Did You Know?

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<li><a href="/topics/suicide.cfm">Suicide Prevention</a></li> <li><a href="/topics/tbi.cfm">Traumatic Brain Injury (TBI) </a></li> <li><a href="/topics/vietnam.cfm">Vietnam Veterans</a></li> <li><a href="/topics/visionloss.cfm">Vision Loss</a></li> <li><a href="/topics/womens_health.cfm">Women's Health</a></li> </ul> </li> <li><a href="#"><span></span>For Veterans</a> <ul class="sub-menu"> <li><a href="/for_veterans/default.cfm">Joining a Research Study</a></li> <li><a href="/for_veterans/volunteering-faq.cfm">Research Participation FAQ</a></li> <li><a href="/for_veterans/safeguarding_vets.cfm">Safeguarding Information</a></li> <li><a href="/for_veterans/find_studies.cfm">Find VA-sponsored clinical trials near you</a> </li> <li><a href="#"><span></span>VA Research in Action</a> <ul class="sub-sub-menu"> <li><a href="/research_in_action/default.cfm">All Summaries</a></li> </ul> </li> </ul> </li> <li><a href="#"><span></span>For VA Research Community</a> <ul class="sub-menu"> <li><a 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href="/resources/policies/outside_compensation.cfm">Outside Compensation</a></li> <li><a href="/resources/policies/handbooks.cfm">ORD Program Guides, VHA Directives, Handbooks</a></li> <li><a href="/resources/policies/pub_notice.cfm">Publication Notification</a></li> <li><a href="/resources/policies/public_access.cfm">NIH Manuscript Submission for VA Investigators</a></li> </ul> </li> <li><a href="/resources/centralized_positions.cfm">Centralized Positions (GS-14 & Above)</a></li> <li><a href="/resources/RPPR.cfm">Federal-wide Research Performance Progress Report</a></li> <li><a href="/resources/ssn.cfm">SSN Data Requests</a></li> <li><a href="/resources/oasc.cfm">Conducting Staff Surveys</a></li> <li><a href="/resources/sig.cfm">Special Interest Groups</a></li> <li><a href="/resources/va-npc-affiliate-toolkit.cfm">VA/NPC/Affiliate Collaboration Toolkit</a></li> <li><a href="#"><span></span>ORD Admin Resources</a> <ul class="sub-sub-menu"> <li><a href="/resources/ORD_Admin/default.cfm">Admin Resources Home</a></li> <li><a href="/resources/ORD_Admin/ord_contacts.cfm">Central Office Contacts</a></li> <li><a href="/resources/ORD_Admin/clinical_trials.cfm">Clinical Trials Registration and Submission</a></li> <li><a href="/resources/ORD_Admin/congressional_info.cfm">Congressional Requests</a></li> <li><a href="/resources/ORD_Admin/field_conference.cfm">Field Conference Calls</a></li> <li><a href="/resources/frac/default.cfm">Field Research Advisory Committee</a></li> </ul> </li> </ul> </nav> </div>   <div id="left-col-content"> </div>   </div>   <div id="innerContentWrapper" style="position: relative; "> <div class="clear"></div> <span style="position:absolute;"><a name="main-content" id="main-content"></a></span> <div class="clear"></div> <div id="tier4innerContent" style="border:0px solid green;">  <h2 class="page-title">Did You Know? </h2>  <div style="width:350; float:left"> <ul> <li><a href="#sandbox">Best Practice Sandbox</a></li> <li><a href="#coi">COI Module</a></li> <li><a href="#recusal">Committee Member Recusal Function</a></li> <li><a href="#data-curation">Data Curation Email Notification</a></li> <li><a href="#findpro">Find Pro</a></li> <li><a href="#irbnet">IRBNet Configuration Notifications</a></li> <li><a href="#isso">ISSO and PO Reviewer Designations</a></li> <li><a href="#wizards">New Wizards</a></li> <li><a href="#research-reviews">Office of Research Reviews</a></li> <li><a href="#outside-compensation">Outside Compensation Reporting</a></li> <li><a href="#po">Privacy Officer Guidance</a></li> <li><a href="#cover-sheet">Project Cover Sheet Update</a></li> <li><a href="#rco">RCO Module</a></li> </ul> </div> <div style="width:350; float:right"> <ul> <li><a href="#research-admin">Research Administration Workspace</a></li> <li><a href="#team-tracking">Study Team Tracking</a></li> <li><a