Types of Sponsorship | IEEE Magnetics Society

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text-white group-hover__text-gray-200 line-clamp-2">Conferences Overview</span></a> </li> <li class="inline-flex items-center"> <i class="text-secondary-500 text-opacity-20 fa-regular fa-chevron-right ml-3 w-6"></i> <span class="py-1 ml-4 text-sm font-semibold leading-none text-white line-clamp-2" title="Types of Sponsorship">Types of Sponsorship</span> </li> </ol> </nav> </section> </div> </div> <div class="relative mx-auto"> <div data-drupal-messages-fallback class="hidden"></div> </div> <div class="node-published relative flex flex-col justify-center lg__flex-row xl__space-x-6"> <div class="flex-auto content--main layout-content"> <div id="block-catalyze-tw-content"> <article about="/conferences/conferences-overview/types-sponsorship" class="relative"> <div> <div class="layout--header bg-primary-500 bg-rect-light bg-primary-500 bg-color _none pt-0 sm__pt-0 lg__pt-0 pb-0 sm__pb-0 lg__pb-0 relative py-6 lg__py-12"><div class="absolute top-0 flex w-full h-full container--header--bg min-h-40 Xmax-h-44"></div><div class="container-fluid relative"> <div class="layout row layout-builder__layout"> <div class="col-12 sm__col-12 md__col-6 lg__col-6 xl__col-6 2xl__col-6 header--content-left-col bg-liquid-cheese bg-content-overlay bg-primary-600 py-6 lg__py-12 space-y-6 blb-region-col" > <div class="text-white _none block block-layout-builder block-field-blocknodelayout-pagefield-display-title block--blb"> <div class="content"> <div> <div class="label field--label visually-hidden" title="Title"></div> <h1 class="title custom--title leading-tight" title="Types of Sponsorship"> <span class="align-middle" rel="bookmark">Types of Sponsorship</span> </h1> </div> </div> </div> <div class="text-white _none block block-layout-builder block-field-blocknodelayout-pagebody block--blb"> <div class="content"> <div class="label field--label visually-hidden">Body</div> <div class="mx-auto break-words word-wrap prose font-serif relative"> <p class="text-lg">The Magnetics Society offers 4 types of sponsorship/support for small conferences:</p> </div> </div> </div> <div class="text-white _none block block-layout-builder block-field-blocknodelayout-pagefield-resource-link block--blb"> <div class="content"> <div class="break-words word-wrap py-1"> <div> <div class="label field--label visually-hidden mt-4" title="Quick Links">Quick Links</div> <ul class="space-y-1 no-bullets mb-6"> <li class="field field--node--field-resource-link field--name-field-resource-link field--type-link field--label-visually_hidden custom--visually_hidden font-bold hover__text-gray-500 focus__text-gray-500 flex flex-row group leading-tight duration-150 hover__ease-in transition transform" title="Financial (Co-) Sponsorship"> <div class="duration-150 transform group-hover__translate-x-1"><i class="mr-2 fa-regular fa-fw text-primary-500 fa-arrow-alt-circle-right"></i></div> <div><a href="#financial">Financial (Co-) Sponsorship</a></div> </li> <li class="field field--node--field-resource-link field--name-field-resource-link field--type-link field--label-visually_hidden custom--visually_hidden font-bold hover__text-gray-500 focus__text-gray-500 flex flex-row group leading-tight duration-150 hover__ease-in transition transform" title="Technical Sponsorship"> <div class="duration-150 transform group-hover__translate-x-1"><i class="mr-2 fa-regular fa-fw text-primary-500 fa-arrow-alt-circle-right"></i></div> <div><a href="#technical">Technical Sponsorship</a></div> </li> <li class="field field--node--field-resource-link field--name-field-resource-link field--type-link field--label-visually_hidden custom--visually_hidden font-bold hover__text-gray-500 focus__text-gray-500 flex flex-row group leading-tight duration-150 hover__ease-in transition transform" title="Financially Supported Conferences"> <div class="duration-150 transform group-hover__translate-x-1"><i class="mr-2 fa-regular fa-fw text-primary-500 fa-arrow-alt-circle-right"></i></div> <div><a href="#supported">Financially Supported Conferences</a></div> </li> <li class="field field--node--field-resource-link field--name-field-resource-link field--type-link field--label-visually_hidden custom--visually_hidden font-bold hover__text-gray-500 focus__text-gray-500 flex flex-row group leading-tight duration-150 hover__ease-in transition transform" title="Affiliated Conferences"> <div class="duration-150 transform group-hover__translate-x-1"><i class="mr-2 fa-regular fa-fw text-primary-500 fa-arrow-alt-circle-right"></i></div> <div><a href="#affiliated">Affiliated Conferences</a></div> </li> </ul> </div> </div> </div> </div> <div class="absolute top-0 bottom-0 right-0 z-0 w-px separator"></div> </div> <div class="col-12 