Part 14 - Sealed Bidding | Acquisition.GOV

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aria-label="Open caoc menu in mobile."> <div class="caoc-menu-btn"> <div class="caoc-menu-btn__burger"></div> </div> </a> <div id="block-regulationsubpartsblock" class="block block-agov-browse block-agov-reg-sub-parts-block"> <div class="agov-browse-fac-display"><div class="agov-browse-fac-image"><img src="/themes/custom/acquisition_gov/assets/img/logos/64/FAR.png" width="64" alt="FAR" title="FAR" typeof="foaf:Image" /> </div> <div class="agov-browse-fac-text"><h1>FAR</h1> <p class=""><b>FAC Number:</b> 2025-01 <br /><b>Effective Date:</b> 11/12/2024</p></div> </div> <div id="reg-form-navigation"><form class="far-page-navigation-block-form usa-form" data-drupal-selector="far-page-navigation-block-form" action="/far/part-14" method="post" id="far-page-navigation-block-form" accept-charset="UTF-8"> <div class="form-item usa-label js-form-item form-type-select js-form-type-select form-item-partname js-form-item-partname form-no-label"> <div class="select-wrapper"><select id="partname" title="FAR Part menu." aria-label="FAR Part menu." data-drupal-selector="edit-partname" name="partname" class="form-select usa-select"><option value="">Part</option><option value="60810">Part 1</option><option value="60875">Part 2</option><option value="60881">Part 3</option><option value="60991">Part 4</option><option value="61123">Part 5</option><option value="61165">Part 6</option><option value="61205">Part 7</option><option value="61246">Part 8</option><option value="61325">Part 9</option><option value="61439">Part 10</option><option value="61444">Part 11</option><option value="61486">Part 12</option><option value="61533">Part 13</option><option value="61588" selected="selected">Part 14</option><option value="61675">Part 15</option><option value="61763">Part 16</option><option value="29766">Part 17</option><option value="29818">Part 18</option><option value="29857">Part 19</option><option value="29998">Part 20</option><option value="29999">Part 21</option><option value="30000">Part 22</option><option value="30228">Part 23</option><option value="30301">Part 24</option><option value="30315">Part 25</option><option value="30407">Part 26</option><option value="30438">Part 27</option><option value="30503">Part 28</option><option value="30568">Part 29</option><option value="30596">Part 30</option><option value="30633">Part 31</option><option value="30728">Part 32</option><option value="30915">Part 33</option><option value="30943">Part 34</option><option value="30966">Part 35</option><option value="30992">Part 36</option><option value="31081">Part 37</option><option value="31134">Part 38</option><option value="31140">Part 39</option><option value="31157">Part 40</option><option value="31158">Part 41</option><option value="31185">Part 42</option><option value="31287">Part 43</option><option value="31305">Part 44</option><option value="31334">Part 45</option><option value="31374">Part 46</option><option value="31443">Part 47</option><option value="31554">Part 48</option><option value="31570">Part 49</option><option value="31685">Part 50</option><option value="31722">Part 51</option><option value="31745">Part 52</option><option value="32495">Part 53</option></select></div> </div> <div class="form-item usa-label js-form-item form-type-select js-form-type-select form-item-subpartname js-form-item-subpartname form-no-label"> <div class="select-wrapper"><select id="subpartname" title="FAR Sub Part menu." aria-label="FAR Sub Part menu." data-drupal-selector="edit-subpartname" name="subpartname" class="form-select usa-select"><option value="" selected="selected">Subpart</option><option value="61589">14.0</option><option value="61590">14.1</option><option value="61598">14.2</option><option value="61631">14.3</option><option value="61636">14.4</option><option value="61669">14.5</option></select></div> </div> <div class="form-item usa-label js-form-item form-type-select js-form-type-select form-item-subtopicname js-form-item-subtopicname form-no-label"> <div class="select-wrapper"><select id="subtopicname" title="FAR Sub Topic menu." aria-label="FAR Sub Topic menu." data-drupal-selector="edit-subtopicname" name="subtopicname" class="form-select usa-select"><option value="" selected="selected">Section</option></select></div> </div> <input autocomplete="off" data-drupal-selector="form-cggxhrailqsmkqymsj7nrc6xqkx3hbsgm9s-o29yn-u" type="hidden" name="form_build_id" value="form-CggXhRAilqsmKQymSj7nRc6xQKX3HBSGM9s_o29Yn-U" class="usa-input" /><input data-drupal-selector="edit-far-page-navigation-block-form" type="hidden" name="form_id" value="far_page_navigation_block_form" class="usa-input" /><div class="url-textfield js-form-wrapper form-wrapper" style="display: none !important;"><div class="form-item usa-label js-form-item form-type-textfield js-form-type-textfield form-item-url js-form-item-url"> <label for="edit-url" class="usa-label control-label">Leave this field blank</label> <input autocomplete="off" data-drupal-selector="edit-url" type="text" id="edit-url" name="url" value="" size="20" maxlength="128" class="form-text usa-input" /> </div> </div> </form> </div> <ul class="usa-nav__secondary-links"><li><a href="/far/part-14" id="favorites-create-bookmark" title="Add Bookmark" aria-label="Part 14 - Sealed Bidding" data-node="61588" data-title="Part 14 - Sealed Bidding" target="_self"><img src="/modules/custom/agov_favorites/images/30px/bookmark-add.png" width="30" alt="Part 14 - Sealed Bidding" /></a></li><li><a href="/get-bookmarks" id="favorites-open-bookmarks" title="Open bookmarks." aria-label="Open bookmarks." data-node="61588" data-title="Open bookmarks." target="_self"><img src="/modules/custom/agov_favorites/images/30px/bookmark-open.png" width="30" alt="Open bookmarks." /></a></li><li><a href="/node/61588/printable/print" id="print-page" title="Print Part 14 - Sealed Bidding page." aria-label="Print Part 14 - Sealed Bidding page." data-node="61588" data-title="Print Part 14 - Sealed Bidding page." target="_blank"><img src="/modules/custom/agov_favorites/images/30px/print.png" width="30" alt="Print Part 14 - Sealed Bidding page." /></a></li><li><a href="/node/61588/printable/pdf" id="download-pdf" title="Download Part 14 - Sealed Bidding page." aria-label="Download Part 14 - Sealed Bidding page." data-node="61588" data-title="Download Part 14 - Sealed Bidding page." target="_blank"><img src="/modules/custom/agov_favorites/images/30px/download.png" width="30" alt="Download Part 14 - Sealed Bidding page." /></a></li></ul> </div> </div> </div> </div> <div class="agov-status-messages"> <div data-drupal-messages-fallback class="hidden"></div> </div> <div class="grid-row "> </div> <div class="grid-row grid-gap"> <div class="usa-layout-docs__main desktop:grid-col-fill"> <div id="block-regulationpageblock" class="block block-agov-browse block-agov-regulation-page-block"> <div class="nextprev"><a href="/far/13.501" class="docprevious docprevround" title="Previous" aria-label="Previous">芦 Previous</a><a href="/far/14.000" class="docnext docnextround" title="Next" aria-label="Next">Next 禄</a></div> <div class="regulation-content"> Part 14 - Sealed Bidding<article role="article" aria-labelledby="ariaid-title1"><article class="nested0" aria-labelledby="ariaid-title1" id="FAR_Part_14" data-part="part" data-part-number="14"> <h1 class="title topictitle1" id="ariaid-title1"> <span class="ph autonumber">Part 14</span> - Sealed Bidding</h1> <div class="body"> <p class=" ListL1" id="FAR_Part_14__d798e10"> <a class="xref fm:TOC" href="#FAR_14_000" title="14.000 Scope of part." aria-label="14.000 Scope of part.. Link 0">14.000 Scope of part.</a> </p> <p class="Subpart ListL1" id="FAR_Part_14__d798e14"> <a class="xref fm:TOC" href="#FAR_Subpart_14_1" title="Subpart 14.1 - Use of Sealed Bidding" aria-label="Subpart 14.1 - Use of Sealed Bidding. Link 1">Subpart 14.1 - Use of Sealed Bidding</a> </p> <p class=" ListL2" id="FAR_Part_14__d798e19"> <a class="xref fm:TOC" href="#FAR_14_101" title="14.101 Elements of sealed bidding." aria-label="14.101 Elements of sealed bidding.. Link 2">14.101 Elements of sealed bidding.</a> </p> <p class=" ListL2" id="FAR_Part_14__d798e23"> <a class="xref fm:TOC" href="#FAR_14_102" title="14.102 [Reserved]" aria-label="14.102 [Reserved]. Link 3">14.102 [Reserved]</a> </p> <p class=" ListL2" id="FAR_Part_14__d798e27"> <a class="xref fm:TOC" href="#FAR_14_103" title="14.103 Policy." aria-label="14.103 Policy.. Link 4">14.103 Policy.</a> </p> <p class=" ListL3" id="FAR_Part_14__d798e32"> <a class="xref fm:TOC" href="#FAR_14_103_1" title="14.103-1 General." aria-label="14.103-1 General.. Link 5">14.103-1 General.</a> </p> <p class=" ListL3" id="FAR_Part_14__d798e36"> <a class="xref fm:TOC" href="#FAR_14_103_2" title="14.103-2 Limitations." aria-label="14.103-2 Limitations.. Link 6">14.103-2 Limitations.</a> </p> <p class=" ListL2" id="FAR_Part_14__d798e40"> <a class="xref fm:TOC" href="#FAR_14_104" title="14.104 Types of contracts." aria-label="14.104 Types of contracts.. Link 7">14.104 Types of contracts.</a> </p> <p class=" ListL2" id="FAR_Part_14__d798e44"> <a class="xref fm:TOC" href="#FAR_14_105" title="14.105 Solicitations for informational or planning purposes." aria-label="14.105 Solicitations for informational or planning purposes.. Link 8">14.105 Solicitations for informational or planning purposes.</a> </p> <p class="Subpart ListL1" id="FAR_Part_14__d798e48"> <a class="xref fm:TOC" href="#FAR_Subpart_14_2" title="Subpart 14.2 - Solicitation of Bids" aria-label="Subpart 14.2 - Solicitation of Bids. Link 9">Subpart 14.2 - Solicitation of Bids</a> </p> <p class=" ListL2" id="FAR_Part_14__d798e53"> <a class="xref fm:TOC" href="#FAR_14_201" title="14.201 Preparation of invitations for bids." aria-label="14.201 Preparation of invitations for bids.. Link 10">14.201 Preparation of invitations for bids.</a> </p> <p class=" ListL3" id="FAR_Part_14__d798e58"> <a class="xref fm:TOC" href="#FAR_14_201_1" title="14.201-1 Uniform contract format." aria-label="14.201-1 Uniform contract format.. Link 11">14.201-1 Uniform contract format.</a> </p> <p class=" ListL3" id="FAR_Part_14__d798e62"> <a class="xref fm:TOC" href="#FAR_14_201_2" title="14.201-2 Part I—The Schedule." aria-label="14.201-2 Part I鈥擳he Schedule.. Link 12">14.201-2 Part I—The Schedule.</a> </p> <p class=" ListL3" id="FAR_Part_14__d798e66"> <a class="xref fm:TOC" href="#FAR_14_201_3" title="14.201-3 PartII-Contract clauses." aria-label="14.201-3 PartII-Contract clauses.. Link 13">14.201-3 PartII-Contract clauses.</a> </p> <p class=" ListL3" id="FAR_Part_14__d798e70"> <a class="xref fm:TOC" href="#FAR_14_201_4" title="14.201-4 PartIII-Documents, exhibits, and other attachments." aria-label="14.201-4 PartIII-Documents, exhibits, and other attachments.. Link 14">14.201-4 PartIII-Documents, exhibits, and other attachments.</a> </p> <p class=" ListL3" id="FAR_Part_14__d798e74"> <a class="xref fm:TOC" href="#FAR_14_201_5" title="14.201-5 PartIV-Representations and instructions." aria-label="14.201-5 PartIV-Representations and instructions.. Link 15">14.201-5 PartIV-Representations and instructions.</a> </p> <p class=" ListL3" id="FAR_Part_14__d798e78"> <a class="xref fm:TOC" href="#FAR_14_201_6" title="14.201-6 Solicitation provisions." aria-label="14.201-6 Solicitation provisions.. Link 16">14.201-6 Solicitation provisions.</a> </p> <p class=" ListL3" id="FAR_Part_14__d798e82"> <a class="xref fm:TOC" href="#FAR_14_201_7" title="14.201-7 Contract clauses." aria-label="14.201-7 Contract clauses.. Link 17">14.201-7 Contract clauses.</a> </p> <p class=" ListL3" id="FAR_Part_14__d798e86"> <a class="xref fm:TOC" href="#FAR_14_201_8" title="14.201-8 Price related factors." aria-label="14.201-8 Price related factors.. Link 18">14.201-8 Price related factors.</a> </p> <p class=" ListL3" id="FAR_Part_14__d798e90"> <a class="xref fm:TOC" href="#FAR_14_201_9" title="14.201-9 Simplified contract format." aria-label="14.201-9 Simplified contract format.. Link 19">14.201-9 Simplified contract format.</a> </p> <p class=" ListL2" id="FAR_Part_14__d798e94"> <a class="xref fm:TOC" href="#FAR_14_202" title="14.202 General rules for solicitation of bids." aria-label="14.202 General rules for solicitation of bids.. Link 20">14.202 General rules for solicitation of bids.</a> </p> <p class=" ListL3" id="FAR_Part_14__d798e99"> <a class="xref fm:TOC" href="#FAR_14_202_1" title="14.202-1 Bidding time." aria-label="14.202-1 Bidding time.. Link 21">14.202-1 Bidding time.</a> </p> <p class=" ListL3" id="FAR_Part_14__d798e103"> <a class="xref fm:TOC" href="#FAR_14_202_2" title="14.202-2 [Reserved]" aria-label="14.202-2 [Reserved]. Link 22">14.202-2 [Reserved]</a> </p> <p class=" ListL3" id="FAR_Part_14__d798e107"> <a class="xref fm:TOC" href="#FAR_14_202_3" title="14.202-3 Bid envelopes." aria-label="14.202-3 Bid envelopes.. Link 23">14.202-3 Bid envelopes.</a> </p> <p class=" ListL3" id="FAR_Part_14__d798e111"> <a class="xref fm:TOC" href="#FAR_14_202_4" title="14.202-4 Bid samples." aria-label="14.202-4 Bid samples.. Link 24">14.202-4 Bid samples.</a> </p> <p class=" ListL3" id="FAR_Part_14__d798e115"> <a class="xref fm:TOC" href="#FAR_14_202_5" title="14.202-5 Descriptive literature." aria-label="14.202-5 Descriptive literature.. Link 25">14.202-5 Descriptive literature.</a> </p> <p class=" ListL3" id="FAR_Part_14__d798e119"> <a class="xref fm:TOC" href="#FAR_14_202_6" title="14.202-6 Final review of invitations for bids." aria-label="14.202-6 Final review of invitations for bids.. Link 26">14.202-6 Final review of invitations for bids.</a> </p> <p class=" ListL3" id="FAR_Part_14__d798e123"> <a class="xref fm:TOC" href="#FAR_14_202_7" title="14.202-7 Facsimile bids." aria-label="14.202-7 Facsimile bids.. Link 27">14.202-7 Facsimile bids.</a> </p> <p class=" ListL3" id="FAR_Part_14__d798e127"> <a class="xref fm:TOC" href="#FAR_14_202_8" title="14.202-8 Electronic bids." aria-label="14.202-8 Electronic bids.. Link 28">14.202-8 Electronic bids.</a> </p> <p class=" ListL2" id="FAR_Part_14__d798e131"> <a class="xref fm:TOC" href="#FAR_14_203" title="14.203 Methods of soliciting bids." aria-label="14.203 Methods of soliciting bids.. Link 29">14.203 Methods of soliciting bids.</a> </p> <p class=" ListL3" id="FAR_Part_14__d798e136"> <a class="xref fm:TOC" href="#FAR_14_203_1" title="14.203-1 Transmittal to prospective bidders." aria-label="14.203-1 Transmittal to prospective bidders.. Link 30">14.203-1 Transmittal to prospective bidders.</a> </p> <p class=" ListL3" id="FAR_Part_14__d798e140"> <a class="xref fm:TOC" href="#FAR_14_203_2" title="14.203-2 Dissemination of information concerning invitations for bids." aria-label="14.203-2 Dissemination of information concerning invitations for bids.. Link 31">14.203-2 Dissemination of information concerning invitations for bids.</a> </p> <p class=" ListL3" id="FAR_Part_14__d798e144"> <a class="xref fm:TOC" href="#FAR_14_203_3" title="14.203-3 Master solicitation." aria-label="14.203-3 Master solicitation.. Link 32">14.203-3 Master solicitation.</a> </p> <p class=" ListL2" id="FAR_Part_14__d798e148"> <a class="xref fm:TOC" href="#FAR_14_204" title="14.204 Records of invitations for bids and records of bids." aria-label="14.204 Records of invitations for bids and records of bids.. Link 33">14.204 Records of invitations for bids and records of bids.</a> </p> <p class=" ListL2" id="FAR_Part_14__d798e152"> <a class="xref fm:TOC" href="#FAR_14_205" title="14.205 Presolicitation notices." aria-label="14.205 Presolicitation notices.. Link 34">14.205 Presolicitation notices.</a> </p> <p class=" ListL2" id="FAR_Part_14__d798e156"> <a class="xref fm:TOC" href="#FAR_14_206" title="14.206 [Reserved]" aria-label="14.206 [Reserved]. Link 35">14.206 [Reserved]</a> </p> <p class=" ListL2" id="FAR_Part_14__d798e160"> <a class="xref fm:TOC" href="#FAR_14_207" title="14.207 Pre-bid conference." aria-label="14.207 Pre-bid conference.. Link 36">14.207 Pre-bid conference.</a> </p> <p class=" ListL2" id="FAR_Part_14__d798e164"> <a class="xref fm:TOC" href="#FAR_14_208" title="14.208 Amendment of invitation for bids." aria-label="14.208 Amendment of invitation for bids.. Link 37">14.208 Amendment of invitation for bids.</a> </p> <p class=" ListL2" id="FAR_Part_14__d798e168"> <a class="xref fm:TOC" href="#FAR_14_209" title="14.209 Cancellation of invitations before opening." aria-label="14.209 Cancellation of invitations before opening.. Link 38">14.209 Cancellation of invitations before opening.</a> </p> <p class=" ListL2" id="FAR_Part_14__d798e172"> <a class="xref fm:TOC" href="#FAR_14_210" title="14.210 Qualified products." aria-label="14.210 Qualified products.. Link 39">14.210 Qualified products.</a> </p> <p class=" ListL2" id="FAR_Part_14__d798e176"> <a class="xref fm:TOC" href="#FAR_14_211" title="14.211 Release of acquisition information." aria-label="14.211 Release of acquisition information.. Link 40">14.211 Release of acquisition information.</a> </p> <p class=" ListL2" id="FAR_Part_14__d798e181"> <a class="xref fm:TOC" href="#FAR_14_212" title="14.212 Economic purchase quantities (supplies)." aria-label="14.212 Economic purchase quantities (supplies).. Link 41">14.212 Economic purchase quantities (supplies).</a> </p> <p class="Subpart ListL1" id="FAR_Part_14__d798e185"> <a class="xref fm:TOC" href="#FAR_Subpart_14_3" title="Subpart 14.3 - Submission of Bids" aria-label="Subpart 14.3 - Submission of Bids. Link 42">Subpart 14.3 - Submission of Bids</a> </p> <p class=" ListL2" id="FAR_Part_14__d798e190"> <a class="xref fm:TOC" href="#FAR_14_301" title="14.301 Responsiveness of bids." aria-label="14.301 Responsiveness of bids.. Link 43">14.301 Responsiveness of bids.</a> </p> <p class=" ListL2" id="FAR_Part_14__d798e194"> <a class="xref fm:TOC" href="#FAR_14_302" title="14.302 Bid submission." aria-label="14.302 Bid submission.. Link 44">14.302 Bid submission.</a> </p> <p class=" ListL2" id="FAR_Part_14__d798e198"> <a class="xref fm:TOC" href="#FAR_14_303" title="14.303 Modification or withdrawal of bids." aria-label="14.303 Modification or withdrawal of bids.. Link 45">14.303 Modification or withdrawal of bids.</a> </p> <p class=" ListL2" id="FAR_Part_14__d798e202"> <a class="xref fm:TOC" href="#FAR_14_304" title="14.304 Submission, modification, and withdrawal of bids." aria-label="14.304 Submission, modification, and withdrawal of bids.. Link 46">14.304 Submission, modification, and withdrawal of bids.</a> </p> <p class="Subpart ListL1" id="FAR_Part_14__d798e206"> <a class="xref fm:TOC" href="#FAR_Subpart_14_4" title="Subpart 14.4 - Opening of Bids and Award of Contract" aria-label="Subpart 14.4 - Opening of Bids and Award of Contract. Link 47">Subpart 14.4 - Opening of Bids and Award of Contract</a> </p> <p class=" ListL2" id="FAR_Part_14__d798e211"> <a class="xref fm:TOC" href="#FAR_14_400" title="14.400 Scope of subpart." aria-label="14.400 Scope of subpart.. Link 48">14.400 Scope of subpart.</a> </p> <p class=" ListL2" id="FAR_Part_14__d798e215"> <a class="xref fm:TOC" href="#FAR_14_401" title="14.401 Receipt and safeguarding of bids." aria-label="14.401 Receipt and safeguarding of bids.. Link 49">14.401 Receipt and safeguarding of bids.</a> </p> <p class=" ListL2" id="FAR_Part_14__d798e219"> <a class="xref fm:TOC" href="#FAR_14_402" title="14.402 Opening of bids." aria-label="14.402 Opening of bids.. Link 50">14.402 Opening of bids.</a> </p> <p class=" ListL3" id="FAR_Part_14__d798e224"> <a class="xref fm:TOC" href="#FAR_14_402_1" title="14.402-1 Unclassified bids." aria-label="14.402-1 Unclassified bids.. Link 51">14.402-1 Unclassified bids.</a> </p> <p class=" ListL3" id="FAR_Part_14__d798e228"> <a class="xref fm:TOC" href="#FAR_14_402_2" title="14.402-2 Classified bids." aria-label="14.402-2 Classified bids.. Link 52">14.402-2 Classified bids.</a> </p> <p class=" ListL3" id="FAR_Part_14__d798e232"> <a class="xref fm:TOC" href="#FAR_14_402_3" title="14.402-3 Postponement of openings." aria-label="14.402-3 Postponement of openings.. Link 53">14.402-3 Postponement of openings.</a> </p> <p class=" ListL2" id="FAR_Part_14__d798e236"> <a class="xref fm:TOC" href="#FAR_14_403" title="14.403 Recording of bids." aria-label="14.403 Recording of bids.. Link 54">14.403 Recording of bids.</a> </p> <p class=" ListL2" id="FAR_Part_14__d798e240"> <a class="xref fm:TOC" href="#FAR_14_404" title="14.404 Rejection of bids." aria-label="14.404 Rejection of bids.. Link 55">14.404 Rejection of bids.</a> </p> <p class=" ListL3" id="FAR_Part_14__d798e245"> <a class="xref fm:TOC" href="#FAR_14_404_1" title="14.404-1 Cancellation of invitations after opening." aria-label="14.404-1 Cancellation of invitations after opening.. Link 56">14.404-1 Cancellation of invitations after opening.</a> </p> <p class=" ListL3" id="FAR_Part_14__d798e249"> <a class="xref fm:TOC" href="#FAR_14_404_2" title="14.404-2 Rejection of individual bids." aria-label="14.404-2 Rejection of individual bids.. Link 57">14.404-2 Rejection of individual bids.</a> </p> <p class=" ListL3" id="FAR_Part_14__d798e253"> <a class="xref fm:TOC" href="#FAR_14_404_3" title="14.404-3 Notice to bidders of rejection of all bids." aria-label="14.404-3 Notice to bidders of rejection of all bids.. Link 58">14.404-3 Notice to bidders of rejection of all bids.</a> </p> <p class=" ListL3" id="FAR_Part_14__d798e257"> <a class="xref fm:TOC" href="#FAR_14_404_4" title="14.404-4 Restrictions on disclosure of descriptive literature." aria-label="14.404-4 Restrictions on disclosure of descriptive literature.. Link 59">14.404-4 Restrictions on disclosure of descriptive literature.</a> </p> <p class=" ListL3" id="FAR_Part_14__d798e261"> <a class="xref fm:TOC" href="#FAR_14_404_5" title="14.404-5 All or none qualifications." aria-label="14.404-5 All or none qualifications.. Link 60">14.404-5 All or none qualifications.</a> </p> <p class=" ListL2" id="FAR_Part_14__d798e265"> <a class="xref fm:TOC" href="#FAR_14_405" title="14.405 Minor informalities or irregularities in bids." aria-label="14.405 Minor informalities or irregularities in bids.. Link 61">14.405 Minor informalities or irregularities in bids.</a> </p> <p class=" ListL2" id="FAR_Part_14__d798e269"> <a class="xref fm:TOC" href="#FAR_14_406" title="14.406 Receipt of an unreadable electronic bid." aria-label="14.406 Receipt of an unreadable electronic bid.. Link 62">14.406 Receipt of an unreadable electronic bid.</a> </p> <p class=" ListL2" id="FAR_Part_14__d798e273"> <a class="xref fm:TOC" href="#FAR_14_407" title="14.407 Mistakes in bids." aria-label="14.407 Mistakes in bids.. Link 63">14.407 Mistakes in bids.</a> </p> <p class=" ListL3" id="FAR_Part_14__d798e278"> <a class="xref fm:TOC" href="#FAR_14_407_1" title="14.407-1 General." aria-label="14.407-1 General.. Link 64">14.407-1 General.</a> </p> <p class=" ListL3" id="FAR_Part_14__d798e282"> <a class="xref fm:TOC" href="#FAR_14_407_2" title="14.407-2 Apparent clerical mistakes." aria-label="14.407-2 Apparent clerical mistakes.. Link 65">14.407-2 Apparent clerical mistakes.</a> </p> <p class=" ListL3" id="FAR_Part_14__d798e286"> <a class="xref fm:TOC" href="#FAR_14_407_3" title="14.407-3 Other mistakes disclosed before award." aria-label="14.407-3 Other mistakes disclosed before award.. Link 66">14.407-3 Other mistakes disclosed before award.</a> </p> <p class=" ListL3" id="FAR_Part_14__d798e290"> <a class="xref fm:TOC" href="#FAR_14_407_4" title="14.407-4 Mistakes after award." aria-label="14.407-4 Mistakes after award.. Link 67">14.407-4 Mistakes after award.</a> </p> <p class=" ListL2" id="FAR_Part_14__d798e294"> <a class="xref fm:TOC" href="#FAR_14_408" title="14.408 Award." aria-label="14.408 Award.. Link 68">14.408 Award.</a> </p> <p class=" ListL3" id="FAR_Part_14__d798e299"> <a class="xref fm:TOC" href="#FAR_14_408_1" title="14.408-1 General." aria-label="14.408-1 General.. Link 69">14.408-1 General.</a> </p> <p class=" ListL3" id="FAR_Part_14__d798e303"> <a class="xref fm:TOC" href="#FAR_14_408_2" title="14.408-2 Responsible bidder-reasonableness of price." aria-label="14.408-2 Responsible bidder-reasonableness of price.. Link 70">14.408-2 Responsible bidder-reasonableness of price.</a> </p> <p class=" ListL3" id="FAR_Part_14__d798e307"> <a class="xref fm:TOC" href="#FAR_14_408_3" title="14.408-3 Prompt payment discounts." aria-label="14.408-3 Prompt payment discounts.. Link 71">14.408-3 Prompt payment discounts.</a> </p> <p class=" ListL3" id="FAR_Part_14__d798e311"> <a class="xref fm:TOC" href="#FAR_14_408_4" title="14.408-4 Economic price adjustment." aria-label="14.408-4 Economic price adjustment.. Link 72">14.408-4 Economic price adjustment.</a> </p> <p class=" ListL3" id="FAR_Part_14__d798e315"> <a class="xref fm:TOC" href="#FAR_14_408_5" title="14.408-5 [Reserved]" aria-label="14.408-5 [Reserved]. Link 73">14.408-5 [Reserved]</a> </p> <p class=" ListL3" id="FAR_Part_14__d798e319"> <a class="xref fm:TOC" href="#FAR_14_408_6" title="14.408-6 Equal low bids." aria-label="14.408-6 Equal low bids.. Link 74">14.408-6 Equal low bids.</a> </p> <p class=" ListL3" id="FAR_Part_14__d798e323"> <a class="xref fm:TOC" href="#FAR_14_408_7" title="14.408-7 Documentation of award." aria-label="14.408-7 Documentation of award.. Link 75">14.408-7 Documentation of award.</a> </p> <p class=" ListL3" id="FAR_Part_14__d798e327"> <a class="xref fm:TOC" href="#FAR_14_408_8" title="14.408-8 Protests against award." aria-label="14.408-8 Protests against award.. Link 76">14.408-8 Protests against award.</a> </p> <p class=" ListL2" id="FAR_Part_14__d798e331"> <a class="xref fm:TOC" href="#FAR_14_409" title="14.409 Information to bidders." aria-label="14.409 Information to bidders.. Link 77">14.409 Information to bidders.</a> </p> <p class=" ListL3" id="FAR_Part_14__d798e336"> <a class="xref fm:TOC" href="#FAR_14_409_1" title="14.409-1 Award of unclassified contracts." aria-label="14.409-1 Award of unclassified contracts.. Link 78">14.409-1 Award of unclassified contracts.</a> </p> <p class=" ListL3" id="FAR_Part_14__d798e340"> <a class="xref fm:TOC" href="#FAR_14_409_2" title="14.409-2 Award of classified contracts." aria-label="14.409-2 Award of classified contracts.. Link 79">14.409-2 Award of classified contracts.</a> </p> <p class="Subpart ListL1" id="FAR_Part_14__d798e344"> <a class="xref fm:TOC" href="#FAR_Subpart_14_5" title="Subpart 14.5 - Two-Step Sealed Bidding" aria-label="Subpart 14.5 - Two-Step Sealed Bidding. Link 80">Subpart 14.5 - Two-Step Sealed Bidding</a> </p> <p class=" ListL2" id="FAR_Part_14__d798e349"> <a class="xref fm:TOC" href="#FAR_14_501" title="14.501 General." aria-label="14.501 General.. Link 81">14.501 General.</a> </p> <p class=" ListL2" id="FAR_Part_14__d798e353"> <a class="xref fm:TOC" href="#FAR_14_502" title="14.502 Conditions for use." aria-label="14.502 Conditions for use.. Link 82">14.502 Conditions for use.</a> </p> <p class=" ListL2" id="FAR_Part_14__d798e357"> <a class="xref fm:TOC" href="#FAR_14_503" title="14.503 Procedures." aria-label="14.503 Procedures.. Link 83">14.503 Procedures.</a> </p> <p class=" ListL3" id="FAR_Part_14__d798e362"> <a class="xref fm:TOC" href="#FAR_14_503_1" title="14.503-1 Step one." aria-label="14.503-1 Step one.. Link 84">14.503-1 Step one.</a> </p> <p class=" ListL3" id="FAR_Part_14__d798e366"> <a class="xref fm:TOC" href="#FAR_14_503_2" title="14.503-2 Step two." aria-label="14.503-2 Step two.. Link 85">14.503-2 Step two.</a> </p> </div> <nav role="navigation" class="related-links"><div class="familylinks"><div class="parentlink"><strong>Parent topic:</strong> <a class="link FAR_3 FAR_Subchapter_CNoPropFAR_3.htmlsubtopic" href="/far/far3" title="Federal Acquisition Regulation" aria-label="Federal Acquisition Regulation. Link 86">Federal Acquisition Regulation</a></div></div></nav><article class="topic concept TORP" aria-labelledby="ariaid-title2" id="FAR_14_000" data-part="section" data-part-number="14.000"> <h2 class="title topictitle2" id="ariaid-title2"> <span class="ph autonumber">14.000</span> Scope of part.</h2> <div class="body conbody"> <p class="p">This part prescribes-</p> <p class=" ListL1" id="FAR_14_000__d803e12"> <span class="ph autonumber">(a)</span> The basic requirements of <i data-tippy-content="Contracting means purchasing, renting, leasing, or otherwise obtaining supplies or services from nonfederal sources. Contracting includes description (but not determination) of supplies and services required, selection and solicitation of sources, preparation and award of contracts, and all phases of contract administration. It does not include making grants or cooperative agreements." class="agov-definition">contracting</i> for <i data-tippy-content="Supplies means all property except land or interest in land. It includes (but is not limited to) public works, buildings, and facilities; ships, floating equipment, and vessels of every character, type, and description, together with parts and accessories; aircraft and aircraft parts, accessories, and equipment; machine tools; and the alteration or installation of any of the foregoing." class="agov-definition">supplies</i> and services (including <i data-tippy-content='Construction means construction, alteration, or repair (including dredging, excavating, and painting) of buildings, structures, or other real property. For purposes of this definition, the terms "buildings, structures, or other real property" include, but are not limited to, improvements of all types, such as bridges, dams, plants, highways, parkways, streets, subways, tunnels, sewers, mains, power lines, cemeteries, pumping stations, railways, airport facilities, terminals, docks, piers, wharves, ways, lighthouses, buoys, jetties, breakwaters, levees, canals, and channels. Construction does not include the manufacture, production, furnishing, construction, alteration, repair, processing, or assembling of vessels, aircraft, or other kinds of personal property (except that for use in subpart 22.5, see the definition at 22.502).' class="agov-definition">construction</i>) by sealed bidding;</p> <p class=" ListL1" id="FAR_14_000__d803e17"> <span class="ph autonumber">(b)</span> The information to be included in the <i data-tippy-content='Solicitation means any request to submit offers or quotations to the Government. Solicitations under sealed bid procedures are called "invitations for bids." Solicitations under negotiated procedures are called "requests for proposals." Solicitations under simplified acquisition procedures may require submission of either a quotation or an offer.' class="agov-definition">solicitation</i> (invitation for bids);</p> <p class=" ListL1" id="FAR_14_000__d803e22"> <span class="ph autonumber">(c)</span> Procedures concerning the submission of bids;</p> <p class=" ListL1" id="FAR_14_000__d803e27"> <span class="ph autonumber">(d)</span> Requirements for opening and evaluating bids and awarding contracts; and</p> <p class=" ListL1" id="FAR_14_000__d803e32"> <span class="ph autonumber">(e)</span> Procedures for two-step sealed bidding.</p> </div> </article> <article class="topic ANYWHERE" aria-labelledby="ariaid-title3" id="FAR_Subpart_14_1" data-part="subpart" data-part-number="14.1"> <h2 class="title topictitle2 Subpart" id="ariaid-title3"> <span class="ph autonumber">Subpart 14.1</span> - Use of Sealed Bidding</h2> <article class="topic concept nested2" aria-labelledby="ariaid-title4" id="FAR_14_101" data-part="section" data-part-number="14.101"> <h3 class="title topictitle3" id="ariaid-title4"> <span class="ph autonumber">14.101</span> Elements of sealed bidding.</h3> <div class="body conbody"> <p class="p">Sealed bidding is a method of <i data-tippy-content="Contracting means purchasing, renting, leasing, or otherwise obtaining supplies or services from nonfederal sources. Contracting includes description (but not determination) of supplies and services required, selection and solicitation of sources, preparation and award of contracts, and all phases of contract administration. It does not include making grants or cooperative agreements." class="agov-definition">contracting</i> that employs competitive bids, public opening of bids, and awards. The following steps are involved:</p> <p class=" ListL1" id="FAR_14_101__d805e12"> <span class="ph autonumber">(a)</span> <em class="ph i">Preparation of invitations for bids</em>. Invitations <i data-tippy-content='Must (see "shall").' class="agov-definition">must</i> describe the requirements of the Government clearly, accurately, and completely. Unnecessarily restrictive specifications or requirements that might unduly limit the number of bidders are prohibited. The invitation includes all documents (whether attached or incorporated by reference) furnished prospective bidders for the purpose of bidding.</p> <p class=" ListL1" id="FAR_14_101__d805e19"> <span class="ph autonumber">(b)</span> <em class="ph i">Publicizing the invitation for bids</em>. Invitations <i data-tippy-content='Must (see "shall").' class="agov-definition">must</i> be publicized through distribution to prospective bidders, posting in public places, and such other means as <i data-tippy-content='May denotes the permissive. However, the words "no person may..." mean that no person is required, authorized, or permitted to do the act described.' class="agov-definition">may</i> be appropriate. Publicizing <i data-tippy-content='Must (see "shall").' class="agov-definition">must</i> occur a sufficient time before public opening of bids to enable prospective bidders to prepare and submit bids.</p> <p class=" ListL1" id="FAR_14_101__d805e26"> <span class="ph autonumber">(c)</span> <em class="ph i">Submission of bids</em>. Bidders <i data-tippy-content='Must (see "shall").' class="agov-definition">must</i> submit sealed bids to be opened at the time and place stated in the <i data-tippy-content='Solicitation means any request to submit offers or quotations to the Government. Solicitations under sealed bid procedures are called "invitations for bids." Solicitations under negotiated procedures are called "requests for proposals." Solicitations under simplified acquisition procedures may require submission of either a quotation or an offer.' class="agov-definition">solicitation</i> for the public opening of bids.</p> <p class=" ListL1" id="FAR_14_101__d805e33"> <span class="ph autonumber">(d)</span> <em class="ph i">Evaluation of bids</em>. Bids <i data-tippy-content="Shall denotes the imperative." class="agov-definition">shall</i> be evaluated without discussions.</p> <p class=" ListL1" id="FAR_14_101__d805e40"> <span class="ph autonumber">(e)</span> <em class="ph i">Contract award</em>. After bids are publicly opened, an award will be made with reasonable promptness to that responsible bidder whose bid, conforming to the invitation for bids, will be most advantageous to the Government, considering only price and the price-related factors included in the invitation.</p> </div> </article> <article class="topic concept nested2" aria-labelledby="ariaid-title5" id="FAR_14_102" data-part="section" data-part-number="14.102"> <h3 class="title topictitle3" id="ariaid-title5"> <span class="ph autonumber">14.102</span> [Reserved]</h3> </article> <article class="topic concept nested2" aria-labelledby="ariaid-title6" id="FAR_14_103" data-part="section" data-part-number="14.103"> <h3 class="title topictitle3" id="ariaid-title6"> <span class="ph autonumber">14.103</span> Policy.</h3> <article class="topic concept nested3" aria-labelledby="ariaid-title7" id="FAR_14_103_1" data-part="subsection" data-part-number="14.103-1"> <h4 class="title topictitle4" id="ariaid-title7"> <span class="ph autonumber">14.103-1</span> General.</h4> <div class="body conbody"> <p class=" ListL1" id="FAR_14_103_1__d808e10"> <span class="ph autonumber">(a)</span> Sealed bidding <i data-tippy-content="Shall denotes the imperative." class="agov-definition">shall</i> be used whenever the conditions in <a class="xref fm:ParaNumOnly" href="/far/part-6#FAR_6_401" title="6.401" aria-label="6.401. Link 87">6.401</a>(a) are met. This requirement applies to any proposed contract action under <a class="xref fm:Part" href="/far/part-6#FAR_Part_6" title="part  6" aria-label="part聽 6. Link 88">part  6</a>.</p> <p class=" ListL1" id="FAR_14_103_1__d808e21"> <span class="ph autonumber">(b)</span> Sealed bidding <i data-tippy-content='May denotes the permissive. However, the words "no person may..." mean that no person is required, authorized, or permitted to do the act described.' class="agov-definition">may</i> be used for <i data-tippy-content="Classified acquisition means an acquisition in which offerors must have access to classified information to properly submit an offer or quotation, to understand the performance requirements, or to perform the contract." class="agov-definition">classified acquisitions</i> if its use does not violate agency security requirements.</p> <p class=" ListL1" id="FAR_14_103_1__d808e26"> <span class="ph autonumber">(c)</span> The policy for <i data-tippy-content="Pricing means the process of establishing a reasonable amount or amounts to be paid for supplies or services." class="agov-definition">pricing</i> modifications of sealed bid contract appears in <a class="xref fm:ParaNumOnly" href="/far/part-15#FAR_15_403_4" title="15.403-4" aria-label="15.403-4. Link 89">15.403-4</a>(a)(1)(iii).</p> </div> </article> <article class="topic concept nested3" aria-labelledby="ariaid-title8" id="FAR_14_103_2" data-part="subsection" data-part-number="14.103-2"> <h4 class="title topictitle4" id="ariaid-title8"> <span class="ph autonumber">14.103-2</span> Limitations.</h4> <div class="body conbody"> <p class="p">No awards <i data-tippy-content="Shall denotes the imperative." class="agov-definition">shall</i> be made as a result of sealed bidding unless-</p> <p class=" ListL1" id="FAR_14_103_2__d809e12"> <span class="ph autonumber">(a)</span> Bids have been solicited as required by <a class="xref fm:Subpart" href="#FAR_Subpart_14_2" title="subpart  14.2" aria-label="subpart聽 14.2. Link 90">subpart  14.2</a>;</p> <p class=" ListL1" id="FAR_14_103_2__d809e20"> <span class="ph autonumber">(b)</span> Bids have been submitted as required by <a class="xref fm:Subpart" href="#FAR_Subpart_14_3" title="subpart  14.3" aria-label="subpart聽 14.3. Link 91">subpart  14.3</a>;</p> <p class=" ListL1" id="FAR_14_103_2__d809e28"> <span class="ph autonumber">(c)</span> The requirements of <a class="xref fm:ParaNumOnly" href="/far/part-1#FAR_1_602_1" title="1.602-1" aria-label="1.602-1. Link 92">1.602-1</a>(b) and <a class="xref fm:Part" href="/far/part-6#FAR_Part_6" title="part  6" aria-label="part聽 6. Link 88">part  6</a> have been met; and</p> <p class=" ListL1" id="FAR_14_103_2__d809e39"> <span class="ph autonumber">(d)</span> An award is made to the responsible bidder (see <a class="xref fm:ParaNumOnly" href="/far/part-9#FAR_Subpart_9_1" title="9.1" aria-label="9.1. Link 94">9.1</a>) whose bid is responsive to the terms of the invitation for bids and is most advantageous to the Government, considering only price and the price related factors included in the invitation, as provided in <a class="xref fm:Subpart" href="#FAR_Subpart_14_4" title="subpart  14.4" aria-label="subpart聽 14.4. Link 95">subpart  14.4</a>.</p> </div> </article> </article> <article class="topic concept nested2" aria-labelledby="ariaid-title9" id="FAR_14_104" data-part="section" data-part-number="14.104"> <h3 class="title topictitle3" id="ariaid-title9"> <span class="ph autonumber">14.104</span> Types of contracts.</h3> <div class="body conbody"> <p class="p" id="FAR_14_104__d804e8">Firm-fixed-price contracts <i data-tippy-content="Shall denotes the imperative." class="agov-definition">shall</i> be used when the method of <i data-tippy-content="Contracting means purchasing, renting, leasing, or otherwise obtaining supplies or services from nonfederal sources. Contracting includes description (but not determination) of supplies and services required, selection and solicitation of sources, preparation and award of contracts, and all phases of contract administration. It does not include making grants or cooperative agreements." class="agov-definition">contracting</i> is sealed bidding, except that fixed-price contracts with economic price adjustment clauses <i data-tippy-content='May denotes the permissive. However, the words "no person may..." mean that no person is required, authorized, or permitted to do the act described.' class="agov-definition">may</i> be used if authorized in accordance with <a class="xref fm:ParaNumOnly" href="/far/part-16#FAR_16_203" title="16.203" aria-label="16.203. Link 96">16.203</a> when some flexibility is necessary and feasible. Such clauses <i data-tippy-content='Must (see "shall").' class="agov-definition">must</i> afford all bidders an equal opportunity to bid.</p> </div> </article> <article class="topic concept nested2" aria-labelledby="ariaid-title10" id="FAR_14_105" data-part="section" data-part-number="14.105"> <h3 class="title topictitle3" id="ariaid-title10"> <span class="ph autonumber">14.105</span> Solicitations for informational or planning purposes.</h3> <div class="body conbody"> <p class="p" id="FAR_14_105__d805e8">(See <a class="xref fm:ParaNumOnly" href="/far/part-15#FAR_15_201" title="15.201" aria-label="15.201. Link 97">15.201</a>(e).)</p> </div> </article> </article> <article class="topic nested1" aria-labelledby="ariaid-title11" id="FAR_Subpart_14_2" data-part="subpart" data-part-number="14.2"> <h2 class="title topictitle2 Subpart" id="ariaid-title11"> <span class="ph autonumber">Subpart 14.2</span> - Solicitation of Bids</h2> <article class="topic concept nested2" aria-labelledby="ariaid-title12" id="FAR_14_201" data-part="section" data-part-number="14.201"> <h3 class="title topictitle3" id="ariaid-title12"> <span class="ph autonumber">14.201</span> Preparation of invitations for bids.</h3> <article class="topic concept nested3" aria-labelledby="ariaid-title13" id="FAR_14_201_1" data-part="subsection" data-part-number="14.201-1"> <h4 class="title topictitle4" id="ariaid-title13"> <span class="ph autonumber">14.201-1</span> Uniform contract format.</h4> <div class="body conbody"> <p class=" ListL1" id="FAR_14_201_1__d814e10"> <span class="ph autonumber">(a)</span> <i data-tippy-content='Contracting officer means a person with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings. The term includes certain authorized representatives of the contracting officer acting within the limits of their authority as delegated by the contracting officer. "Administrative contracting officer (ACO)" refers to a contracting officer who is administering contracts. "Termination contracting officer (TCO)" refers to a contracting officer who is settling terminated contracts. A single contracting officer may be responsible for duties in any or all of these areas. Reference in this regulation (48 CFR chapter 1) to administrative contracting officer or termination contracting officer does not-(1) Require that a duty be performed at a particular office or activity; or(2) Restrict in any way a contracting officer in the performance of any duty properly assigned.' class="agov-definition">Contracting officers</i> <i data-tippy-content="Shall denotes the imperative." class="agov-definition">shall</i> prepare invitations for bids and contracts using the uniform contract format outlined in Table 14-1 to the maximum practicable extent. The use of the format facilitates preparation of the <i data-tippy-content='Solicitation means any request to submit offers or quotations to the Government. Solicitations under sealed bid procedures are called "invitations for bids." Solicitations under negotiated procedures are called "requests for proposals." Solicitations under simplified acquisition procedures may require submission of either a quotation or an offer.' class="agov-definition">solicitation</i> and contract as well as reference to, and use of, those documents by bidders and contractors. It need not be used for <i data-tippy-content="Acquisition means the acquiring by contract with appropriated funds of supplies or services (including construction) by and for the use of the Federal Government through purchase or lease, whether the supplies or services are already in existence or must be created, developed, demonstrated, and evaluated. Acquisition begins at the point when agency needs are established and includes the description of requirements to satisfy agency needs, solicitation and selection of sources, award of contracts, contract financing, contract performance, contract administration, and those technical and management functions directly related to the process of fulfilling agency needs by contract." class="agov-definition">acquisition</i> of the following:</p> <p class=" ListL2" id="FAR_14_201_1__d814e16"> <span class="ph autonumber">(1)</span> <i data-tippy-content='Construction means construction, alteration, or repair (including dredging, excavating, and painting) of buildings, structures, or other real property. For purposes of this definition, the terms "buildings, structures, or other real property" include, but are not limited to, improvements of all types, such as bridges, dams, plants, highways, parkways, streets, subways, tunnels, sewers, mains, power lines, cemeteries, pumping stations, railways, airport facilities, terminals, docks, piers, wharves, ways, lighthouses, buoys, jetties, breakwaters, levees, canals, and channels. Construction does not include the manufacture, production, furnishing, construction, alteration, repair, processing, or assembling of vessels, aircraft, or other kinds of personal property (except that for use in subpart 22.5, see the definition at 22.502).' class="agov-definition">Construction</i> (see <a class="xref fm:Part" href="/far/part-36#FAR_Part_36" title="part  36" aria-label="part聽 36. Link 98">part  36</a>).</p> <p class=" ListL2" id="FAR_14_201_1__d814e24"> <span class="ph autonumber">(2)</span> Shipbuilding (including design, <i data-tippy-content='Construction means construction, alteration, or repair (including dredging, excavating, and painting) of buildings, structures, or other real property. For purposes of this definition, the terms "buildings, structures, or other real property" include, but are not limited to, improvements of all types, such as bridges, dams, plants, highways, parkways, streets, subways, tunnels, sewers, mains, power lines, cemeteries, pumping stations, railways, airport facilities, terminals, docks, piers, wharves, ways, lighthouses, buoys, jetties, breakwaters, levees, canals, and channels. Construction does not include the manufacture, production, furnishing, construction, alteration, repair, processing, or assembling of vessels, aircraft, or other kinds of personal property (except that for use in subpart 22.5, see the definition at 22.502).' class="agov-definition">construction</i>, and conversion), ship overhaul, and ship repair.</p> <p class=" ListL2" id="FAR_14_201_1__d814e29"> <span class="ph autonumber">(3)</span> Subsistence items.</p> <p class=" ListL2" id="FAR_14_201_1__d814e34"> <span class="ph autonumber">(4)</span> <i data-tippy-content="Supplies means all property except land or interest in land. It includes (but is not limited to) public works, buildings, and facilities; ships, floating equipment, and vessels of every character, type, and description, together with parts and accessories; aircraft and aircraft parts, accessories, and equipment; machine tools; and the alteration or installation of any of the foregoing." class="agov-definition">Supplies</i> or services requiring special contract forms prescribed elsewhere in this regulation that are inconsistent with the uniform contract format.</p> <p class=" ListL2" id="FAR_14_201_1__d814e39"> <span class="ph autonumber">(5)</span> Firm-fixed-price or fixed-price with economic price adjustment <i data-tippy-content="Acquisition means the acquiring by contract with appropriated funds of supplies or services (including construction) by and for the use of the Federal Government through purchase or lease, whether the supplies or services are already in existence or must be created, developed, demonstrated, and evaluated. Acquisition begins at the point when agency needs are established and includes the description of requirements to satisfy agency needs, solicitation and selection of sources, award of contracts, contract financing, contract performance, contract administration, and those technical and management functions directly related to the process of fulfilling agency needs by contract." class="agov-definition">acquisitions</i> that use the simplified contract format (see <a class="xref fm:ParaNumOnly" href="#FAR_14_201_9" title="14.201-9" aria-label="14.201-9. Link 99">14.201-9</a>).</p> <p class=" ListL1" id="FAR_14_201_1__d814e47"> <span class="ph autonumber">(b)</span> Information suitable for inclusion in invitations for bids under the uniform contract format <i data-tippy-content="Shall denotes the imperative." class="agov-definition">shall</i> also be included in invitations for bids not subject to that format if applicable.</p> <p class=" ListL1" id="FAR_14_201_1__d814e52"> <span class="ph autonumber">(c)</span> <i data-tippy-content='Solicitation means any request to submit offers or quotations to the Government. Solicitations under sealed bid procedures are called "invitations for bids." Solicitations under negotiated procedures are called "requests for proposals." Solicitations under simplified acquisition procedures may require submission of either a quotation or an offer.' class="agov-definition">Solicitations</i> to which the uniform contract format applies <i data-tippy-content="Shall denotes the imperative." class="agov-definition">shall</i> include PartsI, II, III, and IV. If any section of the uniform contract format does not apply, the <i data-tippy-content='Contracting officer means a person with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings. The term includes certain authorized representatives of the contracting officer acting within the limits of their authority as delegated by the contracting officer. "Administrative contracting officer (ACO)" refers to a contracting officer who is administering contracts. "Termination contracting officer (TCO)" refers to a contracting officer who is settling terminated contracts. A single contracting officer may be responsible for duties in any or all of these areas. Reference in this regulation (48 CFR chapter 1) to administrative contracting officer or termination contracting officer does not-(1) Require that a duty be performed at a particular office or activity; or(2) Restrict in any way a contracting officer in the performance of any duty properly assigned.' class="agov-definition">contracting officer</i> <i data-tippy-content="Should means an expected course of action or policy that is to be followed unless inappropriate for a particular circumstance." class="agov-definition">should</i> so mark that section in the <i data-tippy-content='Solicitation means any request to submit offers or quotations to the Government. Solicitations under sealed bid procedures are called "invitations for bids." Solicitations under negotiated procedures are called "requests for proposals." Solicitations under simplified acquisition procedures may require submission of either a quotation or an offer.' class="agov-definition">solicitation</i>. Upon award, the <i data-tippy-content='Contracting officer means a person with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings. The term includes certain authorized representatives of the contracting officer acting within the limits of their authority as delegated by the contracting officer. "Administrative contracting officer (ACO)" refers to a contracting officer who is administering contracts. "Termination contracting officer (TCO)" refers to a contracting officer who is settling terminated contracts. A single contracting officer may be responsible for duties in any or all of these areas. Reference in this regulation (48 CFR chapter 1) to administrative contracting officer or termination contracting officer does not-(1) Require that a duty be performed at a particular office or activity; or(2) Restrict in any way a contracting officer in the performance of any duty properly assigned.' class="agov-definition">contracting officer</i> <i data-tippy-content="Shall denotes the imperative." class="agov-definition">shall</i> not physically include PartIV in the resulting contract, but <i data-tippy-content="Shall denotes the imperative." class="agov-definition">shall</i> retain it in the contract file. (See <a class="xref fm:ParaNumOnly" href="#FAR_14_201" title="14.201" aria-label="14.201. Link 100">14.201</a>(c).) Award by acceptance of a bid on the award portion of <a class="xref" href="https://www.gsa.gov/forms-library/solicitation-offer-and-award" target="_blank" title="Standard Form 33" aria-label="Standard聽Form聽33. Link 101">Standard Form 33</a>, <i data-tippy-content='Solicitation means any request to submit offers or quotations to the Government. Solicitations under sealed bid procedures are called "invitations for bids." Solicitations under negotiated procedures are called "requests for proposals." Solicitations under simplified acquisition procedures may require submission of either a quotation or an offer.' class="agov-definition">Solicitation</i>, <i data-tippy-content='Offer means a response to a solicitation that, if accepted, would bind the offeror to perform the resultant contract. Responses to invitations for bids (sealed bidding) are offers called "bids" or "sealed bids"; responses to requests for proposals (negotiation) are offers called "proposals"; however, responses to requests for quotations (simplified acquisition) are "quotations," not offers. For unsolicited proposals, see subpart 15.6.' class="agov-definition">Offer</i> and Award ( <a class="xref" href="https://www.gsa.gov/forms-library/solicitation-offer-and-award" target="_blank" title="SF 33" aria-label="SF聽33. Link 102">SF 33</a>), <a class="xref" href="https://www.gsa.gov/forms-library/awardcontract" target="_blank" title="Standard Form 26" aria-label="Standard聽Form聽26. Link 103">Standard Form 26</a>, Award/Contract ( <a class="xref" href="https://www.gsa.gov/forms-library/awardcontract" target="_blank" title="SF 26" aria-label="SF聽26. Link 104">SF 26</a>), or <a class="xref" href="https://www.gsa.gov/forms-library/solicitationcontract" target="_blank" title="Standard Form 1447" aria-label="Standard聽Form聽1447. Link 105">Standard Form 1447</a>, <i data-tippy-content='Solicitation means any request to submit offers or quotations to the Government. Solicitations under sealed bid procedures are called "invitations for bids." Solicitations under negotiated procedures are called "requests for proposals." Solicitations under simplified acquisition procedures may require submission of either a quotation or an offer.' class="agov-definition">Solicitation</i>/Contract ( <a class="xref" href="https://www.gsa.gov/forms-library/solicitationcontract" target="_blank" title="SF 1447" aria-label="SF聽1447. Link 106">SF 1447</a>), incorporates Section K, Representations, certifications, and other statements of bidders, in the resultant contract even though not physically attached. The representations and certifications <i data-tippy-content="Shall denotes the imperative." class="agov-definition">shall</i> be incorporated by reference in the contract by using <a class="xref fm:ParaNumOnly" href="/far/part-52#FAR_52_204_19" title="52.204-19" aria-label="52.204-19. Link 107">52.204-19</a> (see <a class="xref fm:ParaNumOnly" href="/far/part-4#FAR_4_1202" title="4.1202" aria-label="4.1202. Link 108">4.1202</a>(b)) or for <i data-tippy-content="Acquisition means the acquiring by contract with appropriated funds of supplies or services (including construction) by and for the use of the Federal Government through purchase or lease, whether the supplies or services are already in existence or must be created, developed, demonstrated, and evaluated. Acquisition begins at the point when agency needs are established and includes the description of requirements to satisfy agency needs, solicitation and selection of sources, award of contracts, contract financing, contract performance, contract administration, and those technical and management functions directly related to the process of fulfilling agency needs by contract." class="agov-definition">acquisitions</i> of <i data-tippy-content="Commercial product means— (1) A product, other than real property, that is of a type customarily used by the general public or by nongovernmental entities for purposes other than governmental purposes, and–(i) Has been sold, leased, or licensed to the general public; or(ii) Has been offered for sale, lease, or license to the general public;(2) A product that evolved from a product described in paragraph (1) of this definition through advances in technology or performance and that is not yet available in the commercial marketplace, but will be available in the commercial marketplace in time to satisfy the delivery requirements under a Government solicitation;(3) A product that would satisfy a criterion expressed in paragraph (1) or (2) of this definition, except for-(i) Modifications of a type customarily available in the commercial marketplace; or(ii) Minor modifications of a type not customarily available in the commercial marketplace made to meet Federal Government requirements. “Minor modifications” means modifications that do not significantly alter the nongovernmental function or essential physical characteristics of an item or component, or change the purpose of a process. Factors to be considered in determining whether a modification is minor include the value and size of the modification and the comparative value and size of the final product. Dollar values and percentages may be used as guideposts, but are not conclusive evidence that a modification is minor;(4) Any combination of products meeting the requirements of paragraph (1), (2), or (3) of this definition that are of a type customarily combined and sold in combination to the general public;(5) A product, or combination of products, referred to in paragraphs (1) through (4) of this definition, even though the product, or combination of products, is transferred between or among separate divisions, subsidiaries, or affiliates of a contractor; or(6) A nondevelopmental item, if the procuring agency determines the product was developed exclusively at private expense and sold in substantial quantities, on a competitive basis, to multiple State and local governments or to multiple foreign governments." class="agov-definition">commercial products</i> and <i data-tippy-content="Commercial service means— (1) Installation services, maintenance services, repair services, training services, and other services if–(i) Such services are procured for support of a commercial product as defined in this section, regardless of whether such services are provided by the same source or at the same time as the commercial product; and(ii) The source of such services provides similar services contemporaneously to the general public under terms and conditions similar to those offered to the Federal Government;(2) Services of a type offered and sold competitively in substantial quantities in the commercial marketplace based on established catalog or market prices for specific tasks performed or specific outcomes to be achieved and under standard commercial terms and conditions. For purposes of these services–(i)Catalog price means a price included in a catalog, price list, schedule, or other form that is regularly maintained by the manufacturer or vendor, is either published or otherwise available for inspection by customers, and states prices at which sales are currently, or were last, made to a significant number of buyers constituting the general public; and(ii)Market prices means current prices that are established in the course of ordinary trade between buyers and sellers free to bargain and that can be substantiated through competition or from sources independent of the offerors; or(3) A service referred to in paragraph (1) or (2) of this definition, even though the service is transferred between or among separate divisions, subsidiaries, or affiliates of a contractor." class="agov-definition">commercial services</i> see <a class="xref fm:ParaNumOnly" href="/far/part-52#FAR_52_212_4" title="52.212-4" aria-label="52.212-4. Link 109">52.212-4</a>(v).