href="#tms">TMS Integration</a></li> <li><a href="#vacirb">VA Central IRB</a></li> <li><a href="#survey">VAIRRS Data Evaluation Survey</a></li> <li><a href="#distribution-subscription">VAIRRS Distribution Subscription List</a></li> <li><a href="#end-user">VAIRRS End User Support Program</a></li> <li><a href="#library">VAIRRS Library Updates</a></li> <li><a href="#mentor">VAIRRS Mentor Program</a></li> <li><a href="#studies">VAIRRS Multi-Site and Expired Studies Data Validation</a></li> <li><a href="#prepub">VAIRRS Pre-Publication Notification Pilot</a></li> <li><a href="#strategic">VAIRRS Strategic Advisory Council</a></li> <li><a href="#university">VAIRRS University</a></li> </ul> </div> <img src=" /images/VAIRRS-Project-Cover-Sheet-update.png" width="700" height="140" alt="VAIRRS Project Cover Sheet Update" id="cover-sheet"/> <p>The revised Project Cover Sheet (PCS) wizard is available in the IRBNet sandbox the week of December 11. The <a href="https://dvagov.sharepoint.com/:w:/r/sites/VHAORPPE/VAIRRS/_layouts/15/Doc.aspx?sourcedoc=%7B69473E57-7FB1-4684-AF30-3C9473EC29A4%7D&file=VA%20-%20Project%20Cover%20Sheet%202023-10-24%20CLEAN.docx&action=default&mobileredirect=true" target="_blank">updated wizard outline</a> (VA network access only) is posted on the VAIRRS SharePoint portal under the ORPP&E Standard Form Library menu option. The VA Project Lead/Principal Investigator and Additional Project Personnel sections <u>moved to the Study Team Tracking wizard</u>. The IRB of Record Type will appear for all studies that select "Data and/or biospecimens from living human individuals." On the PCS PDF both the "Funding Source Code" and the "Funding Source Code - Other" response will now appear.</p> <p>Study teams <strong>will not </strong>be required to update previous PCS submissions <strong>unless there has been a change to the study</strong>.</p> <p align="right"><a href="#top" title="return to the top">⇪</a></p> <br> <hr><br> <img src=" /images/VAIRRS-IRBNet-Configuration-Notifications.png" width="700" height="140" alt=" IRBNet Configuration Notifications" id="irbnet"/> <p>The auto-generated notifications can be customized for your site. Please contact IRBNet Support at <a href="mailto:govsupport@irbnet.org">govsupport@irbnet.org</a> for more information. </p> <p align="right"><a href="#top" title="return to the top">⇪</a></p> <br> <hr><br> <img src=" /images/VAIRRS-Recusal-Function.png" width="700" height="140" alt=" Committee Member Recusal Function " id="recusal"/> <p>Recusals can be noted on the Reviews and Minutes page. Under the Voting section, you can add or remove recused committee members, and the recused members will be recorded in the minutes. </p> <p align="right"><a href="#top" title="return to the top">⇪</a></p> <br> <hr><br> <img src=" /images/VAIRRS-Library-Header.png" width="700" height="140" alt="VAIRRS Library Updates" id="library"/> <p>VAIRRS approved the following request during the October Change Control Board (CCB) meeting:</p> <p><em>A new form for reviewers, “3.7R Reportable Events Checklist,” was added to the RDC Committee Form Library in IRBNet and on </em></p> <p align="right"><a href="#top" title="return to the top">⇪</a></p> <br> <hr><br> <img src=" /images/VAIRRS-Strategic-Advisory-Council.png" width="700" height="140" alt="VAIRRS Strategic Advisory Council " id="strategic"/> <p> The VAIRRS Strategic Advisory Council (VSAC) recently met to review current personnel tracking processes. The VSAC determined personnel tracking should occur separately from project coversheet tracking. This will provide a more efficient means of updating study personnel and associated training requirements. The VAIRRS team is working on a draft personnel tracking form. We will provide further updates as development progresses. </p> <img src=" /images/VAIRRS-RCO-Module.png" width="700" height="140" alt="RCO Module" id="rco"/> <p>The COI and RCO Modules are available for all facilities to use. If your facility is interested in adopting either module, please reach out to IRBNet Support at <a href="mailto:govsupport@irbnet.org">govsupport@irbnet.org</a>.