Gender Recognition and Lived Name Policy | Office of Diversity and Outreach UCSF

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block-system block-system-main-block block-"> <div class="content"> <article role="article" about="/initiatives/GRLN" typeof="schema:WebPage" class="node node--type-page node--view-mode-full"> <span property="schema:name" content="Gender Recognition and Lived Name Policy" class="rdf-meta hidden"></span> <div class="node__content"> <div class="banner-wrapper bg-tree-triple bg-right-r50 _none"><div class="w-100"> <div class="layout row layout-builder__layout"> <div class="col-12"> <div class="_none block block-layout-builder block-field-blocknodepagefield-banner-image block-nodepagefield-banner-image"> <div class="content"> <div class="field field--name-field-banner-image field--type-entity-reference field--label-hidden"> <div class="background-image" style="background-image:url('https://diversity.ucsf.edu/sites/default/files/styles/media_full/public/2023-05/grln_castro-march_banner.jpg?itok=RNf_5sPd')"></div> </div> </div> </div> </div> </div> </div></div><div class="_none"><div class="container"> <div class="layout row layout-builder__layout"> <div class="col-12"> <div class="_none block block-system block-system-breadcrumb-block block- row"> <div class="content"> <nav class="breadcrumb" role="navigation" aria-labelledby="system-breadcrumb"> <h2 id="system-breadcrumb" class="visually-hidden">Breadcrumb</h2> <ol class="list-mobile d-block d-md-none"> <li> <a href="/initiatives">Initiatives</a> </li> </ol> <ol class="list-desktop d-none d-md-block"> <li> <a href="/">Home</a> </li> <li> <a href="/initiatives">Initiatives</a> </li> <li> Gender Recognition and Lived Name Policy </li> </ol> </nav> </div> </div> </div> </div> </div></div><div class="content-wrapper _none"><div class="container"> <div class="layout row layout-builder__layout"> <div class="col-12 px-sm-0"> <div class="_none block block-layout-builder block-field-blocknodepagefield-styled-title block-nodepagefield-styled-title"> <div class="content"> <div class="clearfix text-formatted field field--name-field-styled-title field--type-text-long field--label-hidden field__item"><h1 class="text-align-center">Gender Recognition and Lived Name Policy</h1> </div> </div> </div> <div class="_none block block-layout-builder block-field-blocknodepagebody block-nodepagebody"> <div class="content"> <div property="schema:text" class="clearfix text-formatted field field--name-body field--type-text-with-summary field--label-hidden field__item"><p class="p2">At UCSF, we strive to cultivate a culture of belonging, an environment free of discrimination and harassment in which all members of our community — including transgender and nonbinary people — can thrive. We have implemented the <a href="https://policy.ucop.edu/doc/2700693/GRLN" target="_blank">UC Presidential Policy on Gender Recognition and Lived Name</a> (GRLN) to ensure that all employees, learners, patients, and affiliates are identified by their accurate gender identity and lived names. We encourage all UCSF members to live our PRIDE Values by helping to make our campus a place where everyone's gender identity is affirmed and lived names are used, recognized, and respected.</p> <p class="text-align-center"> </p> <hr /></div> </div> </div> </div> </div> </div></div><div class="_none bs-mt-4"><div class="container"> <div class="layout row layout-builder__layout"> <div class="col-12"> <div class="bg-light-grey _none block-list-of-links block-id-427 block block-layout-builder block-inline-blocklist-of-links container"> <div class="dropdown"> <h2>Information and Resources</h2> <button class="list-toggler collapsed" type="button" data-toggle="collapse" data-target="#linksCollapse" aria-controls="linksCollapse" aria-expanded="false"> Information and Resources </button> <div class="row block-content collapse" id="linksCollapse"> <div class="content"> <div class="field field--name-field-links field--type-link field--label-hidden field__items"> <div class="field__item"><a href="#requirements">Policy Requirements</a></div> <div class="field__item"><a href="#updates">Compliance Timeline and Leadership Message</a></div> <div class="field__item"><a href="/initiatives/GRLN/grln-background">About & Background</a></div> <div class="field__item"><a href="/initiatives/GRLN/team">Implementation Team & Leadership</a></div> <div class="field__item"><a href="#name-data">Managing Your Name and Data</a></div> <div class="field__item"><a href="/initiatives/GRLN/tracking-implementation">Tracking Implementation</a></div> <div