</p> <div class="agov-table-wrapper"><table class="table frame-top" id="FAR_14_201_1__i1110302"><caption><span class="title">Table 14-1 - Uniform Contract Format</span></caption><colgroup><col style="width:22%"><col style="width:78%"></colgroup><thead class="thead"> <tr> <th class="entry SmallCaps CellHeading_CtrSmallCaps align-center colsep-0 rowsep-0" id="FAR_14_201_1__i1110302__entry__1" aria-label="Section">Section</th> <th class="entry SmallCaps CellHeading_CtrSmallCaps align-center colsep-0 rowsep-0" id="FAR_14_201_1__i1110302__entry__2" aria-label="Title">Title</th> </tr> </thead><tbody class="tbody"> <tr> <td class="entry Underline CellBody_CtrUnderline align-center colsep-0 rowsep-0" headers="FAR_14_201_1__i1110302__entry__1 FAR_14_201_1__i1110302__entry__2 " colspan="2">PartI-The Schedule</td> </tr> <tr> <td class="entry colsep-0 rowsep-0" headers="FAR_14_201_1__i1110302__entry__1 "> <p class="p Ctr">A</p> </td> <td class="entry CellBody_Left align-left colsep-0 rowsep-0" headers="FAR_14_201_1__i1110302__entry__2 "><i data-tippy-content='Solicitation means any request to submit offers or quotations to the Government. Solicitations under sealed bid procedures are called "invitations for bids." Solicitations under negotiated procedures are called "requests for proposals." Solicitations under simplified acquisition procedures may require submission of either a quotation or an offer.' class="agov-definition">Solicitation</i>/contract form</td> </tr> <tr> <td class="entry colsep-0 rowsep-0" headers="FAR_14_201_1__i1110302__entry__1 "> <p class="p Ctr">B</p> </td> <td class="entry CellBody_Left align-left colsep-0 rowsep-0" headers="FAR_14_201_1__i1110302__entry__2 "><i data-tippy-content="Supplies means all property except land or interest in land. It includes (but is not limited to) public works, buildings, and facilities; ships, floating equipment, and vessels of every character, type, and description, together with parts and accessories; aircraft and aircraft parts, accessories, and equipment; machine tools; and the alteration or installation of any of the foregoing." class="agov-definition">Supplies</i> or services and prices</td> </tr> <tr> <td class="entry colsep-0 rowsep-0" headers="FAR_14_201_1__i1110302__entry__1 "> <p class="p Ctr">C</p> </td> <td class="entry CellBody_Left align-left colsep-0 rowsep-0" headers="FAR_14_201_1__i1110302__entry__2 ">Description/specifications</td> </tr> <tr> <td class="entry colsep-0 rowsep-0" headers="FAR_14_201_1__i1110302__entry__1 "> <p class="p Ctr">D</p> </td> <td class="entry CellBody_Left align-left colsep-0 rowsep-0" headers="FAR_14_201_1__i1110302__entry__2 ">Packaging and marking</td> </tr> <tr> <td class="entry colsep-0 rowsep-0" headers="FAR_14_201_1__i1110302__entry__1 "> <p class="p Ctr">E</p> </td> <td class="entry CellBody_Left align-left colsep-0 rowsep-0" headers="FAR_14_201_1__i1110302__entry__2 "><i data-tippy-content="Inspection means examining and testing supplies or services (including, when appropriate, raw materials, components, and intermediate assemblies) to determine whether they conform to contract requirements." class="agov-definition">Inspection</i> and acceptance</td> </tr> <tr> <td class="entry colsep-0 rowsep-0" headers="FAR_14_201_1__i1110302__entry__1 "> <p class="p Ctr">F</p> </td> <td class="entry CellBody_Left align-left colsep-0 rowsep-0" headers="FAR_14_201_1__i1110302__entry__2 ">Deliveries or performance</td> </tr> <tr> <td class="entry colsep-0 rowsep-0" headers="FAR_14_201_1__i1110302__entry__1 "> <p class="p Ctr">G</p> </td> <td class="entry CellBody_Left align-left colsep-0 rowsep-0" headers="FAR_14_201_1__i1110302__entry__2 ">Contract administration data</td> </tr> <tr> <td class="entry colsep-0 rowsep-0" headers="FAR_14_201_1__i1110302__entry__1 "> <p class="p Ctr">H</p> </td> <td class="entry CellBody_Left align-left colsep-0 rowsep-0" headers="FAR_14_201_1__i1110302__entry__2 ">Special contract requirements</td> </tr> <tr> <td class="entry Underline CellBody_CtrUnderline align-center colsep-0 rowsep-0" headers="FAR_14_201_1__i1110302__entry__1 FAR_14_201_1__i1110302__entry__2 " colspan="2">PartII-<i data-tippy-content='Contract clause or "clause" means a term or condition used in contracts or in both solicitations and contracts, and applying after contract award or both before and after award.' class="agov-definition">Contract Clauses</i></td> </tr> <tr> <td class="entry colsep-0 rowsep-0" headers="FAR_14_201_1__i1110302__entry__1 "> <p class="p Ctr">I</p> </td> <td class="entry CellBody_Left align-left colsep-0 rowsep-0" headers="FAR_14_201_1__i1110302__entry__2 "><i data-tippy-content='Contract clause or "clause" means a term or condition used in contracts or in both solicitations and contracts, and applying after contract award or both before and after award.' class="agov-definition">Contract clauses</i></td> </tr> <tr> <td class="entry Underline CellBody_CtrUnderline align-center colsep-0 rowsep-0" headers="FAR_14_201_1__i1110302__entry__1 FAR_14_201_1__i1110302__entry__2 " colspan="2">PartIII-List of Documents, Exhibits, and OtherAttachments</td> </tr> <tr> <td class="entry colsep-0 rowsep-0" headers="FAR_14_201_1__i1110302__entry__1 "> <p class="p Ctr">J</p> </td> <td class="entry CellBody_Left align-left colsep-0 rowsep-0" headers="FAR_14_201_1__i1110302__entry__2 ">List of documents, exhibits, and other attachments</td> </tr> <tr> <td class="entry Underline CellBody_CtrUnderline align-center colsep-0 rowsep-0" headers="FAR_14_201_1__i1110302__entry__1 FAR_14_201_1__i1110302__entry__2 " colspan="2">PartIV-Representations and Instructions</td> </tr> <tr> <td class="entry colsep-0 rowsep-0" headers="FAR_14_201_1__i1110302__entry__1 "> <p class="p Ctr">K</p> </td> <td class="entry CellBody_Left align-left colsep-0 rowsep-0" headers="FAR_14_201_1__i1110302__entry__2 ">Representations, certifications, and other statements of bidders</td> </tr> <tr> <td class="entry colsep-0 rowsep-0" headers="FAR_14_201_1__i1110302__entry__1 "> <p class="p Ctr">L</p> </td> <td class="entry CellBody_Left align-left colsep-0 rowsep-0" headers="FAR_14_201_1__i1110302__entry__2 ">Instructions, conditions, and notices to bidders</td> </tr> <tr> <td class="entry colsep-0 rowsep-0" headers="FAR_14_201_1__i1110302__entry__1 "> <p class="p Ctr">M</p> </td> <td class="entry CellBody_Left align-left colsep-0 rowsep-0" headers="FAR_14_201_1__i1110302__entry__2 ">Evaluation factors for award</td> </tr> </tbody></table></div> </div> </article> <article class="topic concept nested3" aria-labelledby="ariaid-title14" id="FAR_14_201_2" data-part="subsection" data-part-number="14.201-2"> <h4 class="title topictitle4" id="ariaid-title14"> <span class="ph autonumber">14.201-2</span> Part I—The Schedule.</h4> <div class="body conbody"> <p class="p">The <i data-tippy-content='Contracting officer means a person with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings. The term includes certain authorized representatives of the contracting officer acting within the limits of their authority as delegated by the contracting officer. "Administrative contracting officer (ACO)" refers to a contracting officer who is administering contracts. "Termination contracting officer (TCO)" refers to a contracting officer who is settling terminated contracts. A single contracting officer may be responsible for duties in any or all of these areas. Reference in this regulation (48 CFR chapter 1) to administrative contracting officer or termination contracting officer does not-(1) Require that a duty be performed at a particular office or activity; or(2) Restrict in any way a contracting officer in the performance of any duty properly assigned.' class="agov-definition">contracting officer</i> <i data-tippy-content="Shall denotes the imperative." class="agov-definition">shall</i> prepare the Schedule as follows:</p> <p class="p"></p><p class="Runin RuninRestart ListL1" id="FAR_14_201_2__d815e12"> <span class="ph autonumber">(a)</span> Section A, <i data-tippy-content='Solicitation means any request to submit offers or quotations to the Government. Solicitations under sealed bid procedures are called "invitations for bids." Solicitations under negotiated procedures are called "requests for proposals." Solicitations under simplified acquisition procedures may require submission of either a quotation or an offer.' class="agov-definition">Solicitation</i>/contract form.</p> <p class="RuninChild ListL2" id="FAR_14_201_2__d815e18"> <span class="ph autonumber">(1)</span> Prepare the invitation for bids on <a class="xref" href="https://www.gsa.gov/forms-library/solicitation-offer-and-award" target="_blank" title="SF 33" aria-label="SF聽33. Link 102">SF 33</a>, unless otherwise permitted by this regulation. The <a class="xref" href="https://www.gsa.gov/forms-library/solicitation-offer-and-award" target="_blank" title="SF 33" aria-label="SF聽33. Link 102">SF 33</a> is the first page of the <i data-tippy-content='Solicitation means any request to submit offers or quotations to the Government. Solicitations under sealed bid procedures are called "invitations for bids." Solicitations under negotiated procedures are called "requests for proposals." Solicitations under simplified acquisition procedures may require submission of either a quotation or an offer.' class="agov-definition">solicitation</i> and includes Section A of the uniform contract format. When the <a class="xref" href="https://www.gsa.gov/reference/forms/solicitationcontract" target="_blank" title="SF 1447" aria-label="SF聽1447. Link 112">SF 1447</a> is used as the <i data-tippy-content='Solicitation means any request to submit offers or quotations to the Government. Solicitations under sealed bid procedures are called "invitations for bids." Solicitations under negotiated procedures are called "requests for proposals." Solicitations under simplified acquisition procedures may require submission of either a quotation or an offer.' class="agov-definition">solicitation</i> document, the information in subdivisions (a)(2)(i) and (a)(2)(iv) of this subsection <i data-tippy-content="Shall denotes the imperative." class="agov-definition">shall</i> be inserted in block9 of the <a class="xref" href="https://www.gsa.gov/forms-library/solicitationcontract" target="_blank" title="SF 1447" aria-label="SF聽1447. Link 106">SF 1447</a>.</p> <p class=" ListL2" id="FAR_14_201_2__d815e35"> <span class="ph autonumber">(2)</span> When the <a class="xref" href="https://www.gsa.gov/forms-library/solicitation-offer-and-award" target="_blank" title="SF 33" aria-label="SF聽33. Link 102">SF 33</a> or <a class="xref" href="https://www.gsa.govhttps://www.gsa.gov/reference/forms/solicitationcontract" target="_blank" title="SF 1447" aria-label="SF聽1447. Link 115">SF 1447</a> is not used, include the following on the first page of the invitation for bids:</p> <p class=" ListL3" id="FAR_14_201_2__d815e47"> <span class="ph autonumber">(i)</span> Name, address, and location of issuing activity, including room and building where bids <i data-tippy-content='Must (see "shall").' class="agov-definition">must</i> be submitted.</p> <p class=" ListL3" id="FAR_14_201_2__d815e52"> <span class="ph autonumber">(ii)</span> Invitation for bids number.</p> <p class=" ListL3" id="FAR_14_201_2__d815e57"> <span class="ph autonumber">(iii)</span> Date of issuance.</p> <p class=" ListL3" id="FAR_14_201_2__d815e62"> <span class="ph autonumber">(iv)</span> Time specified for receipt of bids.</p> <p class=" ListL3" id="FAR_14_201_2__d815e67"> <span class="ph autonumber">(v)</span> Number of pages.</p> <p class=" ListL3" id="FAR_14_201_2__d815e72"> <span class="ph autonumber">(vi)</span> Requisition or other purchase authority.</p> <p class=" ListL3" id="FAR_14_201_2__d815e77"> <span class="ph autonumber">(vii)</span> Requirement for bidder to provide its name and complete address, including street, city, county, state, and ZIP code.</p> <p class=" ListL3" id="FAR_14_201_2__d815e82"> <span class="ph autonumber">(viii)</span> A statement that bidders <i data-tippy-content="Should means an expected course of action or policy that is to be followed unless inappropriate for a particular circumstance." class="agov-definition">should</i> include in the bid the address to which payment <i data-tippy-content="Should means an expected course of action or policy that is to be followed unless inappropriate for a particular circumstance." class="agov-definition">should</i> be mailed, if that address is different from that of the bidder.</p> <p class=" ListL1" id="FAR_14_201_2__d815e87"> <span class="ph autonumber">(b)</span> <em class="ph i">Section B, <i data-tippy-content="Supplies means all property except land or interest in land. It includes (but is not limited to) public works, buildings, and facilities; ships, floating equipment, and vessels of every character, type, and description, together with parts and accessories; aircraft and aircraft parts, accessories, and equipment; machine tools; and the alteration or installation of any of the foregoing." class="agov-definition">Supplies</i> or services and prices</em>. Include a brief description of the <i data-tippy-content="Supplies means all property except land or interest in land. It includes (but is not limited to) public works, buildings, and facilities; ships, floating equipment, and vessels of every character, type, and description, together with parts and accessories; aircraft and aircraft parts, accessories, and equipment; machine tools; and the alteration or installation of any of the foregoing." class="agov-definition">supplies</i> or services; <em class="ph i">e.g.</em>, <i data-tippy-content="Line item number means either a numeric or alphanumeric format to identify a line item." class="agov-definition">line item number</i>, national stock number/part number if applicable, title or name identifying the <i data-tippy-content="Supplies means all property except land or interest in land. It includes (but is not limited to) public works, buildings, and facilities; ships, floating equipment, and vessels of every character, type, and description, together with parts and accessories; aircraft and aircraft parts, accessories, and equipment; machine tools; and the alteration or installation of any of the foregoing." class="agov-definition">supplies</i> or services, and quantities (see <a class="xref fm:Part" href="/far/part-11#FAR_Part_11" title="part  11" aria-label="part聽 11. Link 116">part  11</a>). The <a class="xref" href="https://www.gsa.gov/forms-library/solicitation-offer-and-award" target="_blank" title="SF 33" aria-label="SF聽33. Link 102">SF 33</a> and the <a class="xref" href="https://www.gsa.gov/forms-library/solicitationcontract" target="_blank" title="SF 1447" aria-label="SF聽1447. Link 106">SF 1447</a> <i data-tippy-content='May denotes the permissive. However, the words "no person may..." mean that no person is required, authorized, or permitted to do the act described.' class="agov-definition">may</i> be supplemented as necessary by the OptionalForm336 ( <a class="xref" href="https://www.gsa.gov/forms-library/continuation-sheet" target="_blank" title="OF 336" aria-label="OF聽336. Link 119">OF 336</a>), Continuation Sheet.</p> <p class=" ListL1" id="FAR_14_201_2__d815e110"> <span class="ph autonumber">(c)</span> <em class="ph i">Section C, Description/specifications</em>. Include any description or specifications needed in addition to Section B to permit <i data-tippy-content="Full and open competition, when used with respect to a contract action, means that all responsible sources are permitted to compete." class="agov-definition">full and open competition</i> (see <a class="xref fm:Part" href="/far/part-11#FAR_Part_11" title="part  11" aria-label="part聽 11. Link 116">part  11</a>).</p> <p class=" ListL1" id="FAR_14_201_2__d815e120"> <span class="ph autonumber">(d)</span> <em class="ph i">Section D, Packaging and marking.</em> Provide packaging, packing, preservation, and marking requirements, if any.</p> <p class=" ListL1" id="FAR_14_201_2__d815e127"> <span class="ph autonumber">(e)</span> <em class="ph i">Section E, <i data-tippy-content="Inspection means examining and testing supplies or services (including, when appropriate, raw materials, components, and intermediate assemblies) to determine whether they conform to contract requirements." class="agov-definition">Inspection</i> and acceptance</em>. Include <i data-tippy-content="Inspection means examining and testing supplies or services (including, when appropriate, raw materials, components, and intermediate assemblies) to determine whether they conform to contract requirements." class="agov-definition">inspection</i>, acceptance, quality assurance, and reliability requirements (see <a class="xref fm:Part" href="/far/part-46#FAR_Part_46" title="part  46" aria-label="part聽 46. Link 121">part  46</a>, Quality Assurance).</p> <p class=" ListL1" id="FAR_14_201_2__d815e137"> <span class="ph autonumber">(f)</span> <em class="ph i">Section F, Deliveries or performance</em>. Specify the requirements for time, place, and method of delivery or performance (see <a class="xref fm:Subpart" href="/far/part-11#FAR_Subpart_11_4" title="subpart  11.4" aria-label="subpart聽 11.4. Link 122">subpart  11.4</a>, Delivery or Performance Schedules).</p> <p class=" ListL1" id="FAR_14_201_2__d815e147"> <span class="ph autonumber">(g)</span> <em class="ph i">Section G, Contract administration data</em>. Include any required accounting and appropriation data and any required contract administration information or instructions other than those on the <i data-tippy-content='Solicitation means any request to submit offers or quotations to the Government. Solicitations under sealed bid procedures are called "invitations for bids." Solicitations under negotiated procedures are called "requests for proposals." Solicitations under simplified acquisition procedures may require submission of either a quotation or an offer.' class="agov-definition">solicitation</i> form.</p> <p class=" ListL1" id="FAR_14_201_2__d815e154"> <span class="ph autonumber">(h)</span> <em class="ph i">Section H, Special contract requirements</em>. Include a clear statement of any special contract requirements that are not included in Section I, <i data-tippy-content='Contract clause or "clause" means a term or condition used in contracts or in both solicitations and contracts, and applying after contract award or both before and after award.' class="agov-definition">Contract clauses</i>, or in other sections of the uniform contract format.</p> </div> </article> <article class="topic concept nested3" aria-labelledby="ariaid-title15" id="FAR_14_201_3" data-part="subsection" data-part-number="14.201-3"> <h4 class="title topictitle4" id="ariaid-title15"> <span class="ph autonumber">14.201-3</span> PartII-Contract clauses.</h4> <div class="body conbody"> <p class="p"> <em class="ph i">Section I, <i data-tippy-content='Contract clause or "clause" means a term or condition used in contracts or in both solicitations and contracts, and applying after contract award or both before and after award.' class="agov-definition">Contract clauses</i></em>. The <i data-tippy-content='Contracting officer means a person with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings. The term includes certain authorized representatives of the contracting officer acting within the limits of their authority as delegated by the contracting officer. "Administrative contracting officer (ACO)" refers to a contracting officer who is administering contracts. "Termination contracting officer (TCO)" refers to a contracting officer who is settling terminated contracts. A single contracting officer may be responsible for duties in any or all of these areas. Reference in this regulation (48 CFR chapter 1) to administrative contracting officer or termination contracting officer does not-(1) Require that a duty be performed at a particular office or activity; or(2) Restrict in any way a contracting officer in the performance of any duty properly assigned.' class="agov-definition">contracting officer</i> <i data-tippy-content="Shall denotes the imperative." class="agov-definition">shall</i> include in this section the clauses required by law or by this regulation and any additional clauses expected to apply to any resulting contract, if these clauses are not required to be included in any other section of the uniform contract format.</p> </div> </article> <article class="topic concept nested3" aria-labelledby="ariaid-title16" id="FAR_14_201_4" data-part="subsection" data-part-number="14.201-4"> <h4 class="title topictitle4" id="ariaid-title16"> <span class="ph autonumber">14.201-4</span> PartIII-Documents, exhibits, and other attachments.</h4> <div class="body conbody"> <p class="p"> <em class="ph i">Section J, List of documents, exhibits, and other attachments.</em> The <i data-tippy-content='Contracting officer means a person with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings. The term includes certain authorized representatives of the contracting officer acting within the limits of their authority as delegated by the contracting officer. "Administrative contracting officer (ACO)" refers to a contracting officer who is administering contracts. "Termination contracting officer (TCO)" refers to a contracting officer who is settling terminated contracts. A single contracting officer may be responsible for duties in any or all of these areas. Reference in this regulation (48 CFR chapter 1) to administrative contracting officer or termination contracting officer does not-(1) Require that a duty be performed at a particular office or activity; or(2) Restrict in any way a contracting officer in the performance of any duty properly assigned.' class="agov-definition">contracting officer</i> <i data-tippy-content="Shall denotes the imperative." class="agov-definition">shall</i> list the title, date, and number of pages for each attached document.</p> </div> </article> <article class="topic concept nested3" aria-labelledby="ariaid-title17" id="FAR_14_201_5" data-part="subsection" data-part-number="14.201-5"> <h4 class="title topictitle4" id="ariaid-title17"> <span class="ph autonumber">14.201-5</span> PartIV-Representations and instructions.</h4> <div class="body conbody"> <p class="p">The <i data-tippy-content='Contracting officer means a person with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings. The term includes certain authorized representatives of the contracting officer acting within the limits of their authority as delegated by the contracting officer. "Administrative contracting officer (ACO)" refers to a contracting officer who is administering contracts. "Termination contracting officer (TCO)" refers to a contracting officer who is settling terminated contracts. A single contracting officer may be responsible for duties in any or all of these areas. Reference in this regulation (48 CFR chapter 1) to administrative contracting officer or termination contracting officer does not-(1) Require that a duty be performed at a particular office or activity; or(2) Restrict in any way a contracting officer in the performance of any duty properly assigned.' class="agov-definition">contracting officer</i> <i data-tippy-content="Shall denotes the imperative." class="agov-definition">shall</i> prepare the representations and instructions as follows:</p> <p class=" ListL1" id="FAR_14_201_5__d818e12"> <span class="ph autonumber">(a)</span> <em class="ph i">Section K, Representations, certifications, and other statements of bidders</em>. Include in this section those <i data-tippy-content='Solicitation means any request to submit offers or quotations to the Government. Solicitations under sealed bid procedures are called "invitations for bids." Solicitations under negotiated procedures are called "requests for proposals." Solicitations under simplified acquisition procedures may require submission of either a quotation or an offer.' class="agov-definition">solicitation</i> provisions that require representations, certifications, or the submission of other information by bidders.</p> <p class=" ListL1" id="FAR_14_201_5__d818e19"> <span class="ph autonumber">(b)</span> <em class="ph i">Section L, Instructions, conditions, and notices to bidders.</em> Insert in this section <i data-tippy-content='Solicitation means any request to submit offers or quotations to the Government. Solicitations under sealed bid procedures are called "invitations for bids." Solicitations under negotiated procedures are called "requests for proposals." Solicitations under simplified acquisition procedures may require submission of either a quotation or an offer.' class="agov-definition">solicitation</i> provisions and other information and instructions not required elsewhere to guide bidders. Invitations <i data-tippy-content="Shall denotes the imperative." class="agov-definition">shall</i> include the time and place for bid openings, and <i data-tippy-content="Shall denotes the imperative." class="agov-definition">shall</i> advise bidders that bids will be evaluated without discussions (see <a class="xref fm:ParaNumOnly" href="/far/part-52#FAR_52_214_10" title="52.214-10" aria-label="52.214-10. Link 123">52.214-10</a> and, for <i data-tippy-content='Construction means construction, alteration, or repair (including dredging, excavating, and painting) of buildings, structures, or other real property. For purposes of this definition, the terms "buildings, structures, or other real property" include, but are not limited to, improvements of all types, such as bridges, dams, plants, highways, parkways, streets, subways, tunnels, sewers, mains, power lines, cemeteries, pumping stations, railways, airport facilities, terminals, docks, piers, wharves, ways, lighthouses, buoys, jetties, breakwaters, levees, canals, and channels. Construction does not include the manufacture, production, furnishing, construction, alteration, repair, processing, or assembling of vessels, aircraft, or other kinds of personal property (except that for use in subpart 22.5, see the definition at 22.502).' class="agov-definition">construction</i> contracts, <a class="xref fm:ParaNumOnly" href="/far/part-52#FAR_52_214_19" title="52.214-19" aria-label="52.214-19. Link 124">52.214-19</a>).</p> <p class=" ListL1" id="FAR_14_201_5__d818e32"> <span class="ph autonumber">(c)</span> <em class="ph i">Section M, Evaluation factors for award</em>. Identify the price related factors other than the bid price that will be considered in evaluating bids and awarding the contract. See <a class="xref fm:ParaNumOnly" href="#FAR_14_201_8" title="14.201-8" aria-label="14.201-8. Link 125">14.201-8</a>.</p> </div> </article> <article class="topic concept nested3" aria-labelledby="ariaid-title18" id="FAR_14_201_6" data-part="subsection" data-part-number="14.201-6"> <h4 class="title topictitle4" id="ariaid-title18"> <span class="ph autonumber">14.201-6</span> Solicitation provisions.</h4> <div class="body conbody"> <p class=" ListL1" id="FAR_14_201_6__d819e10"> <span class="ph autonumber">(a)</span> The provisions prescribed in this subsection apply to preparation and submission of bids in general. See other FAR parts for provisions and clauses related to specific <i data-tippy-content="Acquisition means the acquiring by contract with appropriated funds of supplies or services (including construction) by and for the use of the Federal Government through purchase or lease, whether the supplies or services are already in existence or must be created, developed, demonstrated, and evaluated. Acquisition begins at the point when agency needs are established and includes the description of requirements to satisfy agency needs, solicitation and selection of sources, award of contracts, contract financing, contract performance, contract administration, and those technical and management functions directly related to the process of fulfilling agency needs by contract." class="agov-definition">acquisition</i> requirements.</p> <p class=" ListL1" id="FAR_14_201_6__d819e15"> <span class="ph autonumber">(b)</span> Insert in all invitations for bids the provisions at-</p> <p class=" ListL2" id="FAR_14_201_6__d819e21"> <span class="ph autonumber">(1)</span> <a class="xref fm:ParaNumOnly" href="/far/part-52#FAR_52_214_3" title="52.214-3" aria-label="52.214-3. Link 126">52.214-3</a>, Amendments to Invitations For Bids; and</p> <p class=" ListL2" id="FAR_14_201_6__d819e28"> <span class="ph autonumber">(2)</span> <a class="xref fm:ParaNumOnly" href="/far/part-52#FAR_52_214_4" title="52.214-4" aria-label="52.214-4. Link 127">52.214-4</a>, False Statements in Bids.</p> <p class=" ListL1" id="FAR_14_201_6__d819e35"> <span class="ph autonumber">(c)</span> Insert the following provisions in invitations for bids:</p> <p class=" ListL2" id="FAR_14_201_6__d819e41"> <span class="ph autonumber">(1)</span> <a class="xref fm:ParaNumOnly" href="/far/part-52#FAR_52_214_5" title="52.214-5" aria-label="52.214-5. Link 128">52.214-5</a>, Submission of Bids.</p> <p class=" ListL2" id="FAR_14_201_6__d819e48"> <span class="ph autonumber">(2)</span> <a class="xref fm:ParaNumOnly" href="/far/part-52#FAR_52_214_6" title="52.214-6" aria-label="52.214-6. Link 129">52.214-6</a>, Explanation to Prospective Bidders.</p> <p class=" ListL2" id="FAR_14_201_6__d819e55"> <span class="ph autonumber">(3)</span> <a class="xref fm:ParaNumOnly" href="/far/part-52#FAR_52_214_7" title="52.214-7" aria-label="52.214-7. Link 130">52.214-7</a>, Late Submissions, Modifications, and Withdrawals of Bids.</p> <p class=" ListL1" id="FAR_14_201_6__d819e62"> <span class="ph autonumber">(d)</span> [Reserved]</p> <p class=" ListL1" id="FAR_14_201_6__d819e67"> <span class="ph autonumber">(e)</span> Insert in all invitations for bids, except those for <i data-tippy-content='Construction means construction, alteration, or repair (including dredging, excavating, and painting) of buildings, structures, or other real property. For purposes of this definition, the terms "buildings, structures, or other real property" include, but are not limited to, improvements of all types, such as bridges, dams, plants, highways, parkways, streets, subways, tunnels, sewers, mains, power lines, cemeteries, pumping stations, railways, airport facilities, terminals, docks, piers, wharves, ways, lighthouses, buoys, jetties, breakwaters, levees, canals, and channels. Construction does not include the manufacture, production, furnishing, construction, alteration, repair, processing, or assembling of vessels, aircraft, or other kinds of personal property (except that for use in subpart 22.5, see the definition at 22.502).' class="agov-definition">construction</i>, the provisions at <a class="xref fm:ParaNumOnly" href="/far/part-52#FAR_52_214_10" title="52.214-10" aria-label="52.214-10. Link 123">52.214-10</a>, Contract Award-Sealed Bidding.</p> <p class=" ListL1" id="FAR_14_201_6__d819e75"> <span class="ph autonumber">(f)</span> Insert in invitations for bids to which the uniform contract format applies, the provision at <a class="xref fm:ParaNumOnly" href="/far/part-52#FAR_52_214_12" title="52.214-12" aria-label="52.214-12. Link 132">52.214-12</a>, Preparation of Bids.</p> <p class=" ListL1" id="FAR_14_201_6__d819e83"> <span class="ph autonumber">(g)</span> [Reserved]</p> <p class=" ListL1" id="FAR_14_201_6__d819e88"> <span class="ph autonumber">(h)</span> Insert the provision at <a class="xref fm:ParaNumOnly" href="/far/part-52#FAR_52_214_14" title="52.214-14" aria-label="52.214-14. Link 133">52.214-14</a>, Place of Performance-Sealed Bidding, in invitations for bids except those in which the place of performance is specified by the government.</p> <p class=" ListL1" id="FAR_14_201_6__d819e96"> <span class="ph autonumber">(i)</span> Insert the provision at <a class="xref fm:ParaNumOnly" href="/far/part-52#FAR_52_214_15" title="52.214-15" aria-label="52.214-15. Link 134">52.214-15</a>, Period for Acceptance of Bids, in invitations for bids (IFB’s) that are not issued on <a class="xref" href="https://www.gsa.gov/forms-library/solicitation-offer-and-award" target="_blank" title="SF 33" aria-label="SF聽33. Link 102">SF 33</a> or <a class="xref" href="https://www.gsa.gov/forms-library/solicitationcontract" target="_blank" title="SF 1447" aria-label="SF聽1447. Link 106">SF 1447</a> except IFB’s-</p> <p class=" ListL2" id="FAR_14_201_6__d819e111"> <span class="ph autonumber">(1)</span> For <i data-tippy-content='Construction means construction, alteration, or repair (including dredging, excavating, and painting) of buildings, structures, or other real property. For purposes of this definition, the terms "buildings, structures, or other real property" include, but are not limited to, improvements of all types, such as bridges, dams, plants, highways, parkways, streets, subways, tunnels, sewers, mains, power lines, cemeteries, pumping stations, railways, airport facilities, terminals, docks, piers, wharves, ways, lighthouses, buoys, jetties, breakwaters, levees, canals, and channels. Construction does not include the manufacture, production, furnishing, construction, alteration, repair, processing, or assembling of vessels, aircraft, or other kinds of personal property (except that for use in subpart 22.5, see the definition at 22.502).' class="agov-definition">construction</i> work; or</p> <p class=" ListL2" id="FAR_14_201_6__d819e116"> <span class="ph autonumber">(2)</span> In which the government specifies a minimum acceptance period.</p> <p class=" ListL1" id="FAR_14_201_6__d819e121"> <span class="ph autonumber">(j)</span> Insert the provision at <a class="xref fm:ParaNumOnly" href="/far/part-52#FAR_52_214_16" title="52.214-16" aria-label="52.214-16. Link 137">52.214-16</a>, Minimum Bid Acceptance Period, in invitations for bids, except for <i data-tippy-content='Construction means construction, alteration, or repair (including dredging, excavating, and painting) of buildings, structures, or other real property. For purposes of this definition, the terms "buildings, structures, or other real property" include, but are not limited to, improvements of all types, such as bridges, dams, plants, highways, parkways, streets, subways, tunnels, sewers, mains, power lines, cemeteries, pumping stations, railways, airport facilities, terminals, docks, piers, wharves, ways, lighthouses, buoys, jetties, breakwaters, levees, canals, and channels. Construction does not include the manufacture, production, furnishing, construction, alteration, repair, processing, or assembling of vessels, aircraft, or other kinds of personal property (except that for use in subpart 22.5, see the definition at 22.502).' class="agov-definition">construction</i>, if the <i data-tippy-content='Contracting officer means a person with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings. The term includes certain authorized representatives of the contracting officer acting within the limits of their authority as delegated by the contracting officer. "Administrative contracting officer (ACO)" refers to a contracting officer who is administering contracts. "Termination contracting officer (TCO)" refers to a contracting officer who is settling terminated contracts. A single contracting officer may be responsible for duties in any or all of these areas. Reference in this regulation (48 CFR chapter 1) to administrative contracting officer or termination contracting officer does not-(1) Require that a duty be performed at a particular office or activity; or(2) Restrict in any way a contracting officer in the performance of any duty properly assigned.' class="agov-definition">contracting officer</i> determines that a minimum acceptance period <i data-tippy-content='Must (see "shall").' class="agov-definition">must</i> be specified.</p> <p class=" ListL1" id="FAR_14_201_6__d819e129"> <span class="ph autonumber">(k)</span> [Reserved]</p> <p class=" ListL1" id="FAR_14_201_6__d819e135"> <span class="ph autonumber">(l)</span> Insert the provision at <a class="xref fm:ParaNumOnly" href="/far/part-52#FAR_52_214_18" title="52.214-18" aria-label="52.214-18. Link 138">52.214-18</a>, Preparation of Bids-<i data-tippy-content='Construction means construction, alteration, or repair (including dredging, excavating, and painting) of buildings, structures, or other real property. For purposes of this definition, the terms "buildings, structures, or other real property" include, but are not limited to, improvements of all types, such as bridges, dams, plants, highways, parkways, streets, subways, tunnels, sewers, mains, power lines, cemeteries, pumping stations, railways, airport facilities, terminals, docks, piers, wharves, ways, lighthouses, buoys, jetties, breakwaters, levees, canals, and channels. Construction does not include the manufacture, production, furnishing, construction, alteration, repair, processing, or assembling of vessels, aircraft, or other kinds of personal property (except that for use in subpart 22.5, see the definition at 22.502).' class="agov-definition">Construction</i>, in invitations for bids for <i data-tippy-content='Construction means construction, alteration, or repair (including dredging, excavating, and painting) of buildings, structures, or other real property. For purposes of this definition, the terms "buildings, structures, or other real property" include, but are not limited to, improvements of all types, such as bridges, dams, plants, highways, parkways, streets, subways, tunnels, sewers, mains, power lines, cemeteries, pumping stations, railways, airport facilities, terminals, docks, piers, wharves, ways, lighthouses, buoys, jetties, breakwaters, levees, canals, and channels. Construction does not include the manufacture, production, furnishing, construction, alteration, repair, processing, or assembling of vessels, aircraft, or other kinds of personal property (except that for use in subpart 22.5, see the definition at 22.502).' class="agov-definition">construction</i> work.</p> <p class=" ListL1" id="FAR_14_201_6__d819e143"> <span class="ph autonumber">(m)</span> Insert the provision at <a class="xref fm:ParaNumOnly" href="/far/part-52#FAR_52_214_19" title="52.214-19" aria-label="52.214-19. Link 124">52.214-19</a>, Contract Award-Sealed Bidding-<i data-tippy-content='Construction means construction, alteration, or repair (including dredging, excavating, and painting) of buildings, structures, or other real property. For purposes of this definition, the terms "buildings, structures, or other real property" include, but are not limited to, improvements of all types, such as bridges, dams, plants, highways, parkways, streets, subways, tunnels, sewers, mains, power lines, cemeteries, pumping stations, railways, airport facilities, terminals, docks, piers, wharves, ways, lighthouses, buoys, jetties, breakwaters, levees, canals, and channels. Construction does not include the manufacture, production, furnishing, construction, alteration, repair, processing, or assembling of vessels, aircraft, or other kinds of personal property (except that for use in subpart 22.5, see the definition at 22.502).' class="agov-definition">Construction</i>, in all invitations for bids for <i data-tippy-content='Construction means construction, alteration, or repair (including dredging, excavating, and painting) of buildings, structures, or other real property. For purposes of this definition, the terms "buildings, structures, or other real property" include, but are not limited to, improvements of all types, such as bridges, dams, plants, highways, parkways, streets, subways, tunnels, sewers, mains, power lines, cemeteries, pumping stations, railways, airport facilities, terminals, docks, piers, wharves, ways, lighthouses, buoys, jetties, breakwaters, levees, canals, and channels. Construction does not include the manufacture, production, furnishing, construction, alteration, repair, processing, or assembling of vessels, aircraft, or other kinds of personal property (except that for use in subpart 22.5, see the definition at 22.502).' class="agov-definition">construction</i> work.</p> <p class=" ListL1" id="FAR_14_201_6__d819e151"> <span class="ph autonumber">(n)</span> [Reserved]</p> <p class="p"></p><p class="Runin RuninRestart ListL1" id="FAR_14_201_6__d819e156"> <span class="ph autonumber">(o)</span> </p> <p class="RuninChild ListL2" id="FAR_14_201_6__d819e161"> <span class="ph autonumber">(1)</span> Insert the provision at <a class="xref fm:ParaNumOnly" href="/far/part-52#FAR_52_214_20" title="52.214-20" aria-label="52.214-20. Link 140">52.214-20</a>, Bid Samples, in invitations for bids if bid samples are required.</p> <p class=" ListL2" id="FAR_14_201_6__d819e169"> <span class="ph autonumber">(2)</span> If it appears that the conditions in <a class="xref fm:ParaNumOnly" href="#FAR_14_202_4" title="14.202-4" aria-label="14.202-4. Link 141">14.202-4</a>(e)(1) will apply and the <i data-tippy-content='Contracting officer means a person with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings. The term includes certain authorized representatives of the contracting officer acting within the limits of their authority as delegated by the contracting officer. "Administrative contracting officer (ACO)" refers to a contracting officer who is administering contracts. "Termination contracting officer (TCO)" refers to a contracting officer who is settling terminated contracts. A single contracting officer may be responsible for duties in any or all of these areas. Reference in this regulation (48 CFR chapter 1) to administrative contracting officer or termination contracting officer does not-(1) Require that a duty be performed at a particular office or activity; or(2) Restrict in any way a contracting officer in the performance of any duty properly assigned.' class="agov-definition">contracting officer</i> anticipates granting waivers and-</p> <p class=" ListL3" id="FAR_14_201_6__d819e178"> <span class="ph autonumber">(i)</span> If the nature of the required product does not necessitate limiting the grant of a waiver to a product produced at the same plant in which the product previously acquired or tested was produced, use the provision with its <i data-tippy-content="Alternate means a substantive variation of a basic provision or clause prescribed for use in a defined circumstance. It adds wording to, deletes wording from, or substitutes specified wording for a portion of the basic provision or clause. The alternate version of a provision or clause is the basic provision or clause as changed by the addition, deletion, or substitution (see 52.105(a))." class="agov-definition">Alternate</i> I; or</p> <p class=" ListL3" id="FAR_14_201_6__d819e183"> <span class="ph autonumber">(ii)</span> If the nature of the required product necessitates limiting the grant of a waiver to a product produced at the same plant in which the product previously acquired or tested was produced, use the provision with its <i data-tippy-content="Alternate means a substantive variation of a basic provision or clause prescribed for use in a defined circumstance. It adds wording to, deletes wording from, or substitutes specified wording for a portion of the basic provision or clause. The alternate version of a provision or clause is the basic provision or clause as changed by the addition, deletion, or substitution (see 52.105(a))." class="agov-definition">Alternate</i> II.</p> <p class=" ListL2" id="FAR_14_201_6__d819e188"> <span class="ph autonumber">(3)</span> See <a class="xref fm:ParaNumOnly" href="#FAR_14_202_4" title="14.202-4" aria-label="14.202-4. Link 141">14.202-4</a>(e)(2) regarding waiving the requirement for all bidders.</p> <p class="p"></p><p class="Runin RuninRestart ListL1" id="FAR_14_201_6__d819e196"> <span class="ph autonumber">(p)</span> </p> <p class="RuninChild ListL2" id="FAR_14_201_6__d819e201"> <span class="ph autonumber">(1)</span> Insert the provision at <a class="xref fm:ParaNumOnly" href="/far/part-52#FAR_52_214_21" title="52.214-21" aria-label="52.214-21. Link 143">52.214-21</a>, <i data-tippy-content="Descriptive literature means information provided by an offeror, such as cuts, illustrations, drawings, and brochures, that shows a product’s characteristics or construction of a product or explains its operation. The term includes only that information needed to evaluate the acceptability of the product and excludes other information for operating or maintaining the product." class="agov-definition">Descriptive Literature</i>, in invitations for bids if-</p> <p class=" ListL3" id="FAR_14_201_6__d819e210"> <span class="ph autonumber">(i)</span> <i data-tippy-content="Descriptive literature means information provided by an offeror, such as cuts, illustrations, drawings, and brochures, that shows a product’s characteristics or construction of a product or explains its operation. The term includes only that information needed to evaluate the acceptability of the product and excludes other information for operating or maintaining the product." class="agov-definition">Descriptive literature</i> is required to evaluate the technical acceptability of an offered product; and</p> <p class=" ListL3" id="FAR_14_201_6__d819e215"> <span class="ph autonumber">(ii)</span> The required information will not be readily available unless it is submitted by bidders.</p> <p class=" ListL2" id="FAR_14_201_6__d819e220"> <span class="ph autonumber">(2)</span> Use the basic clause with its <i data-tippy-content="Alternate means a substantive variation of a basic provision or clause prescribed for use in a defined circumstance. It adds wording to, deletes wording from, or substitutes specified wording for a portion of the basic provision or clause. The alternate version of a provision or clause is the basic provision or clause as changed by the addition, deletion, or substitution (see 52.105(a))." class="agov-definition">Alternate</i> I if the possibility exists that the <i data-tippy-content='Contracting officer means a person with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings. The term includes certain authorized representatives of the contracting officer acting within the limits of their authority as delegated by the contracting officer. "Administrative contracting officer (ACO)" refers to a contracting officer who is administering contracts. "Termination contracting officer (TCO)" refers to a contracting officer who is settling terminated contracts. A single contracting officer may be responsible for duties in any or all of these areas. Reference in this regulation (48 CFR chapter 1) to administrative contracting officer or termination contracting officer does not-(1) Require that a duty be performed at a particular office or activity; or(2) Restrict in any way a contracting officer in the performance of any duty properly assigned.' class="agov-definition">contracting officer</i> <i data-tippy-content='May denotes the permissive. However, the words "no person may..." mean that no person is required, authorized, or permitted to do the act described.' class="agov-definition">may</i> waive the requirement for furnishing <i data-tippy-content="Descriptive literature means information provided by an offeror, such as cuts, illustrations, drawings, and brochures, that shows a product’s characteristics or construction of a product or explains its operation. The term includes only that information needed to evaluate the acceptability of the product and excludes other information for operating or maintaining the product." class="agov-definition">descriptive literature</i> for a bidder offering a previously supplied product that meets specification requirements of the current <i data-tippy-content='Solicitation means any request to submit offers or quotations to the Government. Solicitations under sealed bid procedures are called "invitations for bids." Solicitations under negotiated procedures are called "requests for proposals." Solicitations under simplified acquisition procedures may require submission of either a quotation or an offer.' class="agov-definition">solicitation</i>.</p> <p class=" ListL2" id="FAR_14_201_6__d819e225"> <span class="ph autonumber">(3)</span> See <a class="xref fm:ParaNumOnly" href="#FAR_14_202_5" title="14.202-5" aria-label="14.202-5. Link 144">14.202-5</a>(d)(2) regarding waiving the requirement for all bidders.</p> <p class=" ListL1" id="FAR_14_201_6__d819e233"> <span class="ph autonumber">(q)</span> Insert the provision at <a class="xref fm:ParaNumOnly" href="/far/part-52#FAR_52_214_22" title="52.214-22" aria-label="52.214-22. Link 145">52.214-22</a>, Evaluation of Bids for Multiple Awards, in invitations for bids if the <i data-tippy-content='Contracting officer means a person with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings. The term includes certain authorized representatives of the contracting officer acting within the limits of their authority as delegated by the contracting officer. "Administrative contracting officer (ACO)" refers to a contracting officer who is administering contracts. "Termination contracting officer (TCO)" refers to a contracting officer who is settling terminated contracts. A single contracting officer may be responsible for duties in any or all of these areas. Reference in this regulation (48 CFR chapter 1) to administrative contracting officer or termination contracting officer does not-(1) Require that a duty be performed at a particular office or activity; or(2) Restrict in any way a contracting officer in the performance of any duty properly assigned.' class="agov-definition">contracting officer</i> determines that multiple awards might be made if doing so is economically advantageous to the government.</p> <p class=" ListL1" id="FAR_14_201_6__d819e241"> <span class="ph autonumber">(r)</span> Insert the provision at <a class="xref fm:ParaNumOnly" href="/far/part-52#FAR_52_214_23" title="52.214-23" aria-label="52.214-23. Link 146">52.214-23</a>, Late Submissions, Modifications, Revisions, and Withdrawals of Technical Proposals Under Two-Step Sealed Bidding, in <i data-tippy-content='Solicitation means any request to submit offers or quotations to the Government. Solicitations under sealed bid procedures are called "invitations for bids." Solicitations under negotiated procedures are called "requests for proposals." Solicitations under simplified acquisition procedures may require submission of either a quotation or an offer.' class="agov-definition">solicitations</i> for technical proposals in step one of two-step sealed bidding.</p> <p class=" ListL1" id="FAR_14_201_6__d819e249"> <span class="ph autonumber">(s)</span> Insert the provision at <a class="xref fm:ParaNumOnly" href="/far/part-52#FAR_52_214_24" title="52.214-24" aria-label="52.214-24. Link 147">52.214-24</a>, Multiple Technical Proposals, in <i data-tippy-content='Solicitation means any request to submit offers or quotations to the Government. Solicitations under sealed bid procedures are called "invitations for bids." Solicitations under negotiated procedures are called "requests for proposals." Solicitations under simplified acquisition procedures may require submission of either a quotation or an offer.' class="agov-definition">solicitations</i> for technical proposals in step one of two-step sealed bidding if the <i data-tippy-content='Contracting officer means a person with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings. The term includes certain authorized representatives of the contracting officer acting within the limits of their authority as delegated by the contracting officer. "Administrative contracting officer (ACO)" refers to a contracting officer who is administering contracts. "Termination contracting officer (TCO)" refers to a contracting officer who is settling terminated contracts. A single contracting officer may be responsible for duties in any or all of these areas. Reference in this regulation (48 CFR chapter 1) to administrative contracting officer or termination contracting officer does not-(1) Require that a duty be performed at a particular office or activity; or(2) Restrict in any way a contracting officer in the performance of any duty properly assigned.' class="agov-definition">contracting officer</i> permits the submission of multiple technical proposals.</p> <p class=" ListL1" id="FAR_14_201_6__d819e257"> <span class="ph autonumber">(t)</span> Insert the provision at <a class="xref fm:ParaNumOnly" href="/far/part-52#FAR_52_214_25" title="52.214-25" aria-label="52.214-25. Link 148">52.214-25</a>, Step Two of Two-Step Sealed Bidding, in invitations for bids issued under step two of two-step sealed bidding.</p> <p class=" ListL1" id="FAR_14_201_6__d819e265"> <span class="ph autonumber">(u)</span> [Reserved]</p> <p class=" ListL1" id="FAR_14_201_6__d819e270"> <span class="ph autonumber">(v)</span> Insert the provision at <a class="xref fm:ParaNumOnly" href="/far/part-52#FAR_52_214_31" title="52.214-31" aria-label="52.214-31. Link 149">52.214-31</a>, Facsimile Bids, in <i data-tippy-content='Solicitation means any request to submit offers or quotations to the Government. Solicitations under sealed bid procedures are called "invitations for bids." Solicitations under negotiated procedures are called "requests for proposals." Solicitations under simplified acquisition procedures may require submission of either a quotation or an offer.' class="agov-definition">solicitations</i> if facsimile bids are authorized (see <a class="xref fm:ParaNumOnly" href="#FAR_14_202_7" title="14.202-7" aria-label="14.202-7. Link 150">14.202-7</a>).</p> <p class=" ListL1" id="FAR_14_201_6__d819e282"> <span class="ph autonumber">(w)</span> Insert the provision at <a class="xref fm:ParaNumOnly" href="/far/part-52#FAR_52_214_34" title="52.214-34" aria-label="52.214-34. Link 151">52.214-34</a>, Submission of <i data-tippy-content='Offer means a response to a solicitation that, if accepted, would bind the offeror to perform the resultant contract. Responses to invitations for bids (sealed bidding) are offers called "bids" or "sealed bids"; responses to requests for proposals (negotiation) are offers called "proposals"; however, responses to requests for quotations (simplified acquisition) are "quotations," not offers. For unsolicited proposals, see subpart 15.6.' class="agov-definition">Offers</i> in the English Language, in <i data-tippy-content='Solicitation means any request to submit offers or quotations to the Government. Solicitations under sealed bid procedures are called "invitations for bids." Solicitations under negotiated procedures are called "requests for proposals." Solicitations under simplified acquisition procedures may require submission of either a quotation or an offer.' class="agov-definition">solicitations</i> that include any of the clauses prescribed in <a class="xref fm:ParaNumOnly" href="/far/part-25#FAR_25_1101" title="25.1101" aria-label="25.1101. Link 152">25.1101</a> or <a class="xref fm:ParaNumOnly" href="/far/part-25#FAR_25_1102" title="25.1102" aria-label="25.1102. Link 153">25.1102</a>. It <i data-tippy-content='May denotes the permissive. However, the words "no person may..." mean that no person is required, authorized, or permitted to do the act described.' class="agov-definition">may</i> be included in other <i data-tippy-content='Solicitation means any request to submit offers or quotations to the Government. Solicitations under sealed bid procedures are called "invitations for bids." Solicitations under negotiated procedures are called "requests for proposals." Solicitations under simplified acquisition procedures may require submission of either a quotation or an offer.' class="agov-definition">solicitations</i> when the <i data-tippy-content='Contracting officer means a person with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings. The term includes certain authorized representatives of the contracting officer acting within the limits of their authority as delegated by the contracting officer. "Administrative contracting officer (ACO)" refers to a contracting officer who is administering contracts. "Termination contracting officer (TCO)" refers to a contracting officer who is settling terminated contracts. A single contracting officer may be responsible for duties in any or all of these areas. Reference in this regulation (48 CFR chapter 1) to administrative contracting officer or termination contracting officer does not-(1) Require that a duty be performed at a particular office or activity; or(2) Restrict in any way a contracting officer in the performance of any duty properly assigned.' class="agov-definition">contracting officer</i> decides that it is necessary.</p> <p class=" ListL1" id="FAR_14_201_6__d819e296"> <span class="ph autonumber">(x)</span> Insert the provision at <a class="xref fm:ParaNumOnly" href="/far/part-52#FAR_52_214_35" title="52.214-35" aria-label="52.214-35. Link 154">52.214-35</a>, Submission of <i data-tippy-content='Offer means a response to a solicitation that, if accepted, would bind the offeror to perform the resultant contract. Responses to invitations for bids (sealed bidding) are offers called "bids" or "sealed bids"; responses to requests for proposals (negotiation) are offers called "proposals"; however, responses to requests for quotations (simplified acquisition) are "quotations," not offers. For unsolicited proposals, see subpart 15.6.' class="agov-definition">Offers</i> in U.S. Currency, in <i data-tippy-content='Solicitation means any request to submit offers or quotations to the Government. Solicitations under sealed bid procedures are called "invitations for bids." Solicitations under negotiated procedures are called "requests for proposals." Solicitations under simplified acquisition procedures may require submission of either a quotation or an offer.' class="agov-definition">solicitations</i> that include any of the clauses prescribed in <a class="xref fm:ParaNumOnly" href="/far/part-25#FAR_25_1101" title="25.1101" aria-label="25.1101. Link 152">25.1101</a> or <a class="xref fm:ParaNumOnly" href="/far/part-25#FAR_25_1102" title="25.1102" aria-label="25.1102. Link 153">25.1102</a>, unless the <i data-tippy-content='Contracting officer means a person with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings. The term includes certain authorized representatives of the contracting officer acting within the limits of their authority as delegated by the contracting officer. "Administrative contracting officer (ACO)" refers to a contracting officer who is administering contracts. "Termination contracting officer (TCO)" refers to a contracting officer who is settling terminated contracts. A single contracting officer may be responsible for duties in any or all of these areas. Reference in this regulation (48 CFR chapter 1) to administrative contracting officer or termination contracting officer does not-(1) Require that a duty be performed at a particular office or activity; or(2) Restrict in any way a contracting officer in the performance of any duty properly assigned.' class="agov-definition">contracting officer</i> includes the clause at <a class="xref fm:ParaNumOnly" href="/far/part-52#FAR_52_225_17" title="52.225-17" aria-label="52.225-17. Link 157">52.225-17</a>, Evaluation of Foreign Currency <i data-tippy-content='Offer means a response to a solicitation that, if accepted, would bind the offeror to perform the resultant contract. Responses to invitations for bids (sealed bidding) are offers called "bids" or "sealed bids"; responses to requests for proposals (negotiation) are offers called "proposals"; however, responses to requests for quotations (simplified acquisition) are "quotations," not offers. For unsolicited proposals, see subpart 15.6.' class="agov-definition">Offers</i>, as prescribed in <a class="xref fm:ParaNumOnly" href="/far/part-25#FAR_25_1103" title="25.1103" aria-label="25.1103. Link 158">25.1103</a>(d). It <i data-tippy-content='May denotes the permissive. However, the words "no person may..." mean that no person is required, authorized, or permitted to do the act described.' class="agov-definition">may</i> be included in other <i data-tippy-content='Solicitation means any request to submit offers or quotations to the Government. Solicitations under sealed bid procedures are called "invitations for bids." Solicitations under negotiated procedures are called "requests for proposals." Solicitations under simplified acquisition procedures may require submission of either a quotation or an offer.' class="agov-definition">solicitations</i> when the <i data-tippy-content='Contracting officer means a person with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings. The term includes certain authorized representatives of the contracting officer acting within the limits of their authority as delegated by the contracting officer. "Administrative contracting officer (ACO)" refers to a contracting officer who is administering contracts. "Termination contracting officer (TCO)" refers to a contracting officer who is settling terminated contracts. A single contracting officer may be responsible for duties in any or all of these areas. Reference in this regulation (48 CFR chapter 1) to administrative contracting officer or termination contracting officer does not-(1) Require that a duty be performed at a particular office or activity; or(2) Restrict in any way a contracting officer in the performance of any duty properly assigned.' class="agov-definition">contracting officer</i> decides that it is necessary.