</p> <img src="/images/VAIRRS_Central_IRB.png" width="700" height="140" alt="VA Central IRB" id="vacirb"/> <p>The VA Central IRB has released an update to submission processes and forms pertaining to the following:</p> <ol> <li>Coordinating Center Submission Process</li> <li>New Form 110 Research Supplement</li> <li>New PI and LSI Submission Checklists</li> <li>Revised Form 103 Request for Privacy Review and Waiver of HIPAA Authorization</li> </ol> <p>Please review the <a href="https://content.govdelivery.com/attachments/USVHA/2024/09/17/file_attachments/3001088/Summary%20of%20Changes%20-%20CIRB%20Forms%20and%20Processes%2009.11.2024.pdf" target="_blank">VA Central IRB Summary</a> for more details on the changes.</p> <p>For more detailed information regarding these changes, we also invite you to watch the recording of the <a href=" /programs/epros/education/webinars/session_archive.cfm?RecordID=247964&Date09112024">VA Central IRB updates webinar</a>.</p> <p>The forms and guidance documents have been posted in the VA Central IRB IRBNet Forms and Templates library (VA Central IRB Administration, Washington, DC – Documents for Researchers). Please note new forms have a “must use by” date noted in the summary document. On or after this stated date, any package submitted with an old version of a form will be returned for the new form to be submitted.</p> <p>If you have any questions regarding the forms or processes, please contact the Central IRB manager responsible for your project, the Central IRB administrator for the panel that oversees your project, or the VA Central IRB team at <a href="mailto:VACentralIRB@va.gov">VACentralIRB@va.gov</a> for support.</p> <p align="right"><a href="#top" title="return to the top">⇪</a></p> <br> <hr><br> <img src="/images/VAIRRS-university.png" width="700" height="140" alt="VAIRRS University " id="university"/> <p>In October, VAIRRS University added the Principal Investigator (PI) Change Instructions User Guide. This guide outlines how to change a PI within IRBNet once a project is active. It also includes step-by-step instructions on how to update the PI among research institutions.</p> <p>Users can access the PI Change Instructions User Guide within VAIRRS University by navigating to the Training Material Category and selecting “VAIRRS User Guides” or via <a href="https://tinyurl.com/4bk7wu5n">https://tinyurl.com/4bk7wu5n</a> (VA network access only).</p> <p>To learn more about VAIRRS University, watch the expert-led <a href="https://www.research.va.gov/programs/epros/education/webinars/session_archive.cfm?RecordID=207100&Date01242023">VAIRRS University Walk-Through Webinar</a> recording.</p> <p>For questions about VAIRRS University, contact the VAIRRS Support Team at <a href="mailto:VAIRRS@va.gov">VAIRRS@va.gov</a>.</p> <p align="right"><a href="#top" title="return to the top">⇪</a></p> <br> <hr><br> <img src="/images/vairrs-coi-module.png" width="700" height="184" alt="VAIRRS COI Module" id="coi"/> <p>For disclosures submitted to the Office of General Council (OGC) Ethics workspace, the "Board Action" in the local COI workspace should be updated to "Forwarded" with the appropriate "Effective Date." The local COI administrator may update the "Next Disclosure Due Date" to send reminder notifications to the disclosure owner.</p> <p>The ORD Central COI Administrator is responsible for updating the disclosure status once OGC Ethics has completed their review. If no conflict, the signed 450 Alt-VA will be uploaded as a "Board Document" in the OGC Ethics workspace and made available to the disclosure owner.</p> <p align="right"><a href="#top" title="return to the top">⇪</a></p> <br> <hr><br> <img src=" /images/vairrs-mentor-program.png" width="700" height="140" alt="VAIRRS Mentor Program" id="mentor"/> <p>The VAIRRS Mentor Program currently has four team members from various roles across VA providing mentorship, with the ability to support more mentees.