class="field__item"><a href="/initiatives/GRLN/resources">Resources</a></div> <div class="field__item"><a href="https://policy.ucop.edu/doc/2700693/GRLN" target="_blank" class="temp-hide-link-2">Frequently Asked Questions</a></div> <div class="field__item"><a href="#training">Training Module</a></div> <div class="field__item"><a href="#contact" class="temp-hide-link-3">Contact</a></div> <div class="field__item"><a href="/initiatives/GRLN/grln-resources">Resources</a></div> </div> </div> </div> </div> </div> </div> </div> </div></div><div class="_none bs-mt-4"><div class="container"> <div class="layout row layout-builder__layout"> <div class="col-12"> <div class="_none block-basic block-id-431 block block-layout-builder block-inline-blockbasic" id="requirements"> <h2>Policy Requirements</h2> <div class="content"> <div class="clearfix text-formatted field field--name-body field--type-text-with-summary field--label-hidden field__item"><ol> <li> <p class="p2">At least three equally recognized gender options in university information systems — woman, man and nonbinary.</p> </li> <li> <p class="p2">Any individual entering into an academic or professional relationship with the UC may be permitted to indicate a lived name to be used in the UC system in all settings and situations that do not require a person's legal name.</p> </li> <li> <p class="p2">An efficient process for current students, faculty and staff, and for UC alumni and affiliates, to retroactively amend their gender designations.</p> </li> </ol> <p class="text-align-center" style="margin-top:40px;"><a class="red-colored-button teal-colored-button" href="https://policy.ucop.edu/doc/2700693/GRLN" rel=" noopener" target="_blank">READ THE POLICY</a></p> <p> </p> <hr /></div> </div> </div> </div> </div> </div></div><div class="_none bs-mt-4"><div class="container"> <div class="layout row layout-builder__layout"> <div class="col-12"> <div class="_none block-basic block-id-435 block block-layout-builder block-inline-blockbasic" id="updates"> <h2>Compliance Timeline and Leadership Message</h2> <div class="content"> <div class="clearfix text-formatted field field--name-body field--type-text-with-summary field--label-hidden field__item"> <p class="text-align-center"><span style="font-size:22px;"><a class="not-underline-link" href="/sites/default/files/2024-07/Timeline_of_Technology_Systems_Updated_with_Lived_Name_July_2024.pdf" target="_blank">Timeline for Technology Systems Lived Name Updates <i class="material-icons">launch</i></a></span></p> <p class="text-align-center"><span style="font-size:22px;"><a class="not-underline-link" href="https://chancellor.ucsf.edu/blog/gender-recognition-and-lived-name-policy" target="_blank">GRLN – UCSF Leadership Message <i class="material-icons">launch</i></a></span></p> <p> </p> <hr /></div> </div> </div> </div> </div> </div></div><div class="_none bs-mt-4"><div class="container"> <div class="layout row layout-builder__layout"> <div class="col-12"> <div class="_none block-basic block-id-436 block block-layout-builder block-inline-blockbasic" id="name-data"> <h2>Managing Your Name & Data</h2> <div class="content"> <div class="clearfix text-formatted field field--name-body field--type-text-with-summary field--label-hidden field__item"><p><span style="font-size:18px;">This section is for members of the USCF community who wish to have a lived name used in university systems for display and/or used by university staff. With the implementation of the GRLN policy, your lived name should be displayed and used across all university systems and documents unless a legal name is required. Please note that while most systems can accommodate the GRLN Policy, a small number are still working to complete their changes.</span></p> <p><span style="font-size:18px;">Names are collected and updated in several main systems that flow to campus systems. Please see below for instructions on updating your name in these systems to the name you wish to be used and displayed when interacting with others on campus.</span></p> <p> </p> </div> </div> </div> <div class="_none custom-accordion block-accordion block-id-438 block block-layout-builder block-inline-blockaccordion"> <div class="content"> <div class="field field--name-field-accordion-item field--type-entity-reference-revisions field--label-hidden field__items"> <div id="item-587" class="field__item"> <button class="accordion-toggler" type="button" data-toggle="collapse" data-target="#accordionCollapse-587" aria-controls="accordionCollapse-587" aria-expanded="false"> <span class="acc-label h5"> <div class="field field--name-field-title field--type-string field--label-hidden field__item">Changing or updating your name</div> </span> </button> <div class="paragraph collapse paragraph--type--accordion-item paragraph--view-mode--default" id="accordionCollapse-587"> <div class="clearfix text-formatted field field--name-field-description field--type-text-long field--label-hidden field__item"><p>Please review all steps below. Some people may need to complete more than one of the steps below to update a lived name across all systems they are in.