</p> </div> </article> <article class="topic concept nested3" aria-labelledby="ariaid-title19" id="FAR_14_201_7" data-part="subsection" data-part-number="14.201-7"> <h4 class="title topictitle4" id="ariaid-title19"> <span class="ph autonumber">14.201-7</span> Contract clauses.</h4> <div class="body conbody"> <p class=" ListL1" id="FAR_14_201_7__d820e10"> <span class="ph autonumber">(a)</span> When <i data-tippy-content="Contracting means purchasing, renting, leasing, or otherwise obtaining supplies or services from nonfederal sources. Contracting includes description (but not determination) of supplies and services required, selection and solicitation of sources, preparation and award of contracts, and all phases of contract administration. It does not include making grants or cooperative agreements." class="agov-definition">contracting</i> by sealed bidding, the <i data-tippy-content='Contracting officer means a person with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings. The term includes certain authorized representatives of the contracting officer acting within the limits of their authority as delegated by the contracting officer. "Administrative contracting officer (ACO)" refers to a contracting officer who is administering contracts. "Termination contracting officer (TCO)" refers to a contracting officer who is settling terminated contracts. A single contracting officer may be responsible for duties in any or all of these areas. Reference in this regulation (48 CFR chapter 1) to administrative contracting officer or termination contracting officer does not-(1) Require that a duty be performed at a particular office or activity; or(2) Restrict in any way a contracting officer in the performance of any duty properly assigned.' class="agov-definition">contracting officer</i> <i data-tippy-content="Shall denotes the imperative." class="agov-definition">shall</i> insert the clause at <a class="xref fm:ParaNumOnly" href="/far/part-52#FAR_52_214_26" title="52.214-26" aria-label="52.214-26. Link 159">52.214-26</a>, Audit and Records-Sealed Bidding, in <i data-tippy-content='Solicitation means any request to submit offers or quotations to the Government. Solicitations under sealed bid procedures are called "invitations for bids." Solicitations under negotiated procedures are called "requests for proposals." Solicitations under simplified acquisition procedures may require submission of either a quotation or an offer.' class="agov-definition">solicitations</i> and contracts as follows:</p> <p class="p"></p><p class="Runin RuninRestart ListL2" id="FAR_14_201_7__d820e19"> <span class="ph autonumber">(1)</span> Use the basic clause if-</p> <p class="RuninChild ListL3" id="FAR_14_201_7__d820e25"> <span class="ph autonumber">(i)</span> The <i data-tippy-content="Acquisition means the acquiring by contract with appropriated funds of supplies or services (including construction) by and for the use of the Federal Government through purchase or lease, whether the supplies or services are already in existence or must be created, developed, demonstrated, and evaluated. Acquisition begins at the point when agency needs are established and includes the description of requirements to satisfy agency needs, solicitation and selection of sources, award of contracts, contract financing, contract performance, contract administration, and those technical and management functions directly related to the process of fulfilling agency needs by contract." class="agov-definition">acquisition</i> will not use funds appropriated or otherwise made available by the American Recovery and Reinvestment Act of 2009 (Pub. L. 111-5); and</p> <p class=" ListL3" id="FAR_14_201_7__d820e30"> <span class="ph autonumber">(ii)</span> The contract amount is expected to exceed the threshold at <a class="xref fm:ParaNumOnly" href="/far/part-15#FAR_15_403_4" title="15.403-4" aria-label="15.403-4. Link 89">15.403-4</a>(a)(1) for submission of <i data-tippy-content='Certified cost or pricing data means "cost or pricing data" that were required to be submitted in accordance with FAR 15.403-4 and 15.403-5 and have been certified, or is required to be certified, in accordance with 15.406-2. This certification states that, to the best of the person’s knowledge and belief, the cost or pricing data is accurate, complete, and current as of a date certain before contract award. Cost or pricing data is required to be certified in certain procurements (10 U.S.C. chapter 271 and 41 U.S.C. chapter 35).' class="agov-definition">certified cost or pricing data</i>.</p> <p class="p"></p><p class="Runin RuninRestart ListL2" id="FAR_14_201_7__d820e38"> <span class="ph autonumber">(2)</span> </p> <p class="RuninChild ListL3" id="FAR_14_201_7__d820e43"> <span class="ph autonumber">(i)</span> If the <i data-tippy-content="Acquisition means the acquiring by contract with appropriated funds of supplies or services (including construction) by and for the use of the Federal Government through purchase or lease, whether the supplies or services are already in existence or must be created, developed, demonstrated, and evaluated. Acquisition begins at the point when agency needs are established and includes the description of requirements to satisfy agency needs, solicitation and selection of sources, award of contracts, contract financing, contract performance, contract administration, and those technical and management functions directly related to the process of fulfilling agency needs by contract." class="agov-definition">acquisition</i> will use funds appropriated or otherwise made available by the American Recovery and Reinvestment Act of 2009, use the clause with its <i data-tippy-content="Alternate means a substantive variation of a basic provision or clause prescribed for use in a defined circumstance. It adds wording to, deletes wording from, or substitutes specified wording for a portion of the basic provision or clause. The alternate version of a provision or clause is the basic provision or clause as changed by the addition, deletion, or substitution (see 52.105(a))." class="agov-definition">Alternate</i> I in all <i data-tippy-content='Solicitation means any request to submit offers or quotations to the Government. Solicitations under sealed bid procedures are called "invitations for bids." Solicitations under negotiated procedures are called "requests for proposals." Solicitations under simplified acquisition procedures may require submission of either a quotation or an offer.' class="agov-definition">solicitations</i> and contracts.</p> <p class="p"></p><p class="Runin RuninRestart ListL3" id="FAR_14_201_7__d820e48"> <span class="ph autonumber">(ii)</span> </p> <p class="RuninChild ListL4" id="FAR_14_201_7__d820e53"> <span class="ph autonumber">(A)</span> In the case of a bilateral <i data-tippy-content="Contract modification means any written change in the terms of a contract (see 43.103)." class="agov-definition">contract modification</i> that will use funds appropriated or otherwise made available by the American Recovery and Reinvestment Act of 2009, the <i data-tippy-content='Contracting officer means a person with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings. The term includes certain authorized representatives of the contracting officer acting within the limits of their authority as delegated by the contracting officer. "Administrative contracting officer (ACO)" refers to a contracting officer who is administering contracts. "Termination contracting officer (TCO)" refers to a contracting officer who is settling terminated contracts. A single contracting officer may be responsible for duties in any or all of these areas. Reference in this regulation (48 CFR chapter 1) to administrative contracting officer or termination contracting officer does not-(1) Require that a duty be performed at a particular office or activity; or(2) Restrict in any way a contracting officer in the performance of any duty properly assigned.' class="agov-definition">contracting officer</i> <i data-tippy-content="Shall denotes the imperative." class="agov-definition">shall</i> specify applicability of <i data-tippy-content="Alternate means a substantive variation of a basic provision or clause prescribed for use in a defined circumstance. It adds wording to, deletes wording from, or substitutes specified wording for a portion of the basic provision or clause. The alternate version of a provision or clause is the basic provision or clause as changed by the addition, deletion, or substitution (see 52.105(a))." class="agov-definition">Alternate</i> I to that modification.</p> <p class=" ListL4" id="FAR_14_201_7__d820e58"> <span class="ph autonumber">(B)</span> In the case of a task- or delivery-order contract in which not all orders will use funds appropriated or otherwise made available by the American Recovery and Reinvestment Act of 2009, the <i data-tippy-content='Contracting officer means a person with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings. The term includes certain authorized representatives of the contracting officer acting within the limits of their authority as delegated by the contracting officer. "Administrative contracting officer (ACO)" refers to a contracting officer who is administering contracts. "Termination contracting officer (TCO)" refers to a contracting officer who is settling terminated contracts. A single contracting officer may be responsible for duties in any or all of these areas. Reference in this regulation (48 CFR chapter 1) to administrative contracting officer or termination contracting officer does not-(1) Require that a duty be performed at a particular office or activity; or(2) Restrict in any way a contracting officer in the performance of any duty properly assigned.' class="agov-definition">contracting officer</i> <i data-tippy-content="Shall denotes the imperative." class="agov-definition">shall</i> specify the task or <i data-tippy-content="Delivery order means an order for supplies placed against an established contract or with Government sources." class="agov-definition">delivery orders</i> to which <i data-tippy-content="Alternate means a substantive variation of a basic provision or clause prescribed for use in a defined circumstance. It adds wording to, deletes wording from, or substitutes specified wording for a portion of the basic provision or clause. The alternate version of a provision or clause is the basic provision or clause as changed by the addition, deletion, or substitution (see 52.105(a))." class="agov-definition">Alternate</i> I applies.</p> <p class="p"></p><p class="Runin RuninRestart ListL1" id="FAR_14_201_7__d820e63"> <span class="ph autonumber">(b)</span> </p> <p class="RuninChild ListL2" id="FAR_14_201_7__d820e68"> <span class="ph autonumber">(1)</span> When <i data-tippy-content="Contracting means purchasing, renting, leasing, or otherwise obtaining supplies or services from nonfederal sources. Contracting includes description (but not determination) of supplies and services required, selection and solicitation of sources, preparation and award of contracts, and all phases of contract administration. It does not include making grants or cooperative agreements." class="agov-definition">contracting</i> by sealed bidding, the <i data-tippy-content='Contracting officer means a person with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings. The term includes certain authorized representatives of the contracting officer acting within the limits of their authority as delegated by the contracting officer. "Administrative contracting officer (ACO)" refers to a contracting officer who is administering contracts. "Termination contracting officer (TCO)" refers to a contracting officer who is settling terminated contracts. A single contracting officer may be responsible for duties in any or all of these areas. Reference in this regulation (48 CFR chapter 1) to administrative contracting officer or termination contracting officer does not-(1) Require that a duty be performed at a particular office or activity; or(2) Restrict in any way a contracting officer in the performance of any duty properly assigned.' class="agov-definition">contracting officer</i> <i data-tippy-content="Shall denotes the imperative." class="agov-definition">shall</i> insert the clause at <a class="xref fm:ParaNumOnly" href="/far/part-52#FAR_52_214_27" title="52.214-27" aria-label="52.214-27. Link 161">52.214-27</a>, Price Reduction for Defective <i data-tippy-content='Certified cost or pricing data means "cost or pricing data" that were required to be submitted in accordance with FAR 15.403-4 and 15.403-5 and have been certified, or is required to be certified, in accordance with 15.406-2. This certification states that, to the best of the person’s knowledge and belief, the cost or pricing data is accurate, complete, and current as of a date certain before contract award. Cost or pricing data is required to be certified in certain procurements (10 U.S.C. chapter 271 and 41 U.S.C. chapter 35).' class="agov-definition">Certified Cost or Pricing Data</i>-Modifications-Sealed Bidding, in <i data-tippy-content='Solicitation means any request to submit offers or quotations to the Government. Solicitations under sealed bid procedures are called "invitations for bids." Solicitations under negotiated procedures are called "requests for proposals." Solicitations under simplified acquisition procedures may require submission of either a quotation or an offer.' class="agov-definition">solicitations</i> and contracts if the contract amount is expected to exceed the threshold for submission of <i data-tippy-content='Certified cost or pricing data means "cost or pricing data" that were required to be submitted in accordance with FAR 15.403-4 and 15.403-5 and have been certified, or is required to be certified, in accordance with 15.406-2. This certification states that, to the best of the person’s knowledge and belief, the cost or pricing data is accurate, complete, and current as of a date certain before contract award. Cost or pricing data is required to be certified in certain procurements (10 U.S.C. chapter 271 and 41 U.S.C. chapter 35).' class="agov-definition">certified cost or pricing data</i> at <a class="xref fm:ParaNumOnly" href="/far/part-15#FAR_15_403_4" title="15.403-4" aria-label="15.403-4. Link 89">15.403-4</a>(a)(1).</p> <p class=" ListL2" id="FAR_14_201_7__d820e79"> <span class="ph autonumber">(2)</span> In exceptional cases, the <i data-tippy-content="Head of the contracting activity means the official who has overall responsibility for managing the contracting activity." class="agov-definition">head of the contracting activity</i> <i data-tippy-content='May denotes the permissive. However, the words "no person may..." mean that no person is required, authorized, or permitted to do the act described.' class="agov-definition">may</i> waive the requirement for inclusion of the clause in a contract with a foreign government or agency of that government. The authorizations for the waiver and the reasons for granting it <i data-tippy-content="Shall denotes the imperative." class="agov-definition">shall</i> be <i data-tippy-content='In writing, "writing," or "written" means any worded or numbered expression that can be read, reproduced, and later communicated, and includes electronically transmitted and stored information.' class="agov-definition">in writing</i>.</p> <p class="p"></p><p class="Runin RuninRestart ListL1" id="FAR_14_201_7__d820e84"> <span class="ph autonumber">(c)</span> </p> <p class="RuninChild ListL2" id="FAR_14_201_7__d820e89"> <span class="ph autonumber">(1)</span> When <i data-tippy-content="Contracting means purchasing, renting, leasing, or otherwise obtaining supplies or services from nonfederal sources. Contracting includes description (but not determination) of supplies and services required, selection and solicitation of sources, preparation and award of contracts, and all phases of contract administration. It does not include making grants or cooperative agreements." class="agov-definition">contracting</i> by sealed bidding, the <i data-tippy-content='Contracting officer means a person with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings. The term includes certain authorized representatives of the contracting officer acting within the limits of their authority as delegated by the contracting officer. "Administrative contracting officer (ACO)" refers to a contracting officer who is administering contracts. "Termination contracting officer (TCO)" refers to a contracting officer who is settling terminated contracts. A single contracting officer may be responsible for duties in any or all of these areas. Reference in this regulation (48 CFR chapter 1) to administrative contracting officer or termination contracting officer does not-(1) Require that a duty be performed at a particular office or activity; or(2) Restrict in any way a contracting officer in the performance of any duty properly assigned.' class="agov-definition">contracting officer</i> <i data-tippy-content="Shall denotes the imperative." class="agov-definition">shall</i>—</p> <p class=" ListL3" id="FAR_14_201_7__d820e95"> <span class="ph autonumber">(i)</span> Insert the clause at <a class="xref fm:ParaNumOnly" href="/far/part-52#FAR_52_214_28" title="52.214-28" aria-label="52.214-28. Link 163">52.214-28</a>, Subcontractor <i data-tippy-content='Certified cost or pricing data means "cost or pricing data" that were required to be submitted in accordance with FAR 15.403-4 and 15.403-5 and have been certified, or is required to be certified, in accordance with 15.406-2. This certification states that, to the best of the person’s knowledge and belief, the cost or pricing data is accurate, complete, and current as of a date certain before contract award. Cost or pricing data is required to be certified in certain procurements (10 U.S.C. chapter 271 and 41 U.S.C. chapter 35).' class="agov-definition">Certified Cost or Pricing Data</i>—Modifications—Sealed Bidding, in <i data-tippy-content='Solicitation means any request to submit offers or quotations to the Government. Solicitations under sealed bid procedures are called "invitations for bids." Solicitations under negotiated procedures are called "requests for proposals." Solicitations under simplified acquisition procedures may require submission of either a quotation or an offer.' class="agov-definition">solicitations</i> and contracts if the contract amount is expected to exceed the threshold for submission of <i data-tippy-content='Certified cost or pricing data means "cost or pricing data" that were required to be submitted in accordance with FAR 15.403-4 and 15.403-5 and have been certified, or is required to be certified, in accordance with 15.406-2. This certification states that, to the best of the person’s knowledge and belief, the cost or pricing data is accurate, complete, and current as of a date certain before contract award. Cost or pricing data is required to be certified in certain procurements (10 U.S.C. chapter 271 and 41 U.S.C. chapter 35).' class="agov-definition">certified cost or pricing data</i> at <a class="xref fm:ParaNumOnly" href="/far/part-15#FAR_15_403_4" title="15.403-4" aria-label="15.403-4. Link 89">15.403-4</a>(a)(1); or</p> <p class=" ListL3" id="FAR_14_201_7__d820e106"> <span class="ph autonumber">(ii)</span> Upon request of a contractor in connection with a prime contract entered into before July 1, 2018, the <i data-tippy-content='Contracting officer means a person with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings. The term includes certain authorized representatives of the contracting officer acting within the limits of their authority as delegated by the contracting officer. "Administrative contracting officer (ACO)" refers to a contracting officer who is administering contracts. "Termination contracting officer (TCO)" refers to a contracting officer who is settling terminated contracts. A single contracting officer may be responsible for duties in any or all of these areas. Reference in this regulation (48 CFR chapter 1) to administrative contracting officer or termination contracting officer does not-(1) Require that a duty be performed at a particular office or activity; or(2) Restrict in any way a contracting officer in the performance of any duty properly assigned.' class="agov-definition">contracting officer</i> <i data-tippy-content="Shall denotes the imperative." class="agov-definition">shall</i> modify the contract without requiring consideration to replace clause <a class="xref fm:ParaNumOnly" href="/far/part-52#FAR_52_214_28" title="52.214-28" aria-label="52.214-28. Link 163">52.214-28</a>, Subcontractor <i data-tippy-content='Certified cost or pricing data means "cost or pricing data" that were required to be submitted in accordance with FAR 15.403-4 and 15.403-5 and have been certified, or is required to be certified, in accordance with 15.406-2. This certification states that, to the best of the person’s knowledge and belief, the cost or pricing data is accurate, complete, and current as of a date certain before contract award. Cost or pricing data is required to be certified in certain procurements (10 U.S.C. chapter 271 and 41 U.S.C. chapter 35).' class="agov-definition">Certified Cost or Pricing Data</i>—Modifications—Sealed Bidding, with its <i data-tippy-content="Alternate means a substantive variation of a basic provision or clause prescribed for use in a defined circumstance. It adds wording to, deletes wording from, or substitutes specified wording for a portion of the basic provision or clause. The alternate version of a provision or clause is the basic provision or clause as changed by the addition, deletion, or substitution (see 52.105(a))." class="agov-definition">Alternate</i> I.</p> <p class=" ListL2" id="FAR_14_201_7__d820e114"> <span class="ph autonumber">(2)</span> In exceptional cases, the <i data-tippy-content="Head of the contracting activity means the official who has overall responsibility for managing the contracting activity." class="agov-definition">head of the contracting activity</i> <i data-tippy-content='May denotes the permissive. However, the words "no person may..." mean that no person is required, authorized, or permitted to do the act described.' class="agov-definition">may</i> waive the requirement for inclusion of the clause in a contract with a foreign government or agency of that government. The authorizations for the waiver and the reasons for granting it <i data-tippy-content="Shall denotes the imperative." class="agov-definition">shall</i> be <i data-tippy-content='In writing, "writing," or "written" means any worded or numbered expression that can be read, reproduced, and later communicated, and includes electronically transmitted and stored information.' class="agov-definition">in writing</i>.</p> <p class=" ListL1" id="FAR_14_201_7__d820e119"> <span class="ph autonumber">(d)</span> When <i data-tippy-content="Contracting means purchasing, renting, leasing, or otherwise obtaining supplies or services from nonfederal sources. Contracting includes description (but not determination) of supplies and services required, selection and solicitation of sources, preparation and award of contracts, and all phases of contract administration. It does not include making grants or cooperative agreements." class="agov-definition">contracting</i> by sealed bidding the <i data-tippy-content='Contracting officer means a person with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings. The term includes certain authorized representatives of the contracting officer acting within the limits of their authority as delegated by the contracting officer. "Administrative contracting officer (ACO)" refers to a contracting officer who is administering contracts. "Termination contracting officer (TCO)" refers to a contracting officer who is settling terminated contracts. A single contracting officer may be responsible for duties in any or all of these areas. Reference in this regulation (48 CFR chapter 1) to administrative contracting officer or termination contracting officer does not-(1) Require that a duty be performed at a particular office or activity; or(2) Restrict in any way a contracting officer in the performance of any duty properly assigned.' class="agov-definition">contracting officer</i> <i data-tippy-content="Shall denotes the imperative." class="agov-definition">shall</i> insert the clause at <a class="xref fm:ParaNumOnly" href="/far/part-52#FAR_52_214_29" title="52.214-29" aria-label="52.214-29. Link 166">52.214-29</a>, Order of Precedence-Sealed Bidding, in <i data-tippy-content='Solicitation means any request to submit offers or quotations to the Government. Solicitations under sealed bid procedures are called "invitations for bids." Solicitations under negotiated procedures are called "requests for proposals." Solicitations under simplified acquisition procedures may require submission of either a quotation or an offer.' class="agov-definition">solicitations</i> and contracts to which the uniform contract format applies.</p> </div> </article> <article class="topic concept nested3" aria-labelledby="ariaid-title20" id="FAR_14_201_8" data-part="subsection" data-part-number="14.201-8"> <h4 class="title topictitle4" id="ariaid-title20"> <span class="ph autonumber">14.201-8</span> Price related factors.</h4> <div class="body conbody"> <p class="p" id="FAR_14_201_8__d815e8">The factors set forth in paragraphs (a) through (e) of this subsection <i data-tippy-content='May denotes the permissive. However, the words "no person may..." mean that no person is required, authorized, or permitted to do the act described.' class="agov-definition">may</i> be applicable in evaluation of bids for award and <i data-tippy-content="Shall denotes the imperative." class="agov-definition">shall</i> be included in the <i data-tippy-content='Solicitation means any request to submit offers or quotations to the Government. Solicitations under sealed bid procedures are called "invitations for bids." Solicitations under negotiated procedures are called "requests for proposals." Solicitations under simplified acquisition procedures may require submission of either a quotation or an offer.' class="agov-definition">solicitation</i> when applicable. (See <a class="xref fm:ParaNumOnly" href="#FAR_14_201_5" title="14.201-5" aria-label="14.201-5. Link 167">14.201-5</a>(c).)</p> <p class=" ListL1" id="FAR_14_201_8__d821e15"> <span class="ph autonumber">(a)</span> Foreseeable costs or delays to the Government resulting from such factors as differences in <i data-tippy-content="Inspection means examining and testing supplies or services (including, when appropriate, raw materials, components, and intermediate assemblies) to determine whether they conform to contract requirements." class="agov-definition">inspection</i>, locations of <i data-tippy-content="Supplies means all property except land or interest in land. It includes (but is not limited to) public works, buildings, and facilities; ships, floating equipment, and vessels of every character, type, and description, together with parts and accessories; aircraft and aircraft parts, accessories, and equipment; machine tools; and the alteration or installation of any of the foregoing." class="agov-definition">supplies</i>, and transportation. If bids are on an f.o.b. origin basis (see <a class="xref fm:ParaNumOnly" href="/far/part-47#FAR_47_303" title="47.303" aria-label="47.303. Link 168">47.303</a> and <a class="xref fm:ParaNumOnly" href="/far/part-47#FAR_47_305" title="47.305" aria-label="47.305. Link 169">47.305</a>), transportation costs to the designated points <i data-tippy-content="Shall denotes the imperative." class="agov-definition">shall</i> be considered in determining the lowest cost to the Government.</p> <p class=" ListL1" id="FAR_14_201_8__d821e26"> <span class="ph autonumber">(b)</span> Changes made, or requested by the bidder, in any of the provisions of the invitation for bids, if the change does not constitute a ground for rejection under <a class="xref fm:ParaNumOnly" href="#FAR_14_404" title="14.404" aria-label="14.404. Link 170">14.404</a>.</p> <p class=" ListL1" id="FAR_14_201_8__d821e34"> <span class="ph autonumber">(c)</span> Advantages or disadvantages to the Government that might result from making more than one award (see <a class="xref fm:ParaNumOnly" href="#FAR_14_201_6" title="14.201-6" aria-label="14.201-6. Link 171">14.201-6</a>(q)). The <i data-tippy-content='Contracting officer means a person with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings. The term includes certain authorized representatives of the contracting officer acting within the limits of their authority as delegated by the contracting officer. "Administrative contracting officer (ACO)" refers to a contracting officer who is administering contracts. "Termination contracting officer (TCO)" refers to a contracting officer who is settling terminated contracts. A single contracting officer may be responsible for duties in any or all of these areas. Reference in this regulation (48 CFR chapter 1) to administrative contracting officer or termination contracting officer does not-(1) Require that a duty be performed at a particular office or activity; or(2) Restrict in any way a contracting officer in the performance of any duty properly assigned.' class="agov-definition">contracting officer</i> <i data-tippy-content="Shall denotes the imperative." class="agov-definition">shall</i> assume, for the purpose of making multiple awards, that $500 would be the administrative cost to the Government for issuing and administering each contract awarded under a <i data-tippy-content='Solicitation means any request to submit offers or quotations to the Government. Solicitations under sealed bid procedures are called "invitations for bids." Solicitations under negotiated procedures are called "requests for proposals." Solicitations under simplified acquisition procedures may require submission of either a quotation or an offer.' class="agov-definition">solicitation</i>. Individual awards <i data-tippy-content="Shall denotes the imperative." class="agov-definition">shall</i> be for the items or combinations of items that result in the lowest aggregate cost to the Government, including the assumed administrative costs.</p> <p class=" ListL1" id="FAR_14_201_8__d821e42"> <span class="ph autonumber">(d)</span> Federal, state, and local taxes (see <a class="xref fm:Part" href="/far/part-29#FAR_Part_29" title="part  29" aria-label="part聽 29. Link 172">part  29</a>).</p> <p class=" ListL1" id="FAR_14_201_8__d821e50"> <span class="ph autonumber">(e)</span> Origin of <i data-tippy-content="Supplies means all property except land or interest in land. It includes (but is not limited to) public works, buildings, and facilities; ships, floating equipment, and vessels of every character, type, and description, together with parts and accessories; aircraft and aircraft parts, accessories, and equipment; machine tools; and the alteration or installation of any of the foregoing." class="agov-definition">supplies</i>, and, if foreign, the application of the Buy American statute or any other prohibition on foreign purchases (see <a class="xref fm:Part" href="/far/part-25#FAR_Part_25" title="part  25" aria-label="part聽 25. Link 173">part  25</a>).</p> </div> </article> <article class="topic concept nested3" aria-labelledby="ariaid-title21" id="FAR_14_201_9" data-part="subsection" data-part-number="14.201-9"> <h4 class="title topictitle4" id="ariaid-title21"> <span class="ph autonumber">14.201-9</span> Simplified contract format.</h4> <div class="body conbody"> <p class="p" id="FAR_14_201_9__d816e8"> <em class="ph i">Policy</em>. For firm-fixed-price or fixed-price with economic price adjustment <i data-tippy-content="Acquisition means the acquiring by contract with appropriated funds of supplies or services (including construction) by and for the use of the Federal Government through purchase or lease, whether the supplies or services are already in existence or must be created, developed, demonstrated, and evaluated. Acquisition begins at the point when agency needs are established and includes the description of requirements to satisfy agency needs, solicitation and selection of sources, award of contracts, contract financing, contract performance, contract administration, and those technical and management functions directly related to the process of fulfilling agency needs by contract." class="agov-definition">acquisitions</i> of <i data-tippy-content="Supplies means all property except land or interest in land. It includes (but is not limited to) public works, buildings, and facilities; ships, floating equipment, and vessels of every character, type, and description, together with parts and accessories; aircraft and aircraft parts, accessories, and equipment; machine tools; and the alteration or installation of any of the foregoing." class="agov-definition">supplies</i> and services, the <i data-tippy-content='Contracting officer means a person with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings. The term includes certain authorized representatives of the contracting officer acting within the limits of their authority as delegated by the contracting officer. "Administrative contracting officer (ACO)" refers to a contracting officer who is administering contracts. "Termination contracting officer (TCO)" refers to a contracting officer who is settling terminated contracts. A single contracting officer may be responsible for duties in any or all of these areas. Reference in this regulation (48 CFR chapter 1) to administrative contracting officer or termination contracting officer does not-(1) Require that a duty be performed at a particular office or activity; or(2) Restrict in any way a contracting officer in the performance of any duty properly assigned.' class="agov-definition">contracting officer</i> <i data-tippy-content='May denotes the permissive. However, the words "no person may..." mean that no person is required, authorized, or permitted to do the act described.' class="agov-definition">may</i> use the simplified contract format in lieu of the uniform contract format (see <a class="xref fm:ParaNumOnly" href="#FAR_14_201_1" title="14.201-1" aria-label="14.201-1. Link 174">14.201-1</a>). The <i data-tippy-content='Contracting officer means a person with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings. The term includes certain authorized representatives of the contracting officer acting within the limits of their authority as delegated by the contracting officer. "Administrative contracting officer (ACO)" refers to a contracting officer who is administering contracts. "Termination contracting officer (TCO)" refers to a contracting officer who is settling terminated contracts. A single contracting officer may be responsible for duties in any or all of these areas. Reference in this regulation (48 CFR chapter 1) to administrative contracting officer or termination contracting officer does not-(1) Require that a duty be performed at a particular office or activity; or(2) Restrict in any way a contracting officer in the performance of any duty properly assigned.' class="agov-definition">contracting officer</i> has flexibility in preparation and organization of the simplified contract format. However, the following format <i data-tippy-content="Should means an expected course of action or policy that is to be followed unless inappropriate for a particular circumstance." class="agov-definition">should</i> be used to the maximum practical extent:</p> <p class=" ListL1" id="FAR_14_201_9__d822e17"> <span class="ph autonumber">(a)</span> <em class="ph i"><i data-tippy-content='Solicitation means any request to submit offers or quotations to the Government. Solicitations under sealed bid procedures are called "invitations for bids." Solicitations under negotiated procedures are called "requests for proposals." Solicitations under simplified acquisition procedures may require submission of either a quotation or an offer.' class="agov-definition">Solicitation</i>/contract form</em>. <a class="xref" href="https://www.gsa.gov/forms-library/solicitationcontract" target="_blank" title="Standard Form (SF) 1447" aria-label="Standard聽Form聽(SF)聽1447. Link 175">Standard Form (SF) 1447</a>, <i data-tippy-content='Solicitation means any request to submit offers or quotations to the Government. Solicitations under sealed bid procedures are called "invitations for bids." Solicitations under negotiated procedures are called "requests for proposals." Solicitations under simplified acquisition procedures may require submission of either a quotation or an offer.' class="agov-definition">Solicitation</i>/Contract, <i data-tippy-content="Shall denotes the imperative." class="agov-definition">shall</i> be used as the first page of the <i data-tippy-content='Solicitation means any request to submit offers or quotations to the Government. Solicitations under sealed bid procedures are called "invitations for bids." Solicitations under negotiated procedures are called "requests for proposals." Solicitations under simplified acquisition procedures may require submission of either a quotation or an offer.' class="agov-definition">solicitation</i>.</p> <p class=" ListL1" id="FAR_14_201_9__d822e27"> <span class="ph autonumber">(b)</span> <em class="ph i">Contract schedule</em>. Include the following for each <i data-tippy-content='Line item means the basic structural element in a procurement instrument that describes and organizes the required product or service for pricing, delivery, inspection, acceptance, invoicing, and payment. The use of the term "line item" includes "subline item," as applicable.' class="agov-definition">line item</i>:</p> <p class=" ListL2" id="FAR_14_201_9__d822e35"> <span class="ph autonumber">(1)</span> <i data-tippy-content="Line item number means either a numeric or alphanumeric format to identify a line item." class="agov-definition">Line item number</i>.</p> <p class=" ListL2" id="FAR_14_201_9__d822e40"> <span class="ph autonumber">(2)</span> Description of <i data-tippy-content="Supplies means all property except land or interest in land. It includes (but is not limited to) public works, buildings, and facilities; ships, floating equipment, and vessels of every character, type, and description, together with parts and accessories; aircraft and aircraft parts, accessories, and equipment; machine tools; and the alteration or installation of any of the foregoing." class="agov-definition">supplies</i> or services, or data sufficient to identify the requirement.</p> <p class=" ListL2" id="FAR_14_201_9__d822e45"> <span class="ph autonumber">(3)</span> Quantity and unit of issue.</p> <p class=" ListL2" id="FAR_14_201_9__d822e50"> <span class="ph autonumber">(4)</span> Unit price and amount.</p> <p class=" ListL2" id="FAR_14_201_9__d822e55"> <span class="ph autonumber">(5)</span> Packaging and marking requirements.</p> <p class=" ListL2" id="FAR_14_201_9__d822e60"> <span class="ph autonumber">(6)</span> <i data-tippy-content="Inspection means examining and testing supplies or services (including, when appropriate, raw materials, components, and intermediate assemblies) to determine whether they conform to contract requirements." class="agov-definition">Inspection</i> and acceptance, quality assurance, and reliability requirements.</p> <p class=" ListL2" id="FAR_14_201_9__d822e65"> <span class="ph autonumber">(7)</span> Place of delivery, performance and delivery dates, period of performance, and f.o.b. point.</p> <p class=" ListL2" id="FAR_14_201_9__d822e70"> <span class="ph autonumber">(8)</span> Other item-peculiar information as necessary (<em class="ph i">e.g.,</em> individual fund citations).</p> <p class=" ListL1" id="FAR_14_201_9__d822e78"> <span class="ph autonumber">(c)</span> <em class="ph i">Clauses</em>. Include the clauses required by this regulation. Additional clauses <i data-tippy-content="Shall denotes the imperative." class="agov-definition">shall</i> be incorporated only when considered absolutely necessary to the particular <i data-tippy-content="Acquisition means the acquiring by contract with appropriated funds of supplies or services (including construction) by and for the use of the Federal Government through purchase or lease, whether the supplies or services are already in existence or must be created, developed, demonstrated, and evaluated. Acquisition begins at the point when agency needs are established and includes the description of requirements to satisfy agency needs, solicitation and selection of sources, award of contracts, contract financing, contract performance, contract administration, and those technical and management functions directly related to the process of fulfilling agency needs by contract." class="agov-definition">acquisition</i>.</p> <p class=" ListL1" id="FAR_14_201_9__d822e85"> <span class="ph autonumber">(d)</span> <em class="ph i">List of documents and attachments</em>. Include if necessary.</p> <p class="p"></p><p class="Runin RuninRestart ListL1" id="FAR_14_201_9__d822e92"> <span class="ph autonumber">(e)</span> Representations and instructions-</p> <p class="RuninChild ListL2" id="FAR_14_201_9__d822e98"> <span class="ph autonumber">(1)</span> <em class="ph i">Representations and certifications</em>. Insert those <i data-tippy-content='Solicitation means any request to submit offers or quotations to the Government. Solicitations under sealed bid procedures are called "invitations for bids." Solicitations under negotiated procedures are called "requests for proposals." Solicitations under simplified acquisition procedures may require submission of either a quotation or an offer.' class="agov-definition">solicitation</i> provisions that require representations, certifications, or the submission of other information by <i data-tippy-content="Offeror means offeror or bidder." class="agov-definition">offerors</i>.</p> <p class=" ListL2" id="FAR_14_201_9__d822e105"> <span class="ph autonumber">(2)</span> <em class="ph i">Instructions, conditions, and notices</em>. Include the <i data-tippy-content='Solicitation means any request to submit offers or quotations to the Government. Solicitations under sealed bid procedures are called "invitations for bids." Solicitations under negotiated procedures are called "requests for proposals." Solicitations under simplified acquisition procedures may require submission of either a quotation or an offer.' class="agov-definition">solicitation</i> provisions required by <a class="xref fm:ParaNumOnly" href="#FAR_14_201_6" title="14.201-6" aria-label="14.201-6. Link 171">14.201-6</a>. Include any other information/instructions necessary to guide <i data-tippy-content="Offeror means offeror or bidder." class="agov-definition">offerors</i>.</p> <p class=" ListL2" id="FAR_14_201_9__d822e115"> <span class="ph autonumber">(3)</span> <em class="ph i">Evaluation factors for award</em>. Insert all evaluation factors and any significant subfactors for award.</p> <p class=" ListL2" id="FAR_14_201_9__d822e122"> <span class="ph autonumber">(4)</span> Upon award, the <i data-tippy-content='Contracting officer means a person with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings. The term includes certain authorized representatives of the contracting officer acting within the limits of their authority as delegated by the contracting officer. "Administrative contracting officer (ACO)" refers to a contracting officer who is administering contracts. "Termination contracting officer (TCO)" refers to a contracting officer who is settling terminated contracts. A single contracting officer may be responsible for duties in any or all of these areas. Reference in this regulation (48 CFR chapter 1) to administrative contracting officer or termination contracting officer does not-(1) Require that a duty be performed at a particular office or activity; or(2) Restrict in any way a contracting officer in the performance of any duty properly assigned.' class="agov-definition">contracting officer</i> need not physically include the provisions in paragraphs (e)(1), (2), and (3) of this subsection in the resulting contract, but <i data-tippy-content="Shall denotes the imperative." class="agov-definition">shall</i> retain them in the contract file. Award by acceptance of a bid on the award portion of <a class="xref" href="https://www.gsa.gov/forms-library/solicitationcontract" target="_blank" title="SF 1447" aria-label="SF聽1447. Link 106">SF 1447</a> incorporates the representations, certifications, and other statements of bidders in the resultant contract even though not physically attached.</p> </div> </article> </article> <article class="topic concept nested2" aria-labelledby="ariaid-title22" id="FAR_14_202" data-part="section" data-part-number="14.202"> <h3 class="title topictitle3" id="ariaid-title22"> <span class="ph autonumber">14.202</span> General rules for solicitation of bids.</h3> <article class="topic concept nested3" aria-labelledby="ariaid-title23" id="FAR_14_202_1" data-part="subsection" data-part-number="14.202-1"> <h4 class="title topictitle4" id="ariaid-title23"> <span class="ph autonumber">14.202-1</span> Bidding time.</h4> <div class="body conbody"> <p class=" ListL1" id="FAR_14_202_1__d824e10"> <span class="ph autonumber">(a)</span> <em class="ph i">Policy</em>. A reasonable time for prospective bidders to prepare and submit bids <i data-tippy-content="Shall denotes the imperative." class="agov-definition">shall</i> be allowed in all invitations, consistent with the needs of the Government. (For <i data-tippy-content='Construction means construction, alteration, or repair (including dredging, excavating, and painting) of buildings, structures, or other real property. For purposes of this definition, the terms "buildings, structures, or other real property" include, but are not limited to, improvements of all types, such as bridges, dams, plants, highways, parkways, streets, subways, tunnels, sewers, mains, power lines, cemeteries, pumping stations, railways, airport facilities, terminals, docks, piers, wharves, ways, lighthouses, buoys, jetties, breakwaters, levees, canals, and channels. Construction does not include the manufacture, production, furnishing, construction, alteration, repair, processing, or assembling of vessels, aircraft, or other kinds of personal property (except that for use in subpart 22.5, see the definition at 22.502).' class="agov-definition">construction</i> contracts, see <a class="xref fm:ParaNumOnly" href="/far/part-36#FAR_36_213_3" title="36.213-3" aria-label="36.213-3. Link 178">36.213-3</a>(a).) A bidding time (<em class="ph i">i.e.,</em> the time between issuance of the <i data-tippy-content='Solicitation means any request to submit offers or quotations to the Government. Solicitations under sealed bid procedures are called "invitations for bids." Solicitations under negotiated procedures are called "requests for proposals." Solicitations under simplified acquisition procedures may require submission of either a quotation or an offer.' class="agov-definition">solicitation</i> and opening of bids) of at least 30 calendar days <i data-tippy-content="Shall denotes the imperative." class="agov-definition">shall</i> be provided, when synopsis is required by <a class="xref fm:Subpart" href="/far/part-5#FAR_Subpart_5_2" title="subpart  5.2" aria-label="subpart聽 5.2. Link 179">subpart  5.2</a>.</p> <p class=" ListL1" id="FAR_14_202_1__d824e26"> <span class="ph autonumber">(b)</span> <em class="ph i">Factors to be considered</em>. Because of unduly limited bidding time, some potential sources <i data-tippy-content='May denotes the permissive. However, the words "no person may..." mean that no person is required, authorized, or permitted to do the act described.' class="agov-definition">may</i> be precluded from bidding and others <i data-tippy-content='May denotes the permissive. However, the words "no person may..." mean that no person is required, authorized, or permitted to do the act described.' class="agov-definition">may</i> be forced to include amounts for contingencies that, with additional time, could be eliminated. To avoid unduly restricting competition or paying higher-than-necessary prices, consideration <i data-tippy-content="Shall denotes the imperative." class="agov-definition">shall</i> be given to such factors as the following in establishing a reasonable bidding time:</p> <p class=" ListL2" id="FAR_14_202_1__d824e34"> <span class="ph autonumber">(1)</span> Degree of urgency;</p> <p class=" ListL2" id="FAR_14_202_1__d824e39"> <span class="ph autonumber">(2)</span> Complexity of requirement;</p> <p class=" ListL2" id="FAR_14_202_1__d824e44"> <span class="ph autonumber">(3)</span> Anticipated extent of subcontracting;</p> <p class=" ListL2" id="FAR_14_202_1__d824e49"> <span class="ph autonumber">(4)</span> Whether use was made of presolicitation notices;</p> <p class=" ListL2" id="FAR_14_202_1__d824e54"> <span class="ph autonumber">(5)</span> Geographic distribution of bidders; and</p> <p class=" ListL2" id="FAR_14_202_1__d824e59"> <span class="ph autonumber">(6)</span> Normal transmittal time for both invitations and bids.</p> </div> </article> <article class="topic concept nested3" aria-labelledby="ariaid-title24" id="FAR_14_202_2" data-part="subsection" data-part-number="14.202-2"> <h4 class="title topictitle4" id="ariaid-title24"> <span class="ph autonumber">14.202-2</span> [Reserved]</h4> </article> <article class="topic concept nested3" aria-labelledby="ariaid-title25" id="FAR_14_202_3" data-part="subsection" data-part-number="14.202-3"> <h4 class="title topictitle4" id="ariaid-title25"> <span class="ph autonumber">14.202-3</span> Bid envelopes.</h4> <div class="body conbody"> <p class=" ListL1" id="FAR_14_202_3__d826e10"> <span class="ph autonumber">(a)</span> Postage or envelopes bearing "Postage and Fees Paid" indicia <i data-tippy-content="Shall denotes the imperative." class="agov-definition">shall</i> not be distributed with the invitation for bids or otherwise supplied to prospective bidders.</p> <p class=" ListL1" id="FAR_14_202_3__d826e15"> <span class="ph autonumber">(b)</span> To provide for ready identification and proper handling of bids, <a class="xref" href="https://www.gsa.gov/forms-library/offer-label" target="_blank" title="Optional Form 17" aria-label="Optional聽Form聽17. Link 180">Optional Form 17</a>, <i data-tippy-content='Offer means a response to a solicitation that, if accepted, would bind the offeror to perform the resultant contract. Responses to invitations for bids (sealed bidding) are offers called "bids" or "sealed bids"; responses to requests for proposals (negotiation) are offers called "proposals"; however, responses to requests for quotations (simplified acquisition) are "quotations," not offers. For unsolicited proposals, see subpart 15.6.' class="agov-definition">Offer</i> Label, <i data-tippy-content='May denotes the permissive. However, the words "no person may..." mean that no person is required, authorized, or permitted to do the act described.' class="agov-definition">may</i> be furnished with each bid set. The form <i data-tippy-content='May denotes the permissive. However, the words "no person may..." mean that no person is required, authorized, or permitted to do the act described.' class="agov-definition">may</i> be obtained from the General Services Administration (see <a class="xref fm:ParaNumOnly" href="/far/part-53#FAR_53_107" title="53.107" aria-label="53.107. Link 181">53.107</a>).</p> </div> </article> <article class="topic concept nested3" aria-labelledby="ariaid-title26" id="FAR_14_202_4" data-part="subsection" data-part-number="14.202-4"> <h4 class="title topictitle4" id="ariaid-title26"> <span class="ph autonumber">14.202-4</span> Bid samples.</h4> <div class="body conbody"> <p class="p"></p><p class="Runin RuninRestart ListL1" id="FAR_14_202_4__d827e10"> <span class="ph autonumber">(a)</span> Policy.</p> <p class="RuninChild ListL2" id="FAR_14_202_4__d827e16"> <span class="ph autonumber">(1)</span> Bidders <i data-tippy-content="Shall denotes the imperative." class="agov-definition">shall</i> not be required to furnish bid samples unless there are characteristics of the product that cannot be described adequately in the specification or purchase description.</p> <p class=" ListL2" id="FAR_14_202_4__d827e21"> <span class="ph autonumber">(2)</span> Bid samples will be used only to determine the responsiveness of the bid and will not be used to determine a bidder’s ability to produce the required items.</p> <p class=" ListL2" id="FAR_14_202_4__d827e26"> <span class="ph autonumber">(3)</span> Bid samples <i data-tippy-content='May denotes the permissive. However, the words "no person may..." mean that no person is required, authorized, or permitted to do the act described.' class="agov-definition">may</i> be examined for any required characteristic, whether or not such characteristic is adequately described in the specification, if listed in accordance with paragraph (d)(1)(ii) of this section.</p> <p class=" ListL2" id="FAR_14_202_4__d827e31"> <span class="ph autonumber">(4)</span> Bids will be rejected as nonresponsive if the sample fails to conform to each of the characteristics listed in the invitation.</p> <p class=" ListL1" id="FAR_14_202_4__d827e36"> <span class="ph autonumber">(b)</span> <em class="ph i">When to use</em>. The use of bid samples would be appropriate for <i data-tippy-content='Products has the same meaning as "supplies."' class="agov-definition">products</i> that <i data-tippy-content='Must (see "shall").' class="agov-definition">must</i> be suitable from the standpoint of balance, facility of use, general "feel," color, pattern, or other characteristics that cannot be described adequately in the specification. However, when more than a minor portion of the characteristics of the product cannot be adequately described in the specification, <i data-tippy-content='Products has the same meaning as "supplies."' class="agov-definition">products</i> <i data-tippy-content="Should means an expected course of action or policy that is to be followed unless inappropriate for a particular circumstance." class="agov-definition">should</i> be acquired by two-step sealed bidding or negotiation, as appropriate.</p> <p class=" ListL1" id="FAR_14_202_4__d827e43"> <span class="ph autonumber">(c)</span> <em class="ph i">Justification</em>. The reasons why acceptable <i data-tippy-content='Products has the same meaning as "supplies."' class="agov-definition">products</i> cannot be acquired without the submission of bid samples <i data-tippy-content="Shall denotes the imperative." class="agov-definition">shall</i> be set forth in the contract file, except where the submission is required by the formal specifications (Federal, Military, or other) applicable to the <i data-tippy-content="Acquisition means the acquiring by contract with appropriated funds of supplies or services (including construction) by and for the use of the Federal Government through purchase or lease, whether the supplies or services are already in existence or must be created, developed, demonstrated, and evaluated. Acquisition begins at the point when agency needs are established and includes the description of requirements to satisfy agency needs, solicitation and selection of sources, award of contracts, contract financing, contract performance, contract administration, and those technical and management functions directly related to the process of fulfilling agency needs by contract." class="agov-definition">acquisition</i>.</p> <p class="p"></p><p class="Runin RuninRestart ListL1" id="FAR_14_202_4__d827e50"> <span class="ph autonumber">(d)</span> Requirements for samples in invitations for bids.</p> <p class="RuninChild ListL2" id="FAR_14_202_4__d827e56"> <span class="ph autonumber">(1)</span> Invitations for bids <i data-tippy-content="Shall denotes the imperative." class="agov-definition">shall</i>-</p> <p class=" ListL3" id="FAR_14_202_4__d827e62"> <span class="ph autonumber">(i)</span> State the number and, if appropriate, the size of the samples to be submitted and otherwise fully describe the samples required; and</p> <p class=" ListL3" id="FAR_14_202_4__d827e67"> <span class="ph autonumber">(ii)</span> List all the characteristics for which the samples will be examined.</p> <p class=" ListL2" id="FAR_14_202_4__d827e72"> <span class="ph autonumber">(2)</span> If bid samples are required, see <a class="xref fm:ParaNumOnly" href="#FAR_14_201_6" title="14.201-6" aria-label="14.201-6. Link 171">14.201-6</a>(o).</p> <p class="p"></p><p class="Runin RuninRestart ListL1" id="FAR_14_202_4__d827e80"> <span class="ph autonumber">(e)</span> Waiver of requirement for bid samples.</p> <p class="RuninChild ListL2" id="FAR_14_202_4__d827e86"> <span class="ph autonumber">(1)</span> The requirement for furnishing bid samples <i data-tippy-content='May denotes the permissive. However, the words "no person may..." mean that no person is required, authorized, or permitted to do the act described.' class="agov-definition">may</i> be waived when a bidder <i data-tippy-content='Offer means a response to a solicitation that, if accepted, would bind the offeror to perform the resultant contract. Responses to invitations for bids (sealed bidding) are offers called "bids" or "sealed bids"; responses to requests for proposals (negotiation) are offers called "proposals"; however, responses to requests for quotations (simplified acquisition) are "quotations," not offers. For unsolicited proposals, see subpart 15.6.' class="agov-definition">offers</i> a product previously or currently being contracted for or tested by the Government and found to comply with specification requirements conforming in every material respect with those in the current invitation for bids. When the requirement <i data-tippy-content='May denotes the permissive. However, the words "no person may..." mean that no person is required, authorized, or permitted to do the act described.' class="agov-definition">may</i> be waived, see <a class="xref fm:ParaNumOnly" href="#FAR_14_201_6" title="14.201-6" aria-label="14.201-6. Link 171">14.201-6</a>(o)(2).</p> <p class=" ListL2" id="FAR_14_202_4__d827e94"> <span class="ph autonumber">(2)</span> Where samples required by a Federal, Military, or other formal specification are not considered necessary and a waiver of the sample requirements of the specification has been authorized, a statement <i data-tippy-content="Shall denotes the imperative." class="agov-definition">shall</i> be included in the invitation that notwithstanding the requirements of the specification, samples will not be required.</p> <p class=" ListL1" id="FAR_14_202_4__d827e99"> <span class="ph autonumber">(f)</span> <em class="ph i">Unsolicited samples</em>. Bid samples furnished with a bid that are not required by the invitation generally will not be considered as qualifying the bid and will be disregarded. However, the bid sample will not be disregarded if it is clear from the bid or accompanying papers that the bidder’s intention was to qualify the bid. (See <a class="xref fm:ParaNumOnly" href="#FAR_14_404_2" title="14.404-2" aria-label="14.404-2. Link 184">14.404-2</a>(d) if the qualification does not conform to the <i data-tippy-content='Solicitation means any request to submit offers or quotations to the Government. Solicitations under sealed bid procedures are called "invitations for bids." Solicitations under negotiated procedures are called "requests for proposals." Solicitations under simplified acquisition procedures may require submission of either a quotation or an offer.' class="agov-definition">solicitation</i>.)