</p> <p>If you are interested in getting help from a fellow VAIRRS user or becoming a VAIRRS mentor, access the mentee/mentor applications via the <a href="https://lnks.gd/l/eyJhbGciOiJIUzI1NiJ9.eyJidWxsZXRpbl9saW5rX2lkIjoxMTAsInVyaSI6ImJwMjpjbGljayIsInVybCI6Imh0dHBzOi8vZHZhZ292LnNoYXJlcG9pbnQuY29tL3NpdGVzL1ZIQU9SUFBFL1ZBSVJSUy9TaXRlUGFnZXMvVkFJUlJTLU1lbnRvci1Qcm9ncmFtLmFzcHg_ZnJvbT1TZW5kQnlFbWFpbCIsImJ1bGxldGluX2lkIjoiMjAyMzA3MjAuNzk5NDcxNDEifQ.ZHABfrVZAHe1rd8LrYeLpCWCrBYzjFMm71mNtkHDMH8/s/2584278605/br/222977168683-l" target="_blank">VAIRRS Mentor Program SharePoint page</a> (VA network access only).</p> <p><em>Mentee</em> applications are accepted on an ongoing basis throughout the year.</p> <p><em>Mentor</em> applications are accepted on an ongoing basis until all slots are filled. </p> <p align="right"><a href="#top" title="return to the top">⇪</a></p> <br> <hr><br> <img src="/images/VAIRRS-MULTI-SITE.png" width="700" height="140" alt="VAIIRS Multi-Site and Expired Studies Data Validation" id="studies"/> <p>The VAIRRS Support Team is expanding the "Expired Projects Email Notification" email to include Project Status and IRB Project Risk Level discrepancies. Expect the new "Data Integrity" email format to launch in mid-June. </p> <p align="right"><a href="#top" title="return to the top">⇪</a></p> <br> <hr><br> <img src="/images/VAIRRS-ISSO-PO.png" width="700" height="140" alt="ISSO PO Reviewer Designation" id="isso"/> <p> When assigning a package for ISSO (information system security officer) or PO (privacy officer) review in the research administration or R&DC (Research & Development Committee) workspaces be sure to select the appropriate reviewer designation from the drop-down list. The ISSO and PO reviewer designations are very helpful when tracking reviewer activity.</p> <img src="/images/VAIRRS-ISSO-PO-reviwer-designation.png" width="700" height="179" alt="ISSO PO Reviewer Designation table"/> <img src="/images/VAIRRS-Research-Admin-Workspace.png" width="700" height="140" alt="VAIRRS Research Administration Workspace"/> <table width="700" border="0" cellspacing="2" style="border:none !important;"> <tbody> <tr style="border-none !important;"> <td style="border:none !important;"> <img src="/images/VAIRRS-Research-Admin-Workspace2.png" width="294" height="224" alt="VAIRRS Research Administration Workspace"/></td> <td style="border:none !important;"> <p>Did you miss this month’s VAIRRS webinar, “How to Properly Utilize the Research Admin Workspace in IRBNet”? If so, you are encouraged to review the <a href=" /programs/orppe/education/webinars/session_archive.cfm?RecordID=207217&Date04112023">webinar recording</a> and available <a href="https://dvagov.sharepoint.com/sites/VHAORPPE/VAIRRS/SitePages/VAIRRS-University.aspx" target="_blank">training resources</a>. A summary of the activities discussed at the webinar are highlighted in the table to the left.</p> </td> </tr> </tbody> </table> <p align="right"><a href="#top" title="return to the top">⇪</a></p> <br> <hr><br> <img src=" /images/FINDPro.png" width="700" height="140" alt="Focused Inquiry Navigation Database (FIND Pro) " id="findpro"/> <p>The ORD <a href="https://lnks.gd/l/eyJhbGciOiJIUzI1NiJ9.eyJidWxsZXRpbl9saW5rX2lkIjoxMDgsInVyaSI6ImJwMjpjbGljayIsInVybCI6Imh0dHBzOi8vYXBwcy5nb3YucG93ZXJhcHBzLnVzL3BsYXkvZS9jZGRkODQ1Yy04OWJhLTRkMGQtYjFlMi04OTg3NjViYTY2MjYvYS9kZjAwZjMzNS0zNDAzLTQ5MWYtOGMxZC02Y2JjNGY3ODM0ZWM_dGVuYW50SWQ9ZTk1ZjFiMjMtYWJhZi00NWVlLTgyMWQtYjdhYjI1MWFiM2JmJnNvdXJjZT1wb3J0YWwmc2tpcG1ldGFkYXRhPXRydWUiLCJidWxsZXRpbl9pZCI6IjIwMjQwNDMwLjk0MDg1ODYxIn0.ed4eoRmALBi6gJiwETtk6u61rPNdSeoHeB0LefOlEMA/s/2934835363/br/241590910784-l" target="_blank">Focused Inquiry Navigation Database (FINDPro)</a> (<em>VA network access only</em>) tool helps users find information regarding ORD policy related