Noncompeting Application Requirements | Agency for Healthcare Research and Quality

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<div class="row"> <div class="col-md-12 text-right addthis_toolbox"> <div class="addtoany-toolbox"> <h2 class="addtoany-header">SHARE:</h2> <div class="block block-addtoany block-addtoany-block"> <div class="content"> <span class="a2a_kit a2a_kit_size_16 addtoany_list" data-a2a-url="https://www.ahrq.gov/funding/grant-mgmt/noncomp.html" data-a2a-title="Noncompeting Application Requirements"><a class="a2a_button_facebook"><img src="/themes/custom/ahrq_bootstrap_barrio/pattern-lab/source/images/theme_core/share_icons/facebook-tiny.png" border="0" alt="Facebook"></a><a class="a2a_button_twitter"><img src="/themes/custom/ahrq_bootstrap_barrio/pattern-lab/source/images/theme_core/share_icons/twitter-tiny.png" border="0" alt="Twitter"></a><a class="a2a_button_email"><img src="/themes/custom/ahrq_bootstrap_barrio/pattern-lab/source/images/theme_core/share_icons/envelope-tiny.png" border="0" alt="Email AHRQ"></a><a class="a2a_button_print"><img 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data-drupal-link-system-path="node/233199">Grants by State</a> </li> <li class="dropdown-item sbf-level-two"> <a href="/funding/grant-mgmt/nces.html" data-drupal-link-system-path="node/232776">No鈥怌ost Extensions (NCEs)</a> </li> </ul> </li> <li class="nav-item sbf-level-one"> <a href="/funding/contracts/index.html" class="nav-link" data-drupal-link-system-path="node/198507">Contracts</a> </li> </ul> </div> </div> <div class="subnav-2-cols col-sm-8 col-md-9"> <div id="main-content"></div> <article about="/funding/grant-mgmt/noncomp.html" typeof="schema:WebPage" class="node node--type-page node--view-mode-full clearfix"> <div class="node__content clearfix"> <div class="main-content-no-sb2"> <h1 class="node__title"> <span property="schema:name" class="field field--name-title field--type-string field--label-hidden">Noncompeting Application Requirements</span> </h1> <div class="pager-wrap"> </div> <div class="field field--name-field-description field--type-string-long field--label-hidden field__item">Grant applications selected for funding by the Agency for Healthcare Research and Quality (AHRQ) are funded in annual increments known as "budget periods" based on the needs articulated in the competing application and as approved by the Agency. A small number of AHRQ grants are multi-year funded (MYF) awards (awards in which the budget period and project period are the same and are longer than 12 months). For all AHRQ awards, continued support after the first twelve months requires the annual submission of a financial assistance request in the form of a progress report or noncompeting continuation application.</div> <div property="schema:text" class="clearfix text-formatted field field--name-body field--type-text-with-summary field--label-hidden field__item"><h2><a id="Contents" name="Contents"></a>Contents</h2> <p><a href="#Forms">Forms</a><br> <a href="#Application">Application Contents</a><br> <a href="#Date">Date of Submission</a><br> <a href="#Send">Where to Send the Application</a><br> <a href="#Inquiries">Inquiries</a></p> <h2><a id="Forms" name="Forms"></a>Forms</h2> <p>All AHRQ grantees, <strong>except</strong> recipients of multi-year funded (MYF) awards (awards in which the budget period and project period are the same and are longer than 12 months), must use the Research Performance Project Report (RPPR) for progress reports submitted January 1, 2015 and beyond. Prior to January 1, 2015, the paper PHS 2590 will continue to be accepted. Recipients of MYF awards will continue to submit paper PHS 2590 Non-Competing Continuation Progress Reports, rather than RPPRs, until instructed otherwise.</p> <p>The RPPR is a module in the eRA Commons system. Grantees may access the RPPR by using the Status page in eRA Commons, and selecting the Tab "List of Applications/Grants." The far right column entitled "Action" on the resulting table will include an RPPR link. Select the RPPR or look at the grant info page to see the due date. The SO/AO may select "Pending Progress Report" from the Status page to determine progress report due dates. The <em>RPPR Instruction Guide</em> (<a href="http://grants.nih.gov/grants/rppr/rppr_instruction_guide.pdf">PDF File</a>, 4 MB) is available on the NIH RPPR Web page under <a href="http://grants.nih.gov/grants/rppr/index.htm#resources">Resources</a>. Most AHRQ RPPR instructions that differ from those of NIH are noted in the instructions and on this page.</p> <p>Recipients of MYF awards must submit a complete <a href="http://grants.nih.gov/grants/funding/2590/2590.htm">PHS 2590</a> Non-competing Continuation Progress Report for each 12 month funding period using the instructions under Application Contents below.</p> <p><strong>AHRQ does NOT utilize the NIH Streamlined Noncompeting Award Process (SNAP).