</p> <hr style="float:left; width:100%; margin:18px auto;" /> <p style="font-size:18px;"><strong>I am a...</strong></p> <div class="lite-weight-dropdown"> <p><a class="lwdd-link" href="javascript:void(0);">Current Student</a></p> <div class="lwdd-content"> <p>Students: update your name via the <a href="https://saa.ucsf.edu/studentportal/" target="_blank">student portal</a> managed by the Office of the Registrar.  More information about name changes with the Office of the Registrar can be found <a href="https://registrar.ucsf.edu/student-records/preferred" target="_blank">here</a>.</p> </div> </div> <div class="lite-weight-dropdown"> <p><a class="lwdd-link" href="javascript:void(0);">Current employee (Faculty or Staff)</a></p> <div class="lwdd-content"> <ol> <li>Log into <a href="https://ucpath.universityofcalifornia.edu/home" target="_blank">UCPath Online</a></li> <li>Select <strong>Employee Actions > Personal Information > Personal Information Summary</strong></li> <li>In the Legal Name/Name section, select the <strong>arrow</strong> to expand the box</li> <li>Select your name to edit</li> <li>Click on the <strong>Edit Legal Name/Name</strong> grey button to edit</li> <li>Enter your information and click <strong>Ok</strong></li> <li>Click <strong>Submit</strong></li> </ol> </div> </div> <div class="lite-weight-dropdown"> <p><a class="lwdd-link" href="javascript:void(0);">Affiliate</a></p> <div class="lwdd-content"> <p><strong>UCSF Affiliates (Vendors, Guests, Contractors, Volunteers, etc.)</strong><br /> Update your lived name via the <a href="https://directory.ucsf.edu/" target="_blank">UCSF Directory</a> managed by the UCSF Identity Access Management team.</p> <ol> <li>Go to <a href="https://directory.ucsf.edu/" target="_blank">https://directory.ucsf.edu/</a></li> <li>Click on the <strong>Edit My Record</strong> on the upper right corner</li> <li>In your profile, update your Lived Name and click <strong>Save Changes</strong></li> </ol> <p><strong>Benioff Children's Hospital Oakland Affiliates</strong><br /> Update your name via the <a href="https://app.smartsheet.com/b/form/a2ef93a2bf784b48b393be56cff4be4b" target="_blank">Change of Employee Information form</a> managed by BCH Oakland HR. You can email <a href="/cdn-cgi/l/email-protection#83c1c0cbccc2c8cbf6eee2edd1e6f0ecf6f1e0e6f0c3f6e0f0e5ade6e7f6"><span class="__cf_email__" data-cfemail="216362696e606a69544c404f7344524e545342445261544252470f444554">[email protected]</span></a> for questions about the lived name change request.</p> </div> </div> <p> </p> </div> </div> </div> <div id="item-631" class="field__item"> <button class="accordion-toggler" type="button" data-toggle="collapse" data-target="#accordionCollapse-631" aria-controls="accordionCollapse-631" aria-expanded="false"> <span class="acc-label h5"> <div class="field field--name-field-title field--type-string field--label-hidden field__item">FAQs Regarding Lived Name</div> </span> </button> <div class="paragraph collapse paragraph--type--accordion-item paragraph--view-mode--default" id="accordionCollapse-631"> <div class="clearfix text-formatted field field--name-field-description field--type-text-long field--label-hidden field__item"><div class="lite-weight-dropdown"> <p><a class="lwdd-link" href="javascript:void(0);">I think my department, unit or division needs to make some changes to ensure we are being inclusive and recognizing all genders. What should I do?</a></p> <div class="lwdd-content"> <ul> <li>Reach out to your supervisor and inform them of your concern.</li> <li>Assess areas where gender and legal names are currently being used.</li> <li>Determine what steps might need to be implemented to ensure a non-binary gender option is available and that lived name is used instead of legal name. This might entail updating systems, reformatting reports, including a non-binary option in surveys and assessments, and/or require training for frontline staff to ensure appropriate implementation of inclusive policies and customer service practices.