to human, animal, and laboratory research protections. The latest FINDPro updates include: </p> <ul> <li>The removal of the "ASK ORD" button from the launch page. This allows users to search for information before asking a question, resulting in faster data capture. It also allows ORD to direct questions to the correct subject matter experts (SME) and collect information on hot topics to expand the knowledge base. </li> <li>The addition of new filters to search for document type, topic, and sort by publication date. </li> <li>Starting immediately, all users, with the exception of local research administrators and central office staff will be required to categorize their questions into a topic based on the question's content. Questions falling within the realm of research policy topics will be promptly routed to the appropriate SME for resolution. However, some topics lie outside the scope of our designated experts' knowledge. In such cases, users will receive guidance on alternative pathways to finding answers. </li> <ul> <li>More information related to the pre-question screening process can be found in the <a href="https://lnks.gd/l/eyJhbGciOiJIUzI1NiJ9.eyJidWxsZXRpbl9saW5rX2lkIjoxMDksInVyaSI6ImJwMjpjbGljayIsInVybCI6Imh0dHBzOi8vZHZhZ292LnNoYXJlcG9pbnQuY29tLzpiOi9yL3NpdGVzL09SREFwcFNhbmRib3gvU2hhcmVkJTIwRG9jdW1lbnRzL0ZJTkQlMjBQcm8vVXNlciUyMEd1aWRlcy9HZW5lcmFsJTIwVXNlcnMvRklORCUyMFBybyUyMEdlbmVyYWwlMjBVc2VyJTIwR3VpZGUucGRmP2NzZj0xJndlYj0xJmU9aWpBNE44IiwiYnVsbGV0aW5faWQiOiIyMDI0MDQzMC45NDA4NTg2MSJ9.cnTpSucTnHp0JSLbe5Rr2gdwGMqIbc6LKsDvniFJkXI/s/2934835363/br/241590910784-l" target="_blank">General User Guide</a> (<em>VA network access only</em>) and during our upcoming office hours. </li> </ul> </ul> <p><strong>Please note</strong>: The ePROS webpage is also undergoing changes and the URLs will soon be changing from ORPP&E to ePROS. In addition, some content will be reorganized to reflect the new structure of the enterprise transformation. When this happens, please resave your bookmarks. Sorry for the inconvenience. </p> <p align="right"><a href="#top" title="return to the top">⇪</a></p> <br> <hr><br> <img src=" /images/VAIRRS-Privacy-Officer-Guidance.png" width="700" height="140" alt="Privacy Officer Guidance" id="po"/> <p>Recent revisions to the combined Informed Consent Form (ICF)/HIPAA Authorization include the following that begin on page 8 and extend through page 10. This includes language clarifications from VHA Privacy.</p> <ol> <li>Correcting the header “Health Information Portability and Accountability Act (HIPAA)” to “Health Insurance Portability and Accountability Act (HIPAA)”.</li> <li>Clarifying/providing instruction on when a combined ICF/HA can be used. (NOTE: This is the same language provided for the commercial IRB informed consent template language as provided on the ORD page IRB Relationships in the VA: Single IRB Exceptions, Independent (Commercial) IRBs and changing IRB reliance by the VA Facility for consistency).</li> <li>Updating paragraph three to, “While it is not the intent of this study, other information such as HIV status, drug, alcohol or STD treatment, genetic test results or mental health treatment may be viewed or collected, if necessary or if there are interviews or surveys where you, as the research subject, provide that information to the research team. (If your research study plans to collect any of this information delete the phrase “While it is not the intent of this study” and start the sentence with “Other Information”.)”</li> <li>Updating paragraph four to, “The research team may also need to disclose or share your information to others as part of the research and study progress. Others may include the following: {MODIFY AS APPROPRIATE: VA Cooperative Studies Program (CSPCC); CSP Clinical Research Pharmacy Coordinating Center (CSPCRPCC); CSP Site Monitoring; Auditing and Review Team (SMART); CSPCC’s Human Research Committee (HRC); Food and Drug Administration (FDA), Office of Human Research Protections (OHRP), the VA Office of Research Oversight (ORO), the Government Accountability Office (GAO; Sponsors; Contractors; Affiliates as appropriate), the VA Institutional Review Board and the local VA medical facility Human Research Protections Program.”