CA</a> / <a href="https://web.archive.org/web/20180521133304/http://www.mcgill.ca/it" class="custom-breadcrumbs-item-2">IT Services</a> </div> <div id="inner-container"> <div id="tabs"> </div> <div id="top-page"> </div> <!-- End top page block area --> <h1 id="page-title" class=" "> IT Policies, Directives, Regulations and Standards </h1> <div id="main-column"> <div id="top-content"> </div> <!-- End top content block area --> <div id="content"> <div id="content-inner"> <div class="region region-content"> <div id="block-system-main" class="block block-system region-content"> <div class="block-inner"> <div class="content"> <div id="node-42516" class="node clearfix"> <div class="content"> <div class="field field-name-body field-type-text-with-summary field-label-hidden"><div class="field-items"><div class="field-item even"><h2>Policies</h2> <p><a href="https://web.archive.org/web/20180521133304/https://www.mcgill.ca/secretariat/files/secretariat/Responsible-Use-of-McGill-IT-Policy-on-the.pdf" target="_blank">Policy on the Responsible Use of McGill Information Technology Resources</a> (PDF - official policy)<br/><a href="https://web.archive.org/web/20180521133304/http://kb.mcgill.ca/it/easylink/article.html?id=1920" target="_blank">Responsible Use of McGill IT Resources</a> (IT Knowledge Base article with references and explanation)</p> <p><a href="https://web.archive.org/web/20180521133304/https://www.mcgill.ca/secretariat/files/secretariat/e-mail-communications-with-students-policy-on_3.pdf" target="_blank">Policy on E-mail Communication with Students</a> (PDF - official policy)</p> <h2>Directives &amp; Regulations</h2> <p><a href="//web.archive.org/web/20180521133304/http://www.mcgill.ca/it/files/it/avprotocol-equip-purchases.pdf" target="_blank">AV Equipment Purchases Protocol</a> (PDF - official protocol)</p> <p><a href="//web.archive.org/web/20180521133304/http://www.mcgill.ca/it/files/it/cloud_data_directive.pdf" target="_blank">Cloud Data Directive</a> (PDF - official regulation)<br/><a href="https://web.archive.org/web/20180521133304/http://kb.mcgill.ca/it/easylink/article.html?id=5721" target="_blank">Cloud Data Directive</a> (IT Knowledge Base article with references and explanation)</p> <p><a href="//web.archive.org/web/20180521133304/http://www.mcgill.ca/it/files/it/it_securityincidentresponse.pdf" target="_blank">IT Security Incident Response Protocol</a> (PDF - official protocol)</p> <p><a href="https://web.archive.org/web/20180521133304/http://www.mcgill.ca/procurement/files/procurement/mcgill_it-asset_reg_25-04-16.pdf" target="_blank">IT Asset Management Regulation</a> (PDF - official regulation, from Procurement website)<br/><a href="https://web.archive.org/web/20180521133304/http://kb.mcgill.ca/it/easylink/article.html?id=5657" target="_blank">IT Asset Management Regulation with References</a> (IT Knowledge Base article with supporting references)</p> </div></div></div> </div> <ul class="links inline"><li class="node-readmore first last"></li> </ul> </div> </div> </div> </div> </div> </div> </div> <div id="bottom-content"> </div> <!-- End bottom content block area --> </div> <!-- main column --> <!-- End sidebar-column --> </div> <!-- inner container --> <div id="bottom-page"> </div> <!-- End bottom page block area --> <div id="top-page-link" class="transition"> <a href="#">top of page</a> </div> </div> <!-- End container --> <!-- Footer --> <!-- Footer --> <div id="footer"> <div id="footer-inner"> <h2 class="offscreen">Department and University Information</h2> <!