</p> <p class="p"></p><p class="Runin RuninRestart ListL1" id="FAR_14_202_4__d827e109"> <span class="ph autonumber">(g)</span> Handling bid samples.</p> <p class="RuninChild ListL2" id="FAR_14_202_4__d827e115"> <span class="ph autonumber">(1)</span> Samples that are not destroyed in testing <i data-tippy-content="Shall denotes the imperative." class="agov-definition">shall</i> be returned to bidders at their request and expense, unless otherwise specified in the invitation.</p> <p class=" ListL2" id="FAR_14_202_4__d827e120"> <span class="ph autonumber">(2)</span> Disposition instructions <i data-tippy-content="Shall denotes the imperative." class="agov-definition">shall</i> be requested from bidders and samples disposed of accordingly.</p> <p class=" ListL2" id="FAR_14_202_4__d827e125"> <span class="ph autonumber">(3)</span> Samples ordinarily will be returned collect to the address from which received if disposition instructions are not received within 30 days. Small items <i data-tippy-content='May denotes the permissive. However, the words "no person may..." mean that no person is required, authorized, or permitted to do the act described.' class="agov-definition">may</i> be returned by mail, postage prepaid.</p> <p class=" ListL2" id="FAR_14_202_4__d827e130"> <span class="ph autonumber">(4)</span> Samples that are to be retained for <i data-tippy-content="Inspection means examining and testing supplies or services (including, when appropriate, raw materials, components, and intermediate assemblies) to determine whether they conform to contract requirements." class="agov-definition">inspection</i> purposes in connection with deliveries <i data-tippy-content="Shall denotes the imperative." class="agov-definition">shall</i> be transmitted to the inspecting activity concerned, with instructions to retain the sample until completion of the contract or until disposition instructions are furnished.</p> <p class=" ListL2" id="FAR_14_202_4__d827e135"> <span class="ph autonumber">(5)</span> Where samples are consumed or their usefulness is impaired by tests, they will be disposed of as <i data-tippy-content="Scrap means personal property that has no value except its basic metallic, mineral, or organic content." class="agov-definition">scrap</i> unless the bidder requests their return.</p> </div> </article> <article class="topic concept nested3" aria-labelledby="ariaid-title27" id="FAR_14_202_5" data-part="subsection" data-part-number="14.202-5"> <h4 class="title topictitle4" id="ariaid-title27"> <span class="ph autonumber">14.202-5</span> Descriptive literature.</h4> <div class="body conbody"> <p class=" ListL1" id="FAR_14_202_5__d828e10"> <span class="ph autonumber">(a)</span> <em class="ph i">Policy</em>. <i data-tippy-content='Contracting officer means a person with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings. The term includes certain authorized representatives of the contracting officer acting within the limits of their authority as delegated by the contracting officer. "Administrative contracting officer (ACO)" refers to a contracting officer who is administering contracts. "Termination contracting officer (TCO)" refers to a contracting officer who is settling terminated contracts. A single contracting officer may be responsible for duties in any or all of these areas. Reference in this regulation (48 CFR chapter 1) to administrative contracting officer or termination contracting officer does not-(1) Require that a duty be performed at a particular office or activity; or(2) Restrict in any way a contracting officer in the performance of any duty properly assigned.' class="agov-definition">Contracting officers</i> <i data-tippy-content='Must (see "shall").' class="agov-definition">must</i> not require bidders to furnish <i data-tippy-content="Descriptive literature means information provided by an offeror, such as cuts, illustrations, drawings, and brochures, that shows a product’s characteristics or construction of a product or explains its operation. The term includes only that information needed to evaluate the acceptability of the product and excludes other information for operating or maintaining the product." class="agov-definition">descriptive literature</i> unless it is needed before award to determine whether the <i data-tippy-content='Products has the same meaning as "supplies."' class="agov-definition">products</i> offered meet the specification and to establish exactly what the bidder proposes to furnish.</p> <p class=" ListL1" id="FAR_14_202_5__d828e17"> <span class="ph autonumber">(b)</span> <em class="ph i">Justification</em>. The <i data-tippy-content='Contracting officer means a person with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings. The term includes certain authorized representatives of the contracting officer acting within the limits of their authority as delegated by the contracting officer. "Administrative contracting officer (ACO)" refers to a contracting officer who is administering contracts. "Termination contracting officer (TCO)" refers to a contracting officer who is settling terminated contracts. A single contracting officer may be responsible for duties in any or all of these areas. Reference in this regulation (48 CFR chapter 1) to administrative contracting officer or termination contracting officer does not-(1) Require that a duty be performed at a particular office or activity; or(2) Restrict in any way a contracting officer in the performance of any duty properly assigned.' class="agov-definition">contracting officer</i> <i data-tippy-content='Must (see "shall").' class="agov-definition">must</i> document in the contract file the reasons why product acceptability cannot be determined without the submission of <i data-tippy-content="Descriptive literature means information provided by an offeror, such as cuts, illustrations, drawings, and brochures, that shows a product’s characteristics or construction of a product or explains its operation. The term includes only that information needed to evaluate the acceptability of the product and excludes other information for operating or maintaining the product." class="agov-definition">descriptive literature</i>, except when the contract specifications require submission.</p> <p class="p"></p><p class="Runin RuninRestart ListL1" id="FAR_14_202_5__d828e24"> <span class="ph autonumber">(c)</span> Requirements of invitation for bids.</p> <p class="RuninChild ListL2" id="FAR_14_202_5__d828e30"> <span class="ph autonumber">(1)</span> The invitation <i data-tippy-content='Must (see "shall").' class="agov-definition">must</i> clearly state-</p> <p class=" ListL3" id="FAR_14_202_5__d828e36"> <span class="ph autonumber">(i)</span> What <i data-tippy-content="Descriptive literature means information provided by an offeror, such as cuts, illustrations, drawings, and brochures, that shows a product’s characteristics or construction of a product or explains its operation. The term includes only that information needed to evaluate the acceptability of the product and excludes other information for operating or maintaining the product." class="agov-definition">descriptive literature</i> the bidders <i data-tippy-content='Must (see "shall").' class="agov-definition">must</i> furnish;</p> <p class=" ListL3" id="FAR_14_202_5__d828e41"> <span class="ph autonumber">(ii)</span> The purpose for requiring the literature;</p> <p class=" ListL3" id="FAR_14_202_5__d828e46"> <span class="ph autonumber">(iii)</span> The extent of its consideration in the evaluation of bids; and</p> <p class=" ListL3" id="FAR_14_202_5__d828e51"> <span class="ph autonumber">(iv)</span> The rules that will apply if a bidder fails to furnish the literature before bid opening or if the literature provided does not comply with the requirements of the invitation.</p> <p class=" ListL2" id="FAR_14_202_5__d828e56"> <span class="ph autonumber">(2)</span> If bidders <i data-tippy-content='Must (see "shall").' class="agov-definition">must</i> furnish <i data-tippy-content="Descriptive literature means information provided by an offeror, such as cuts, illustrations, drawings, and brochures, that shows a product’s characteristics or construction of a product or explains its operation. The term includes only that information needed to evaluate the acceptability of the product and excludes other information for operating or maintaining the product." class="agov-definition">descriptive literature</i>, see <a class="xref fm:ParaNumOnly" href="#FAR_14_201_6" title="14.201-6" aria-label="14.201-6. Link 171">14.201-6</a>(p).</p> <p class="p"></p><p class="Runin RuninRestart ListL1" id="FAR_14_202_5__d828e64"> <span class="ph autonumber">(d)</span> Waiver of requirement for <i data-tippy-content="Descriptive literature means information provided by an offeror, such as cuts, illustrations, drawings, and brochures, that shows a product’s characteristics or construction of a product or explains its operation. The term includes only that information needed to evaluate the acceptability of the product and excludes other information for operating or maintaining the product." class="agov-definition">descriptive literature</i>.</p> <p class="RuninChild ListL2" id="FAR_14_202_5__d828e70"> <span class="ph autonumber">(1)</span> The <i data-tippy-content='Contracting officer means a person with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings. The term includes certain authorized representatives of the contracting officer acting within the limits of their authority as delegated by the contracting officer. "Administrative contracting officer (ACO)" refers to a contracting officer who is administering contracts. "Termination contracting officer (TCO)" refers to a contracting officer who is settling terminated contracts. A single contracting officer may be responsible for duties in any or all of these areas. Reference in this regulation (48 CFR chapter 1) to administrative contracting officer or termination contracting officer does not-(1) Require that a duty be performed at a particular office or activity; or(2) Restrict in any way a contracting officer in the performance of any duty properly assigned.' class="agov-definition">contracting officer</i> <i data-tippy-content='May denotes the permissive. However, the words "no person may..." mean that no person is required, authorized, or permitted to do the act described.' class="agov-definition">may</i> waive the requirement for <i data-tippy-content="Descriptive literature means information provided by an offeror, such as cuts, illustrations, drawings, and brochures, that shows a product’s characteristics or construction of a product or explains its operation. The term includes only that information needed to evaluate the acceptability of the product and excludes other information for operating or maintaining the product." class="agov-definition">descriptive literature</i> if-</p> <p class=" ListL3" id="FAR_14_202_5__d828e76"> <span class="ph autonumber">(i)</span> The bidder states in the bid that the product being offered is the same as a product previously or currently being furnished to the <i data-tippy-content="Contracting activity means an element of an agency designated by the agency head and delegated broad authority regarding acquisition functions." class="agov-definition">contracting activity</i>; and</p> <p class=" ListL3" id="FAR_14_202_5__d828e81"> <span class="ph autonumber">(ii)</span> The <i data-tippy-content='Contracting officer means a person with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings. The term includes certain authorized representatives of the contracting officer acting within the limits of their authority as delegated by the contracting officer. "Administrative contracting officer (ACO)" refers to a contracting officer who is administering contracts. "Termination contracting officer (TCO)" refers to a contracting officer who is settling terminated contracts. A single contracting officer may be responsible for duties in any or all of these areas. Reference in this regulation (48 CFR chapter 1) to administrative contracting officer or termination contracting officer does not-(1) Require that a duty be performed at a particular office or activity; or(2) Restrict in any way a contracting officer in the performance of any duty properly assigned.' class="agov-definition">contracting officer</i> determines that the product offered by the bidder complies with the specification requirements of the current invitation for bids. When the <i data-tippy-content='Contracting officer means a person with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings. The term includes certain authorized representatives of the contracting officer acting within the limits of their authority as delegated by the contracting officer. "Administrative contracting officer (ACO)" refers to a contracting officer who is administering contracts. "Termination contracting officer (TCO)" refers to a contracting officer who is settling terminated contracts. A single contracting officer may be responsible for duties in any or all of these areas. Reference in this regulation (48 CFR chapter 1) to administrative contracting officer or termination contracting officer does not-(1) Require that a duty be performed at a particular office or activity; or(2) Restrict in any way a contracting officer in the performance of any duty properly assigned.' class="agov-definition">contracting officer</i> waives the requirement, see <a class="xref fm:ParaNumOnly" href="#FAR_14_201_6" title="14.201-6" aria-label="14.201-6. Link 171">14.201-6</a>(p)(2).</p> <p class=" ListL2" id="FAR_14_202_5__d828e89"> <span class="ph autonumber">(2)</span> When <i data-tippy-content="Descriptive literature means information provided by an offeror, such as cuts, illustrations, drawings, and brochures, that shows a product’s characteristics or construction of a product or explains its operation. The term includes only that information needed to evaluate the acceptability of the product and excludes other information for operating or maintaining the product." class="agov-definition">descriptive literature</i> is not necessary and a waiver of literature requirements of a specification has been authorized, the <i data-tippy-content='Contracting officer means a person with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings. The term includes certain authorized representatives of the contracting officer acting within the limits of their authority as delegated by the contracting officer. "Administrative contracting officer (ACO)" refers to a contracting officer who is administering contracts. "Termination contracting officer (TCO)" refers to a contracting officer who is settling terminated contracts. A single contracting officer may be responsible for duties in any or all of these areas. Reference in this regulation (48 CFR chapter 1) to administrative contracting officer or termination contracting officer does not-(1) Require that a duty be performed at a particular office or activity; or(2) Restrict in any way a contracting officer in the performance of any duty properly assigned.' class="agov-definition">contracting officer</i> <i data-tippy-content='Must (see "shall").' class="agov-definition">must</i> include a statement in the invitation that, despite the requirements of the specifications, <i data-tippy-content="Descriptive literature means information provided by an offeror, such as cuts, illustrations, drawings, and brochures, that shows a product’s characteristics or construction of a product or explains its operation. The term includes only that information needed to evaluate the acceptability of the product and excludes other information for operating or maintaining the product." class="agov-definition">descriptive literature</i> will not be required.</p> <p class=" ListL2" id="FAR_14_202_5__d828e94"> <span class="ph autonumber">(3)</span> If the <i data-tippy-content='Solicitation means any request to submit offers or quotations to the Government. Solicitations under sealed bid procedures are called "invitations for bids." Solicitations under negotiated procedures are called "requests for proposals." Solicitations under simplified acquisition procedures may require submission of either a quotation or an offer.' class="agov-definition">solicitation</i> provides for a waiver, a bidder <i data-tippy-content='May denotes the permissive. However, the words "no person may..." mean that no person is required, authorized, or permitted to do the act described.' class="agov-definition">may</i> submit a bid on the basis of either the <i data-tippy-content="Descriptive literature means information provided by an offeror, such as cuts, illustrations, drawings, and brochures, that shows a product’s characteristics or construction of a product or explains its operation. The term includes only that information needed to evaluate the acceptability of the product and excludes other information for operating or maintaining the product." class="agov-definition">descriptive literature</i> furnished with the bid or a previously furnished product. If the bid is submitted on one basis, the bidder <i data-tippy-content='May denotes the permissive. However, the words "no person may..." mean that no person is required, authorized, or permitted to do the act described.' class="agov-definition">may</i> not have it considered on the other basis after bids are opened.</p> <p class=" ListL1" id="FAR_14_202_5__d828e99"> <span class="ph autonumber">(e)</span> <em class="ph i">Unsolicited <i data-tippy-content="Descriptive literature means information provided by an offeror, such as cuts, illustrations, drawings, and brochures, that shows a product’s characteristics or construction of a product or explains its operation. The term includes only that information needed to evaluate the acceptability of the product and excludes other information for operating or maintaining the product." class="agov-definition">descriptive literature</i></em>. If <i data-tippy-content="Descriptive literature means information provided by an offeror, such as cuts, illustrations, drawings, and brochures, that shows a product’s characteristics or construction of a product or explains its operation. The term includes only that information needed to evaluate the acceptability of the product and excludes other information for operating or maintaining the product." class="agov-definition">descriptive literature</i> is furnished when it is not required by the invitation for bids, the procedures set forth in <a class="xref fm:ParaNumOnly" href="#FAR_14_202_4" title="14.202-4" aria-label="14.202-4. Link 141">14.202-4</a>(f) <i data-tippy-content='Must (see "shall").' class="agov-definition">must</i> be followed.</p> </div> </article> <article class="topic concept nested3" aria-labelledby="ariaid-title28" id="FAR_14_202_6" data-part="subsection" data-part-number="14.202-6"> <h4 class="title topictitle4" id="ariaid-title28"> <span class="ph autonumber">14.202-6</span> Final review of invitations for bids.</h4> <div class="body conbody"> <p class="p">Each invitation for bids <i data-tippy-content="Shall denotes the imperative." class="agov-definition">shall</i> be thoroughly reviewed before issuance to detect and correct discrepancies or ambiguities that could limit competition or result in the receipt of nonresponsive bids. <i data-tippy-content='Contracting officer means a person with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings. The term includes certain authorized representatives of the contracting officer acting within the limits of their authority as delegated by the contracting officer. "Administrative contracting officer (ACO)" refers to a contracting officer who is administering contracts. "Termination contracting officer (TCO)" refers to a contracting officer who is settling terminated contracts. A single contracting officer may be responsible for duties in any or all of these areas. Reference in this regulation (48 CFR chapter 1) to administrative contracting officer or termination contracting officer does not-(1) Require that a duty be performed at a particular office or activity; or(2) Restrict in any way a contracting officer in the performance of any duty properly assigned.' class="agov-definition">Contracting officers</i> are responsible for the reviews.</p> </div> </article> <article class="topic concept nested3" aria-labelledby="ariaid-title29" id="FAR_14_202_7" data-part="subsection" data-part-number="14.202-7"> <h4 class="title topictitle4" id="ariaid-title29"> <span class="ph autonumber">14.202-7</span> Facsimile bids.</h4> <div class="body conbody"> <p class=" ListL1" id="FAR_14_202_7__d830e10"> <span class="ph autonumber">(a)</span> Unless prohibited or otherwise restricted by agency procedures, <i data-tippy-content='Contracting officer means a person with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings. The term includes certain authorized representatives of the contracting officer acting within the limits of their authority as delegated by the contracting officer. "Administrative contracting officer (ACO)" refers to a contracting officer who is administering contracts. "Termination contracting officer (TCO)" refers to a contracting officer who is settling terminated contracts. A single contracting officer may be responsible for duties in any or all of these areas. Reference in this regulation (48 CFR chapter 1) to administrative contracting officer or termination contracting officer does not-(1) Require that a duty be performed at a particular office or activity; or(2) Restrict in any way a contracting officer in the performance of any duty properly assigned.' class="agov-definition">contracting officers</i> <i data-tippy-content='May denotes the permissive. However, the words "no person may..." mean that no person is required, authorized, or permitted to do the act described.' class="agov-definition">may</i> authorize facsimile bids (see <a class="xref fm:ParaNumOnly" href="#FAR_14_201_6" title="14.201-6" aria-label="14.201-6. Link 171">14.201-6</a>(v)). In determining whether or not to authorize facsimile bids, the <i data-tippy-content='Contracting officer means a person with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings. The term includes certain authorized representatives of the contracting officer acting within the limits of their authority as delegated by the contracting officer. "Administrative contracting officer (ACO)" refers to a contracting officer who is administering contracts. "Termination contracting officer (TCO)" refers to a contracting officer who is settling terminated contracts. A single contracting officer may be responsible for duties in any or all of these areas. Reference in this regulation (48 CFR chapter 1) to administrative contracting officer or termination contracting officer does not-(1) Require that a duty be performed at a particular office or activity; or(2) Restrict in any way a contracting officer in the performance of any duty properly assigned.' class="agov-definition">contracting officer</i> <i data-tippy-content="Shall denotes the imperative." class="agov-definition">shall</i> consider factors such as-</p> <p class=" ListL2" id="FAR_14_202_7__d830e19"> <span class="ph autonumber">(1)</span> Anticipated bid size and volume;</p> <p class=" ListL2" id="FAR_14_202_7__d830e24"> <span class="ph autonumber">(2)</span> Urgency of the requirement;</p> <p class=" ListL2" id="FAR_14_202_7__d830e29"> <span class="ph autonumber">(3)</span> Frequency of price changes;</p> <p class=" ListL2" id="FAR_14_202_7__d830e34"> <span class="ph autonumber">(4)</span> Availability, reliability, speed, and capacity of the receiving facsimile equipment; and</p> <p class=" ListL2" id="FAR_14_202_7__d830e39"> <span class="ph autonumber">(5)</span> Adequacy of administrative procedures and controls for receiving, identifying, recording, and safeguarding facsimile bids, and ensuring their timely delivery to the bids opening location.</p> <p class=" ListL1" id="FAR_14_202_7__d830e44"> <span class="ph autonumber">(b)</span> If facsimile bids are authorized, <i data-tippy-content='Contracting officer means a person with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings. The term includes certain authorized representatives of the contracting officer acting within the limits of their authority as delegated by the contracting officer. "Administrative contracting officer (ACO)" refers to a contracting officer who is administering contracts. "Termination contracting officer (TCO)" refers to a contracting officer who is settling terminated contracts. A single contracting officer may be responsible for duties in any or all of these areas. Reference in this regulation (48 CFR chapter 1) to administrative contracting officer or termination contracting officer does not-(1) Require that a duty be performed at a particular office or activity; or(2) Restrict in any way a contracting officer in the performance of any duty properly assigned.' class="agov-definition">contracting officers</i> <i data-tippy-content='May denotes the permissive. However, the words "no person may..." mean that no person is required, authorized, or permitted to do the act described.' class="agov-definition">may</i>, after the date set for bid opening, request the apparently successful <i data-tippy-content="Offeror means offeror or bidder." class="agov-definition">offeror</i> to provide the complete, original signed bid.</p> </div> </article> <article class="topic concept nested3" aria-labelledby="ariaid-title30" id="FAR_14_202_8" data-part="subsection" data-part-number="14.202-8"> <h4 class="title topictitle4" id="ariaid-title30"> <span class="ph autonumber">14.202-8</span> Electronic bids.</h4> <div class="body conbody"> <p class="p" id="FAR_14_202_8__d825e8">In accordance with <a class="xref fm:Subpart" href="/far/part-4#FAR_Subpart_4_5" title="subpart  4.5" aria-label="subpart聽 4.5. Link 189">subpart  4.5</a>, <i data-tippy-content='Contracting officer means a person with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings. The term includes certain authorized representatives of the contracting officer acting within the limits of their authority as delegated by the contracting officer. "Administrative contracting officer (ACO)" refers to a contracting officer who is administering contracts. "Termination contracting officer (TCO)" refers to a contracting officer who is settling terminated contracts. A single contracting officer may be responsible for duties in any or all of these areas. Reference in this regulation (48 CFR chapter 1) to administrative contracting officer or termination contracting officer does not-(1) Require that a duty be performed at a particular office or activity; or(2) Restrict in any way a contracting officer in the performance of any duty properly assigned.' class="agov-definition">contracting officers</i> <i data-tippy-content='May denotes the permissive. However, the words "no person may..." mean that no person is required, authorized, or permitted to do the act described.' class="agov-definition">may</i> authorize use of <i data-tippy-content="Electronic commerce means electronic techniques for accomplishing business transactions including electronic mail or messaging, World Wide Web technology, electronic bulletin boards, purchase cards, electronic funds transfer, and electronic data interchange." class="agov-definition">electronic commerce</i> for submission of bids. If electronic bids are authorized, the <i data-tippy-content='Solicitation means any request to submit offers or quotations to the Government. Solicitations under sealed bid procedures are called "invitations for bids." Solicitations under negotiated procedures are called "requests for proposals." Solicitations under simplified acquisition procedures may require submission of either a quotation or an offer.' class="agov-definition">solicitation</i> <i data-tippy-content="Shall denotes the imperative." class="agov-definition">shall</i> specify the <i data-tippy-content="Electronic commerce means electronic techniques for accomplishing business transactions including electronic mail or messaging, World Wide Web technology, electronic bulletin boards, purchase cards, electronic funds transfer, and electronic data interchange." class="agov-definition">electronic commerce</i> method(s) that bidders <i data-tippy-content='May denotes the permissive. However, the words "no person may..." mean that no person is required, authorized, or permitted to do the act described.' class="agov-definition">may</i> use.</p> </div> </article> </article> <article class="topic concept nested2" aria-labelledby="ariaid-title31" id="FAR_14_203" data-part="section" data-part-number="14.203"> <h3 class="title topictitle3" id="ariaid-title31"> <span class="ph autonumber">14.203</span> Methods of soliciting bids.</h3> <article class="topic concept nested3" aria-labelledby="ariaid-title32" id="FAR_14_203_1" data-part="subsection" data-part-number="14.203-1"> <h4 class="title topictitle4" id="ariaid-title32"> <span class="ph autonumber">14.203-1</span> Transmittal to prospective bidders.</h4> <div class="body conbody"> <p class="p" id="FAR_14_203_1__d827e8">Invitations for bids or presolicitation notices <i data-tippy-content='Must (see "shall").' class="agov-definition">must</i> be provided in accordance with <a class="xref fm:ParaNumOnly" href="/far/part-5#FAR_5_102" title="5.102" aria-label="5.102. Link 190">5.102</a>. When a <i data-tippy-content="Contracting office means an office that awards or executes a contract for supplies or services and performs postaward functions not assigned to a contract administration office (except for use in part 48, see also 48.001)." class="agov-definition">contracting office</i> is located in the <i data-tippy-content="United States, when used in a geographic sense, means the 50 States and the District of Columbia, except as follows:(1) For use in subpart 3.10, see the definition at 3.1001.(2) For use in subpart 22.8, see the definition at 22.801.(3) For use in subpart 22.10, see the definition at 22.1001.(4) For use in subpart 22.13, see the definition at 22.1301.(5) For use in subpart 22.16, see the definition at 22.1601.(6) For use in subpart 22.17, see the definition at 22.1702.(7) For use in subpart 22.18, see the definition at 22.1801.(8) For use in subpart 22.19, see the definition at 22.1901.(9) For use in subpart 23.1, see the definition at 23.101. (10) For use in part  25, see the definition at 25.003.(11) For use in part  27, see the definition at 27.001.(12) For use in subpart 47.4, see the definition at 47.401." class="agov-definition">United States</i>, any <i data-tippy-content='Solicitation means any request to submit offers or quotations to the Government. Solicitations under sealed bid procedures are called "invitations for bids." Solicitations under negotiated procedures are called "requests for proposals." Solicitations under simplified acquisition procedures may require submission of either a quotation or an offer.' class="agov-definition">solicitation</i> sent to a prospective bidder located outside the <i data-tippy-content="United States, when used in a geographic sense, means the 50 States and the District of Columbia, except as follows:(1) For use in subpart 3.10, see the definition at 3.1001.(2) For use in subpart 22.8, see the definition at 22.801.(3) For use in subpart 22.10, see the definition at 22.1001.(4) For use in subpart 22.13, see the definition at 22.1301.(5) For use in subpart 22.16, see the definition at 22.1601.(6) For use in subpart 22.17, see the definition at 22.1702.(7) For use in subpart 22.18, see the definition at 22.1801.(8) For use in subpart 22.19, see the definition at 22.1901.(9) For use in subpart 23.1, see the definition at 23.101. (10) For use in part  25, see the definition at 25.003.(11) For use in part  27, see the definition at 27.001.(12) For use in subpart 47.4, see the definition at 47.401." class="agov-definition">United States</i> <i data-tippy-content="Shall denotes the imperative." class="agov-definition">shall</i> be sent by <i data-tippy-content="Electronic data interchange (EDI) means a technique for electronically transferring and storing formatted information between computers utilizing established and published formats and codes, as authorized by the applicable Federal Information Processing Standards." class="agov-definition">electronic data interchange</i> or air mail if security classification permits.</p> </div> </article> <article class="topic concept nested3" aria-labelledby="ariaid-title33" id="FAR_14_203_2" data-part="subsection" data-part-number="14.203-2"> <h4 class="title topictitle4" id="ariaid-title33"> <span class="ph autonumber">14.203-2</span> Dissemination of information concerning invitations for bids.</h4> <div class="body conbody"> <p class="p" id="FAR_14_203_2__d828e8">Procedures concerning display of invitations for bids in a public place, information releases to newspapers and trade journals, paid advertisements, and synopsizing through the <i data-tippy-content="Governmentwide point of entry (GPE) means the single point where Government business opportunities greater than $25,000, including synopses of proposed contract actions, solicitations, and associated information, can be accessed electronically by the public. The GPE is located at https://www.sam.gov." class="agov-definition">Governmentwide point of entry (GPE</i>) are set forth in <a class="xref fm:ParaNumOnly" href="/far/part-5#FAR_5_101" title="5.101" aria-label="5.101. Link 191">5.101</a> and <a class="xref fm:Subpart" href="/far/part-5#FAR_Subpart_5_2" title="subpart  5.2" aria-label="subpart聽 5.2. Link 179">subpart  5.2</a>.</p> <p class="p"></p> </div> </article> <article class="topic concept nested3" aria-labelledby="ariaid-title34" id="FAR_14_203_3" data-part="subsection" data-part-number="14.203-3"> <h4 class="title topictitle4" id="ariaid-title34"> <span class="ph autonumber">14.203-3</span> Master solicitation.</h4> <div class="body conbody"> <p class="p">The <i data-tippy-content="Master solicitation means a document containing special clauses and provisions that have been identified as essential for the acquisition of a specific type of supply or service that is acquired repetitively." class="agov-definition">master solicitation</i> is provided to potential sources who are requested to retain it for continued and repetitive use. Individual <i data-tippy-content='Solicitation means any request to submit offers or quotations to the Government. Solicitations under sealed bid procedures are called "invitations for bids." Solicitations under negotiated procedures are called "requests for proposals." Solicitations under simplified acquisition procedures may require submission of either a quotation or an offer.' class="agov-definition">solicitations</i> <i data-tippy-content='Must (see "shall").' class="agov-definition">must</i> reference the date of the current <i data-tippy-content="Master solicitation means a document containing special clauses and provisions that have been identified as essential for the acquisition of a specific type of supply or service that is acquired repetitively." class="agov-definition">master solicitation</i> and identify any changes. The <i data-tippy-content='Contracting officer means a person with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings. The term includes certain authorized representatives of the contracting officer acting within the limits of their authority as delegated by the contracting officer. "Administrative contracting officer (ACO)" refers to a contracting officer who is administering contracts. "Termination contracting officer (TCO)" refers to a contracting officer who is settling terminated contracts. A single contracting officer may be responsible for duties in any or all of these areas. Reference in this regulation (48 CFR chapter 1) to administrative contracting officer or termination contracting officer does not-(1) Require that a duty be performed at a particular office or activity; or(2) Restrict in any way a contracting officer in the performance of any duty properly assigned.' class="agov-definition">contracting officer</i> <i data-tippy-content='Must (see "shall").' class="agov-definition">must</i>-</p> <p class=" ListL1" id="FAR_14_203_3__d835e12"> <span class="ph autonumber">(a)</span> Make available copies of the <i data-tippy-content="Master solicitation means a document containing special clauses and provisions that have been identified as essential for the acquisition of a specific type of supply or service that is acquired repetitively." class="agov-definition">master solicitation</i> on request; and</p> <p class=" ListL1" id="FAR_14_203_3__d835e17"> <span class="ph autonumber">(b)</span> Provide the cognizant contract administration activity a current copy of the <i data-tippy-content="Master solicitation means a document containing special clauses and provisions that have been identified as essential for the acquisition of a specific type of supply or service that is acquired repetitively." class="agov-definition">master solicitation</i>.</p> </div> </article> </article> <article class="topic concept nested2" aria-labelledby="ariaid-title35" id="FAR_14_204" data-part="section" data-part-number="14.204"> <h3 class="title topictitle3" id="ariaid-title35"> <span class="ph autonumber">14.204</span> Records of invitations for bids and records of bids.</h3> <div class="body conbody"> <p class=" ListL1" id="FAR_14_204__d836e10"> <span class="ph autonumber">(a)</span> Each <i data-tippy-content="Contracting office means an office that awards or executes a contract for supplies or services and performs postaward functions not assigned to a contract administration office (except for use in part 48, see also 48.001)." class="agov-definition">contracting office</i> <i data-tippy-content="Shall denotes the imperative." class="agov-definition">shall</i> retain a record of each invitation that it issues and each abstract or record of bids. <i data-tippy-content='Contracting officer means a person with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings. The term includes certain authorized representatives of the contracting officer acting within the limits of their authority as delegated by the contracting officer. "Administrative contracting officer (ACO)" refers to a contracting officer who is administering contracts. "Termination contracting officer (TCO)" refers to a contracting officer who is settling terminated contracts. A single contracting officer may be responsible for duties in any or all of these areas. Reference in this regulation (48 CFR chapter 1) to administrative contracting officer or termination contracting officer does not-(1) Require that a duty be performed at a particular office or activity; or(2) Restrict in any way a contracting officer in the performance of any duty properly assigned.' class="agov-definition">Contracting officers</i> <i data-tippy-content="Shall denotes the imperative." class="agov-definition">shall</i> review and utilize the information available in connection with subsequent <i data-tippy-content="Acquisition means the acquiring by contract with appropriated funds of supplies or services (including construction) by and for the use of the Federal Government through purchase or lease, whether the supplies or services are already in existence or must be created, developed, demonstrated, and evaluated. Acquisition begins at the point when agency needs are established and includes the description of requirements to satisfy agency needs, solicitation and selection of sources, award of contracts, contract financing, contract performance, contract administration, and those technical and management functions directly related to the process of fulfilling agency needs by contract." class="agov-definition">acquisitions</i> of the same or similar items.</p> <p class=" ListL1" id="FAR_14_204__d836e15"> <span class="ph autonumber">(b)</span> The file for each invitation <i data-tippy-content="Shall denotes the imperative." class="agov-definition">shall</i> show the distribution that was made and the date the invitation was issued. The names and addresses of prospective bidders who requested the invitation and were not included on the original <i data-tippy-content='Solicitation means any request to submit offers or quotations to the Government. Solicitations under sealed bid procedures are called "invitations for bids." Solicitations under negotiated procedures are called "requests for proposals." Solicitations under simplified acquisition procedures may require submission of either a quotation or an offer.' class="agov-definition">solicitation</i> list <i data-tippy-content="Shall denotes the imperative." class="agov-definition">shall</i> be added to the list and made a part of the record.</p> </div> </article> <article class="topic concept nested2" aria-labelledby="ariaid-title36" id="FAR_14_205" data-part="section" data-part-number="14.205"> <h3 class="title topictitle3" id="ariaid-title36"> <span class="ph autonumber">14.205</span> Presolicitation notices.</h3> <div class="body conbody"> <p class="p">In lieu of initially forwarding complete bid sets, the <i data-tippy-content='Contracting officer means a person with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings. The term includes certain authorized representatives of the contracting officer acting within the limits of their authority as delegated by the contracting officer. "Administrative contracting officer (ACO)" refers to a contracting officer who is administering contracts. "Termination contracting officer (TCO)" refers to a contracting officer who is settling terminated contracts. A single contracting officer may be responsible for duties in any or all of these areas. Reference in this regulation (48 CFR chapter 1) to administrative contracting officer or termination contracting officer does not-(1) Require that a duty be performed at a particular office or activity; or(2) Restrict in any way a contracting officer in the performance of any duty properly assigned.' class="agov-definition">contracting officer</i> <i data-tippy-content='May denotes the permissive. However, the words "no person may..." mean that no person is required, authorized, or permitted to do the act described.' class="agov-definition">may</i> send presolicitation notices to concerns. The notice <i data-tippy-content="Shall denotes the imperative." class="agov-definition">shall</i>-</p> <p class=" ListL1" id="FAR_14_205__d837e12"> <span class="ph autonumber">(a)</span> Specify the final date for receipt of requests for a complete bid set;</p> <p class=" ListL1" id="FAR_14_205__d837e17"> <span class="ph autonumber">(b)</span> Briefly describe the requirement and furnish other essential information to enable concerns to determine whether they have an interest in the invitation; and</p> <p class=" ListL1" id="FAR_14_205__d837e22"> <span class="ph autonumber">(c)</span> Normally not include drawings, plans, and specifications. The return date of the notice <i data-tippy-content='Must (see "shall").' class="agov-definition">must</i> be sufficiently in advance of the mailing date of the invitation for bids to permit an accurate estimate of the number of bid sets required. Bid sets <i data-tippy-content="Shall denotes the imperative." class="agov-definition">shall</i> be sent to concerns that request them in response to the notice.</p> </div> </article> <article class="topic concept nested2" aria-labelledby="ariaid-title37" id="FAR_14_206" data-part="section" data-part-number="14.206"> <h3 class="title topictitle3" id="ariaid-title37"> <span class="ph autonumber">14.206</span> [Reserved]</h3> </article> <article class="topic concept nested2" aria-labelledby="ariaid-title38" id="FAR_14_207" data-part="section" data-part-number="14.207"> <h3 class="title topictitle3" id="ariaid-title38"> <span class="ph autonumber">14.207</span> Pre-bid conference.</h3> <div class="body conbody"> <p class="p" id="FAR_14_207__d833e8">A pre-bid conference <i data-tippy-content='May denotes the permissive. However, the words "no person may..." mean that no person is required, authorized, or permitted to do the act described.' class="agov-definition">may</i> be used, generally in a complex <i data-tippy-content="Acquisition means the acquiring by contract with appropriated funds of supplies or services (including construction) by and for the use of the Federal Government through purchase or lease, whether the supplies or services are already in existence or must be created, developed, demonstrated, and evaluated. Acquisition begins at the point when agency needs are established and includes the description of requirements to satisfy agency needs, solicitation and selection of sources, award of contracts, contract financing, contract performance, contract administration, and those technical and management functions directly related to the process of fulfilling agency needs by contract." class="agov-definition">acquisition</i>, as a means of briefing prospective bidders and explaining complicated specifications and requirements to them as early as possible after the invitation has been issued and before the bids are opened. It <i data-tippy-content="Shall denotes the imperative." class="agov-definition">shall</i> never be used as a substitute for amending a defective or ambiguous invitation. The conference <i data-tippy-content="Shall denotes the imperative." class="agov-definition">shall</i> be conducted in accordance with the procedure prescribed in <a class="xref fm:ParaNumOnly" href="/far/part-15#FAR_15_201" title="15.201" aria-label="15.201. Link 97">15.201</a>.</p> </div> </article> <article class="topic concept nested2" aria-labelledby="ariaid-title39" id="FAR_14_208" data-part="section" data-part-number="14.208"> <h3 class="title topictitle3" id="ariaid-title39"> <span class="ph autonumber">14.208</span> Amendment of invitation for bids.</h3> <div class="body conbody"> <p class=" ListL1" id="FAR_14_208__d840e10"> <span class="ph autonumber">(a)</span> If it becomes necessary to make changes in quantity, specifications, delivery schedules, opening dates, etc., or to correct a defective or ambiguous invitation, such changes <i data-tippy-content="Shall denotes the imperative." class="agov-definition">shall</i> be accomplished by amendment of the invitation for bids using <a class="xref" href="https://www.gsa.gov/forms-library/amendment-solicitationmodification-contract" target="_blank" title="Standard Form 30" aria-label="Standard聽Form聽30. Link 194">Standard Form 30</a>, Amendment of <i data-tippy-content='Solicitation means any request to submit offers or quotations to the Government. Solicitations under sealed bid procedures are called "invitations for bids." Solicitations under negotiated procedures are called "requests for proposals." Solicitations under simplified acquisition procedures may require submission of either a quotation or an offer.' class="agov-definition">Solicitation</i>/ Modification of Contract. The fact that a change was mentioned at a pre-bid conference does not relieve the necessity for issuing an amendment. Amendments <i data-tippy-content="Shall denotes the imperative." class="agov-definition">shall</i> be sent, before the time for bid opening, to everyone to whom invitations have been furnished and <i data-tippy-content="Shall denotes the imperative." class="agov-definition">shall</i> be displayed in the bid room.</p> <p class=" ListL1" id="FAR_14_208__d840e18"> <span class="ph autonumber">(b)</span> Before amending an invitation for bids, the <i data-tippy-content='Contracting officer means a person with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings. The term includes certain authorized representatives of the contracting officer acting within the limits of their authority as delegated by the contracting officer. "Administrative contracting officer (ACO)" refers to a contracting officer who is administering contracts. "Termination contracting officer (TCO)" refers to a contracting officer who is settling terminated contracts. A single contracting officer may be responsible for duties in any or all of these areas. Reference in this regulation (48 CFR chapter 1) to administrative contracting officer or termination contracting officer does not-(1) Require that a duty be performed at a particular office or activity; or(2) Restrict in any way a contracting officer in the performance of any duty properly assigned.' class="agov-definition">contracting officer</i> <i data-tippy-content="Shall denotes the imperative." class="agov-definition">shall</i> consider the period of time remaining until bid opening and the need to extend this period.</p> <p class=" ListL1" id="FAR_14_208__d840e23"> <span class="ph autonumber">(c)</span> Any information given to a prospective bidder concerning an invitation for bids <i data-tippy-content="Shall denotes the imperative." class="agov-definition">shall</i> be furnished promptly to all other prospective bidders as an amendment to the invitation (1) if such information is necessary for bidders to submit bids or (2) if the lack of such information would be prejudicial to uninformed bidders. The information <i data-tippy-content="Shall denotes the imperative." class="agov-definition">shall</i> be furnished even though a pre-bid conference is held. No award <i data-tippy-content="Shall denotes the imperative." class="agov-definition">shall</i> be made on the invitation unless such amendment has been issued in sufficient time to permit all prospective bidders to consider such information in submitting or modifying their bids.</p> </div> </article> <article class="topic concept nested2" aria-labelledby="ariaid-title40" id="FAR_14_209" data-part="section" data-part-number="14.209"> <h3 class="title topictitle3" id="ariaid-title40"> <span class="ph autonumber">14.209</span> Cancellation of invitations before opening.</h3> <div class="body conbody"> <p class=" ListL1" id="FAR_14_209__d841e10"> <span class="ph autonumber">(a)</span> The cancellation of an invitation for bids usually involves a loss of time, effort, and money spent by the Government and bidders. Invitations <i data-tippy-content="Should means an expected course of action or policy that is to be followed unless inappropriate for a particular circumstance." class="agov-definition">should</i> not be cancelled unless cancellation is clearly in the public interest; <em class="ph i">e.g.</em>,</p> <p class=" ListL2" id="FAR_14_209__d841e19"> <span class="ph autonumber">(1)</span> Where there is no longer a requirement for the <i data-tippy-content="Supplies means all property except land or interest in land. It includes (but is not limited to) public works, buildings, and facilities; ships, floating equipment, and vessels of every character, type, and description, together with parts and accessories; aircraft and aircraft parts, accessories, and equipment; machine tools; and the alteration or installation of any of the foregoing." class="agov-definition">supplies</i> or services; or</p> <p class=" ListL2" id="FAR_14_209__d841e24"> <span class="ph autonumber">(2)</span> Where amendments to the invitation would be of such magnitude that a new invitation is desirable.</p> <p class=" ListL1" id="FAR_14_209__d841e29"> <span class="ph autonumber">(b)</span> When an invitation issued other than electronically is cancelled, bids that have been received <i data-tippy-content="Shall denotes the imperative." class="agov-definition">shall</i> be returned unopened to the bidders and notice of cancellation <i data-tippy-content="Shall denotes the imperative." class="agov-definition">shall</i> be sent to all prospective bidders to whom invitations were issued. When an invitation issued electronically is cancelled, a general notice of cancellation <i data-tippy-content="Shall denotes the imperative." class="agov-definition">shall</i> be posted electronically, the bids received <i data-tippy-content="Shall denotes the imperative." class="agov-definition">shall</i> not be viewed, and the bids <i data-tippy-content="Shall denotes the imperative." class="agov-definition">shall</i> be purged from primary and backup data storage systems.</p> <p class=" ListL1" id="FAR_14_209__d841e34"> <span class="ph autonumber">(c)</span> The notice of cancellation <i data-tippy-content="Shall denotes the imperative." class="agov-definition">shall</i>-(1) identify the invitation for bids by number and short title or subject matter, (2) briefly explain the reason the invitation is being cancelled, and (3) where appropriate, assure prospective bidders that they will be given an opportunity to bid on any resolicitation of bids or any future requirements for the type of <i data-tippy-content="Supplies means all property except land or interest in land. It includes (but is not limited to) public works, buildings, and facilities; ships, floating equipment, and vessels of every character, type, and description, together with parts and accessories; aircraft and aircraft parts, accessories, and equipment; machine tools; and the alteration or installation of any of the foregoing." class="agov-definition">supplies</i> or services involved. Cancellations <i data-tippy-content="Shall denotes the imperative." class="agov-definition">shall</i> be recorded in accordance with <a class="xref fm:ParaNumOnly" href="#FAR_14_403" title="14.403" aria-label="14.403. Link 195">14.403</a>(d).</p> </div> </article> <article class="topic concept nested2" aria-labelledby="ariaid-title41" id="FAR_14_210" data-part="section" data-part-number="14.210"> <h3 class="title topictitle3" id="ariaid-title41"> <span class="ph autonumber">14.210</span> Qualified products.</h3> <div class="body conbody"> <p class="p" id="FAR_14_210__d836e8">(See <a class="xref fm:Subpart" href="/far/part-9#FAR_Subpart_9_2" title="subpart  9.2" aria-label="subpart聽 9.2. Link 196">subpart  9.2</a>.)</p> </div> </article> <article class="topic concept nested2" aria-labelledby="ariaid-title42" id="FAR_14_211" data-part="section" data-part-number="14.211"> <h3 class="title topictitle3" id="ariaid-title42"> <span class="ph autonumber">14.211</span> Release of acquisition information.</h3> <div class="body conbody"> <p class=" ListL1" id="FAR_14_211__d843e10"> <span class="ph autonumber">(a)</span> <em class="ph i">Before <i data-tippy-content='Solicitation means any request to submit offers or quotations to the Government. Solicitations under sealed bid procedures are called "invitations for bids." Solicitations under negotiated procedures are called "requests for proposals." Solicitations under simplified acquisition procedures may require submission of either a quotation or an offer.' class="agov-definition">solicitation</i></em>. Information concerning proposed <i data-tippy-content="Acquisition means the acquiring by contract with appropriated funds of supplies or services (including construction) by and for the use of the Federal Government through purchase or lease, whether the supplies or services are already in existence or must be created, developed, demonstrated, and evaluated. Acquisition begins at the point when agency needs are established and includes the description of requirements to satisfy agency needs, solicitation and selection of sources, award of contracts, contract financing, contract performance, contract administration, and those technical and management functions directly related to the process of fulfilling agency needs by contract." class="agov-definition">acquisitions</i> <i data-tippy-content="Shall denotes the imperative." class="agov-definition">shall</i> not be released outside the Government before <i data-tippy-content='Solicitation means any request to submit offers or quotations to the Government. Solicitations under sealed bid procedures are called "invitations for bids." Solicitations under negotiated procedures are called "requests for proposals." Solicitations under simplified acquisition procedures may require submission of either a quotation or an offer.' class="agov-definition">solicitation</i> except for presolicitation notices in accordance with <a class="xref fm:ParaNumOnly" href="#FAR_14_205" title="14.205" aria-label="14.205. Link 197">14.205</a> or <a class="xref fm:ParaNumOnly" href="/far/part-36#FAR_36_213_2" title="36.213-2" aria-label="36.213-2. Link 198">36.213-2</a>, or long-range <i data-tippy-content="Acquisition means the acquiring by contract with appropriated funds of supplies or services (including construction) by and for the use of the Federal Government through purchase or lease, whether the supplies or services are already in existence or must be created, developed, demonstrated, and evaluated. Acquisition begins at the point when agency needs are established and includes the description of requirements to satisfy agency needs, solicitation and selection of sources, award of contracts, contract financing, contract performance, contract administration, and those technical and management functions directly related to the process of fulfilling agency needs by contract." class="agov-definition">acquisition</i> estimates in accordance with <a class="xref fm:ParaNumOnly" href="/far/part-5#FAR_5_404" title="5.404" aria-label="5.404. Link 199">5.404</a>, or synopses in accordance with <a class="xref fm:ParaNumOnly" href="/far/part-5#FAR_5_201" title="5.201" aria-label="5.201. Link 200">5.201</a>. Within the Government, such information <i data-tippy-content="Shall denotes the imperative." class="agov-definition">shall</i> be restricted to those having a legitimate interest. Releases of information <i data-tippy-content="Shall denotes the imperative." class="agov-definition">shall</i> be made (1)to all prospective bidders, and (2)as nearly as possible at the same time, so that one prospective bidder <i data-tippy-content="Shall denotes the imperative." class="agov-definition">shall</i> not be given unfair advantage over another. See <a class="xref fm:ParaNumOnly" href="/far/part-3#FAR_3_104" title="3.104" aria-label="3.104. Link 201">3.104</a> regarding requirements for proprietary and <i data-tippy-content='Source selection information means any of the following information that is prepared for use by an agency for the purpose of evaluating a bid or proposal to enter into an agency procurement contract, if that information has not been previously made available to the public or disclosed publicly:(1) Bid prices submitted in response to an agency invitation for bids, or lists of those bid prices before bid opening.(2) Proposed costs or prices submitted in response to an agency solicitation, or lists of those proposed costs or prices.(3) Source selection plans.(4) Technical evaluation plans.(5) Technical evaluations of proposals.(6) Cost or price evaluations of proposals.(7) Competitive range determinations that identify proposals that have a reasonable chance of being selected for award of a contract.(8) Rankings of bids, proposals, or competitors.(9) Reports and evaluations of source selection panels, boards, or advisory councils.(10) Other information marked as "Source Selection Information-See FAR 2.101 and 3.104" based on a case-by-case determination by the head of the agency or the contracting officer, that its disclosure would jeopardize the integrity or successful completion of the Federal agency procurement to which the information relates.' class="agov-definition">source selection information</i> including access to and disclosure thereof.