</li> </ol> <p align="right"><a href="#top" title="return to the top">⇪</a></p> <br> <hr><br> <img src="/images/VAIRRS-Study-Team-Tracking.png" width="700" height="100" alt="VAIRRS STUDY TEAM TRACKING" id="team-tracking"/> <p>As of April 10, 2024, study teams who previously completed an STT Wizard will be required to re-enter the first and last names of all "Additional Personnel" the next time they revise the STT Wizard. </p> <p><strong>Note, this is a one-time occurrence that will prompt users to revise their STT Wizard the first time they return to their existing STT Wizard following this update. </strong></p> <p>For any study team that completed the STT Wizard before the Wizard update on the evening of April 10, 2024. When you open the "Additional Project Personnel" page, all names of previously entered personnel on this page will be blank. However, the rest of each person's entry is still completed (contact information, duties, etc.). To know which person's name to fill in the two new fields, scroll down to the "VA email" field, which should identify the correct name. Another option would be to download the previously submitted STT Wizard from Designer and use it to re-enter the names of the additional personnel. </p> <p align="right"><a href="#top" title="return to the top">⇪</a></p> <img src="/images/VAIRRS-Outside-Compensation-Reporting.png" width="700" height="140" alt="Outside Compensation Reporting" id="outside-compensation"/> <p>Principal Investigator's (PI) concerned with sharing their or their team’s outside compensation with the rest of the team or the R&D committee can now use an alternative reporting solution, provided below.</p> <p>Short-term workaround for <em><strong>existing projects</strong></em>:</p> <ol> <li>PIs may email (or some other method outside of VAIRRS) outside compensation information to ACOS or a designee within the research office</li> <li>ACOS can obtain approval from AO</li> <li>Committee Administrator may create a ‘Special Events’ package in the IRBNet R&DC workspace</li> <li>Committee Administrators can upload an approval memo as a Board Document and publish it as <strong>internal only</strong></li> </ol> <p>Rationale:</p> <p>The R&DC is not required to review outside salaries for existing projects, therefore the submission of information can take place outside of VAIRRS. The workaround meets the requirement for posting the approval memo to the project file, and the only individuals with access to the salary information are the PI who submits, the ACOS, and the Authorizing Official. The R&DC members with access to the project will also have access to the internally published memo.  If this is a concern, the Committee Administrator can remove all committee member access or just provide access to the Chair. </p> <p align="right"><a href="#top" title="return to the top">⇪</a></p> <img src="/images/vairrs-Office-Of-Research-Reviews.png" width="700" height="140" alt="Office of Research Reviews" id="research-reviews"/> <p><strong>Reminder: </strong>The Enterprise Research Data Security Plan (ERDSP) Wizard is live. This tool streamlines the process for obtaining centralized information security reviews from the Office of Research Reviews. To learn more about the new wizard, please view the <a href="https://www.research.va.gov/programs/epros/education/webinars/session_archive.cfm?RecordID=247969&Date08282024??">ERDSP Wizard Training Webinar</a> from the VAIRRS Monthly Webinar Series archive. Questions related to the ERDSP and Information System Security Officer (ISSO) review should be directed to <a href="mailto:OISISPSSDCDORR@va.gov">OISISPSSDCDORR@va.gov</a>. </p> <p align="right"><a href="#top">⇪</a></p>  <img src="/images/epros/New-Wizards.jpg" width="700" height="140" alt="New Wizards" id="wizards"/> <p>The VAIRRS governance boards voted to develop an Administrative Checklist Wizard and Continuing Review/Closure Wizard. The Administrative Checklist will be the first board-facing wizard and will support administrative review. We will keep you updated on our progress over the summer. Email the VAIRRS Support Team at <a href="mailto:VAIRRS@va.gov">VAIRRS@va.gov</a> for more information or if you would like to participate in the development process.