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href="/display/ADMINJIRASERVER0912/Configuring+workflow+schemes">9.12</a></li> <li><a href="/display/ADMINJIRASERVER0911/Configuring+workflow+schemes">9.11</a></li> <li><a href="/display/ADMINJIRASERVER0910/Configuring+workflow+schemes">9.10</a></li> <li><a href="/display/ADMINJIRASERVER0909/Configuring+workflow+schemes">9.9</a></li> <li><a href="/display/ADMINJIRASERVER0908/Configuring+workflow+schemes">9.8</a></li> <li><a href="/display/ADMINJIRASERVER0907/Configuring+workflow+schemes">9.7</a></li> <li><a href="/display/ADMINJIRASERVER0906/Configuring+workflow+schemes">9.6</a></li> <li><a href="/display/ADMINJIRASERVER0905/Configuring+workflow+schemes">9.5</a></li> <li><a href="/display/ADMINJIRASERVER0904/Configuring+workflow+schemes">9.4</a></li> <li><a href="/display/ADMINJIRASERVER0903/Configuring+workflow+schemes">9.3</a></li> <li><a href="/display/ADMINJIRASERVER0902/Configuring+workflow+schemes">9.2</a></li> <li><a href="/display/ADMINJIRASERVER0901/Configuring+workflow+schemes">9.1</a></li> <li><a href="/display/ADMINJIRASERVER0900/Configuring+workflow+schemes">9.0</a></li> <li><a href="/display/ADMINJIRASERVER0822/Configuring+workflow+schemes">8.22</a></li> <li><a href="/display/ADMINJIRASERVER0821/Configuring+workflow+schemes">8.21</a></li> <li><a href="/display/ADMINJIRASERVER0820/Configuring+workflow+schemes">8.20</a></li> <li class="see-all"><a href="/display/ALLDOC/Applications+and+Tools+Documentation+Directory">See all</a></li> </ul> </div> </div> </div> </div> </div> <h1 class="page-title">Configuring workflow schemes</h1> <article class="content-with-sidebars"> <div class="page-sidebars"> <div class="page-sidebars-wrap"> <div class="page-sidepanel sidepanel-progress-indicator"> <h4>Working with workflows</h4> <ul> <li class="progress-page-visited"><a href="/adminjiraserver0914/managing-your-workflows-1385108756.html">Managing your workflows</a></li> <li class="progress-page-current"><a href="/adminjiraserver0914/configuring-workflow-schemes-1385108767.html">Configuring workflow schemes</a></li> <li class=""><a href="/adminjiraserver0914/sharing-your-workflow-1385108779.html">Sharing your workflow</a></li> <li class=""><a href="/adminjiraserver0914/advanced-workflow-configuration-1385108790.html">Advanced workflow configuration</a></li> </ul> </div> <div class="page-sidepanel sidepanel-on-this-page"> <h4>On this page</h4> <ul> </ul> </div> <div class="page-sidepanel sidepanel-related-content"> <h4>Related content</h4> <ul> <li class="no-related-content-results">No related content found</li> </ul> </div> </div> <div class="ask-a-question-panel"> <h4>Still need help?</h4> <p>The Atlassian Community is here for you.</p> <p><a href="https://community.atlassian.com/t5/custom/page/page-id/create-post-step-1?add-tags=Administering+Jira+applications">Ask the community</a></p> </div> </div> <div class="wiki-content"> <div class="conf-macro output-block" data-hasbody="true" data-macro-name="sp-pagelayout"> <section class="layout-section layout-section-two_right_sidebar"> <div class="content-section"> A workflow scheme defines a set of associations – or mappings – between a workflow and an issue type. Workflow schemes are associated with a project and make it possible to use a different workflow for every combination of project and issue type.<p>By default, projects use Jira's <a data-macro-name="sp-plaintextbody-link" href="/adminjiraserver0914/working-with-workflows-1385108701.html" class="conf-macro output-inline" data-hasbody="true">system workflow</a>. The default workflow scheme:</p><ul><li>Associates Jira's system workflow <em>Jira</em> with all issue types (available to the Jira project).</li><li>Appears as the default workflow scheme for your selected project type.