sm__col-12 md__col-6 lg__col-6 xl__col-6 2xl__col-6 blb-region-col" > <div class="absolute top-0 bottom-0 right-0 z-0 w-px separator"></div> </div> </div> </div> </div> <div class="bg-white bg-color _none relative py-6 lg__py-12"><div class="absolute top-0 flex w-full h-full container--header--bg min-h-40 Xmax-h-44"></div><div class="container relative"> <div class="layout row layout-builder__layout"> <div class="col-12 blb-region-col" > <div class="_none block-type-basic block block-layout-builder block-inline-blockbasic block--blb"> <div class="flex items-center mx-auto max-w-prose"> <div class="flex-grow h-px mr-6 border-separator-light"></div> <span class="relative inline-flex text-lg font-extrabold"><h2 id="financial" class="block__title">Regulations for Small Conferences</h2></span> <div class="flex-grow h-px ml-6 border-separator-light"></div> </div> <div class="content mt-6"> <div class="mx-auto break-words word-wrap prose font-serif relative"> <h3 class="text-align-center">(Sponsored or supported by IEEE Magnetics Society)</h3> <h4> </h4> <p><strong>1. Financial (Co-) Sponsorship</strong></p> <p>Conferences may apply to IEEE MagSoc for sole financial sponsorship, or co-sponsorship together with other IEEE organizational units or other “not-for-profit” non-IEEE organizations.</p> <p>Financial (co-) sponsorship offers the following benefits to the conference:</p> <ul> <li>Insurance against financial risk, i.e. MagSoc will be reliable for any deficit resulting from a conference</li> <li>Ability to borrow money from MagSoc and use of IEEE bank accounts</li> <li>Ability to publicize the conference using MagSoc logos, mailing lists, and website.</li> <li>The conference is considered an “IEEE Conference”, i.e. the IEEE name must be used in the conference title (exceptions are possible) and the IEEE logo may be used in conference publications and promotional materials.</li> <li>MagSoc will advertise the conference on its website.</li> <li>Conference may publish papers in IEEE Transactions on Magnetics (TMAG) or Magnetic Letters (IML) by separate arrangement with <a href="/position/conference-editor-ieee-transactions-magnetics" target="_blank" title="Contact the TMAG Conference Editor" data-entity-type="node" data-entity-uuid="2931574e-fbce-44a8-86f0-ff3f771726dc" data-entity-substitution="canonical" rel="noopener">TMAG Conference Editor</a> or <a href="/node/3029" target="_blank" title="Contact the IML Chief Editor" rel="noopener">IML Chief Editor</a>. Two-page digests or full papers on IEEE <em>Xplore</em> may be published by separate arrangement with <a href="/contact/thomas-thomson" target="_blank" title="Contact the MagSoc Publications Chair" data-entity-type="node" data-entity-uuid="124eacf1-c250-4692-a746-ce6802de9928" data-entity-substitution="canonical" rel="noopener">MagSoc Publications</a> (note: this is different from publishing in TMAG or IML). For TMAG, conference guest editors manage the reviews, while for IML the reviews are managed by regular letters editors. Conference publications in IML are restricted to the areas of emphasis of Letters.</li> <li>Papers in Digital Library and in IML would be published without charge, while the regular publication cost for TMAG is $45 USD per page (since 2024). However, conference-related papers in TMAG would receive a subsidy of one page per article (for fully financially sponsored conferences) or of a fraction of a page per article (for financially co-sponsored conferences).</li> </ul> <p>Financial (co-) sponsorship requires:</p> <ul> <li>Explicit definition of the relationship between the co-sponsoring organizations in terms of a Memorandum of Understanding(MoU).</li> <li>Advance approval of the conference budget by the MagSoc’s Conference Executive Committee (CEC). CEC reserves the right to review the budget every six months.</li> <li>Budgeting for a 20% surplus over projected expenses. All surplus goes to MagSoc in case of full sponsorship or proportionally to the financially sponsoring organizations in case of co-sponsored conferences according to the MoU.</li> <li>MagSoc involvement in the conference with responsibility for technical, financial, publicity and administrative aspects of the conference</li> <li>The conference offers MagSoc the option of a free exhibit booth, exhibit table, or other means of promoting IEEE and MagSoc membership and activities during the conference.</li> </ul> <p>Procedure for financial sponsorship:</p> <ul> <li>Application should be started one year before the conference date</li> <li>First, contact the CEC Chair to request MagSoc sponsorship or co-sponsorship using this contact form. The CEC chair will forward the request to the CEC Associate Chair for Small Conferences who will organize all ongoing correspondence.