</p> <p align="right"><a href="#top">⇪</a></p> <img src="/images/epros/VAIRRS-Data-Evaluation-Survey.jpg" width="700" height="140" alt="VAIRRS DATA EVALUATION SURVEY" id="survey"/>  <p>If you haven't already completed the VAIRRS Data Evaluation Survey, please do so as soon as possible. We request that individuals in the following roles at all VA research sites to please complete this survey:</p> <ul> <li>Associate Chief of Staff (ACOS)</li> <li>Administrative Officer (AO)</li> <li>Administrative staff</li> </ul> <p>The data collected will help shape the future of the VAIRRS program as we continue to enhance our services and support for all VA research sites.</p> <p>A targeted email was sent to administrators at all sites on June 3, 2024. If you did not receive the email, please use the following link: <strong>https://forms.office.com/pages/responsepage.aspx?id=Ixtf6a-r7kWCHberJRqzv-oQQLNcNq9HtCyVCy1xValURDJZUk45Wkg3WEtOVjQ0UUUzTDJIREtOUC4u</strong> (VA network access only). Also, be sure to update the VAIRRS Distribution subscription list, so that you can receive important surveys and updates in the future.    </p> <p align="right"><a href="#top">⇪</a></p> <img src="/images/VAIRRS-Distribution-Subscription-List.png" width="700" height="140" alt="VAIRRS Distribution Subscription List" id="distribution-subscription"/> <p>VAIRRS has launched a new <a href="https://apps.gov.powerapps.us/play/e/default-e95f1b23-abaf-45ee-821d-b7ab251ab3bf/a/1cdc37e1-7ff8-45b2-8e2a-f517b0abbfeb?tenantId=e95f1b23-abaf-45ee-821d-b7ab251ab3bf&hint=5aa9de31-eaec-4f86-901c-cf3d9ced9927&source=sharebutton&sourcetime=1715957051163" target="_blank">VAIRRS Distribution Subscription List</a> (<em>VA network access only</em>), which will serve as the primary method to receive VAIRRS training announcements, surveys, and data-specific emails outside of the newsletters and program updates. With the launch of the subscription list, VAIRRS is retiring the Microsoft Outlook contact groups: <a href="mailto:VAIRRSAdministrators@va.gov">VAIRRSAdministrators@va.gov</a> and <a href="mailto:VAIRRSendusers@va.gov">VAIRRSendusers@va.gov</a>.</p> <p>Please update your subscription using the VAIRRS Distribution Subscription List today. Select your VAMC and "subscribe to VAIRRS email."</p> <p><strong>Note: This subscription list does not include subscriptions to VAIRRS newsletters or other ORD news. </strong></p> <p align="right"><a href="#top">⇪</a></p> <img src="/images/VAIRRS-Data-Curation-Email-Notification.jpg" width="700" height="140" alt="VAIRRS Data Curation Email Notification " id="data-curation"/> <p> The new Data Curation Email Notification shares the data reported on the Data Curation page of the FSR Dashboard. This notification was sent to all VAMCs on Tuesday, June 18. Please forward these emails to any necessary points of contact for their information and rectification. To be included in these emails going forward, subscribe to the VAIRRS Distribution Subscription List. </p> <p align="right"><a href="#top">⇪</a></p> <img src="/images/vairrs/End-user-Support-Program.png" alt="VAIRRS END USER SUPPORT PROGRAM" id="end-user"/> <p>The VAIRRS End User Support Team provides administrative assistance to VA research programs to aid in the adoption of VAIRRS, increase compliance with related protocols and directives, and alleviate workload for site administrators. The support team works closely with VA research programs, for an average duration of six to nine months, assisting in pre- or post-submission validation of VA Project Cover Sheets, translation of board actions from a site's local database to IRBNet, consolidation of duplicate projects, and rectification of data discrepancies (yellow overall project status flags).