</li></ul><p>In addition, you can share an existing project's workflow scheme when you are creating a new project by selecting <strong>Create with shared configuration</strong> in the <a data-macro-name="sp-plaintextbody-link" href="/adminjiraserver0914/defining-a-project-1385108347.html" class="conf-macro output-inline" data-hasbody="true">Project Creation Wizard</a>. This allows you to reuse your existing schemes without having to recreate them for new projects. Keep in mind that changing shared workflow schemes will affect all projects that are using that theme.</p> </div> <div class="content-section"> <div class="panel-block conf-macro output-block" data-hasbody="true" data-macro-name="sp-macrooverride-richtextbody-block"> <div class="panel-block-content"> <p><strong>On this page:</strong></p><p> </p><div class="toc-macro client-side-toc-macro conf-macro output-block" data-hasbody="false" data-headerelements="H2" data-macro-name="toc"> </div><p> </p> </div> </div> </div> </section> <p>This page describes how to configure workflows and issue type workflow associations in the scheme. <span style="letter-spacing: 0.0px;">To associate a workflow scheme with a project (part of activating a workflow), see </span><a data-macro-name="sp-nobody-link" href="/adminjiraserver0914/managing-your-workflows-1385108756.html" class="conf-macro output-inline" data-hasbody="false">Managing your workflows</a><span style="letter-spacing: 0.0px;">.</span></p><p> </p><div class="admonition-block info-block conf-macro output-block conf-macro output-block" data-hasbody="false" data-macro-name="include"> <svg xmlns="http://www.w3.org/2000/svg" class="admonition-icon" width="18" height="18" viewbox="0 0 18 18"> <path d="M0 9c0-5 4-9 9-9s9 4 9 9-4 9-9 9-9-4-9-9zm8-1v5c0 .6.4 1 1 1s1-.4 1-1V8c0-.6-.4-1-1-1s-1 .4-1 1zm1-2c.6 0 1-.4 1-1s-.4-1-1-1-1 .4-1 1 .4 1 1 1z" fill="#0052CC" fill-rule="evenodd"> </path> </svg> <p>For all of the following procedures, you must be logged in as a user with the <strong>Jira administrators</strong> <a href="/jpm/managing-global-permissions-598836543.html">global permission</a>.</p> </div><p></p><h2 id="Configuringworkflowschemes-associatedAddingaworkflowscheme"><span class="conf-macro output-inline" data-hasbody="false" data-macro-name="sp-anchor"><span class="confluence-anchor-link" id="Configuringworkflowschemes-associated"></span><span id="associated"></span></span>Adding a workflow scheme</h2><ol><li><div class="conf-macro output-block" data-hasbody="false" data-macro-name="include">In the upper-right corner of the screen, select <strong>Administration <span class="confluence-embedded-file-wrapper confluence-embedded-manual-size conf-macro output-inline conf-macro output-block" data-hasbody="false" data-macro-name="include"><img width="18" class="confluence-embedded-image confluence-thumbnail" src="/adminjiraserver0914/files/1385107627/1385107628/1/1526048028212/cog_icon.png"></span></strong> > <strong>Issues</strong>.</div></li><li><span>Under <strong>Workflows</strong> (the left-side panel), select <span><span style="color: rgb(23,43,77);"><strong>Workflow schemes</strong>. </span></span></span></li><li>Select the <strong>Add workflow scheme</strong> button.</li><li>Enter the name and description of the new workflow scheme.</li><li>Select the <strong>Add</strong> button. The new workflow scheme is created.</li><li>Follow the instructions in <a data-macro-name="sp-plaintextbody-link" href="#Configuringworkflowschemes-workflows" class="conf-macro output-inline" data-hasbody="true">Configuring workflows for a workflow scheme</a> below.