</p> <p class=" ListL1" id="FAR_14_211__d843e33"> <span class="ph autonumber">(b)</span> <em class="ph i">After <i data-tippy-content='Solicitation means any request to submit offers or quotations to the Government. Solicitations under sealed bid procedures are called "invitations for bids." Solicitations under negotiated procedures are called "requests for proposals." Solicitations under simplified acquisition procedures may require submission of either a quotation or an offer.' class="agov-definition">solicitation</i></em>. Discussions with prospective bidders regarding a <i data-tippy-content='Solicitation means any request to submit offers or quotations to the Government. Solicitations under sealed bid procedures are called "invitations for bids." Solicitations under negotiated procedures are called "requests for proposals." Solicitations under simplified acquisition procedures may require submission of either a quotation or an offer.' class="agov-definition">solicitation</i> <i data-tippy-content="Shall denotes the imperative." class="agov-definition">shall</i> be conducted and technical or other information <i data-tippy-content="Shall denotes the imperative." class="agov-definition">shall</i> be transmitted only by the <i data-tippy-content='Contracting officer means a person with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings. The term includes certain authorized representatives of the contracting officer acting within the limits of their authority as delegated by the contracting officer. "Administrative contracting officer (ACO)" refers to a contracting officer who is administering contracts. "Termination contracting officer (TCO)" refers to a contracting officer who is settling terminated contracts. A single contracting officer may be responsible for duties in any or all of these areas. Reference in this regulation (48 CFR chapter 1) to administrative contracting officer or termination contracting officer does not-(1) Require that a duty be performed at a particular office or activity; or(2) Restrict in any way a contracting officer in the performance of any duty properly assigned.' class="agov-definition">contracting officer</i> or superiors having contractual authority or by others specifically authorized. Such personnel <i data-tippy-content="Shall denotes the imperative." class="agov-definition">shall</i> not furnish any information to a prospective bidder that alone or together with other information <i data-tippy-content='May denotes the permissive. However, the words "no person may..." mean that no person is required, authorized, or permitted to do the act described.' class="agov-definition">may</i> afford an advantage over others. However, general information that would not be prejudicial to other prospective bidders <i data-tippy-content='May denotes the permissive. However, the words "no person may..." mean that no person is required, authorized, or permitted to do the act described.' class="agov-definition">may</i> be furnished upon request; <em class="ph i">e.g.,</em> explanation of a particular <i data-tippy-content='Contract clause or "clause" means a term or condition used in contracts or in both solicitations and contracts, and applying after contract award or both before and after award.' class="agov-definition">contract clause</i> or a particular condition of the schedule in the invitation for bids, and more specific information or clarifications <i data-tippy-content='May denotes the permissive. However, the words "no person may..." mean that no person is required, authorized, or permitted to do the act described.' class="agov-definition">may</i> be furnished by amending the <i data-tippy-content='Solicitation means any request to submit offers or quotations to the Government. Solicitations under sealed bid procedures are called "invitations for bids." Solicitations under negotiated procedures are called "requests for proposals." Solicitations under simplified acquisition procedures may require submission of either a quotation or an offer.' class="agov-definition">solicitation</i> (see <a class="xref fm:ParaNumOnly" href="#FAR_14_208" title="14.208" aria-label="14.208. Link 202">14.208</a>).</p> </div> </article> <article class="topic concept nested2" aria-labelledby="ariaid-title43" id="FAR_14_212" data-part="section" data-part-number="14.212"> <h3 class="title topictitle3" id="ariaid-title43"> <span class="ph autonumber">14.212</span> Economic purchase quantities (supplies).</h3> <div class="body conbody"> <p class="p" id="FAR_14_212__d838e8"><i data-tippy-content='Contracting officer means a person with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings. The term includes certain authorized representatives of the contracting officer acting within the limits of their authority as delegated by the contracting officer. "Administrative contracting officer (ACO)" refers to a contracting officer who is administering contracts. "Termination contracting officer (TCO)" refers to a contracting officer who is settling terminated contracts. A single contracting officer may be responsible for duties in any or all of these areas. Reference in this regulation (48 CFR chapter 1) to administrative contracting officer or termination contracting officer does not-(1) Require that a duty be performed at a particular office or activity; or(2) Restrict in any way a contracting officer in the performance of any duty properly assigned.' class="agov-definition">Contracting officers</i> <i data-tippy-content="Shall denotes the imperative." class="agov-definition">shall</i> comply with the economic purchase quantity planning requirements for <i data-tippy-content="Supplies means all property except land or interest in land. It includes (but is not limited to) public works, buildings, and facilities; ships, floating equipment, and vessels of every character, type, and description, together with parts and accessories; aircraft and aircraft parts, accessories, and equipment; machine tools; and the alteration or installation of any of the foregoing." class="agov-definition">supplies</i> in <a class="xref fm:Subpart" href="/far/part-7#FAR_Subpart_7_2" title="subpart  7.2" aria-label="subpart聽 7.2. Link 203">subpart  7.2</a>. See <a class="xref fm:ParaNumOnly" href="/far/part-7#FAR_7_203" title="7.203" aria-label="7.203. Link 204">7.203</a> for instructions regarding use of the provision at <a class="xref fm:ParaNumOnly" href="/far/part-52#FAR_52_207_4" title="52.207-4" aria-label="52.207-4. Link 205">52.207-4</a>, Economic Purchase Quantity-<i data-tippy-content="Supplies means all property except land or interest in land. It includes (but is not limited to) public works, buildings, and facilities; ships, floating equipment, and vessels of every character, type, and description, together with parts and accessories; aircraft and aircraft parts, accessories, and equipment; machine tools; and the alteration or installation of any of the foregoing." class="agov-definition">Supplies</i>, and <a class="xref fm:ParaNumOnly" href="/far/part-7#FAR_7_204" title="7.204" aria-label="7.204. Link 206">7.204</a> for guidance on handling responses to that provision.</p> </div> </article> </article> <article class="topic nested1" aria-labelledby="ariaid-title44" id="FAR_Subpart_14_3" data-part="subpart" data-part-number="14.3"> <h2 class="title topictitle2 Subpart" id="ariaid-title44"> <span class="ph autonumber">Subpart 14.3</span> - Submission of Bids</h2> <article class="topic concept nested2" aria-labelledby="ariaid-title45" id="FAR_14_301" data-part="section" data-part-number="14.301"> <h3 class="title topictitle3" id="ariaid-title45"> <span class="ph autonumber">14.301</span> Responsiveness of bids.</h3> <div class="body conbody"> <p class=" ListL1" id="FAR_14_301__d846e10"> <span class="ph autonumber">(a)</span> To be considered for award, a bid <i data-tippy-content='Must (see "shall").' class="agov-definition">must</i> comply in all material respects with the invitation for bids. Such compliance enables bidders to stand on an equal footing and maintain the integrity of the sealed bidding system.</p> <p class=" ListL1" id="FAR_14_301__d846e15"> <span class="ph autonumber">(b)</span> Facsimile bids <i data-tippy-content="Shall denotes the imperative." class="agov-definition">shall</i> not be considered unless permitted by the <i data-tippy-content='Solicitation means any request to submit offers or quotations to the Government. Solicitations under sealed bid procedures are called "invitations for bids." Solicitations under negotiated procedures are called "requests for proposals." Solicitations under simplified acquisition procedures may require submission of either a quotation or an offer.' class="agov-definition">solicitation</i> (see <a class="xref fm:ParaNumOnly" href="#FAR_14_202_7" title="14.202-7" aria-label="14.202-7. Link 150">14.202-7</a>).</p> <p class=" ListL1" id="FAR_14_301__d846e23"> <span class="ph autonumber">(c)</span> Bids <i data-tippy-content="Should means an expected course of action or policy that is to be followed unless inappropriate for a particular circumstance." class="agov-definition">should</i> be filled out, executed, and submitted in accordance with the instructions in the invitation. If a bidder uses its own bid form or a letter to submit a bid, the bid <i data-tippy-content='May denotes the permissive. However, the words "no person may..." mean that no person is required, authorized, or permitted to do the act described.' class="agov-definition">may</i> be considered only if-</p> <p class=" ListL2" id="FAR_14_301__d846e29"> <span class="ph autonumber">(1)</span> The bidder accepts all the terms and conditions of the invitation; and</p> <p class=" ListL2" id="FAR_14_301__d846e34"> <span class="ph autonumber">(2)</span> Award on the bid would result in a binding contract with terms and conditions that do not vary from the terms and conditions of the invitation.</p> <p class=" ListL1" id="FAR_14_301__d846e39"> <span class="ph autonumber">(d)</span> Bids submitted by <i data-tippy-content="Electronic commerce means electronic techniques for accomplishing business transactions including electronic mail or messaging, World Wide Web technology, electronic bulletin boards, purchase cards, electronic funds transfer, and electronic data interchange." class="agov-definition">electronic commerce</i> <i data-tippy-content="Shall denotes the imperative." class="agov-definition">shall</i> be considered only if the <i data-tippy-content="Electronic commerce means electronic techniques for accomplishing business transactions including electronic mail or messaging, World Wide Web technology, electronic bulletin boards, purchase cards, electronic funds transfer, and electronic data interchange." class="agov-definition">electronic commerce</i> method was specifically stipulated or permitted by the <i data-tippy-content='Solicitation means any request to submit offers or quotations to the Government. Solicitations under sealed bid procedures are called "invitations for bids." Solicitations under negotiated procedures are called "requests for proposals." Solicitations under simplified acquisition procedures may require submission of either a quotation or an offer.' class="agov-definition">solicitation</i>.</p> </div> </article> <article class="topic concept nested2" aria-labelledby="ariaid-title46" id="FAR_14_302" data-part="section" data-part-number="14.302"> <h3 class="title topictitle3" id="ariaid-title46"> <span class="ph autonumber">14.302</span> Bid submission.</h3> <div class="body conbody"> <p class="p">Bids <i data-tippy-content="Shall denotes the imperative." class="agov-definition">shall</i> be submitted so that they will be received in the office designated in the invitation for bids not later than the exact time set for opening of bids.</p> </div> </article> <article class="topic concept nested2" aria-labelledby="ariaid-title47" id="FAR_14_303" data-part="section" data-part-number="14.303"> <h3 class="title topictitle3" id="ariaid-title47"> <span class="ph autonumber">14.303</span> Modification or withdrawal of bids.</h3> <div class="body conbody"> <p class=" ListL1" id="FAR_14_303__d848e10"> <span class="ph autonumber">(a)</span> Bids <i data-tippy-content='May denotes the permissive. However, the words "no person may..." mean that no person is required, authorized, or permitted to do the act described.' class="agov-definition">may</i> be modified or withdrawn by any method authorized by the <i data-tippy-content='Solicitation means any request to submit offers or quotations to the Government. Solicitations under sealed bid procedures are called "invitations for bids." Solicitations under negotiated procedures are called "requests for proposals." Solicitations under simplified acquisition procedures may require submission of either a quotation or an offer.' class="agov-definition">solicitation</i>, if notice is received in the office designated in the <i data-tippy-content='Solicitation means any request to submit offers or quotations to the Government. Solicitations under sealed bid procedures are called "invitations for bids." Solicitations under negotiated procedures are called "requests for proposals." Solicitations under simplified acquisition procedures may require submission of either a quotation or an offer.' class="agov-definition">solicitation</i> not later than the exact time set for opening of bids. If the <i data-tippy-content='Solicitation means any request to submit offers or quotations to the Government. Solicitations under sealed bid procedures are called "invitations for bids." Solicitations under negotiated procedures are called "requests for proposals." Solicitations under simplified acquisition procedures may require submission of either a quotation or an offer.' class="agov-definition">solicitation</i> authorizes facsimile bids, bids <i data-tippy-content='May denotes the permissive. However, the words "no person may..." mean that no person is required, authorized, or permitted to do the act described.' class="agov-definition">may</i> be modified or withdrawn via facsimile received at any time before the exact time set for receipt of bids, subject to the conditions specified in the provision prescribed in <a class="xref fm:ParaNumOnly" href="#FAR_14_201_6" title="14.201-6" aria-label="14.201-6. Link 171">14.201-6</a>(v). Modifications received by facsimile <i data-tippy-content="Shall denotes the imperative." class="agov-definition">shall</i> be sealed in an envelope by a proper official.</p> <p class=" ListL2" id="FAR_14_303__d848e19"> <span class="ph autonumber">(1)</span> The official <i data-tippy-content="Shall denotes the imperative." class="agov-definition">shall</i>–</p> <p class=" ListL3" id="FAR_14_303__d848e25"> <span class="ph autonumber">(i)</span> Write on the envelope–</p> <p class=" ListL4" id="FAR_14_303__d848e31"> <span class="ph autonumber">(A)</span> The date and time of receipt and by whom; and</p> <p class=" ListL4" id="FAR_14_303__d848e36"> <span class="ph autonumber">(B)</span> The number of invitation for bids; and</p> <p class=" ListL3" id="FAR_14_303__d848e41"> <span class="ph autonumber">(ii)</span> Sign the envelope.</p> <p class=" ListL2" id="FAR_14_303__d848e46"> <span class="ph autonumber">(2)</span> No information contained in the envelope <i data-tippy-content="Shall denotes the imperative." class="agov-definition">shall</i> be disclosed before the time set for bid opening.</p> <p class=" ListL1" id="FAR_14_303__d848e51"> <span class="ph autonumber">(b)</span> A bid <i data-tippy-content='May denotes the permissive. However, the words "no person may..." mean that no person is required, authorized, or permitted to do the act described.' class="agov-definition">may</i> be withdrawn in person by a bidder or its authorized representative if, before the exact time set for opening of bids, the identity of the persons requesting withdrawal is established and that person signs a receipt for the bid.</p> <p class=" ListL1" id="FAR_14_303__d848e56"> <span class="ph autonumber">(c)</span> Upon withdrawal of an electronically transmitted bid, the data received <i data-tippy-content="Shall denotes the imperative." class="agov-definition">shall</i> not be viewed and <i data-tippy-content="Shall denotes the imperative." class="agov-definition">shall</i> be purged from primary and backup data storage systems.</p> </div> </article> <article class="topic concept nested2" aria-labelledby="ariaid-title48" id="FAR_14_304" data-part="section" data-part-number="14.304"> <h3 class="title topictitle3" id="ariaid-title48"> <span class="ph autonumber">14.304</span> Submission, modification, and withdrawal of bids.</h3> <div class="body conbody"> <p class=" ListL1" id="FAR_14_304__d849e10"> <span class="ph autonumber">(a)</span> Bidders are responsible for submitting bids, and any modifications or withdrawals, so as to reach the Government office designated in the invitation for bid (IFB) by the time specified in the IFB. They <i data-tippy-content='May denotes the permissive. However, the words "no person may..." mean that no person is required, authorized, or permitted to do the act described.' class="agov-definition">may</i> use any transmission method authorized by the IFB (i.e.,regular mail, <i data-tippy-content="Electronic commerce means electronic techniques for accomplishing business transactions including electronic mail or messaging, World Wide Web technology, electronic bulletin boards, purchase cards, electronic funds transfer, and electronic data interchange." class="agov-definition">electronic commerce</i>, or facsimile). If no time is specified in the IFB, the time for receipt is 4:30 p.m., local time, for the designated Government office on the date that bids are due.</p> <p class="p"></p><p class="Runin RuninRestart ListL1" id="FAR_14_304__d849e15"> <span class="ph autonumber">(b)</span> </p> <p class="RuninChild ListL2" id="FAR_14_304__d849e20"> <span class="ph autonumber">(1)</span> Any bid, modification, or withdrawal of a bid received at the Government office designated in the IFB after the exact time specified for receipt of bids is "late" and will not be considered unless it is received before award is made, the <i data-tippy-content='Contracting officer means a person with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings. The term includes certain authorized representatives of the contracting officer acting within the limits of their authority as delegated by the contracting officer. "Administrative contracting officer (ACO)" refers to a contracting officer who is administering contracts. "Termination contracting officer (TCO)" refers to a contracting officer who is settling terminated contracts. A single contracting officer may be responsible for duties in any or all of these areas. Reference in this regulation (48 CFR chapter 1) to administrative contracting officer or termination contracting officer does not-(1) Require that a duty be performed at a particular office or activity; or(2) Restrict in any way a contracting officer in the performance of any duty properly assigned.' class="agov-definition">contracting officer</i> determines that accepting the late bid would not unduly delay the <i data-tippy-content="Acquisition means the acquiring by contract with appropriated funds of supplies or services (including construction) by and for the use of the Federal Government through purchase or lease, whether the supplies or services are already in existence or must be created, developed, demonstrated, and evaluated. Acquisition begins at the point when agency needs are established and includes the description of requirements to satisfy agency needs, solicitation and selection of sources, award of contracts, contract financing, contract performance, contract administration, and those technical and management functions directly related to the process of fulfilling agency needs by contract." class="agov-definition">acquisition</i>; and-</p> <p class=" ListL3" id="FAR_14_304__d849e26"> <span class="ph autonumber">(i)</span> If it was transmitted through an <i data-tippy-content="Electronic commerce means electronic techniques for accomplishing business transactions including electronic mail or messaging, World Wide Web technology, electronic bulletin boards, purchase cards, electronic funds transfer, and electronic data interchange." class="agov-definition">electronic commerce</i> method authorized by the IFB, it was received at the initial point of entry to the Government infrastructure not later than 5:00 p.m. oneworking <i data-tippy-content="Day means, unless otherwise specified, a calendar day." class="agov-definition">day</i> prior to the date specified for receipt of bids; or</p> <p class=" ListL3" id="FAR_14_304__d849e31"> <span class="ph autonumber">(ii)</span> There is acceptable evidence to establish that it was received at the Government installation designated for receipt of bids and was under the Government’s control prior to the time set for receipt of bids.</p> <p class=" ListL2" id="FAR_14_304__d849e36"> <span class="ph autonumber">(2)</span> However, a late modification of an otherwise successful bid, that makes its terms more favorable to the Government, will be considered at any time it is received and <i data-tippy-content='May denotes the permissive. However, the words "no person may..." mean that no person is required, authorized, or permitted to do the act described.' class="agov-definition">may</i> be accepted.</p> <p class=" ListL1" id="FAR_14_304__d849e41"> <span class="ph autonumber">(c)</span> Acceptable evidence to establish the time of receipt at the Government installation includes the time/date stamp of that installation on the bid wrapper, other documentary evidence of receipt maintained by the installation, or oral testimony or statements of Government personnel.</p> <p class=" ListL1" id="FAR_14_304__d849e46"> <span class="ph autonumber">(d)</span> If an <i data-tippy-content="Emergency, as used in 6.208, 13.201, 13.500, 18.001, 18.202, 18.203, and subpart 26.2, means any occasion or instance for which, in the determination of the President, Federal assistance is needed to supplement State and local efforts and capabilities to save lives and to protect property and public health and safety, or to lessen or avert the threat of a catastrophe in any part of the United States (42 U.S.C. 5122)." class="agov-definition">emergency</i> or unanticipated event interrupts normal Government processes so that bids cannot be received at the Government office designated for receipt of bids by the exact time specified in the IFB, and urgent Government requirements preclude amendment of the bid opening date, the time specified for receipt of bids will be deemed to be extended to the same time of <i data-tippy-content="Day means, unless otherwise specified, a calendar day." class="agov-definition">day</i> specified in the IFB on the first work <i data-tippy-content="Day means, unless otherwise specified, a calendar day." class="agov-definition">day</i> on which normal Government processes resume.</p> <p class=" ListL1" id="FAR_14_304__d849e51"> <span class="ph autonumber">(e)</span> Bids <i data-tippy-content='May denotes the permissive. However, the words "no person may..." mean that no person is required, authorized, or permitted to do the act described.' class="agov-definition">may</i> be withdrawn by written notice received at any time before the exact time set for receipt of bids. If the IFB authorizes facsimile bids, bids <i data-tippy-content='May denotes the permissive. However, the words "no person may..." mean that no person is required, authorized, or permitted to do the act described.' class="agov-definition">may</i> be withdrawn via facsimile received at any time before the exact time set for receipt of bids, subject to the conditions specified in the provision at <a class="xref fm:ParaNumOnly" href="/far/part-52#FAR_52_214_31" title="52.214-31" aria-label="52.214-31. Link 149">52.214-31</a>, Facsimile Bids. A bid <i data-tippy-content='May denotes the permissive. However, the words "no person may..." mean that no person is required, authorized, or permitted to do the act described.' class="agov-definition">may</i> be withdrawn in person by a bidder or its authorized representative if, before the exact time set for receipt of bids, the identity of the person requesting withdrawal is established and the person signs a receipt for the bid. Upon withdrawal of an electronically transmitted bid, the data received <i data-tippy-content='Must (see "shall").' class="agov-definition">must</i> not be viewed and, where practicable, <i data-tippy-content='Must (see "shall").' class="agov-definition">must</i> be purged from primary and backup data storage systems.</p> <p class=" ListL1" id="FAR_14_304__d849e59"> <span class="ph autonumber">(f)</span> The <i data-tippy-content='Contracting officer means a person with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings. The term includes certain authorized representatives of the contracting officer acting within the limits of their authority as delegated by the contracting officer. "Administrative contracting officer (ACO)" refers to a contracting officer who is administering contracts. "Termination contracting officer (TCO)" refers to a contracting officer who is settling terminated contracts. A single contracting officer may be responsible for duties in any or all of these areas. Reference in this regulation (48 CFR chapter 1) to administrative contracting officer or termination contracting officer does not-(1) Require that a duty be performed at a particular office or activity; or(2) Restrict in any way a contracting officer in the performance of any duty properly assigned.' class="agov-definition">contracting officer</i> <i data-tippy-content='Must (see "shall").' class="agov-definition">must</i> promptly notify any bidder if its bid, modification, or withdrawal was received late, and <i data-tippy-content='Must (see "shall").' class="agov-definition">must</i> inform the bidder whether its bid will be considered, unless contract award is imminent and the notices prescribed in <a class="xref fm:ParaNumOnly" href="#FAR_14_409" title="14.409" aria-label="14.409. Link 210">14.409</a> would suffice.</p> <p class=" ListL1" id="FAR_14_304__d849e67"> <span class="ph autonumber">(g)</span> Late bids and modifications that are not considered <i data-tippy-content='Must (see "shall").' class="agov-definition">must</i> be held unopened, unless opened for identification, until after award and then retained with other unsuccessful bids. However, any bid bond or guarantee <i data-tippy-content='Must (see "shall").' class="agov-definition">must</i> be returned.</p> <p class=" ListL1" id="FAR_14_304__d849e72"> <span class="ph autonumber">(h)</span> If available, the following <i data-tippy-content='Must (see "shall").' class="agov-definition">must</i> be included in the contract files for each late bid, modification, or withdrawal:</p> <p class=" ListL2" id="FAR_14_304__d849e78"> <span class="ph autonumber">(1)</span> The date and hour of receipt.</p> <p class=" ListL2" id="FAR_14_304__d849e83"> <span class="ph autonumber">(2)</span> A statement, with supporting rationale, regarding whether the bid was considered for award.</p> <p class=" ListL2" id="FAR_14_304__d849e88"> <span class="ph autonumber">(3)</span> The envelope, wrapper, or other evidence of the date of receipt.</p> </div> </article> </article> <article class="topic nested1" aria-labelledby="ariaid-title49" id="FAR_Subpart_14_4" data-part="subpart" data-part-number="14.4"> <h2 class="title topictitle2 Subpart" id="ariaid-title49"> <span class="ph autonumber">Subpart 14.4</span> - Opening of Bids and Award of Contract</h2> <article class="topic nested2" aria-labelledby="ariaid-title50" id="FAR_14_400" data-part="section" data-part-number="14.400"> <h3 class="title topictitle3" id="ariaid-title50"> <span class="ph autonumber">14.400</span> Scope of subpart.</h3> <div class="body"> <p class="p">This subpart contains procedures for the receipt, handling, opening, and disposition of bids including mistakes in bids, and subsequent award of contracts.</p> </div> </article> <article class="topic concept nested2" aria-labelledby="ariaid-title51" id="FAR_14_401" data-part="section" data-part-number="14.401"> <h3 class="title topictitle3" id="ariaid-title51"> <span class="ph autonumber">14.401</span> Receipt and safeguarding of bids.</h3> <div class="body conbody"> <p class=" ListL1" id="FAR_14_401__d852e10"> <span class="ph autonumber">(a)</span> All bids (including modifications) received before the time set for the opening of bids <i data-tippy-content="Shall denotes the imperative." class="agov-definition">shall</i> be kept secure. Except as provided in paragraph (b) of this section, the bids <i data-tippy-content="Shall denotes the imperative." class="agov-definition">shall</i> not be opened or viewed, and <i data-tippy-content="Shall denotes the imperative." class="agov-definition">shall</i> remain in a locked bid box, a safe, or in a secured, restricted-access electronic bid box. If an invitation for bids is cancelled, bids <i data-tippy-content="Shall denotes the imperative." class="agov-definition">shall</i> be returned to the bidders. Necessary precautions <i data-tippy-content="Shall denotes the imperative." class="agov-definition">shall</i> be taken to ensure the security of the bid box or safe. Before bid opening, information concerning the identity and number of bids received <i data-tippy-content="Shall denotes the imperative." class="agov-definition">shall</i> be made available only to Government employees. Such disclosure <i data-tippy-content="Shall denotes the imperative." class="agov-definition">shall</i> be only on a "need to know" basis. When bid samples are submitted, they <i data-tippy-content="Shall denotes the imperative." class="agov-definition">shall</i> be handled with sufficient care to prevent disclosure of characteristics before bid opening.</p> <p class=" ListL1" id="FAR_14_401__d852e15"> <span class="ph autonumber">(b)</span> Envelopes marked as bids but not identifying the bidder or the <i data-tippy-content='Solicitation means any request to submit offers or quotations to the Government. Solicitations under sealed bid procedures are called "invitations for bids." Solicitations under negotiated procedures are called "requests for proposals." Solicitations under simplified acquisition procedures may require submission of either a quotation or an offer.' class="agov-definition">solicitation</i> <i data-tippy-content='May denotes the permissive. However, the words "no person may..." mean that no person is required, authorized, or permitted to do the act described.' class="agov-definition">may</i> be opened solely for the purpose of identification, and then only by an official designated for this purpose. If a sealed bid is opened by mistake (<em class="ph i">e.g.,</em> because it is not marked as being a bid), the envelope <i data-tippy-content="Shall denotes the imperative." class="agov-definition">shall</i> be signed by the opener, whose position <i data-tippy-content="Shall denotes the imperative." class="agov-definition">shall</i> also be written thereon, and delivered to the designated official. This official <i data-tippy-content="Shall denotes the imperative." class="agov-definition">shall</i> immediately write on the envelope (1)an explanation of the opening, (2) the date and time opened, and (3) the invitation for bids number, and <i data-tippy-content="Shall denotes the imperative." class="agov-definition">shall</i> sign the envelope. The official <i data-tippy-content="Shall denotes the imperative." class="agov-definition">shall</i> then immediately reseal the envelope.</p> </div> </article> <article class="topic concept nested2" aria-labelledby="ariaid-title52" id="FAR_14_402" data-part="section" data-part-number="14.402"> <h3 class="title topictitle3" id="ariaid-title52"> <span class="ph autonumber">14.402</span> Opening of bids.</h3> <article class="topic concept nested3" aria-labelledby="ariaid-title53" id="FAR_14_402_1" data-part="subsection" data-part-number="14.402-1"> <h4 class="title topictitle4" id="ariaid-title53"> <span class="ph autonumber">14.402-1</span> Unclassified bids.</h4> <div class="body conbody"> <p class=" ListL1" id="FAR_14_402_1__d854e10"> <span class="ph autonumber">(a)</span> The bid opening officer <i data-tippy-content="Shall denotes the imperative." class="agov-definition">shall</i> decide when the time set for opening bids has arrived and <i data-tippy-content="Shall denotes the imperative." class="agov-definition">shall</i> inform those present of that decision. The officer <i data-tippy-content="Shall denotes the imperative." class="agov-definition">shall</i> then (1) personally and publicly open all bids received before that time, (2)if practical, read the bids aloud to the persons present, and (3) have the bids recorded. The original of each bid <i data-tippy-content="Shall denotes the imperative." class="agov-definition">shall</i> be carefully safeguarded, particularly until the abstract of bids required by <a class="xref fm:ParaNumOnly" href="#FAR_14_403" title="14.403" aria-label="14.403. Link 195">14.403</a> has been made and its accuracy verified.</p> <p class=" ListL1" id="FAR_14_402_1__d854e18"> <span class="ph autonumber">(b)</span> Performance of the procedure in paragraph (a) of this section <i data-tippy-content='May denotes the permissive. However, the words "no person may..." mean that no person is required, authorized, or permitted to do the act described.' class="agov-definition">may</i> be delegated to an assistant, but the bid opening officer remains fully responsible for the actions of the assistant.</p> <p class=" ListL1" id="FAR_14_402_1__d854e23"> <span class="ph autonumber">(c)</span> Examination of bids by interested persons <i data-tippy-content="Shall denotes the imperative." class="agov-definition">shall</i> be permitted if it does not interfere unduly with the conduct of Government business. Original bids <i data-tippy-content="Shall denotes the imperative." class="agov-definition">shall</i> not be allowed to pass out of the hands of a Government official unless a duplicate bid is not available for public <i data-tippy-content="Inspection means examining and testing supplies or services (including, when appropriate, raw materials, components, and intermediate assemblies) to determine whether they conform to contract requirements." class="agov-definition">inspection</i>. The original bid <i data-tippy-content='May denotes the permissive. However, the words "no person may..." mean that no person is required, authorized, or permitted to do the act described.' class="agov-definition">may</i> be examined by the public only under the immediate supervision of a Government official and under conditions that preclude possibility of a substitution, addition, deletion, or alteration in the bid.</p> </div> </article> <article class="topic concept nested3" aria-labelledby="ariaid-title54" id="FAR_14_402_2" data-part="subsection" data-part-number="14.402-2"> <h4 class="title topictitle4" id="ariaid-title54"> <span class="ph autonumber">14.402-2</span> Classified bids.</h4> <div class="body conbody"> <p class="p">The general public <i data-tippy-content='May denotes the permissive. However, the words "no person may..." mean that no person is required, authorized, or permitted to do the act described.' class="agov-definition">may</i> not attend bid openings for <i data-tippy-content="Classified acquisition means an acquisition in which offerors must have access to classified information to properly submit an offer or quotation, to understand the performance requirements, or to perform the contract." class="agov-definition">classified acquisitions</i>. A bidder or its representative <i data-tippy-content='May denotes the permissive. However, the words "no person may..." mean that no person is required, authorized, or permitted to do the act described.' class="agov-definition">may</i> attend and record the results if the individual has the appropriate security clearance. The <i data-tippy-content='Contracting officer means a person with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings. The term includes certain authorized representatives of the contracting officer acting within the limits of their authority as delegated by the contracting officer. "Administrative contracting officer (ACO)" refers to a contracting officer who is administering contracts. "Termination contracting officer (TCO)" refers to a contracting officer who is settling terminated contracts. A single contracting officer may be responsible for duties in any or all of these areas. Reference in this regulation (48 CFR chapter 1) to administrative contracting officer or termination contracting officer does not-(1) Require that a duty be performed at a particular office or activity; or(2) Restrict in any way a contracting officer in the performance of any duty properly assigned.' class="agov-definition">contracting officer</i> also <i data-tippy-content='May denotes the permissive. However, the words "no person may..." mean that no person is required, authorized, or permitted to do the act described.' class="agov-definition">may</i> make the bids available at a later time to properly cleared individuals who represent bidders. No public record <i data-tippy-content="Shall denotes the imperative." class="agov-definition">shall</i> be made of bids or bid prices received in response to classified invitations for bids.</p> </div> </article> <article class="topic concept nested3" aria-labelledby="ariaid-title55" id="FAR_14_402_3" data-part="subsection" data-part-number="14.402-3"> <h4 class="title topictitle4" id="ariaid-title55"> <span class="ph autonumber">14.402-3</span> Postponement of openings.</h4> <div class="body conbody"> <p class=" ListL1" id="FAR_14_402_3__d856e10"> <span class="ph autonumber">(a)</span> A bid opening <i data-tippy-content='May denotes the permissive. However, the words "no person may..." mean that no person is required, authorized, or permitted to do the act described.' class="agov-definition">may</i> be postponed even after the time scheduled for bid opening (but otherwise in accordance with <a class="xref fm:ParaNumOnly" href="#FAR_14_208" title="14.208" aria-label="14.208. Link 202">14.208</a>) when-</p> <p class=" ListL2" id="FAR_14_402_3__d856e19"> <span class="ph autonumber">(1)</span> The <i data-tippy-content='Contracting officer means a person with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings. The term includes certain authorized representatives of the contracting officer acting within the limits of their authority as delegated by the contracting officer. "Administrative contracting officer (ACO)" refers to a contracting officer who is administering contracts. "Termination contracting officer (TCO)" refers to a contracting officer who is settling terminated contracts. A single contracting officer may be responsible for duties in any or all of these areas. Reference in this regulation (48 CFR chapter 1) to administrative contracting officer or termination contracting officer does not-(1) Require that a duty be performed at a particular office or activity; or(2) Restrict in any way a contracting officer in the performance of any duty properly assigned.' class="agov-definition">contracting officer</i> has reason to believe that the bids of an important <i data-tippy-content="Segment means one of two or more divisions, product departments, plants, or other subdivisions of an organization reporting directly to a home office, usually identified with responsibility for profit and/or producing a product or service. The term includes-(1) Government-owned contractor-operated (GOCO) facilities; and(2) Joint ventures and subsidiaries (domestic and foreign) in which the organization has-(i) A majority ownership; or(ii) Less than a majority ownership, but over which it exercises control." class="agov-definition">segment</i> of bidders have been delayed in the mails, or in the communications system specified for transmission of bids, for causes beyond their control and without their fault or negligence (<em class="ph i">e.g.,</em> flood, fire, accident, weather conditions, strikes, or Government equipment blackout or malfunction when bids are due); or</p> <p class=" ListL2" id="FAR_14_402_3__d856e27"> <span class="ph autonumber">(2)</span> <i data-tippy-content="Emergency, as used in 6.208, 13.201, 13.500, 18.001, 18.202, 18.203, and subpart 26.2, means any occasion or instance for which, in the determination of the President, Federal assistance is needed to supplement State and local efforts and capabilities to save lives and to protect property and public health and safety, or to lessen or avert the threat of a catastrophe in any part of the United States (42 U.S.C. 5122)." class="agov-definition">Emergency</i> or unanticipated events interrupt normal governmental processes so that the conduct of bid opening as scheduled is impractical.</p> <p class=" ListL1" id="FAR_14_402_3__d856e32"> <span class="ph autonumber">(b)</span> At the time of a determination to postpone a bid opening under paragraph (a)(1) of this section, an announcement of the determination <i data-tippy-content="Shall denotes the imperative." class="agov-definition">shall</i> be publicly posted. If practical before issuance of a formal amendment of the invitation, the determination <i data-tippy-content="Shall denotes the imperative." class="agov-definition">shall</i> be otherwise communicated to prospective bidders who are likely to attend the scheduled bid opening.</p> <p class=" ListL1" id="FAR_14_402_3__d856e37"> <span class="ph autonumber">(c)</span> In the case of paragraph (a)(2) of this section, and when urgent Government requirements preclude amendment of the <i data-tippy-content='Solicitation means any request to submit offers or quotations to the Government. Solicitations under sealed bid procedures are called "invitations for bids." Solicitations under negotiated procedures are called "requests for proposals." Solicitations under simplified acquisition procedures may require submission of either a quotation or an offer.' class="agov-definition">solicitation</i> as prescribed in <a class="xref fm:ParaNumOnly" href="#FAR_14_208" title="14.208" aria-label="14.208. Link 202">14.208</a>, the time specified for opening of bids will be deemed to be extended to the same time of <i data-tippy-content="Day means, unless otherwise specified, a calendar day." class="agov-definition">day</i> specified in the <i data-tippy-content='Solicitation means any request to submit offers or quotations to the Government. Solicitations under sealed bid procedures are called "invitations for bids." Solicitations under negotiated procedures are called "requests for proposals." Solicitations under simplified acquisition procedures may require submission of either a quotation or an offer.' class="agov-definition">solicitation</i> on the first work <i data-tippy-content="Day means, unless otherwise specified, a calendar day." class="agov-definition">day</i> on which normal Government processes resume. In such cases, the time of actual bid opening <i data-tippy-content="Shall denotes the imperative." class="agov-definition">shall</i> be deemed to be the time set for bid opening for the purpose of determining "late bids" under <a class="xref fm:ParaNumOnly" href="#FAR_14_304" title="14.304" aria-label="14.304. Link 214">14.304</a>. A note <i data-tippy-content="Should means an expected course of action or policy that is to be followed unless inappropriate for a particular circumstance." class="agov-definition">should</i> be made on the abstract of bids or otherwise added to the file explaining the circumstances of the postponement.</p> </div> </article> </article> <article class="topic concept nested2" aria-labelledby="ariaid-title56" id="FAR_14_403" data-part="section" data-part-number="14.403"> <h3 class="title topictitle3" id="ariaid-title56"> <span class="ph autonumber">14.403</span> Recording of bids.</h3> <div class="body conbody"> <p class=" ListL1" id="FAR_14_403__d857e10"> <span class="ph autonumber">(a)</span> <a class="xref" href="https://www.gsa.gov/forms-library/abstract-offers-0" target="_blank" title="Standard Form 1409" aria-label="Standard聽Form聽1409. Link 215">Standard Form 1409</a>, Abstract of <i data-tippy-content='Offer means a response to a solicitation that, if accepted, would bind the offeror to perform the resultant contract. Responses to invitations for bids (sealed bidding) are offers called "bids" or "sealed bids"; responses to requests for proposals (negotiation) are offers called "proposals"; however, responses to requests for quotations (simplified acquisition) are "quotations," not offers. For unsolicited proposals, see subpart 15.6.' class="agov-definition">Offers</i>, or <a class="xref" href="https://www.gsa.gov/forms-library/abstract-offers-construction" target="_blank" title="Optional Form 1419" aria-label="Optional聽Form聽1419. Link 216">Optional Form 1419</a>, Abstract of <i data-tippy-content='Offer means a response to a solicitation that, if accepted, would bind the offeror to perform the resultant contract. Responses to invitations for bids (sealed bidding) are offers called "bids" or "sealed bids"; responses to requests for proposals (negotiation) are offers called "proposals"; however, responses to requests for quotations (simplified acquisition) are "quotations," not offers. For unsolicited proposals, see subpart 15.6.' class="agov-definition">Offers</i>-<i data-tippy-content='Construction means construction, alteration, or repair (including dredging, excavating, and painting) of buildings, structures, or other real property. For purposes of this definition, the terms "buildings, structures, or other real property" include, but are not limited to, improvements of all types, such as bridges, dams, plants, highways, parkways, streets, subways, tunnels, sewers, mains, power lines, cemeteries, pumping stations, railways, airport facilities, terminals, docks, piers, wharves, ways, lighthouses, buoys, jetties, breakwaters, levees, canals, and channels. Construction does not include the manufacture, production, furnishing, construction, alteration, repair, processing, or assembling of vessels, aircraft, or other kinds of personal property (except that for use in subpart 22.5, see the definition at 22.502).' class="agov-definition">Construction</i> (or automated equivalent), <i data-tippy-content="Shall denotes the imperative." class="agov-definition">shall</i> be completed and certified as to its accuracy by the bid opening officer as soon after bid opening as practicable. Where bid items are too numerous to warrant complete recording of all bids, abstract entries for individual bids <i data-tippy-content='May denotes the permissive. However, the words "no person may..." mean that no person is required, authorized, or permitted to do the act described.' class="agov-definition">may</i> be limited to item numbers and bid prices. In preparing these forms, the extra columns and <a class="xref" href="https://www.gsa.gov/forms-library/abstract-offers-continuation" target="_blank" title="SF 1410" aria-label="SF聽1410. Link 217">SF 1410</a>, Abstract of <i data-tippy-content='Offer means a response to a solicitation that, if accepted, would bind the offeror to perform the resultant contract. Responses to invitations for bids (sealed bidding) are offers called "bids" or "sealed bids"; responses to requests for proposals (negotiation) are offers called "proposals"; however, responses to requests for quotations (simplified acquisition) are "quotations," not offers. For unsolicited proposals, see subpart 15.6.' class="agov-definition">Offers</i>-Continuation, and <a class="xref" href="https://www.gsa.gov/forms-library/abstract-offers-construction-continuation-sheet" target="_blank" title="OF 1419A" aria-label="OF聽1419A. Link 218">OF 1419A</a>, Abstract of <i data-tippy-content='Offer means a response to a solicitation that, if accepted, would bind the offeror to perform the resultant contract. Responses to invitations for bids (sealed bidding) are offers called "bids" or "sealed bids"; responses to requests for proposals (negotiation) are offers called "proposals"; however, responses to requests for quotations (simplified acquisition) are "quotations," not offers. For unsolicited proposals, see subpart 15.6.' class="agov-definition">Offer</i>-<i data-tippy-content='Construction means construction, alteration, or repair (including dredging, excavating, and painting) of buildings, structures, or other real property. For purposes of this definition, the terms "buildings, structures, or other real property" include, but are not limited to, improvements of all types, such as bridges, dams, plants, highways, parkways, streets, subways, tunnels, sewers, mains, power lines, cemeteries, pumping stations, railways, airport facilities, terminals, docks, piers, wharves, ways, lighthouses, buoys, jetties, breakwaters, levees, canals, and channels. Construction does not include the manufacture, production, furnishing, construction, alteration, repair, processing, or assembling of vessels, aircraft, or other kinds of personal property (except that for use in subpart 22.5, see the definition at 22.502).' class="agov-definition">Construction</i>, Continuation Sheet, <i data-tippy-content='May denotes the permissive. However, the words "no person may..." mean that no person is required, authorized, or permitted to do the act described.' class="agov-definition">may</i> be used to label and record such information as the <i data-tippy-content="Contracting activity means an element of an agency designated by the agency head and delegated broad authority regarding acquisition functions." class="agov-definition">contracting activity</i> deems necessary.</p> <p class=" ListL1" id="FAR_14_403__d857e26"> <span class="ph autonumber">(b)</span> Abstracts of <i data-tippy-content='Offer means a response to a solicitation that, if accepted, would bind the offeror to perform the resultant contract. Responses to invitations for bids (sealed bidding) are offers called "bids" or "sealed bids"; responses to requests for proposals (negotiation) are offers called "proposals"; however, responses to requests for quotations (simplified acquisition) are "quotations," not offers. For unsolicited proposals, see subpart 15.6.' class="agov-definition">offers</i> for unclassified <i data-tippy-content="Acquisition means the acquiring by contract with appropriated funds of supplies or services (including construction) by and for the use of the Federal Government through purchase or lease, whether the supplies or services are already in existence or must be created, developed, demonstrated, and evaluated. Acquisition begins at the point when agency needs are established and includes the description of requirements to satisfy agency needs, solicitation and selection of sources, award of contracts, contract financing, contract performance, contract administration, and those technical and management functions directly related to the process of fulfilling agency needs by contract." class="agov-definition">acquisitions</i> <i data-tippy-content="Shall denotes the imperative." class="agov-definition">shall</i> be available for public <i data-tippy-content="Inspection means examining and testing supplies or services (including, when appropriate, raw materials, components, and intermediate assemblies) to determine whether they conform to contract requirements." class="agov-definition">inspection</i>. Such abstracts <i data-tippy-content="Shall denotes the imperative." class="agov-definition">shall</i> not contain information regarding failure to meet minimum standards of responsibility, apparent collusion of bidders, or other notations properly exempt from disclosure to the public in accordance with agency regulations implementing <a class="xref fm:Subpart" href="/far/part-24#FAR_Subpart_24_2" title="subpart  24.2" aria-label="subpart聽 24.2. Link 219">subpart  24.2</a>.</p> <p class=" ListL1" id="FAR_14_403__d857e34"> <span class="ph autonumber">(c)</span> The forms identified in paragraph (a) of this section need not be used by the Defense Energy Support Center for <i data-tippy-content="Acquisition means the acquiring by contract with appropriated funds of supplies or services (including construction) by and for the use of the Federal Government through purchase or lease, whether the supplies or services are already in existence or must be created, developed, demonstrated, and evaluated. Acquisition begins at the point when agency needs are established and includes the description of requirements to satisfy agency needs, solicitation and selection of sources, award of contracts, contract financing, contract performance, contract administration, and those technical and management functions directly related to the process of fulfilling agency needs by contract." class="agov-definition">acquisitions</i> of coal or petroleum <i data-tippy-content='Products has the same meaning as "supplies."' class="agov-definition">products</i> or by the Defense Supply Center Philadelphia for perishable subsistence items.</p> <p class=" ListL1" id="FAR_14_403__d857e39"> <span class="ph autonumber">(d)</span> If an invitation for bids is canceled before the time set for bid opening, this fact <i data-tippy-content="Shall denotes the imperative." class="agov-definition">shall</i> be recorded together with a statement of the number of bids invited and the number of bids received.</p> </div> </article> <article class="topic concept nested2" aria-labelledby="ariaid-title57" id="FAR_14_404" data-part="section" data-part-number="14.404"> <h3 class="title topictitle3" id="ariaid-title57"> <span class="ph autonumber">14.404</span> Rejection of bids.</h3> <article class="topic concept nested3" aria-labelledby="ariaid-title58" id="FAR_14_404_1" data-part="subsection" data-part-number="14.404-1"> <h4 class="title topictitle4" id="ariaid-title58"> <span class="ph autonumber">14.404-1</span> Cancellation of invitations after opening.</h4> <div class="body conbody"> <p class="p"></p><p class="Runin RuninRestart ListL1" id="FAR_14_404_1__d859e10"> <span class="ph autonumber">(a)</span> </p> <p class="RuninChild ListL2" id="FAR_14_404_1__d859e15"> <span class="ph autonumber">(1)</span> Preservation of the integrity of the competitive bid system dictates that, after bids have been opened, award <i data-tippy-content='Must (see "shall").' class="agov-definition">must</i> be made to that responsible bidder who submitted the lowest responsive bid, unless there is a compelling reason to reject all bids and cancel the invitation.</p> <p class=" ListL2" id="FAR_14_404_1__d859e20"> <span class="ph autonumber">(2)</span> Every effort <i data-tippy-content="Shall denotes the imperative." class="agov-definition">shall</i> be made to anticipate changes in a requirement before the date of opening and to notify all prospective bidders of any resulting modification or cancellation. This will permit bidders to change their bids and prevent unnecessary exposure of bid prices.</p> <p class=" ListL2" id="FAR_14_404_1__d859e25"> <span class="ph autonumber">(3)</span> As a general rule, after the opening of bids, an invitation <i data-tippy-content="Should means an expected course of action or policy that is to be followed unless inappropriate for a particular circumstance." class="agov-definition">should</i> not be cancelled and resolicited due solely to increased requirements for the items being acquired. Award <i data-tippy-content="Should means an expected course of action or policy that is to be followed unless inappropriate for a particular circumstance." class="agov-definition">should</i> be made on the initial invitation for bids and the additional quantity <i data-tippy-content="Should means an expected course of action or policy that is to be followed unless inappropriate for a particular circumstance." class="agov-definition">should</i> be treated as a new <i data-tippy-content="Acquisition means the acquiring by contract with appropriated funds of supplies or services (including construction) by and for the use of the Federal Government through purchase or lease, whether the supplies or services are already in existence or must be created, developed, demonstrated, and evaluated. Acquisition begins at the point when agency needs are established and includes the description of requirements to satisfy agency needs, solicitation and selection of sources, award of contracts, contract financing, contract performance, contract administration, and those technical and management functions directly related to the process of fulfilling agency needs by contract." class="agov-definition">acquisition</i>.</p> <p class=" ListL1" id="FAR_14_404_1__d859e30"> <span class="ph autonumber">(b)</span> When it is determined before award but after opening that the requirements of <a class="xref fm:ParaNumOnly" href="/far/part-11#FAR_11_201" title="11.201" aria-label="11.201. Link 220">11.201</a> (relating to the availability and identification of specifications) have not been met, the invitation <i data-tippy-content="Shall denotes the imperative." class="agov-definition">shall</i> be cancelled.</p> <p class=" ListL1" id="FAR_14_404_1__d859e38"> <span class="ph autonumber">(c)</span> Invitations <i data-tippy-content='May denotes the permissive. However, the words "no person may..." mean that no person is required, authorized, or permitted to do the act described.' class="agov-definition">may</i> be cancelled and all bids rejected before award but after opening when, consistent with subparagraph (a)(1) of this section, the <i data-tippy-content='Agency head or "head of the agency" means the Secretary, Attorney General, Administrator, Governor, Chairperson, or other chief official of an executive agency, unless otherwise indicated, including any deputy or assistant chief official of an executive agency.' class="agov-definition">agency head</i> determines <i data-tippy-content='In writing, "writing," or "written" means any worded or numbered expression that can be read, reproduced, and later communicated, and includes electronically transmitted and stored information.' class="agov-definition">in writing</i> that-</p> <p class=" ListL2" id="FAR_14_404_1__d859e44"> <span class="ph autonumber">(1)</span> Inadequate or ambiguous specifications were cited in the invitation;</p> <p class=" ListL2" id="FAR_14_404_1__d859e49"> <span class="ph autonumber">(2)</span> Specifications have been revised;</p> <p class=" ListL2" id="FAR_14_404_1__d859e54"> <span class="ph autonumber">(3)</span> The <i data-tippy-content="Supplies means all property except land or interest in land. It includes (but is not limited to) public works, buildings, and facilities; ships, floating equipment, and vessels of every character, type, and description, together with parts and accessories; aircraft and aircraft parts, accessories, and equipment; machine tools; and the alteration or installation of any of the foregoing." class="agov-definition">supplies</i> or services being contracted for are no longer required;</p> <p class=" ListL2" id="FAR_14_404_1__d859e59"> <span class="ph autonumber">(4)</span> The invitation did not provide for consideration of all factors of cost to the Government, such as cost of transporting Government-furnished property to bidders’ plants;</p> <p class=" ListL2" id="FAR_14_404_1__d859e64"> <span class="ph autonumber">(5)</span> Bids received indicate that the needs of the Government can be satisfied by a less expensive article differing from that for which the bids were invited;</p> <p class=" ListL2" id="FAR_14_404_1__d859e69"> <span class="ph autonumber">(6)</span> All otherwise acceptable bids received are at unreasonable prices, or only one bid is received and the <i data-tippy-content='Contracting officer means a person with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings. The term includes certain authorized representatives of the contracting officer acting within the limits of their authority as delegated by the contracting officer. "Administrative contracting officer (ACO)" refers to a contracting officer who is administering contracts. "Termination contracting officer (TCO)" refers to a contracting officer who is settling terminated contracts. A single contracting officer may be responsible for duties in any or all of these areas. Reference in this regulation (48 CFR chapter 1) to administrative contracting officer or termination contracting officer does not-(1) Require that a duty be performed at a particular office or activity; or(2) Restrict in any way a contracting officer in the performance of any duty properly assigned.' class="agov-definition">contracting officer</i> cannot determine the reasonableness of the bid price;</p> <p class=" ListL2" id="FAR_14_404_1__d859e74"> <span class="ph autonumber">(7)</span> The bids were not independently arrived at in open competition, were collusive, or were submitted in bad faith (see <a class="xref fm:Subpart" href="/far/part-3#FAR_Subpart_3_3" title="subpart  3.3" aria-label="subpart聽 3.3. Link 221">subpart  3.3</a> for reports to be made to the Department of Justice);</p> <p class=" ListL2" id="FAR_14_404_1__d859e82"> <span class="ph autonumber">(8)</span> No responsive bid has been received from a responsible bidder;</p> <p class=" ListL2" id="FAR_14_404_1__d859e87"> <span class="ph autonumber">(9)</span> A cost comparison as prescribed in OMB CircularA-76 and <a class="xref fm:Subpart" href="/far/part-7#FAR_Subpart_7_3" title="subpart  7.3" aria-label="subpart聽 7.3. Link 222">subpart  7.3</a> shows that performance by the Government is more economical; or</p> <p class=" ListL2" id="FAR_14_404_1__d859e95"> <span class="ph autonumber">(10)</span> For other reasons, cancellation is clearly in the public’s interest.