--page_footer_contact_info is used by study --> <div id="contact-info"> <h2>IT Services Walk-in Centers</h2> <b>Downtown campus location:</b><br/> 688 Sherbrooke West, Room 285<br/><br/> <b>Macdonald campus location:</b><br/> Macdonald Stewart Building,<br/> Room MS2-025<br/><br/> Phone: (514) 398-3398<br/><br/> <a href="https://web.archive.org/web/20180521133304/http://kb.mcgill.ca/it/easylink/article.html?id=1797">Support hours</a> </div> <!-- Footer branding image --> <div id="footer-branding"> <img src="https://web.archive.org/web/20180521133304im_/http://www.mcgill.ca/it/files/it/moriarty_branding_img.png" alt="IT Services"/> <!-- Footer call to action --> <a href="https://web.archive.org/web/20180521133304/http://www.mcgill.ca/it/get-started-it/need-help" id="footer-cta">Need help with an IT issue?</a> </div> <div id="footer-nav"> <ul class="menu"><li class="first expanded active-trail"><a class="active-trail nolink">Column1</a><ul class="menu"><li class="first expanded"><a href="/web/20180521133304/http://www.mcgill.ca/it/">Login</a><ul class="menu"><li class="first leaf"><a href="https://web.archive.org/web/20180521133304/http://www.mcgill.ca/inb">Banner INB</a></li> <li class="leaf"><a href="https://web.archive.org/web/20180521133304/https://classroom-av.ncs.mcgill.ca/">Classroom AV instructions</a></li> <li class="leaf"><a href="https://web.archive.org/web/20180521133304/http://lrs.mcgill.ca/">Lecture Recording System (COOL)</a></li> <li class="leaf"><a href="https://web.archive.org/web/20180521133304/http://www.mcgill.ca/minerva">Minerva</a></li> <li class="leaf"><a href="https://web.archive.org/web/20180521133304/https://mycourses2.mcgill.ca/Shibboleth.sso/Login">myCourses</a></li> <li class="leaf"><a href="https://web.archive.org/web/20180521133304/https://mymcgill.mcgill.ca/">myMcGill</a></li> <li class="last leaf"><a href="https://web.archive.org/web/20180521133304/https://outlook.com/mcgill.ca" title="">Outlook Web App (OWA)</a></li> </ul></li> <li class="last expanded active-trail"><a href="/web/20180521133304/http://www.mcgill.ca/it/" title="" class="active-trail">Related links</a><ul class="menu"><li class="first leaf"><a href="https://web.archive.org/web/20180521133304/http://www.mcgill.ca/business-production">Business Production (ISR)</a></li> <li class="leaf"><a href="/web/20180521133304/http://www.mcgill.ca/it/forms" title="">Forms</a></li> <li class="leaf"><a href="https://web.archive.org/web/20180521133304/http://www.mcgill.ca/mcs/">McGill Computer Store </a></li> <li class="leaf"><a href="https://web.archive.org/web/20180521133304/http://www.mcgill.ca/software">McGill Software site</a></li> <li class="leaf"><a href="/web/20180521133304/http://www.mcgill.ca/it/o365" title="">Office 365</a></li> <li class="leaf"><a href="https://web.archive.org/web/20180521133304/https://billsonline.ncs.mcgill.ca/" title="">Phone Bills (Departmental)</a></li> <li class="leaf active-trail"><a href="/web/20180521133304/http://www.mcgill.ca/it/policies" title="" class="active-trail active">Policies</a></li> <li class="last leaf"><a href="https://web.archive.org/web/20180521133304/http://kb.mcgill.ca/it/wireless">Wireless Networks</a></li> </ul></li> </ul></li> <li class="expanded"><a class="nolink">Column2</a><ul class="menu"><li class="first expanded"><a href="/web/20180521133304/http://www.mcgill.ca/it/" title="">News and events</a><ul class="menu"><li class="first leaf"><a href="https://web.archive.org/web/20180521133304/http://www.mcgill.ca/it/channels_item/1">IT Announcements</a></li> <li class="leaf"><a