</li></ol><h2 id="Configuringworkflowschemes-workflowsConfiguringworkflowsforaworkflowscheme"><span class="conf-macro output-inline" data-hasbody="false" data-macro-name="sp-anchor"><span class="confluence-anchor-link" id="Configuringworkflowschemes-workflows"></span><span id="workflows"></span></span>Configuring workflows for a workflow scheme</h2><p>If your scheme is associated with a project, follow the instructions in <a data-macro-name="sp-plaintextbody-link" href="#Configuringworkflowschemes-workflowproject" class="conf-macro output-inline" data-hasbody="true">Configuring a workflow scheme associated with a project</a>. Otherwise, follow the instructions in <a data-macro-name="sp-plaintextbody-link" href="#Configuringworkflowschemes-workflowlist" class="conf-macro output-inline" data-hasbody="true">Configuring a workflow scheme outside of a project</a>.</p><h3 id="Configuringworkflowschemes-workflowprojectConfigureaworkflowschemeassociatedwithaproject"><span class="conf-macro output-inline" data-hasbody="false" data-macro-name="sp-anchor"><span class="confluence-anchor-link" id="Configuringworkflowschemes-workflowproject"></span><span id="workflowproject"></span></span>Configure a workflow scheme associated with a project</h3> <div class="admonition-block info-block conf-macro output-block" data-hasbody="true" data-macro-name="sp-macrooverride-richtextbody-block"> <svg xmlns="http://www.w3.org/2000/svg" class="admonition-icon" width="18" height="18" viewbox="0 0 18 18"> <path d="M0 9c0-5 4-9 9-9s9 4 9 9-4 9-9 9-9-4-9-9zm8-1v5c0 .6.4 1 1 1s1-.4 1-1V8c0-.6-.4-1-1-1s-1 .4-1 1zm1-2c.6 0 1-.4 1-1s-.4-1-1-1-1 .4-1 1 .4 1 1 1z" fill="#0052CC" fill-rule="evenodd"> </path> </svg> <p>Jira's default workflow scheme cannot be modified. If you attempt to modify it, a copy of the scheme is created with the name of the project you are administering. You cannot configure a workflow scheme shared by multiple projects using this method; follow the instructions in <a data-macro-name="sp-plaintextbody-link" href="#Configuringworkflowschemes-workflowlist" class="conf-macro output-inline" data-hasbody="true">Configuring a workflow scheme outside of a project</a> instead.</p> </div> <ol><li><em><strong><div class="conf-macro output-block" data-hasbody="false" data-macro-name="include">In the upper-right corner of the screen, select <strong>Administration <span class="confluence-embedded-file-wrapper confluence-embedded-manual-size conf-macro output-inline conf-macro output-block" data-hasbody="false" data-macro-name="include"><img width="18" class="confluence-embedded-image confluence-thumbnail" src="/adminjiraserver0914/files/1385107627/1385107628/1/1526048028212/cog_icon.png"></span></strong> > <strong>Projects</strong>.</div><br></strong></em></li><li>Select a project from the displayed list.</li><li><p>In the sidebar, select <strong>Workflows</strong>. The Workflows page is displayed, indicating the current workflow scheme used by the project. Configure the workflow scheme using the table below. <em><br></em></p></li><li><p>At the Publish Workflows screen, select <strong>Associate</strong> to begin the migration process. Each issue has to be in a valid status. The valid statuses for an issue are defined by its workflow. This means that when changing a workflow, you may need to tell Jira the status for specific issues after the change.</p></li><li><p>A screen displays that indicates the progress of migrating all the project's issues to the updated scheme's workflows.</p></li><li><p>Select <strong>Acknowledge</strong> to finish the process. A message displays letting you know that 'your workflows have been published.'</p></li></ol><p><span class="conf-macro output-inline" data-hasbody="false" data-macro-name="sp-anchor"><span class="confluence-anchor-link" id="Configuringworkflowschemes-workflowlist"></span><span id="workflowlist"></span></span>Configure the issue types for the workflow scheme as desired. This is not the same as editing the workflow (selecting the <strong>Edit</strong> button in the workflow diagram at the center of your screen). If you do that, you will be asked to publish your <strong>draft workflow</strong><em> </em><strong>scheme</strong>.</p><div class="table-wrap"><table class="wrapped confluenceTable"><colgroup><col><col></colgroup><tbody><tr><th class="confluenceTh"><p>What do you want to do?