</p> <p class=" ListL1" id="FAR_14_404_1__d859e100"> <span class="ph autonumber">(d)</span> <i data-tippy-content="Should means an expected course of action or policy that is to be followed unless inappropriate for a particular circumstance." class="agov-definition">Should</i> administrative difficulties be encountered after bid opening that <i data-tippy-content='May denotes the permissive. However, the words "no person may..." mean that no person is required, authorized, or permitted to do the act described.' class="agov-definition">may</i> delay award beyond bidders’ acceptance periods, the several lowest bidders whose bids have not expired (irrespective of the acceptance period specified in the bid) <i data-tippy-content="Should means an expected course of action or policy that is to be followed unless inappropriate for a particular circumstance." class="agov-definition">should</i> be requested, before expiration of their bids, to extend <i data-tippy-content='In writing, "writing," or "written" means any worded or numbered expression that can be read, reproduced, and later communicated, and includes electronically transmitted and stored information.' class="agov-definition">in writing</i> the bid acceptance period (with consent of <i data-tippy-content="Surety means an individual or corporation legally liable for the debt, default, or failure of a principal to satisfy a contractual obligation. The types of sureties referred to are as follows:(1) An individual surety is one person, as distinguished from a business entity, who is liable for the entire penal amount of the bond.(2) A corporate surety is licensed under various insurance laws and, under its charter, has legal power to act as surety for others.(3) A cosurety is one of two or more sureties that are jointly liable for the penal sum of the bond. A limit of liability for each surety may be stated." class="agov-definition">sureties</i>, if any) in order to avoid the need for resoliciting.</p> <p class=" ListL1" id="FAR_14_404_1__d859e105"> <span class="ph autonumber">(e)</span> Under some circumstances, completion of the <i data-tippy-content="Acquisition means the acquiring by contract with appropriated funds of supplies or services (including construction) by and for the use of the Federal Government through purchase or lease, whether the supplies or services are already in existence or must be created, developed, demonstrated, and evaluated. Acquisition begins at the point when agency needs are established and includes the description of requirements to satisfy agency needs, solicitation and selection of sources, award of contracts, contract financing, contract performance, contract administration, and those technical and management functions directly related to the process of fulfilling agency needs by contract." class="agov-definition">acquisition</i> after cancellation of the invitation for bids <i data-tippy-content='May denotes the permissive. However, the words "no person may..." mean that no person is required, authorized, or permitted to do the act described.' class="agov-definition">may</i> be appropriate.</p> <p class=" ListL2" id="FAR_14_404_1__d859e111"> <span class="ph autonumber">(1)</span> If the invitation for bids has been cancelled for the reasons specified in subparagraphs(c)(6), (7), or (8) of this subsection, and the <i data-tippy-content='Agency head or "head of the agency" means the Secretary, Attorney General, Administrator, Governor, Chairperson, or other chief official of an executive agency, unless otherwise indicated, including any deputy or assistant chief official of an executive agency.' class="agov-definition">agency head</i> has authorized, in the determination in paragraph (c) of this subsection, the completion of the <i data-tippy-content="Acquisition means the acquiring by contract with appropriated funds of supplies or services (including construction) by and for the use of the Federal Government through purchase or lease, whether the supplies or services are already in existence or must be created, developed, demonstrated, and evaluated. Acquisition begins at the point when agency needs are established and includes the description of requirements to satisfy agency needs, solicitation and selection of sources, award of contracts, contract financing, contract performance, contract administration, and those technical and management functions directly related to the process of fulfilling agency needs by contract." class="agov-definition">acquisition</i> through negotiation, the <i data-tippy-content='Contracting officer means a person with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings. The term includes certain authorized representatives of the contracting officer acting within the limits of their authority as delegated by the contracting officer. "Administrative contracting officer (ACO)" refers to a contracting officer who is administering contracts. "Termination contracting officer (TCO)" refers to a contracting officer who is settling terminated contracts. A single contracting officer may be responsible for duties in any or all of these areas. Reference in this regulation (48 CFR chapter 1) to administrative contracting officer or termination contracting officer does not-(1) Require that a duty be performed at a particular office or activity; or(2) Restrict in any way a contracting officer in the performance of any duty properly assigned.' class="agov-definition">contracting officer</i> <i data-tippy-content="Shall denotes the imperative." class="agov-definition">shall</i> proceed in accordance with paragraph (f) of this subsection.</p> <p class=" ListL2" id="FAR_14_404_1__d859e116"> <span class="ph autonumber">(2)</span> If the invitation for bids has been cancelled for the reasons specified in subparagraphs(c)(1), (2), (4), (5), or (10) of this subsection, or for the reasons in subparagraphs(c)(6), (7), or (8) of this subsection and completion through negotiation is not authorized under subparagraph (e)(1) of this subsection, the <i data-tippy-content='Contracting officer means a person with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings. The term includes certain authorized representatives of the contracting officer acting within the limits of their authority as delegated by the contracting officer. "Administrative contracting officer (ACO)" refers to a contracting officer who is administering contracts. "Termination contracting officer (TCO)" refers to a contracting officer who is settling terminated contracts. A single contracting officer may be responsible for duties in any or all of these areas. Reference in this regulation (48 CFR chapter 1) to administrative contracting officer or termination contracting officer does not-(1) Require that a duty be performed at a particular office or activity; or(2) Restrict in any way a contracting officer in the performance of any duty properly assigned.' class="agov-definition">contracting officer</i> <i data-tippy-content="Shall denotes the imperative." class="agov-definition">shall</i> proceed with a new <i data-tippy-content="Acquisition means the acquiring by contract with appropriated funds of supplies or services (including construction) by and for the use of the Federal Government through purchase or lease, whether the supplies or services are already in existence or must be created, developed, demonstrated, and evaluated. Acquisition begins at the point when agency needs are established and includes the description of requirements to satisfy agency needs, solicitation and selection of sources, award of contracts, contract financing, contract performance, contract administration, and those technical and management functions directly related to the process of fulfilling agency needs by contract." class="agov-definition">acquisition</i>.</p> <p class=" ListL1" id="FAR_14_404_1__d859e121"> <span class="ph autonumber">(f)</span> When the <i data-tippy-content='Agency head or "head of the agency" means the Secretary, Attorney General, Administrator, Governor, Chairperson, or other chief official of an executive agency, unless otherwise indicated, including any deputy or assistant chief official of an executive agency.' class="agov-definition">agency head</i> has determined, in accordance with paragraph (e)(1) of this subsection, that an invitation for bids <i data-tippy-content="Should means an expected course of action or policy that is to be followed unless inappropriate for a particular circumstance." class="agov-definition">should</i> be canceled and that use of negotiation is in the Government’s interest, the <i data-tippy-content='Contracting officer means a person with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings. The term includes certain authorized representatives of the contracting officer acting within the limits of their authority as delegated by the contracting officer. "Administrative contracting officer (ACO)" refers to a contracting officer who is administering contracts. "Termination contracting officer (TCO)" refers to a contracting officer who is settling terminated contracts. A single contracting officer may be responsible for duties in any or all of these areas. Reference in this regulation (48 CFR chapter 1) to administrative contracting officer or termination contracting officer does not-(1) Require that a duty be performed at a particular office or activity; or(2) Restrict in any way a contracting officer in the performance of any duty properly assigned.' class="agov-definition">contracting officer</i> <i data-tippy-content='May denotes the permissive. However, the words "no person may..." mean that no person is required, authorized, or permitted to do the act described.' class="agov-definition">may</i> negotiate (in accordance with <a class="xref fm:Part" href="/far/part-15#FAR_Part_15" title="part  15" aria-label="part聽 15. Link 223">part  15</a>, as appropriate) and make award without issuing a new <i data-tippy-content='Solicitation means any request to submit offers or quotations to the Government. Solicitations under sealed bid procedures are called "invitations for bids." Solicitations under negotiated procedures are called "requests for proposals." Solicitations under simplified acquisition procedures may require submission of either a quotation or an offer.' class="agov-definition">solicitation</i> provided-</p> <p class=" ListL2" id="FAR_14_404_1__d859e130"> <span class="ph autonumber">(1)</span> Each responsible bidder in the sealed bid <i data-tippy-content="Acquisition means the acquiring by contract with appropriated funds of supplies or services (including construction) by and for the use of the Federal Government through purchase or lease, whether the supplies or services are already in existence or must be created, developed, demonstrated, and evaluated. Acquisition begins at the point when agency needs are established and includes the description of requirements to satisfy agency needs, solicitation and selection of sources, award of contracts, contract financing, contract performance, contract administration, and those technical and management functions directly related to the process of fulfilling agency needs by contract." class="agov-definition">acquisition</i> has been given notice that negotiations will be conducted and has been given an opportunity to participate in negotiations; and</p> <p class=" ListL2" id="FAR_14_404_1__d859e135"> <span class="ph autonumber">(2)</span> The award is made to the responsible bidder offering the lowest negotiated price.</p> </div> </article> <article class="topic concept nested3" aria-labelledby="ariaid-title59" id="FAR_14_404_2" data-part="subsection" data-part-number="14.404-2"> <h4 class="title topictitle4" id="ariaid-title59"> <span class="ph autonumber">14.404-2</span> Rejection of individual bids.</h4> <div class="body conbody"> <p class=" ListL1" id="FAR_14_404_2__d860e10"> <span class="ph autonumber">(a)</span> Any bid that fails to conform to the essential requirements of the invitation for bids <i data-tippy-content="Shall denotes the imperative." class="agov-definition">shall</i> be rejected.</p> <p class=" ListL1" id="FAR_14_404_2__d860e15"> <span class="ph autonumber">(b)</span> Any bid that does not conform to the applicable specifications <i data-tippy-content="Shall denotes the imperative." class="agov-definition">shall</i> be rejected unless the invitation authorized the submission of <i data-tippy-content="Alternate means a substantive variation of a basic provision or clause prescribed for use in a defined circumstance. It adds wording to, deletes wording from, or substitutes specified wording for a portion of the basic provision or clause. The alternate version of a provision or clause is the basic provision or clause as changed by the addition, deletion, or substitution (see 52.105(a))." class="agov-definition">alternate</i> bids and the <i data-tippy-content="Supplies means all property except land or interest in land. It includes (but is not limited to) public works, buildings, and facilities; ships, floating equipment, and vessels of every character, type, and description, together with parts and accessories; aircraft and aircraft parts, accessories, and equipment; machine tools; and the alteration or installation of any of the foregoing." class="agov-definition">supplies</i> offered as <i data-tippy-content="Alternate means a substantive variation of a basic provision or clause prescribed for use in a defined circumstance. It adds wording to, deletes wording from, or substitutes specified wording for a portion of the basic provision or clause. The alternate version of a provision or clause is the basic provision or clause as changed by the addition, deletion, or substitution (see 52.105(a))." class="agov-definition">alternates</i> meet the requirements specified in the invitation.</p> <p class=" ListL1" id="FAR_14_404_2__d860e20"> <span class="ph autonumber">(c)</span> Any bid that fails to conform to the delivery schedule or permissible <i data-tippy-content="Alternate means a substantive variation of a basic provision or clause prescribed for use in a defined circumstance. It adds wording to, deletes wording from, or substitutes specified wording for a portion of the basic provision or clause. The alternate version of a provision or clause is the basic provision or clause as changed by the addition, deletion, or substitution (see 52.105(a))." class="agov-definition">alternates</i> stated in the invitation <i data-tippy-content="Shall denotes the imperative." class="agov-definition">shall</i> be rejected.</p> <p class=" ListL1" id="FAR_14_404_2__d860e25"> <span class="ph autonumber">(d)</span> A bid <i data-tippy-content="Shall denotes the imperative." class="agov-definition">shall</i> be rejected when the bidder imposes conditions that would modify requirements of the invitation or limit the bidder’s liability to the Government, since to allow the bidder to impose such conditions would be prejudicial to other bidders. For example, bids <i data-tippy-content="Shall denotes the imperative." class="agov-definition">shall</i> be rejected in which the bidder-</p> <p class=" ListL2" id="FAR_14_404_2__d860e31"> <span class="ph autonumber">(1)</span> Protects against future changes in conditions, such as increased costs, if total possible costs to the Government cannot be determined;</p> <p class=" ListL2" id="FAR_14_404_2__d860e36"> <span class="ph autonumber">(2)</span> Fails to state a price and indicates that price <i data-tippy-content="Shall denotes the imperative." class="agov-definition">shall</i> be "price in effect at time of delivery;"</p> <p class=" ListL2" id="FAR_14_404_2__d860e41"> <span class="ph autonumber">(3)</span> States a price but qualifies it as being subject to "price in effect at time of delivery;"</p> <p class=" ListL2" id="FAR_14_404_2__d860e46"> <span class="ph autonumber">(4)</span> When not authorized by the invitation, conditions or qualifies a bid by stipulating that it is to be considered only if, before date of award, the bidder receives (or does not receive) award under a separate <i data-tippy-content='Solicitation means any request to submit offers or quotations to the Government. Solicitations under sealed bid procedures are called "invitations for bids." Solicitations under negotiated procedures are called "requests for proposals." Solicitations under simplified acquisition procedures may require submission of either a quotation or an offer.' class="agov-definition">solicitation</i>;</p> <p class=" ListL2" id="FAR_14_404_2__d860e51"> <span class="ph autonumber">(5)</span> Requires that the Government is to determine that the bidder’s product meets applicable Government specifications; or</p> <p class=" ListL2" id="FAR_14_404_2__d860e56"> <span class="ph autonumber">(6)</span> Limits rights of the Government under any <i data-tippy-content='Contract clause or "clause" means a term or condition used in contracts or in both solicitations and contracts, and applying after contract award or both before and after award.' class="agov-definition">contract clause</i>.</p> <p class=" ListL1" id="FAR_14_404_2__d860e61"> <span class="ph autonumber">(e)</span> A low bidder <i data-tippy-content='May denotes the permissive. However, the words "no person may..." mean that no person is required, authorized, or permitted to do the act described.' class="agov-definition">may</i> be requested to delete objectionable conditions from a bid provided the conditions do not go to the substance, as distinguished from the form, of the bid, or work an injustice on other bidders. A condition goes to the substance of a bid where it affects price, quantity, quality, or delivery of the items offered.</p> <p class=" ListL1" id="FAR_14_404_2__d860e66"> <span class="ph autonumber">(f)</span> Any bid <i data-tippy-content='May denotes the permissive. However, the words "no person may..." mean that no person is required, authorized, or permitted to do the act described.' class="agov-definition">may</i> be rejected if the <i data-tippy-content='Contracting officer means a person with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings. The term includes certain authorized representatives of the contracting officer acting within the limits of their authority as delegated by the contracting officer. "Administrative contracting officer (ACO)" refers to a contracting officer who is administering contracts. "Termination contracting officer (TCO)" refers to a contracting officer who is settling terminated contracts. A single contracting officer may be responsible for duties in any or all of these areas. Reference in this regulation (48 CFR chapter 1) to administrative contracting officer or termination contracting officer does not-(1) Require that a duty be performed at a particular office or activity; or(2) Restrict in any way a contracting officer in the performance of any duty properly assigned.' class="agov-definition">contracting officer</i> determines <i data-tippy-content='In writing, "writing," or "written" means any worded or numbered expression that can be read, reproduced, and later communicated, and includes electronically transmitted and stored information.' class="agov-definition">in writing</i> that it is unreasonable as to price. Unreasonableness of price includes not only the total price of the bid, but the prices for individual <i data-tippy-content='Line item means the basic structural element in a procurement instrument that describes and organizes the required product or service for pricing, delivery, inspection, acceptance, invoicing, and payment. The use of the term "line item" includes "subline item," as applicable.' class="agov-definition">line items</i> as well.</p> <p class=" ListL1" id="FAR_14_404_2__d860e71"> <span class="ph autonumber">(g)</span> Any bid <i data-tippy-content='May denotes the permissive. However, the words "no person may..." mean that no person is required, authorized, or permitted to do the act described.' class="agov-definition">may</i> be rejected if the prices for any <i data-tippy-content='Line item means the basic structural element in a procurement instrument that describes and organizes the required product or service for pricing, delivery, inspection, acceptance, invoicing, and payment. The use of the term "line item" includes "subline item," as applicable.' class="agov-definition">line items</i> or <i data-tippy-content="Subline item means a subset of a line item." class="agov-definition">subline items</i> are materially unbalanced (see <a class="xref fm:ParaNumOnly" href="/far/part-15#FAR_15_404_1" title="15.404-1" aria-label="15.404-1. Link 224">15.404-1</a>(g)).</p> <p class=" ListL1" id="FAR_14_404_2__d860e79"> <span class="ph autonumber">(h)</span> Bids received from any person or concern that is suspended, debarred, proposed for <i data-tippy-content='Debarment means action taken by a debarring official under 9.406 to exclude a contractor from Government contracting and Government-approved subcontracting for a reasonable, specified period; a contractor that is excluded is "debarred."' class="agov-definition">debarment</i> or declared <i data-tippy-content="Ineligible means excluded from Government contracting (and subcontracting, if appropriate) pursuant to statutory, Executive order, or regulatory authority other than this regulation (48 CFR chapter 1) and its implementing and supplementing regulations; for example, pursuant to–(1) 40 U.S.C. chapter 31, subchapter IV, Wage Rate Requirements (Construction), and its related statutes and implementing regulations;(2) 41 U.S.C. chapter 67, Service Contract Labor Standards;(3) The Equal Employment Opportunity Acts and Executive orders;(4) 41 U.S.C. chapter 65, Contracts for Material, Supplies, Articles, and Equipment Exceeding $10,000;(5) 41 U.S.C. chapter 83, Buy American; or(6) The Environmental Protection Acts and Executive orders." class="agov-definition">ineligible</i> as of the bid opening date <i data-tippy-content="Shall denotes the imperative." class="agov-definition">shall</i> be rejected unless a compelling reason determination is made (see <a class="xref fm:Subpart" href="/far/part-9#FAR_Subpart_9_4" title="subpart  9.4" aria-label="subpart聽 9.4. Link 225">subpart  9.4</a>).</p> <p class=" ListL1" id="FAR_14_404_2__d860e87"> <span class="ph autonumber">(i)</span> Low bids received from concerns determined to be not responsible pursuant to subpart <a class="xref fm:ParaNumOnly" href="/far/part-9#FAR_Subpart_9_1" title="9.1" aria-label="9.1. Link 94">9.1</a> <i data-tippy-content="Shall denotes the imperative." class="agov-definition">shall</i> be rejected (but if a bidder is a small business concern, see19.6 with respect to certificates of competency).</p> <p class=" ListL1" id="FAR_14_404_2__d860e95"> <span class="ph autonumber">(j)</span> When a bid guarantee is required and a bidder fails to furnish the guarantee in accordance with the requirements of the invitation for bids, the bid <i data-tippy-content="Shall denotes the imperative." class="agov-definition">shall</i> be rejected, except as otherwise provided in <a class="xref fm:ParaNumOnly" href="/far/part-28#FAR_28_101_4" title="28.101-4" aria-label="28.101-4. Link 227">28.101-4</a>.</p> <p class=" ListL1" id="FAR_14_404_2__d860e103"> <span class="ph autonumber">(k)</span> The originals of all rejected bids, and any written findings with respect to such rejections, <i data-tippy-content="Shall denotes the imperative." class="agov-definition">shall</i> be preserved with the papers relating to the <i data-tippy-content="Acquisition means the acquiring by contract with appropriated funds of supplies or services (including construction) by and for the use of the Federal Government through purchase or lease, whether the supplies or services are already in existence or must be created, developed, demonstrated, and evaluated. Acquisition begins at the point when agency needs are established and includes the description of requirements to satisfy agency needs, solicitation and selection of sources, award of contracts, contract financing, contract performance, contract administration, and those technical and management functions directly related to the process of fulfilling agency needs by contract." class="agov-definition">acquisition</i>.</p> <p class=" ListL1" id="FAR_14_404_2__d860e109"> <span class="ph autonumber">(l)</span> After submitting a bid, if all of a bidder’s assets or that part related to the bid are transferred during the period between the bid opening and the award, the transferee <i data-tippy-content='May denotes the permissive. However, the words "no person may..." mean that no person is required, authorized, or permitted to do the act described.' class="agov-definition">may</i> not be able to take over the bid. Accordingly, the <i data-tippy-content='Contracting officer means a person with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings. The term includes certain authorized representatives of the contracting officer acting within the limits of their authority as delegated by the contracting officer. "Administrative contracting officer (ACO)" refers to a contracting officer who is administering contracts. "Termination contracting officer (TCO)" refers to a contracting officer who is settling terminated contracts. A single contracting officer may be responsible for duties in any or all of these areas. Reference in this regulation (48 CFR chapter 1) to administrative contracting officer or termination contracting officer does not-(1) Require that a duty be performed at a particular office or activity; or(2) Restrict in any way a contracting officer in the performance of any duty properly assigned.' class="agov-definition">contracting officer</i> <i data-tippy-content="Shall denotes the imperative." class="agov-definition">shall</i> reject the bid unless the transfer is effected by merger, operation of law, or other means not barred by <a class="xref" href="http://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title41-section6305&num=0&edition=prelim" target="_blank" title="41 U.S.C.6305" aria-label="41 U.S.C.6305. Link 228">41 U.S.C.6305</a> or <a class="xref" href="http://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title31-section3727&num=0&edition=prelim" target="_blank" title="31 U.S.C. 3727" aria-label="31 U.S.C. 3727. Link 229">31 U.S.C. 3727</a>.</p> </div> </article> <article class="topic concept nested3" aria-labelledby="ariaid-title60" id="FAR_14_404_3" data-part="subsection" data-part-number="14.404-3"> <h4 class="title topictitle4" id="ariaid-title60"> <span class="ph autonumber">14.404-3</span> Notice to bidders of rejection of all bids.</h4> <div class="body conbody"> <p class="p">When it is determined necessary to reject all bids, the <i data-tippy-content='Contracting officer means a person with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings. The term includes certain authorized representatives of the contracting officer acting within the limits of their authority as delegated by the contracting officer. "Administrative contracting officer (ACO)" refers to a contracting officer who is administering contracts. "Termination contracting officer (TCO)" refers to a contracting officer who is settling terminated contracts. A single contracting officer may be responsible for duties in any or all of these areas. Reference in this regulation (48 CFR chapter 1) to administrative contracting officer or termination contracting officer does not-(1) Require that a duty be performed at a particular office or activity; or(2) Restrict in any way a contracting officer in the performance of any duty properly assigned.' class="agov-definition">contracting officer</i> <i data-tippy-content="Shall denotes the imperative." class="agov-definition">shall</i> notify each bidder that all bids have been rejected and <i data-tippy-content="Shall denotes the imperative." class="agov-definition">shall</i> state the reason for such action.</p> </div> </article> <article class="topic concept nested3" aria-labelledby="ariaid-title61" id="FAR_14_404_4" data-part="subsection" data-part-number="14.404-4"> <h4 class="title topictitle4" id="ariaid-title61"> <span class="ph autonumber">14.404-4</span> Restrictions on disclosure of descriptive literature.</h4> <div class="body conbody"> <p class="p" id="FAR_14_404_4__d856e8">When a bid is accompanied by <i data-tippy-content="Descriptive literature means information provided by an offeror, such as cuts, illustrations, drawings, and brochures, that shows a product’s characteristics or construction of a product or explains its operation. The term includes only that information needed to evaluate the acceptability of the product and excludes other information for operating or maintaining the product." class="agov-definition">descriptive literature</i> (as defined in <a class="xref fm:ParaNumOnly" href="/far/part-2#FAR_2_101" title="2.101" aria-label="2.101. Link 230">2.101</a>), and the bidder imposes a restriction that prevents the public disclosure of such literature, the restriction <i data-tippy-content='May denotes the permissive. However, the words "no person may..." mean that no person is required, authorized, or permitted to do the act described.' class="agov-definition">may</i> render the bid nonresponsive. The restriction renders the bid nonresponsive if it prohibits the disclosure of sufficient information to permit competing bidders to know the essential nature and type of the <i data-tippy-content='Products has the same meaning as "supplies."' class="agov-definition">products</i> offered or those elements of the bid that relate to quantity, price, and delivery terms. The provisions of this paragraph do not apply to unsolicited <i data-tippy-content="Descriptive literature means information provided by an offeror, such as cuts, illustrations, drawings, and brochures, that shows a product’s characteristics or construction of a product or explains its operation. The term includes only that information needed to evaluate the acceptability of the product and excludes other information for operating or maintaining the product." class="agov-definition">descriptive literature</i> submitted by a bidder if such literature does not qualify the bid (see <a class="xref fm:ParaNumOnly" href="#FAR_14_202_5" title="14.202-5" aria-label="14.202-5. Link 144">14.202-5</a>(e)).</p> </div> </article> <article class="topic concept nested3" aria-labelledby="ariaid-title62" id="FAR_14_404_5" data-part="subsection" data-part-number="14.404-5"> <h4 class="title topictitle4" id="ariaid-title62"> <span class="ph autonumber">14.404-5</span> All or none qualifications.</h4> <div class="body conbody"> <p class="p">Unless the <i data-tippy-content='Solicitation means any request to submit offers or quotations to the Government. Solicitations under sealed bid procedures are called "invitations for bids." Solicitations under negotiated procedures are called "requests for proposals." Solicitations under simplified acquisition procedures may require submission of either a quotation or an offer.' class="agov-definition">solicitation</i> provides otherwise, a bid <i data-tippy-content='May denotes the permissive. However, the words "no person may..." mean that no person is required, authorized, or permitted to do the act described.' class="agov-definition">may</i> be responsive notwithstanding that the bidder specifies that award will be accepted only on all, or a specified group, of the items. Bidders <i data-tippy-content="Shall denotes the imperative." class="agov-definition">shall</i> not be permitted to withdraw or modify "all or none" qualifications after bid opening since such qualifications are substantive and affect the rights of other bidders.</p> </div> </article> </article> <article class="topic concept nested2" aria-labelledby="ariaid-title63" id="FAR_14_405" data-part="section" data-part-number="14.405"> <h3 class="title topictitle3" id="ariaid-title63"> <span class="ph autonumber">14.405</span> Minor informalities or irregularities in bids.</h3> <div class="body conbody"> <p class="p">A minor informality or irregularity is one that is merely a matter of form and not of substance. It also pertains to some immaterial defect in a bid or variation of a bid from the exact requirements of the invitation that can be corrected or waived without being prejudicial to other bidders. The defect or variation is immaterial when the effect on price, quantity, quality, or delivery is negligible when contrasted with the total cost or scope of the <i data-tippy-content="Supplies means all property except land or interest in land. It includes (but is not limited to) public works, buildings, and facilities; ships, floating equipment, and vessels of every character, type, and description, together with parts and accessories; aircraft and aircraft parts, accessories, and equipment; machine tools; and the alteration or installation of any of the foregoing." class="agov-definition">supplies</i> or services being acquired. The <i data-tippy-content='Contracting officer means a person with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings. The term includes certain authorized representatives of the contracting officer acting within the limits of their authority as delegated by the contracting officer. "Administrative contracting officer (ACO)" refers to a contracting officer who is administering contracts. "Termination contracting officer (TCO)" refers to a contracting officer who is settling terminated contracts. A single contracting officer may be responsible for duties in any or all of these areas. Reference in this regulation (48 CFR chapter 1) to administrative contracting officer or termination contracting officer does not-(1) Require that a duty be performed at a particular office or activity; or(2) Restrict in any way a contracting officer in the performance of any duty properly assigned.' class="agov-definition">contracting officer</i> either <i data-tippy-content="Shall denotes the imperative." class="agov-definition">shall</i> give the bidder an opportunity to cure any deficiency resulting from a minor informality or irregularity in a bid or waive the deficiency, whichever is to the advantage of the Government. Examples of minor informalities or irregularities include failure of a bidder to-</p> <p class=" ListL1" id="FAR_14_405__d864e12"> <span class="ph autonumber">(a)</span> Return the number of copies of signed bids required by the invitation;</p> <p class=" ListL1" id="FAR_14_405__d864e17"> <span class="ph autonumber">(b)</span> Furnish required information concerning the number of its employees;</p> <p class=" ListL1" id="FAR_14_405__d864e22"> <span class="ph autonumber">(c)</span> Sign its bid, but only if-</p> <p class=" ListL2" id="FAR_14_405__d864e28"> <span class="ph autonumber">(1)</span> The unsigned bid is accompanied by other material indicating the bidder’s intention to be bound by the unsigned bid (such as the submission of a bid guarantee or a letter signed by the bidder, with the bid, referring to and clearly identifying the bid itself); or</p> <p class=" ListL2" id="FAR_14_405__d864e33"> <span class="ph autonumber">(2)</span> The firm submitting a bid has formally adopted or authorized, before the date set for opening of bids, the execution of documents by typewritten, printed, or stamped <i data-tippy-content='Signature or "signed" means the discrete, verifiable symbol of an individual that, when affixed to a writing with the knowledge and consent of the individual, indicates a present intention to authenticate the writing. This includes electronic symbols.' class="agov-definition">signature</i> and submits evidence of such authorization and the bid carries such a <i data-tippy-content='Signature or "signed" means the discrete, verifiable symbol of an individual that, when affixed to a writing with the knowledge and consent of the individual, indicates a present intention to authenticate the writing. This includes electronic symbols.' class="agov-definition">signature</i>;</p> <p class=" ListL1" id="FAR_14_405__d864e38"> <span class="ph autonumber">(d)</span> Acknowledge receipt of an amendment to an invitation for bids, but only if-</p> <p class=" ListL2" id="FAR_14_405__d864e44"> <span class="ph autonumber">(1)</span> The bid received clearly indicates that the bidder received the amendment, such as where the amendment added another item to the invitation and the bidder submitted a bid on the item; or</p> <p class=" ListL2" id="FAR_14_405__d864e49"> <span class="ph autonumber">(2)</span> The amendment involves only a matter of form or has either no effect or merely a negligible effect on price, quantity, quality, or delivery of the item bid upon; and</p> <p class=" ListL1" id="FAR_14_405__d864e54"> <span class="ph autonumber">(e)</span> Execute the representations with respect to Equal Opportunity and Affirmative Action Programs, as set forth in the clauses at <a class="xref fm:ParaNumOnly" href="/far/part-52#FAR_52_222_22" title="52.222-22" aria-label="52.222-22. Link 232">52.222-22</a>, Previous Contracts and Compliance Reports, and <a class="xref fm:ParaNumOnly" href="/far/part-52#FAR_52_222_25" title="52.222-25" aria-label="52.222-25. Link 233">52.222-25</a>, Affirmative Action Compliance.</p> </div> </article> <article class="topic concept nested2" aria-labelledby="ariaid-title64" id="FAR_14_406" data-part="section" data-part-number="14.406"> <h3 class="title topictitle3" id="ariaid-title64"> <span class="ph autonumber">14.406</span> Receipt of an unreadable electronic bid.</h3> <div class="body conbody"> <p class="p">If a bid received at the Government facility by <i data-tippy-content="Electronic data interchange (EDI) means a technique for electronically transferring and storing formatted information between computers utilizing established and published formats and codes, as authorized by the applicable Federal Information Processing Standards." class="agov-definition">electronic data interchange</i> is unreadable to the degree that conformance to the essential requirements of the invitation for bids cannot be ascertained, the <i data-tippy-content='Contracting officer means a person with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings. The term includes certain authorized representatives of the contracting officer acting within the limits of their authority as delegated by the contracting officer. "Administrative contracting officer (ACO)" refers to a contracting officer who is administering contracts. "Termination contracting officer (TCO)" refers to a contracting officer who is settling terminated contracts. A single contracting officer may be responsible for duties in any or all of these areas. Reference in this regulation (48 CFR chapter 1) to administrative contracting officer or termination contracting officer does not-(1) Require that a duty be performed at a particular office or activity; or(2) Restrict in any way a contracting officer in the performance of any duty properly assigned.' class="agov-definition">contracting officer</i> immediately <i data-tippy-content="Shall denotes the imperative." class="agov-definition">shall</i> notify the bidder that the bid will be rejected unless the bidder provides clear and convincing evidence-</p> <p class=" ListL1" id="FAR_14_406__d865e12"> <span class="ph autonumber">(a)</span> Of the content of the bid as originally submitted; and</p> <p class=" ListL1" id="FAR_14_406__d865e17"> <span class="ph autonumber">(b)</span> That the unreadable condition of the bid was caused by Government software or hardware error, malfunction, or other Government mishandling.</p> </div> </article> <article class="topic concept nested2" aria-labelledby="ariaid-title65" id="FAR_14_407" data-part="section" data-part-number="14.407"> <h3 class="title topictitle3" id="ariaid-title65"> <span class="ph autonumber">14.407</span> Mistakes in bids.</h3> <article class="topic concept nested3" aria-labelledby="ariaid-title66" id="FAR_14_407_1" data-part="subsection" data-part-number="14.407-1"> <h4 class="title topictitle4" id="ariaid-title66"> <span class="ph autonumber">14.407-1</span> General.</h4> <div class="body conbody"> <p class="p" id="FAR_14_407_1__d861e8">After the opening of bids, <i data-tippy-content='Contracting officer means a person with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings. The term includes certain authorized representatives of the contracting officer acting within the limits of their authority as delegated by the contracting officer. "Administrative contracting officer (ACO)" refers to a contracting officer who is administering contracts. "Termination contracting officer (TCO)" refers to a contracting officer who is settling terminated contracts. A single contracting officer may be responsible for duties in any or all of these areas. Reference in this regulation (48 CFR chapter 1) to administrative contracting officer or termination contracting officer does not-(1) Require that a duty be performed at a particular office or activity; or(2) Restrict in any way a contracting officer in the performance of any duty properly assigned.' class="agov-definition">contracting officers</i> <i data-tippy-content="Shall denotes the imperative." class="agov-definition">shall</i> examine all bids for mistakes. In cases of apparent mistakes and in cases where the <i data-tippy-content='Contracting officer means a person with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings. The term includes certain authorized representatives of the contracting officer acting within the limits of their authority as delegated by the contracting officer. "Administrative contracting officer (ACO)" refers to a contracting officer who is administering contracts. "Termination contracting officer (TCO)" refers to a contracting officer who is settling terminated contracts. A single contracting officer may be responsible for duties in any or all of these areas. Reference in this regulation (48 CFR chapter 1) to administrative contracting officer or termination contracting officer does not-(1) Require that a duty be performed at a particular office or activity; or(2) Restrict in any way a contracting officer in the performance of any duty properly assigned.' class="agov-definition">contracting officer</i> has reason to believe that a mistake <i data-tippy-content='May denotes the permissive. However, the words "no person may..." mean that no person is required, authorized, or permitted to do the act described.' class="agov-definition">may</i> have been made, the <i data-tippy-content='Contracting officer means a person with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings. The term includes certain authorized representatives of the contracting officer acting within the limits of their authority as delegated by the contracting officer. "Administrative contracting officer (ACO)" refers to a contracting officer who is administering contracts. "Termination contracting officer (TCO)" refers to a contracting officer who is settling terminated contracts. A single contracting officer may be responsible for duties in any or all of these areas. Reference in this regulation (48 CFR chapter 1) to administrative contracting officer or termination contracting officer does not-(1) Require that a duty be performed at a particular office or activity; or(2) Restrict in any way a contracting officer in the performance of any duty properly assigned.' class="agov-definition">contracting officer</i> <i data-tippy-content="Shall denotes the imperative." class="agov-definition">shall</i> request from the bidder a verification of the bid, calling attention to the suspected mistake. If the bidder alleges a mistake, the matter <i data-tippy-content="Shall denotes the imperative." class="agov-definition">shall</i> be processed in accordance with this section <a class="xref fm:ParaNumOnly" href="#FAR_14_407" title="14.407" aria-label="14.407. Link 234">14.407</a>. Such actions <i data-tippy-content="Shall denotes the imperative." class="agov-definition">shall</i> be taken before award.</p> </div> </article> <article class="topic concept nested3" aria-labelledby="ariaid-title67" id="FAR_14_407_2" data-part="subsection" data-part-number="14.407-2"> <h4 class="title topictitle4" id="ariaid-title67"> <span class="ph autonumber">14.407-2</span> Apparent clerical mistakes.</h4> <div class="body conbody"> <p class=" ListL1" id="FAR_14_407_2__d868e10"> <span class="ph autonumber">(a)</span> Any clerical mistake, apparent on its face in the bid, <i data-tippy-content='May denotes the permissive. However, the words "no person may..." mean that no person is required, authorized, or permitted to do the act described.' class="agov-definition">may</i> be corrected by the <i data-tippy-content='Contracting officer means a person with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings. The term includes certain authorized representatives of the contracting officer acting within the limits of their authority as delegated by the contracting officer. "Administrative contracting officer (ACO)" refers to a contracting officer who is administering contracts. "Termination contracting officer (TCO)" refers to a contracting officer who is settling terminated contracts. A single contracting officer may be responsible for duties in any or all of these areas. Reference in this regulation (48 CFR chapter 1) to administrative contracting officer or termination contracting officer does not-(1) Require that a duty be performed at a particular office or activity; or(2) Restrict in any way a contracting officer in the performance of any duty properly assigned.' class="agov-definition">contracting officer</i> before award. The <i data-tippy-content='Contracting officer means a person with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings. The term includes certain authorized representatives of the contracting officer acting within the limits of their authority as delegated by the contracting officer. "Administrative contracting officer (ACO)" refers to a contracting officer who is administering contracts. "Termination contracting officer (TCO)" refers to a contracting officer who is settling terminated contracts. A single contracting officer may be responsible for duties in any or all of these areas. Reference in this regulation (48 CFR chapter 1) to administrative contracting officer or termination contracting officer does not-(1) Require that a duty be performed at a particular office or activity; or(2) Restrict in any way a contracting officer in the performance of any duty properly assigned.' class="agov-definition">contracting officer</i> first <i data-tippy-content="Shall denotes the imperative." class="agov-definition">shall</i> obtain from the bidder a verification of the bid intended. Examples of apparent mistakes are-</p> <p class=" ListL2" id="FAR_14_407_2__d868e16"> <span class="ph autonumber">(1)</span> Obvious misplacement of a decimal point;</p> <p class=" ListL2" id="FAR_14_407_2__d868e21"> <span class="ph autonumber">(2)</span> Obviously incorrect discounts (for example, 1 percent 10 days, 2 percent 20 days, 5 percent 30 days);</p> <p class=" ListL2" id="FAR_14_407_2__d868e26"> <span class="ph autonumber">(3)</span> Obvious reversal of the price f.o.b. destination and price f.o.b. origin; and</p> <p class=" ListL2" id="FAR_14_407_2__d868e31"> <span class="ph autonumber">(4)</span> Obvious mistake in designation of unit.</p> <p class=" ListL1" id="FAR_14_407_2__d868e36"> <span class="ph autonumber">(b)</span> Correction of the bid <i data-tippy-content="Shall denotes the imperative." class="agov-definition">shall</i> be effected by attaching the verification to the original bid and a copy of the verification to the duplicate bid. Correction <i data-tippy-content="Shall denotes the imperative." class="agov-definition">shall</i> not be made on the face of the bid; however, it <i data-tippy-content="Shall denotes the imperative." class="agov-definition">shall</i> be reflected in the award document.</p> <p class=" ListL1" id="FAR_14_407_2__d868e41"> <span class="ph autonumber">(c)</span> Correction of bids submitted by <i data-tippy-content="Electronic data interchange (EDI) means a technique for electronically transferring and storing formatted information between computers utilizing established and published formats and codes, as authorized by the applicable Federal Information Processing Standards." class="agov-definition">electronic data interchange</i> <i data-tippy-content="Shall denotes the imperative." class="agov-definition">shall</i> be effected by including in the electronic <i data-tippy-content='Solicitation means any request to submit offers or quotations to the Government. Solicitations under sealed bid procedures are called "invitations for bids." Solicitations under negotiated procedures are called "requests for proposals." Solicitations under simplified acquisition procedures may require submission of either a quotation or an offer.' class="agov-definition">solicitation</i> file the original bid, the verification request, and the bid verification.</p> </div> </article> <article class="topic concept nested3" aria-labelledby="ariaid-title68" id="FAR_14_407_3" data-part="subsection" data-part-number="14.407-3"> <h4 class="title topictitle4" id="ariaid-title68"> <span class="ph autonumber">14.407-3</span> Other mistakes disclosed before award.</h4> <div class="body conbody"> <p class="p" id="FAR_14_407_3__d863e8">In order to minimize delays in contract awards, administrative determinations <i data-tippy-content='May denotes the permissive. However, the words "no person may..." mean that no person is required, authorized, or permitted to do the act described.' class="agov-definition">may</i> be made as described in this <a class="xref fm:ParaNumOnly" href="#FAR_14_407_3" title="14.407-3" aria-label="14.407-3. Link 235">14.407-3</a> in connection with mistakes in bids alleged after opening of bids and before award. The authority to permit correction of bids is limited to bids that, as submitted, are responsive to the invitation and <i data-tippy-content='May denotes the permissive. However, the words "no person may..." mean that no person is required, authorized, or permitted to do the act described.' class="agov-definition">may</i> not be used to permit correction of bids to make them responsive. This authority is in addition to that in <a class="xref fm:ParaNumOnly" href="#FAR_14_407_2" title="14.407-2" aria-label="14.407-2. Link 236">14.407-2</a> or that <i data-tippy-content='May denotes the permissive. However, the words "no person may..." mean that no person is required, authorized, or permitted to do the act described.' class="agov-definition">may</i> be otherwise available.</p> <p class=" ListL1" id="FAR_14_407_3__d869e18"> <span class="ph autonumber">(a)</span> If a bidder requests permission to correct a mistake and clear and convincing evidence establishes both the existence of the mistake and the bid actually intended, the <i data-tippy-content='Agency head or "head of the agency" means the Secretary, Attorney General, Administrator, Governor, Chairperson, or other chief official of an executive agency, unless otherwise indicated, including any deputy or assistant chief official of an executive agency.' class="agov-definition">agency head</i> <i data-tippy-content='May denotes the permissive. However, the words "no person may..." mean that no person is required, authorized, or permitted to do the act described.' class="agov-definition">may</i> make a determination permitting the bidder to correct the mistake; provided, that if this correction would result in displacing one or more lower bids, such a determination <i data-tippy-content="Shall denotes the imperative." class="agov-definition">shall</i> not be made unless the existence of the mistake and the bid actually intended are ascertainable substantially from the invitation and the bid itself.</p> <p class=" ListL1" id="FAR_14_407_3__d869e23"> <span class="ph autonumber">(b)</span> If-</p> <p class=" ListL2" id="FAR_14_407_3__d869e29"> <span class="ph autonumber">(1)</span> A bidder requests permission to withdraw a bid rather than correct it;</p> <p class=" ListL2" id="FAR_14_407_3__d869e34"> <span class="ph autonumber">(2)</span> The evidence is clear and convincing both as to the existence of a mistake and as to the bid actually intended; and</p> <p class=" ListL2" id="FAR_14_407_3__d869e39"> <span class="ph autonumber">(3)</span> The bid, both as uncorrected and as corrected, is the lowest received, the <i data-tippy-content='Agency head or "head of the agency" means the Secretary, Attorney General, Administrator, Governor, Chairperson, or other chief official of an executive agency, unless otherwise indicated, including any deputy or assistant chief official of an executive agency.' class="agov-definition">agency head</i> <i data-tippy-content='May denotes the permissive. However, the words "no person may..." mean that no person is required, authorized, or permitted to do the act described.' class="agov-definition">may</i> make a determination to correct the bid and not permit its withdrawal.</p> <p class=" ListL1" id="FAR_14_407_3__d869e44"> <span class="ph autonumber">(c)</span> If, under paragraph (a) or (b) of this subsection, (1) the evidence of a mistake is clear and convincing only as to the mistake but not as to the intended bid, or (2) the evidence reasonably supports the existence of a mistake but is not clear and convincing, an official above the <i data-tippy-content='Contracting officer means a person with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings. The term includes certain authorized representatives of the contracting officer acting within the limits of their authority as delegated by the contracting officer. "Administrative contracting officer (ACO)" refers to a contracting officer who is administering contracts. "Termination contracting officer (TCO)" refers to a contracting officer who is settling terminated contracts. A single contracting officer may be responsible for duties in any or all of these areas. Reference in this regulation (48 CFR chapter 1) to administrative contracting officer or termination contracting officer does not-(1) Require that a duty be performed at a particular office or activity; or(2) Restrict in any way a contracting officer in the performance of any duty properly assigned.' class="agov-definition">contracting officer</i>, unless otherwise provided by agency procedures, <i data-tippy-content='May denotes the permissive. However, the words "no person may..." mean that no person is required, authorized, or permitted to do the act described.' class="agov-definition">may</i> make a determination permitting the bidder to withdraw the bid.</p> <p class=" ListL1" id="FAR_14_407_3__d869e49"> <span class="ph autonumber">(d)</span> If the evidence does not warrant a determination under paragraph (a), (b), or (c) of this section, the <i data-tippy-content='Agency head or "head of the agency" means the Secretary, Attorney General, Administrator, Governor, Chairperson, or other chief official of an executive agency, unless otherwise indicated, including any deputy or assistant chief official of an executive agency.' class="agov-definition">agency head</i> <i data-tippy-content='May denotes the permissive. However, the words "no person may..." mean that no person is required, authorized, or permitted to do the act described.' class="agov-definition">may</i> make a determination that the bid be neither withdrawn nor corrected.</p> <p class=" ListL1" id="FAR_14_407_3__d869e54"> <span class="ph autonumber">(e)</span> Heads of agencies <i data-tippy-content='May denotes the permissive. However, the words "no person may..." mean that no person is required, authorized, or permitted to do the act described.' class="agov-definition">may</i> delegate their authority to make the determinations under paragraphs (a), (b), (c), and (d) of this <a class="xref fm:ParaNumOnly" href="#FAR_14_407_3" title="14.407-3" aria-label="14.407-3. Link 235">14.407-3</a> to a central authority, or a limited number of authorities as necessary, in their agencies, without power of redelegation.</p> <p class=" ListL1" id="FAR_14_407_3__d869e62"> <span class="ph autonumber">(f)</span> Each proposed determination <i data-tippy-content="Shall denotes the imperative." class="agov-definition">shall</i> have the concurrence of legal counsel within the agency concerned before issuance.</p> <p class=" ListL1" id="FAR_14_407_3__d869e67"> <span class="ph autonumber">(g)</span> Suspected or alleged mistakes in bids <i data-tippy-content="Shall denotes the imperative." class="agov-definition">shall</i> be processed as follows. A mere statement by the administrative officials that they are satisfied that an error was made is insufficient.</p> <p class=" ListL2" id="FAR_14_407_3__d869e73"> <span class="ph autonumber">(1)</span> The <i data-tippy-content='Contracting officer means a person with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings. The term includes certain authorized representatives of the contracting officer acting within the limits of their authority as delegated by the contracting officer. "Administrative contracting officer (ACO)" refers to a contracting officer who is administering contracts. "Termination contracting officer (TCO)" refers to a contracting officer who is settling terminated contracts. A single contracting officer may be responsible for duties in any or all of these areas. Reference in this regulation (48 CFR chapter 1) to administrative contracting officer or termination contracting officer does not-(1) Require that a duty be performed at a particular office or activity; or(2) Restrict in any way a contracting officer in the performance of any duty properly assigned.' class="agov-definition">contracting officer</i> <i data-tippy-content="Shall denotes the imperative." class="agov-definition">shall</i> immediately request the bidder to verify the bid. Action taken to verify bids <i data-tippy-content='Must (see "shall").' class="agov-definition">must</i> be sufficient to reasonably assure the <i data-tippy-content='Contracting officer means a person with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings. The term includes certain authorized representatives of the contracting officer acting within the limits of their authority as delegated by the contracting officer. "Administrative contracting officer (ACO)" refers to a contracting officer who is administering contracts. "Termination contracting officer (TCO)" refers to a contracting officer who is settling terminated contracts. A single contracting officer may be responsible for duties in any or all of these areas. Reference in this regulation (48 CFR chapter 1) to administrative contracting officer or termination contracting officer does not-(1) Require that a duty be performed at a particular office or activity; or(2) Restrict in any way a contracting officer in the performance of any duty properly assigned.' class="agov-definition">contracting officer</i> that the bid as confirmed is without error, or to elicit the allegation of a mistake by the bidder. To assure that the bidder will be put on notice of a mistake suspected by the <i data-tippy-content='Contracting officer means a person with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings. The term includes certain authorized representatives of the contracting officer acting within the limits of their authority as delegated by the contracting officer. "Administrative contracting officer (ACO)" refers to a contracting officer who is administering contracts. "Termination contracting officer (TCO)" refers to a contracting officer who is settling terminated contracts. A single contracting officer may be responsible for duties in any or all of these areas. Reference in this regulation (48 CFR chapter 1) to administrative contracting officer or termination contracting officer does not-(1) Require that a duty be performed at a particular office or activity; or(2) Restrict in any way a contracting officer in the performance of any duty properly assigned.' class="agov-definition">contracting officer</i>, the bidder <i data-tippy-content="Should means an expected course of action or policy that is to be followed unless inappropriate for a particular circumstance." class="agov-definition">should</i> be advised as appropriate-</p> <p class=" ListL3" id="FAR_14_407_3__d869e79"> <span class="ph autonumber">(i)</span> That its bid is so much lower than the other bids or the Government’s estimate as to indicate a possibility of error;</p> <p class=" ListL3" id="FAR_14_407_3__d869e84"> <span class="ph autonumber">(ii)</span> Of important or unusual characteristics of the specifications;</p> <p class=" ListL3" id="FAR_14_407_3__d869e89"> <span class="ph autonumber">(iii)</span> Of changes in requirements from previous purchases of a similar item; or</p> <p class=" ListL3" id="FAR_14_407_3__d869e94"> <span class="ph autonumber">(iv)</span> Of any other information, proper for disclosure, that leads the <i data-tippy-content='Contracting officer means a person with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings. The term includes certain authorized representatives of the contracting officer acting within the limits of their authority as delegated by the contracting officer. "Administrative contracting officer (ACO)" refers to a contracting officer who is administering contracts. "Termination contracting officer (TCO)" refers to a contracting officer who is settling terminated contracts. A single contracting officer may be responsible for duties in any or all of these areas. Reference in this regulation (48 CFR chapter 1) to administrative contracting officer or termination contracting officer does not-(1) Require that a duty be performed at a particular office or activity; or(2) Restrict in any way a contracting officer in the performance of any duty properly assigned.' class="agov-definition">contracting officer</i> to believe that there is a mistake in bid.