</strong></p> <p><a href="#Contents">Return to Contents</a></p> <h2><a id="Application" name="Application"></a>Application Contents</h2> <p><strong>RPPR:</strong> Grantees completing the electronic RPPR are to follow the <em>NIH and Other PHS Agency Research Performance Progress Report (RPPR) Instruction Guide</em> (<a href="http://grants.nih.gov/grants/rppr/rppr_instruction_guide.pdf">PDF File</a>, 4 MB). Most AHRQ requirements that differ from NIH requirements are specified in the RPPR Instruction Guide and below:</p> <ol> <li>Total costs (direct and indirect) should not exceed the committed level listed on the current Notice of Award for the upcoming budget period. A detailed budget is required because AHRQ does not utilize the NIH SNAP process. If consortia are involved, include a detailed budget for each.</li> <li>For To-Be-Named (TBN) position(s) in the upcoming budget period that were also To-Be-Named in the application for the current budget period, provide the following information in the budget justification: <ul> <li>The reason the position remains unfilled.</li> <li>The impact on the project of the continued vacancy.</li> <li>The anticipated date the position will be filled.</li> </ul> <p>AHRQ may adjust the level of funding if a TBN position remains unfilled.</p> </li> <li>Information concerning the level of unexpended funds is critical to the review of the continuation application and funding decision. <strong>The response to question G.10.a. is automatically set to "yes" for an AHRQ award</strong> because AHRQ grantees must provide the estimated cumulative total cost dollar amount of any unobligated balance that is anticipated, regardless of whether the percentage of unobligated funds is over or under 25%. Consider this issue carefully in consultation with your accounting office. If the estimated unobligated balance exceeds 25% of the current year鈥檚 total approved budget, in G.10.b provide an explanation of why this significant balance remains. If the estimated cumulative total cost dollar amount of the unobligated balance is $0, enter "0" in G.10.a. If the estimated cumulative total cost dollar amount of the unobligated balance is less than 25%, enter "N/A" in G.10.b. Reminder: Grants that do not have automatic carry over authority must submit a prior approval request to AHRQ (see instruction in HHS Grants Policy Statement, Part II, Prior Approval Requirements). <strong>Statements in the application about the estimated unobligated balance should not differ significantly from actual expenditures shown on the Federal Financial Report submitted after the end of the current budget period.</strong></li> <li>Grantees submitting an RPPR for a T32 should consult their AHRQ Program Official for additional requirements.</li> </ol> <p><strong>PHS 2590:</strong> Grantees with MYF awards (awards in which the budget period and project period are the same and are longer than 12 months) must submit a <strong>complete </strong>PHS 2590 Non-competing Continuation Progress Report, following the instructions at <a href="http://grants.nih.gov/grants/funding/2590/2590.htm">http://grants.nih.gov/grants/funding/2590/2590.htm</a>, including:</p> <ol> <li>Budget, as described in Section 2.2, including separate budget pages (form page 2) for any 3rd parties, such as participating consortium/contractual organizations.</li> <li>Budget justification, as appropriate, on form page 3 (see item 2 below).</li> <li>Other support for key personnel.</li> <li>Progress report summary (form page 5).</li> <li>Checklist (form page 6).</li> </ol> <p>Also, note that:</p> <ol> <li>The total costs (direct and indirect) should not exceed the committed level listed on the current Notice of Award for the upcoming funding period. Follow the PHS 2590 instructions when preparing the budget.</li> <li>For To-Be-Named (TBN) position(s) in the upcoming budget period that were also To-Be-Named in the application for the current budget period, provide the following information in the budget justification: <ul> <li>The reason the position remains unfilled.</li> <li>The impact on the project of the continued vacancy.</li> <li>The anticipated date the position will be filled.</li> </ul> <p>AHRQ may adjust the level of funding if a TBN position remains unfilled.</p> </li> <li>Information concerning the level of unexpended funds is critical to the review of the continuation application and funding decision. Include an estimated cumulative total cost dollar amount of the unobligated balance regardless of whether the anticipated percentage of unexpended funds is over or under 25 percent. Consider this issue carefully in consultation with your accounting office. <strong>Statements in the application about the estimated unobligated balance should not differ significantly from actual expenditures shown on the Federal Financial Report submitted after the end of the current budget period.