</p> <p>If your VA research programs is interested in assistance, please send an end user support request to <a href="mailto:vairrs@va.gov">vairrs@va.gov</a> to begin the onboarding process.</p> <p align="right"><a href="#top">⇪</a></p> <img src="/images/vairrs/Best-Practice-Sandbox.png" width="700" height="100" alt="VAIRRS Best Practice Sandbox " id="sandbox"/> <p> The VAIRRS Support Team is pleased to announce the launch of the VAIRRS Best Practice Sandbox in Q2FY25 beginning in 2025! The Best Practice Sandbox is designed to serve as a collaborative platform for the field to share local research-specific VAIRRS processes and best practices, as it relates to IRBNet, with the larger VA research community. </p> <img src="/images/vairrs/benefits-of-best-practices-sandbox.png" width="700" height="285" alt="Beneftis of Best Practices Sandbox"/> <p>Prior to the official launch, VAIRRS will be conducting a “soft launch” to test and collect feedback on the Best Practice Sandbox platform and processes. If you are interested and available to participate in the testing, please email the VAIRRS Support Team at <a href="mailto:VAIRRS@va.gov">VAIRRS@va.gov</a> with the subject line “<em>Interested in BPS Testing</em>” by <strong>Friday, December 6, 2024.</strong></p> <p>Stay tuned for more information about the Best Practice Sandbox.</p> <p align="right"><a href="#top">⇪</a></p> <img src="/images/vairrs/TMS-Integration.png" width="700" height="100" alt="TMS Integration" id="tms"/> <p>ORD is tremendously excited to announce that TMS Integration will be available in IRBNet by the end of the month! This enhancement will allow your research community to automatically link their IRBNet profiles to TMS. Once linked, their TMS training information will be automatically imported to their IRBNet profiles on a nightly basis. This integration eliminates the process for manually submitting and reviewing TMS records, saving valuable time and effort for your research community. IRBNet Support will be following up with you with more information on this new service.</p> <p>Contact <a href="mailto:VAIRRS@va.gov">VAIRRS@va.gov</a> for any issues related to integrating TMS records and your IRBNet user profile.</p> <p align="right"><a href="#top">⇪</a></p> <img src="/images/vairrs/PrePub-Notification-Pilot.png" width="700" height="100" alt="VAIRRS PrePub Notification Pilot" id="prepub"/> <p>VAIRRS, collaborating with ORD Communications, launched a pilot workgroup to support the publication notification process for VA investigators.  During the pilot, investigators from participating pilot sites will submit publication notifications in IRBNet. Investigators are asked to complete a monthly survey to capture feedback and VAIRRS will host office hours to capture additional feedback and for assistance.</p> <p>If you are interested in participating in the pilot, please email the VAIRRS support team at <a href="mailto:VAIRRS@va.gov">VAIRRS@va.gov</a>.</p> <p align="right"><a href="#top">⇪</a></p> <div class="clear"></div> </div>   <br style="clear: both" /> <br clear="all">  <div style="bottom:0; margin-left:30px; margin-top:30px; font-weight:bold; padding-top:10px; border-top:1px solid #cccccc;" id="footerBlock"> Questions about the R&D website? <a href="mailto:HSRDWeb.Boston@va.gov" style="color:#0B6CB2 !Important;">Email the Web Team</a> <span style="font-size:10px; font-weight:normal;"> <br> <br> Any health information on this website is strictly for informational purposes and is not intended as medical advice. 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