</p> <p class=" ListL2" id="FAR_14_407_3__d869e99"> <span class="ph autonumber">(2)</span> If the bid is verified, the <i data-tippy-content='Contracting officer means a person with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings. The term includes certain authorized representatives of the contracting officer acting within the limits of their authority as delegated by the contracting officer. "Administrative contracting officer (ACO)" refers to a contracting officer who is administering contracts. "Termination contracting officer (TCO)" refers to a contracting officer who is settling terminated contracts. A single contracting officer may be responsible for duties in any or all of these areas. Reference in this regulation (48 CFR chapter 1) to administrative contracting officer or termination contracting officer does not-(1) Require that a duty be performed at a particular office or activity; or(2) Restrict in any way a contracting officer in the performance of any duty properly assigned.' class="agov-definition">contracting officer</i> <i data-tippy-content="Shall denotes the imperative." class="agov-definition">shall</i> consider the bid as originally submitted. If the time for acceptance of bids is likely to expire before a decision can be made, the <i data-tippy-content='Contracting officer means a person with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings. The term includes certain authorized representatives of the contracting officer acting within the limits of their authority as delegated by the contracting officer. "Administrative contracting officer (ACO)" refers to a contracting officer who is administering contracts. "Termination contracting officer (TCO)" refers to a contracting officer who is settling terminated contracts. A single contracting officer may be responsible for duties in any or all of these areas. Reference in this regulation (48 CFR chapter 1) to administrative contracting officer or termination contracting officer does not-(1) Require that a duty be performed at a particular office or activity; or(2) Restrict in any way a contracting officer in the performance of any duty properly assigned.' class="agov-definition">contracting officer</i> <i data-tippy-content="Shall denotes the imperative." class="agov-definition">shall</i> request all bidders whose bids <i data-tippy-content='May denotes the permissive. However, the words "no person may..." mean that no person is required, authorized, or permitted to do the act described.' class="agov-definition">may</i> become eligible for award to extend the time for acceptance of their bids in accordance with <a class="xref fm:ParaNumOnly" href="#FAR_14_404_1" title="14.404-1" aria-label="14.404-1. Link 238">14.404-1</a>(d). If the bidder whose bid is believed erroneous does not (or cannot) grant an extension of time, the bid <i data-tippy-content="Shall denotes the imperative." class="agov-definition">shall</i> be considered as originally submitted (but see paragraph (g)(5) of this section). If the bidder alleges a mistake, the <i data-tippy-content='Contracting officer means a person with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings. The term includes certain authorized representatives of the contracting officer acting within the limits of their authority as delegated by the contracting officer. "Administrative contracting officer (ACO)" refers to a contracting officer who is administering contracts. "Termination contracting officer (TCO)" refers to a contracting officer who is settling terminated contracts. A single contracting officer may be responsible for duties in any or all of these areas. Reference in this regulation (48 CFR chapter 1) to administrative contracting officer or termination contracting officer does not-(1) Require that a duty be performed at a particular office or activity; or(2) Restrict in any way a contracting officer in the performance of any duty properly assigned.' class="agov-definition">contracting officer</i> <i data-tippy-content="Shall denotes the imperative." class="agov-definition">shall</i> advise the bidder to make a written request to withdraw or modify the bid. The request <i data-tippy-content='Must (see "shall").' class="agov-definition">must</i> be supported by statements (sworn statements, if possible) and <i data-tippy-content="Shall denotes the imperative." class="agov-definition">shall</i> include all pertinent evidence such as the bidder’s file copy of the bid, the original worksheets and other data used in preparing the bid, subcontractors’ quotations, if any, published price lists, and any other evidence that establishes the existence of the error, the manner in which it occurred, and the bid actually intended.</p> <p class=" ListL2" id="FAR_14_407_3__d869e107"> <span class="ph autonumber">(3)</span> When the bidder furnishes evidence supporting an alleged mistake, the <i data-tippy-content='Contracting officer means a person with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings. The term includes certain authorized representatives of the contracting officer acting within the limits of their authority as delegated by the contracting officer. "Administrative contracting officer (ACO)" refers to a contracting officer who is administering contracts. "Termination contracting officer (TCO)" refers to a contracting officer who is settling terminated contracts. A single contracting officer may be responsible for duties in any or all of these areas. Reference in this regulation (48 CFR chapter 1) to administrative contracting officer or termination contracting officer does not-(1) Require that a duty be performed at a particular office or activity; or(2) Restrict in any way a contracting officer in the performance of any duty properly assigned.' class="agov-definition">contracting officer</i> <i data-tippy-content="Shall denotes the imperative." class="agov-definition">shall</i> refer the case to the appropriate authority (see paragraph (e) of this section) together with the following data:</p> <p class=" ListL3" id="FAR_14_407_3__d869e113"> <span class="ph autonumber">(i)</span> A signed copy of the bid involved.</p> <p class=" ListL3" id="FAR_14_407_3__d869e118"> <span class="ph autonumber">(ii)</span> A copy of the invitation for bids and any specifications or drawings relevant to the alleged mistake.</p> <p class=" ListL3" id="FAR_14_407_3__d869e123"> <span class="ph autonumber">(iii)</span> An abstract or record of the bids received.</p> <p class=" ListL3" id="FAR_14_407_3__d869e128"> <span class="ph autonumber">(iv)</span> The written request by the bidder to withdraw or modify the bid, together with the bidder’s written statement and supporting evidence.</p> <p class=" ListL3" id="FAR_14_407_3__d869e133"> <span class="ph autonumber">(v)</span> A written statement by the <i data-tippy-content='Contracting officer means a person with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings. The term includes certain authorized representatives of the contracting officer acting within the limits of their authority as delegated by the contracting officer. "Administrative contracting officer (ACO)" refers to a contracting officer who is administering contracts. "Termination contracting officer (TCO)" refers to a contracting officer who is settling terminated contracts. A single contracting officer may be responsible for duties in any or all of these areas. Reference in this regulation (48 CFR chapter 1) to administrative contracting officer or termination contracting officer does not-(1) Require that a duty be performed at a particular office or activity; or(2) Restrict in any way a contracting officer in the performance of any duty properly assigned.' class="agov-definition">contracting officer</i> setting forth-</p> <p class=" ListL4" id="FAR_14_407_3__d869e139"> <span class="ph autonumber">(A)</span> A description of the <i data-tippy-content="Supplies means all property except land or interest in land. It includes (but is not limited to) public works, buildings, and facilities; ships, floating equipment, and vessels of every character, type, and description, together with parts and accessories; aircraft and aircraft parts, accessories, and equipment; machine tools; and the alteration or installation of any of the foregoing." class="agov-definition">supplies</i> or services involved;</p> <p class=" ListL4" id="FAR_14_407_3__d869e144"> <span class="ph autonumber">(B)</span> The expiration date of the bid in question and of the other bids submitted;</p> <p class=" ListL4" id="FAR_14_407_3__d869e149"> <span class="ph autonumber">(C)</span> Specific information as to how and when the mistake was alleged;</p> <p class=" ListL4" id="FAR_14_407_3__d869e154"> <span class="ph autonumber">(D)</span> A summary of the evidence submitted by the bidder;</p> <p class=" ListL4" id="FAR_14_407_3__d869e159"> <span class="ph autonumber">(E)</span> In the event only one bid was received, a quotation of the most recent contract price for the <i data-tippy-content="Supplies means all property except land or interest in land. It includes (but is not limited to) public works, buildings, and facilities; ships, floating equipment, and vessels of every character, type, and description, together with parts and accessories; aircraft and aircraft parts, accessories, and equipment; machine tools; and the alteration or installation of any of the foregoing." class="agov-definition">supplies</i> or services involved or, in the absence of a recent comparable contract, the <i data-tippy-content='Contracting officer means a person with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings. The term includes certain authorized representatives of the contracting officer acting within the limits of their authority as delegated by the contracting officer. "Administrative contracting officer (ACO)" refers to a contracting officer who is administering contracts. "Termination contracting officer (TCO)" refers to a contracting officer who is settling terminated contracts. A single contracting officer may be responsible for duties in any or all of these areas. Reference in this regulation (48 CFR chapter 1) to administrative contracting officer or termination contracting officer does not-(1) Require that a duty be performed at a particular office or activity; or(2) Restrict in any way a contracting officer in the performance of any duty properly assigned.' class="agov-definition">contracting officer</i>’s estimate of a fair price for the <i data-tippy-content="Supplies means all property except land or interest in land. It includes (but is not limited to) public works, buildings, and facilities; ships, floating equipment, and vessels of every character, type, and description, together with parts and accessories; aircraft and aircraft parts, accessories, and equipment; machine tools; and the alteration or installation of any of the foregoing." class="agov-definition">supplies</i> or services;</p> <p class=" ListL4" id="FAR_14_407_3__d869e164"> <span class="ph autonumber">(F)</span> Any additional pertinent evidence; and</p> <p class=" ListL4" id="FAR_14_407_3__d869e169"> <span class="ph autonumber">(G)</span> A recommendation that either the bid be considered for award in the form submitted, or the bidder be authorized to withdraw or modify the bid.</p> <p class=" ListL2" id="FAR_14_407_3__d869e174"> <span class="ph autonumber">(4)</span> Where the bidder fails or refuses to furnish evidence in support of a suspected or alleged mistake, the <i data-tippy-content='Contracting officer means a person with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings. The term includes certain authorized representatives of the contracting officer acting within the limits of their authority as delegated by the contracting officer. "Administrative contracting officer (ACO)" refers to a contracting officer who is administering contracts. "Termination contracting officer (TCO)" refers to a contracting officer who is settling terminated contracts. A single contracting officer may be responsible for duties in any or all of these areas. Reference in this regulation (48 CFR chapter 1) to administrative contracting officer or termination contracting officer does not-(1) Require that a duty be performed at a particular office or activity; or(2) Restrict in any way a contracting officer in the performance of any duty properly assigned.' class="agov-definition">contracting officer</i> <i data-tippy-content="Shall denotes the imperative." class="agov-definition">shall</i> consider the bid as submitted unless (i) the amount of the bid is so far out of line with the amounts of other bids received, or with the amount estimated by the agency or determined by the <i data-tippy-content='Contracting officer means a person with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings. The term includes certain authorized representatives of the contracting officer acting within the limits of their authority as delegated by the contracting officer. "Administrative contracting officer (ACO)" refers to a contracting officer who is administering contracts. "Termination contracting officer (TCO)" refers to a contracting officer who is settling terminated contracts. A single contracting officer may be responsible for duties in any or all of these areas. Reference in this regulation (48 CFR chapter 1) to administrative contracting officer or termination contracting officer does not-(1) Require that a duty be performed at a particular office or activity; or(2) Restrict in any way a contracting officer in the performance of any duty properly assigned.' class="agov-definition">contracting officer</i> to be reasonable, or (ii) there are other indications of error so clear, as to reasonably justify the conclusion that acceptance of the bid would be unfair to the bidder or to other bona fide bidders. Attempts made to obtain the information required and the action taken with respect to the bid <i data-tippy-content="Shall denotes the imperative." class="agov-definition">shall</i> be fully documented.</p> <p class=" ListL1" id="FAR_14_407_3__d869e179"> <span class="ph autonumber">(h)</span> Each agency <i data-tippy-content="Shall denotes the imperative." class="agov-definition">shall</i> maintain records of all determinations made in accordance with this subsection <a class="xref fm:ParaNumOnly" href="#FAR_14_407_3" title="14.407-3" aria-label="14.407-3. Link 235">14.407-3</a>, the facts involved, and the action taken in each case. Copies of all such determinations <i data-tippy-content="Shall denotes the imperative." class="agov-definition">shall</i> be included in the file.</p> <p class=" ListL1" id="FAR_14_407_3__d869e187"> <span class="ph autonumber">(i)</span> Nothing contained in this subsection <a class="xref fm:ParaNumOnly" href="#FAR_14_407_3" title="14.407-3" aria-label="14.407-3. Link 235">14.407-3</a> prevents an agency from submitting doubtful cases to the Comptroller General for advance decision.</p> </div> </article> <article class="topic concept nested3" aria-labelledby="ariaid-title69" id="FAR_14_407_4" data-part="subsection" data-part-number="14.407-4"> <h4 class="title topictitle4" id="ariaid-title69"> <span class="ph autonumber">14.407-4</span> Mistakes after award.</h4> <div class="body conbody"> <p class="p" id="FAR_14_407_4__d864e8">If a contractor’s discovery and request for correction of a mistake in bid is not made until after the award, it <i data-tippy-content="Shall denotes the imperative." class="agov-definition">shall</i> be processed under the procedures of <a class="xref fm:Subpart" href="/far/part-33#FAR_Subpart_33_2" title="subpart  33.2" aria-label="subpart聽 33.2. Link 241">subpart  33.2</a> and the following:</p> <p class=" ListL1" id="FAR_14_407_4__d870e15"> <span class="ph autonumber">(a)</span> When a mistake in a contractor’s bid is not discovered until after award, the mistake <i data-tippy-content='May denotes the permissive. However, the words "no person may..." mean that no person is required, authorized, or permitted to do the act described.' class="agov-definition">may</i> be corrected by <i data-tippy-content="Contract modification means any written change in the terms of a contract (see 43.103)." class="agov-definition">contract modification</i> if correcting the mistake would be favorable to the Government without changing the essential requirements of the specifications.</p> <p class=" ListL1" id="FAR_14_407_4__d870e20"> <span class="ph autonumber">(b)</span> In addition to the cases contemplated in paragraph (a) of this section or as otherwise authorized by law, agencies are authorized to make a determination-</p> <p class=" ListL2" id="FAR_14_407_4__d870e26"> <span class="ph autonumber">(1)</span> To rescind a contract;</p> <p class=" ListL2" id="FAR_14_407_4__d870e31"> <span class="ph autonumber">(2)</span> To reform a contract-</p> <p class=" ListL3" id="FAR_14_407_4__d870e37"> <span class="ph autonumber">(i)</span> To delete the items involved in the mistake; or</p> <p class=" ListL3" id="FAR_14_407_4__d870e42"> <span class="ph autonumber">(ii)</span> To increase the price if the contract price, as corrected, does not exceed that of the next lowest acceptable bid under the original invitation for bids; or</p> <p class=" ListL2" id="FAR_14_407_4__d870e47"> <span class="ph autonumber">(3)</span> That no change <i data-tippy-content="Shall denotes the imperative." class="agov-definition">shall</i> be made in the contract as awarded, if the evidence does not warrant a determination under subparagraph (b)(1) or (2) of this section.</p> <p class=" ListL1" id="FAR_14_407_4__d870e52"> <span class="ph autonumber">(c)</span> Determinations under paragraph (b)(1) and (2) of this section <i data-tippy-content='May denotes the permissive. However, the words "no person may..." mean that no person is required, authorized, or permitted to do the act described.' class="agov-definition">may</i> be made only on the basis of clear and convincing evidence that a mistake in bid was made. In addition, it <i data-tippy-content='Must (see "shall").' class="agov-definition">must</i> be clear that the mistake was-</p> <p class=" ListL2" id="FAR_14_407_4__d870e58"> <span class="ph autonumber">(1)</span> Mutual; or</p> <p class=" ListL2" id="FAR_14_407_4__d870e63"> <span class="ph autonumber">(2)</span> If unilaterally made by the contractor, so apparent as to have charged the <i data-tippy-content='Contracting officer means a person with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings. The term includes certain authorized representatives of the contracting officer acting within the limits of their authority as delegated by the contracting officer. "Administrative contracting officer (ACO)" refers to a contracting officer who is administering contracts. "Termination contracting officer (TCO)" refers to a contracting officer who is settling terminated contracts. A single contracting officer may be responsible for duties in any or all of these areas. Reference in this regulation (48 CFR chapter 1) to administrative contracting officer or termination contracting officer does not-(1) Require that a duty be performed at a particular office or activity; or(2) Restrict in any way a contracting officer in the performance of any duty properly assigned.' class="agov-definition">contracting officer</i> with notice of the probability of the mistake.</p> <p class=" ListL1" id="FAR_14_407_4__d870e68"> <span class="ph autonumber">(d)</span> Each proposed determination <i data-tippy-content="Shall denotes the imperative." class="agov-definition">shall</i> be coordinated with legal counsel in accordance with agency procedures.</p> <p class=" ListL1" id="FAR_14_407_4__d870e73"> <span class="ph autonumber">(e)</span> Mistakes alleged or disclosed after award <i data-tippy-content="Shall denotes the imperative." class="agov-definition">shall</i> be processed as follows:</p> <p class=" ListL2" id="FAR_14_407_4__d870e79"> <span class="ph autonumber">(1)</span> The <i data-tippy-content='Contracting officer means a person with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings. The term includes certain authorized representatives of the contracting officer acting within the limits of their authority as delegated by the contracting officer. "Administrative contracting officer (ACO)" refers to a contracting officer who is administering contracts. "Termination contracting officer (TCO)" refers to a contracting officer who is settling terminated contracts. A single contracting officer may be responsible for duties in any or all of these areas. Reference in this regulation (48 CFR chapter 1) to administrative contracting officer or termination contracting officer does not-(1) Require that a duty be performed at a particular office or activity; or(2) Restrict in any way a contracting officer in the performance of any duty properly assigned.' class="agov-definition">contracting officer</i> <i data-tippy-content="Shall denotes the imperative." class="agov-definition">shall</i> request the contractor to support the alleged mistake by submission of written statements and pertinent evidence, such as-</p> <p class=" ListL3" id="FAR_14_407_4__d870e85"> <span class="ph autonumber">(i)</span> The contractor’s file copy of the bid,</p> <p class=" ListL3" id="FAR_14_407_4__d870e90"> <span class="ph autonumber">(ii)</span> The contractor’s original worksheets and other data used in preparing the bid,</p> <p class=" ListL3" id="FAR_14_407_4__d870e95"> <span class="ph autonumber">(iii)</span> Subcontractors’ and suppliers’ quotations, if any,</p> <p class=" ListL3" id="FAR_14_407_4__d870e100"> <span class="ph autonumber">(iv)</span> Published price lists, and</p> <p class=" ListL3" id="FAR_14_407_4__d870e105"> <span class="ph autonumber">(v)</span> Any other evidence that will serve to establish the mistake, the manner in which the mistake occurred, and the bid actually intended.</p> <p class=" ListL2" id="FAR_14_407_4__d870e110"> <span class="ph autonumber">(2)</span> The case file concerning an alleged mistake <i data-tippy-content="Shall denotes the imperative." class="agov-definition">shall</i> contain the following:</p> <p class=" ListL3" id="FAR_14_407_4__d870e116"> <span class="ph autonumber">(i)</span> All evidence furnished by the contractor in support of the alleged mistake.</p> <p class=" ListL3" id="FAR_14_407_4__d870e121"> <span class="ph autonumber">(ii)</span> A signed statement by the <i data-tippy-content='Contracting officer means a person with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings. The term includes certain authorized representatives of the contracting officer acting within the limits of their authority as delegated by the contracting officer. "Administrative contracting officer (ACO)" refers to a contracting officer who is administering contracts. "Termination contracting officer (TCO)" refers to a contracting officer who is settling terminated contracts. A single contracting officer may be responsible for duties in any or all of these areas. Reference in this regulation (48 CFR chapter 1) to administrative contracting officer or termination contracting officer does not-(1) Require that a duty be performed at a particular office or activity; or(2) Restrict in any way a contracting officer in the performance of any duty properly assigned.' class="agov-definition">contracting officer</i>-</p> <p class=" ListL4" id="FAR_14_407_4__d870e127"> <span class="ph autonumber">(A)</span> Describing the <i data-tippy-content="Supplies means all property except land or interest in land. It includes (but is not limited to) public works, buildings, and facilities; ships, floating equipment, and vessels of every character, type, and description, together with parts and accessories; aircraft and aircraft parts, accessories, and equipment; machine tools; and the alteration or installation of any of the foregoing." class="agov-definition">supplies</i> or services involved;</p> <p class=" ListL4" id="FAR_14_407_4__d870e132"> <span class="ph autonumber">(B)</span> Specifying how and when the mistake was alleged or disclosed;</p> <p class=" ListL4" id="FAR_14_407_4__d870e137"> <span class="ph autonumber">(C)</span> Summarizing the evidence submitted by the contractor and any additional evidence considered pertinent;</p> <p class=" ListL4" id="FAR_14_407_4__d870e142"> <span class="ph autonumber">(D)</span> Quoting, in cases where only one bid was received, the most recent contract price for the <i data-tippy-content="Supplies means all property except land or interest in land. It includes (but is not limited to) public works, buildings, and facilities; ships, floating equipment, and vessels of every character, type, and description, together with parts and accessories; aircraft and aircraft parts, accessories, and equipment; machine tools; and the alteration or installation of any of the foregoing." class="agov-definition">supplies</i> or services involved, or in the absence of a recent comparable contract, the <i data-tippy-content='Contracting officer means a person with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings. The term includes certain authorized representatives of the contracting officer acting within the limits of their authority as delegated by the contracting officer. "Administrative contracting officer (ACO)" refers to a contracting officer who is administering contracts. "Termination contracting officer (TCO)" refers to a contracting officer who is settling terminated contracts. A single contracting officer may be responsible for duties in any or all of these areas. Reference in this regulation (48 CFR chapter 1) to administrative contracting officer or termination contracting officer does not-(1) Require that a duty be performed at a particular office or activity; or(2) Restrict in any way a contracting officer in the performance of any duty properly assigned.' class="agov-definition">contracting officer</i>’s estimate of a fair price for the <i data-tippy-content="Supplies means all property except land or interest in land. It includes (but is not limited to) public works, buildings, and facilities; ships, floating equipment, and vessels of every character, type, and description, together with parts and accessories; aircraft and aircraft parts, accessories, and equipment; machine tools; and the alteration or installation of any of the foregoing." class="agov-definition">supplies</i> or services and the basis for the estimate;</p> <p class=" ListL4" id="FAR_14_407_4__d870e147"> <span class="ph autonumber">(E)</span> Setting forth the <i data-tippy-content='Contracting officer means a person with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings. The term includes certain authorized representatives of the contracting officer acting within the limits of their authority as delegated by the contracting officer. "Administrative contracting officer (ACO)" refers to a contracting officer who is administering contracts. "Termination contracting officer (TCO)" refers to a contracting officer who is settling terminated contracts. A single contracting officer may be responsible for duties in any or all of these areas. Reference in this regulation (48 CFR chapter 1) to administrative contracting officer or termination contracting officer does not-(1) Require that a duty be performed at a particular office or activity; or(2) Restrict in any way a contracting officer in the performance of any duty properly assigned.' class="agov-definition">contracting officer</i>’s opinion whether a bona fide mistake was made and whether the <i data-tippy-content='Contracting officer means a person with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings. The term includes certain authorized representatives of the contracting officer acting within the limits of their authority as delegated by the contracting officer. "Administrative contracting officer (ACO)" refers to a contracting officer who is administering contracts. "Termination contracting officer (TCO)" refers to a contracting officer who is settling terminated contracts. A single contracting officer may be responsible for duties in any or all of these areas. Reference in this regulation (48 CFR chapter 1) to administrative contracting officer or termination contracting officer does not-(1) Require that a duty be performed at a particular office or activity; or(2) Restrict in any way a contracting officer in the performance of any duty properly assigned.' class="agov-definition">contracting officer</i> was, or <i data-tippy-content="Should means an expected course of action or policy that is to be followed unless inappropriate for a particular circumstance." class="agov-definition">should</i> have been, on constructive notice of the mistake before the award, together with the reasons for, or data in support of, such opinion;</p> <p class=" ListL4" id="FAR_14_407_4__d870e152"> <span class="ph autonumber">(F)</span> Setting forth the course of action with respect to the alleged mistake that the <i data-tippy-content='Contracting officer means a person with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings. The term includes certain authorized representatives of the contracting officer acting within the limits of their authority as delegated by the contracting officer. "Administrative contracting officer (ACO)" refers to a contracting officer who is administering contracts. "Termination contracting officer (TCO)" refers to a contracting officer who is settling terminated contracts. A single contracting officer may be responsible for duties in any or all of these areas. Reference in this regulation (48 CFR chapter 1) to administrative contracting officer or termination contracting officer does not-(1) Require that a duty be performed at a particular office or activity; or(2) Restrict in any way a contracting officer in the performance of any duty properly assigned.' class="agov-definition">contracting officer</i> considers proper on the basis of the evidence, and if other than a change in contract price is recommended, the manner by which the <i data-tippy-content="Supplies means all property except land or interest in land. It includes (but is not limited to) public works, buildings, and facilities; ships, floating equipment, and vessels of every character, type, and description, together with parts and accessories; aircraft and aircraft parts, accessories, and equipment; machine tools; and the alteration or installation of any of the foregoing." class="agov-definition">supplies</i> or services will otherwise be acquired; and</p> <p class=" ListL4" id="FAR_14_407_4__d870e157"> <span class="ph autonumber">(G)</span> Disclosing the status of performance and payments under the contract, including contemplated performance and payments.</p> <p class=" ListL3" id="FAR_14_407_4__d870e162"> <span class="ph autonumber">(iii)</span> A signed copy of the bid involved.</p> <p class=" ListL3" id="FAR_14_407_4__d870e167"> <span class="ph autonumber">(iv)</span> A copy of the invitation for bids and any specifications or drawings relevant to the alleged mistake.</p> <p class=" ListL3" id="FAR_14_407_4__d870e172"> <span class="ph autonumber">(v)</span> An abstract of written record of the bids received.</p> <p class=" ListL3" id="FAR_14_407_4__d870e177"> <span class="ph autonumber">(vi)</span> A written request by the contractor to reform or rescind the contract, and copies of all other relevant correspondence between the <i data-tippy-content='Contracting officer means a person with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings. The term includes certain authorized representatives of the contracting officer acting within the limits of their authority as delegated by the contracting officer. "Administrative contracting officer (ACO)" refers to a contracting officer who is administering contracts. "Termination contracting officer (TCO)" refers to a contracting officer who is settling terminated contracts. A single contracting officer may be responsible for duties in any or all of these areas. Reference in this regulation (48 CFR chapter 1) to administrative contracting officer or termination contracting officer does not-(1) Require that a duty be performed at a particular office or activity; or(2) Restrict in any way a contracting officer in the performance of any duty properly assigned.' class="agov-definition">contracting officer</i> and the contractor concerning the alleged mistake.</p> <p class=" ListL3" id="FAR_14_407_4__d870e182"> <span class="ph autonumber">(vii)</span> A copy of the contract and any related <i data-tippy-content="Change order means a written order, signed by the contracting officer, directing the contractor to make a change that the Changes clause authorizes the contracting officer to order without the contractor’s consent." class="agov-definition">change orders</i> or <i data-tippy-content="Supplemental agreement means a contract modification that is accomplished by the mutual action of the parties." class="agov-definition">supplemental agreements</i>.</p> <p class=" ListL1" id="FAR_14_407_4__d870e187"> <span class="ph autonumber">(f)</span> Each agency <i data-tippy-content="Shall denotes the imperative." class="agov-definition">shall</i> include in the contract file a record of-</p> <p class=" ListL2" id="FAR_14_407_4__d870e193"> <span class="ph autonumber">(1)</span> All determinations made in accordance with this <a class="xref fm:ParaNumOnly" href="#FAR_14_407_4" title="14.407-4" aria-label="14.407-4. Link 242">14.407-4</a>;</p> <p class=" ListL2" id="FAR_14_407_4__d870e201"> <span class="ph autonumber">(2)</span> The facts involved; and</p> <p class=" ListL2" id="FAR_14_407_4__d870e206"> <span class="ph autonumber">(3)</span> The action taken in each case.</p> </div> </article> </article> <article class="topic concept nested2" aria-labelledby="ariaid-title70" id="FAR_14_408" data-part="section" data-part-number="14.408"> <h3 class="title topictitle3" id="ariaid-title70"> <span class="ph autonumber">14.408</span> Award.</h3> <article class="topic concept nested3" aria-labelledby="ariaid-title71" id="FAR_14_408_1" data-part="subsection" data-part-number="14.408-1"> <h4 class="title topictitle4" id="ariaid-title71"> <span class="ph autonumber">14.408-1</span> General.</h4> <div class="body conbody"> <p class=" ListL1" id="FAR_14_408_1__d872e10"> <span class="ph autonumber">(a)</span> The <i data-tippy-content='Contracting officer means a person with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings. The term includes certain authorized representatives of the contracting officer acting within the limits of their authority as delegated by the contracting officer. "Administrative contracting officer (ACO)" refers to a contracting officer who is administering contracts. "Termination contracting officer (TCO)" refers to a contracting officer who is settling terminated contracts. A single contracting officer may be responsible for duties in any or all of these areas. Reference in this regulation (48 CFR chapter 1) to administrative contracting officer or termination contracting officer does not-(1) Require that a duty be performed at a particular office or activity; or(2) Restrict in any way a contracting officer in the performance of any duty properly assigned.' class="agov-definition">contracting officer</i> <i data-tippy-content="Shall denotes the imperative." class="agov-definition">shall</i> make a contract award (1) by written or electronic notice, (2) within the time for acceptance specified in the bid or an extension (see <a class="xref fm:ParaNumOnly" href="#FAR_14_404_1" title="14.404-1" aria-label="14.404-1. Link 238">14.404-1</a>(d)), and (3) to that responsible bidder whose bid, conforming to the invitation, will be most advantageous to the Government, considering only price and the price-related factors (see <a class="xref fm:ParaNumOnly" href="#FAR_14_201_8" title="14.201-8" aria-label="14.201-8. Link 125">14.201-8</a>) included in the invitation. Award <i data-tippy-content="Shall denotes the imperative." class="agov-definition">shall</i> not be made until all required approvals have been obtained and the award otherwise conforms with <a class="xref fm:ParaNumOnly" href="#FAR_14_103_2" title="14.103-2" aria-label="14.103-2. Link 245">14.103-2</a>.</p> <p class=" ListL1" id="FAR_14_408_1__d872e24"> <span class="ph autonumber">(b)</span> If less than three bids have been received, the <i data-tippy-content='Contracting officer means a person with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings. The term includes certain authorized representatives of the contracting officer acting within the limits of their authority as delegated by the contracting officer. "Administrative contracting officer (ACO)" refers to a contracting officer who is administering contracts. "Termination contracting officer (TCO)" refers to a contracting officer who is settling terminated contracts. A single contracting officer may be responsible for duties in any or all of these areas. Reference in this regulation (48 CFR chapter 1) to administrative contracting officer or termination contracting officer does not-(1) Require that a duty be performed at a particular office or activity; or(2) Restrict in any way a contracting officer in the performance of any duty properly assigned.' class="agov-definition">contracting officer</i> <i data-tippy-content="Shall denotes the imperative." class="agov-definition">shall</i> examine the situation to ascertain the reasons for the small number of responses. Award <i data-tippy-content="Shall denotes the imperative." class="agov-definition">shall</i> be made notwithstanding the limited number of bids. However, the <i data-tippy-content='Contracting officer means a person with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings. The term includes certain authorized representatives of the contracting officer acting within the limits of their authority as delegated by the contracting officer. "Administrative contracting officer (ACO)" refers to a contracting officer who is administering contracts. "Termination contracting officer (TCO)" refers to a contracting officer who is settling terminated contracts. A single contracting officer may be responsible for duties in any or all of these areas. Reference in this regulation (48 CFR chapter 1) to administrative contracting officer or termination contracting officer does not-(1) Require that a duty be performed at a particular office or activity; or(2) Restrict in any way a contracting officer in the performance of any duty properly assigned.' class="agov-definition">contracting officer</i> <i data-tippy-content="Shall denotes the imperative." class="agov-definition">shall</i> initiate, if appropriate, corrective action to increase competition in future <i data-tippy-content='Solicitation means any request to submit offers or quotations to the Government. Solicitations under sealed bid procedures are called "invitations for bids." Solicitations under negotiated procedures are called "requests for proposals." Solicitations under simplified acquisition procedures may require submission of either a quotation or an offer.' class="agov-definition">solicitations</i> for the same or similar items, and include a notation of such action in the records of the invitation for bids (see <a class="xref fm:ParaNumOnly" href="#FAR_14_204" title="14.204" aria-label="14.204. Link 246">14.204</a>).</p> <p class="p"></p><p class="Runin RuninRestart ListL1" id="FAR_14_408_1__d872e32"> <span class="ph autonumber">(c)</span> </p> <p class="RuninChild ListL2" id="FAR_14_408_1__d872e37"> <span class="ph autonumber">(1)</span> Award <i data-tippy-content="Shall denotes the imperative." class="agov-definition">shall</i> be made by mailing or otherwise furnishing a properly executed award document to the successful bidder.</p> <p class=" ListL2" id="FAR_14_408_1__d872e42"> <span class="ph autonumber">(2)</span> When a notice of award is issued, it <i data-tippy-content="Shall denotes the imperative." class="agov-definition">shall</i> be followed as soon as possible by the formal award.</p> <p class=" ListL2" id="FAR_14_408_1__d872e47"> <span class="ph autonumber">(3)</span> When more than one award results from any single invitation for bids, separate award documents <i data-tippy-content="Shall denotes the imperative." class="agov-definition">shall</i> be suitably numbered and executed.</p> <p class=" ListL2" id="FAR_14_408_1__d872e52"> <span class="ph autonumber">(4)</span> When an award is made to a bidder for less than all of the items that <i data-tippy-content='May denotes the permissive. However, the words "no person may..." mean that no person is required, authorized, or permitted to do the act described.' class="agov-definition">may</i> be awarded to that bidder and additional items are being withheld for subsequent award, the award <i data-tippy-content="Shall denotes the imperative." class="agov-definition">shall</i> state that the Government <i data-tippy-content='May denotes the permissive. However, the words "no person may..." mean that no person is required, authorized, or permitted to do the act described.' class="agov-definition">may</i> make subsequent awards on those additional items within the bid acceptance period.</p> <p class=" ListL2" id="FAR_14_408_1__d872e57"> <span class="ph autonumber">(5)</span> All provisions of the invitation for bids, including any acceptable additions or changes made by a bidder in the bid, <i data-tippy-content="Shall denotes the imperative." class="agov-definition">shall</i> be clearly and accurately set forth (either expressly or by reference) in the award document. The award is an acceptance of the bid, and the bid and the award constitute the contract.</p> <p class="p"></p><p class="Runin RuninRestart ListL1" id="FAR_14_408_1__d872e62"> <span class="ph autonumber">(d)</span> </p> <p class="RuninChild ListL2" id="FAR_14_408_1__d872e67"> <span class="ph autonumber">(1)</span> Award is generally made by using the Award portion of <a class="xref" href="https://www.gsa.gov/forms-library/solicitation-offer-and-award" target="_blank" title="Standard Form (SF) 33" aria-label="Standard聽Form聽(SF)聽33. Link 247">Standard Form (SF) 33</a>, <i data-tippy-content='Solicitation means any request to submit offers or quotations to the Government. Solicitations under sealed bid procedures are called "invitations for bids." Solicitations under negotiated procedures are called "requests for proposals." Solicitations under simplified acquisition procedures may require submission of either a quotation or an offer.' class="agov-definition">Solicitation</i>, <i data-tippy-content='Offer means a response to a solicitation that, if accepted, would bind the offeror to perform the resultant contract. Responses to invitations for bids (sealed bidding) are offers called "bids" or "sealed bids"; responses to requests for proposals (negotiation) are offers called "proposals"; however, responses to requests for quotations (simplified acquisition) are "quotations," not offers. For unsolicited proposals, see subpart 15.6.' class="agov-definition">Offer</i>, and Award, or <a class="xref" href="https://www.gsa.gov/forms-library/solicitationcontract" target="_blank" title="SF 1447" aria-label="SF聽1447. Link 106">SF 1447</a>, <i data-tippy-content='Solicitation means any request to submit offers or quotations to the Government. Solicitations under sealed bid procedures are called "invitations for bids." Solicitations under negotiated procedures are called "requests for proposals." Solicitations under simplified acquisition procedures may require submission of either a quotation or an offer.' class="agov-definition">Solicitation</i>/Contract (see <a class="xref fm:ParaNumOnly" href="/far/part-53#FAR_53_214" title="53.214" aria-label="53.214. Link 249">53.214</a>). If an <i data-tippy-content='Offer means a response to a solicitation that, if accepted, would bind the offeror to perform the resultant contract. Responses to invitations for bids (sealed bidding) are offers called "bids" or "sealed bids"; responses to requests for proposals (negotiation) are offers called "proposals"; however, responses to requests for quotations (simplified acquisition) are "quotations," not offers. For unsolicited proposals, see subpart 15.6.' class="agov-definition">offer</i> from a <a class="xref" href="https://www.gsa.gov/forms-library/solicitation-offer-and-award" target="_blank" title="SF 33" aria-label="SF聽33. Link 102">SF 33</a> leads to further changes, the resulting contract <i data-tippy-content="Shall denotes the imperative." class="agov-definition">shall</i> be prepared as a bilateral document on <a class="xref" href="https://www.gsa.gov/forms-library/awardcontract" target="_blank" title="SF 26" aria-label="SF聽26. Link 104">SF 26</a>, Award/Contract.</p> <p class=" ListL2" id="FAR_14_408_1__d872e87"> <span class="ph autonumber">(2)</span> Use of the Award portion of <a class="xref" href="https://www.gsa.gov/forms-library/solicitation-offer-and-award" target="_blank" title="SF 33" aria-label="SF聽33. Link 102">SF 33</a>, <a class="xref" href="https://www.gsa.gov/forms-library/awardcontract" target="_blank" title="SF 26" aria-label="SF聽26. Link 104">SF 26</a>, or <a class="xref" href="https://www.gsa.gov/forms-library/solicitationcontract" target="_blank" title="SF 1447" aria-label="SF聽1447. Link 106">SF 1447</a>, does not preclude the additional use of informal documents, including electronic transmissions, as notices of awards.</p> </div> </article> <article class="topic concept nested3" aria-labelledby="ariaid-title72" id="FAR_14_408_2" data-part="subsection" data-part-number="14.408-2"> <h4 class="title topictitle4" id="ariaid-title72"> <span class="ph autonumber">14.408-2</span> Responsible bidder-reasonableness of price.</h4> <div class="body conbody"> <p class=" ListL1" id="FAR_14_408_2__d873e10"> <span class="ph autonumber">(a)</span> The <i data-tippy-content='Contracting officer means a person with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings. The term includes certain authorized representatives of the contracting officer acting within the limits of their authority as delegated by the contracting officer. "Administrative contracting officer (ACO)" refers to a contracting officer who is administering contracts. "Termination contracting officer (TCO)" refers to a contracting officer who is settling terminated contracts. A single contracting officer may be responsible for duties in any or all of these areas. Reference in this regulation (48 CFR chapter 1) to administrative contracting officer or termination contracting officer does not-(1) Require that a duty be performed at a particular office or activity; or(2) Restrict in any way a contracting officer in the performance of any duty properly assigned.' class="agov-definition">contracting officer</i> <i data-tippy-content="Shall denotes the imperative." class="agov-definition">shall</i> determine that a prospective contractor is responsible (see <a class="xref fm:Subpart" href="/far/part-9#FAR_Subpart_9_1" title="subpart  9.1" aria-label="subpart聽 9.1. Link 255">subpart  9.1</a>) and that the prices offered are reasonable before awarding the contract. The price analysis techniques in <a class="xref fm:ParaNumOnly" href="/far/part-15#FAR_15_404_1" title="15.404-1" aria-label="15.404-1. Link 224">15.404-1</a>(b) <i data-tippy-content='May denotes the permissive. However, the words "no person may..." mean that no person is required, authorized, or permitted to do the act described.' class="agov-definition">may</i> be used as guidelines. In each case the determination <i data-tippy-content="Shall denotes the imperative." class="agov-definition">shall</i> be made in the light of all prevailing circumstances. Particular care <i data-tippy-content='Must (see "shall").' class="agov-definition">must</i> be taken in cases where only a single bid is received.</p> <p class=" ListL1" id="FAR_14_408_2__d873e21"> <span class="ph autonumber">(b)</span> The price analysis <i data-tippy-content="Shall denotes the imperative." class="agov-definition">shall</i> consider whether bids are materially unbalanced (see <a class="xref fm:ParaNumOnly" href="/far/part-15#FAR_15_404_1" title="15.404-1" aria-label="15.404-1. Link 224">15.404-1</a>(g)).</p> </div> </article> <article class="topic concept nested3" aria-labelledby="ariaid-title73" id="FAR_14_408_3" data-part="subsection" data-part-number="14.408-3"> <h4 class="title topictitle4" id="ariaid-title73"> <span class="ph autonumber">14.408-3</span> Prompt payment discounts.</h4> <div class="body conbody"> <p class=" ListL1" id="FAR_14_408_3__d874e10"> <span class="ph autonumber">(a)</span> Prompt payment discounts <i data-tippy-content="Shall denotes the imperative." class="agov-definition">shall</i> not be considered in the evaluation of bids. However, any discount offered will form a part of the award, and will be taken by the payment center if payment is made within the discount period specified by the bidder. As an alternative to indicating a discount in conjunction with the <i data-tippy-content='Offer means a response to a solicitation that, if accepted, would bind the offeror to perform the resultant contract. Responses to invitations for bids (sealed bidding) are offers called "bids" or "sealed bids"; responses to requests for proposals (negotiation) are offers called "proposals"; however, responses to requests for quotations (simplified acquisition) are "quotations," not offers. For unsolicited proposals, see subpart 15.6.' class="agov-definition">offer</i>, bidders <i data-tippy-content='May denotes the permissive. However, the words "no person may..." mean that no person is required, authorized, or permitted to do the act described.' class="agov-definition">may</i> prefer to <i data-tippy-content='Offer means a response to a solicitation that, if accepted, would bind the offeror to perform the resultant contract. Responses to invitations for bids (sealed bidding) are offers called "bids" or "sealed bids"; responses to requests for proposals (negotiation) are offers called "proposals"; however, responses to requests for quotations (simplified acquisition) are "quotations," not offers. For unsolicited proposals, see subpart 15.6.' class="agov-definition">offer</i> discounts on individual <i data-tippy-content='Invoice means a contractor’s bill or written request for payment under the contract for supplies delivered or services performed (see also "proper invoice").' class="agov-definition">invoices</i>.</p> <p class=" ListL1" id="FAR_14_408_3__d874e15"> <span class="ph autonumber">(b)</span> See <a class="xref fm:ParaNumOnly" href="/far/part-32#FAR_32_111" title="32.111" aria-label="32.111. Link 258">32.111</a>(b)(1), which prescribes the <i data-tippy-content='Contract clause or "clause" means a term or condition used in contracts or in both solicitations and contracts, and applying after contract award or both before and after award.' class="agov-definition">contract clause</i> at <a class="xref fm:ParaNumOnly" href="/far/part-52#FAR_52_232_8" title="52.232-8" aria-label="52.232-8. Link 259">52.232-8</a>, Discounts for Prompt Payment.</p> </div> </article> <article class="topic concept nested3" aria-labelledby="ariaid-title74" id="FAR_14_408_4" data-part="subsection" data-part-number="14.408-4"> <h4 class="title topictitle4" id="ariaid-title74"> <span class="ph autonumber">14.408-4</span> Economic price adjustment.</h4> <div class="body conbody"> <p class="p"></p><p class="Runin RuninRestart ListL1" id="FAR_14_408_4__d875e10"> <span class="ph autonumber">(a)</span> Bidder proposes economic price adjustment.</p> <p class="RuninChild ListL2" id="FAR_14_408_4__d875e16"> <span class="ph autonumber">(1)</span> When a <i data-tippy-content='Solicitation means any request to submit offers or quotations to the Government. Solicitations under sealed bid procedures are called "invitations for bids." Solicitations under negotiated procedures are called "requests for proposals." Solicitations under simplified acquisition procedures may require submission of either a quotation or an offer.' class="agov-definition">solicitation</i> does not contain an economic price adjustment clause but a bidder proposes one with a ceiling that the price will not exceed, the bid <i data-tippy-content="Shall denotes the imperative." class="agov-definition">shall</i> be evaluated on the basis of the maximum possible economic price adjustment of the quoted base price.</p> <p class=" ListL2" id="FAR_14_408_4__d875e21"> <span class="ph autonumber">(2)</span> If the bid is eligible for award, the <i data-tippy-content='Contracting officer means a person with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings. The term includes certain authorized representatives of the contracting officer acting within the limits of their authority as delegated by the contracting officer. "Administrative contracting officer (ACO)" refers to a contracting officer who is administering contracts. "Termination contracting officer (TCO)" refers to a contracting officer who is settling terminated contracts. A single contracting officer may be responsible for duties in any or all of these areas. Reference in this regulation (48 CFR chapter 1) to administrative contracting officer or termination contracting officer does not-(1) Require that a duty be performed at a particular office or activity; or(2) Restrict in any way a contracting officer in the performance of any duty properly assigned.' class="agov-definition">contracting officer</i> <i data-tippy-content="Shall denotes the imperative." class="agov-definition">shall</i> request the bidder to agree to the inclusion in the award of an approved economic price adjustment clause (see <a class="xref fm:ParaNumOnly" href="/far/part-16#FAR_16_203" title="16.203" aria-label="16.203. Link 96">16.203</a>) that is subject to the same ceiling. If the bidder will not agree to an approved clause, the award <i data-tippy-content='May denotes the permissive. However, the words "no person may..." mean that no person is required, authorized, or permitted to do the act described.' class="agov-definition">may</i> be made on the basis of the bid as originally submitted.</p> <p class=" ListL2" id="FAR_14_408_4__d875e29"> <span class="ph autonumber">(3)</span> Bids that contain economic price adjustments with no ceiling <i data-tippy-content="Shall denotes the imperative." class="agov-definition">shall</i> be rejected unless a clear basis for evaluation exists.</p> <p class="p"></p><p class="Runin RuninRestart ListL1" id="FAR_14_408_4__d875e34"> <span class="ph autonumber">(b)</span> Government proposes economic price adjustment.</p> <p class="RuninChild ListL2" id="FAR_14_408_4__d875e40"> <span class="ph autonumber">(1)</span> When an invitation contains an economic price adjustment clause and no bidder takes exception to the provisions, bids <i data-tippy-content="Shall denotes the imperative." class="agov-definition">shall</i> be evaluated on the basis of the quoted prices without the allowable economic price adjustment being added.</p> <p class=" ListL2" id="FAR_14_408_4__d875e45"> <span class="ph autonumber">(2)</span> When a bidder increases the maximum percentage of economic price adjustment stipulated in the invitation or limits the downward economic price adjustment provisions of the invitation, the bid <i data-tippy-content="Shall denotes the imperative." class="agov-definition">shall</i> be rejected as nonresponsive.</p> <p class=" ListL2" id="FAR_14_408_4__d875e50"> <span class="ph autonumber">(3)</span> When a bid indicates deletion of the economic price adjustment clause, the bid <i data-tippy-content="Shall denotes the imperative." class="agov-definition">shall</i> be rejected as nonresponsive since the downward economic price adjustment provisions are thereby limited.</p> <p class=" ListL2" id="FAR_14_408_4__d875e55"> <span class="ph autonumber">(4)</span> When a bidder decreases the maximum percentage of economic price adjustment stipulated in the invitation, the bid <i data-tippy-content="Shall denotes the imperative." class="agov-definition">shall</i> be evaluated at the base price on an equal basis with bids that do not reduce the stipulated ceiling. However, after evaluation, if the bidder offering the lower ceiling is in a position to receive the award, the award <i data-tippy-content="Shall denotes the imperative." class="agov-definition">shall</i> reflect the lower ceiling.</p> </div> </article> <article class="topic concept nested3" aria-labelledby="ariaid-title75" id="FAR_14_408_5" data-part="subsection" data-part-number="14.408-5"> <h4 class="title topictitle4" id="ariaid-title75"> <span class="ph autonumber">14.408-5</span> [Reserved]</h4> </article> <article class="topic concept nested3" aria-labelledby="ariaid-title76" id="FAR_14_408_6" data-part="subsection" data-part-number="14.408-6"> <h4 class="title topictitle4" id="ariaid-title76"> <span class="ph autonumber">14.408-6</span> Equal low bids.</h4> <div class="body conbody"> <p class=" ListL1" id="FAR_14_408_6__d877e10"> <span class="ph autonumber">(a)</span> Contracts <i data-tippy-content="Shall denotes the imperative." class="agov-definition">shall</i> be awarded in the following order of priority when two or more low bids are equal in all respects:</p> <p class=" ListL2" id="FAR_14_408_6__d877e16"> <span class="ph autonumber">(1)</span> Small business concerns that are also <i data-tippy-content="Labor surplus area concern means a concern that together with its first-tier subcontractors will perform substantially in labor surplus areas. Performance is substantially in labor surplus areas if the costs incurred under the contract on account of manufacturing, production, or performance of appropriate services in labor surplus areas exceed 50 percent of the contract price." class="agov-definition">labor surplus area concerns</i>.