</p></th><th class="confluenceTh">Instructions</th></tr><tr><td colspan="1" class="confluenceTd">Add a workflow to the scheme</td><td colspan="1" class="confluenceTd"><ol><li>Select<strong> Add workflow</strong>, and select <strong>Import from bundle</strong> or <strong>Add existing</strong>. After selecting Import from bundle, you can select a workflow<strong style="letter-spacing: 0.0px;"> From Atlassian Marketplace</strong><span style="letter-spacing: 0.0px;">. See </span><a data-macro-name="sp-nobody-link" href="/adminjiraserver0914/sharing-your-workflow-1385108779.html" class="conf-macro output-inline" data-hasbody="false">Sharing your workflow</a><span style="letter-spacing: 0.0px;"> for more information.</span></li><li>Select the desired workflow and issue types.</li></ol></td></tr><tr><td colspan="1" class="confluenceTd">Edit a workflow</td><td colspan="1" class="confluenceTd"><p>Hover over the desired workflow and select the <strong>Edit </strong>button. See <a data-macro-name="sp-nobody-link" href="/adminjiraserver0914/working-with-workflows-1385108701.html" class="conf-macro output-inline" data-hasbody="false">Working with workflows</a> for further instructions. The <strong>Edit </strong>button only displays if you have the edit permission.</p></td></tr><tr><td colspan="1" class="confluenceTd">Remove a workflow from the scheme</td><td colspan="1" class="confluenceTd">Select the cross icon under Operations to remove the workflow from the scheme.</td></tr><tr><td colspan="1" class="confluenceTd">Change the issue types associated with a workflow</td><td colspan="1" class="confluenceTd">1. Select the <strong>Assign </strong>link under Issue Types for the desired workflow.<br>2. Select the desired issue types in the dialog that appears.<br>3. Select <strong>Finish</strong>.</td></tr><tr><td colspan="1" class="confluenceTd">View the text-based representation of a workflow</td><td colspan="1" class="confluenceTd">Hover over the desired workflow, and click the <strong>View as Text</strong> link. </td></tr><tr><td class="confluenceTd">Change the workflow scheme associated with the project</td><td class="confluenceTd">Select the <strong>Switch scheme</strong> button next to the scheme name. See <a data-macro-name="sp-nobody-link" href="/adminjiraserver0914/managing-your-workflows-1385108756.html" class="conf-macro output-inline" data-hasbody="false">Managing your workflows</a> for further instructions.</td></tr></tbody></table></div><h3 id="Configuringworkflowschemes-scheme_outside_projectConfigureaworkflowschemeoutsideofaproject"><span class="conf-macro output-inline" data-hasbody="false" data-macro-name="sp-anchor"><span class="confluence-anchor-link" id="Configuringworkflowschemes-scheme_outside_project"></span><span id="scheme_outside_project"></span></span>Configure a workflow scheme outside of a project</h3><p>You can use this procedure to edit any workflow scheme in the system, including those shared by multiple projects. The workflow scheme can be either active or inactive.</p><ul><li>If your workflow scheme is associated with a project, you may want to follow the <a data-macro-name="sp-plaintextbody-link" href="#Configuringworkflowschemes-associated" class="conf-macro output-inline" data-hasbody="true">instructions above</a> instead. When a workflow scheme is used by more than one project, you must use this configuration method.</li><li>When a workflow scheme is active, it creates a <em>draft workflow scheme</em> when you edit it.</li></ul><p>To configure a workflow scheme:</p><ol><li><span><div class="conf-macro output-block" data-hasbody="false" data-macro-name="include">In the upper-right corner of the screen, select <strong>Administration <span class="confluence-embedded-file-wrapper confluence-embedded-manual-size conf-macro output-inline conf-macro output-block" data-hasbody="false" data-macro-name="include"><img width="18" class="confluence-embedded-image confluence-thumbnail" src="/adminjiraserver0914/files/1385107627/1385107628/1/1526048028212/cog_icon.png"></span></strong> > <strong>Issues</strong>.