href="https://web.archive.org/web/20180521133304/http://www.mcgill.ca/it/channels_item/3">IT Scheduled Maintenance</a></li> <li class="last leaf"><a href="https://web.archive.org/web/20180521133304/https://www.mcgill.ca/r2r/stay-informed-news" title="">Stay informed about R2R</a></li> </ul></li> <li class="expanded"><a href="/web/20180521133304/http://www.mcgill.ca/it/it-mcgill" title="">Who we are</a><ul class="menu"><li class="first leaf"><a href="/web/20180521133304/http://www.mcgill.ca/it/it-mcgill/office-cio" title="">Office of the CIO</a></li> <li class="leaf"><a href="/web/20180521133304/http://www.mcgill.ca/it/it-mcgill/network-communication-services" title="">Network and Communication Services</a></li> <li class="leaf"><a href="/web/20180521133304/http://www.mcgill.ca/it/it-mcgill/enterprise-application-services" title="">Enterprise Application Services </a></li> <li class="leaf"><a href="/web/20180521133304/http://www.mcgill.ca/it/it-mcgill/it-customer-services" title="">IT Customer Services </a></li> <li class="leaf"><a href="/web/20180521133304/http://www.mcgill.ca/it/it-mcgill/project-management-office" title="">Project Management Office </a></li> <li class="leaf"><a href="/web/20180521133304/http://www.mcgill.ca/it/it-mcgill/it-communications" title="">IT Communications </a></li> <li class="last leaf"><a href="/web/20180521133304/http://www.mcgill.ca/it/it-mcgill/employment-opportunities" title="">Employment Opportunities</a></li> </ul></li> <li class="last expanded"><a href="/web/20180521133304/http://www.mcgill.ca/it/get-started-it" title="">Get started</a><ul class="menu"><li class="first leaf"><a href="/web/20180521133304/http://www.mcgill.ca/it/get-started-it/students" title="">Students</a></li> <li class="leaf"><a href="/web/20180521133304/http://www.mcgill.ca/it/get-started-it/faculty" title="">Faculty</a></li> <li class="last leaf"><a href="/web/20180521133304/http://www.mcgill.ca/it/get-started-it/staff" title="">Staff</a></li> </ul></li> </ul></li> <li class="last expanded"><a class="nolink">Column3</a><ul class="menu"><li class="first last expanded"><a href="/web/20180521133304/http://www.mcgill.ca/it/information-security" title="">Information security</a><ul class="menu"><li class="first leaf"><a href="/web/20180521133304/http://www.mcgill.ca/it/information-security/cyber-security-month" title="">Cyber Security Awareness Events</a></li> <li class="leaf"><a href="/web/20180521133304/http://www.mcgill.ca/it/information-security/it-security-alerts" title="">IT Security Alerts </a></li> <li class="leaf"><a href="/web/20180521133304/http://www.mcgill.ca/it/information-security/phishing" title="">Phishing</a></li> <li class="leaf"><a href="/web/20180521133304/http://www.mcgill.ca/it/information-security/pw-reset" title=""> McGill Password Reset Checklist </a></li> <li class="leaf"><a href="/web/20180521133304/http://www.mcgill.ca/it/information-security/copyright-infringement" title="">Copyright Infringement Notification System</a></li> <li class="leaf"><a href="/web/20180521133304/http://www.mcgill.ca/it/information-security/data-wiping" title="">Media Sanitization - Data Wiping Guidelines </a></li> <li class="last leaf"><a href="/web/20180521133304/http://www.mcgill.ca/it/information-security/reporting-security-incidents" title="">Report a phishing incident</a></li> </ul></li> </ul></li> </ul> </div> <!