</li> <li>CEC must approve the place, date, and subject matter to be covered. CEC will consider factors that include sound financial planning, benefit to the membership, absence of conflict with other conferences, assurance of technical content quality, and protection of the IEEE brand.</li> <li>After you receive approval from CEC, fill out the IEEE application form.</li> <li>In Step 5 of the application process, you will be asked these questions: <ul> <li>“Will this conference produce a conference publication?” This refers to a book of digests on paper or Flash drive to be distributed to conference attendees.</li> <li>“Will IEEE own the copyright?” Answer “Yes” if your answer to the following question is “Yes.”</li> <li>“Will you request publication of your conference proceedings in IEEE Xplore?” This refers to the electronic publication of conference extended abstracts or digests on Xplore that have been reviewed by the conference program committee. It does not refer to the publication of full papers in MagSoc journals on Xplore. If you will publish only in MagSoc journals, answer “No.” The remainder of Step 5 is relevant only if your answer is “Yes.”</li> </ul> </li> <li>MagSoc sponsorship will be formalized with an MoU. The MoU can be drafted through the IEEE ICX website.</li> <li>Following IEEE Conference Services review and changes, if applicable, the MagSoc CEC chair signs the MoU and returns it to IEEE Conference Services for execution.</li> <li>Educational material about sponsorship is available.</li> <li>One month before the conference, conferences agree to send an email message to all conference participants on behalf of MagSoc. The email will give details of other upcoming meetings affiliated with MagSoc and details on how to become a member of MagSoc. The text will be provided by a CEC representative, who should be included in the mail distribution list.</li> <li>Publication of conference-related papers in MagSoc journals is desirable but not obligatory. However, preference for sponsorship will be given to conferences planning to publish in MagSoc journals.</li> <li>If the conference wishes to publish full papers in IEEE Transactions on Magnetics and/or in the Magnetics Society Digital Library, please contact the <a href="/position/cec-associate-chair-conference-publications" target="_blank" title="Contact the CEC Associate Chair for Conference Publications" data-entity-type="node" data-entity-uuid="0820fb71-c468-419f-8083-722dec6ae9b5" data-entity-substitution="canonical" rel="noopener">CEC Associate Chair for Conference Publications</a>*, who will assess the benefit to MagSoc and then make arrangements with the <a href="/position/publications-committee-chair" target="_blank" title="Contact the MagSoc Publications Committee Chair" data-entity-type="node" data-entity-uuid="68e11fda-6685-44d8-8253-66b05b3752cf" data-entity-substitution="canonical" rel="noopener">MagSoc Publications Chair</a> and the <a href="/position/conference-editor-ieee-transactions-magnetics" target="_blank" title="Massimo Pasquale" data-entity-type="node" data-entity-uuid="2931574e-fbce-44a8-86f0-ff3f771726dc" data-entity-substitution="canonical" rel="noopener">Transactions Conference Editor</a>.</li> <li>Conferences are obliged to prepare a short report within a month after the end of the conference. The report should highlight the main achievements and provide relevant statistics.</li> </ul> </div> </div> </div> <div class="absolute top-0 bottom-0 right-0 z-0 w-px separator"></div> </div> </div> </div> </div> <div class="_none relative py-6 lg__py-12"><div class="absolute top-0 flex w-full h-full container--header--bg min-h-40 Xmax-h-44"></div><div class="container relative"> <div class="layout row layout-builder__layout"> <div class="col-12 blb-region-col" > <div class="bg-gray-50 bg-color _none block-type-basic block block-layout-builder block-inline-blockbasic block--blb"> <div id="technical" class="content"> <div class="mx-auto break-words word-wrap prose font-serif relative"> <p><strong>2. Technical Sponsorship</strong></p> <p>Technical sponsorship or co-sponsorship requires direct and substantial MagSoc involvement in the organization of the technical program of the conference. Financial liability for the conference is the sole responsibility and obligation of the conference's financial sponsors, not of MagSoc. MagSoc will not share in the surplus or loss of the conference if any, and loans will not be provided.</p> <p>The expectations of technical sponsorship are:</p> <ul> <li>The conferences are encouraged to publish in in IEEE Transactions on Magnetics or IEEE Magnetic Letter. If the conference intends to publish elsewhere, the technical sponsorship cannot be granted.