</div></span></li><li><span>Under <strong>Workflows</strong> (the left-side panel), select <span><span style="color: rgb(23,43,77);"><strong>Workflow schemes</strong>. </span></span></span></li><li><p>Select the <strong>Edit</strong> link under the Operations column for the desired workflow.</p></li><li><p>Edit your workflow scheme, as described in the table below.</p></li><li><p>If your workflow is active, you need to publish it to make your changes active.</p></li></ol><div class="table-wrap"><table class="wrapped confluenceTable"><colgroup><col><col></colgroup><tbody><tr><th class="confluenceTh">What do you want to do?</th><th class="confluenceTh">Instructions</th></tr><tr><td colspan="1" class="confluenceTd">Add a workflow to the scheme</td><td colspan="1" class="confluenceTd"><ol><li>Select<strong> Add workflow</strong>, and select <strong>Import from bundle</strong> or <strong>Add existing</strong>. After selecting Import from bundle, you can select a workflow<strong> From Atlassian Marketplace</strong>. See <a data-macro-name="sp-nobody-link" href="/adminjiraserver0914/sharing-your-workflow-1385108779.html" class="conf-macro output-inline" data-hasbody="false">Sharing your workflow</a> for more information.</li><li>Select the desired workflow and issue types.</li></ol></td></tr><tr><td colspan="1" class="confluenceTd">Remove a workflow from the scheme</td><td colspan="1" class="confluenceTd">Select the <strong>Remove </strong>link in the Operations column.</td></tr><tr><td colspan="1" class="confluenceTd">Change the issue types associated with a workflow</td><td colspan="1" class="confluenceTd">1. Select the <strong>Assign </strong>link under Issue Types for the desired workflow.<br>2. Select the desired issue types in the dialog that appears.<br>3. Select <strong>Finish</strong>.</td></tr><tr><td colspan="1" class="confluenceTd">View a representation of a workflow</td><td colspan="1" class="confluenceTd">Select either the text or diagram link next to the Workflow name.</td></tr><tr><td class="confluenceTd">Remove an issue type from the scheme</td><td class="confluenceTd">Select the <strong>x</strong> next to the name of the issue type to remove it.</td></tr></tbody></table></div><h2 id="Configuringworkflowschemes-Editing,copying,anddeletingworkflowschemes">Editing, copying, and deleting workflow schemes</h2><p><span style="line-height: 25.0px;font-size: 14.0px;background-color: transparent;"><span style="color: rgb(23,43,77);">The workflow schemes administration console lets you manage the associations between any workflow and issue types. To open the Workflow schemes page:</span></span></p><ol><li><span style="line-height: 25.0px;font-size: 14.0px;background-color: transparent;"><div class="conf-macro output-block" data-hasbody="false" data-macro-name="include">In the upper-right corner of the screen, select <strong>Administration <span class="confluence-embedded-file-wrapper confluence-embedded-manual-size conf-macro output-inline conf-macro output-block" data-hasbody="false" data-macro-name="include"><img width="18" class="confluence-embedded-image confluence-thumbnail" src="/adminjiraserver0914/files/1385107627/1385107628/1/1526048028212/cog_icon.png"></span></strong> > <strong>Issues</strong>.</div></span></li><li><span style="line-height: 25.0px;font-size: 14.0px;background-color: transparent;">Under Workflows (the left-side panel), select <span><span style="color: rgb(23,43,77);"><strong>Workflow schemes</strong>. </span></span></span></li></ol><div class="table-wrap"><table class="wrapped confluenceTable"><colgroup><col><col></colgroup><tbody><tr><th class="confluenceTh">Operation</th><th class="confluenceTh">Instructions</th></tr><tr><td class="confluenceTd">Edit the name and description of a workflow scheme</td><td class="confluenceTd">Select the <strong>Edit</strong> link. Use inline edit mode – click in the associated field – to update the name and description.