</li> <li>If you need support on how to interpret and implement the policy, reach out to the GRLN implementation team at <a href="/cdn-cgi/l/email-protection#751207191b35001606135b101100"><span class="__cf_email__" data-cfemail="6a0d1806042a1f09190c440f0e1f">[email protected]</span></a> for a consultation.</li> </ul> </div> </div> <div class="lite-weight-dropdown"> <p><a class="lwdd-link" href="javascript:void(0);">How can I be respectful in the use of personal pronouns?</a></p> <div class="lwdd-content"> <ul> <li>It is important to understand and use personal pronouns appropriately. The binary pronouns ‘he/him’ and ‘she/her’ do not apply to all people, and with the Gender Recognition Act, the state of California now recognizes non-binary as a third gender option. Non-binary individuals may use non-binary pronouns such as ‘they/them,’ or multiple pronouns such as ‘she/they’ or ‘he/they.’ Making assumptions about a person’s gender identity may lead to using  incorrect pronouns and/or otherwise make an individual feel that they do not belong by questioning their lived or legal identity. It is therefore important to avoid making assumptions about a person’s gender by asking for, paying attention to, and respecting one another’s personal pronouns</li> <li>Resources: <ul> <li><a href="https://lgbt.ucsf.edu/pronounsmatter" target="_blank">https://lgbt.ucsf.edu/pronounsmatter</a></li> <li><a href="https://diversitybch.ucsf.edu/pronouns-matter" target="_blank">https://diversitybch.ucsf.edu/pronouns-matter</a></li> </ul> </li> </ul> </div> </div> <div class="lite-weight-dropdown"> <p><a class="lwdd-link" href="javascript:void(0);">What is the difference between a lived name, preferred name, and nickname?</a></p> <div class="lwdd-content"> <p>Lived names are specifically a name that a person chooses, that they are consciously choosing, as how they want to be referred to. University policy requires staff, faculty, and students to respect and use one another’s lived names, and in most cases prohibits the disclosure of legal name (if different). Failure to use lived name, and/or inappropriate disclosure or use of legal name may constitute non-compliance with University privacy, personnel, academic, and student policies, and result in corrective action. There are many reasons why someone may use a lived name, including, but not limited to: their lived name better reflects their gender identity, their lived name reflects a cultural, religious, or familial preference or practice, or they want to distinguish themselves from someone with a similar name. Preferred names and nicknames can be shortened, alternate or variations of legal names. The use of nick names, or any other type of name beyond legal and lived name, is not part of the GRLN policy. In general, the difference is that a person’s lived name is the name they are choosing to go by.</p> </div> </div> <div class="lite-weight-dropdown"> <p><a class="lwdd-link" href="javascript:void(0);">What should I do if someone in our community continues to use my legal name instead of my lived name?</a></p> <div class="lwdd-content">Persons experiencing noncompliance or harassment concerning the usage of their gender identity or lived name should contact <a href="https://ophd.ucsf.edu/complaints" target="_blank">Office for the Prevention of Harassment and Discrimination.</a></div> </div> <div class="lite-weight-dropdown"> <p><a class="lwdd-link" href="javascript:void(0);">Who should I contact if I’m having issues with updating my lived name?</a></p> <div class="lwdd-content"> <p>If you’re having issues with updating your lived name, submit a <a href="https://ucsf.service-now.com/ucsfit?id=ucsf_index" target="_blank">ticket to IT</a>.</p> </div> </div> <p> </p> </div> </div> </div> <div id="item-632" class="field__item"> <button class="accordion-toggler" type="button" data-toggle="collapse" data-target="#accordionCollapse-632" aria-controls="accordionCollapse-632" aria-expanded="false"> <span class="acc-label h5"> <div class="field field--name-field-title field--type-string field--label-hidden field__item">Changing or updating your gender marker and sexual orientation</div> </span> </button> <div class="paragraph collapse paragraph--type--accordion-item paragraph--view-mode--default" id="accordionCollapse-632"> <div class="clearfix text-formatted field field--name-field-description field--type-text-long field--label-hidden field__item"><p>Please review all steps below. Some people may need to complete more than one of the steps below to update gender identity and sexual orientation across all systems they are in.