</p> <p class=" ListL2" id="FAR_14_408_6__d877e21"> <span class="ph autonumber">(2)</span> Other small business concerns.</p> <p class=" ListL2" id="FAR_14_408_6__d877e26"> <span class="ph autonumber">(3)</span> Other business concerns.</p> <p class=" ListL1" id="FAR_14_408_6__d877e31"> <span class="ph autonumber">(b)</span> If two or more bidders still remain equally eligible after application of paragraph (a) of this section, award <i data-tippy-content="Shall denotes the imperative." class="agov-definition">shall</i> be made by a drawing by lot limited to those bidders. If time permits, the bidders involved <i data-tippy-content="Shall denotes the imperative." class="agov-definition">shall</i> be given an opportunity to attend the drawing. The drawing <i data-tippy-content="Shall denotes the imperative." class="agov-definition">shall</i> be witnessed by at least three persons, and the contract file <i data-tippy-content="Shall denotes the imperative." class="agov-definition">shall</i> contain the names and addresses of the witnesses and the person supervising the drawing.</p> <p class=" ListL1" id="FAR_14_408_6__d877e36"> <span class="ph autonumber">(c)</span> When an award is to be made by using the priorities under this <a class="xref fm:ParaNumOnly" href="#FAR_14_408_6" title="14.408-6" aria-label="14.408-6. Link 261">14.408-6</a>, the <i data-tippy-content='Contracting officer means a person with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings. The term includes certain authorized representatives of the contracting officer acting within the limits of their authority as delegated by the contracting officer. "Administrative contracting officer (ACO)" refers to a contracting officer who is administering contracts. "Termination contracting officer (TCO)" refers to a contracting officer who is settling terminated contracts. A single contracting officer may be responsible for duties in any or all of these areas. Reference in this regulation (48 CFR chapter 1) to administrative contracting officer or termination contracting officer does not-(1) Require that a duty be performed at a particular office or activity; or(2) Restrict in any way a contracting officer in the performance of any duty properly assigned.' class="agov-definition">contracting officer</i> <i data-tippy-content="Shall denotes the imperative." class="agov-definition">shall</i> include a written agreement in the contract that the contractor will perform, or cause to be performed, the contract in accordance with the circumstances justifying the priority used to break the tie or select bids for a drawing by lot.</p> </div> </article> <article class="topic concept nested3" aria-labelledby="ariaid-title77" id="FAR_14_408_7" data-part="subsection" data-part-number="14.408-7"> <h4 class="title topictitle4" id="ariaid-title77"> <span class="ph autonumber">14.408-7</span> Documentation of award.</h4> <div class="body conbody"> <p class=" ListL1" id="FAR_14_408_7__d878e10"> <span class="ph autonumber">(a)</span> The <i data-tippy-content='Contracting officer means a person with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings. The term includes certain authorized representatives of the contracting officer acting within the limits of their authority as delegated by the contracting officer. "Administrative contracting officer (ACO)" refers to a contracting officer who is administering contracts. "Termination contracting officer (TCO)" refers to a contracting officer who is settling terminated contracts. A single contracting officer may be responsible for duties in any or all of these areas. Reference in this regulation (48 CFR chapter 1) to administrative contracting officer or termination contracting officer does not-(1) Require that a duty be performed at a particular office or activity; or(2) Restrict in any way a contracting officer in the performance of any duty properly assigned.' class="agov-definition">contracting officer</i> <i data-tippy-content="Shall denotes the imperative." class="agov-definition">shall</i> document compliance with <a class="xref fm:ParaNumOnly" href="#FAR_14_103_2" title="14.103-2" aria-label="14.103-2. Link 245">14.103-2</a> in the contract file.</p> <p class=" ListL1" id="FAR_14_408_7__d878e18"> <span class="ph autonumber">(b)</span> The documentation <i data-tippy-content="Shall denotes the imperative." class="agov-definition">shall</i> either state that the accepted bid was the lowest bid received, or list all lower bids with reasons for their rejection in sufficient detail to justify the award.</p> <p class=" ListL1" id="FAR_14_408_7__d878e23"> <span class="ph autonumber">(c)</span> When an award is made after receipt of equal low bids, the documentation <i data-tippy-content="Shall denotes the imperative." class="agov-definition">shall</i> describe how the tie was broken.</p> </div> </article> <article class="topic concept nested3" aria-labelledby="ariaid-title78" id="FAR_14_408_8" data-part="subsection" data-part-number="14.408-8"> <h4 class="title topictitle4" id="ariaid-title78"> <span class="ph autonumber">14.408-8</span> Protests against award.</h4> <div class="body conbody"> <p class="p" id="FAR_14_408_8__d873e8">(See <a class="xref fm:Subpart" href="/far/part-33#FAR_Subpart_33_1" title="subpart  33.1" aria-label="subpart聽 33.1. Link 263">subpart  33.1</a>, Protests.)</p> </div> </article> </article> <article class="topic concept nested2" aria-labelledby="ariaid-title79" id="FAR_14_409" data-part="section" data-part-number="14.409"> <h3 class="title topictitle3" id="ariaid-title79"> <span class="ph autonumber">14.409</span> Information to bidders.</h3> <article class="topic concept nested3" aria-labelledby="ariaid-title80" id="FAR_14_409_1" data-part="subsection" data-part-number="14.409-1"> <h4 class="title topictitle4" id="ariaid-title80"> <span class="ph autonumber">14.409-1</span> Award of unclassified contracts.</h4> <div class="body conbody"> <p class="p"></p><p class="Runin RuninRestart ListL1" id="FAR_14_409_1__d881e10"> <span class="ph autonumber">(a)</span> </p> <p class="RuninChild ListL2" id="FAR_14_409_1__d881e15"> <span class="ph autonumber">(1)</span> The <i data-tippy-content='Contracting officer means a person with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings. The term includes certain authorized representatives of the contracting officer acting within the limits of their authority as delegated by the contracting officer. "Administrative contracting officer (ACO)" refers to a contracting officer who is administering contracts. "Termination contracting officer (TCO)" refers to a contracting officer who is settling terminated contracts. A single contracting officer may be responsible for duties in any or all of these areas. Reference in this regulation (48 CFR chapter 1) to administrative contracting officer or termination contracting officer does not-(1) Require that a duty be performed at a particular office or activity; or(2) Restrict in any way a contracting officer in the performance of any duty properly assigned.' class="agov-definition">contracting officer</i> <i data-tippy-content="Shall denotes the imperative." class="agov-definition">shall</i> as a minimum (subject to any restrictions in <a class="xref fm:Subpart" href="/far/part-9#FAR_Subpart_9_4" title="subpart  9.4" aria-label="subpart聽 9.4. Link 225">subpart  9.4</a>)-</p> <p class=" ListL3" id="FAR_14_409_1__d881e24"> <span class="ph autonumber">(i)</span> Notify each unsuccessful bidder <i data-tippy-content='In writing, "writing," or "written" means any worded or numbered expression that can be read, reproduced, and later communicated, and includes electronically transmitted and stored information.' class="agov-definition">in writing</i> or electronically within threedays after contract award, that its bid was not accepted. "<i data-tippy-content="Day means, unless otherwise specified, a calendar day." class="agov-definition">Day</i>," for purposes of the notification process, means calendar <i data-tippy-content="Day means, unless otherwise specified, a calendar day." class="agov-definition">day</i>, except that the period will run until a <i data-tippy-content="Day means, unless otherwise specified, a calendar day." class="agov-definition">day</i> which is not a Saturday, Sunday, or legal holiday;</p> <p class=" ListL3" id="FAR_14_409_1__d881e29"> <span class="ph autonumber">(ii)</span> Extend appreciation for the interest the unsuccessful bidder has shown in submitting a bid; and</p> <p class=" ListL3" id="FAR_14_409_1__d881e34"> <span class="ph autonumber">(iii)</span> When award is made to other than a low bidder, state the reason for rejection in the notice to each of the unsuccessful low bidders.</p> <p class=" ListL2" id="FAR_14_409_1__d881e39"> <span class="ph autonumber">(2)</span> For <i data-tippy-content="Acquisition means the acquiring by contract with appropriated funds of supplies or services (including construction) by and for the use of the Federal Government through purchase or lease, whether the supplies or services are already in existence or must be created, developed, demonstrated, and evaluated. Acquisition begins at the point when agency needs are established and includes the description of requirements to satisfy agency needs, solicitation and selection of sources, award of contracts, contract financing, contract performance, contract administration, and those technical and management functions directly related to the process of fulfilling agency needs by contract." class="agov-definition">acquisitions</i> covered by the World Trade Organization Government <i data-tippy-content='Procurement (see "acquisition").' class="agov-definition">Procurement</i> Agreement or a Free Trade Agreement (see <a class="xref fm:ParaNumOnly" href="/far/part-25#FAR_25_408" title="25.408" aria-label="25.408. Link 265">25.408</a>(a)(5)), agencies <i data-tippy-content='Must (see "shall").' class="agov-definition">must</i> include in notices given unsuccessful bidders from World Trade Organization Government <i data-tippy-content='Procurement (see "acquisition").' class="agov-definition">Procurement</i> Agreement or Free Trade Agreement countries-</p> <p class=" ListL3" id="FAR_14_409_1__d881e48"> <span class="ph autonumber">(i)</span> The dollar amount of the successful bid; and</p> <p class=" ListL3" id="FAR_14_409_1__d881e53"> <span class="ph autonumber">(ii)</span> The name and address of the successful bidder.</p> <p class=" ListL1" id="FAR_14_409_1__d881e58"> <span class="ph autonumber">(b)</span> Information included in paragraph (a)(2) of this subsection <i data-tippy-content="Shall denotes the imperative." class="agov-definition">shall</i> be provided to any unsuccessful bidder upon request except when multiple awards have been made and furnishing information on the successful bids would require so much work as to interfere with normal operations of the <i data-tippy-content="Contracting office means an office that awards or executes a contract for supplies or services and performs postaward functions not assigned to a contract administration office (except for use in part 48, see also 48.001)." class="agov-definition">contracting office</i>. In such circumstances, only information concerning location of the abstract of <i data-tippy-content='Offer means a response to a solicitation that, if accepted, would bind the offeror to perform the resultant contract. Responses to invitations for bids (sealed bidding) are offers called "bids" or "sealed bids"; responses to requests for proposals (negotiation) are offers called "proposals"; however, responses to requests for quotations (simplified acquisition) are "quotations," not offers. For unsolicited proposals, see subpart 15.6.' class="agov-definition">offers</i> need be given.</p> <p class=" ListL1" id="FAR_14_409_1__d881e63"> <span class="ph autonumber">(c)</span> When a request is received concerning an unclassified invitation from an inquirer who is neither a bidder nor a representative of a bidder, the <i data-tippy-content='Contracting officer means a person with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings. The term includes certain authorized representatives of the contracting officer acting within the limits of their authority as delegated by the contracting officer. "Administrative contracting officer (ACO)" refers to a contracting officer who is administering contracts. "Termination contracting officer (TCO)" refers to a contracting officer who is settling terminated contracts. A single contracting officer may be responsible for duties in any or all of these areas. Reference in this regulation (48 CFR chapter 1) to administrative contracting officer or termination contracting officer does not-(1) Require that a duty be performed at a particular office or activity; or(2) Restrict in any way a contracting officer in the performance of any duty properly assigned.' class="agov-definition">contracting officer</i> <i data-tippy-content="Should means an expected course of action or policy that is to be followed unless inappropriate for a particular circumstance." class="agov-definition">should</i> make every effort to furnish the names of successful bidders and, if requested, the prices at which awards were made. However, when such requests require so much work as to interfere with the normal operations of the <i data-tippy-content="Contracting office means an office that awards or executes a contract for supplies or services and performs postaward functions not assigned to a contract administration office (except for use in part 48, see also 48.001)." class="agov-definition">contracting office</i>, the inquirer will be advised where a copy of the abstract of <i data-tippy-content='Offer means a response to a solicitation that, if accepted, would bind the offeror to perform the resultant contract. Responses to invitations for bids (sealed bidding) are offers called "bids" or "sealed bids"; responses to requests for proposals (negotiation) are offers called "proposals"; however, responses to requests for quotations (simplified acquisition) are "quotations," not offers. For unsolicited proposals, see subpart 15.6.' class="agov-definition">offers</i> <i data-tippy-content='May denotes the permissive. However, the words "no person may..." mean that no person is required, authorized, or permitted to do the act described.' class="agov-definition">may</i> be seen.</p> <p class=" ListL1" id="FAR_14_409_1__d881e68"> <span class="ph autonumber">(d)</span> Requests for records <i data-tippy-content="Shall denotes the imperative." class="agov-definition">shall</i> be governed by agency regulations implementing <a class="xref fm:Subpart" href="/far/part-24#FAR_Subpart_24_2" title="subpart  24.2" aria-label="subpart聽 24.2. Link 219">subpart  24.2</a>.</p> </div> </article> <article class="topic concept nested3" aria-labelledby="ariaid-title81" id="FAR_14_409_2" data-part="subsection" data-part-number="14.409-2"> <h4 class="title topictitle4" id="ariaid-title81"> <span class="ph autonumber">14.409-2</span> Award of classified contracts.</h4> <div class="body conbody"> <p class="p" id="FAR_14_409_2__d876e8">In addition to <a class="xref fm:ParaNumOnly" href="#FAR_14_409_1" title="14.409-1" aria-label="14.409-1. Link 267">14.409-1</a>, if <i data-tippy-content="Classified information means any knowledge that can be communicated or any documentary material, regardless of its physical form or characteristics, that—(1)(i) Is owned by, is produced by or for, or is under the control of the United States Government; or(ii) Has been classified by the Department of Energy as privately generated restricted data following the procedures in 10 CFR 1045.21; and(2) Must be protected against unauthorized disclosure according to Executive Order12958, Classified National Security Information, April 7,1995, or classified in accordance with the Atomic Energy Act of 1954." class="agov-definition">classified information</i> was furnished or created in connection with the <i data-tippy-content='Solicitation means any request to submit offers or quotations to the Government. Solicitations under sealed bid procedures are called "invitations for bids." Solicitations under negotiated procedures are called "requests for proposals." Solicitations under simplified acquisition procedures may require submission of either a quotation or an offer.' class="agov-definition">solicitation</i>, the <i data-tippy-content='Contracting officer means a person with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings. The term includes certain authorized representatives of the contracting officer acting within the limits of their authority as delegated by the contracting officer. "Administrative contracting officer (ACO)" refers to a contracting officer who is administering contracts. "Termination contracting officer (TCO)" refers to a contracting officer who is settling terminated contracts. A single contracting officer may be responsible for duties in any or all of these areas. Reference in this regulation (48 CFR chapter 1) to administrative contracting officer or termination contracting officer does not-(1) Require that a duty be performed at a particular office or activity; or(2) Restrict in any way a contracting officer in the performance of any duty properly assigned.' class="agov-definition">contracting officer</i> <i data-tippy-content="Shall denotes the imperative." class="agov-definition">shall</i> advise the unsuccessful bidders, including any who did not bid, to take disposition action in accordance with agency procedures. The name of the successful bidder and the contract price will be furnished to unsuccessful bidders only upon request. Information regarding a classified award <i data-tippy-content="Shall denotes the imperative." class="agov-definition">shall</i> not be furnished by telephone.</p> </div> </article> </article> </article> <article class="topic nested1" aria-labelledby="ariaid-title82" id="FAR_Subpart_14_5" data-part="subpart" data-part-number="14.5"> <h2 class="title topictitle2 Subpart" id="ariaid-title82"> <span class="ph autonumber">Subpart 14.5</span> - Two-Step Sealed Bidding</h2> <article class="topic concept nested2" aria-labelledby="ariaid-title83" id="FAR_14_501" data-part="section" data-part-number="14.501"> <h3 class="title topictitle3" id="ariaid-title83"> <span class="ph autonumber">14.501</span> General.</h3> <div class="body conbody"> <p class="p">Two-step sealed bidding is a combination of competitive procedures designed to obtain the benefits of sealed bidding when adequate specifications are not available. An objective is to permit the development of a sufficiently descriptive and not unduly restrictive statement of the Government’s requirements, including an adequate <i data-tippy-content="Technical data means recorded information (regardless of the form or method of the recording) of a scientific or technical nature (including computer databases and computer software documentation). This term does not include computer software or financial, administrative, cost or pricing, or management data or other information incidental to contract administration. The term includes recorded information of a scientific or technical nature that is included in computer databases (see 41 U.S.C. 116)." class="agov-definition">technical data</i> package, so that subsequent <i data-tippy-content="Acquisition means the acquiring by contract with appropriated funds of supplies or services (including construction) by and for the use of the Federal Government through purchase or lease, whether the supplies or services are already in existence or must be created, developed, demonstrated, and evaluated. Acquisition begins at the point when agency needs are established and includes the description of requirements to satisfy agency needs, solicitation and selection of sources, award of contracts, contract financing, contract performance, contract administration, and those technical and management functions directly related to the process of fulfilling agency needs by contract." class="agov-definition">acquisitions</i> <i data-tippy-content='May denotes the permissive. However, the words "no person may..." mean that no person is required, authorized, or permitted to do the act described.' class="agov-definition">may</i> be made by conventional sealed bidding. This method is especially useful in <i data-tippy-content="Acquisition means the acquiring by contract with appropriated funds of supplies or services (including construction) by and for the use of the Federal Government through purchase or lease, whether the supplies or services are already in existence or must be created, developed, demonstrated, and evaluated. Acquisition begins at the point when agency needs are established and includes the description of requirements to satisfy agency needs, solicitation and selection of sources, award of contracts, contract financing, contract performance, contract administration, and those technical and management functions directly related to the process of fulfilling agency needs by contract." class="agov-definition">acquisitions</i> requiring technical proposals, particularly those for complex items. It is conducted in two steps:</p> <p class=" ListL1" id="FAR_14_501__d884e12"> <span class="ph autonumber">(a)</span> Step one consists of the request for, submission, evaluation, and (if necessary) discussion of a technical proposal. No <i data-tippy-content="Pricing means the process of establishing a reasonable amount or amounts to be paid for supplies or services." class="agov-definition">pricing</i> is involved. The objective is to determine the acceptability of the <i data-tippy-content="Supplies means all property except land or interest in land. It includes (but is not limited to) public works, buildings, and facilities; ships, floating equipment, and vessels of every character, type, and description, together with parts and accessories; aircraft and aircraft parts, accessories, and equipment; machine tools; and the alteration or installation of any of the foregoing." class="agov-definition">supplies</i> or services offered. As used in this context, the word "technical" has a broad connotation and includes, among other things, the engineering approach, special manufacturing processes, and special testing techniques. It is the proper step for clarification of questions relating to technical requirements. Conformity to the technical requirements is resolved in this step, but not responsibility as defined in <a class="xref fm:ParaNumOnly" href="/far/part-9#FAR_Subpart_9_1" title="9.1" aria-label="9.1. Link 94">9.1</a>.</p> <p class=" ListL1" id="FAR_14_501__d884e20"> <span class="ph autonumber">(b)</span> Step two involves the submission of sealed priced bids by those who submitted acceptable technical proposals in step one. Bids submitted in step two are evaluated and the awards made in accordance with <a class="xref fm:Subparts" href="#FAR_Subpart_14_3" title="subparts  14.3" aria-label="subparts聽 14.3. Link 269">subparts  14.3</a> and <a class="xref fm:ParaNumOnly" href="#FAR_Subpart_14_4" title="14.4" aria-label="14.4. Link 270">14.4</a>.</p> </div> </article> <article class="topic concept nested2" aria-labelledby="ariaid-title84" id="FAR_14_502" data-part="section" data-part-number="14.502"> <h3 class="title topictitle3" id="ariaid-title84"> <span class="ph autonumber">14.502</span> Conditions for use.</h3> <div class="body conbody"> <p class=" ListL1" id="FAR_14_502__d885e10"> <span class="ph autonumber">(a)</span> Unless other factors require the use of sealed bidding, two-step sealed bidding <i data-tippy-content='May denotes the permissive. However, the words "no person may..." mean that no person is required, authorized, or permitted to do the act described.' class="agov-definition">may</i> be used in preference to negotiation when all of the following conditions are present:</p> <p class=" ListL2" id="FAR_14_502__d885e16"> <span class="ph autonumber">(1)</span> Available specifications or purchase descriptions are not definite or complete or <i data-tippy-content='May denotes the permissive. However, the words "no person may..." mean that no person is required, authorized, or permitted to do the act described.' class="agov-definition">may</i> be too restrictive without technical evaluation, and any necessary discussion, of the technical aspects of the requirement to ensure mutual understanding between each source and the Government.</p> <p class=" ListL2" id="FAR_14_502__d885e21"> <span class="ph autonumber">(2)</span> Definite criteria exist for evaluating technical proposals</p> <p class=" ListL2" id="FAR_14_502__d885e26"> <span class="ph autonumber">(3)</span> More than one technically qualified source is expected to be available.</p> <p class=" ListL2" id="FAR_14_502__d885e31"> <span class="ph autonumber">(4)</span> Sufficient time will be available for use of the two-step method.</p> <p class=" ListL2" id="FAR_14_502__d885e36"> <span class="ph autonumber">(5)</span> A firm-fixed-price contract or a fixed-price contract with economic price adjustment will be used.</p> <p class=" ListL1" id="FAR_14_502__d885e41"> <span class="ph autonumber">(b)</span> None of the following precludes the use of two-step sealed bidding:</p> <p class=" ListL2" id="FAR_14_502__d885e47"> <span class="ph autonumber">(1)</span> Multi-year <i data-tippy-content="Contracting means purchasing, renting, leasing, or otherwise obtaining supplies or services from nonfederal sources. Contracting includes description (but not determination) of supplies and services required, selection and solicitation of sources, preparation and award of contracts, and all phases of contract administration. It does not include making grants or cooperative agreements." class="agov-definition">contracting</i>.</p> <p class=" ListL2" id="FAR_14_502__d885e52"> <span class="ph autonumber">(2)</span> Government property to be made available to the successful bidder.</p> <p class=" ListL2" id="FAR_14_502__d885e57"> <span class="ph autonumber">(3)</span> A total small business set-aside (see <a class="xref fm:ParaNumOnly" href="/far/part-19#FAR_19_502_2" title="19.502-2" aria-label="19.502-2. Link 271">19.502-2</a>).</p> <p class=" ListL2" id="FAR_14_502__d885e65"> <span class="ph autonumber">(4)</span> The use of a set-aside or price evaluation preference for <i data-tippy-content="HUBZone means a historically underutilized business zone that is an area located within one or more qualified census tracts, qualified nonmetropolitan counties, lands within the external boundaries of an Indian reservation, qualified base closure areas, redesignated areas, governor-designated covered areas, or qualified disaster areas, as defined in 13 CFR 126.103." class="agov-definition">HUBZone</i> small business concerns (see <a class="xref fm:Subpart" href="/far/part-19#FAR_Subpart_19_13" title="subpart  19.13" aria-label="subpart聽 19.13. Link 272">subpart  19.13</a>).</p> <p class=" ListL2" id="FAR_14_502__d885e73"> <span class="ph autonumber">(5)</span> The use of a set-aside for service-disabled veteran-owned small business concerns (see <a class="xref fm:Subpart" href="/far/part-19#FAR_Subpart_19_14" title="subpart  19.14" aria-label="subpart聽 19.14. Link 273">subpart  19.14</a>).</p> <p class=" ListL2" id="FAR_14_502__d885e81"> <span class="ph autonumber">(6)</span> The use of a set-aside for economically disadvantaged <i data-tippy-content="Women-owned small business concern means—(1) A small business concern–(i) That is at least 51 percent owned by one or more women; or, in the case of any publicly owned business, at least 51 percent of the stock of which is owned by one or more women; and(ii) Whose management and daily business operations are controlled by one or more women; or(2) A small business concern eligible under the Women-Owned Small Business Program in accordance with 13 CFR part 127 (see subpart 19.15)." class="agov-definition">women-owned small business concerns</i> and <i data-tippy-content="Women-owned small business concern means—(1) A small business concern–(i) That is at least 51 percent owned by one or more women; or, in the case of any publicly owned business, at least 51 percent of the stock of which is owned by one or more women; and(ii) Whose management and daily business operations are controlled by one or more women; or(2) A small business concern eligible under the Women-Owned Small Business Program in accordance with 13 CFR part 127 (see subpart 19.15)." class="agov-definition">women-owned small business concerns</i> eligible under the Women-Owned Small Business Program (see <a class="xref fm:Subpart" href="/far/part-19#FAR_Subpart_19_15" title="subpart  19.15" aria-label="subpart聽 19.15. Link 274">subpart  19.15</a>).</p> <p class=" ListL2" id="FAR_14_502__d885e89"> <span class="ph autonumber">(7)</span> A first or subsequent production quantity is being acquired under a performance specification.</p> </div> </article> <article class="topic concept nested2" aria-labelledby="ariaid-title85" id="FAR_14_503" data-part="section" data-part-number="14.503"> <h3 class="title topictitle3" id="ariaid-title85"> <span class="ph autonumber">14.503</span> Procedures.</h3> <article class="topic concept nested3" aria-labelledby="ariaid-title86" id="FAR_14_503_1" data-part="subsection" data-part-number="14.503-1"> <h4 class="title topictitle4" id="ariaid-title86"> <span class="ph autonumber">14.503-1</span> Step one.</h4> <div class="body conbody"> <p class=" ListL1" id="FAR_14_503_1__d887e10"> <span class="ph autonumber">(a)</span> Requests for technical proposals <i data-tippy-content="Shall denotes the imperative." class="agov-definition">shall</i> be synopsized in accordance with <a class="xref fm:Part" href="/far/part-5#FAR_Part_5" title="part  5" aria-label="part聽 5. Link 275">part  5</a>. The request <i data-tippy-content='Must (see "shall").' class="agov-definition">must</i> include, as a minimum, the following:</p> <p class=" ListL2" id="FAR_14_503_1__d887e19"> <span class="ph autonumber">(1)</span> A description of the <i data-tippy-content="Supplies means all property except land or interest in land. It includes (but is not limited to) public works, buildings, and facilities; ships, floating equipment, and vessels of every character, type, and description, together with parts and accessories; aircraft and aircraft parts, accessories, and equipment; machine tools; and the alteration or installation of any of the foregoing." class="agov-definition">supplies</i> or services required.</p> <p class=" ListL2" id="FAR_14_503_1__d887e24"> <span class="ph autonumber">(2)</span> A statement of intent to use the two-step method.</p> <p class=" ListL2" id="FAR_14_503_1__d887e29"> <span class="ph autonumber">(3)</span> The requirements of the technical proposal.</p> <p class=" ListL2" id="FAR_14_503_1__d887e34"> <span class="ph autonumber">(4)</span> The evaluation criteria, to include all factors and any significant subfactors.</p> <p class=" ListL2" id="FAR_14_503_1__d887e39"> <span class="ph autonumber">(5)</span> A statement that the technical proposals <i data-tippy-content="Shall denotes the imperative." class="agov-definition">shall</i> not include prices or <i data-tippy-content="Pricing means the process of establishing a reasonable amount or amounts to be paid for supplies or services." class="agov-definition">pricing</i> information.</p> <p class=" ListL2" id="FAR_14_503_1__d887e44"> <span class="ph autonumber">(6)</span> The date, or date and hour, by which the proposal <i data-tippy-content='Must (see "shall").' class="agov-definition">must</i> be received (see <a class="xref fm:ParaNumOnly" href="#FAR_14_201_6" title="14.201-6" aria-label="14.201-6. Link 171">14.201-6</a>(r)).</p> <p class=" ListL2" id="FAR_14_503_1__d887e52"> <span class="ph autonumber">(7)</span> A statement that-</p> <p class=" ListL3" id="FAR_14_503_1__d887e58"> <span class="ph autonumber">(i)</span> In the second step, only bids based upon technical proposals determined to be acceptable, either initially or as a result of discussions, will be considered for awards, and</p> <p class=" ListL3" id="FAR_14_503_1__d887e63"> <span class="ph autonumber">(ii)</span> Each bid in the second step <i data-tippy-content='Must (see "shall").' class="agov-definition">must</i> be based on the bidder’s own technical proposals.</p> <p class=" ListL2" id="FAR_14_503_1__d887e68"> <span class="ph autonumber">(8)</span> A statement that-</p> <p class=" ListL3" id="FAR_14_503_1__d887e74"> <span class="ph autonumber">(i)</span> <i data-tippy-content="Offeror means offeror or bidder." class="agov-definition">Offerors</i> <i data-tippy-content="Should means an expected course of action or policy that is to be followed unless inappropriate for a particular circumstance." class="agov-definition">should</i> submit proposals that are acceptable without additional explanation or information,</p> <p class=" ListL3" id="FAR_14_503_1__d887e79"> <span class="ph autonumber">(ii)</span> The Government <i data-tippy-content='May denotes the permissive. However, the words "no person may..." mean that no person is required, authorized, or permitted to do the act described.' class="agov-definition">may</i> make a final determination regarding a proposal’s acceptability solely on the basis of the proposal as submitted; and</p> <p class=" ListL3" id="FAR_14_503_1__d887e84"> <span class="ph autonumber">(iii)</span> The Government <i data-tippy-content='May denotes the permissive. However, the words "no person may..." mean that no person is required, authorized, or permitted to do the act described.' class="agov-definition">may</i> proceed with the second step without requesting further information from any <i data-tippy-content="Offeror means offeror or bidder." class="agov-definition">offeror</i>; however, the Government <i data-tippy-content='May denotes the permissive. However, the words "no person may..." mean that no person is required, authorized, or permitted to do the act described.' class="agov-definition">may</i> request additional information from <i data-tippy-content="Offeror means offeror or bidder." class="agov-definition">offerors</i> of proposals that it considers reasonably susceptible of being made acceptable, and <i data-tippy-content='May denotes the permissive. However, the words "no person may..." mean that no person is required, authorized, or permitted to do the act described.' class="agov-definition">may</i> discuss proposals with their <i data-tippy-content="Offeror means offeror or bidder." class="agov-definition">offerors</i>.</p> <p class=" ListL2" id="FAR_14_503_1__d887e89"> <span class="ph autonumber">(9)</span> A statement that a notice of unacceptability will be forwarded to the <i data-tippy-content="Offeror means offeror or bidder." class="agov-definition">offeror</i> upon completion of the proposal evaluation and final determination of unacceptability.</p> <p class=" ListL2" id="FAR_14_503_1__d887e94"> <span class="ph autonumber">(10)</span> A statement either that only one technical proposal <i data-tippy-content='May denotes the permissive. However, the words "no person may..." mean that no person is required, authorized, or permitted to do the act described.' class="agov-definition">may</i> be submitted by each <i data-tippy-content="Offeror means offeror or bidder." class="agov-definition">offeror</i> or that multiple technical proposals <i data-tippy-content='May denotes the permissive. However, the words "no person may..." mean that no person is required, authorized, or permitted to do the act described.' class="agov-definition">may</i> be submitted. When specifications permit different technical approaches, it is generally in the Government’s interest to authorize multiple proposals. If multiple proposals are authorized, see <a class="xref fm:ParaNumOnly" href="#FAR_14_201_6" title="14.201-6" aria-label="14.201-6. Link 171">14.201-6</a>(s).</p> <p class=" ListL1" id="FAR_14_503_1__d887e102"> <span class="ph autonumber">(b)</span> Information on delivery or performance requirements <i data-tippy-content='May denotes the permissive. However, the words "no person may..." mean that no person is required, authorized, or permitted to do the act described.' class="agov-definition">may</i> be of assistance to bidders in determining whether or not to submit a proposal and <i data-tippy-content='May denotes the permissive. However, the words "no person may..." mean that no person is required, authorized, or permitted to do the act described.' class="agov-definition">may</i> be included in the request. The request <i data-tippy-content="Shall denotes the imperative." class="agov-definition">shall</i> also indicate that the information is not binding on the Government and that the actual delivery or performance requirements will be contained in the invitation issued under step two.</p> <p class=" ListL1" id="FAR_14_503_1__d887e107"> <span class="ph autonumber">(c)</span> Upon receipt, the <i data-tippy-content='Contracting officer means a person with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings. The term includes certain authorized representatives of the contracting officer acting within the limits of their authority as delegated by the contracting officer. "Administrative contracting officer (ACO)" refers to a contracting officer who is administering contracts. "Termination contracting officer (TCO)" refers to a contracting officer who is settling terminated contracts. A single contracting officer may be responsible for duties in any or all of these areas. Reference in this regulation (48 CFR chapter 1) to administrative contracting officer or termination contracting officer does not-(1) Require that a duty be performed at a particular office or activity; or(2) Restrict in any way a contracting officer in the performance of any duty properly assigned.' class="agov-definition">contracting officer</i> <i data-tippy-content="Shall denotes the imperative." class="agov-definition">shall</i>-</p> <p class=" ListL2" id="FAR_14_503_1__d887e113"> <span class="ph autonumber">(1)</span> Safeguard proposals against disclosure to unauthorized persons;</p> <p class=" ListL2" id="FAR_14_503_1__d887e118"> <span class="ph autonumber">(2)</span> Accept and handle data marked in accordance with <a class="xref fm:ParaNumOnly" href="/far/part-15#FAR_15_609" title="15.609" aria-label="15.609. Link 278">15.609</a> as provided in that section; and</p> <p class=" ListL2" id="FAR_14_503_1__d887e126"> <span class="ph autonumber">(3)</span> Remove any reference to price or cost.</p> <p class=" ListL1" id="FAR_14_503_1__d887e131"> <span class="ph autonumber">(d)</span> The <i data-tippy-content='Contracting officer means a person with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings. The term includes certain authorized representatives of the contracting officer acting within the limits of their authority as delegated by the contracting officer. "Administrative contracting officer (ACO)" refers to a contracting officer who is administering contracts. "Termination contracting officer (TCO)" refers to a contracting officer who is settling terminated contracts. A single contracting officer may be responsible for duties in any or all of these areas. Reference in this regulation (48 CFR chapter 1) to administrative contracting officer or termination contracting officer does not-(1) Require that a duty be performed at a particular office or activity; or(2) Restrict in any way a contracting officer in the performance of any duty properly assigned.' class="agov-definition">contracting officer</i> <i data-tippy-content="Shall denotes the imperative." class="agov-definition">shall</i> establish a time period for evaluating technical proposals. The period <i data-tippy-content='May denotes the permissive. However, the words "no person may..." mean that no person is required, authorized, or permitted to do the act described.' class="agov-definition">may</i> vary with the complexity and number of proposals involved. However, the evaluation <i data-tippy-content="Should means an expected course of action or policy that is to be followed unless inappropriate for a particular circumstance." class="agov-definition">should</i> be completed quickly.</p> <p class="p"></p><p class="Runin RuninRestart ListL1" id="FAR_14_503_1__d887e136"> <span class="ph autonumber">(e)</span> </p> <p class="RuninChild ListL2" id="FAR_14_503_1__d887e141"> <span class="ph autonumber">(1)</span> Evaluations <i data-tippy-content="Shall denotes the imperative." class="agov-definition">shall</i> be based on the criteria in the request for proposals but not consideration of responsibility as defined in <a class="xref fm:ParaNumOnly" href="/far/part-9#FAR_Subpart_9_1" title="9.1" aria-label="9.1. Link 94">9.1</a>, Proposals, <i data-tippy-content="Shall denotes the imperative." class="agov-definition">shall</i> be categorized as-</p> <p class=" ListL3" id="FAR_14_503_1__d887e150"> <span class="ph autonumber">(i)</span> Acceptable;</p> <p class=" ListL3" id="FAR_14_503_1__d887e155"> <span class="ph autonumber">(ii)</span> Reasonably susceptible of being made acceptable; or</p> <p class=" ListL3" id="FAR_14_503_1__d887e160"> <span class="ph autonumber">(iii)</span> Unacceptable.</p> <p class=" ListL2" id="FAR_14_503_1__d887e165"> <span class="ph autonumber">(2)</span> Any proposal which modifies, or fails to conform to the essential requirements or specifications of, the request for technical proposals <i data-tippy-content="Shall denotes the imperative." class="agov-definition">shall</i> be considered nonresponsive and categorized as unacceptable.</p> <p class="p"></p><p class="Runin RuninRestart ListL1" id="FAR_14_503_1__d887e170"> <span class="ph autonumber">(f)</span> </p> <p class="RuninChild ListL2" id="FAR_14_503_1__d887e175"> <span class="ph autonumber">(1)</span> The <i data-tippy-content='Contracting officer means a person with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings. The term includes certain authorized representatives of the contracting officer acting within the limits of their authority as delegated by the contracting officer. "Administrative contracting officer (ACO)" refers to a contracting officer who is administering contracts. "Termination contracting officer (TCO)" refers to a contracting officer who is settling terminated contracts. A single contracting officer may be responsible for duties in any or all of these areas. Reference in this regulation (48 CFR chapter 1) to administrative contracting officer or termination contracting officer does not-(1) Require that a duty be performed at a particular office or activity; or(2) Restrict in any way a contracting officer in the performance of any duty properly assigned.' class="agov-definition">contracting officer</i> <i data-tippy-content='May denotes the permissive. However, the words "no person may..." mean that no person is required, authorized, or permitted to do the act described.' class="agov-definition">may</i> proceed directly with step two if there are sufficient acceptable proposals to ensure adequate price competition under step two, and if further time, effort and delay to make additional proposals acceptable and thereby increase competition would not be in the Government’s interest. If this is not the case, the <i data-tippy-content='Contracting officer means a person with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings. The term includes certain authorized representatives of the contracting officer acting within the limits of their authority as delegated by the contracting officer. "Administrative contracting officer (ACO)" refers to a contracting officer who is administering contracts. "Termination contracting officer (TCO)" refers to a contracting officer who is settling terminated contracts. A single contracting officer may be responsible for duties in any or all of these areas. Reference in this regulation (48 CFR chapter 1) to administrative contracting officer or termination contracting officer does not-(1) Require that a duty be performed at a particular office or activity; or(2) Restrict in any way a contracting officer in the performance of any duty properly assigned.' class="agov-definition">contracting officer</i> <i data-tippy-content="Shall denotes the imperative." class="agov-definition">shall</i> request bidders whose proposals <i data-tippy-content='May denotes the permissive. However, the words "no person may..." mean that no person is required, authorized, or permitted to do the act described.' class="agov-definition">may</i> be made acceptable to submit additional clarifying or supplementing information. The <i data-tippy-content="Contracting office means an office that awards or executes a contract for supplies or services and performs postaward functions not assigned to a contract administration office (except for use in part 48, see also 48.001)." class="agov-definition">contracting office</i> <i data-tippy-content="Shall denotes the imperative." class="agov-definition">shall</i> identify the nature of the deficiencies in the proposal or the nature of the additional information required. The <i data-tippy-content='Contracting officer means a person with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings. The term includes certain authorized representatives of the contracting officer acting within the limits of their authority as delegated by the contracting officer. "Administrative contracting officer (ACO)" refers to a contracting officer who is administering contracts. "Termination contracting officer (TCO)" refers to a contracting officer who is settling terminated contracts. A single contracting officer may be responsible for duties in any or all of these areas. Reference in this regulation (48 CFR chapter 1) to administrative contracting officer or termination contracting officer does not-(1) Require that a duty be performed at a particular office or activity; or(2) Restrict in any way a contracting officer in the performance of any duty properly assigned.' class="agov-definition">contracting officer</i> <i data-tippy-content='May denotes the permissive. However, the words "no person may..." mean that no person is required, authorized, or permitted to do the act described.' class="agov-definition">may</i> also arrange discussions for this purpose. No proposal <i data-tippy-content="Shall denotes the imperative." class="agov-definition">shall</i> be discussed with any <i data-tippy-content="Offeror means offeror or bidder." class="agov-definition">offeror</i> other than the submitter.</p> <p class=" ListL2" id="FAR_14_503_1__d887e180"> <span class="ph autonumber">(2)</span> In initiating requests for additional information, the <i data-tippy-content='Contracting officer means a person with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings. The term includes certain authorized representatives of the contracting officer acting within the limits of their authority as delegated by the contracting officer. "Administrative contracting officer (ACO)" refers to a contracting officer who is administering contracts. "Termination contracting officer (TCO)" refers to a contracting officer who is settling terminated contracts. A single contracting officer may be responsible for duties in any or all of these areas. Reference in this regulation (48 CFR chapter 1) to administrative contracting officer or termination contracting officer does not-(1) Require that a duty be performed at a particular office or activity; or(2) Restrict in any way a contracting officer in the performance of any duty properly assigned.' class="agov-definition">contracting officer</i> <i data-tippy-content="Shall denotes the imperative." class="agov-definition">shall</i> fix an appropriate time for bidders to conclude discussions, if any, submit all additional information, and incorporate such additional information as part of their proposals submitted. Such time <i data-tippy-content='May denotes the permissive. However, the words "no person may..." mean that no person is required, authorized, or permitted to do the act described.' class="agov-definition">may</i> be extended in the discretion of the <i data-tippy-content='Contracting officer means a person with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings. The term includes certain authorized representatives of the contracting officer acting within the limits of their authority as delegated by the contracting officer. "Administrative contracting officer (ACO)" refers to a contracting officer who is administering contracts. "Termination contracting officer (TCO)" refers to a contracting officer who is settling terminated contracts. A single contracting officer may be responsible for duties in any or all of these areas. Reference in this regulation (48 CFR chapter 1) to administrative contracting officer or termination contracting officer does not-(1) Require that a duty be performed at a particular office or activity; or(2) Restrict in any way a contracting officer in the performance of any duty properly assigned.' class="agov-definition">contracting officer</i>. If the additional information incorporated as part of a proposal within the final time fixed by the <i data-tippy-content='Contracting officer means a person with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings. The term includes certain authorized representatives of the contracting officer acting within the limits of their authority as delegated by the contracting officer. "Administrative contracting officer (ACO)" refers to a contracting officer who is administering contracts. "Termination contracting officer (TCO)" refers to a contracting officer who is settling terminated contracts. A single contracting officer may be responsible for duties in any or all of these areas. Reference in this regulation (48 CFR chapter 1) to administrative contracting officer or termination contracting officer does not-(1) Require that a duty be performed at a particular office or activity; or(2) Restrict in any way a contracting officer in the performance of any duty properly assigned.' class="agov-definition">contracting officer</i> establishes that the proposal is acceptable, it <i data-tippy-content="Shall denotes the imperative." class="agov-definition">shall</i> be so categorized. Otherwise, it <i data-tippy-content="Shall denotes the imperative." class="agov-definition">shall</i> be categorized as unacceptable.</p> <p class=" ListL1" id="FAR_14_503_1__d887e185"> <span class="ph autonumber">(g)</span> When a technical proposal is found unacceptable (either initially or after clarification), the <i data-tippy-content='Contracting officer means a person with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings. The term includes certain authorized representatives of the contracting officer acting within the limits of their authority as delegated by the contracting officer. "Administrative contracting officer (ACO)" refers to a contracting officer who is administering contracts. "Termination contracting officer (TCO)" refers to a contracting officer who is settling terminated contracts. A single contracting officer may be responsible for duties in any or all of these areas. Reference in this regulation (48 CFR chapter 1) to administrative contracting officer or termination contracting officer does not-(1) Require that a duty be performed at a particular office or activity; or(2) Restrict in any way a contracting officer in the performance of any duty properly assigned.' class="agov-definition">contracting officer</i> <i data-tippy-content="Shall denotes the imperative." class="agov-definition">shall</i> promptly notify the <i data-tippy-content="Offeror means offeror or bidder." class="agov-definition">offeror</i> of the basis of the determination and that a revision of the proposal will not be considered. Upon written request, the <i data-tippy-content='Contracting officer means a person with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings. The term includes certain authorized representatives of the contracting officer acting within the limits of their authority as delegated by the contracting officer. "Administrative contracting officer (ACO)" refers to a contracting officer who is administering contracts. "Termination contracting officer (TCO)" refers to a contracting officer who is settling terminated contracts. A single contracting officer may be responsible for duties in any or all of these areas. Reference in this regulation (48 CFR chapter 1) to administrative contracting officer or termination contracting officer does not-(1) Require that a duty be performed at a particular office or activity; or(2) Restrict in any way a contracting officer in the performance of any duty properly assigned.' class="agov-definition">contracting officer</i> <i data-tippy-content="Shall denotes the imperative." class="agov-definition">shall</i> debrief unsuccessful <i data-tippy-content="Offeror means offeror or bidder." class="agov-definition">offerors</i> (see <a class="xref fm:ParaNumOnly" href="/far/part-15#FAR_15_505" title="15.505" aria-label="15.505. Link 280">15.505</a> and <a class="xref fm:ParaNumOnly" href="/far/part-15#FAR_15_506" title="15.506" aria-label="15.506. Link 281">15.506</a>).</p> <p class=" ListL1" id="FAR_14_503_1__d887e196"> <span class="ph autonumber">(h)</span> Late technical proposals are governed by <a class="xref fm:ParaNumOnly" href="/far/part-15#FAR_15_208" title="15.208" aria-label="15.208. Link 282">15.208</a>(b), (c), and (f).</p> <p class=" ListL1" id="FAR_14_503_1__d887e204"> <span class="ph autonumber">(i)</span> If it is necessary to discontinue two-step sealed bidding, the <i data-tippy-content='Contracting officer means a person with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings. The term includes certain authorized representatives of the contracting officer acting within the limits of their authority as delegated by the contracting officer. "Administrative contracting officer (ACO)" refers to a contracting officer who is administering contracts. "Termination contracting officer (TCO)" refers to a contracting officer who is settling terminated contracts. A single contracting officer may be responsible for duties in any or all of these areas. Reference in this regulation (48 CFR chapter 1) to administrative contracting officer or termination contracting officer does not-(1) Require that a duty be performed at a particular office or activity; or(2) Restrict in any way a contracting officer in the performance of any duty properly assigned.' class="agov-definition">contracting officer</i> <i data-tippy-content="Shall denotes the imperative." class="agov-definition">shall</i> include a statement of the facts and circumstances in the contract file. Each <i data-tippy-content="Offeror means offeror or bidder." class="agov-definition">offeror</i> <i data-tippy-content="Shall denotes the imperative." class="agov-definition">shall</i> be notified <i data-tippy-content='In writing, "writing," or "written" means any worded or numbered expression that can be read, reproduced, and later communicated, and includes electronically transmitted and stored information.' class="agov-definition">in writing</i>. When step one results in no acceptable technical proposal or only one acceptable technical proposal, the <i data-tippy-content="Acquisition means the acquiring by contract with appropriated funds of supplies or services (including construction) by and for the use of the Federal Government through purchase or lease, whether the supplies or services are already in existence or must be created, developed, demonstrated, and evaluated. Acquisition begins at the point when agency needs are established and includes the description of requirements to satisfy agency needs, solicitation and selection of sources, award of contracts, contract financing, contract performance, contract administration, and those technical and management functions directly related to the process of fulfilling agency needs by contract." class="agov-definition">acquisition</i> <i data-tippy-content='May denotes the permissive. However, the words "no person may..." mean that no person is required, authorized, or permitted to do the act described.' class="agov-definition">may</i> be continued by negotiation.</p> </div> </article> <article class="topic concept nested3" aria-labelledby="ariaid-title87" id="FAR_14_503_2" data-part="subsection" data-part-number="14.503-2"> <h4 class="title topictitle4" id="ariaid-title87"> <span class="ph autonumber">14.503-2</span> Step two.</h4> <div class="body conbody"> <p class=" ListL1" id="FAR_14_503_2__d888e10"> <span class="ph autonumber">(a)</span> Sealed bidding procedures <i data-tippy-content="Shall denotes the imperative." class="agov-definition">shall</i> be followed except that invitations for bids <i data-tippy-content="Shall denotes the imperative." class="agov-definition">shall</i>-</p> <p class=" ListL2" id="FAR_14_503_2__d888e16"> <span class="ph autonumber">(1)</span> Be issued only to those <i data-tippy-content="Offeror means offeror or bidder." class="agov-definition">offerors</i> submitting acceptable technical proposals in step one;</p> <p class=" ListL2" id="FAR_14_503_2__d888e21"> <span class="ph autonumber">(2)</span> Include the provision prescribed in <a class="xref fm:ParaNumOnly" href="#FAR_14_201_6" title="14.201-6" aria-label="14.201-6. Link 171">14.201-6</a>(t);</p> <p class=" ListL2" id="FAR_14_503_2__d888e29"> <span class="ph autonumber">(3)</span> Prominently state that the bidder <i data-tippy-content="Shall denotes the imperative." class="agov-definition">shall</i> comply with the specifications and the bidder’s technical proposal; and</p> <p class=" ListL2" id="FAR_14_503_2__d888e34"> <span class="ph autonumber">(4)</span> Not be synopsized through the <i data-tippy-content="Governmentwide point of entry (GPE) means the single point where Government business opportunities greater than $25,000, including synopses of proposed contract actions, solicitations, and associated information, can be accessed electronically by the public. The GPE is located at https://www.sam.gov." class="agov-definition">Governmentwide point of entry (GPE</i>) as an <i data-tippy-content="Acquisition means the acquiring by contract with appropriated funds of supplies or services (including construction) by and for the use of the Federal Government through purchase or lease, whether the supplies or services are already in existence or must be created, developed, demonstrated, and evaluated. Acquisition begins at the point when agency needs are established and includes the description of requirements to satisfy agency needs, solicitation and selection of sources, award of contracts, contract financing, contract performance, contract administration, and those technical and management functions directly related to the process of fulfilling agency needs by contract." class="agov-definition">acquisition</i> opportunity nor publicly posted (see <a class="xref fm:ParaNumOnly" href="/far/part-5#FAR_5_101" title="5.101" aria-label="5.101. Link 191">5.101</a>(a)).</p> <p class=" ListL1" id="FAR_14_503_2__d888e42"> <span class="ph autonumber">(b)</span> The names of firms that submitted acceptable proposals in step one will be listed through the GPE for the benefit of prospective subcontractors (see <a class="xref fm:ParaNumOnly" href="/far/part-5#FAR_5_207" title="5.207" aria-label="5.207. Link 285">5.207</a>).</p> <p class=" ListL1" id="FAR_14_503_2__d888e49"></p> </div> </article> </article> </article> </article> </article> </div> <div class="nextprev"><a href="/far/13.501" class="docprevious docprevround" title="Previous" aria-label="Previous">芦 Previous</a><a href="/far/14.000" class="docnext docnextround" title="Next" aria-label="Next">Next 禄</a></div> </div> <div id="block-favoriteslinksblock" class="block block-agov-favorites block-agov-favorites-links-block"> <div id="favorites-container"><div id="favorites-header"><h4 id="favorites-heading">Favorite</h4><h4 id="favorites-close-bookmarks">X</h4></div> <div id="favorites-menu-container"></div> </div> </div> <div id="block-messagemodalblock" class="block block-agov-favorites block-agov-message-modal-block"> <div class="messages-overlay"><div id="messages-container"><div id="messages-header"></div> <div id="messages-menu-container"></div> </div> </div> </div> <div id="block-acquisition-gov-content" class="block 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