</td></tr><tr><td colspan="1" class="confluenceTd">Copy a workflow scheme</td><td colspan="1" class="confluenceTd">Select the <strong>Copy</strong> link to create a workflow scheme with the prefix "Copy of (name of current workflow)" and placed in the inactive workflow schemes.</td></tr><tr><td colspan="1" class="confluenceTd">Delete a workflow scheme</td><td colspan="1" class="confluenceTd"><p>Select the <strong>Delete</strong> link and confirm the deletion. You cannot delete an active workflow scheme. You must first <a data-macro-name="sp-plaintextbody-link" href="/adminjiraserver0914/managing-your-workflows-1385108756.html" class="conf-macro output-inline" data-hasbody="true">disassociate it</a> from all projects.</p></td></tr></tbody></table></div> </div> </div> <div class="content-page-last-modified-date"> Last modified on Oct 10, 2022 </div> <div class="content-page-cache-information">  </div> <div class="content-page-was-this-helpful"> <div class="was-this-helpful"> <p class="was-this-helpful-question-text">Was this helpful?</p> <a class="was-this-helpful-yes">Yes</a> <div class="was-this-helpful-no-reason-menu"> <a class="was-this-helpful-no">No</a> <div class="was-this-helpful-no-reason-dropdown"> <form> <radiogroup> <div class="reason-radio-box"> <label><input type="radio" name="was-this-helpful-no-reason" value="It wasn't accurate"> It wasn't accurate</label> </div> <div class="reason-radio-box"> <label><input type="radio" name="was-this-helpful-no-reason" value="It wasn't clear"> It wasn't clear</label> </div> <div class="reason-radio-box"> <label><input type="radio" name="was-this-helpful-no-reason" value="It wasn't relevant"> It wasn't relevant</label> </div> </radiogroup> </form> </div> </div> <a class="report-a-problem">Provide feedback about this article</a> </div> </div> <div class="page-sidebars-embedded-content"> <div class="page-sidepanel sidepanel-related-content"> <h4>Related content</h4> <ul> <li class="no-related-content-results">No related content found</li> </ul> </div> </div> <div class="k15t-plugin-attribution"> Powered by <a href="http://www.atlassian.com/" target="_blank">Confluence</a> and <a href="https://www.k15t.com/go/scroll-viewport" target="_blank" rel="nofollow">Scroll Viewport</a>. </div> </article> </div> </div> </div> </main> <footer class="cac-footer" > <div class="footer-internals"> <div class="footer-sidebar-padder"></div> <div class="footer-content"> <div class="footer-logo-wrapper"> <a class="footer-logo" href="https://www.atlassian.com/">Atlassian</a> </div> <ul> <li class="footer-notice-at-collection atl-policy-link-container"> <a class="atl-policy-link atl-policy-link-text" href="https://www.atlassian.com/legal/privacy-policy#additional-disclosures-for-ca-residents" > Notice at Collection </a> </li> <li class="footer-privacy-policy"><a href="https://www.atlassian.com/legal/privacy-policy">Privacy Policy</a></li> <li class="footer-terms-of-use"><a href="https://www.atlassian.com/legal/customer-agreement">Terms of Use</a></li> <li class="footer-security"><a href="https://www.atlassian.com/trust/security">Security</a></li> <li class="footer-copyright">© <span class="copyright-year"><script type="text/javascript">document.write(new Date().getFullYear());</script></span> Atlassian</li> </ul> </div> </div> </footer> </div> <script type="text/javascript" src="/staticassets/4.6.33/dist/main/js/main.js"></script>  <script src="//confluence.atlassian.com/plugins/servlet/scroll-viewport/bootstrap.js?viewportId=0AE21B9B018E8559E2FE9A5371613278&pageId=1385108767&spaceKey=ADMINJIRASERVER0914&isDraftViewport=false&isViewportControlEnabled=true" async></script> </body> </html>