</p> <ul> <li>Students: update your gender identity and sexual orientation with the Office of the Registrar.</li> </ul> <ul> <li>Employees: <ol> <li>Log into <a href="https://ucpath.universityofcalifornia.edu/home" target="_blank">UCPath Online</a></li> <li>Select <strong>Employee Actions > Personal Information > Gender Identity and Sexual Orientation</strong></li> <li>Select your gender identity and sexual orientation and click "Save"</li> </ol> </li> </ul> <p> </p> </div> </div> </div> </div> </div> </div> <div class="_none block-basic block-id-439 block block-layout-builder block-inline-blockbasic"> <div class="content"> <div class="clearfix text-formatted field field--name-body field--type-text-with-summary field--label-hidden field__item"><p> </p> <hr /></div> </div> </div> </div> </div> </div></div><div class="_none bs-mt-4"><div class="container"> <div class="layout row layout-builder__layout"> <div class="col-12"> <div class="_none block-basic block-id-433 block block-layout-builder block-inline-blockbasic" id="training"> <h2>Training Module</h2> <div class="content"> <div class="clearfix text-formatted field field--name-body field--type-text-with-summary field--label-hidden field__item"><p class="p2">Training and education play a critical role in supporting the GRLN policy.</p> <p class="p2">To help build awareness and understanding of gender diversity, UCSF offers an online training module to introduce faculty, staff and learners to terms and concepts related to gender and nonbinary identities, as well as best practices for name, pronoun, and title usage. (Note: MyAccess login required.)</p> <p class="p2">Please note that all staff with access to legal name and/or gender data through any application are required to take the online “UC Gender Recognition and Lived Name: An Introduction to Gender Awareness” training (link below).</p> <p class="text-align-center" style="margin-top:40px;"><a class="red-colored-button teal-colored-button" href="https://courses.learning.ucsf.edu/?eCourse=652830" rel=" noopener" target="_blank">TAKE THE TRAINING</a></p> <p> </p> <hr /></div> </div> </div> </div> </div> </div></div><div class="next-steps-block _none bs-mt-4"><div class="container"> <div class="layout row layout-builder__layout"> <div class="col-12"> <div class="_none block-column-cta-list block-id-434 block block-layout-builder block-inline-blockcolumn-cta-list" id="contact"> <h2>Stay Informed and Take Action</h2> <div class="content"> <div class="row field field--name-field-column-item field--type-entity-reference-revisions field--label-hidden field__items"> <div class="col-md-6 parent_item field__item"> <div class="paragraph paragraph--type--image-and-cta paragraph--view-mode--default"> <div class="field field--name-field-image field--type-entity-reference field--label-hidden field__item"><article class="media media--type-image media--view-mode-image-tiny"> <div class="field field--name-field-media-image field--type-image field--label-visually_hidden"> <div class="field__label visually-hidden">Image</div> <div class="field__item"> <img src="/sites/default/files/styles/media_tiny/public/2023-05/people-material-icon.png?itok=-hpC7P6w" width="92" height="92" alt="Training" loading="lazy" typeof="foaf:Image" class="img-fluid image-style-media-tiny" /> </div> </div> </article> </div> <div class="clearfix text-formatted field field--name-field-description field--type-text-long field--label-hidden field__item"><p>Would you like a training or consultation?</p> </div> <div class="field field--name-field-cta field--type-link field--label-hidden field__item"><a href="https://ucsf.co1.qualtrics.com/jfe/form/SV_dcGqEvz9OUG3nim" target="_blank">REQUEST</a></div> </div> </div> <div class="col-md-6 parent_item field__item"> <div class="paragraph paragraph--type--image-and-cta paragraph--view-mode--default"> <div class="field field--name-field-image field--type-entity-reference field--label-hidden field__item"><article class="media media--type-image media--view-mode-image-tiny"> <div class="field field--name-field-media-image field--type-image field--label-visually_hidden"> <div class="field__label visually-hidden">Image</div> <div class="field__item"> <img src="/sites/default/files/styles/media_tiny/public/2021-05/icon-contact_support.png?itok=cxYjkrJj" width="76" height="92" alt="Contact support icon" loading="lazy" typeof="foaf:Image" class="img-fluid image-style-media-tiny" /> </div> </div> </article> </div> <div class="clearfix text-formatted field field--name-field-description field--type-text-long 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