</li> <li>There is a mutual scientific, technical, or strategic benefit for MagSoc and the co-sponsored conference. MagSoc will encourage members to submit papers and attend the conference.</li> <li>The scope of the conference is related to the technical areas of interest of MagSoc.</li> <li>Direct and substantial involvement by MagSoc in the organization of the technical program.</li> <li>MagSoc has no financial involvement in the conference.</li> <li>Ability to publicize the conference using MagSoc logos, mailing lists, and website.</li> <li>MagSoc will advertise the conference on its webpage.</li> <li>Conference is not allowed to use the IEEE name in the conference title, but the IEEE MagSoc logo may be used in conference publications and promotional materials.</li> <li>Conference may publish two-page digests or full papers on IEEE <em>Xplore</em></li> <li>The conference offers MagSoc an option of a free exhibit booth, exhibit table, or other means of promoting IEEE and MagSoc membership and activities during the conference.</li> <li>The CEC will select a member of MagSoc as its representative to the conference committee with the task of supervising the program and making sure that IEEE policies are followed.</li> </ul> <p>Technical (co-) sponsorship requires:</p> <ul> <li>Explicit definition of the relationship between co-sponsoring organizations in terms of an MoU. The organization that has financial sponsorship of the conference must be explicitly identified.</li> <li>Payment of a $1450 fee to IEEE. The fee could be fully or partially covered by MagSoc (budget permitting) if the conference is willing to publish conference-related papers in MagSoc journals. In exceptional cases, MagSoc can cover the fee for conferences that have a long history of collaboration with the Society regardless of plans to publish in Society journals.</li> <li>A $22 fee must be paid to IEEE by technically sponsored conferences for each extended abstract or digest published on IEEE <em>Xplore</em>. This is not applicable to full-length conference-related papers published in MagSoc journals. On agreement, MagSoc can also cover this fee.</li> </ul> <p>Procedure for technical sponsorship:</p> <ul> <li>See Sect.1, Procedure for financial sponsorship</li> <li>Conferences are obliged to prepare a short report within a month after the end of the conference. The report should highlight the main achievements and provide relevant statistics.</li> </ul> </div> </div> </div> <div class="absolute top-0 bottom-0 right-0 z-0 w-px separator"></div> </div> </div> </div> </div> <div class="bg-white bg-color _none relative py-6 lg__py-12"><div class="absolute top-0 flex w-full h-full container--header--bg min-h-40 Xmax-h-44"></div><div class="container relative"> <div class="layout row layout-builder__layout"> <div class="col-12 blb-region-col" > <div class="bg-white bg-color _none block-type-basic block block-layout-builder block-inline-blockbasic block--blb"> <div id="supported" class="content"> <div class="mx-auto break-words word-wrap prose font-serif relative"> <p><strong>3. Financially supported Conferences</strong></p> <p>“Small” conferences (typically with fewer than 200 attendees) may apply for financial or technical sponsorship or co-sponsorship as described in Sect. 1 and 2. But even without such sponsorship, small conferences can be financially supported by MagSoc with a grant of up to $5,000 USD. The value of the financial support depends on the conference format (i.e. in-person, hybrid, virtual meeting) with the largest support being offered to in-person meetings. Grants and their intended use must be approved by the MagSoc Administrative Committee and are budgeted as new initiatives.</p> <p>The expectations of financial support are:</p> <ul> <li>The scope of the conference is related to technical areas of emphasis of MagSoc.</li> <li>The grant is used for events that support the mission and strategy of MagSoc. Examples include student travel support, talk or poster awards, and diversity events (e.g., Women in Magnetism, Young Professionals). Some support for networking events (e.g., conference reception) is possible but is not a priority.</li> <li>The role and support of MagSoc are visibly acknowledged.</li> <li>A conference report that details the use of the funds is submitted to CEC within one month after the conference.</li> <li>A MagSoc officer or member (preferably an attendee of the conference) or the conference chair gives a short presentation to promote MagSoc at the conference.</li> <li>The conference may request free promotional merchandise, if available, to distribute to attendees.</li> </ul> <p>Financial support requires:</p> <ul> <li>Financial support should be requested at least 6 months before the date of the conference.