-- Renders follow site block if available --> <div id="footer-follow"> <div class="follow-links clearfix site"><div class="follow-link-wrapper follow-link-wrapper-twitter"><a href="https://web.archive.org/web/20180521133304/https://twitter.com/McGill_IT" class="follow-link follow-link-twitter follow-link-site" title="Follow IT Services on McGill IT on Twitter">McGill IT on Twitter</a> </div><div class="follow-link-wrapper follow-link-wrapper-linkedin"><a href="https://web.archive.org/web/20180521133304/https://www.linkedin.com/showcase/mcgill-information-technology/" class="follow-link follow-link-linkedin follow-link-site" title="Follow IT Services on LinkedIn">LinkedIn</a> </div></div> </div> </div> <!-- End footer-inner --> </div> <!-- End footer --> <div id="sub-footer"> <div id="sub-footer-inner"> <a id="mcgill-watermark" title="return to McGill University" href="https://web.archive.org/web/20180521133304/https://www.mcgill.ca/"><span id="university-watermark" class="offscreen">McGill University</span></a> <div id="copyright"> Copyright &copy; 2018 McGill University </div> <div id="sign-in"><a href="/web/20180521133304/http://www.mcgill.ca/it/user/login?destination=node/42516" title="Site Maintenance">Sign in (site maintenance)</a></div> </div> <!-- End sub-footer-inner --> </div> <!-- End sub-footer --> <script type="text/javascript" src="https://web.archive.org/web/20180521133304js_/http://www.mcgill.ca/it/files/it/js/js_7Ukqb3ierdBEL0eowfOKzTkNu-Le97OPm-UqTS5NENU.js"></script> <script type="text/javascript" src="https://web.archive.org/web/20180521133304js_/http://www.mcgill.ca/it/files/it/js/js_vV1M7upLdbHIggfk94_8t9Ga0Q4ehtnPFlwy2rgC_R8.js"></script> </body> </html> <script id="f5_cspm">(function(){var f5_cspm={f5_p:'HIJKPFACGCJDMCDHGGAAPGBKLEMKBLGMIEMMMOEBFBBAAMBIPFONDJJCEAGKJOOHAKOBPBGOAAAFLFMBFOLAEJAKAAPMPFIPJOIMIEPDDOBDLCEGAKHGIGIEGEOPDMMF',setCharAt:function(str,index,chr){if(index>str.length-1)return str;return str.substr(0,index)+chr+str.substr(index+1);},get_byte:function(str,i){var s=(i/16)|0;i=(i&15);s=s*32;return((str.charCodeAt(i+16+s)-65)<<4)|(str.charCodeAt(i+s)-65);},set_byte:function(str,i,b){var s=(i/16)|0;i=(i&15);s=s*32;str=f5_cspm.setCharAt(str,(i+16+s),String.fromCharCode((b>>4)+65));str=f5_cspm.setCharAt(str,(i+s),String.fromCharCode((b&15)+65));return str;},set_latency:function(str,latency){latency=latency&0xffff;str=f5_cspm.set_byte(str,40,(latency>>8));str=f5_cspm.set_byte(str,41,(latency&0xff));str=f5_cspm.set_byte(str,35,2);return str;},wait_perf_data:function(){try{var wp=window.performance.timing;if(wp.loadEventEnd>0){var res=wp.loadEventEnd-wp.navigationStart;if(res<60001){var cookie_val=f5_cspm.set_latency(f5_cspm.f5_p,res);window.document.cookie='f5avr1233258839aaaaaaaaaaaaaaaa='+encodeURIComponent(cookie_val)+';path=/';} return;}} catch(err){return;} setTimeout(f5_cspm.wait_perf_data,100);return;},go:function(){var chunk=window.document.cookie.split(/\s*;\s*/);for(var i=0;i<chunk.length;++i){var pair=chunk[i].split(/\s*=\s*/);if(pair[0]=='f5_cspm'&&pair[1]=='1234') {var d=new Date();d.setTime(d.getTime()-1000);window.document.cookie='f5_cspm=;expires='+d.toUTCString()+';path=/;';setTimeout(f5_cspm.wait_perf_data,100);}}}} f5_cspm.go();}());</script><!-- FILE ARCHIVED ON 13:33:04 May 21, 2018 AND RETRIEVED FROM THE INTERNET ARCHIVE ON 11:54:42 Jan 12, 2025. JAVASCRIPT APPENDED BY WAYBACK MACHINE, COPYRIGHT INTERNET ARCHIVE. ALL OTHER CONTENT MAY ALSO BE PROTECTED BY COPYRIGHT (17 U.S.C. SECTION 108(a)(3)). --> <!-- playback timings (ms): captures_list: 0.955 exclusion.robots: 0.053 exclusion.robots.policy: 0.035 esindex: 0.017 cdx.remote: 6.744 LoadShardBlock: 221.173 (3) PetaboxLoader3.datanode: 120.471 (4) PetaboxLoader3.resolve: 211.194 (3) load_resource: 184.105 -->

Pages: 1 2 3 4 5 6 7 8 9 10