</strong></li> <li>At the time of application, make every attempt to include IRB certification that is within 12 months of the upcoming budget period start date. This may require rescheduling IRB review, but it is important in order that the award is not delayed.</li> <li>Follow the PHS 2590 instructions (disregard the two page limit) in preparing the progress report. Consult with your program official if there are any questions about what should be included in the progress report.</li> <li>If the current grant is based upon a competing application that was submitted on or after October 1, 2003, it is required that the progress report include information regarding progress related to the inclusion of AHRQ priority populations (go to <a href="http://grants.nih.gov/grants/guide/notice-files/NOT-HS-03-010.html">http://grants.nih.gov/grants/guide/notice-files/NOT-HS-03-010.html</a> for AHRQ's Policy on the Inclusion of Priority Populations in Research). AHRQ program staff will monitor inclusion of priority populations in the project, including the extent to which actual recruitment and retention of subjects is consistent with the recruitment plan proposed in the initial grant application. If recruitment is lower than expected, discuss steps to be taken to reach the anticipated recruitment levels. There is no pre-specified format for this report, though a narrative accompanied by a table showing anticipated vs. actual recruitment may be appropriate. Please clearly label this section of the progress report.</li> </ol> <p><a href="#Contents">Return to Contents</a></p> <h2><a id="Date" name="Date"></a>Date of Submission</h2> <p>To ensure a timely award, the RPPR or PHS 2590 continuation application is to be submitted to AHRQ three (3) months before the anniversary of the award. For example, for a non-MYF FY2014 award with a start date of 2/1/14, the annual progress report is due 11/1/14 (i.e., three months before the FY2015 budget period start date (i.e., anniversary date) of 2/1/15. For a MYF FY2014 award with a start date of 2/1/14, the PHS 2590 is due 11/1/14 (i.e. three months before the start of the next 12 month funding period, which begins 2/1/15).Late applications will jeopardize continued funding, especially if late applications are submitted after July 1. For non-MYF awards, non-competing awards must be made from consecutive Fiscal Year appropriations, otherwise funding will end.</p> <p><a href="#Contents">Return to Contents</a></p> <h2><a id="Send" name="Send"></a>Where to Send the Application</h2> <p><strong>RPPRs</strong> are submitted electronically using the eRA RPPR module.</p> <p><strong>PHS 2590 Noncompeting Continuation Progress Reports</strong> are submitted:</p> <ul> <li>As a PDF copy of the PHS 2590, emailed to the assigned AHRQ Grants Management Specialist (GMS) named on the most recent Notice of Award, with a cc to: <a href="mailto:GrantAwards@ahrq.hhs.gov">GrantAwards@ahrq.hhs.gov</a>. <p><strong>NOTE</strong>: Please do not cc the assigned AHRQ Program Official (PO) when sending the PHS 2590 via email as the GMS must conduct an initial review to determine that the submitted application appears to be complete before forwarding it to the PO for review and recommendation.</p> </li> <li><strong>OR</strong> can be mailed to: <p>Chief Grants Management Officer<br> OMS/Division of Grants Management<br> Agency for Healthcare Research and Quality<br> 5600 Fishers Lane<br> Rockville, MD 20857<br> Phone: (301) 427-1447</p> </li> </ul> <p><strong>DO NOT MAIL 2590s for AHRQ grants to the NIH Division of Central Grants Processing in Bethesda, MD. This will substantially delay processing of the application.</strong></p> <p><a href="#Contents">Return to Contents</a></p> <h2><a id="Inquiries" name="Inquiries"></a>Inquiries</h2> <p>If you have any questions, do not hesitate to telephone the Grants Management Specialist or the Project Officer assigned to your grant as listed on the current Notice of Award.</p> <p><a href="#Contents">Return to Contents</a></p> </div> <div class="pager-wrap"> </div> </div> </div> </article> </div> </div> </div> <div class="row"> <div class="col-md-12 col-sm-12 text-right"> <section class="row region region-citation"> <div id="block-citation" class="block block-ahrq block-citation"> <div class="content"> <div id="created-reviewed-citation" class="pad-bottom-sections"> <div id="page-reviewed" class="body-copy-italic">Page last reviewed November 2015 </div> <div id="page-created" class="body-copy-italic">Page originally created June 2005</div> </div> <div id="citation"> <div class="twocolordiv"> <div class="twocolordiv-content"> <p> <span class="citation-hdr">Internet Citation:</span> Noncompeting Application Requirements. 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Noncompeting Application Requirements | Agency for Healthcare Research and Quality