</li> </ul> <p>Financial support will be prioritised for the conferences:</p> <ul> <li><strong>Publishing</strong> the conference related papers in IEEE Transactions on Magnetics or IEEE Magnetic Letter. If papers are to be published in other journals, financial support from MagSoc will be declined;</li> <li>intended to use the part of the financial support to promote IEEE membership, i.e. as covering annual IEEE membership fee for the sponsored students</li> </ul> <p>Procedure for financial support:</p> <ul> <li>First, contact the CEC Chair to request financial support using this contact form. The CEC chair will forward the request to the CEC Associate Chair for Small Conferences who will organize all ongoing correspondence.</li> <li>CEC must approve the place, date, and subject matter to be covered. CEC will consider factors that include sound financial planning, benefit to the membership, absence of conflict with other conferences, assurance of technical content quality, and protection of the IEEE brand.</li> <li>After the conference receives approval from CEC, it has to fill out the relevant financial forms (link to form) that will be provided by the CEC.</li> <li>Conferences are obliged to prepare a short report within a month after the end of the conference. The report should highlight the main achievements, provide the relevant statistics and summarize how the grant was spent.</li> </ul> </div> </div> </div> <div class="absolute top-0 bottom-0 right-0 z-0 w-px separator"></div> </div> </div> </div> </div> <div class="_none relative py-6 lg__py-12"><div class="absolute top-0 flex w-full h-full container--header--bg min-h-40 Xmax-h-44"></div><div class="container relative"> <div class="layout row layout-builder__layout"> <div class="col-12 blb-region-col" > <div class="_none block-type-basic block block-layout-builder block-inline-blockbasic block--blb"> <div id="affiliated" class="content"> <div class="mx-auto break-words word-wrap prose font-serif relative"> <p><strong>4. Affiliated Conferences</strong></p> <p>This option is for conferences that would just like to be affiliated with MagSoc (for example in advertising, making use of MagSoc endorsement) without the intention of publishing articles on IEEE <em>Xplore</em>.</p> <p>The expectations of affiliated conferences are:</p> <ul> <li>MagSoc is involved with the program committee.</li> <li>The conference is not "Technically Sponsored", i.e. there is no need to fill out IEEE forms or pay the $1450 fee.</li> <li>Even without MagSoc sponsorship, small conferences may publish, or encourage their attendees to publish, conference-related articles in IEEE Magnetics Letters at no cost to the conference or the authors. The regular journal editors manage the reviews. Conferences should contact the <a data-entity-substitution="canonical" data-entity-type="node" data-entity-uuid="2b2111c9-9b2a-445b-abcf-299b6e6cee0c" href="/contact/massimiliano-daquino" rel="noopener" target="_blank" title="Contact the Chief Editor of Magnetics Letters ">Chief Editor of Magnetics Letters </a>at least 6 months before the conference to inquire.</li> <li>Other small conferences may wish to publish conference-related<br> papers in IEEE Transactions on Magnetics ($45 USD per page (since 2024)<br> and/or in the Magnetics Society Digital Library (at no charge). Please<br> contact the <a data-entity-substitution="canonical" data-entity-type="node" data-entity-uuid="998cdc22-1d17-4fbf-b777-e75a7fc5225b" href="/contact/massimo-pasquale" rel="noopener" target="_blank" title="Contact the TransMag Conference Editor ">Transactions Conference Editor </a>at least 12 months before<br> the conference to inquire.</li> <li>Conferences are obliged to prepare a short report within a month after the end of the conference. The report should highlight the main achievements and provide the relevant statistics.</li> </ul> </div> </div> </div> <div class="_none block-type-basic block block-layout-builder block-inline-blockbasic block--blb"> <div class="content"> </div> </div> <div class="_none mt-12 block-type-basic block block-layout-builder block-inline-blockbasic block--blb"> <div class="content"> <div class="mx-auto break-words word-wrap prose font-serif relative"> <p class="text-align-center"><strong>All enquiries about small conferences should be directed to <a href="#" rel="noreferrer" data-mail-to="ynhera/ng/zntargvfz/qbg/bet" data-replace-inner="(Click to show email)" data-mail-click-link="1">(Click to show email)</a></strong></p> </div> </div> </div> <div class="absolute top-0 bottom-0 right-0 z-0 w-px separator"></div> </div> </div> </div> </div> </div> </article> </div> </div> </div> </main> </div> <button id="backtotop" x-cloak x-data="{scroll : false}" @scroll.window="document.body.scrollTop > 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